Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

The Local Government Act 2002 states the role of a Community Board is to:

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Belinda Ward	Ward Jarvis Family Trust	Trustee
	Kenneth Jarvis Family Trust	Trustee
	Residence in Watea
Belinda Ward (Partner)	Ward Jarvis Family Trust	Trustee and beneficiary
	Kenneth Jarvis Family Trust	Trustee and beneficiary
	Residence in Watea	Trustee
Lane Ayr	Retired
	Home
	Residence in Kerikeri
Lane Ayr (Partner)	Riverview School
	Home
	Residence in Kerikeri
Bruce Mills	Galloquine Trust / Galloquine Limited	Director
Bruce Mills	Whangaroa Community Trust	Trustee
Manuwai Wells	No form received
Frank Owen	Retired		.	Step aside from decisions that arise, that may have conflicts
Frank Owen	House Property in Kerikeri			Step aside from decisions that arise, that may have conflicts
Frank Owen (Partner)	House Property in Kerikeri
Manuela Gmuer Hornell	Bay of Islands Sailing week Incorporated	Chair	Funding for events	Step aside from decisions that arise, that may have conflicts
	Te Au Mārie 1769 Sestercentennial Trust	Trustee		Step aside from decisions that arise, that may have conflicts
	Chris Hornell and Manuela Gmuer-Hornell Partnership	Partner		Step aside from decisions that arise, that may have conflicts
	Hornell-Gmuer Trust	Trustee and Beneficiary		Step aside from decisions that arise, that may have conflicts
	Russell Contracting Limited	Family Business		Step aside from decisions that arise, that may have conflicts
	Russell Volunteer Fire Brigade	Secretary		Step aside from decisions that arise, that may have conflicts
Dave Hookway-Kopa	Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB	Employee	Possibility of joint working groups with FNDC	Consider each situation on merit and declare any potential conflict
Dave Hookway-Kopa	Property on Waipapa West Road	Property owner	Issues to do with the street	Declare as appropriate
Rachel Smith	Friends of Rolands Wood Charitable Trust	Trustee
	Mid North Family Support	Trustee
	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member
	Vision Kerikeri	Financial Member
Rachel Smith (Partner)	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member and Treasurer
	Vision Kerikeri	Financial Member
	Town and General Groundcare Limited)	Director/Shareholder

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A3161006

Author: Casey Gannon, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Te Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

ngĀ tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 1 April 2021 are a true and correct record.

1) te TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

ngĀ Āpitihanga / Attachments

1. 2021-04-01 Bay of Islands-Whangaroa Community Board Minutes - A3136812 ⇩

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport Complex, Harmony Lane, Waipapa
ON Thursday, 1 April 2021 AT 10.00 am

PRESENT: Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Bruce Mills, Member Manuwai Wells, Member Rachel Smith

IN ATTENDANCE: Councillor David Clendon

1 Karakia Timatanga – Opening Prayer

Manuwai Wells opened the meeting with a karakia.

2 Apologies and conflicts of Interest

ApologIES

Resolution 2021/19

Moved: Chairperson Belinda Ward

Seconded: Member Frank Owen

That the apology received from Member Dave Hookway-Kopa and Manuela Gmuer-Hornell be accepted.

Abstained: Rachel Smith

Carried

3 Public Forum

MOTION – SPEAKING RIGHTS FOR COUNCILLOR DAVID CLENDON

RESOLUTION 2021/20

Moved: Chairperson Belinda Ward

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board welcome Councillor Clendon and that he be permitted to speak during member debate.

Abstained: Rachel Smith

Carried

Hilary Sumpter spoke in regard to Kerikeri redwood trees reference item 8.2 Kerikeri Redwoods 2020 Arborist Report.

Brenda Frear, Baz Reihard, and John Law spoke on behalf of the Totara North Community in reference to Item 7.2 Totara North Community Plan.

Chris Galbraith spoke in regard to fuel tanks in Russell.

Chris Claydon spoke in regard to a request for permission for utilities to be provided through a piece of Council land off Riverview Road.

4 Deputations

Nil.

5 Speakers

Kylie Kara spoke on behalf of Waka Atea for Item 7.7 Funding Applications.

Meeting adjourned from 11:30 am until 12:00 pm.

At 12:02 pm, Member Rachel Smith left the meeting.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3126248, pages 10 - 15 refers.

Resolution 2021/22

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 4 March 2021 are a true and correct record with the following amendments:

- Spelling page 13 (liscense)

Abstained: Rachel Smith

Carried

At 12:09 pm, member Rachel Smith returned to the meeting.

7 Reports

7.1 Totara North Community Plan

Agenda item 7.2 document number A3088976, pages 25 - 58 refers.

Resolution 2021/23

Moved: Member Bruce Mills

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board receives the Totara North Community Plan from the Totara North Working Party.

Abstained: Rachel Smith

Carried

7.2 Paihia EV Charging Station

Agenda item 7.3 document number A3101327, pages 59 - 66 refers.

Resolution 2021/24

Moved: Chairperson Belinda Ward

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board recommend that Council:

a) make the three identified adjoining parking spaces on Williams Road, Paihia, exclusively available for two electric vehicles (EV) while charging, and;

b) request staff to investigate the possibility of the extra space either side of the EV parking be utilised for future secure cycle/E-bike parking.

Abstained: Rachel Smith

Carried

At 12:27 pm, Member Rachel Smith left the meeting. At 12:33 pm, Member Rachel Smith returned to the meeting.

7.3 Chairperson and Members Report

Agenda item 7.1 document number A3127291, pages 16 - 24 refers.

Resolution 2021/25

Moved: Member Bruce Mills

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Lane Ayr, and Member Manuela Gmuer-Hornell.

Abstained: Rachel Smith

Carried

At 12:48 pm, Member Rachel Smith left the meeting. At 12:55 pm, Member Rachel Smith returned to the meeting.

7.4 Revoke Previous Decision - Road Naming, 11 Greenway Drive, Kerikeri

Agenda item 7.4 document number A3117505, pages 67 - 89 refers.

resolution 2021/26

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Island-Whangaroa Community Board:

a) revokes the following resolution of the Bay of Islands-Whangaroa Community Board made on 3 December 2020, item 7.5 Road Naming – 11 Greenway Drive, Kerikeri; “That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Kerikeri Heights that is currently addressed at 11 Greenway Drive, Kerikeri as per maps (A3013756 and A3013757)”.

b) resolves to name 11 Greenway Drive, Kerikeri, Highland Way.

Abstained: Manuwai Wells and Rachel Smith

carried

7.4A Road naming policy

Resolution 2021/27

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board recommend to the Strategy and Policy Committee:

a) repeats its request for the road naming policy #2125 be reviewed, and;

b) note frustration in receiving a recommendation that was not compliant with New Zealand addressing standards.

Abstained: Rachel Smith

Carried

Meeting adjourned for lunch from 1:38 pm to 2:09 pm.

7.5 Statement of Community Board Fund Account as at 28 February 2021

Agenda item 7.5 document number A3117284, pages 90 - 93 refers.

Resolution 2021/28

Moved: Member Manuwai Wells

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 28 February 2021”.

Abstained: Rachel Smith

Carried

7.6 Funding for Kerikeri Basketball Court from Placemaking Funds 2018/19

Agenda item 7.6 document number A3116693, pages 94 - 95 refers.

Resolution 2021/29

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board rescind the resolution 2019/51 of 20 May 2019 (to allocate $25,333 from the Placemaking Fund 2018/2019 to Mai Lyfe for the resurfacing of the basketball court at the Kerikeri Domain as identified in the Bay of Islands-Whangaroa Community Board Strategic Plan) and direct the funds be returned to the Bay of Islands-Whangaroa Community Board account for reallocation.

Abstained: Rachel Smith

Carried

7.7 Funding Applications

Agenda item 7.7 document number A3117058, pages 96 - 114 refers.

Resolution 2021/30

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approves the sum of $2,986 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Country Music Festival for costs towards Bay of Islands Country Music Festival to support Community Outcome.

Abstained: Rachel Smith

Carried

7.7A FUNDING APPLICATIONS

Resolution 2021/31

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approves the sum of $6,744 (plus GST if applicable) be paid from the Board’s Community Fund account to Waka Atea Wananga for costs towards Kaupapa Waka Atea to support Community Outcomes.

Abstained: Rachel Smith

Carried

7.8 Project Funding Reports

Agenda item 7.8 document number A3116338, pages 115 - 125 refers.

Resolution 2021/32

Moved: Member Bruce Mills

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Mohinui Marae

b) Russell Baptist Church

c) Bay of Islands Sailing Week

Abstained: Rachel Smith

Carried

8 Information Reports

8.1 FNDC Contracts

Agenda item 8.1 document number A3110785, pages 126 - 127 refers.

Resolution 2021/33

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report FNDC Contracts.

Abstained: Rachel Smith

Carried

Resolution 2021/34

Moved: Chairperson Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board recommend that the Community Board Working Party look at opportunities for Community Boards to be involved in renewal / new contracts, including section 17A service reviews, particularly to ensure service levels are appropriate and communities are well served.

Abstained: Rachel Smith

Carried

8.2 Kerikeri Redwoods - 2020 Arborist Report

Agenda item 8.2 document number A3123723, pages 128 - 139 refers.

Resolution 2021/35

Moved: Member Frank Owen

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

a) receive the Kerikeri Redwoods - 2020 Arborist Reports, and;

b) support the request for a more comprehensive assessment of the health of the trees, and;

c) request confirmation of the work that has been completed in response to the September 2020 report at the May Bay of Islands-Whangaroa Community Board meeting.

Abstained: Rachel Smith

Carried

8.3 Bay of Islands-Whangaroa Community Hall Annual Information Update

Agenda item 8.3 document number A3120677, pages 140 - 218 refers.

Resolution 2021/36

Moved: Member Manuwai Wells

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a) receive the report Bay of Islands-Whangaroa Community Hall Annual Information Update, and that;

b) Whangaroa Memorial Hall referred to in the report should be Whangaroa (Village) Hall, and;

c) request Far North District Council staff write a thank you to the three halls and hall committee volunteers who have submitted their annual reports as required, and;

d) request Far North District Council staff take a more active approach in supporting halls to adhere to the Hall and Facilities Strategy and Community Halls Policy.

Abstained: Rachel Smith

Carried

At 3:34 pm, Manuwai Wells left the meeting. At 3:36 pm, Manuwai Wells returned to the meeting.

9 closing karakia

Member Rachel Smith closed with a karakia.

10 Meeting Close

The meeting closed at 4:00 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 6 May 2021.

...................................................

CHAIRPERSON

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

COMMUNITY BOARD MEMBER’S REPORT

Report to Community Board: Bay of Islands-Whangaroa Community Board

Member Name: Belinda Ward

Subdivision: Paihia

Date: 16th March 2021 - 19th April 2021

REPORT

1) Meetings

16/03/21 CEO Review section 35A - Scenic Circle Hotel Paihia

17/03/21 Big Ideas Lab workshop - The "New Local" from building stuff to

building communities - Virtual

20/03/21 Paihia Waterfront Development committee meeting - Paihia WM Hall

22/03/21 BOI-W CB Agenda preview - Virtual

22/03/21 Paihia Waterfront Development community input meeting -Scenic Hotel

23/03/21 Strategy & Policy committee meeting - Kaikohe

23/03/21 Regulatory & Compliance committee meeting - Kaikohe

23/03/21 Hearings for Proposed Vehicle Crossing Bylaw - Kaikohe

25/03/21 Combined Community Board Workshop - Kaikohe

31/03/21 LTP Workshop - Virtual

01/04/21 BOI-W CB Meeting - Baysport Waipapa

01/04/21 Public Meeting Re-manning Paihia Police Station - Paihia W M Hall

08/04/21 Council Meeting - Kaikohe

12/04/21 Community Board Working Party meeting - Kaikohe

13/04/21 Big Ideas Lab - Themes around public sector reform & localism - Virtual

15/04/21 Placemaking & Spatial Planning Workshop - Kaikohe

15/04/21 CouncilMark De-brief - Kaikohe

2) Issues

05/04/21 Emailed BOI-W CB LTP submission.

16/04/21 Received an offer from council for the replacement of 3 windows on the

northern side of the Paihia War Memorial Hall. Council is requesting a substantial

contribution from the Hall committee.

16/04/21 Comments forwarded to Cr Smith re Psychoactive Substances Policy

(#3123) Thank you to those who took time to contribute.

3) Resources Consents

NIL

4) Requests for Service

RFS: 4054891 Bledisloe Domain has poor water pressure, no hot water, the lawns need mowing & the field has many rabbit holes. Issues were resloved

quickly with the exception of on-going trapping required.

RFS: 4049510 Footpath slip hazard on renewed wooden sections of Marsden Rd footpath Paihia. No response

RFS: 4049520 Removal of vegetation & large poplar tree branches required around the Paihia Village Green & bordering properties due to placement by lawn mowing contractor. No response

No response to date

18/12/19 3975787 Bledisloe Domain Lighting - Renewel works programmed for this financial year end June 2020. Maybe stalled due to Waitangi Estate Future Plan underway. $ for lights not carried over to this years budget?

I will follow up.

All residents advised how to lodge RFS's themselves.

RFS's are either work in progress or outstanding.

RFS: 3795613 18/04/18 Follow up on flooding issues in front apron of Paihia War Memorial Hall. Closed but not resolved - I will follow up.

01/10/15 3717930 Pedestrian safety issues & parking in front of Heritage Boutique Hotel (The Waterfront) Marsden Road Paihia - Pending NZTA response. Closed but not resolved - I will follow up.

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

COMMUNITY BOARD MEMBER'S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Manuela Gmuer-Hornell

Subdivision: Opua – Russell

Date: 19 April 2021

Meetings

Date

Meeting

25/03/2021

26/03/2021

07/04/2021

17/04/2021

19/04/2021

Combined Community Board Workshop - Kaikohe

Border Control Launch - Opua

Presentation Russell – Okiato Cycle Way – FNDC Kerikeri

Tamariki Day – Russell

Russell Town Hall Committee Meeting – Russell

Issues/Feedback

The Draft District Plan was not available for the first week of the community engagement programme. Please revisit Russell with the appropriate staff to answer any questions for the District Plan Proposal prior to the consultation deadline. A follow-up visit has been promised – TBC (as per 19/4/2021)

Unfortunately, the rubbish bin issue for Russell is still not solved, nor has FNDC made any effort to come up with solutions – the community, on the other hand, has proposed several solutions to FNDC.

Projects being put on hold even after they had funding allocated – most recently a concise piece of the footpath by Opua School. A staff member left, and this project got passed over to FNHL; irresponsible and not transparent.

Jobs getting started (from RFS) and then not finished for weeks or months, been almost a year for some blocked culverts to be cleared!

This is what the FNDC customers – the ratepayers – are after, prompt replies and action to everyday needs. FNDC's average customers – the ratepayers – is not overly interested in how quick the turnaround is for building and resource consents. The average customer – the ratepayers – want their basic needs looked after, rubbish, water, sewage and roads. Time to look at the customers' – the ratepayers – view (not the property developers from out of our region)!

The contract for the Russell Transfer Station has been extended instead of being advertised and renewed. It is disappointing as the community shows strong interest to implement a different model for the Russell transfer station.

The RFS process seems to have stalled since the first lockdown and then again after/during the floods. Hence no RFS lodged! Please sort this process out and if needed, involve more contractors as soon as possible.

It intrigues me that Community Board Members can't contact FNDC staff. Still, community groups are welcome to meet with staff at Council Meetings.

Roading issues seem to get the cone treatment and justified as a "fix" – this is totally unacceptable and dangerous as well as very unsightly – we have several of these around my subdivision, and we get zero replies on follow-ups

The too-frequent sewage spills in Russell get the silent treatment from FNDC, more spills happened in Matauwhi Bay in November, and in December, a spill occurred at the Tapeka pump.

Issues with our small-town water supply in Russell, and yet again, staff need time to go through the historic agreements. This is a working system, and FNDC has no idea how and who is drawing water from a council-owned bore?

Time to pull your socks up, FNDC, and face the hard facts! You are letting communities down with their very basic needs of a sound sewage system and freshwater. FNDC needs to stop being risk-averse and start fixing aging assets, AND maybe it would help to allocate funds to EVERY town in your district to keep up with the maintenance. An 80-year plan won't fix our needs today.

The Board needs to make sure that management doesn't forward difficult decisions to the community boards without consulting or informing us in an appropriate timeframe. The no-surprises policy has to be both ways!

Resource Consents

NIL received

Requests for Service/Information

22/04/2019	RFS-3975374	Oasis Car Park
30/11/2019	24 Chapel St	Breach of building code
01/12/2019	RFS-3988901	Russell's Rubbish Woes
09/12/2019	RFS-3996575	Petition Okiato Boundray for paper road
		Footpath Opua School Kellet St
21/02/2020	RFS-3997123	Footpath Damage York St
11/02/2020	RFS 4001004	Mark Car Parks outside of Tennis Club
17/06/2020	RFS-4010977	Sign and barrier smashed by car
17/06/2020	RFS-4011092	drain blocked
17/06/2020	RFS-4011525	collapsed drains etc
10/07/2020	RFS-4014411	Te Wahapu Slips
01/08/2020	RFS-4016222	Terry Greening flooding of drive
24/08/2020	RFS-4021868	errosion by Matauwhi Bay (tree)
04/09/2020	RFS-4023639	Tree Fallen on ZigZag
10/09/2020	RFS-4025200	Arcadia Lodge Lemon Track eroding
21/09/2020	RFS-4026086	Russell Sewage Plant Issues
23/09/2020	RFS-4026450	Rubbish bins at wharf overflowing again
05/10/2020	RFS-4028183	Russell Museum Sister City
06/10/2020	RFS-4028271	Russell township maintenance
19/10/2020	RFS-4029293	tree to be removed Wellington St
27/10/2020	RFS-4031104	Water Mains Breach Russell
20/05/2020	RFS-4005808	please mark the diesel tank intake at Russell Wharf
19/11/2020	RFS-4034886	Fire Hydrant Marking RSA Russell
18/12/2020	RFS-4038166	Flame Tree Fallen across long beach track
06/01/2021	RFS-4046814	eroded track to Opua Beach
07/01/2021	RFS-4040743	Okiato Footpath overgrown
21/01/2021	CE Office	Picnic Table Long Beach
21/01/2021	CE Office	advert for roadside spray starting 22/1
16/02/2021	RFS-4037894	No Litter Road Signs - made by Russell School
22/03/2021	RFS-4051977	sewage pump station (medical centre)
05/04/2021	RFS-4053917	Easter Weekend Rubbish - awaiting a response on how to move forward
13/04/2021	RFS-4055188	Footpath/Drain mowing Prospect St

In progress

· Robertson Street Stormwater Project to be completed – Residents are not impressed (maybe the wrong word)

· Opua Resource Consent non-notified for development Franklin St/Kellet St – petition tabled at CB Meeting 3/2/2020 – this has now gone to a full (over 100 attendees) community meeting 8/3/2020 – and we have just been told FNHL has sold the land to a private developer. The land is now occupied by hapu and locals. This is a community being pushed out of their town.

· Carpark for Oasis Community Centre – this has been ongoing since 2018

· Lack of rubbish collection point and recycling collection during peak season around Russell Wharf (owned by FNHL) and this is still NOT solved

· Footpath Kellet Street – Opua School – been approved but not carried out – after been promised to be finished by September, it is now "scheduled" for January 2021 and as per this report, this is now FNHL project – I am opposing this decision.

· Petition Okiato Boundary for paper road RFS-3996575 – tabled at CB meeting 9/12.19 – the cost to be carried by petitioners. Motion passed in November 2020 CB meeting

· Include re-doing the FNHL terms of reference/objective in their comments about what the next annual plan and long term plan should cover. – tabled at CB Meeting 3/2/2020

· Walls Bay, Opua – to be occupied by local hapu

· Speed Limit Review

· The contract for Russell Transfer Station to be officially tendered

· Maintenance in Russell Township to be outsourced to a local community group

· Mark boundaries at the "Walls Bay" Opua reserve clearly with bollards

· Lack of vision after excessive roadside spraying and cleaning up the aftermath.

· A newspaper advert for roadside spraying is starting 22/1- the job will go ahead as this is an existing contract! The previous round of spraying was paid for by Central Government as part of the COVID-19 recovery. Not sure why we need to carry on with the existing contract if FNDC wants to save money (gain from the covid recovery program)

· Flooding of the upstairs level at Russell Town Hall on Sunday 14/2/2021

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

COMMUNITY BOARD MEMBER’S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Bruce Mills

Subdivision: Whangaroa

Date: January 2021 – March 2021

Meetings

Date	Meeting
15-1-2021	Kaeo Recreation Trust / Kaeo pool discussion as to how to refill pool. Rural Fire Kaikohe came to the party again.
16-1-2021	Kaikohe A&P Show. FNDC info tent and as a judge for harness class.
25-1-2021	Totara North Plan
27-01-2021	Totara North resident with issue over access to her property. Council issued a compliance to neighbour retrospective over her right of way.
28-01-2021	Transport and Footpath Programme – Kaikohe Chambers
10-02-2021	Whangaroa Memorial Hall Kaeo Committee
17-02-2021	Whispers copy
22-02-2021	Totara North Plan
03-03-2021	Kaeo pool. Still leaking, what to do – decided to not open pool this summer and investigate to find leaks.
03-03-2021	Phone with concerned rate payer who had near miss on kaeo foot bridge. Young boy fell in front of him off footpath, he was going slow – will report to police.
03-03-2021	Whangaroa Community Trust - Kaeo
04-03-2021	Bay of Islands-Whangaroa Community Board - Waipapa
08-03-2021	Totara North Plan
15-03-2021	Totara North District Plan consultation with staff
15-03-2021	Totara North Community Plan
19-03-2021	Kaeo District consultation and staff
31-03-2021	Puch Cucha night in Kaeo Hall – Fun and different
01-04-2021	Bay of Islands-Whangaroa Community Board - Waipapa
07-04-2021	Whangaroa Whispers
12-04-2021	Kaeo pool “eexperts” think they have located the leak. Handy position and may be able to fix it “in house”. Cash flow could be an issue for next season.
15-04-2021	Site meeting through town with Nina Gobie – positive discussion covering many matters.

Issues/Feedback

Kaeo pool: Hopefully there is light at the end of the tunnel.

Roading: The District are totally dissatisfied with quality (if any) of the state of our rural roads. Considering the percentage of rates going to roading. Are we getting value for money? If main contractor can make a profit from subbing work out are they paid too much?

2 Feb 2021: I did RFS4044474 after being shaken to bits in an ambulance on our Omaunu Road. NOTHING. Reply was that road was satisfactory. This road is now extremely dangerous with deep corrugations and traffic crossing the road to get traction.

Another RFS4054063: NO contact. I’m questioning the quality of the road inspectors.

Rate payers don’t give a hoot about building consents being issues on time. They want roads kept to a safe standard to lower car maintenance and safety for our families.

School Gully Road: I have had an interesting discussion with past owner, (now leasor) panel beater. Boundaries of titles are not as they seem and “historic” agreements were made to compensate boundary uses.

Resource Consents

RC2300415 – Small pizza business in Taupo Bay – No issue. I can’t remember when I last saw a Resource Consent.

Requests for Service/Information

RFS 4054063	Omaunu Road as above.
RFS 4054038	Kaeo Hall spouting - DONE
RFS 4021182	Damage to interior of hall due to spouting over flow – Nina NOTED skirting boards of hall and under hall doors need replacing.
RFS 4054061	Totara North Hall. Woman’s toilet. Only 1 pan, room for 2, no previous reply Nina NOTED.
RFS 4033891	Light by Kaeo Hall. Historic and now has been repaired.
RFS 4032868	Omaunu flood markers. Fulton Hogan said they have ordered them – I don’t believe them, they told me that over a year ago. Such a small but important thing. Totally unsatisfactory.
RFS 4007692	Kaeo playground car park. On the short list but should never be allowed to get to such a state.
RFS 4041592	Kaeo walk bridge. No satisfaction from FNDC but I continue to talk to NZTA who are more proactive.

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

7.2 Road Naming - 16 Silkwood Lane, Kerikeri

File Number: A3127947

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name two private roads.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name two private roads both addressed at 16 Silkwood Lane, Kerikeri. Community Boards have delegated authority to name private roads. Iwi/Hapu do not agree with the naming of road 1.

ngĀ tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approve the names for two private roads both addressed at 16 Silkwood Lane, Kerikeri:

a) Lone Gum Lane

b) Wapiti Way

1) TĀhuhu kŌrero / Background

Mr Greg Moir from Bossy Ltd has advised that these are private roads created by a sub-division both addressed at 16 Silkwood Lane, Kerikeri.

Community Boards have delegated authority to name private roads.

Road 1 suggestions:

a. The name Hillthorpe is part of an Old Land Claim Plan 60 which was originally purchased by James Kemp and subdivided for his family. The subject land was given to Henry Tacy Kemp who built a house on it and called the property "Hillthorpe". The subdivision thus has a direct historical connection to this name. Reference Kerikeri - heritage of Dreams by Nancy Pickmere (pages 45-46).

b. The name Wapiti is a direct historical connection to the land albeit of a more recent nature. The present owners of the land purchased it in the 1980's and set up a small deer farm. Wapiti is a breed of Elk which was farmed on the property and the name conjures up memories of the mighty stags bellowing down the valley.

c. The name Lone Gum relates to the sole gum tree at the entrance to the subdivision.

Road 2 suggestions:

a. The name Wapiti is a direct historical connection to the land albeit of a more recent nature. The present owners of the land purchased it in the 1980's and set up a small deer farm. Wapiti is a breed of Elk which was farmed on the property and the name conjures up memories of the mighty stags bellowing down the valley.

b. The name Hillthorpe is part of an Old Land Claim Plan 60 which was originally purchased by James Kemp and subdivided for his family. The subject land was given to Henry Tacy Kemp who built a house on it and called the property "Hillthorpe". The subdivision thus has a direct historical connection to this name. Reference Kerikeri - heritage of Dreams by Nancy Pickmere (pages 45-46).

c. The name Willowtree relates to the willow trees that the road leads on an adjoining property. The background for these names is given also as per the Road Naming application attached (A3075446).

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant proposal

The applicant suggestions are as follows:

Road 1:

a. Hillthorpe Way

b. Wapiti Way

c. Lone Gum Lane

Road 2:

a. Wapiti Way

b. Hillthorpe Way

c. Willowtree Lane

Land Information New Zealand (LINZ) have no objections to the names suggested above.

Iwi consultation on proposed road names

Feedback has been received from a representative of Ngati Rehia. They do not support the name of Hillthorpe Way.

They do however, offer a number of alternatives being Kauri Lane, Puriri Place or Harakeke Road. Their reasoning is outlined in attachment (A3123604). In a reply, the customer expressed a preference to not consider these as per attachment (A3125709).

Options for road naming of 16 Silkwood Lane, Kerikeri

As per applicant request being:

Road 1 Hillthorpe Way

Road 2 Wapiti Way

Taking into consideration the Iwi/Hapu feedback, and still accommodating the applicants suggestions:

Road 1 Lone Gum Lane

Road 2 Wapiti Way

As per Iwi/ Hapu feedback with respect to road 1

Road 1 Harakeke Road

Road 2 Wapiti Way

Te Take Tūtohunga / Reason for the recommendation

The road names proposed by the applicant are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

In taking into consideration the Iwi/Hapu feedback from Ngati Rehia, option 2.3.2 is recommended. This option still adopts the various proposals from the applicant without adopting the road name being objected too.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

ngĀ Āpitihanga / Attachments

1. Application -- A3075446 ⇩

2. Map - A3123567 ⇩

3. Hillthorpe Way Schedule - A3127636 ⇩

4. Wapiti Way Schedule - A3127638 ⇩

5. LINZ approval - A3127648 ⇩

6. Iwi approval - A3123604 ⇩

7. Applicant response - A3125709 ⇩

Te Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Te Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of two private roads and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Iwi/Hapu representatives were consulted and were asked to provide their input as per email (A3123604).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

7.3 Road Naming - 190 Waipapa Road, Kerikeri

File Number: A3138464

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private road addressed at 190 Waipapa Road, Kerikeri. Community Boards have delegated authority to name private roads. Iwi/Hapu representatives have suggested alternative names but these are not preferred by the applicant.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board name a private road currently addressed at 190 Waipapa Road, The Lakes Drive, Kerikeri.

1) TĀhuhu kŌrero / Background

Stephen Bill of Crown Brands has advised that this is a private road created between properties that will eventually become a public road which will pass through two lakes addressed at 190 Waipapa Road, Kerikeri.

Community Boards have delegated authority to name private roads.

The names, The Lakes and Lakeview are from two significant lakes that were built by Mr John Mason.

The background for these names is given also as per the Road Naming application attached (A3080463).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1. The Lakes Drive

2. Lakeview Drive

Iwi/Hapu representatives were consulted and were asked to provide their input. They suggested other names for the applicant to consider as per email attachment (A3138466).

Mr Stephen Bill has advised that he would like to keep the road names given in the application as per email attachment (A3138465).

The Roading team and Land Information NZ (LINZ) have no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Application - A3080463 ⇩

2. Map - A3080464 ⇩

3. Schedule - A3138462 ⇩

4. LINZ approval - A3080465 ⇩

5. Iwi/Hapu suggestion - A3138466 ⇩

6. Applicant reply to Iwi/Hapu suggestion - A3138465 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Iwi/Hapu representatives were consulted and were asked to provide their input. They suggested other names for the applicant to consider as per email attachment (A3138466). Mr Stephen Bill has advised that he would like to keep the road names given in the application as per email attachment (A3138465).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All property owners have given consent which is written in the Road Naming application attached (A3080463).
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

7.4 Road Naming - 122 Waipapa Road, Kerikeri

File Number: A3147525

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private road addressed at 122 Waipapa Road, Kerikeri. Community Boards have delegated authority to name private roads.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board name a private road currently addressed at 122 Waipapa Road, Millers Lane, Kerikeri.

1) TĀhuhu kŌrero / Background

Mr. Denis Thomson of Thomson Survey Ltd has advised that this is a private road created by a sub-division addressed at 122 Waipapa Road, Kerikeri.

Community Boards have delegated authority to name private roads.

The name Millers is from Bruce and Kristina Miller who have owned this property for 30 years.

The background for these names is given also as per the Road Naming application attached (A3123801).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1. Millers Lane

2. Millers Way

The Roading team and Land Information NZ (LINZ) have no objections to the names suggested above.

Local Iwi/ Hapu representatives were consulted and were asked to provide their input. They are happy with the names requested as per email attached (A3146458).

Take Tūtohunga / Reason for the recommendation

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Āpitihanga / Attachments

1. Application - A3123801 ⇩

2. Map - A3134476 ⇩

3. Schedule - A3146469 ⇩

4. LINZ approval - A3134481 ⇩

5. Iwi approval - A3146458 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Local Iwi/ Hapu representatives were consulted and were asked to provide their input. They are happy with the names requested as per email attached (A3146458).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

PDF Creator

7.5 Statement of Community Board Fund Account as at 31 March 2021

File Number: A3159416

Author: Ajay Kumar, Management Accountant

Authoriser: Angie Thomas, Manager - Accounting Services

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 March 2021”.

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2020	$194,572.00
· Plus uncommitted funds from 2019-20 carried forward	$8,868.09
· Plus unused funds from 2019-20 (KOAST and Resilient Russell)	$2,130.43
· Plus Unspent from 2018/19 - Russell Baptist Church - Development of carport outside church	$8,000.00
· Plus Unspent from 2018/19 - Mai Lyfe - Resurfacing of the basketball court at Kerikeri Domain	$25,333.00
· Plus Unspent from 2018/19 - Volunteering Northland Operational Costs	$5,000.00
· Plus Unspent from 2018/19 - Kaeo Christmas Parade Organising Committee for Kaeo Christmas Parade and Traffic Management	$5,000.00
· Plus Unspent from 2018/19 - Lions Club of Kerikeri for Traffic Management of Kerikeri Santa Parade	$2,228.62
· Plus Unspent from 2018/19 - Kawakawa Santa Parade for Kawakawa Santa Parade and Traffic Management	$2,500.00
· Less funds granted and uplifted to 31 March 2021	$98,838.80
· Less funds not uplifted from 4 March 2021 for Bay of Islands Rotary Club for 2021 Duck Race	$1,974.00
Community Fund Account balance as at 31 March 2021	$152,819.34

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 31 March 2021 is $152,819.34.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 31 March 2021 is attached.

Attachments

1. Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 31 March 21 - A3159248 ⇩

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

Take Tūtohunga / Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy

Āpitihanga / Attachments

1. Application - Kerikeri Theatre Company - A3160278 ⇩

2. Application - Bay of Islands Animal Rescue - A3160275 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

7.8 Project Funding Reports

File Number: A3153876

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Kaeo Christmas Parade

Te Ruapekapeka Trust

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Project Report - Kaeo Christmas Parade - A3160277 ⇩

2. Project Report - Te Ruapekapeka Trust - A3161041 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

7.9 Winter 2021 Rural Travel Funding Applications

File Number: A3153895

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

To allocate Rural Travel Funding for the 2021 winter sporting season.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Bay of Islands College $3000

b) Bay of Islands Amateur Swimming Club $2000

c) Kerikeri Gymnastics Club $1630

d) Kerikeri High School $1489

e) Kerikeri Rugby Football Club $2700

f) Moerewa J&T Rugby Club $2000

g) Russell Sports Club $1500

h) Wahine Toa Netball Club $1200

i) Whangaroa College $3500

j) Waka Atea $2500

Total $21,519

1) TĀhuhu kŌrero / Background

The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented. The strategy is yet to be developed.

Kiwisport was launched in 2009 by Prime Minister John Key and funding is given to Sport Northland to achieve three objectives. One of the barriers that has been identified in Northland is the cost of travel. Sport Northland agreed to give part of its funding to the Far North District Council to add to its Rural Travel Fund to overcome the travel barrier and help achieve their three objectives.

Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding. Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results. This funding round is the second of two funding rounds for the current financial year, for sporting activities taking place in winter, or until November 2019 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close in local newspapers and on Council’s Facebook page. The Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.

Funding is available for activities taking place within the district. It is understood, that in some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.

Project reports for any previous grants have been received from all the current applicants. Further detailed information provided by Sport Northland regarding their recommendations has been distributed to Board Members separately.

	Sport Northland (Kiwisport)	Sport New Zealand (Rural Travel)
What are the Objectives?	1. Increase the number of children participating in sport 2. Increase the availability and accessibility of sport for children 3. Support the development of skills to enable effective participation.	Subsidise travel for junior teams participating in local sport competition.
How much is available?	$25,000.00 across the Far North District.	$25,080.30 across the Far North District.
Funding is not available for	Coaches, referees, children playing in Regional or District rep teams, club/school sport administration.	Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.
Who can apply?	Schools, clubs or individuals.	Schools, clubs or individuals.
What age group is funding for?	Funding is available for school aged children. This is understood to be ages 5 - 18 years of age.	Funding is available for youth/children aged 5 - 19 years of age.
Eligible Sports	Team or individual organised sporting activities such as volleyball, netball, rugby; hockey, football, orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming.	Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

Take Tūtohunga / Reason for the recommendation

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Kiwisport agreement with Sport Northland to increase participation in sport by young people living in rural communities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Council receives two grants annually that make up this funding budget - $25,080.30 from Sport New Zealand and $25,000 (plus GST) from Sport Northland.

The total budget for rural travel funding for the 2020/21 financial year is $50,080.30. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. It is recommended that only 40% of the total funding be allocated for summer activities and the remainder allocated for the busier winter sporting season.

The total available funds for the winter season is usually $12,044.70. Additional funds (including funding returned or unused by applicants from previous funding rounds, and funds carried over from previous funding rounds) have been added to this amount to allow the grant recommendations in this report to be made.

%	Board	40% Summer	60% Winter	Total
40.5%	Bay of Islands-Whangaroa Community	$8,029.80	$12,044.70	$20,074.50
31.5%	Te Hiku Community	$6,245.40	$9,368.10	$15,613.50
28%	Kaikohe-Hokianga Community	$5,551.47	$8,327.20	$13,878.67

Āpitihanga / Attachments

1. Application - Bay of Islands College - A3158253 ⇩

2. Application - BOI Amateur Swimming Club - A3158248 ⇩

3. Application - Kerikeri Gymnastics Club - A3158249 ⇩

4. Application - Kerikeri High School - A3158254 ⇩

5. Application - Kerikeri Rugby Football Club - A3158252 ⇩

6. Application - Moerewa J & T Sports Club - A3158246 ⇩

7. Application - Russell Sports Club - A3158251 ⇩

8. Application - Wahine Toa Netball Club - A3158247 ⇩

9. Application - Whangaroa College - A3158255 ⇩

10. Application - Waka Atea - A3158250 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

6 May 2021

7.10 Rural Travel Funding Project Reports

File Number: A3158802

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Bay of Islands Amateur Swimming Club

b) Kerikeri High School

c) Paihia Football Club

1) TĀhuhu kŌrero / Background

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Project Report - Bay Of Islands Amateur Swimming Club - A3158791 ⇩

2. Project Report - Kerikeri High School - A3158793 ⇩

3. Project Report - Paihia Football Club Report - A3158792 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.