Agenda of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Agenda

16 July 2019

The Local Government Act 2002 states the role of a Community Board is to:-

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Maori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc.)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Adele Gardner	N/A - FNDC Honorarium
	The Far North 20/20, ICT Trust	Trustee
	Te Ahu Charitable Trust	Trustee
	ST Johns Kaitaia Branch	Trustee/ Committee Member
	I know many FNDC staff members as I was an FNDC staff member from 1994-2008.
Partner of Adele Gardner	N/A as Retired
Bronwyn Hunt	CBEC		Director	Stand aside from any discussion held
	Independent Hearings Commissioner			Continue to be available as a commissioner with the exception of any within the Te Hiku area.
	Te Rarawa Anga Mua	Senior member of TRAM and technical advisor to PSGE for Te Runanga o Te Rarawa		Remove oneself from discussion and any decision making
	Principle Advisor Policy, Strategy and Service Delivery	Te Hiku Beach Governance Board		Continue to provide technical advice to the board, no decision making authority with respect to the board
	Reconnecting Northland (Chair)
	Te Ahu Charitable Trust (member)		Council is a tenant of the Te Ahu Facility
	R Tucker Thompson Sail Training Trust		Trust leases a building and mooring currently operated by Far North Holdings	Abide by the trust document, remove oneself from discussion and any decision making.
	Far North Regional Museum Trust (chair)		Museum located and operated by FNDC, Advisory and responsibility of trust is with the collections.	Abide by the MOU (May 2017)
	Was employed between 1995-2010 as a senior manager within Council. There are staff who are still with FNDC that once reported to me. Don’t think there’s a conflict but would like it noted.
Awhina Murupaenga	No form received
Melanie Dalziel	No form received
Nuu Ward	No form received
Lawrie Atkinson	No form received
Felicity Foy	Director - Northland Planning & Development	I am the director of a planning and development consultancy that is based in the Far North and have two employees. Property owner of Commerce Street, Kaitaia		I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.
				I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.
				I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.
	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road, and Allen Bell Drive.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, and Allen Bell Drive.
	Foy Farms partnership	Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa and 2 dwelling on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
Partner Felicity Foy	Employed by Justaplumber Taipa
Partner Felicity Foy	Friends with some FNDC employees

Te Hiku Community Board Meeting Agenda

16 July 2019

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A2497569

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

The minutes are attached to allow the Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 28 May 2019 be confirmed as a true and correct record.

1) Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1. Te Hiku Community Board Unconfirmed Minutes - 28 May 2019 - A2491244 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	None
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Not applicable.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

16 July 2019

MINUTES OF Far North District Council
Te Hiku Community Board Meeting
HELD AT THE Kaitaia Golf Club, Takahe Street, Ahipara
ON Tuesday, 28 May 2019 AT 10:08 AM

PRESENT: Chairperson Adele Gardner, Member Lawrie Atkinson, Member Bronwyn Bauer-Hunt, Member Awhina Murupaenga, Member Nuu Ward, Cr Felicity Foy

STAFF PRESENT: Melissa Wood - Meetings Administrator, Marlema Baker - Meetings
Administrator, Aya Morris - Community Development Advisor, Nina Gobie -
Team Leader Facilities Operations

1 Apologies and conflicts of Interest

Apology

Committee Resolution 2019/29

Moved: Chairperson Adele Gardner

Seconded: Member Bronwyn Bauer-Hunt

That the apology received from Member Melanie Dalziel be accepted and leave of absence granted.

Carried

No conflicts of interest were declared.

2 Public Forum

There were no speakers for public forum

3 Deputations

There were no deputations

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 5.1 document number A2485501, pages 12 - 13 refers

Resolution 2019/30

Moved: Member Bronwyn Bauer-Hunt

Seconded: Member Nuu Ward

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 16 April 2019 be confirmed as a true and correct record.

Carried

5 Infrastructure and Asset Management Group

5.1 Road Naming - Private Road, Coopers Beach

Agenda item 6.1 document number A2470455, pages 21 - 22 refers

Resolution 2019/31

Moved: Member Bronwyn Bauer-Hunt

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way, Frazer Place, addressed off Vidar Way, Coopers Beach as per map (A2470359).

Carried

5.2 Te Hiku Hall Committees AGM Minutes, Financial Statements and / or Usage Data

Agenda item 6.2 document number A2458167, pages 25 - 26 refers

Resolution 2019/32

Moved: Chairperson Adele Gardner

Seconded: Member Bronwyn Bauer-Hunt

That the Te Hiku Community Board receive the report “Te Hiku Hall Committees AGM Minutes, Financial Statements and / or Usage Data”.

Carried

At 10:21 a.m., Cr Felicity Foy left the meeting. At 10:23 a.m., Cr Felicity Foy returned to the meeting.

6 SPEAKERS

Janna Sicely from Kerikeri Theatre Company spoke to the Board in regard to the funding application agenda item 7.7 refers.

Lesley Wallace, Sport Northland funding coordinator spoke to the Board in regard to the Rural Travel Funding applications agenda item 7.2 refers. She also provided an update to the Board on the Ahipara Community Plan.

The meeting was adjourned from 10:58 am to 11:19 am.

7 Corporate Services Group

7.1 Rural Travel Funding Project Reports

Agenda item 7.1 document number A2405086, pages 48 - 50 refers

Committee Resolution 2019/33

Moved: Member Bronwyn Bauer-Hunt

Seconded: Member Nuu Ward

That the Te Hiku Community Board note the Rural Travel Project Reports from:

a) Aupouri Rugby Football Sports Club

b) Bay of Islands Special Olympics Kaitaia (May 2017)

c) Bay of Islands Special Olympics Kaitaia (November 2017)

d) Kaingaroa School

e) Kaitaia College

f) Kaitaia Pirates Sports Club

g) Kaitaia United Associated Football Club

h) Mangonui School

i) Peria School

j) Te Kura Kaupapa Maori o Pukemiro

Carried

7.2 Rural Travel Funding - Applications Winter round 2018/19

Agenda item 7.2 document number A2407290, pages 71 - 75 refers

Resolution 2019/34

Moved: Member Bronwyn Bauer-Hunt

Seconded: Member Nuu Ward

That the Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Aupouri Rugby Football & Sports Club $1200

b) Eastern United Rugby & Sports Club $200

c) Kaitaia Pirates Sports Club $700

d) Kaitaia Rugby Club JMB $1700

e) Mangonui School $1100

f) Ngataki School $370

g) Panguru Rugby Football Club $375

h) Panguru Sweat Shop and Sports Club $375

i) Peria School $600

j) Taipa Area School $500

k) Te Hapua School $540

l) Te Kura Taumata o Panguru $600

m) Te Kura Kaupapa Maori o Pukemiro $1500

n) Te Rarawa JMB Rugby Club $1800

Carried

7.3 Chairperson and Member Reports

Agenda item 7.3 document number A2407344, pages 104 - 105 refers

Resolution 2019/35

Moved: Member Bronwyn Bauer-Hunt

Seconded: Member Lawrie Atkinson

That the Te Hiku Community Board note the reports from the Chairperson, and Members Ward, and Atkinson.

Carried

The meeting was adjourned from 12:22 pm to 1:09 pm .

7.4 Elected Member Conference Attendance Reports - 2019 Community Boards Conference

Agenda item 7.4 document number A2474408, pages 111 - 113 refers

Resolution 2019/36

Moved: Chairperson Adele Gardner

Seconded: Member Bronwyn Bauer-Hunt

That Council note the report entitled “Elected Member Conference Attendance Reports - 2019 Community Boards Conference”

Carried

7.5 Funding Project Reports

Agenda item 7.5 document number A2439473, pages 118 - 120 refers

Resolution 2019/37

Moved: Chairperson Adele Gardner

Seconded: Member Bronwyn Bauer-Hunt

That the Te Hiku Community Board notes the following Local Community Grant Project Reports from:

a) Ahipara Coastal Patrol

b) Doubtless Bay Fishing Contest & Auction

c) Far North Environment Centre

d) Kaitaia and Districts Agricultural and Pastoral association

e) Pukenui Community Gardens (St Mary’s Community Church)

f) Te Ropu o Muriwhenua Inc

Carried

7.6 Te Hiku Statement of Community Fund Account as at 31 March 2019

Agenda item 7.6 document number A2438112, pages 134 - 135 refers

Motion

Moved: Member Bronwyn Bauer-Hunt

Seconded: Member Nuu Ward

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Fund Account as at 31 March 2019”.

Amendment

Moved: Member Bronwyn Bauer-Hunt

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board:

a) receives the report “Te Hiku Statement of Community Fund Account as at 31 March 2019”.

b) allocates the remaining balance of unspent Local Community Grant Account funds as at 30 June 2019, towards the Centennial Park project, in alignment with the Board’s strategic priorities.

CARRIED

The amendment became the substantive motion

Resolution 2019/38

Moved: Member Bronwyn Bauer-Hunt

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board:

a) receives the report “Te Hiku Statement of Community Fund Account as at 31 March 2019”.

b) allocates the remaining balance of unspent Local Community Grant Account funds as at 30 June 2019, towards the Centennial Park project, in alignment with the Board’s strategic priorities.

CARRIED

7.7 Application for Funding - Kerikeri Theatre Company

Agenda item 7.7 document number A2474645, pages 137 - 139 refers

Resolution 2019/39

Moved: Member Bronwyn Bauer-Hunt

Seconded: Member Nuu Ward

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $1,514 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri Theatre Company for costs toward their performances of ‘Ladies Night’.

i) Proud vibrant communities

ii) Liveable communities that are healthy, safe, connected, and sustainable

Carried

3 Meeting Close

The Meeting closed at 1:35 pm.

The minutes of this meeting were confirmed at the Te Hiku Community Board Meeting held on 16 July 2019.

...................................................

CHAIRPERSON

Te Hiku Community Board Meeting Agenda

16 July 2019

7 Corporate Services Group

7.1 Chairperson and Member Reports

File Number: A2407331

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

Recommendation

That the Te Hiku Community Board note the reports from the Chairperson, and Members Atkinson, Ward and Dalziel.

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The reports from the Chairperson and Members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. Chairperson Gardner Report May-June 2019 - A2537116 ⇩

2. Member Atkinson Report May-June 2019 - A2537119 ⇩

3. Member Ward Report May-June 2019 - A2539565 ⇩

4. Member Dalziel Report May-June 2019 - A2539546 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Yes
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

16 July 2019

7.2 Funding Project Reports

File Number: A2497596

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To receive the project reports from funding applicants in accordance with the Community Grants Policy.

Executive Summary

Recipients of grants from the Community Fund must complete and submit a project report within two months of completion of their project. A Project report has been received from Far North Avocado Festival Trust, and Awhina Hoiho.

Recommendation

That the Te Hiku Community Board notes the following Local Community Grant Project Reports from:

a) Far North Avocado Festival Trust

b) Awhina Hoiho

1) Background

The Community Grant Policy - Section 1, Clause 15 states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years”.

2) Discussion and Options

Copies of the project reports are attached for the Board’s information. Further supporting documentation provided by the applicant has been provided to Board Members for their consideration separately. Should Board members have concerns or issues with the report, they should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grants Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1. Community Grant Fund project report - Far North Avocado Festival Trust - A2526378 ⇩

2. Community Grant Fund project report - Awhina Hoiho - A2539967 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Community Grant Policy applies to this matter and relevant sections are included in the content of the report.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a community board report
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	None
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	The Community Board has delegated authority to allocate funding.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for Budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

16 July 2019

7.4 Application for Funding - Far North Environment Centre

File Number: A2539432

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with the information on Far North Environment Centre’s application for a Community grant to assist members in determining whether to approve or decline the application.

Executive Summary

· The Applicant seeks funding towards costs associated with their ‘Crafty Mondays’ workshops

· The Board has funded the applicant previously

Recommendation

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $990 (plus GST if applicable) to be paid from the Board’s Community Fund account to Far North Environment Centre for costs toward their Crafty Mondays workshops.

i) Proud vibrant communities

ii) Liveable communities that are healthy, safe, connected, and sustainable

1) Background

The Far North Environment Centre (Eco-Centre), managed by Te Pokapū Tiaki Taiao O Te Tai Tokerau Trust, is a centre for community groups working in the Far North with an environmental and sustainability focus. They bring together individuals, groups and local government to bolster the resilience of the local community. It is staffed by a team of volunteers drawn from across the groups involved, along with administrative support and project staff when funded projects allow. The aim of workshops is to facilitate the sharing of knowledge and skills. Funding enables workshops to continue at no cost (or koha) ensuring there is no financial barrier to participation.

2) Discussion and Options

Preliminary assessment of the application:

The applicant has been previously funded by the Board in 2016 and 2017. Project reports have been received.

This application is for 46% of the costs for this project. They have also applied to Creative Communities, who approved a grant of $1,150.

Option 1 Authorise the full amount requested

Funding of 46% of the total project cost could be considered.

Option 2 Authorise partial funding of the amount requested

Partial funding of the amount requested could be considered.

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - Far North Environment Centre - A2538299 ⇩

2. Schedule of supporting documentation - Far North Environment Centre - A2538311 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Te Hiku Community Board
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

16 July 2019

7.5 Application for Funding - Far North Joyfest Group

File Number: A2526613

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with the information on Far North Joyfest Group’s application for a Community grant to assist members in determining whether to approve or decline the application.

Executive Summary

· The Applicant seeks funding towards costs associated with their Joyfest health and wellbeing event

· The Board has not funded the applicant previously

Recommendation

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $6,543 (plus GST if applicable) to be paid from the Board’s Community Fund account to Far North Joyfest Group for costs toward their 2019 Joyfest event.

i) Proud vibrant communities

ii) Liveable communities that are healthy, safe, connected, and sustainable

1) Background

Far North Joyfest will be a family friendly event which combines health and wellbeing with conscious living. It will take place at Butler Point, Hihi on Sunday 27 October 2019. The objective of the festival is to bring people together in community in a holistic way that promotes personal and environmental well-being, as well as celebrating diversity. It will also support local businesses and promote the area. The event is being organised by a group of volunteers who have formed a not for profit group. This is the first time the event has been held.

2) Discussion and Options

Preliminary assessment of the application:

The applicant has not been previously funded by the Board.

This application is for 13% of the costs of the event. They have also applied to Creative Communities, who approved a grant of $900 at their June meeting. An application is being prepared for FNDC events funding and the applicant is looking into other funding options.

Option 1 Authorise the full amount requested

Funding of 13% of the total project cost could be considered.

Option 2 Authorise partial funding of the amount requested

Partial funding of the amount requested could be considered.

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - Far North Joyfest Group - A2534159 ⇩

2. Schedule of supporting documentation - Far North Joyfest Group - A2533808 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Te Hiku Community Board
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

16 July 2019

7.6 Application for Funding - Lions Club of Mangonui Charitable Trust

File Number: A2526649

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with the information about Lions Club of Mangonui’s application for a Community grant to assist members in determining whether to approve or decline the application.

Executive Summary

· The Applicant seeks funding for assistance with hosting the Lions District 202K Convention to be held in November 2019

· The Board has funded the applicant previously for another event

Recommendation

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $3,976 (plus GST if applicable) to be paid from the Board’s Community Fund account to Lions Club of Mangonui Charitable Trust for costs toward hosting the 2019 Lions District 202K Convention.

i) Proud vibrant communities

ii) Liveable communities that are healthy, safe, connected, and sustainable

1) Background

The Mangonui Lions Club works on projects to improve and serve their community and the environment. Their motto is “We Serve”. They are part of Lions Clubs International, a worldwide service organisation. The Lions Club hold conventions as their AGM. Members gather to discuss ideas, gain information and inspiration to support their commitment to their service values. The 202K District extends from Cape Reinga to Te Kauwhata, Thames-Coromandel, and includes Tonga, Fiji, Samoa and American Samoa. The convention is being held at Taipa Area School and Te Ahu in Kaitaia.

2) Discussion and Options

Preliminary assessment of the application:

The applicant has been previously funded by the Board for their fun run event in 2017 and 2018. Project reports have been received.

The convention is open to non-Lions Club members as well as members. There are small registration costs for various events that are part of the convention.

When making its decision the Board should take into consideration how the event might benefit a significant sector of the community as noted in Point 11 of the Community Grant Policy.

Option 1 Authorise 50% of the costs

The applicant has requested $6,331 which is 80% of the costs of hosting the Convention, however this exceeds the amount allowed under the Community Grant Policy which states “Grant funding from any Council source shall not exceed 50% of the total project costs” This has been reflected in the report recommendation.

Option 2 Authorise partial funding of the amount requested

Partial funding of the amount requested could be considered, in alignment with the Board’s strategic approach to allocating grant funding. This could be an amount less than the 50% or an amount assigned to specific costs.

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - Lions Club of Mangonui - A2534414 ⇩

2. Schedule of supporting documentation - Lions Club of Mangonui - A2537239 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Te Hiku Community Board
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

7.7 Application for Funding - NZ Barok Incorporated

File Number: A2497611

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with the information on NZ Barok’s application for a Community grant to assist members in determining whether to approve or decline the application.

Executive Summary

· The Applicant seeks funding towards costs associated with their Baby Baroque free children’s concert in Kaitaia

· The Board has not funded the applicant previously

Recommendation

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $2,930 (plus GST if applicable) to be paid from the Board’s Community Fund account to NZ Barok Incorporated for costs toward their Baby Baroque children’s concert in Kaitaia.

i) Proud vibrant communities

1) Background

NZ Barok is New Zealand’s only period instrument orchestra. Comprising leading baroque specialists from all over New Zealand, NZ Barok performs using instruments and playing styles of the period. The Baby Baroque Free Kids Concert is for children aged between 0-6 years. The concert is designed to expose young children to a rich, engaging, interactive live music experience.

2) Discussion and Options

Preliminary assessment of the application:

The applicant has not been previously funded by the Board.

This application is for up to 51% of the costs for this production. Funding has also been sought from other sources.

Option 1 Authorise 50% of the total cost

Funding of 50% of the total project cost could be considered. The applicant has indicated they are requesting up to $3,000, which is 51% of the costs. The recommendation in this report is for 50% of the event costs which is $2,930.

Option 2 Authorise partial funding of the amount requested

Partial funding of the amount requested could be considered.

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - NZ Barok - A2537917 ⇩

2. Schedule of supporting documentation - NZ Barok - A2537919 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Te Hiku Community Board
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

7.8 Application for Funding - Youthline Auckland Charitable Trust

File Number: A2526333

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with the information about Youthline Auckland Charitable Trust’s application for a Community grant to assist members in determining whether to approve or decline the application.

executive summary

· The Applicant seeks funding for assistance with operational costs

· The Board has funded the applicant previously

Recommendation

That the Te Hiku Community Board approve the sum of $1,535 (plus GST if applicable) to be paid from the Board’s Community Fund account to Youthline Auckland for operational costs (excluding wages or salaries) to support the following Community Outcome:

i. Communities that are healthy, safe, connected and sustainable

1) Background

YACT works with young people, their families and those supporting young people. Youthline was established to ensure young people know where to get help and can access support when they need it.

YACT received $500 for service delivery costs in 2017 and has completed the Project Report form.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1 Authorise the full amount requested

This application is for $2,737 (3% of the cost of the project) - The Board could fund the full amount with an exclusion applying to wages / salary.

Option 2 Authorise partial funding of the amount requested

The Community Grant Policy states that wages or salaries are not eligible for funding. Of the $2,737 requested, $1,202 is requested for wages or salaries.

Option 3 Decline funding

Option 2 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - Youthline Auckland Charitable Trust - A2520097 ⇩

2. Schedule of supporting documentation - Youthline Auckland Charitable Trust - A2520082 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

7.9 Application for Funding - Carbon Neutral New Zealand Trust

File Number: A2551437

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Carbon Neutral New Zealand Trust (CNNZT) for facilitation/professional fees for the great Kiwi Carbon Challenge and to assist members in determining whether to approve or decline the application.

Recommendation

That the Te Hiku Community Board approve the sum of $7,694 (plus GST if applicable) to be paid from the Board’s Community Fund account to Carbon Neutral New Zealand Trust for facilitators/professional fees to support the following Community Outcomes:

i. Communities that are healthy, safe, connected and sustainable

ii. A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki

1) Background

CNNZT is a citizen led initiative with the goal to help tangata whenua make a behaviour change to mitigate the climate crisis and improve wellbeing. The Great Kiwi Carbon Challenge is a carbon calculator based on conditions in New Zealand which also considers sequestering CO2 by trees and land.

CNNZT has applied for a total of $23,080 from all three of the Community Board’s in the Far North district. CNNZT has not applied for funding previously from the Community Boards.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise the full amount requested

This application for all three Community Board is for $23,080 (29% of the cost of the project).

Option 2 Authorise partial funding of the amount requested

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - Carbon Neutral NZ Trust - A2551446 ⇩

2. Schedule of Supporting Documentation - Carbon Neutral NZ Trust - A2551456 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Medium implications for Maori in relation to land and / or water. The likely impact on iwi/hapū/whānau and their culture and traditions with their ancestral land, water, sites, wāhi tapu, valued flora and fauna, and other taonga. The Applicant needs to provide evidence of engagement with Tangata Whenua as the application states: “The goal of the application is to help Tangata Whenua to make a massive behaviour change to mitigate the climate crisis / improve wellbeing” Ted Wihongi (Senior Maori Development Advisor) is available to advise the Applicant on engagement with Tangata Whenua/Maori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Community Fund Account balance as at 01 July 2018	$146,701.00
· Plus Grant refunded from He Whanaumarama Trust	$3,000.00
· Less Allocate funds towards Jaycee Park Project (Children's Playground). $33,300 from Community Board Placemaking Fund, $19,500 from Local Community Grant Fund (Strategic Plan allocation)	$52,800.00
· Less funds granted and uplifted to 31 May 2019	$73,468.00
· Less funds not uplifted from 08 Nov 2018 for ANZAC expenses – (THCB Strategic Plan allocation, printing)	$200.00
· Less funds not uplifted from 28 May 2019 for Kerikeri Theatre Company – costs towards their performances of ‘Ladies Night’	$1,514.00
Community Fund Account balance as at 31 May 2019	$21,719.00

1	Project Costs
2	Bank account statement 30 April 2019
3	Independent Contractor Agreement 20 March 2019
4	Health & Safety Plan
5	Programme schedule information

1	Event outline
2	Business Plan
3	FNJG Constitution
4	Correspondence about pricing
5	Budget Schedule
6	Bank account statement 6 June 2019
7	Volunteer hours schedule
8	Correspondence/ quotes from event service providers
9	Quotes for consumables
10	Quote - Top Print Kaitaia
11	Quote - Live Wire Media
12	Quote - North Hire Marquees
13	Quote - Kerikeri Party Hire
14	Quote - Top Hire Marquees
15	Quote - Bridge Recording
16	Quote - AoN - Public Liability Insurance
17	Quote - Whalers Museum
18	Quote - Music & Yoga
19	Quote - DBay Hire
20	Health & Safety Plan
21	Site Plan

1	Conference registration form
2	Programme
3	Conference budget
4	Quote - Petrichevich Tour Services x 2
5	Quote - Combined Hireage
6	Quote - Empire Mart
7	Quote - Printing.Com x 2
8	Quote - Cleaning (venue)
9	Summary Cashbook 1/7/18 - 31/5/19
10	Bank account statement x 3 May 2019
11	Health & Safety Plan
12	Trust Deed
13	Trust Certificate of Registration
14	List of Trust members
15	LCNZ - Zone registration information
16	List of attachments
17	Schedule of annual community activities, projects and donations
18	Bank deposit slip

1	Cover letter to THCB
2	Flier - 2019 concerts
3	Kaitaia Budget 27 July event
4	Quote - Helen Vause publicity
5	Schedule of players’ fees
6	Players’ contracts
7	Performance Report - 31 December 2018
8	Bank Statement - 31 May 2019
9	Deposit slip
10	Director’s contract
11	Meeting minutes

1	Cover Letter
2	Additional Information for the THCB Board including statistics
3	Letter of Support - Bluelight
4	Letter of Support - Papakura High School
5	Letter of Support - Psychologist
6	Youthline Financial Statements - 31 March 2018
7	Explanation of Financial Position
8	Bank Statement as of May 2019
9	Telecommunication Costs
10	Example Quote - Vodafone
11	Example Quote - Modicagroup

1	Cover Letter
2	Quote – MPRE Marketing
3	Quote/Project Proposal - ION Technologies Limited
4	Quote - Cliff Mail
5	Quote – Keven Lewis
6	Carbon Neutral NZ Trust Dossier
7	Carbon Neutral NZ Trust risk Management Policy
8	Statement of Financial Performance for year ending 31 March 2019
9	Bank Statement dated June 2019