KAIKOHE-HOKIANGA COMMUNITY BOARD
AGENDA
Kaikohe-Hokianga Community Board Meeting
Wednesday, 3 February 2021
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Time:
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10.30 am
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Location:
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Council Chamber
Memorial Avenue
Kaikohe
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Membership:
Member Mike Edmonds - Chairperson
Member Emma Davis – Deputy Chairperson
Member Laurie Byers
Member Kelly van Gaalen
Member Alan Hessell
Member Moko Tepania
Member Louis Toorenburg
Member John Vujcich
Far North District Council
The Local Government Act 2002 states the
role of a Community Board is to:
(a) Represent, and act as an
advocate for, the interests of its community;
(b) Consider and report on
all matters referred to it by the territorial authority, or any matter of
interest or concern to the community board;
(c) Maintain an
overview of services provided by the territorial authority within the
community;
(d) Prepare an annual
submission to the territorial authority for expenditure within the community;
(e) Communicate with
community organisations and special interest groups within the community;
(f) Undertake any
other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January
2013
The "civic amenities" referred to in
these delegations include the following Council activities:
·
Amenity lighting
·
Cemeteries
·
Drainage (does not include reticulated
storm water systems)
·
Footpaths/cycle ways and walkways.
·
Public toilets
·
Reserves
·
Halls
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Swimming pools
·
Town litter
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Town beautification and maintenance
·
Street furniture including public information
signage.
·
Street/public Art.
·
Trees on Council land
·
Off road public car parks.
·
Lindvart Park – a
Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and
assets as having district wide significance and these will remain the
responsibility of Council. These currently include: The roading network,
Hundertwasser toilets, District Library Network, Baysport, the Kerikeri,
Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far
North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe
Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga
Cycle Trail.
Set local priorities for minor capital works
in accordance with existing strategies,
1.
Recommend local service levels and
asset development priorities for civic amenities as part of the Annual Plan and
Long-Term Plan processes.
2.
Reallocate capital budgets within the
Annual Plan of up to 5% for any specific civic amenity, provided that the overall
activity budgetary targets are met.
3.
Make grants from the allocated
Community Funds in accordance with policy 3209, and the SPARC/Sport Northland
Rural Travel fund in accordance with the criteria set by the respective body,
and, for the Bay of Islands-Whangaroa Community Board, the power to allocate
the Hundertwasser Donations Account.
4.
Provide comment to council staff on
resource consent applications having significance within the Community,
including the provision of land for reserves or other public purposes.
5.
To hold, or participate in hearings, as
the Council considers appropriate, in relation to submissions pertinent to
their community made to plans and strategies including the Long-Term Plan and
Annual Plan, and if appropriate recommend decisions to the Council.
6.
To hold hearings of submissions
received as a result of Special Consultative Procedures carried out in respect
of any matter other than an Annual or Long Term Plan, and make recommendations
to the Council.
7.
Where recommended by staff to appoint
management committees for local reserves, cemeteries, halls, and community
centres.
8.
To allocate names for previously
unnamed local roads, reserves and other community facilities, and recommend to
Council name changes of previously named roads, reserves, and community
facilities subject to consultation with the community.
9.
To consider the provisions of new and
reviewed reserve management plans for recommendation to the Council in
accordance with the Reserves Act 1977, and hear or participate in the hearing
of submissions thereto, as considered appropriate by the Council.
10.
To provide recommendations to the
Council in respect of applications for the use and/or lease of reserves not
contemplated by an existing reserve management plan.
11.
Prohibit the use of skateboards in
specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12.
Recommend new bylaws or amendments to
existing bylaws.
13.
Prepare and review management plans for
local cemeteries within budget parameters and in a manner consistent with
Council Policy.
14.
Exercise the following powers in
respect of the Council bylaws within their community:
a. Control of Use of Public Spaces – Dispensations on
signs
b. Mobile Shops and Hawkers – Recommend places where
mobile shops and/or hawkers should not be permitted.
c. Parking and Traffic Control – Recommend parking
restrictions, and areas where complying camping vehicles may park, and consider
and grant dispensations in accordance with clause 2007.2
d. Public Places Liquor Control – Recommend times and
places where the possession or drinking of alcohol should be prohibited.
e. Speed Limits – Recommend places and speed limits
which should be imposed.
15.
To appoint Community Board members to
speak on behalf of their community in respect of submissions or petitions.
16.
Specific to the Bay of
Islands-Whangaroa Community Board – consider any recommendations of the
Paihia Heritage Working Group and make appropriate recommendations to Council
on the development of a draft Plan Change and a Section 32 analysis on heritage
provisions for Paihia.
17.
To set schedule of meeting dates, times
and venues, subject to the meetings not conflicting with meetings of the
Council and satisfying the provisions of the Local Government Official
information and Meetings Act 1987.
18.
To review all proposed public art
projects on a project-by project basis to ensure they comply with policy #5105
Art in Public Places, including approval of the aesthetic appearance,
maintenance programme, insurance and appropriate location, and to agree to
their installation.
19.
In respect of applications from food
establishments for permission to establish tables and chairs on a public place,
i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on
any application which does not meet all criteria of the policy, and any
application which staff recommend to be declined.
20.
Subject to a report from the
appropriate managers and the appropriate budgetary provision, to make decisions
in respect of civic amenities including the levels of service, and the
provision or removal of an amenity not provided for elsewhere in these
delegations.
Terms of Reference
In fulfilling its role and giving effect to its
delegations, Community Boards are expected to:
1.
Comment on adverse performance to the
Chief Executive in respect of service delivery.
2.
Assist their communities in the
development of structure plans, emergency management community response plans,
and community development plans.
3.
Assist their communities to set
priorities for Pride of Place programmes.
4.
Have special regard for the views of
Maori.
5.
Have special regard for the views of
special interest groups, e.g. disabled, youth, aged, etc.
6.
Actively participate in community
consultation and advocacy and keep Council informed on local issues.
7.
Seek and report to Council community
feedback on current issues by:
a. Holding a Community forum prior to Board meetings
b. Varying the venues of Board meetings to enable access by
members of the community
8.
Monitor and make recommendations to
Council to improve effectiveness of policy.
9.
Appoint a member to receive Annual
Plan\Long Term Council Community Plan submissions pertinent to the Board area,
attend hearings within the Board area, and attend Council deliberations prior
to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their
role, the Council will:
1.
Provide appropriate management support
for the Boards.
2.
Organise and host regular workshops
with the Community Boards l to assess the 'State of the Wards & District'
to establish spending priorities.
3.
Prior to decision-making, seek and
include 'Community Board views' in Council reports in relation to:
a. the disposal and purchase of land
b. proposals to acquire or dispose of reserves
c. representation reviews
d. development of new maritime facilities
e. community development plans and structure plans
f. removal and protection of trees
g. local economic development initiatives
h. changes to the Resource Management Plan
4.
Organise and host quarterly meetings
between Boards, the CEO and senior management staff.
5.
Prepare an induction/familiarisation
process targeting new members in particular early in the term.
6.
Support Board members to arrange
meetings with local agencies and service clubs to place more emphasis on
partnerships and raising profile of the Boards as community leaders.
7.
Permit Board chairperson (or nominated
member) speaking rights at Council meetings.
8.
Help Boards to implement local
community projects.
9.
Arrange for Infrastructure and Asset
Management Staff to meet with the Community Boards in September each year to
agree the capital works for the forthcoming year for input into the Annual or
Long-Term Plan.
10.
Provide information.
KAIKOHE-HOKIANGA
COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
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Name
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Responsibility
(i.e. Chairperson etc)
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Declaration
of Interests
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Nature
of Potential Interest
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Member's
Proposed Management Plan
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Mike Edmonds
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Chair
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Kaikohe Mechanical and
Historic Trust
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Council Funding
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Decide at the
time
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Committee member
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Kaikohe Rugby Football
and Sports Club
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Council Funding
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Withdraw and abstain
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Kelly van Gaalen
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No form received
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Louis Toorenburg
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No form received
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Alan Hessell
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Nil
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Nil
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Nil
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Nil
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Laurie Byers
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Kaikohe Golf Club
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Kaikohukohu Trust
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North Point Trust
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Patron Bay of Islands
Hockey
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Emma Davis
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Secretary
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Pompallier Hokianga
Trust
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Council Funding
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Decide at the time to withdraw
and/or abstain
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Trustee
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Raiatea Resource Centre
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Council Funding
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Decide at the time to
withdraw and/or abstain
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Committee Member
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Rawene Hall
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Council Funding
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Decide at the time to
withdraw and/or abstain
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Committee Member
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Kohukohu Hall
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Council Funding
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Decide at the time to
withdraw and/or abstain
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Member of teaching
staff
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Broadwood Area School
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Council Funding
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Decide at the time to
withdraw and/or abstain
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John Vujcich
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Board Member
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Pioneer Village
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Matters relating to
funding and assets
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Declare interest and
abstain
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Director
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Waitukupata Forest Ltd
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Potential for council
activity to directly affect its assets
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Declare interest and
abstain
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Director
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Rural Service Solutions
Ltd
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Matters where council
regulatory function impact of company services
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Declare interest and
abstain
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Director
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Kaikohe (Rau Marama)
Community Trust
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Potential funder
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Declare interest and
abstain
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Partner
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MJ & EMJ Vujcich
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Matters where council
regulatory function impacts on partnership owned assets
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Declare interest and
abstain
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Member
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Kaikohe Rotary Club
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Potential funder, or
impact on Rotary projects
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Declare interest and
abstain
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Member
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New Zealand Institute
of Directors
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Potential provider of
training to Council
|
Declare a Conflict of
Interest
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Member
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Institute of IT
Professionals
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Unlikely, but possible
provider of services to Council
|
Declare a Conflict of
Interest
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Moko Tepania
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Teacher
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Te Kura Kaupapa Māori o Kaikohe.
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Potential Council funding that will benefit my place of employment.
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Declare a perceived conflict
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Chairperson
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Te Reo o Te Tai Tokerau Trust.
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Potential Council funding for events that this trust runs.
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Declare a perceived conflict
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Tribal Member
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Te Rūnanga o Te Rarawa
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As a descendent of Te Rarawa I could have a perceived conflict of
interest in Te Rarawa Council relations.
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Declare a perceived conflict
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Tribal Member
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Te Rūnanga o Whaingaroa
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As a descendent of Te Rūnanga o Whaingaroa I could have a
perceived conflict of interest in Te Rūnanga o Whaingaroa Council
relations.
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Declare a perceived conflict
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Tribal Member
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Kahukuraariki Trust Board
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As a descendent of Kahukuraariki Trust Board I could have a perceived
conflict of interest in Kahukuraariki Trust Board Council relations.
|
Declare a perceived conflict
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Tribal Member
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Te Rūnanga ā-Iwi o Ngāpuhi
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As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could
have a perceived conflict of interest in Te Rūnanga ā-Iwi o
Ngāpuhi Council relations.
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Declare a perceived conflict
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Members need to
stand aside from decision-making when a conflict arises between their role as a
Member of the Community Board and any private or other external interest they
might have. This note is provided as a reminder to Members to review the
matters on the agenda and assess and identify where they may have a pecuniary
or other conflict of interest, or where there may be a perception of a conflict
of interest.
If a Member
feels they do have a conflict of interest, they should publicly declare that at
the start of the meeting or of the relevant item of business and refrain from
participating in the discussion or voting on that item. If a Member thinks they
may have a conflict of interest, they can seek advice from the Chief Executive
Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted
that while members can seek advice the final decision as to whether a conflict
exists rests with the member.
2 Public
Forum
3 Deputations
No requests for deputations were received at the time of the
Agenda going to print.
4 Speakers
Funding Applicants
10.40 am Brian
Vesey, Man Vs Wild Fishing Competition; Item 6.2a refers.
10.45 am Peter
McCraith, North Hokianga A&P Show; Item 6.2c refers.
10.50
am Heather
Randerson, Te Whenua Tupu Ora – Niniwa Collective; Item 6.2d refers.
10.55 am Jenny
McDougall, Manaki Tinana Trust; Item 6.2b refers.
5 Confirmation
of Previous Minutes
5.1 Confirmation
of Previous Minutes
File
Number: A3039832
Author: Marlema
Baker, Meetings Administrator
Authoriser: Aisha
Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga
Community Board to confirm that the minutes are a true and correct record of
the previous meeting.
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Recommendation
That the Kaikohe-Hokianga Community Board
confirms the minutes of their meeting held 9 December 2020 as a true and
correct record.
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1) Background
Local Government Act 2002 Schedule 7 clause 28 states that a
local authority must keep minutes of its proceedings. The minutes of
these proceedings duly entered and authenticated as prescribed by a local
authority are prima facie evidence of those meetings.
2) Discussion and Options
The unconfirmed minutes of the meeting are attached.
The Kaikohe-Hokianga Community Board Standing Orders Section
3.17.3 states that “no discussion may arise on the substance of the
minutes at any succeeding meeting, except as to their correctness”.
Reason
for the recommendation
The reason for the recommendation is to confirm the minutes
as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary
Provision
There are no financial implications or the need for
budgetary provision.
Attachments
1. Kaikohe-Hokianga
Community Board Minutes 9 December 2020 - A3031902 ⇩ 
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Kaikohe-Hokianga
Community Board Meeting Agenda
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3 February 2021
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MINUTES OF
Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 9
December 2020 AT 10:34 am
PRESENT: Chairperson
Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van
Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich.
STAFF
PRESENT: Kim Hammond (Meetings Administrator), Tanya Proctor (Manager -
Infrastructure Programme Delivery), Kathryn Trewin (Funding Advisor), Kaye
Meekings (Property Legalisation Officer), Marlema Baker (Meetings
Administrator.
1
Apologies and conflicts of Interest
Apologies were noted from Member Moko Tepania and CEO Shaun
Clarke.
2 Public
Forum
• Mereana
Watene: petition objecting to location of the toilets in Opononi.
• Sheena
Ross: is the mandated kaikorero (speaker) for Ngati Korokoro has concerns with
sewage flowing into the harbour.
• Shaun
Reilly – Police unavailability/understaffing. Is opposed to the proposed
dam in Ohaeawai (Matawii).
3 Deputations
• Kathryn
O’Reilly representing He Waka Kotahi New Zealand Transport Agency –
Mangamuka Gorge Slip.
4 Speakers
• Pettania
Hohaia and Courtney Davis representing Wekaweka Valley Community Trust. Funding
Application item 6.4 (c) refers.
• Darren
Houston representing Kaikohe Business Association.
Funding Application
item 6.4 (a) refers.
• Mita
Harris representing Heritage New Zealand.
Funding Application item 6.4 (d) refers.
• Ann
Wilson representing Okaihau Bowling Club.
Funding Application item 6.4 (b) refers.
Meeting adjourned 11:35 am to 12:00 pm.
|
Motion to reopen Public Forum
|
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Resolution 2020/60
Moved: Member
Louis Toorenburg
Seconded: Member
Kelly van Gaalen
That the Kaikohe-Hokianga
Community Board reopen Public Forum.
Carried
|
Public Forum continued
• Materoa
Mokaraka spoke regarding the shifting of this meeting to Pioneer Village.
5 Confirmation
of Previous Minutes
|
5.1 Confirmation
of Previous Minutes
Agenda item 6.1 document number
A3009300, pages 12 - 20 refers.
|
|
Resolution 2020/61
Moved: Chairperson
Mike Edmonds
Seconded: Member
Emma Davis
That the Kaikohe-Hokianga Community Board
confirms the minutes of their meeting held 11 November 2020 as a true and correct
record with the following corrections:
a) Item
Of Business Not On The Agenda Which Cannot Be Delayed - Te Puna O Kupenuku
Access To Rawene Campus: wording should be “resolved to deal with this
item”.
b) Item
Of Business Not On The Agenda Which Cannot Be Delayed - Rawene Road Safety:
wording should be “resolved to deal with this item”.
c) Resolution
2020/62 was moved by Louis not Lois.
d) Laurie
Byers would like the reason for his apology for lateness recorded in the
minutes as he was meeting with a Council officer in
Kerikeri.
Carried
|
6 Reports
|
6.1 Lease
of Local Purpose (Education Facilities) Reserves, Rawene to Te Puna o
Kupenuku.
Agenda item 7.1 document number
A3001212, pages 21 - 29 refers.
|
|
motion
Moved: Member
Alan Hessell
Seconded: Member
Emma Davis
That the Kaikohe-Hokianga Community Board recommends the
Far North District Council make the following resolution:
Pursuant to the Reserves Act 1977 the Far North District
Council consents to a new lease over the local purpose (educational
facilities) reserve (Sections 154 - 156 and 159 - 166 Town of Rawene Block
XIV Mangamuka Survey District) to Te Puna o Kupenuku subject to the following
conditions:
a) rental
- $1 plus GST
b) term
of Lease - 3 years
c) right
of Renewal - 3 years
d) rent
Review - On renewal
e) authorise
the General Manager Infrastructure and Assets Management to negotiate and
agree the final terms and conditions of the lease.
Amendment
Moved: Chairperson
Mike Edmonds
Seconded: Member
John Vujcich
and that
f) Council
note that the Community Board is deeply disappointed that delegations,
requested by the Board have not been considered, as is required as per
schedule 7 Clause 32.6, of the Local Government Act.
Carried
The amendment became
the substantive motion.
Resolution 2020/62
Moved: Member
Alan Hessell
Seconded: Member
Emma Davis
That the Kaikohe-Hokianga Community Board
recommends the Far North District Council make the following resolution:
Pursuant to the Reserves Act 1977 the Far North
District Council consents to a new lease over the local purpose (educational
facilities) reserve (Sections 154 - 156 and 159 - 166 Town of Rawene Block
XIV Mangamuka Survey District) to Te Puna o Kupenuku subject to the following
conditions:
a) rental
- $1 plus GST
b) term
of Lease - 3 years
c) right
of Renewal - 3 years
d) rent
Review - On renewal
e) authorise
the General Manager Infrastructure and Assets Management to negotiate and
agree the final terms and conditions of the lease.
and that:
f) Council
note that the Community Board is deeply disappointed that delegations,
requested by the Board have not been considered, as is required as per
schedule 7 Clause 32.6, of the Local Government Act.
Carried
|
|
6.2 Opononi
Toilet Location
Agenda item 7.2 document number
A3019397, pages 30 - 33 refers.
|
|
Motion
Moved: Chairperson
Mike Edmonds
Seconded: Member
Alan Hessell
That the
Kaikohe-Hokianga Community Board;
a) approve the location of the toilet and
b) approve the increased operational
expenditure for the servicing of the new toilets
Amendment
Moved: Member
John Vujcich
Seconded: Member
Louis Toorenburg
b) note
the increased operational expenditure for the servicing of the new toilets
c) notes
that construction of the toilets has already started.
Carried
The amendments became the substantive motion.
Resolution 2020/63
Moved: Chairperson
Mike Edmonds
Seconded: Member
Alan Hessell
That
the Kaikohe-Hokianga Community Board;
a) approve
the location of the toilet
b) note
the increased operational expenditure for the servicing of the new toilets
c) notes
that construction of the toilets has already started.
Carried
In
Favour: Chairperson Mike Edmonds,
Members Emma Davis, Alan Hessell and John Vujcich.
Abstained: Members
Louis Toorenburg, Kelly van Gaalen and Laurie Byers.
|
|
6.3 Kaikohe-Hokianga
Statement of Community Board Fund Account as at 31 October 2020
Agenda item 7.3 document number
A3008384, pages 34 - 36 refers.
|
|
Resolution 2020/64
Moved: Member
Louis Toorenburg
Seconded: Member
Laurie Byers
That the Kaikohe-Hokianga Community Board receives the
report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31
October 2020.
Carried
|
|
6.4 Funding
Applications
Agenda item 7.4 document number
A2861933, pages 37 - 72 refers.
|
|
motion
Moved: Member
Laurie Byers
Seconded: Member
Emma Davis
That the Kaikohe-Hokianga Community Board resolve to move
the Funding Applications, with blank amounts and leave them to lie on the
table:
a) That
the Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to
be paid from the Board’s Community Fund account to Kaikohe Business
Association for costs towards updated town/cycle trail signage to support the
following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
LEFT TO LIE
motion
b) That
the Kaikohe-Hokianga Community Board, in considering
the provisions of the Community Grant Policy authorise the sum of $xxx (plus
GST if applicable) to be paid from the Board’s Community Fund account
to Okaihau Bowling Club for costs towards Okaihau Bowling Club renovations
and repairs to support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
LEFT TO LIE
motion
c) That
the Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to
be paid from the Board’s Community Fund account to Wekaweka Valley
Community Trust for costs towards sports equipment for community use to
support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
LEFT TO LIE
motion
d) That
the Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to
be paid from the Board’s Community Fund account to Heritage New Zealand
for costs towards 181st Commemorations of signing of Te Tiriti at
Mangungu Mission to support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
LEFT TO LIE
Carried
|
|
6.5 Resolution to Exclude the Public
|
|
Resolution 2020/65
Moved: Chairperson
Mike Edmonds
Seconded: Member
Emma Davis
That the public be excluded from the following parts of
the proceedings of this meeting.
The general subject matter of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48 of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Ground(s) under section 48 for the
passing of this resolution
|
|
6.4 – Funding Applications
|
s7(2)(f)(i) - free and frank expression of
opinions by or between or to members or officers or employees of any local
authority
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
Carried
|
At the conclusion of discussions
the Board resumed in open meeting.
|
6.4 Funding
Applications
Agenda item 7.4 document number
A2861933, pages 37 - 72 refers.
|
|
Resolution 2020/67
Moved: Member
Laurie Byers
Seconded: Member
Emma Davis
That the
Kaikohe-Hokianga Community Board uplift the funding applications left to lie
on the table and resolve:
a) That
the Kaikohe-Hokianga Community Board, in considering the provisions of
the Community Grant Policy authorise the sum of $4,750
(plus GST if applicable) to be paid from the Board’s Placemaking
Fund to Kaikohe Business Association for costs towards updated town/cycle
trail signage to support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
b) That
the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$5000 (plus GST if applicable) to be paid from
the Board’s Community Fund account to Okaihau Bowling Club for costs
towards Okaihau Bowling Club renovations and repairs to support the following
Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
c) That
the Kaikohe-Hokianga Community Board, in considering the provisions of
the Community Grant Policy authorise the sum of $1,000
(plus GST if applicable) to be paid from the Board’s Community
Fund account to Wekaweka Valley Community Trust for costs towards sports
equipment for community use to support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
d) That
the Kaikohe-Hokianga Community Board, in considering the provisions of
the Community Grant Policy authorise the sum of $3,230
(plus GST if applicable) to be paid from the Board’s Community
Fund account to Heritage New Zealand for costs towards 181st
Commemorations of signing of Te Tiriti at Mangungu Mission to support the
following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
CARRIED
|
|
6.5 Project
Funding Reports
Agenda item 7.5 document number
A2861854, pages 73 - 80 refers.
|
|
Resolution 2020/68
Moved: Member
John Vujcich
Seconded: Member
Alan Hessell
That the Kaikohe-Hokianga Community Board note
the project reports received from:
a) Rawene
Community Hall Management Committee
b) Wekaweka
Valley Community Trust
Carried
|
7 Meeting
Close
The Meeting closed at 1:12 pm.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 3
February 2020.
...................................................
CHAIRPERSON
6 Reports
6.1 Kaikohe-Hokianga
Statement of Community Board Fund Account as at 31 December 2020
File
Number: A3062151
Author: Ajay
Kumar, Management Accountant
Authoriser: Janice
Smith, Chief Financial Officer
Purpose of the Report
The Community Fund account provides
information on financial matters relating to the Kaikohe-Hokianga Community
Board’s Community Fund which is allocated in accordance with the
Community Grant Fund Policy.
|
Recommendation
That the Kaikohe-Hokianga Community Board receives the
report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31
December 2020.
|
Background
The statement is attached for the Board’s information
and to provide sufficient information to enable the Board to allocate funds in
accordance with the funds available.
|
Community Fund Account
balance as at 1 July 2020
|
$115,902.00
|
|
· Plus, uncommitted
funds from 2019-20 carried forward
|
$59,550.00
|
|
· Less funds
granted and uplifted to 31 December 2020
|
$80,552.00
|
|
· Less funds
not uplifted from 05 August 2020 for Okaihau Bowling Club and Life Education
Trust
|
$5,005.00
|
|
· Less funds
not uplifted from 07 October 2020 for Te Puna o Kupenuku Inc and Maihi
Memorial Charitable Trust
|
$18,291.00
|
|
· Less funds
not uplifted from 09 December 2020 for Kaikohe Business Association and
Okaihau Bowling Club
|
$9,750.00
|
|
Community Fund Account balance as at 31 December 2020
|
$61,854.00
|
Discussion and Next Steps
Board members will consider the
applications on the agenda and decide on what level of funding to
allocate. The uncommitted balance in the Community Fund account as at 31
December 2020 is $61,854.00.
Recent amendments to the Community
Grant Fund Policy allow the Community Board to allocate, by resolution, funding
directly to key projects identified in their strategic plan to the maximum
amount of $20,000 in any financial year.
Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation
of relevant community board funds to the Kaikohe-Hokianga Community
Board. The statement of the Community Fund account as at 31 December 2020
is attached.
Attachments
1. Statement
of Kaikohe-Hokianga Community Board Fund Account as at 31 December 2020 -
A3062136 ⇩
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Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
6.2 Funding
Applications
File
Number: A3056417
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Ana
Mules, Team Leader - Community Development and Investment
Purpose of the Report
This report summarises applications for Local Community
Grant funding to enable the Kaikohe-Hokianga Community Board to determine which
application/s will receive funding at the 3 February 2021 meeting. In
accordance with the Community Grant Policy, section 10, “applications
in excess of $3,000 may require the applicant to attend a Board meeting,
subject to the Chairperson’s discretion”.
Executive Summary
· Kaikohe-Hokianga Community Board has $49,843 unallocated funding
available for the 2020/21 financial year.
· Kaikohe-Hokianga Community Board has an additional $24,964 place
making funding available for the 2020/21 financial year.
· Four applications for funding have been received, requesting a total
of $8,880.
·
In accordance with the
Community Grant Policy, section 10, “applications in excess of $3,000 may
require the applicant to attend a Board meeting, subject to the
Chairperson’s discretion”.
|
Recommendation
a) That
the Kaikohe-Hokianga Community Board, in considering the provisions of
the Community Grant Policy authorise the sum of $1,600
(plus GST if applicable) to be paid from the Board’s Community
Fund account to Man vs Wild Fishing Competition for costs towards the
2021 fishing competition to support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
Recommendation
b) That
the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$1,560 (plus GST if applicable) to be paid
from the Board’s Community Fund account to Manaki Tinana Trust
for costs towards hall hire for one year of community fitness classes to
support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
Recommendation
c) That
the Kaikohe-Hokianga Community Board, in considering the provisions of
the Community Grant Policy authorise the sum of $3,720
(plus GST if applicable) to be paid from the Board’s Community
Fund account to North Hokianga A&P Society Inc for costs towards
entertainment at the 2021 show to support the following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
Recommendation
d) That
the Kaikohe-Hokianga Community Board, in considering the provisions of
the Community Grant Policy authorise the sum of $2,000
(plus GST if applicable) to be paid from the Board’s Community
Fund account to Niniwa Collective for costs towards the Te Whenua Tupu
Ora to support the following Community Outcomes:
(iii) Proud
vibrant communities.
(iv) Communities
that are healthy, safe, connected and sustainable.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3
February 2021
|
1) Background
Each application has been checked
by staff for completeness and complies with the conditions of the Community
Grant Policy, Community Outcomes as stated in the LTP, and all provisions
listed on the application form.
2) Discussion and Options
|
Applicant
|
Project
|
Requested
|
Recommended
|
Comments
|
Community
Outcome(s)
|
Type
|
|
a) Man vs
Wild Fishing Competition
|
Man vs Wild Fishing Competition
|
$1,600
(100%)
|
$1,600
|
This application appears to be for 100% of the costs, but
when volunteer time (40 hours) and other expenses are taken into account is
for less than 50%. Quotes have been requested from the applicant for
the costs he is asked for – these have not been received at time of
report writing. This is the second year this event has been run.
|
(i) Proud vibrant communities.
(ii) Communities that are
healthy, safe, connected and sustainable.
|
Event
|
|
b) Manaki
Tinana Trust
|
Hall hire for community fitness classes
|
$1,560
(37%)
|
$1,560
|
The classes the Trust is planning on running will be
available to all community members free of charge. The applicant
advises that the Over 60s ladies already belong to the community gym, but the
gym is not able to provide classes, hence the need for additional venue hire
and classes.
|
(i) Proud vibrant communities.
(ii) Communities that are
healthy, safe, connected and sustainable.
|
Community Development
|
|
c) North
Hokianga A&P Society
|
2021 North Hokianga A&P show
|
$3,720
(50%)
|
$3,720
|
The applicant is asking for financial assistance towards
the costs of entertainment on the day of the 2021 show.
|
(i) Proud vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
|
Event
|
|
d) Niniwa
Collective
|
Te Whenua Tupu Ora
|
$2,000
(4%)
|
$2,000
|
This applicant has already secured funding from Foundation
North and Creative Communities. They are looking for funding to cover
the cost of equipment hire for filming of the event.
|
(i) Proud vibrant communities.
(ii) Communities that are
healthy, safe, connected and sustainable.
|
Event
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
Assessment of
Applications
The applicant was required to complete a standard
application form and provide supporting information.
For each
application, the Board has three options.
Option 1 Authorise
funding for the full amount requested.
Option 2 Authorise
partial funding.
Option 3 Decline funding.
Reason
for the recommendation
Each
application has been assessed and meets the criteria of the Community Grant
Policy, Community Outcomes as listed in the LTP, and the conditions listed on
the application form.
3) Financial Implications and Budgetary
Provision
The Board allocates funding in accordance with the Community
Grant Policy and considers applications received against available funds as
reported in each meeting’s agenda.
Attachments
1. KHCB
- Application - Man vs Wild Fishing Competition - A3056222 ⇩ 
2. KHCB
- Application - Manaki Tinana Trust - A3056221 ⇩ 
3. KHCB
- Application - Northern Hokianga A&P Show - A3056390 ⇩
4. KHCB
- Application - Te Whenua Tupu Ora - Niniwa Collective - A3058578 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance
requirement
|
Staff
assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This report does not have
district-wide relevance.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
No implications for Māori in
relation to land and/or water.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities.
|
Considered in the application.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Budgetary Provision has been made
and the grant is allocated in accordance with the Community Grant Policy.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
7 Information
Reports
7.1 Kaikohe
Streetscape Projects
File
Number: A3051552
Author: Shayne
Storey, Community Development Advisor
Authoriser: Tanya
Proctor, Manager – Infrastructure Programme Delivery (Acting)
Purpose of the Report
To inform the Kaikohe-Hokianga Community Board on the three
proposed Streetscape projects using funding available in the draft 2021-31 Long
Term Plan.
Executive Summary
· There is
funding of $688,400 in the draft 2021-31 Long Term Plan earmarked for the
Kaikohe Streetscape Projects
· In May
2020, the Kaikohe/Hokianga Community Board commissioned Ākau Studio to develop a master plan
for Memorial Park and the Cycle Trail Connector
· Design
has commenced on two projects, the Cycle Trail Street Connector and Memorial
Park Redevelopment, with the latter being near design completion
· Ākau presented the concept designs to both the Kaikohe-Hokianga
Community Board (1 July 2020) and Council (2 September 2020), and received
endorsement for the two projects
· All
three projects have the potential for additional funding from Waka Kotahi. This
means that the Streetscape Fund may extend to fully complete the first two
projects and there may be potential to progress a third project – Cycle
Park
|
Recommendation
That the Kaikohe-Hokianga Community Board
receive the report, Kaikohe Streetscape Projects, dated 3 February 2021.
|
1) Background
In May 2020, the Kaikohe/Hokianga Community
Board commissioned Ākau
Studio to develop a master plan for Memorial Park and the Cycle Trail Connector
in an effort to support the local economy and enhance community health and
wellbeing. As part of the development planning process, Ākau Studio held hui and workshops with
tamariki and the wider community to gain insight into their aspirations for
these areas. Additionally, site investigations were conducted to uncover
opportunities and possibilities for the Park and the Cycle Trail Connector. Key
concepts and ideas from the various community workshops held were then used to
drive the master plan design.
Concept designs were then developed for
both areas and presented to both Kaikohe-Hokianga Community Board (1 July 2020)
and Council (2 September 2020). Following these presentations, endorsement was
received for the two projects. The Memorial Park Redevelopment Plan is now near
design completion.
There may also be scope to add a third
project, a cycle park and pump track, with a potential funding stream through
Waka Kotahi. That project is also included in this report.
This report is to provide information to
the Kaikohe-Hokianga Community Board concerning the three proposed Streetscape
projects. Funding is currently available for the projects in the draft 2021-31
Long Term Plan.
2) Discussion and Options
Introduction
The Streetscape Projects will enhance the health and
economic wellbeing of the wider Kaikohe community, provide much needed
recreational activities for tamariki as well as an appealing whanau gathering
space for the wider Kaikohe-Hokianga communities. Upon completion, the projects
will also provide a desirable visitor experience, giving Kaikohe the potential
to become a well-connected destination on the Pou Herenga Tai - Twin Coast
Cycle Trail. The significant community input into the design of the areas
should see the Memorial Park, the Cycle Lane Connector, the Cycle Park and Pump
Track become well utilised assets for the people of Kaikohe.
Projects
01. Memorial
Park Development
After the successful redevelopment of the Memorial Park
Skateboard Park and iconic basketball court, Ākau received funding of
$17,000 from the Kaikohe-Hokianga Community Board to further design whānau
spaces within Memorial Park, Kaikohe. After consultation with the community and
tamariki involvement, it was decided the focus would be on the following
spaces:
· whanau area
· learn-to-ride hui
bicycle track
· exercise zone hui
Ākau have developed the concepts (attached to this
report) and are finalising detailed design. The next step is to develop
construction drawings and finalise costs for each of the above projects.
Additionally, consideration has been given in the design to maximise the
location of the proposed new toilets for use by both park users and cyclists
accessing the main street (Broadway Kaikohe) from the Pou Herenga Tai Cycle
Trail cycle lane/connector as detailed below in project 2
02. Cycle
Lane - connecting the cycle trail to Broadway
The Pou Herenga Tai - Twin Coast Cycle Trail traverses 87
kms of land from the Bay of Islands in the East to the Hokianga Harbour in the
West. Due to Northland’s sub-tropical climate, the trail is ridable
year-round. Kaikohe, which is the central point of the trail, gives cyclists
the option of riding to either coast and has seen significant growth in the
number of riders visiting in the last 2 years. This will likely increase as
national tourism benefits from the restrictions in international travel.
The trail is currently disconnected from the town of
Kaikohe, passing through the undeveloped back side of the town. This creates
missed opportunities for not only visitor experiences, but also economic
benefits to the town’s businesses. This area of the trail is also a safety
concern for locals and visitors using the cycleway. Wayfinding is difficult and
the connections are uninviting. Localised loop trails would be desirable, as
locals also cycle and walk the Twin Coast Cycle Trail.
The proposal (proposed location attached) connects the
entranceway of the Pou Herenga Tai Cycle Trail with the main street of Kaikohe,
encouraging cyclists to come stop, stay and contribute to the economic
wellbeing of the town. This also creates a safe cycleway and connection for the
local community and tamariki utilising the trail. Additionally, this link would
connect cyclists to the first public toilets available to visitors entering
town at Memorial Park. The wharepaku (toilet) is currently being designed as
part of a masterplan for Memorial Park that builds upon the existing skate bowl
and recently constructed iconic basketball court. The Memorial Park Masterplan
includes a community proposed exercise zone, whānau area and learn-to-bike
track for tamariki, as well as improving the connection to Pioneer Village.
03. Cycle
Park and Pump Track
This project is proposed to be sited adjacent to the Pou
Herenga Tai Twin Coast Cycle Trail and a proposed
on-road cycle way on Station Road which will connect to Broadway. Just north of
this site, in Memorial Park, a learn-to-ride trail for tamariki will be built
in 2021. This project would provide active cycling-based recreation, such as a
pump track, BMX trail, and connections to trails in the landfill area (proposed
site attached to this report). This will help to create a strong focus on
cycling along Station Road. Furthermore, it will integrate with the 2 projects
above to provide connections to cycling, walking, and whanau health and
wellbeing.
Reason
for the recommendation
To inform the Kaikohe-Hokianga Community Board of the three
projects proposed for utilising the Streetscape funding in the 2021-31 Long
Term Plan. The Memorial Park Redevelopment will be the first priority for
completion.
3) Financial Implications and Budgetary
Provision
Streetscape project funding is in the draft 2021-31 Long
Term Plan
Attachments
1. 01.
Memorial Park Development Concept Document - A3054542 ⇩
2. 02.
Cycle Lane Broadwood Connector - A3055670 ⇩
3. 03.
Cycle Park - A3054549 ⇩
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
3 February 2021
|
