AGENDA

 

 

Bay of Islands-Whangaroa Community Board Meeting

 

Monday, 1 July 2019

 

Time:

10.00 am

Location:

Whangaroa Memorial Hall

Leigh Street

Kaeo

 

 

Membership:

Chairperson Terry Greening - Chairperson

Cr Kelly Stratford

Member Lane Ayr

Member Bruce Mills

Member Martin Robinson

Member Rachel Smith

Member Belinda Ward

Member Manuwai Wells

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

The Local Government Act 2002 states the role of a Community Board is to:-

(a)      Represent, and act as an advocate for, the interests of its community;

(b)      Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(c)      Maintain an overview of services provided by the territorial authority within the community;

(d)      Prepare an annual submission to the territorial authority for expenditure within the community;

(e)      Communicate with community organisations and special interest groups within the community;

(f)       Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·        Amenity lighting

·        Cemeteries

·        Drainage (does not include reticulated stormwater systems)

·        Footpaths/cycle ways and walkways.

·        Public toilets

·        Reserves

·        Halls

·        Swimming pools

·        Town litter

·        Town beautification and maintenance

·        Street furniture including public information signage.

·        Street/public Art.

·        Trees on Council land

·        Off road public car parks.

·        Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.     Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.     Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.     Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.     Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.     To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.     To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7.     Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.     To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.     To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.  To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.  Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.  Recommend new bylaws or amendments to existing bylaws.

13.  Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.  Exercise the following powers in respect of the Council bylaws within their community:

a.     Control of Use of Public Spaces – Dispensations on signs

b.     Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.      Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.     Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.     Speed Limits – Recommend places and speed limits which should be imposed.

15.  To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.  Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.  To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.  To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.  In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.  Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.     Comment on adverse performance to the Chief Executive in respect of service delivery.

2.     Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.     Assist their communities to set priorities for Pride of Place programmes.

4.     Have special regard for the views of Maori.

5.     Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.     Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.     Seek and report to Council community feedback on current issues by:

a)       Holding a Community forum prior to Board meetings

b)       Varying the venues of Board meetings to enable access by members of the community

8.     Monitor and make recommendations to Council to improve effectiveness of policy.

9.     Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.     Provide appropriate management support for the Boards.

2.     Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.     Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.   the disposal and purchase of land

b.   proposals to acquire or dispose of reserves

c.   representation reviews

d.   development of new maritime facilities

e.   community development plans and structure plans

f.    removal and protection of trees

g.   local economic development initiatives

h.   changes to the Resource Management Plan

4.     Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.     Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.     Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.     Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.     Help Boards to implement local community projects.

9.     Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.  Provide information.

 


 

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Terry Greening

Greening Family Trust

Beneficiary

 

Highly unlikely to interface with FNDC

Bay of Islands Walking Weekend Trust

 

Potential of seeking funds

Step aside from any requests or decisions regarding requests

Russell 2000 Trust

 

 

Trust is about to wind up.

Russell Centennial Trust (Chairman)

Manages Russell Museum

Seeks funds from council

Step aside from any requests or decisions regarding requests

Residence in Russell

Nil

Nil

N/A

Terry Greening (Wife)

Greening Family Trust

Beneficiary

N/A

N/A

Residence in Russell

 

 

 

Lane Ayr

Retired

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Lane Ayr (Partner)

Riverview School

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Martin Robinson

Self-employed

 

 

 

Focus Paihia

Trustee

 

 

Paihia Haven of History Trust

Trustee

 

 

GE Tree Northland

 

 

 

Own a Farm

 

 

 

Martin Robinson (Partner)

Home Maker

 

 

 

Own Section, Lifestyle

 

 

 

Rachel Smith

Acura Accountants Director

 

 

 

Self employed contractor- marketing and events

 

 

 

Self employed

 

 

 

Kerikeri District Business Association

Board member

 

 

Rolands Wood Charitable Trust

Board member

 

 

Rachel Smith (Partner)

Acura accountants Limited, Director

 

 

Kerikeri Cruising Club

 Treasurer

 

 

Riverview School Board of Trustees

Treasury position.

 

 

Belinda Ward

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Saltwater Trust

Trustee

 

 

Belinda Ward (Partner)

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Saltwater Trust

Trustee

 

 

Bruce Mills

No form received

 

 

 

Manuwai Wells

No form received

 

 

 

Cr Kelly Stratford

Office manager at Kinghans.

 

 

 

Denture assistant at Kawakawa denture Services
self-employed as book keeper Kelly@ksbookkeeoing.net

None

None

 

KS Bookkeeping and Administration

Business owner, bookkeeping and development of environment management plans for clients.

None perceived

I’d step aside from decisions that arise, that may have conflicts.

Kinghans Accounting

Office Administration

None perceived

Step aside from decisions that arise, that may have conflicts.

Waikare Marae Trustees

Trustee

May be perceived conflicts

Case by case basis

Kawakawa Business & Community Association

Committee member/newsletter editor and printer

None perceived

If there was a perceived conflict, I will step aside from decision making

Bay of Islands College

Parent elected trustee

None perceived

If there was a perceived conflict, I will step aside from decision making

Karetu School

Bay Cosmos Soccer

Parent elected trustee. Committee member and coach

None perceived

If there was a perceived conflict, I will step aside from decision making

Property in Waikare and Moerewa

 

 

If there was a perceived conflict, I will step aside from decision making

Coffee and food

Ratepayers sometimes 'shout' food and beverage

Bias or pre-determination

Case by case

Kelly Stratford (Husband)

Property in Moerewa

 

N/A

N/A

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Whangaroa Memorial Hall, Leigh Street, Kaeo on:

Monday 1 July 2019 at 10.00 am

Order Of Business

1         Apologies and conflicts of Interest 8

2         Public Forum.. 8

3         Deputations. 8

4         Speakers. 8

5         Confirmation of Previous Minutes. 9

5.1            Confirmation of Previous Minutes. 9

6         Infrastructure and Asset Management Group. 22

6.1            Naming of the reserve located in Wall's Bay, Opua. 22

6.2            Whangaroa Recreation Centre and Community Trust:  2017/18 Annual Report and Swimming Pool Information. 27

6.3            Item Left to Lie on the Table - Road Naming - Landing Road, Kerikeri 33

6.4            Item Left to Lie on the Table - Road Naming - Astrid Drive, Kerikeri 46

7         Corporate Services Group. 55

7.1            Statement of Community Fund Account as at 31 May 2019. 55

7.2            Funding Project Reports. 58

7.3            Item Left to Lie on the Table - Application for Funding - Russell Bowling Club. 62

7.4            Application for Funding - Bay of Islands Jazz and Blues Festival 72

7.5            Application for Funding - Carbon Neutral New Zealand Trust 82

7.6            Application for Funding - Kerikeri District Business Association. 92

7.7            Application for Funding - Mai Lyfe Incorporated. 102

7.8            Application for Funding - Pungaere Cemetery Trust 111

7.9            Application for Funding - Youthline Auckland Charitable Trust 126

8         Meeting Close. 137

 

 


 

1          Apologies and conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2          Public Forum

3          Deputations

No requests for deputations were received at the time of the Agenda going to print.

4          Speakers

10.30 am Representative from Bay of Islands Blues and Jazz Festival

10:35 am Representative from Carbon Neutral NZ Trust

10:40 am Representative from Kerikeri District and Business Association

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

5          Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A2517569

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

  

Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 20 May 2019 are a true and correct record.

 

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.      2019-05-20 Bay of Islands-Whangaroa Community Board Minutes - A2486833  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

None

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Not applicable

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications requiring input from the Chief Financial Officer

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

   MINUTES OF Far North District Council
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Russell Town Hall, 17 The Strand, Russell
ON Monday, 20 May 2019 AT 10.00 am

 

PRESENT:                   Chairperson Terry Greening, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells

IN ATTENDANCE:

STAFF PRESENT:       Tanya Proctor (Team Leader – Infrastructure Programmes); Mike Fox (Capital Works – Project Manager); Rachael Pull (Urban Design); Alice Hosted (Community Development and Project Advisor); Robert Willoughby (Community Development Advisor); Kim Hammond (Meetings Administrator)

 

The meeting was opened with a prayer

1          Public Forum

Rosemary Gardner and Steve Southworth, representing Oasis Community Centre spoke regarding the need  for parking spaces outside the Oasis Community Centre in Russell.

Sandra Wallis representing the Towai-Maromaku Community spoke regarding Item 7.2 Towai-Maromaku Community Plan and a funding application that they will be submitting for a ‘welcome’ sign.

Morgan Horsford representing the Maromaku Reserve Board spoke regarding Item 7.2 Towai-Maromaku Community Plan.

 

2          Deputations

Nil

3          Speakers

Maureen Hei Hei, representative from Fundamental Force Enterprises Limited spoke in regard to their funding application agenda item 8.7 refers

Lyn Read, representative from Northland Area of FANZ spoke in regard to their funding application agenda item 8.9 refers

Pania Sigley (via phone), representative from Russell Birdman Trust spoke in regard to their funding application item 8.10 refers

Sonya Marsh representative from Russell Bowling Club spoke in regards to their funding application agenda item 8.11 refers

June Pitman representing Te Runanga o Ngati Rehia on behalf of Tuhono Kerikeri Partnership Project spoke in regards to their funding application agenda item 8.12 refers

4          Apologies and conflicts of Interest

Resolution  2019/30

Moved:       Member Manuwai Wells

Seconded:  Member Rachel Smith

That apologies from Cr Kelly Stratford be received and accepted as she is attending the District Licensing Committee Hearing.

Carried

 

The meeting was adjourned from 11.12 am to 11.19 am.

5          Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2463581, pages 10 - 11 refers

Resolution  2019/31

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 15 April 2019 are a true and correct record.

Carried

 

6          Strategic Planning and Policy Group

7.2         Towai-Maromaku Community Plan

Agenda item 7.2 document number A2441891, pages 166 - 169 refers

Resolution  2019/32

Moved:       Chairperson Terry Greening

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community board receives the Towai-Maromaku Community Plan from the Working Party

Carried

7          Infrastructure and Asset Management Group

6.1         Cobham Road Bus Stop

Agenda item 6.1 document number A2446740, pages 20 - 24 refers

Resolution  2019/33

Moved:       Member Rachel Smith

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      note the double bus park layout concept, the road safety audit and the feedback received;

b)      recommend that Council adopt the current layout and amend the Traffic and Parking Bylaw;

c)      request that staff ask the Commercial Operators to provide a suitable bus shelter for patrons

Carried

Against:           Cr Belinda Ward

 

6.2         2019 Annual Assessment Report of the Kerikeri Redwood Trees

Agenda item 6.2 document number A2450621, pages 53 - 53 refers

Resolution  2019/34

Moved:       Chairperson Terry Greening

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the 2019 Arborist Assessment reports concerning the Kerikeri Redwood Trees.

Carried

 

6.3         Road Naming - Ploughmans Close, Kerikeri

Agenda item 6.3 document number A2453887, pages 62 - 64 refers

Amendment

Moved:       Member Martin Robinson

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board agree to the report Road Naming – Ploughmans Close, Kerikeri be left to lie on the table until Ngati Rehia provide support for Huakiwi Place or a more suitable name.

Resolution  2019/35

Moved:       Member Martin Robinson

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board agree to the report Road Naming – Ploughmans Close, Kerikeri be left to lie on the table until Ngati Rehia provide support for Huakiwi Place or a more suitable name.

Carried

 

6.4         Eastern Community Halls Financial and AGM reports

Agenda item 6.4 document number A2441671, pages 75 - 77 refers

Committee Resolution  2019/36

Moved:       Member Martin Robinson

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receive the minutes of the Annual General Meeting, Financial Statement and / or usage data from hall Committees from the following halls:

a)      Cherry Park House

b)      Maromaku Hall

c)      Paihia War Memorial Hall

d)      Simpson Park Hall

e)      Totara North Hall

f)       Waipapa Hall

g)      Whangaroa Memorial Hall

Carried

 

The meeting was adjourned from 12.25 pm to 1.01 pm.

8          Strategic Planning and Policy Group continued

7.1         Kerikeri Domain Reserve Management Plan

Agenda item 7.1 document number A2451923, pages 129 - 134 refers

Resolution  2019/37

Moved:       Member Rachel Smith

Seconded:  Member Martin Robinson

The Bay of Islands-Whangaroa Community Board

a)      recommends that Council pursuant to its powers under section 41 of the Reserves Act 1977, adopts the Draft Kerikeri Domain Reserve Management Plan 2019 subject to changes made at the 20 May 2019 community board meeting.

b)      Requests that Council urgently establish a reserve management committee for the Kerikeri Domain, to manage the domain and its use, and that the committee seek to be an incorporated society.

Carried

At 1.30 pm, Member Bruce Mills left the meeting. At 1.32 pm, Member Bruce Mills returned to the meeting.

Note: The Bay of Islands-Whangaroa Community Board would like to thank Rachael Pull (Urban Design) for the work completed on the Kerikeri Domain Management Plan.

9          Corporate Services Group

8.1         Chairperson and Members Report

Agenda item 8.1 document number A2471921, pages 207 - 208 refers

Resolution  2019/38

Moved:       Member Belinda Ward

Seconded:  Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Greening and Member Ward, Ayr, Smith and Mills.

Carried

At 2.18 pm, Member Manuwai Wells left the meeting. At 2.20 pm, Member Manuwai Wells returned to the meeting.

 

8.2         Statement of Community Fund Account as at 31 March 2019

Agenda item 8.2 document number A2460485, pages 221 - 222 refers

Resolution  2019/39

Moved:       Member Belinda Ward

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 March 2019”.

Carried

 

8.3         Volunteer Project Management Agreement: Living Waters - Bay of Islands (Reserves Act 1977)

Agenda item 8.3 document number A2419207, pages 224 - 226 refers

Resolution  2019/40

Moved:       Chairperson Terry Greening

Seconded:  Member Lane Ayr

That the Bay of Islands – Whangaroa Community Board:

a)      approves the Project Management Agreement with Living Waters – Bay of Islands, Bay of Islands Maritime Park Incorporated (“Living Waters”)

b)      authorises the General Manager – Infrastructure and Asset Management to sign the agreement on behalf of Council

Carried

 

8.4         Rural Travel Funding Project Reports

Agenda item 8.4 document number A2407151, pages 256 - 258 refers

Resolution  2019/41

Moved:       Member Bruce Mills

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board note the Rural Travel Project Reports from:

a)      Bay of Islands College

b)      Bay of Islands Swimming Club

c)      Kerikeri High School

d)      Northland Inline Skating Club

e)      Northwave Amateur Swim Club Incorporated

Carried

 

8.5         Rural Travel Fund Winter 2018/2019 Applications

Agenda item 8.5 document number A2399129, pages 268 - 271 refers

Resolution  2019/42

Moved:       Member Martin Robinson

Seconded:  Member Belinda Ward

That the Bay of Islands-Whangaroa Community Board allocates funding in accordance with the recommendations received from Sport Northland as follows:

a)      Bay of Islands College                                                                                   $1,000.00

b)      Kaikohe Amateur Football Club Inc                                                                 $658.51

c)      Kaikohe Rugby and Football Sports Club Inc                                              $1,000.00

d)      Kerikeri High School                                                                                      $1,000.00

e)      Moerewa Rugby Club                                                                                     $1,900.00

f)       Moerewa Tigers Rugby League Club                                                            $1,700.00

g)      Northland Inline Skating Club                                                                       $1,700.00

h)      Northwave Amateur Swim Club Inc                                                                  $400.00

i)       Otiria Rugby Union and Football Sports Club                                             $1,000.00

j)       Russell Soccer and Netball Club                                                                   $1,700.00

Carried

 

8.6         Funding Project Reports

Agenda item 8.6 document number A2439780, pages 294 - 295 refers

Resolution  2019/43

Moved:       Chairperson Terry Greening

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board note the project reports received from

a)      Hope Centre Northland Community Trust

b)      Resilient Russell Charitable Trust

c)      Tukau Community Trust

Carried

 

The meeting was adjourned from 2.40 pm to 3.29 pm.

8.7         Application for Funding - Fundamental Force Enterprises Limited

Agenda item 8.7 document number A2478076, pages 302 - 304 refers

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Belinda Ward

That the Bay of Islands-Whangaroa Community Board decline the application from Fundamental Force Enterprises Limited as the applicant is not an Incorporated Society and would prefer to fund the applicant once they have been set up as a not –for-profit organisation.

Resolution  2019/44

Moved:       Member Lane Ayr

Seconded:  Member Belinda Ward

That the Bay of Islands-Whangaroa Community Board decline the application from Fundamental Force Enterprises Limited as the applicant is not an Incorporated Society and would prefer to fund the applicant once they have been set up as a not –for-profit organisation.

Carried

Abstained:       Martin Robinson

 

8.8         Application for Funding - Northern Flash Fiction Day

Agenda item 8.8 document number A2467981, pages 314 - 316 refers

Resolution  2019/45

Moved:       Member Martin Robinson

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approve the sum of $694 (plus GST if applicable) to be paid from the Board’s Community Fund account to Northern Flash Fiction Day for rent, advertising and facilitator/professional fee to support the following Community Outcome:

         i. Liveable communities that are healthy, safe, connected and sustainable

Carried

 

8.9         Application for Funding - Northland Area of Floral Art Society New Zealand

Agenda item 8.9 document number A2468122, pages 324 - 326 refers

Resolution  2019/46

Moved:       Member Lane Ayr

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,963 (plus GST if applicable) to be paid from the Board’s Community Fund account to Northland Area of Floral Art Society New Zealand for costs associated with the Floral Designer of the Year 2019 to support the following Community Outcome:

         i. Liveable communities that are healthy, safe, connected and sustainable

Carried

Attachments tabled at meeting

1     Tabled Documents - Northland Floral Art Area

 

8.10       Application for Funding - Russell Birdman Trust

Agenda item 8.10 document number A2468283, pages 336 - 338 refers

Amendment

Moved:       Member Martin Robinson

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Birdman Trust for advertising, facilitator fees, equipment hire, purchase of hardware and refreshments for volunteers for the 2019 Russell Birdman Festival, to support the following Community Outcomes:

i.          Liveable communities that are healthy, safe, connected and sustainable

ii.         Proud, vibrant communities

Resolution  2019/47

Moved:       Member Martin Robinson

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Birdman Trust for advertising, facilitator fees, equipment hire, purchase of hardware and refreshments for volunteers for the 2019 Russell Birdman Festival, to support the following Community Outcomes:

i.          Liveable communities that are healthy, safe, connected and sustainable

ii.         Proud, vibrant communities

.Carried

 

8.11       Application for Funding - Russell Bowling Club

Agenda item 8.11 document number A2468547, pages 346 - 348 refers

Amendment

Moved:       Chairperson Terry Greening

Seconded:  Member Belinda Ward

That the Bay of Islands-Whangaroa Community Board agrees that the Application for Funding – Russell Bowling Club report be left to lie on the table for consideration at the Bay of Islands-Whangaroa Community Board meeting in July 2019 for a decision.

Resolution  2019/48

Moved:       Chairperson Terry Greening

Seconded:  Member Belinda Ward

That the Bay of Islands-Whangaroa Community Board agrees that the “Application for Funding - Russell Bowling Club” report be left to lie on the table for consideration at the Bay of Islands-Whangaroa Community Board meeting in July 2019 for a decision.

Carried

 

8.12       Application for Funding - Te Runanga o Ngati Rehia on behalf of Tuhono Kerikeri Partnership Project

Agenda item 8.12 document number A2474362, pages 356 - 358 refers

Amendment

Moved:       Chairperson Terry Greening

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approve the sum of $12,654 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Runanga o Ngāti Rēhia (on behalf of Tūhono Kerikeri Partnership Project) for advertising and equipment hire costs to support the following Community Outcomes:

i.          Liveable communities that are healthy, safe, connected and sustainable

ii.         Proud, vibrant communities

Resolution  2019/49

Moved:       Chairperson Terry Greening

Seconded:  Member Manuwai Wells

That That the Bay of Islands-Whangaroa Community Board approve the sum of $12,654 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Runanga o Ngāti Rēhia (on behalf of Tūhono Kerikeri Partnership Project) for advertising and equipment hire costs to support the following Community Outcomes:

i.          Liveable communities that are healthy, safe, connected and sustainable

ii.         Proud, vibrant communities

Carried

Abstained:       Cr Martin Robinson

 

10          Allocation of the Place Making Fund 2018/2019 – Russell Baptist Church

Resolution  2019/50

Moved:       Chairperson Terry Greening

Seconded:  Member Bruce Mills

The Bay of Islands-Whangaroa Community Board allocate $8,000 from the Placemaking Fund 2018/2019 for the development of the carpark outside the Russell Baptist Church, Wellington Street, Russell as identified in the Bay of Islands-Whangaroa Community Board Strategic Plan.

Carried

 

11          Allocation of the Place Making Fund 2018/2019 - Kerikeri Basketball Court

Resolution  2019/51

Moved:       Member Rachel Smith

Seconded:  Member Lane Ayr

The Bay of Islands-Whangaroa Community Board allocate $25,333 from the Placemaking Fund 2018/2019 to Mai Lyfe for the resurfacing of the basketball court at the Kerikeri Domain as identified in the Bay of Islands-Whangaroa Community Board Strategic Plan.

Carried

 

12          Additional Information

Committee Resolution  2019/52

Moved:       Chairperson Terry Greening

Seconded:  Member Manuwai Wells

The Bay of Islands-Whangaroa Community Board notes the following additional information tabled at the meeting:

a)      D’Vine Community Oasis Weekly Programme and photos of possible car park area.

Carried

Attachments tabled at meeting

1     Tabled Documents - Divine Community Oasis

 

13        Meeting Close

The meeting closed at 3.40 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 1 July 2019.

 

 

 

        

...................................................

CHAIRPERSON

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

6          Infrastructure and Asset Management Group

6.1         Naming of the reserve located in Wall's Bay, Opua

File Number:           A2461584

Author:                    Kathryn Trewin, Corporate Planning Co-ordinator

Authoriser:              Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To update the Community Board on the process for the legal naming of the esplanade reserve at Wall’s Bay, Opua.

Executive Summary

·        The Community Board has expressed a desire to legally name the reserve located at Wall’s Bay, Opua.

·        The reserve is informally known as Wall’s Bay Reserve, after the name of the bay in which it is located. Walls Bay was named after a family that resided there.

·        Local iwi would like the name of the reserve to be changed to Waipuna, the original name for the bay prior to it acquiring the name of Wall’s Bay.

·        In 2014 a resolution was passed by Council to undertake consultation.  This did not happen.

·        Since the Community Board has the delegated authority to allocate names for reserves, the Community Board may proceed to consult and pass a resolution for the recommended name for Council to approve.

 

 

Recommendation

That the Bay of Islands-Whangaroa Community Board:

a)      Commence consultation with the Opua community and other interested parties to legally name the esplanade reserve at Wall’s Bay

b)      The Community Board Chair (or nominee) review and approve the consultation plan.

 

1) Background

In 1998 the end of Richardson Road, Opua became an esplanade reserve. The esplanade reserve was never legally named but over the years it has become known as Walls Bay Reserve. In 2013, the Bay of Islands-Whangaroa Community Board and Council adopted the Walls Bay Esplanade Reserve Management Plan.

The reserve has been a site of some controversy and the commercial boatyard adjacent to the reserve has been the subject of legal action that is currently before the Courts. 

The original name for the bay was Waipuna, in acknowledgement of the death of Te Kiore.  This name was overridden by local residents, who named the bay Wall’s Bay, after a family who resided there in the late 19th/early 20th century.

In 2014 the Community Board and Council resolved to consult on the legal naming of the esplanade reserve, but this does not appear to have taken place.  The Community Board has the delegated authority to allocate names for previously unnamed reserves in consultation with the community.  This report provides an update and offers options for consultation.

2) Discussion and Options

Implications for Māori

Ngati Manu iwi, who are the kaitiaki of this whenua, have recommended that the reserve be given the legal name Waipuna.  This is the name that the whenua had before the Wall family settled in the bay and it was given its English name.  The name Waipuna commemorates an incident when Te Kiore was killed.  Iwi have indicated they would not support the reserve being given the name of Wall’s Bay, nor do they support a dual language name.

Mr and Mrs Wall, for whom the wider bay is named, lived in the area in the late 19th/early 20th century. There are no plans to rename the bay at this time.  Any name change of the bay would be the responsibility of the Northland Regional Council.

It is noted that other than the abbreviated name of Opua, many of the Māori names within the local area have been superseded by more recent European language names, which Māori feel obscures the history of the area and does not take into account the relationship of Māori culture and traditions with their ancestral land and waahi tapu.

Consultation Options

The naming of this reserve is unlikely to be of interest to the wider Far North district.  On this matter there is no requirement for a Special Consultative Procedure (i.e. a formal consultation process).

Option 1 (Recommended):      An informal, localised process based on public meetings, with no formal hearings.  The opinions of the community could be heard at these meetings, and an invitation could be extended for the community to email their opinions (rather than a formal submission) for consideration by the Board.  Limited media notification would take place - recommend media release and public notice, Facebook (Council and Community Board pages) and possibly a letterbox drop to the immediate area of Opua.

Option 2:                                 Ward-wide full consultation, including public meetings, submissions, hearings (full Community Board panel), deliberations and adoption. A similar informal process to option 1 would be appropriate.

Option 3:                                 Do not proceed to consultation and do not legally name the reserve.

There is a risk that some of the community, who have concerns with the way the reserve has been used and maintained, may try to use this opportunity to further their own interests at any public meeting or as part of any submission process.  It will be made clear in any communications that submissions made on any topic other than the name of the reserve will be considered out of scope for the consultation.

Potential naming options

Naming options include the following:

1.   Waipuna  Reserve
This is the preference of local iwi. It acknowledges the original name of the bay.

2.   Wall’s Bay Reserve

This is the current informal name for the reserve.

3.   Waipuna (Wall’s Bay) Reserve
This option is a combination of the preferred historical name and the current informal name.  This is not preferred by the local iwi.

4.   Other

Staff suggest other ideas be sought and considered.

Reason for the recommendation

The reserve has previously been referred to by an informal name in legal documents (including the Reserve Management Plan), which has been noted in legal proceedings.  Adopting a legal name allows certainty when it is referred to in legal documentation and defines the reserve in perpetuity.

3) Financial Implications and Budgetary Provision

There are no financial implications to the Community Board, with estimated costs of $1000 able to be accommodated with the Strategic Planning and Policy budgets.

Attachments

1.      Walls Bay Reserve Aerial Map - A2512639  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This consultation is not of high significance.  It is significant to locals and may be controversial. 

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Community Board has the delegated authority to name Council reserves.

FNDC Reserve Policy (2017) outlines the process and requirements.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This proposal is of limited interest to the wider community, but of high interest to the local community and tangata whenua of Opua.  The Community Board has requested to consult with their community on this matter.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Initial contact has been made with the Ngati Manu iwi, who are the Tangata Whenua for the Opua area.  They have provided feedback as to the name they would like to have adopted for the reserve. 

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

·    Ngati Manu (as tangata whenua)

·    Opua residents and ratepayers

State the financial implications and where budgetary provisions have been made to support this decision.

The costs involved with the consultation include public meetings, public notification of the consultation, the cost to legally name the reserve via gazetting and signage can be covered from existing operational budgets.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

6.2         Whangaroa Recreation Centre and Community Trust:
2017/18 Annual Report and Swimming Pool Information

File Number:           A2521881

Author:                    Ngawaiata Harris, Support Officer

Authoriser:              Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

The purpose of the report is to present to the Bay of Islands-Whangaroa Community Board the Whangaroa Recreation Centre and Community Trust 2017/18 Annual Report, usage data and key information concerning the Whangaroa community swimming pool 2017/18 season.

 

Recommendation

This information report is to provide the Bay of Islands – Whangaroa Community Board with the 2017/18 Annual Report Whangaroa Recreation Centre and Community Trust who receive an annual grant of $20,000 + GST from Council to operate the Whangaroa community swimming pool.

 

 

Background

The Far North District Council provides an operational grant of $20,000 + GST to the Whangaroa Recreation Centre and Community Trust.

The provision of this grant ensures the community pool located at Whangaroa College, Kaeo is available for public use after school and during the weekends / public holidays.

The pool is an outdoor pool and opens from the end of November until the end of March annually.

Discussion and Next Steps

Attached is the Whangaroa Recreation Centre and Community Trust 2017/18 Annual Report and data concerning the pool over the same period.

Financial Implications and Budgetary Provision

Far North District Council provides an operational grant of $20,000 + GST annually so the Whangaroa Recreation Centre and Community Trust can make available the school pool for the community outside of school times.

 

Attachments

1.      Whangaroa Recreation Centre & Community Trust Annual Report - A2521944  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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6.3         Item Left to Lie on the Table - Road Naming - Landing Road, Kerikeri

File Number:           A2523792

Author:                    Selina Topia, Roading Support Officer

Authoriser:              Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a public road.

Executive Summary

Council has received a Road Naming application to name a public road addressed at 86 Landing Road, Kerikeri.  Community Boards have delegated authority to name public roads.

The Bay of Islands-Whangaroa Community Board considered this item at their meeting on 20 May 2018. The Board resolved to leave this item to lie on the table until another suitable name could be considered and confirmed by Ngati Rehia.

Recommendation

That the Bay of Islands-Whangaroa Community Board

a)      agree to uplift the item left to lie on the table “Road Naming – Ploughmans Close,        Kerikeri”.

b)      pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a      public road “Tareha Place” addressed at 86 Landing Road, Kerikeri as per map (A2453781).

 

 

1) Background

Mr Jared Milne of Back Row Investments Limited has advised that this is a public road created by a sub-division addressed at 86 Landing Road, Kerikeri.  Community Boards have delegated authority to name public roads.

The background for these names is given also as per the Road Naming application attached (A2453802). 

Their suggestions are as follows:

1.   Tareha Place – A Rangatira of Ngati Rehia who was widely known as Hongi Hika’s chief captain, his family ties and mana saw him take part in many significant events of the pre-treaty period. Missionaries recognised Tareha as a significant leader of Te Waimate, Te Tii, Mangonui and Kerikeri.

2.   Ploughmans Close – The plough was first used in Kerikeri and in fact New Zealand by Reverend John G Butler when he drove a team of six bullocks on 3 May 1820.  Butler wrote “I trust that this day will be remembered with gratitude, and its anniversary kept by ages yet unborn.  Each heart rejoiced in this auspicious day and said, I may God speed the plough”.

3.   Huakiwi Place – Maori name for kiwifruit, one of the most thriving horticultural products of Kerikeri.  Vast orchards are in adjacent to these properties and also the surrounding area.

2) Discussion and Options

a)      The Roading team has advised that the applicant’s first preference, Ruatara Road has not been accepted as there is already a road named Ruatara in Kerikeri which is the private road through the Kerikeri Retirement Village.

b)      Customer has recommended Tareha Place in place of Ploughmans Close. This has been approved by Ngati Rehia, email attached (A2525053)

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.20113).

3) Financial Implications and Budgetary Provision

There are no financial implications to Council.  The costs for road signage and installation will be met by the developer.

 

Attachments

1.      Road Naming application - Document number - A2453802

2.      Map - Document number - A2453781

3.      Iwi Consultation - Document number - A2525089

4.      Schedule - Document number - A2454086  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private right-of-way and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Hapu representatives of Ngati Rehia were consulted and were asked to provide their input.  They are happy with the names requested.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

There are currently no property owners as this is a new subdivision

State the financial implications and where budgetary provisions have been made to support this decision.

Costs associated with the erection of road name signs will be met by the developer

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda                                1 July 2019

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6.4         Item Left to Lie on the Table - Road Naming - Astrid Drive, Kerikeri

File Number:           A2537616

Author:                    Selina Topia, Roading Support Officer

Authoriser:              Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a public road.

Executive Summary

Council has received a road naming application to name a public road addressed at the Amsharlo Estate, Kerikeri. Community Boards have delegated authority to name public roads.

The Bay of Islands-Whangaroa Community Board considered this report at their meeting on 15 April 2019 and resolved to leave the report to lie on the table until consultation with property owners had taken place.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board

a)      uplift the report “Road Naming – Astrid Drive, Kerikeri” from the table for          consideration

b)      pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a      public road Astrid Drive, addressed at the Amsharlo Estate, Kerikeri as per map     (A2293434).

 

 

1) Background

Mr Peter Parrish of Parrish Developers Limited has advised that this is a sub-division addressed at the Amsharlo Estate, Kerikeri.  Community Boards have delegated authority to name public roads. The suggested name is from a family boat name that holds NZ and World records.

The background for these names is given also as per the road naming application attached (A2293443). 

Their suggestion is as follows:

1.   Astrid Drive

At the meeting on 15 April 2019, members were under the impression that sections had already been brought and wanted feedback from property owners. Since April 2019, properties have started to be sold (with the understanding that the road name would more than likely be Astrid Drive) and property owners request their street now be named.

2) Discussion and Options

The Roading team has no objections.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

There are no financial implications to Council.  The costs for road signage and installation will be met by the developer.

Attachments

1.      Astrid Drive application form - A2293443

2.      Astrid Drive map - A2293434

3.      Astrid Drive Schedule - A2305167  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a public road and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

There are currently no property owners as this is a new subdivision

State the financial implications and where budgetary provisions have been made to support this decision.

Costs associated with the erection of road name signs will be met by the developer.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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7          Corporate Services Group

7.1         Statement of Community Fund Account as at 31 May 2019

File Number:           A2521546

Author:                    Mia Haywood, Accounting Support Officer

Authoriser:              Angie Thomas, Chief Financial Officer (Acting)

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 May 2019”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2018

$194,572.00

·    Plus CB Retained Earnings returned – Relates to 2010 CB Capital Commitment Gen Rate Funded Balance Remaining

$22,507.80

·    Less funds granted and uplifted to 31 May 2019

$147,435.80

·    Less funds not uplifted from 05 November 2018 for Kaeo Christmas Parade, Lions Club of Kerikeri and Kawakawa Santa Parade

$12,500.00

·    Less funds not uplifted from 15 April 2019 for Fat Kina Production and Volunteering Northland

$7,500.00

·    Less funds not uplifted from 20 May 2019 for Russell Birdman Trust, Northern Flash Fiction Day, Northland Area of Floral Art Society New Zealand, Te Runanga O Ngati Rehia on behalf of Tuhono Kerikeri Partnership Project, Russell Baptist Church and the Kerikeri Basketball Court Project.

$52,144.00

 

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 May 2019 is overcommitted by $2,500.00.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Bay of Islands-Whangaroa Community Fund account to the Bay of Islands-Whangaroa Community Board.  The statement of the Community Fund account as at 31 May 2019 is attached.

Attachments

1.      2019-07-01 BWCB Statement of Bay of Islands-Whangaroa Community Board Community Fund Account as at 31 May 2019 - A2522518  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

7.2         Funding Project Reports

File Number:           A2496755

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

 

Recommendation

That the Bay of Islands-Whangaroa Community Board note the project report received from the Dutch Community Group Bay of Islands.

 

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements. 

Attachments

1.      Project Report - Dutch Community Group Bay of Islands - A2496716  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

N/A

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

N/A

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

7.3         Item Left to Lie on the Table - Application for Funding - Russell Bowling Club

File Number:           A2503956

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Russell Bowling Club for the costs of re-roofing the clubhouse and equipment shed, and to assist members in determining whether to approve or decline the application.

The Bay of Islands-Whangaroa Community Board considered this report at their meeting on 20 May 2019. The Board resolved to leave this item to lie on the table and for a decision to be made at their meeting on 1 July 2019 for the 2019/2020 financial year.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board

a)      Uplift the report “Application for Funding – Russell Bowling Club” for consideration

b)      approve the sum of $20,000 (plus GST if applicable) to be paid from the Board’s          Community Fund account to Russell Bowling Club for the costs of re-roofing the    clubhouse and the equipment shed, to support the following Community Outcome:

         i. Liveable communities that are healthy, safe, connected and sustainable

 

1) Background

Russell Bowling Club has 83 members, which is up on the previous year with only 43 members. Russell Bowling Club is developing an asset management plan to modernise the club facility and attend to several years of deferred maintenance.

The Russell Bowling Club has not previously applied to the Bay of Islands-Whangaroa Community Board for funding. 

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $20,000 (48% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.      Funding Application - Russell Bowling Club - A2468430

2.      Schedule of Supporting Documentation - Russell Bowling Club - A2468457  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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wSchedule of Supporting Documentation

RUSSELL BOWLING CLUB

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Russell Bowling Club Profile

2

Youth Development Scheme

3

Quote – Roof BOI Ltd

4

Deposit slip

5

Bank Statement – April 2019

6

Financial Statements – March 2018

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

7.4         Application for Funding - Bay of Islands Jazz and Blues Festival

File Number:           A2532220

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from the Bay of Islands Jazz and Blues Festival for the hireage of the shuttle bus, purchase of badges and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,489 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Blues and Jazz Festival for the hireage of the shuttle bus, to support the following Community Outcome:

i.          Proud, vibrant communities

 

 

1) Background

This will be the 34th Bay of Islands Jazz and Blues Festival run by the Bay of Islands Jazz and Blues Festival. The event will run from 9 August 2019 to 11 August 2019 between Paihia and Russell. Tickets range from $80 for a three day pass to $60 for a one day pass.

Bay of Islands Jazz and Blues Festival have made the following applications previously:

Date

Funding for

Amount allocated

Project form completed

2014

Bay of Islands Jazz and Blues Festival 2014

$2,500.00

Yes

2015

Bay of Islands Jazz and Blues Festival 2015

$2,320.00

Yes

2017

Bay of Islands Jazz and Blues Festival 2017

$2,320.00

Yes

2018

Bay of Islands Jazz and Blues Festival 2018

$2,077.39

Yes

 

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $4,246.20 (14% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Previously the Bay of Islands-Whangaroa Community Board has only covered the cost of the shuttle bus. The cost for the shuttle bus for 2019 is $2,489.

Option 3    Decline funding

Option 2 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.      Funding Application - Bay of Islands Jazz and Blues Festival - A2532124

2.      Schedule of Supporting Documentation - Bay of Islands Jazz and Blues Festival - A2524980  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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Schedule of Supporting Documentation

BAY OF ISLANDS JAZZ AND BLUES FESTIVAL

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Cover Letter

2

Quote – Clarks of Northland

3

Quote – The Specialty House NZ Ltd

4

Financial reports for year ended September 2018

5

Bank statement

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

7.5         Application for Funding - Carbon Neutral New Zealand Trust

File Number:           A2524962

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Carbon Neutral New Zealand Trust (CNNZT) for facilitation/professional fees for the great Kiwi Carbon Challenge and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $7,694 (plus GST if applicable) to be paid from the Board’s Community Fund account to Carbon Neutral New Zealand Trust for facilitators/professional fees to support the following Community Outcomes:

i.          Communities that are healthy, safe, connected and sustainable

ii.         A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki

 

 

1) Background

CNNZT is a citizen led initiative with the goal to help tangata whenua make a behaviour change to mitigate the climate crisis and improve wellbeing. The Great Kiwi Carbon Challenge is a carbon calculator based on conditions in New Zealand which also considers sequestering CO2 by trees and land.

CNNZT has applied for a total of $23,080 from all three of the Community Board’s in the Far North district. CNNZT has not applied for funding previously from the Community Boards.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application for all three Community Board is for $23,080 (29% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.      Funding Application - Carbon Neutral NZ Trust - A2524979

2.      Schedule of Supporting Documentation - Carbon Neutral NZ Trust - A2532130  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Considered in the application.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

Schedule of Supporting Documentation

CARBON NEUTRAL NZ TRUST

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Cover Letter

2

Quote – MPRE Marketing

3

Quote/Project Proposal - ION Technologies Limited

4

Quote - Cliff Mail

5

Quote – Keven Lewis

6

Carbon Neutral NZ Trust Dossier

7

Carbon Neutral NZ Trust risk Management Policy

8

Statement of Financial Performance for year ending 31 March 2019

9

Bank Statement dated June 2019

 

 

 


7.6         Application for Funding - Kerikeri District Business Association

File Number:           A2518969

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Kerikeri District Business Association (KDBA) for the purchase of flags and costs of facilitator/professional fees (road closure) to support Tūhono Kerikeri, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $6,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri District Business Association the purchase of flags and costs of facilitator/professional fees (road closure) to support Tūhono Kerikeri, to support the following Community Outcome:

i.          Proud, vibrant communities

 

 

1) Background

The Kerikeri District Business Association support local business with the primary aim of creating an environment for them to prosper and grow. The KDBA aim to achieve this through three main areas

-     Promote

-     Communicate

-     Collaborate.

Tūhono Kerikeri is the acknowledgment of 200 years since the coming together of people to celebrate the culture, heritage and identity of Kerikeri. Tūhono Kerikeri is being organised by the Kororipo Heritage Park Management group made up of Department of Conservation, Heritage New Zealand Pouhere Taonga, Northland Incorporated, Far North Holdings Limited, Bay of Islands-Whangaroa Community Board, Far North District Council and Te Runanga o Ngāti Rēhia

KDBA want to erect flags on the main street Kerikeri and the Heritage Bypass. Flags will display the branding of Tūhono Kerikeri as well as the sponsors of this event.

KDBA has made the following application to the Bay of Islands-Whangaaroa Community Board

Year

Amount allocated

Project

Project report received

2017

$10,000.00

CCTV Coverage for Waipapa and Kerikeri

No

2017

$2,177.00

Kerikeri Half Marathon Street Party

Yes

 

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $6,000 (49% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.      Funding Application - Kerikeri District Business Association - A2519220

2.      Schedule of Supporting Documentation - Kerikeri District Business Association - A2519227  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

Schedule of Supporting Documentation

KERIKERI DISTRICT BUSINESS ASSOICATION

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Quote – Flag Design, Print and Road Closure

2

Certificate of Incorporation

3

Minutes of KKDBA 30 May 2019

4

Financial Statements for year ending 30 June 2018

5

Bank Statement as on May 2019

 

 

 


7.7         Application for Funding - Mai Lyfe Incorporated

File Number:           A2528398

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Mai Lyfe Incorporated for the purchase of equipment for 3 on 3 basketball events, and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,145 (plus GST if applicable) to be paid from the Board’s Community Fund account to Mai Lyfe Incorporated for the costs to purchase equipment for 3 on 3 basketball events, to support the following Community Outcome:

         i. Liveable communities that are healthy, safe, connected and sustainable

 

1) Background

Mai Lyfe Incorporated (previously known as “There’s A Better Way Far North”) provides a variety of activities for youth. Originally the focus was just on 3 on 3 basketball trainings with the occasional trip to Auckland for tournaments. Mai Lyfe Incorporated decided that this focus was limited and not all youth were interested in 3 on 3 basketball. Mai Lyfe Incorporated now run several activities in Kerikeri and now want to bring back 3 on 3 basketball competitions in Kerikeri instead of having to travel to Auckland. 

Mai Lyfe Incorporated has not previously applied to the Bay of Islands-Whangaroa Community Board for funding. 

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $2,145 (50% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.      Funding Application - Mai Lyfe Incorporated - A2528357

2.      Schedule of Supporting Documentation - Mai Lyfe Incorporated - A2528365  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

Schedule of Supporting Documentation

MAI LYFE INCORPORATED

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Quote – Hart sport

2

Quote – Dynamic Gift NZ

3

Quote – Sports Distributors

4

Annual Report – Ending 31 March 2018

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

7.8         Application for Funding - Pungaere Cemetery Trust

File Number:           A2525132

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Pungaere Cemetery Trust for the purchase of purchase and replacement of gates at the Pungaere Cemetery and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,550 (plus GST if applicable) to be paid from the Board’s Community Fund account to Pungaere Cemetery Trust (payable to MR R G Thorp) for the purchase and replacement of gates at the Pungaere Cemetery, to support the following Community Outcome:

i.          Proud, vibrant communities

 

 

1) Background

Pungaere Cemetery Trust is a voluntary trust who administer, manage and maintain the Council owned public cemetery. Currently this cemetery is noted in the Council Cemeteries Policy as Onekura Cemetery. Under this policy – Cemetery Committees are required to secure funding of capital expenditure either by way of a loan from Council to be funded from income derived or from the community grants scheme.

Pungaere Cemetery Trust has not applied to the Community Board previously for funding.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $1,550 (50% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.      Funding Application - Pungaere Cemetery Trust - A2528138

2.      Schedule of Supporting Documentation - Pungaere Cemetery Trust - A2528140  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

Schedule of Supporting Documentation

PUNGAERE CEMETERY TRUST

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Quote – Iron Design Limited

2

Photos of upgrade and work completed

3

List of those buried at Pungaere Cemetery Trust

4

Bank statement – April 2019

5

Pungaere Cemetery Trust Management Policy and Operational Guidelines

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

7.9         Application for Funding - Youthline Auckland Charitable Trust

File Number:           A2519567

Author:                    Kim Hammond, Meetings Administrator

Authoriser:              Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To present the Community Board with information received from Youthline Auckland Charitable Trust (YACT) for operational costs and to assist members in determining whether to approve or decline the application.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,939 (plus GST if applicable) to be paid from the Board’s Community Fund account to Youthline Auckland for operational costs (excluding wages or salaries) to support the following Community Outcome:

         i. Communities that are healthy, safe, connected and sustainable

 

1) Background

YACT works with young people, their families and those supporting young people. Youthline was established to ensure young people know where to get help and can access support when they need it.

YACT received $2,466.84 for operational costs in 2017 and has completed the Project Report form. 

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1    Authorise the full amount requested

This application is for $3,455 (4% of the cost of the project).

Option 2    Authorise partial funding of the amount requested

The Community Grant Policy states that wages or salaries are not eligible for funding. Of the $3,455 requested, $1,516 is requested for wages or salaries.

Option 3    Decline funding

Option 2 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.      Funding Application - Youthline Auckland Charitable Trust - A2519687

2.      Schedule of Supporting Documentation - Youthline Auckland Charitable Trust - A2519701  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.      A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)       If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.      This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

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Schedule of Supporting Documentation

YOUTHLINE AUCKLAND CHARITABLE TRUST

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Cover Letter

2

Explanation of Financial Position

3

Bank Statement as of May 2019

4

Example Quote - Vodafone

5

Example Quote - Modicagroup

6

Additional Information for the Bay of Islands-Whangaroa Community Board including statistics

7

Letter of Support - Bluelight

8

Letter of Support – Papakura High School

9

Letter of Support – Psychologist

10

Youthline Financial Statements – 31 March 208

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

1 July 2019

 

8          Meeting Close