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Agenda of Bay of Islands-Whangaroa Community Board Meeting - 12 August 2019

 

 

 

AGENDA

 

 

Bay of Islands-Whangaroa Community Board Meeting

 

Monday, 12 August 2019

 

Time:

10.00 am

Location:

The Order of Saint John Hall

121 Gillies Street

Kawakawa

 

 

Membership:

Chairperson Terry Greening - Chairperson

Cr Kelly Stratford

Member Lane Ayr

Member Bruce Mills

Member Martin Robinson

Member Rachel Smith

Member Belinda Ward

Member Manuwai Wells

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

The Local Government Act 2002 states the role of a Community Board is to:-

(a)      Represent, and act as an advocate for, the interests of its community;

(b)      Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(c)      Maintain an overview of services provided by the territorial authority within the community;

(d)      Prepare an annual submission to the territorial authority for expenditure within the community;

(e)      Communicate with community organisations and special interest groups within the community;

(f)      Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·         Amenity lighting

·         Cemeteries

·         Drainage (does not include reticulated stormwater systems)

·         Footpaths/cycle ways and walkways.

·         Public toilets

·         Reserves

·         Halls

·         Swimming pools

·         Town litter

·         Town beautification and maintenance

·         Street furniture including public information signage.

·         Street/public Art.

·         Trees on Council land

·         Off road public car parks.

·         Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.    Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.    Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.    Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.    Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.    To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.    To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7.    Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.    To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.    To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.  To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.  Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.  Recommend new bylaws or amendments to existing bylaws.

13.  Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.  Exercise the following powers in respect of the Council bylaws within their community:

a.    Control of Use of Public Spaces – Dispensations on signs

b.    Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.    Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.    Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.    Speed Limits – Recommend places and speed limits which should be imposed.

15.  To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.  Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.  To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.  To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.  In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.  Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.    Comment on adverse performance to the Chief Executive in respect of service delivery.

2.    Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.    Assist their communities to set priorities for Pride of Place programmes.

4.    Have special regard for the views of Maori.

5.    Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.    Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.    Seek and report to Council community feedback on current issues by:

a)     Holding a Community forum prior to Board meetings

b)     Varying the venues of Board meetings to enable access by members of the community

8.    Monitor and make recommendations to Council to improve effectiveness of policy.

9.    Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.    Provide appropriate management support for the Boards.

2.    Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.    Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.   the disposal and purchase of land

b.   proposals to acquire or dispose of reserves

c.   representation reviews

d.   development of new maritime facilities

e.   community development plans and structure plans

f.    removal and protection of trees

g.   local economic development initiatives

h.   changes to the Resource Management Plan

4.    Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.    Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.    Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.    Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.    Help Boards to implement local community projects.

9.    Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.  Provide information.

 


 

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Terry Greening

Greening Family Trust

Beneficiary

 

Highly unlikely to interface with FNDC

Bay of Islands Walking Weekend Trust

 

Potential of seeking funds

Step aside from any requests or decisions regarding requests

Russell 2000 Trust

 

 

Trust is about to wind up.

Russell Centennial Trust (Chairman)

Manages Russell Museum

Seeks funds from council

Step aside from any requests or decisions regarding requests

Residence in Russell

Nil

Nil

N/A

Terry Greening (Wife)

Greening Family Trust

Beneficiary

N/A

N/A

Residence in Russell

 

 

 

Lane Ayr

Retired

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Lane Ayr (Partner)

Riverview School

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Martin Robinson

Self-employed

 

 

 

Focus Paihia

Trustee

 

 

Paihia Haven of History Trust

Trustee

 

 

GE Tree Northland

 

 

 

Own a Farm

 

 

 

Martin Robinson (Partner)

Home Maker

 

 

 

Own Section, Lifestyle

 

 

 

Rachel Smith

Acura Accountants Director

 

 

 

Self employed contractor- marketing and events

 

 

 

Self employed

 

 

 

Kerikeri District Business Association

Board member

 

 

Rolands Wood Charitable Trust

Board member

 

 

Rachel Smith (Partner)

Acura accountants Limited, Director

 

 

Kerikeri Cruising Club

 Treasurer

 

 

Riverview School Board of Trustees

Treasury position.

 

 

Belinda Ward

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Saltwater Trust

Trustee

 

 

Belinda Ward (Partner)

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Saltwater Trust

Trustee

 

 

Bruce Mills

No form received

 

 

 

Manuwai Wells

No form received

 

 

 

Cr Kelly Stratford

Office manager at Kinghans.

 

 

 

Denture assistant at Kawakawa denture Services
self-employed as book keeper Kelly@ksbookkeeoing.net

None

None

 

KS Bookkeeping and Administration

Business owner, bookkeeping and development of environment management plans for clients.

None perceived

I’d step aside from decisions that arise, that may have conflicts.

Kinghans Accounting

Office Administration

None perceived

Step aside from decisions that arise, that may have conflicts.

Waikare Marae Trustees

Trustee

May be perceived conflicts

Case by case basis

Kawakawa Business & Community Association

Committee member/newsletter editor and printer

None perceived

If there was a perceived conflict, I will step aside from decision making

Bay of Islands College

Parent elected trustee

None perceived

If there was a perceived conflict, I will step aside from decision making

Karetu School

Bay Cosmos Soccer

Parent elected trustee. Committee member and coach

None perceived

If there was a perceived conflict, I will step aside from decision making

Property in Waikare and Moerewa

 

 

If there was a perceived conflict, I will step aside from decision making

Coffee and food

Ratepayers sometimes 'shout' food and beverage

Bias or pre-determination

Case by case

Kelly Stratford (Husband)

Property in Moerewa

 

N/A

N/A

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Order of Saint John Hall, 121 Gillies Street, Kawakawa on:

Monday 12 August 2019 at 10.00 am

Order Of Business

1          Apologies and conflicts of Interest 8

2          Public Forum.. 8

3          Deputations. 8

4          Speakers. 8

5          Confirmation of Previous Minutes. 9

5.1            Confirmation of Previous Minutes. 9

6          Infrastructure and Asset Management Group. 18

6.1            Road Naming - 17a Kerikeri Inlet Road, Kerikeri 18

6.2            Road Naming - Te Wairere Crescent, Kerikeri 29

6.3            Easement over local purpose (utility reserve) lot 33 DP166614 - Landing Road, Kerikeri (RC 2190583) 39

6.4            Bay of Islands-Whangaroa Footpaths Programme 2019/20 and 2020/21. 47

7          Corporate Services Group. 53

7.1            Chairperson and Members Report 53

7.2            Statement of Community Board Fund Account as at 30 June 2019. 56

7.3            Road Naming Report 60

7.4            Funding Project Reports. 68

7.5            Application for Funding - Bay of Islands Walking Weekend Charitable Trust 85

7.6            Application for Funding - Kerikeri Baptist Church (Busy Bee Knitting Group) 96

7.7            Application for Funding - Kerikeri Open Art Studios Trail (KOAST) 106

7.8            Application for Funding - Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust 116

7.9            Application for Funding - Te Runanga o Ngāti Rehia. 126

7.10          Application for Funding - Te Tiriti O Waitangi Kōmiti 136

8          Information Reports. 146

8.1            Community and Customer Services Information Report 1 January - 30 June 2019. 146

9          Meeting Close. 161

 

 

1            Apologies and conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2            Public Forum

3            Deputations

No requests for deputations were received at the time of the Agenda going to print.

4            Speakers

10.30 am             Representative from Te Runanga o Ngāti Rehia

10.35 am             Representative from Te Tiriti O Waitangi Kōmiti

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A2576971

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

  

Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 1 July 2019 are a true and correct record.

 

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       2019-07-01 Bay of Islands-Whangaroa Community Board Minutes - A2545533  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications requiring input from the Chief Financial Officer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

   MINUTES OF Far North District Council
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Whangaroa Memorial Hall, Leigh Street, Kaeo
ON Monday, 1 July 2019 AT 10.00 am

 

PRESENT:                   Chairperson Terry Greening, Cr Kelly Stratford, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward

IN ATTENDANCE:              

STAFF PRESENT:               Nina Gobie (Team Leader – Facilities Operations), Ken Ross (Community Development Advisor), Kathryn Trewin (Support Officer), Kim Hammond (Meetings Administrator)

 

1            Apologies and conflicts of Interest

That the apology received from Member Manuwai Wells be accepted and leave of absence granted.

Member Rachel Smith declared a conflict of interest in relation to item 7.6 Application for Funding – Kerikeri District Business Association.

 

2            Public Forum

Eljon Fitzgerald, representing the Whangaroa Memorial Hall Committee

-     Welcomed and thanked the Community Board for holding their Community Board meeting in Kaeo.

-     Updated the Community Board on funding they received for the audio and visual equipment for the Whangaroa Memorial Hall.

-     The upgrade of the one way bridge in Kaeo and the possibility of the increase traffic in town that this will create.

-     Support of the possible pedestrian crossing on the main street of Kaeo.

-     Installing a structure at the end of Dip Road for rubbish collection.

Alastair Wells, representing the Kerikeri Cruising Club, spoke regarding the public toilets at Lake Manuwai.

Thomas Hawtin spoke in regards to setting up an organisation to monitor and undertake pest control in the Whangaroa area.

Bree Davis, representing Healthy Families Far North, provided an overview of the work that they provide to the Far North.

Julie Lloyd, spoke in regards

-     to the one way bridge in Kaeo.

-     weed control on roadsides in Otangaroa.

-     lack of road maintenance and work in Otangaroa.

3            Deputations

Nil

4            Speakers

Rolf and Inges Bremer, representative from Carbon Neutral NZ Trust, spoke in regards to their funding application agenda item 7.5 refers.

The meeting was adjourned from 10.58 am to 11.01 am.

Rachel Smith, representative from Kerikeri District and Business Association, spoke in regards to their funding application agenda item 7.6 refers.

At 10:05 am, Cr Kelly Stratford left the meeting.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2517569, pages 9 - 21 refers

Resolution  2019/53

Moved:       Member Lane Ayr

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 20 May 2019 are a true and correct record with the following amendment:

Item 6.1 Cobham Road Bus Stop

That the Bay of Islands-Whangaroa Community Board:

a)      note the double bus park layout concept, the road safety audit and the feedback received;

b)      recommend that Council adopt the current layout, continue with the district wide roading strategy and amend the Traffic and Parking Bylaw;

c)      request that staff ask the Commercial Operators to provide a suitable bus shelter for patrons.

Carried

 

6            Infrastructure and Asset Management Group

6.1         Naming of the reserve located in Walls Bay, Opua

Agenda item 6.1 document number A2461584, pages 22 - 26 refers

Resolution  2019/54

Moved:       Chairperson Terry Greening

Seconded:  Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board:

a)      agrees to commence consultation with the Opua community and other interested parties to legally name the esplanade reserve at Walls Bay as Waipuna Reserve.

b)      agrees that the Community Board Chair review and approve the consultation plan.

Carried

At 11.48 am, Chairperson Terry Greening left the meeting. At 11.49 am, Chairperson Terry Greening returned to the meeting.

At 11.50 am, Member Rachel Smith left the meeting. At 11.52 am, Member Rachel Smith returned to the meeting.

6.2         Whangaroa Recreation Centre and Community Trust:
2017/18 Annual Report and Swimming Pool Information

Agenda item 6.2 document number A2521881, pages 27 - 32 refers

Resolution  2019/55

Moved:       Member Belinda Ward

Seconded:  Member Martin Robinson

This information report is to provide the Bay of Islands – Whangaroa Community Board with the 2017/18 Annual Report from Whangaroa Recreation Centre and Community Trust who receive an annual grant of $20,000 + GST from Council to operate the Whangaroa community swimming pool.

Carried

 

6.3         Item Left to Lie on the Table - Road Naming - Landing Road, Kerikeri

Agenda item 6.3 document number A2523792, pages 33 - 45 refers

Resolution  2019/56

Moved:       Member Martin Robinson

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      agree to uplift the item left to lie on the table “Road Naming – Ploughmans Close,           Kerikeri”.

b)      pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a       public road “Tareha Place” addressed at 86 Landing Road, Kerikeri as per the map          (A2453781).

Carried

 

6.4         Item Left to Lie on the Table - Road Naming - Astrid Drive, Kerikeri

Agenda item 6.4 document number A2537616, pages 46 - 54 refers

Resolution  2019/57

Moved:       Chairperson Terry Greening

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      uplift the report “Road Naming – Astrid Drive, Kerikeri” from the table for     consideration.

b)      pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a       public road Astrid Drive, addressed at the Amsharlo Estate, Kerikeri as per the map         (A2293434).

Carried

 At 12.27 pm, Cr Kelly Stratford returned to the meeting.

7            Corporate Services Group

7.1         Statement of Community Fund Account as at 31 May 2019

Agenda item 7.1 document number A2521546, pages 55 - 57 refers

Resolution  2019/58

Moved:       Cr Kelly Stratford

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 May 2019”.

Carried

 

7.2         Funding Project Reports

Agenda item 7.2 document number A2496755, pages 58 - 61 refers

Resolution  2019/59

Moved:       Chairperson Terry Greening

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board note the project report received from the Dutch Community Group Bay of Islands.

Carried

 

7.3         Item Left to Lie on the Table - Application for Funding - Russell Bowling Club

Agenda item 7.3 document number A2503956, pages 62 - 71 refers

Resolution  2019/60

Moved:       Chairperson Terry Greening

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board:

a)      Uplift the report “Application for Funding – Russell Bowling Club” for consideration.

b)      approve the sum of $20,000 (plus GST if applicable) to be paid from the Board’s    Community Fund account to Russell Bowling Club for the costs of re-roofing the    clubhouse and the equipment shed, to support the following Community Outcome:

          i. Liveable communities that are healthy, safe, connected and sustainable.

Carried

 

7.4         Application for Funding - Bay of Islands Jazz and Blues Festival

Agenda item 7.4 document number A2532220, pages 72 - 81 refers

Resolution  2019/61

Moved:       Cr Kelly Stratford

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,489 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Blues and Jazz Festival for the hireage of the shuttle bus, to support the following Community Outcome:

i.          Proud, vibrant communities.

Carried

 

7.5         Application for Funding - Carbon Neutral New Zealand Trust

Agenda item 7.5 document number A2524962, pages 82 - 91 refers

motion

Moved:       Chairperson Terry Greening

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approve the sum of $7,694 (plus GST if applicable) to be paid from the Board’s Community Fund account to Carbon Neutral New Zealand Trust for facilitators/professional fees to support the following Community Outcome:

i.          Communities that are healthy, safe, connected and sustainable.

ii.          A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki.

Amendment

Moved:       Member Rachel Smith

Seconded:  Member Belinda Ward

That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Carbon Neutral New Zealand Trust for the development of the Great Kiwi Carbon Challenge to support the following Community Outcome:

i.          Communities that are healthy, safe, connected and sustainable.

ii.          A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki.

Lost

Resolution  2019/62 

Moved:       Chairperson Terry Greening

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approve the sum of $7,694 (plus GST if applicable) to be paid from the Board’s Community Fund account to Carbon Neutral New Zealand Trust for facilitators/professional fees to support the following Community Outcome:

i.          Communities that are healthy, safe, connected and sustainable.

ii.         A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki.

 

Carried

At 10:23 am, Member Rachel Smith left the meeting.

7.6         Application for Funding - Kerikeri District Business Association

Agenda item 7.6 document number A2518969, pages 92 - 101 refers

Resolution  2019/63

Moved:       Member Belinda Ward

Seconded:  Cr Kelly Stratford

That the Bay of Islands-Whangaroa Community Board approve the sum of $6,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri District Business Association for the purchase of flags and costs of facilitator/professional fees (road closure) to support Tūhono Kerikeri, to support the following Community Outcome:

i.          Proud, vibrant communities.

Carried

At 10:23 am, Member Rachel Smith returned to the meeting.

 

7.7         Application for Funding - Mai Lyfe Incorporated

Agenda item 7.7 document number A2528398, pages 102 - 110 refers

Resolution  2019/64

Moved:       Member Martin Robinson

Seconded:  Cr Kelly Stratford

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,145 (plus GST if applicable) to be paid from the Board’s Community Fund account to Mai Lyfe Incorporated for the costs to purchase equipment for 3 on 3 basketball events, to support the following Community Outcome:

          i. Liveable communities that are healthy, safe, connected and sustainable.

Carried

 

7.8         Application for Funding - Pungaere Cemetery Trust

Agenda item 7.8 document number A2525132, pages 111 - 125 refers

Resolution  2019/65

Moved:       Chairperson Terry Greening

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,550 (plus GST if applicable) to be paid from the Board’s Community Fund account to Pungaere Cemetery Trust (payable to MR R G Thorp) for the purchase and replacement of gates at the Pungaere Cemetery, to support the following Community Outcome:

i.          Proud, vibrant communities.

Carried

Abstained:       Rachel Smith and Belinda Ward

 

7.9         Application for Funding - Youthline Auckland Charitable Trust

Agenda item 7.9 document number A2519567, pages 126 - 136 refers

Resolution  2019/66

Moved:       Member Belinda Ward

Seconded:  Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,939 (plus GST if applicable) to be paid from the Board’s Community Fund account to Youthline Auckland for operational costs (excluding wages or salaries) to support the following Community Outcome:

          i. Communities that are healthy, safe, connected and sustainable.

Carried

 

8            Meeting Close

The meeting closed at 12.53 pm

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting to be held on 12 August 2019.

 

...................................................

CHAIRPERSON

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

6            Infrastructure and Asset Management Group

6.1         Road Naming - 17a Kerikeri Inlet Road, Kerikeri

File Number:           A2556486

Author:                    Selina Topia, Roading Support Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

Executive Summary

Council has received a Road Naming application to name a private road addressed at 17a Kerikeri Inlet Road, Kerikeri.  Community Boards have delegated authority to name private roads.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Te Wairere Crescent, that is currently addressed at 17a Kerikeri Inlet Rd, Kerikeri as per map (A2556416).

 

1) Background

Natalie Watson of Inlet Estate Ltd has advised that this is a private road created by a sub-division addressed at 17a Kerikeri Inlet Rd, Kerikeri.

Community Boards have delegated authority to name private roads.

The name Te Wairere, is the name of the waterfall at the Wairoa Stream

The background for these names is given also as per the Road Naming application attached (A2261272). 

2) Discussion and Options

Inlet Estate Ltd have made three suggestions as mentioned below and each are listed in the Road Naming application attached (A2261272)

1.   Te Wairere Crescent

2.   Te Wairere Boulevard

3.   Te Wairere Drive

·                 

·                The Roading team has no objections to the suggested names although the preference is Te Wairere Crescent.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

There are no financial implications to Council.  The costs for road signage and installation will be met by the developer.

Attachments

1.       Application Form - A2556415

2.       Road 1 map - A2556416

3.       Iwi Approval - A2556419

4.       Schedule - A2558027  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private road and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Hapu representatives of Ngati Rehia were consulted and were asked to provide their input.  They are happy with the names requested.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

There are currently no property owners as this is a new subdivision

State the financial implications and where budgetary provisions have been made to support this decision.

Costs associated with the erection of road name signs will be met by the developer.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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6.2         Road Naming - Te Wairere Crescent, Kerikeri

File Number:           A2571462

Author:                    Selina Topia, Roading Support Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

Executive Summary

Council has received a Road Naming application to name a private road addressed at Te Wairere Crescent, Kerikeri.  Community Boards have delegated authority to name private roads.

Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Hirere Way that is currently addressed at Te Wairere Crescent, Kerikeri as per map (A2556386).

 

 

1) Background

Natalie Watson of Inlet Estate Ltd has advised that this is a private road created by a sub-division addressed at Te Wairere Crescent, Kerikeri.

Community Boards have delegated authority to name private roads.

The name Hirere is a noun for Waterfall

The background for these names is given also as per the Road Naming application attached (A2556383). 

2) Discussion and Options

Their suggestions are as follows:

1.   Hirere Way

2.   Hirere Lane

 

The Roading team has no objections.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

There are no financial implications to Council.  The costs for road signage and installation will be met by the developer.

Attachments

1.       Application - A2556383

2.       Road 2 Map - A2556386

3.       Schedule - A2571301

4.       Iwi approval - A2571454  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private road and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Hapu representatives of Ngati Rehia were consulted and were asked to provide their input.  They are happy with the names requested.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

There are currently no property owners as this is a new subdivision

State the financial implications and where budgetary provisions have been made to support this decision.

Costs associated with the erection of road name signs will be met by the developer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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12 August 2019

 

6.3         Easement over local purpose (utility reserve) lot 33 DP166614 - Landing Road, Kerikeri (RC 2190583)

File Number:           A2560772

Author:                    Kaye Lethbridge, Property Legalisation Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

This report seeks a recommendation from the Bay of Islands-Whangaroa Community Board in regard to a request for an easement over local purpose (utility) reserve off Landing Road, Kerikeri.

Executive Summary

·        The current access to Lot 29 DP 166614 is off Edkins Road.

·        The eastern boundary of Lot 29 DP 166614 adjoins a narrow local purpose (utility) reserve (segregation strip) which prevents  access from Landing Road.

·        Landing Road was a primary traffic route however the Heritage Bypass has since been constructed diverting the majority of the traffic.

·        The Stone Store Bridge has been removed and Landing Road is no longer a through road.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board recommends to the Far North District Council:

a)      In its role as administering body of the local purpose (utility) reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants an easement over the local purpose (utility) reserve held in RT NA101A/441 being Lot 33 DP 166614, shown in Donaldson’s plan 7202a, in favour of Lot 29 DP 166614; and

b)      In its role as the Minister of Conservation’s delegate, consents to the granting of the    aforementioned easement.

 

 

1) Background

The applicant Mr M Wycherley recently purchased Lot 29 DP 166614 with the intention of subdividing the property into two (2) lots.  The property runs between Edkins and Landing Roads, Kerikeri.  The legal access is off Edkins Road because the eastern boundary adjoins a local purpose (utility) reserve which acts as a segregation strip to prevent access from Landing Road.

 

The applicant’s agent advises that although access is possible off Edkins Road this would serve only one (1) lot and it would be impractical to extend this formation to the rear of the site to serve the other proposed lot.  It would be more practical to access the second (2nd) lot from Landing Road to avoid compromising potential building sites and reduce the impact on land needed for onsite effluent disposal and storm water management. 

 

The proposed easement would include rights of way, rights to convey electricity, telecommunications, water supply, and computer media, in favour of Lot 29 DP 166614.

2) Discussion and Options

Historically Landing Road was a primary traffic route and due to its increasingly busy nature the segregation strip was created to restrict the number of vehicle access points.  The Heritage Bypass has since been constructed diverting the majority of the traffic, and with the Stone Store Bridge having been removed, Landing Road is no longer a through road.  A local purpose (utility) reserve in this location on Landing Road is no longer necessary as a means of preventing or controlling access onto Landing Road. 

 

The proposed entrance and easement are positioned near to an existing entrance approved by Council in 2012.  The total area of the reserve is 37 square metres more or less, and it is only 0.2 metres wide. 

 

Council’s Transport Planner agrees with the proposal. Council’s Resource Consents Engineer has assessed the subdivision application and his comments are that the new vehicle crossings to the proposed lots are to be constructed to FNDC/S/2 standards. Crossings are to be located at least 30m from road intersections and vehicle crossing permits are to be obtained prior to works commencing.

Reserves Act 1977

Council has the power by way of a ministerial delegation (under certain criteria) to approve the granting of an easement over a reserve and to set conditions.  Council has delegated to the Community Board the authority to make recommendations in regard to the use of reserves which are not contemplated by an existing reserve management plan, providing these are consistent with Council policy and the Reserves Act 1977. 

 

Public notification is a requirement under the Reserves Act 1977 however this can be waived if certain criteria are met i.e. if the reserve is vested in the territorial authority, if the reserve is not likely to be materially altered and the rights of the public in respect of the reserve will not be permanently affected.  In this case the reserve is vested in the Council, and it is considered that the reserve is not likely to be materially altered and the rights of the public will not be permanently affected, therefore public notification is not required.

 

In addition to recommending that the easement be granted, the Board could go a step further and recommend that staff commence the process to revoke the reserve status from the reserve land.  The land would remain in Council ownership but it would no longer be subject to the Reserves Act 1977 and would no longer function as a segregation strip.  The revocation process requires public notification allowing one month for submissions, the hearing of any submissions, iwi consultation, ministerial consent and Gazettal.  This could be undertaken separately to this application as it can be time-consuming and costly.  However, revocation of the reserve status has not been sought by the applicant. Revocation would involve unnecessary expense for the applicant, and unnecessary use of Council resources in terms of staff time etc, and therefore has not been recommended.  The applicant will be content to acquire the proposed easement

Option 1:  This is the recommended option: That the Bay of Islands-Whangaroa Community Board recommends that the Far North District Council grants an easement off Landing Road over the local purpose (utility) reserve RT 101A/441 Lot 33 DP 166614 in favour of Lot 29 DP 166614.

 

Option 2:  The Board could recommend that the Council grants an easement off Landing Road over the local purpose (utility) reserve RT 101A/441 Lot 33 DP 166614 in favour of Lot 29 DP 166614, and that staff commence the process to revoke the reserve status from Lot 33 DP 166614 in accordance with the Reserves Act 1977 requirements.  However, revocation has not been sought by the applicant and this option is not recommended.

 

Option 3:  The third option would be to decline the request.  However no good reason for declining the request has been identified

Reason for the recommendation

Landing Road is no longer a busy through road therefore the local purpose (utility) reserve is not required as a means of restricting vehicle access off Landing Road.  However, revocation of the reserve status of the segregation strip has not been sought as it would involve unnecessary expense for the applicant and unnecessary use of Council resources.  Granting the applicant’s request for an easement is considered appropriate.

3) Financial Implications and Budgetary Provision

The proposed easement over the local purpose (utility) reserve has no financial implications for the Council as the applicants will be responsible to meet all costs associated with creating the easement and forming the access.

Attachments

1.       Attachments BOI-Whangaroa CB Landing Road easement - A2560785  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low significance

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The easement proposal has been considered under the Reserves Act 1977 and Council’s Reserves Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

The easement proposal is of limited interest to the wider community; a Community Board recommendation in support of the proposal is sought

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There is no specific cultural significance attached to this easement proposal

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

A subdivision application has been submitted (RC2190583)

State the financial implications and where budgetary provisions have been made to support this decision.

No cost to Council, the applicant to cover all costs

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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6.4         Bay of Islands-Whangaroa Footpaths Programme 2019/20 and 2020/21

File Number:           A2566582

Author:                    Jaco Cronje, Project Manager - Footpaths and Cycleways

Authoriser:             David Clamp, General Manager Infrastructure and Asset Management (Acting)

 

Purpose of the Report

To seek approval for the 2019/20 and 2020/21 year footpath programme for the Bay of Islands-Whangaroa Ward.

Executive Summary

·        There is $153,000 and $156,360, respectively allocated for the 2019/20 and 2020/21 financial years, in the Long Term Plan for new footpaths in the Bay of Islands-Whangaroa Ward.

·        NZTA have elected to fund new footpath projects from the 2019/20 and 2020/21 financial years at the current Funding Assistance Rate of 66% (i.e. FNDC have to contribute a 34% local share).

·        NZTA will fund the highest ranked footpaths in order of priority, though other footpaths may be put forward on a business case basis.

·        FNDC have therefore prepared a 2019/20 and 2020/21 footpath programme that maximise NZTA funding subsidy. This programme partly aligns with that previously agreed by the Community Board.

 

 

Recommendation

That the Bay of Islands-Whangaroa Community Board agrees to the revised 2019/20 and 2020/21 footpath programme as follows:

1.   Opua : Kellet Street at Opua school, Construction 2019/20

2.   Mission Road, Construction 2019/20

3.   Long Beach Road footpath corner to car park, Construction 2019/20

4.   Length of Blacks Road, Construction 2019/20

5.   Te Tapui Road to Matauri Bay School link, Construction 2019/20

6.   Length of Pa Road, Construction 2020/21

7.   Florence Ave to Matauwhi Road, Construction 2020/21

8.   Bowen Street, Construction 2020/21

9.   Matauwhi Road to beach , Construction 2020/21

 

 

1) Background

NZTA Footpath Funding

Prior to 2018/19 financial year, new footpath construction did not attract funding subsidy from NZTA. However, this has changed and NZTA have advised that they will now fund the construction of new footpaths under the Low Cost – Low Risk programme. This allows for a streamlined funding approval for projects valued at less than $1M, which would include the footpaths routinely constructed by FNDC. It also means that new footpaths funding through this mechanism would attract NZTA funding subsidy at 66% of total project cost.

NZTA’s requirement is that the application for subsidy for new footpaths is not excessive compared to the remainder of the roading programme, and that prioritisation is aligned to the Government Policy Statement on Land Transport.  This has four strategic priorities:

·        Safety – a safe system, free of death and serious injury;

·        Access – a system that provides increased access to economic and social opportunities, enables transport choice and access, and is resilient;

·        Environment – a system that reduces greenhouse gas emissions, as well as adverse effects on the local environment and public health;

·        Value for money – a system that delivers the right infrastructure and services to the right level at the best cost.

 

Potential new footpaths in the Bay of Islands-Whangaroa Ward have been identified through a blend of resident, FNDC Staff and community board requests. The schedule of new footpaths produced has been prioritised against the above criteria.

This methodology has been accepted by NZTA who have also agreed that they will provide funding subsidy for the highest ranking projects on a Ward rather than a District basis.

The highest ranking projects in each Ward will therefore attract subsidy from NZTA.

Community Board Project List

The Community Board have previously notified staff of their highest priority new footpath projects over a 3 year period:

-    Landing Road bridge to Scudders Beach Road – Constructed 2018/19

-    Matauri: Te Tapui Road to Matauri Bay School link – Construction 2019/20

-    Opua: Kellet Street at Opua school – Construction 2019/20

-    Russell: Long Beach corner to car park – Construction 2019/20

-    Moerewa: Snowdon Ave (Arterial route to SH1, high traffic, supplementary)

-    Kerikeri: Landing Road near Stone Store carpark – Constructed 2018/19

-    Haruru: Watea to Haruru Falls Road (SH11 Nautical Drive to Haruru Falls Rd)

-    Totara: School Road

-    Kaeo: Omaunu Road

-    Kawakawa: Bowen Street – Construction 2020/21

Two of these projects were included, and constructed, within the 2018/19 footpaths programme assessed using the NZTA prioritisation methodology described above. Four of these projects are included in the recommended 2019/20 and 2020/21 footpath programme.

Relationship to the Walking and Cycling Strategy

The Walking and Cycling Strategy is currently under development and is not available to inform this paper. However, the approach detailed in this report may be superseded by the outcomes of the Walking and Cycling Strategy.

2) Discussion and Options

The proposed 2019/20 and 2020/21 footpath programme partly aligns with the previously stated wishes of the Community Board.

The Community Board has two options:

Option One:

To complete the currently programmed works for 2019/20 and 2020/21 and receive limited subsidy;

-    Matauri: Te Tapui Rd to Matauri Bay School link

-    Opua: Kellet Street at Opua school

-    Russell: Long Beach corner to car park

-    Moerewa: Snowdon Ave (Arterial route to SH1, high traffic, supplementary)

-    Haruru: Watea to Haruru Falls Road (SH11 Nautical Drive to Haruru Falls Road)

Option Two:

To complete the recommended 2019/20 and 2020/21 footpath programme as noted in the Recommendation, and receive maximum subsidy.

Recommendations

It is recommended that the Community Board approve the 2019/20 and 2020/21 footpath programme as follows:

-    Opua : Kellet Street at Opua school, Construction 2019/20

-    Mission Road, Construction 2019/20

-    Long Beach Road footpath corner to car park, Construction 2019/20

-    Length of Blacks Road, Construction 2019/20

-    Te Tapui Road to Matauri Bay School link, Construction 2019/20

-    Length of Pa Road, Construction 2020/21

-    Florence Ave to Matauwhi Road, Construction 2020/21

-    Bowen Street, Construction 2020/21

-    Matauwhi Road to beach , Construction 2020/21

Reason for the recommendation

The adoption of this recommendation will maximise the size of the 2019/20 and 2020/21 new footpath programme as each individual footpath project will attract 66% funding subsidy from NZTA.

3) Financial Implications and Budgetary Provision

There is $153,000 and $156,360, respectively allocated for the 2019/20 and 2020/21 financial years, in the Long Term Plan for new footpaths in the Bay of Islands-Whangaroa Ward.

NZTA have provisionally approved a $450,000 funded new footpath programme across the District, $150,000 of which has been allocated to Bay of Islands-Whangaroa Community Board.

Attachments

1.       Bay of Islands-Whangaroa Community Board- New Footpaths Programme 2019-20 and 2020-21 - A2574088

2.       Bay of Islands-Whangaroa Community Board - Footpaths Matrix - A2574087  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This report has a low degree of significance as the outcome will comply with current policy regardless of whether or not subsidy is obtained.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The following Policy is relevant:

- Footpaths Policy #5004

The recommendations align with this policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

As a project involving FNDC headquarters, this project has district wide significance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There is no impact on Māori aside from the benefits of adopting the recommendation to maximise benefits.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Customers: Interest in how money is spent, and how much subsidy is gained.  Interest in local work to them;

FNDC         Staff: Direction on what to build this year.

State the financial implications and where budgetary provisions have been made to support this decision.

This has been covered under:  3) Financial implications and budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

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7            Corporate Services Group

7.1         Chairperson and Members Report

File Number:           A2588610

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

The reason for the recommendation is to note the report from the Chairperson.  The report provides feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board note the report from Chairperson Greening.

 

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community. 

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. 

The reports from the Chairperson and Members provide information to community on these requirements.  They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The report from the Chairperson is attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. 

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       Chairperson Greening Members Report - A2588492  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Yes

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

7.2         Statement of Community Board Fund Account as at 30 June 2019

File Number:           A2573714

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Angie Thomas, Chief Financial Officer (Acting)

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 June 2019”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2018

$194,572.00

·    Plus CB Retained Earnings returned – Relates to 2010 CB Capital Commitment Gen Rate Funded Balance Remaining

$22,507.80

·    Less funds granted and uplifted to 30 June 2019

$163,555.18

·    Less funds not uplifted from 05 November 2018 for Kaeo Christmas Parade, Lions Club of Kerikeri and Kawakawa Santa Parade

$9,728.62

·    Less funds not uplifted from 15 April 2019 for Fat Kina Production and Volunteering Northland

$7,500.00

·    Less funds not uplifted from 20 May 2019 for Russell Birdman Trust, Northern Flash Fiction Day, Northland Area of Floral Art Society New Zealand, Russell Baptist Church and the Kerikeri Basketball Court Project

$38,796.00

 

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The overcommitted balance in the Community Fund account as at 30 June 2019 is $2,500.00.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Bay of Islands-Whangaroa Community Fund account to the Bay of Islands-Whangaroa Community Board.  The statement of the Community Fund account as at 30 June 2019 is attached.

Attachments

1.       2019-08-12 BWCB Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 30 June 19 - A2572718  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

7.3         Road Naming Report

File Number:           A2568864

Author:                    Marie Boyd, Addressing Improvement Officer

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to name the following private roads.

Executive Summary

·        Council is required to ensure accurate road naming and property addressing in accordance with the Australian/New Zealand Addressing Standard – AS/NZ 4819.2011.

·        Community Boards have the delegated authority to name previously unnamed roads.

·        This report is presented to the Bay of Islands-Whangaroa Community Board for consideration.

 

 

Recommendation

That the Bay of Islands-Whangaroa Community Board:

a)      names the private road currently addressed as 192A-E Lodore Road as Weka Lane.

b)      names the private road currently addressed as 236A-E Redcliffs Road as Waitete Heights Lane.

 

 

1) Background

Far North District Council is required to ensure accurate road naming and property addressing is carried out in accordance with the Australian/New Zealand Addressing Standard – AS/NZ 4819.2011.

Both properties listed in this report have now met the property numbering threshold, and ongoing development of both areas will require the road to be named to meet Council’s policy and the standard.

2) Discussion and Options

Property owners and, where appropriate, iwi / hapu have been consulted and have provided input into the new road names. One of the road names (Weka) is a duplicate name, however Land Information New Zealand have approved the duplication due to the geographic distance between the roads within the district.

Reason for the recommendation

The name has local significance as outlined in the attached spreadsheet and meets the criteria set down in the Council’s Road Naming and Property Numbering Policy #2125 and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

This work will be met from within existing budgets.

 

Attachments

1.       BOIWCB 2019-08-12 Road Naming Schedule - A2563537

2.       BOIWCB 2019-08-12 Maps - A2571609

3.       Additional Information for Waitete Heights Lane - A2571533  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Australian/New Zealand Addressing Standard – AS/NZ 4819.2011.

Council Policy # 2125 - Road Naming and Property Numbering Policy.

 

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Community Boards are delegated the authority to name previously unnamed private roads.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Where names in Te Reo have been proposed, local iwi have been consulted.

No issues have been raised.

 

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Consultation has been undertaken with persons likely to be affected by, or to have an interest, in this matter.

State the financial implications and where budgetary provisions have been made to support this decision.

Financial Implications have been assessed and budgetary provision has been made.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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7.4         Funding Project Reports

File Number:           A2537075

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

 

Recommendation

That the Bay of Islands-Whangaroa Community Board note the project report’s received from:

 

a)      Bay of Islands Country Rock Festival

b)      Bay of Islands Walking Weekend Charitable Trust

c)      Baysport Incorporated

d)      Kaeo Festival Group

e)      Kerikeri Lions Club Incorporated

f)       National Flash Fiction

g)      Russell Tennis Club

 

 

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements. 

Attachments

1.       Project Report - Bay of Islands Country Rock Festival - A2537068

2.       Project Report - Bay of Islands Walking Weekend - A2561610

3.       Project Report - Baysport Inc - A2552342

4.       Project Report - Kaeo Festival Group - A2551110

5.       Project Report - Kerikeri Lions Club - A2551018

6.       Project Report - National Flash Fiction - A2545352

7.       Project Report - Russell Tennis Club - A2565362  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

7.5         Application for Funding - Bay of Islands Walking Weekend Charitable Trust

File Number:           A2586112

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Bay of Islands Walking Weekend Charitable Trust, for venue hire of the Russell Bowling Club, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,725 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Walking Weekend Charitable Trust for venue hire of the Russell Bowling Club, to support the following Community Outcomes:

i.          Proud, vibrant communities.

ii.         Communities that are healthy, safe, connected and sustainable.

 

 

1) Background

Bay of Islands Walking Weekend Charitable Trust (BOIWW) promotes health and wellbeing and cultural, historical and flora and fauna areas of significance in the region.

The Bay of Islands Walking Weekend is taking place from 19 – 20 October and prices vary from $180 for an overnight stay to $40 for general admission. Over 60 volunteers will guide the walks over the weekend. An Education Centre is set up over the weekend to promote the walks and various other activities/initiatives.

BOIWW has received the following funding from the Bay of Islands-Whangaroa Community Board:

Date

Funding for

Amount allocated

Project form completed

2014

Bay of Islands Walking Weekend 2014

$5,000.00

Yes

2015

Bay of Islands Walking Weekend 2015

$3,700.00

Yes

2017

Bay of Islands Walking Weekend 2017

$2,739.00

Yes

2018

Bay of Islands Walking Weekend 2018

$3,400.00

Yes

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $1,725 (4.9% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Funding Application - Bay of Islands Walking Weekend Charitable Trust - A2586119

2.       Schedule of Supporting Documentation - Bay of Islands Walking Weekend Charitable Trust - A2586167  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

Schedule of Supporting Documentation

Bay of Islands Walking Weekend Charitable Trust

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Quote – Russell Bowling Club

2

Bay of Islands Walking Weekend Programme 2019

3

Safety Management Plan

4

Business Plan 2019

5

Deposit Slip

6

Statement of Receipts and Payments

7

Notes to the Performance Report

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

7.6         Application for Funding - Kerikeri Baptist Church (Busy Bee Knitting Group)

File Number:           A2540109

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Kerikeri Baptist Church, on behalf of Busy Bee Knitting Group, for the purchase of wool and other materials, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri Baptist Church on behalf of Busy Bee Knitting Group for the purchase of wool and other materials, to support the following Community Outcome:

i.          Proud, vibrant communities.

 

 

1) Background

Busy Bees Knitting group has 39 ladies who meet twice a month and knit baby-sacks, cardigans, booties, beanies and blankets and donate them to Bald Angels Charitable Trust for distribution. Since receiving funding from the Bay of Islands-Whangaroa Community Board in 2018, funding has allowed for another group of ladies from Orchard Estate to meet on a Tuesday and also supply knitted garments to Bald Angels Charitable Trust.

Busy Bee Knitting Group has made the following application to the Bay of Islands-Whangaroa Community Board:

Year

Amount allocated

Project

Project report received

2018

$2,000.00

Busy Bee Project 2018

Yes

 

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $2,000 (4.8% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Funding Application - Kerikeri Baptist Church (Busy Bee Knitting Group - A2540046

2.       Schedule of Supporting Documentation - Kerikeri Baptist Church (Busy Bee Knitting Group) - A2540053  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Schedule of Supporting Documentation

KERIKERI BAPTIST CHURCH (BUSY BEE KNITTING GROUP)

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Cover Letter

2

Explanation of Financial Position

3

Quote – DDGold

4

Quote – All You Needle

5

Letter of Support – Bald Angels Charitable Trust

6

Bank Statement ending May 2019

7

Performance Report – March 2018

 

 

 


7.7         Application for Funding - Kerikeri Open Art Studios Trail (KOAST)

File Number:           A2577564

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Kerikeri Open Art Studios Trail (KOAST), for venue hire and signage, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri Open Art Studios Trail for venue hire and signage, to support the following Community Outcome:

i.          Proud, vibrant communities.

 

 

1) Background

KOAST purpose is

a)   To open artist’ studios to the public

b)   To create a mutually supportive environment in which local artists can showcase their original work

c)   To promote Kerikeri as a centre of artistic endeavour and tourist destination.

 

KOAST is an art trail held annual over Labour weekend for three days. KOAST has grown from 32 artists and 1000 visitors to 65 artists and 3000 visitors. KOAST covers a wide range of art forms from potters, jewellers, painters, sculptors, wood carvers, photographers and more.

Trail guides are sold for $5.00 which also acts as the entry fee into all exhibits.

KOAST has not applied to the Bay of Islands-Whangaroa Community Board previously for funding.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $2,000 (17% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Funding Application - Kerikeri Open Art Studios Trail (KOAST) - A2577454

2.       Schedule of Supporting Documentation - Kerikeri Open Art Studio Trail (KOAST) - A2577540  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

Schedule of Supporting Documentation

Kerikeri Open Art Studio Trail (KOAST)

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Quote – Kingston House Community Trust

2

Quote - Signworx

3

KOAST Timeline

4

ASB Bank Statement

5

Budget

 

 

 


7.8         Application for Funding - Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust

File Number:           A2565665

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust, on behalf of Ecocentre Kaitaia/Far North Environment Centre, for the contractor fees for the Timebank Coordinator for a period of six months, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,880 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust, on behalf of Ecocentre Kaitaia/Far North Environment Centre for the contractor fess for the Timebank Coordinator for a period of six months , to support the following Community Outcomes:

i.          Communities that are healthy, safe, connected and sustainable

ii.         Proud, vibrant communities.

 

 

1) Background

The Ecocentre is run by Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust (Far North Environment Centre). The Ecocentre is a growing network of locals trying to reduce their footprint on the earth and offers a range of products to work towards a zero wast lifestyle.

Timebanking is a way to exchange services for timecredits rather than money and everyone’s time is valued equally – one hour of work equals one timecredit.

Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust has not applied to the Community Board for funding previously.

Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $2,880 (50% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Funding Application - Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust - A2565470

2.       Schedule of Supporting Documentation - Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust - A2566161  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

Schedule of Supporting Documentation

Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Project costs

2

Timebank Coordinator Job Description

3

Programme Outline

4

ASB Bank Statement – April 2019

5

Health and Safety Guide

6

Health and safety Induction Programme

 

 

 


7.9         Application for Funding - Te Runanga o Ngāti Rehia

File Number:           A2589007

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Te Runanga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project, for costs related to the opening ceremony, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $16,600 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Runanga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project for entertainment, equipment hire, traffic management and security, St Johns, Waste Management and hireage of photographer/videographer, to support the following Community Outcomes:

i.          Proud, vibrant communities.

ii.         Communities that are healthy, safe, connected and sustainable.

 

 

1) Background

The Tūhono Kerikeri dawn blessing and opening ceremony will mark the beginning of a six month programme of bicentennial celebrations and community events. The dawn blessing will take place on 27 October 2019 at Kororipo Heritage park. The events acknowledges Aotearoa’s shared heritage from pre-European times to early encounters where two cultures met; and two hundred years of settlement to present day. 

Te Runanga o Ngāti Rehia was allocated $12,654 for this project at the Bay of Islands-Whangaroa Community Board meeting on 20 May 2019.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $20,000 (60% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Under the Community Grants Policy, applicants can only apply for up to 50% of the project costs. 50% of the project costs would be 16,624. The recommendation takes into account that the Community Grant Policy and the allocation of up to 50% - but recommends that the $3,400 in catering the applicant has applied for is not funded.

Option 3    Decline funding

Option 2 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Funding Application - Te Runanga o Ngati Rehia - A2563872

2.       Schedule of Supporting Documentation - Te Runanga O Ngati Rehia - A2563920  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

Schedule of Supporting Documentation

Te Runanga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Cover Letter

2

Breakdown of Funding Requested

3

Quote: Flash Gordon Photography

4

Quote: Kaikohe Hire

5

Quote: Kia Tupato Limited

6

Quote: St John

7

Quote: Honey House Cafe

8

Quote: Waste Management

9

Event Summary and Health and Safety Plan

10

Event Run Sheet (Pending Confirmation)

11

Risk Management Plan and Hazzard ID Register

12

Performance Report – Year Ended 31 March 2017

 

 

 


7.10       Application for Funding - Te Tiriti O Waitangi Kōmiti

File Number:           A2567147

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Te Tiriti O Waitangi Kōmiti, for the lease of Shop R2, 82 Marsden Road, Paihia, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board:

a)      decline the application received from Te Tiriti O Waitangi Kōmiti.

b)      request that Te Tiriti O Waitangi Kōmiti resubmit an application once Te Tiriti O Waitangi Kōmiti have received seed funding from other funders/agencies.

 

 

1) Background

Te Tiriti O Waitangi Kōmiti acts as an advocate for hapu rangatiratanga and is available to answer queries from the public. Te Tiriti O Waitangi Kōmiti also promotes awareness on the principles of the Declaration of Independence and Treaty of Waitangi.  

Te Tiriti O Waitangi Kōmiti has not applied to the Bay of Islands-Whangaroa Community Board previously for funding.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $23,400 (32.7% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 3 is recommended by staff as it complies with the Community Grant Policy. Under the Community Grant Policy it states that applicants must demonstrate that they are able to deliver to the level as agreed and are likely to succeed – Te Tiriti O Waitangi Kōmiti currently has a zero bank account. Until Te Tiriti O Waitangi Kōmiti receives funding from other agencies/funders there is limited information to show that the project is likely to succeed or that they will be able to deliver to the level as agreed.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Funding Application - Te Tiriti O Waitangi Komiti Maori - A2567031

2.       Schedule of Supporting Documentation - Te Tiriti O Waitangi Komiti - A2583503  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

Schedule of Supporting Documentation

Te Tiriti O Waitangi Komiti Maori

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Sample of rate Invoice for 84 Marsden Road, Paihia

2

Sample of Lease for 84 Marsden Road, Paihia

3

Sample of Power bill for 84 Marsden Road, Paihia

4

Quote – Stuff Limited

5

Charter for Te Tiriti O Waitangi Maori Committee

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

8            Information Reports

8.1         Community and Customer Services Information Report 1 January - 30 June 2019

File Number:           A2566640

Author:                    Jacine Warmington, Manager - Community and Customer Services

Authoriser:             Dean Myburgh, General Manager - District Services

 

Purpose of the Report

To provide information to the Bay of Islands-Whangaroa Community Board for the community and customer service activities.

Executive Summary

This information-only report is provided as an update to Community Boards for the period 1 January – 30 June 2019.

Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Information Report 1 January - 30 June 2019.

 

 

Background

Statistical information in relation to the Community and Customer Services Department (District Services Group) is provided to the Bay of Islands-Whangaroa Community Board to provide an overview of activity and performance for the months of January to June 2019 for the Bay of Islands-Whangaroa area.

 

DISCUSSION

Contact Centre

The new Manager - Customer Care (tasked with overseeing the Contact Centre and Service Centre operations) started with Council in March.

Customer interactions district wide for Year End June 2019 totalled 240,622.  For the 6 months January to June 2019, they totalled 118,327. These interactions included Phone: 48,443; AskUs emails: 5,643; Requests for Service: 28,289; and Walk-ins at Kaikohe and Rawene: 9,122.  From 1 July statistics will include Walk-ins at all Service Centres.

The rate of abandoned calls (15%) has decreased since last report (20%) but is still well above the 8% target. Staffing has made reaching target very difficult – illness and other leave have impacted on the Contact Centre. The average wait time for calls to be answered was 2m 30s (the target is 20 seconds).

District-wide, the top two issues that customers contacted Council about were Building: 8,827 (including booking Building inspections) and Rates: 9,120 (including payments, account balances and direct debits).

 

 

Service Centres

For the last six months of the financial year, the financial transactions at all three centres decreased.  More customers are entering into Rates Easy Pay arrangements and associated direct debits which is reflected in the decreased financial transactions.

The Kaeo office continues to process a high number of building inspection queries and the Kerikeri Service Centre continue to deal with the majority of property file viewings, appointments with Duty Building Officers and Resource Consent Planners; however, in order to deal with the high volume of consent applications, the time that Duty Building- and Planning Officers are available to for these appointments has been scaled back, allowing officers more time to process applications.

Libraries

The new Manager – Libraries and Museum (tasked with overseeing the six District Libraries and Musuem@TeAhu) started with Council in March.

Kerikeri – Procter Library

Procter Library maintains a high level of community usage, with little change in recorded statistics over the last three months. Customers continue to express satisfaction with the service received and have commented positively on the changes being made to the service delivery as the library team endeavours to build upon the strategic goals identified in the Future Libraries strategy.

A number of partnership opportunities are being currently explored or integrated, including: Spark JUMP (prepay internet provision), ESOL partnership for new migrants, technology help classes, Te Ataarangi Te Reo Maori classes, and various employment assistance programs run in concert with agencies like Workbridge. There are also many services for children and youth being currently integrated or planned, with the pilot session of Robot Tuesdays (a robotics and coding after-school program for young people)  occurring during the school holidays.

Kawakawa

Kawakawa Library customers are enjoying the upgraded APNK systems and staff are using this as an upskilling tool to teach basic digital literacy skills on an as-required basis. Staff onsite are preparing for the move into Te Hononga early next year, with current efforts being focussed on community engagement and ensuring the new library functions as a true community hub reflective of local needs, alongside many practical tasks required to ensure the library’s smooth transition into the new site.

This has been a multi-pronged approach, with some consultation being over the front counter and more formal feedback being sought with the establishment of a community working group to ensure responsiveness to our communities.

Partnerships currently being explored in this site include the establishment of Spark JUMP and Stepping Up classes.

Paihia

Paihia Library continues to be well patronised by locals and tourists alike.  The Wi-Fi was popular with the passengers on the 68 cruise ships visiting the Bay over the summer season, with usage increasing substantially from previous years. The cruise boats also brought a surge in foot traffic numbers and general enquiries.

The Shed was officially opened by The Mayor, John Carter followed by the cutting of the cake and a morning tea under the fig trees in the garden. The Shed project was driven by Friends of Williams House and is a redevelopment of the outdoor shed at Williams House. It is open daily, and free for visitors to explore.

Library staff met with members of the Friends of the Library to begin a conversation about how both groups can work together to increased use of Williams House, particularly the upstairs area.

The library continues to work with the local Community Food Bank and have a drop off basket for anyone to give items of non-perishable goods.  Food Bank have also taken over the role of maintaining the vegetable garden behind Williams House.

Paihia Library has recently launched a Facebook page to promote the services and collections.

Two organisations are utilising the upstairs Board Room, Step by Step and Workbridge to assist unemployed and people with disabilities back into the workforce. An FNDC hot-desk has also been set up by IT for Council staff to use upstairs.

Kaeo

Kaeo Library has greatly benefitted from the building growth in the area. The result for the library has been an increase in the number of new library customers. While there is a larger overall customer base using the library the loss of some older high use borrowers has affected checkout statistics. However, there has been an increase in the number of people through the door, and those using other library services including a sharp increase in Wi-Fi usage, printing and public internet use.

Work is being done to increase the relationship with local schools, and a number of classes have completed library familiarisation sessions in the first half of the year.

The local Plunket service is now using the library community room which is providing a convenient connection space for the organisation and young families.

A local accordion group are using the library for practising on Monday mornings.

eResources

The increase in eResources shown in the following graph is largely due to the newly introduced eAudiobooks in July 2018 and the creation of the Te Tai Tokerau consortium with Whangarei and Kaipara Libraries which results in an increased pool to borrow from.

Specific eResources related staff training means staff are able to assist customers better to download resources. This is most noticeable in the uptake of downloading eMagazines.

Museum@Te Ahu Report January – June 2019

Exhibitions

Short Term Exhibitions utilising Museum Collections

·      Getting Hitched – exhibition of wedding dresses through the ages March – June 2019

·      All dolled up – exhibition of dolls from the Lois Marsters collection, Jan – May 2019

·      Doll installation at Te Ahu Library (on loan) Feb – ongoing

·      Kaitaia then and now photographic display – art space Te Ahu May 2019

Collaborative Community Exhibitions

·      Matariki Event June – August 2018. Tuia te kaakaa, whatu te kakahu exhibition Stories woven into cloaks – iwi collaboration with Te Rarawa

·      Matariki Event June – August 2018. Nga Tohu o Te Hou, signs of the New Year. An art exhibition of 4 emerging Maori artists in Te Hiku.

·      Armistice Exhibition – November 2018 – March 2019 Nga Rau Aroha: From the Far North to the Western Front and home again. Armistice Day (4 month exhibition) – Collaboration with Kaitaia College History students.

·      Ngati Kuri Matariki exhibition 2019 – deferred until 2020 alternative is Baby Baroque interactive concert for 1-5year olds

Facebook page – Museum at Te Ahu

Museum Facebook has increased in popularity from 86 people liking the page 18 months ago to 1,239 people with 1,239 following the updates. In the last 12 months the museum has posted 35 stories highlighting our photographic collections, plus 25 stories of upcoming events, visitors and current affairs. The most popular story was the Kaitaia Floods of 1958 reaching over 36,000 people, 123 shares, 152 likes and 44 comments.


 

Visits

Schools

Groups

 

 

Door Count

Volunteer Hours

Volunteer hours rose to 283.4 hours. This is due to the fact that there are more people volunteering and consistent opening hours.

Hosting Archive Visitors / Archival Research Requests

There were 156 researchers who accessed the museum’s collections and research facilities in 2018/2019. Subjects covered researching family, local human history (society/community) and natural history. This is an 80% increase from 2017 where 81 research inquiries were recorded.

Educational Programmes

Internal – 1 Museum treasure hunt

External - nil

Events/media and promotion

·      The museum launched the Matariki exhibition and events with an early morning karakia and kai.

·      Blessing of the museum exhibition space and offices

·      3 articles on the museum published in the Northland Age

·      Relaunch of the Museum @ Te Ahu face book page

·      Rebranding of the museum

Care of the collection

·      The draft Museum at Te Ahu Collection Policy July 2018 was adopted by the Museum Trust and Far North District Council in August 2018.

·      Expert Knowledge Exchange– Specialist Conservator, Vicki-Anne Heikell and Sally August as a follow up for the photographic collections expert exchange with Mark Strange. A conservation plan to follow to coincide with the Museum Offsite Storage project. There is no extra funding attached to this.

 

Grants / Donations

·      A funding application to Foundation North for $10k to purchase shelving was spent.

·      Funding for the Museum Offsite Storage (Pioneer House) Project was successful $149k

·      Peace and Disarmament Funding $4k for the Armistice Day exhibition

·      Matariki Exhibition and events $500 from Te Reo o Te Rarawa – Te Runanga o Te Rarawa.

·      Applied for Foundation North funding for the cataloguing and digitising of all museum collection items $169k.

Total: $332,500.00

 

Regional and National

·      There have been many wonderfully positive comments captured in the Visitor Book as well as the visitor survey which is capturing good information about “who” visits the museum.

·      Curator attended and spoke at the National Archives of New Zealand conference in Rotorua.

·      Internal museum visitor survey implemented at the front counter (September 2018) – again, many positive comments to date.

·      Expert Knowledge Exchange– Specialist Conservator, Vicki-Anne Heikell and Sally August as a follow up for the photographic collections expert exchange with Mark Strange. A conservation plan to follow to coincide with the Museum Offsite Storage project. There is no extra funding attached to this. Rose Evans conservator visit and training Pioneer House – August 2018 and February 2019.

Curator was asked to join the National New Zealand Repatriation Research Network in June 2019.

 


 

Bay of Islands i-SITE

Participated in i-SITE NZ’s freedom camping campaign which supports responsible camping.

Three Gateway students from Bay of Islands College did 6 weeks of training at the i-SITE.

Transaction numbers are up with more cruise ship passengers purchasing tours and Russell ferry tickets.

April was very busy with Easter, School Holidays and ANZAC all falling at around the same time.

As usual, the Summer period fixed-term staff ended their contracts on Easter Sunday.

Work with the Department of Conservation may see them having a presence in the i-SITE, in some form.

Paihia wharf construction started in May.

 

Cemeteries - Sexton Services

Council manages the Kaeo, Kawakawa, Kerikeri, Russell and Paihia public cemeteries under the Burial and Cremation Act 1964 and Far North District Council By-Law 1401-1442.

In total, there were eleven burials and ten ash interments in the Bay of Islands-Whangaroa ward during the last 6 months. 

 

The number of enquiries are similar to previous years with an average of 25 per month and there have been 19 plots pre-purchased and certificates of title issued over this 6 month time period.

New burial berms have been installed at the Kaeo Cemetery.  There has been a higher than normal number of burials and plot reservations in that cemetery. 

Funeral Directors and members of the public often comment on how well kept Council’s Cemeteries are.  This reflects back on Councils Town Maintenance contractors and the high standard they have set in the maintenance of the cemeteries under their care. 

Housing for the Elderly

Council owns and rents out 147 Housing for the Elderly units and bedsits overall.

In the Bay of Islands-Whangaroa area there are Villages at:

 

Location

One- bedroom

Bed-sit

Vacancies

Kerikeri

4

3

1

Kawakawa

6

-

1

 

During the period 1 January – 30 June 2019, one tenancy ended and one new tenancy began in Kerikeri. One tenancy ended in Kawakawa. There are currently 2 units undergoing refurbishment. 

Financial Implications and Budgetary Provision

No financial implications.

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.   A Local authority must, in the course of the decision-making process,

a)   Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)   Assess the options in terms of their advantages and disadvantages; and

c)   If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.   This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low – information only

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Safe, healthy, resilient places and people.

Sustainable, affordable, equitable infrastructure that contributes to the economic progress and social wellbeing of the district.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a community board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications specifically for Maori. Contribution via community board.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Via community board.

State the financial implications and where budgetary provisions have been made to support this decision.

No financial implications.

Chief Financial Officer review.

 

  


Bay of Islands-Whangaroa Community Board Meeting Agenda

12 August 2019

 

9            Meeting Close