Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Infrastructure Committee Meeting
Wednesday, 9 February 2022
Time: |
9.30 am |
Location: |
Virtually via Microsoft Teams |
Membership:
Member Felicity Foy - Chairperson
Mayor John Carter
Deputy Mayor Ann Court – Deputy Chairperson
Cr Dave Collard
Cr Rachel Smith
Cr Kelly Stratford
Cr John Vujcich
Member Mike Edmonds – Kaikohe-Hokianga Community Board Chairperson
Member Adele Gardner – te Hiku Community Board Chairperson
Authorising Body |
Mayor/Council |
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Status |
Standing Committee |
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COUNCIL COMMITTEE
|
Title |
Infrastructure Committee Terms of Reference |
Approval Date |
7 May 2020 |
|
Responsible Officer |
Chief Executive |
Purpose
The purpose of the Infrastructure Committee (the Committee) is to ensure cost effective, quality and sustainable infrastructure decisions are made to meet the current and future needs of Far North communities and that Councils infrastructure assets are effectively maintained and operated.
The Committee will review the effectiveness of the following aspects:
· Affordable core infrastructure to support healthy and sustainable living.
· Operational performance including monitoring and reporting on significant infrastructure projects
· Delivery of quality infrastructure and district facilities
· Financial spend and reprogramming of capital works
· Property and other assets
To perform his or her role effectively, each Committee member must develop and maintain
his or her skills and knowledge, including an understanding of the Committee’s responsibilities, Councils’ infrastructure assets such as roading, three waters and district facilities.
Membership
The Council will determine the membership of the Infrastructure Committee.
The Infrastructure Committee will comprise of at least six elected members (one of which will be the chairperson).
Mayor Carter |
Felicity Foy – Chairperson |
Ann Court – Deputy Chairperson |
Dave Collard |
Kelly Stratford |
John Vujcich |
Rachel Smith |
Mike Edmonds |
Adele Gardner |
Non-appointed Councillors may attend meetings with speaking rights, but not voting rights.
Quorum
The quorum at a meeting of the Infrastructure Committee is 5 members.
Frequency of Meetings
The Infrastructure Committee shall meet every 6 weeks but may be cancelled if there is no business.
Power to Delegate
The Infrastructure Committee may not delegate any of its responsibilities, duties or powers.
Committees Responsibilities
The Committees responsibilities are described below:
Quality infrastructure and Facilities
· Assess and provide advice to Council on strategic issues relating to the provision of Council’s infrastructural activities and district facilities
· Review, and recommend to Council, policy and strategies for the delivery of infrastructural asset services
· Monitor achievement of outcomes included in the Infrastructure Strategy and other infrastructure strategies e.g District Transport Strategy
· Ensure that Council protects its investment in its infrastructural assets in accordance with accepted professional standards
· Monitor the risks, financial and operational performance of the Council's infrastructural activities and facilities
· Monitor major contract performance measures/key result areas (KRAs)
Significant Projects – spend, monitoring and reporting
· Monitor significant projects
· Approve budget overspend (above tolerance levels in the CE delegations) and any reprogramming of capex for a project or programme provided that:
o The overall budget is met from savings
o The overall budget for capex is not exceeded. Where this is not the case, the Committee must either:
§ Recommend to Council that additional funding is approved (outside the Annual Plan or Long-Term Plan process), or
§ Recommend as part of the next round of Long-Term Plan or Annual Plan process that the funding is considered for inclusion.
· Approve tenders and contracts provided they are:
o Up to $3 million,
o in accordance with the current year’s plan, whether that be Annual Plan or Long-Term Plan, and
o deemed low by the Significance and Engagement Policy
Compliance
· Ensure that operational functions comply with legislative requirements and Council policy
· Ensure that consents associated with Council's infrastructure are being met and renewals are planned for
Service levels (non-regulatory)
· Recommend service level changes and new initiatives to the Long Term and Annual Plan processes.
Relationships
· Monitoring Council’s relationship with the Northland Transportation Alliance
o Receive quarterly performance reports
· Monitoring Council’s relationship with the Far North Waters Alliance Partner
Property
· Recommend to Council the acquisition or disposal of assets.
· Approve new leases and lease renewals (of non-reserve land), in accordance with the current years’ plan, whether that be Annual Plan or Long-Term Plan.
Receive updates on changes to national and regional policies that impact on Council provision of infrastructure and where appropriate make recommendation to Council.
Rules and Procedures
Council’s Standing Orders and Code of Conduct apply to all the committee’s meetings.
Annual reporting
The Chair of the Committee will submit a written report to the Chief Executive on an annual basis. The review will summarise the activities of the Committee and how it has contributed to the Council’s governance and strategic objectives. The Chief Executive will place the report on the next available agenda of the governing body.
INFRASTRUCTURE COMMITTEE - MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Hon John Carter QSO |
Board Member of the Local Government Protection Programme |
Board Member of the Local Government Protection Program |
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Carter Family Trust |
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Felicity Foy (Chair) |
Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties in Cable Bay, and Allen Bell Drive - Kaitaia. |
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Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive. |
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Foy Farms Partnership |
Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa |
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Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for dwellings on Church Road, Kaingaroa and dwellings on Allen Bell Drive, Kaitaia, and property on North Road, Kaitaia, one title contains a cell phone tower. |
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King Family Trust |
This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane. |
These trusts own properties in the Far North. |
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112 Commerce Street Holdings Ltd |
Owner of commercial property in Commerce Street Kaitaia. |
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Foy Property Management Ltd |
Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust. |
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Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
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Shareholder of Coastline Plumbing NZ Limited |
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Felicity Foy - Partner |
Director of Coastline Plumbing NZ Limited |
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Friends with some FNDC employees |
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Deputy Mayor Ann Court (Deputy) |
Waipapa Business Association |
Member |
|
Case by case |
Warren Pattinson Limited |
Shareholder |
Building company. FNDC is a regulator and enforcer |
Case by case |
|
Kerikeri Irrigation |
Supplies my water |
|
No |
|
District Licensing |
N/A |
N/A |
N/A |
|
Ann Court Trust |
Private |
Private |
N/A |
|
Waipapa Rotary |
Honorary member |
Potential community funding submitter |
Declare interest and abstain from voting. |
|
Properties on Onekura Road, Waipapa |
Owner Shareholder |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
|
Property on Daroux Dr, Waipapa |
Financial interest |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
|
Flowers and gifts |
Ratepayer 'Thankyou' |
Bias/ Pre-determination? |
Declare to Governance |
|
Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
|
Staff |
N/A |
Suggestion of not being impartial or pre-determined! |
Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair. |
|
Warren Pattinson |
My husband is a builder and may do work for Council staff |
|
Case by case |
|
Ann Court - Partner |
Warren Pattinson Limited |
Director |
Building Company. FNDC is a regulator |
Remain at arm’s length |
Air NZ |
Shareholder |
None |
None |
|
Warren Pattinson Limited |
Builder |
FNDC is the consent authority, regulator and enforcer. |
Apply arm’s length rules |
|
Property on Onekura Road, Waipapa |
Owner |
Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development. |
Would not submit. Rest on a case-by-case basis. |
|
David Collard |
Snapper Bonanza 2011 Limited |
45% Shareholder and Director |
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Trustee of Te Ahu Charitable Trust |
Council delegate to this board |
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|
Mate Radich |
No form received |
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|
Rachel Smith |
Friends of Rolands Wood Charitable Trust. |
Trustee. |
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Mid North Family Support. |
Trustee. |
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Property Owner. |
Kerikeri. |
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Friends who work at Far North District Council. |
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Kerikeri Cruising Club. |
Subscription Member and Treasurer. |
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Vision Kerikeri |
Financial Member |
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Rachel Smith (Partner) |
Property Owner. |
Kerikeri. |
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Friends who work at Far North District Council. |
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Kerikeri Cruising Club. |
Subscription Member. |
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Vision Kerikeri |
Financial Member |
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Town and General Groundcare Limited |
Director, Shareholder |
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Kelly Stratford |
KS Bookkeeping and Administration |
Business Owner, provides bookkeeping, administration and development of environmental management plans |
None perceived |
Step aside from decisions that arise, that may have conflicts |
Waikare Marae Trustees |
Trustee |
Maybe perceived conflicts |
Case by case basis |
|
Bay of Islands College |
Parent Elected Trustee |
None perceived |
If there was a conflict, I will step aside from decision making |
|
Karetu School |
Parent Elected Trustee |
None perceived |
If there was a conflict, I will step aside from decision making |
|
Māori title land – Moerewa and Waikare |
Beneficiary and husband is a shareholder |
None perceived |
If there was a conflict, I will step aside from decision making |
|
Sister is employed by Far North District Council |
|
|
Will not discuss work/governance mattes that are confidential |
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Gifts - food and beverages |
Residents and ratepayers may ‘shout’ food and beverage |
Perceived bias or predetermination |
Case by case basis |
|
Taumarere Counselling Services |
Advisory Board Member |
May be perceived conflicts |
Should conflict arise, step aside from voting |
|
Sport Northland |
Board Member |
May be perceived conflicts |
Should conflict arise, step aside from voting |
|
He Puna Aroha Putea Whakapapa |
Trustee |
May be perceived conflicts |
Should conflict arise, step aside from voting should they apply for funds |
|
Kawakawa Returned Services Association |
Member |
May be perceived conflicts |
Should conflict arise, step aside from voting should they apply for funds |
|
Whangaroa Returned Services Association |
Member |
May be perceived conflicts |
Should conflict arise, step aside from voting should they apply for funds |
|
National Emergency Management Advisor Committee |
Member |
|
Case by case basis |
|
Te Rūnanga ā Iwi o Ngāpuhi |
Tribal affiliate member |
As a descendent of Te Rūnanga ā Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā Iwi o Ngāpuhi Council relations |
Declare a perceived conflict should there appear to be one |
|
Te Rūnanga ā Iwi o Ngāti Hine |
Tribal affiliate member |
Could have a perceived conflict of interest |
Declare a perceived conflict should I determine there is a conflict |
|
Kawakawa Business and Community Association |
Member |
|
Will declare a perceived conflict should there appear to be one |
|
Kelly Stratford - Partner |
Chef and Barista |
Opua Store |
None perceived |
|
Māori title land – Moerewa |
Shareholder |
None perceived |
If there was a conflict of interest, I would step aside from decision making |
|
John Vujcich |
Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
|
Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
|
Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
|
Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
|
Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
|
Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
|
Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
|
Mike Edmonds |
Chair |
Kaikohe Mechanical and Historic Trust |
Council Funding |
Decide at the time |
Committee member |
Kaikohe Rugby Football and Sports Club |
Council Funding |
Withdraw and abstain |
|
Adele Gardner |
N/A - FNDC Honorarium |
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Te Hiku Education Trust |
Trustee |
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Te Ahu Charitable Trust |
Trustee |
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ST Johns Kaitaia Branch |
Trustee/ Committee Member |
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Te Hiku Sports Hub Committee |
Committee Member |
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I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
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Partner of Adele Gardner |
N/A as Retired |
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Infrastructure Committee Meeting Agenda |
9 February 2022 |
Infrastructure Committee Meeting
will be held in the Virtually via Microsoft Teams on:
Wednesday 9 February 2022 at 9.30 am
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga – Opening Prayer
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
6.1 Tourism Infrastructure Fund Round 4 - Freedom Camping Study
6.2 Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust Annual Report
6.3 Infrastructure and Asset Management (IAM) Monthly Business Report for December 2021
6.4 Infrastructure Committee Action Sheet Update January 2022
7 Karakia Whakamutunga – Closing Prayer
8 Te Kapinga Hui / Meeting Close
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Te Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
9 February 2022 |
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
File Number: A3565038
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes of the previous Infrastructure Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.
That the Infrastructure Committee confirm that the minutes of the meeting held 24 November 2021 be confirmed as a true and correct record. |
1) Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meeting are attached. Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. 2021-11-24 Infrastructure Committee Minutes - A3498448 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Infrastructure Committee Meeting Agenda |
9 February 2022 |
MINUTES OF Far North District Council
Infrastructure
Committee Meeting
HELD Virtually via
Microsoft Teams
ON Wednesday, 24
November 2021 AT 1.00 pm
PRESENT: Chairperson Felicity Foy, Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Mike Edmonds, Member Adele Gardner
IN ATTENDANCE: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)
1 Karakia TimatAnga – Opening Prayer
Cr. Rachel Smith opened the meeting with a karakia.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Apology |
Resolution 2021/37 Moved: Chairperson Felicity Foy Seconded: Cr Rachel Smith That the apology received from His Worship the Mayor be accepted and leave of absence granted. In Favour: Felicity Foy, Ann Court, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner Against: Nil Carried |
3 Ngā Tono Kōrero / Deputation
Per Lugnet spoke on behalf of Northstar.
Manu Burkhardt spoke on behalf of FNR Group – Nga Ara o Te Hiku LTD
Kerry Thomas on behalf of Waka Kotahi to provide an update on a new roundabout project.
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A3476232, pages 14 - 20 refers. |
Resolution 2021/38 Moved: Chairperson Felicity Foy Seconded: Member Adele Gardner That the Infrastructure Committee confirm that the minutes of the meeting held 13 October 2021 be confirmed as a true and correct record. In Favour: Felicity Foy, Ann Court, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner Against: Nil Carried |
5 Reports
5.1 Eastern Ward Tree Removals Request Agenda item 5.1 document number A3439765, pages 21 - 27 refers. |
Resolution 2021/39 Moved: Cr Rachel Smith Seconded: Cr Dave Collard That the Infrastructure Committee recommend that Council: a) approve the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive at an unbudgeted operational expenditure of $27,000 plus GST b) approve the maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk at an unbudgeted operational expenditure of $10,000 plus GST In Favour: Felicity Foy, Ann Court, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner Against: Nil Carried |
6 Information Reports
6.1 Kerikeri Waipapa Transport Network Agenda item 6.1 document number A3437356, pages 28 - 51 refers. |
Resolution 2021/40 Moved: Deputy Mayor Ann Court Seconded: Cr Dave Collard That the Infrastructure Committee receive the report Kerikeri Waipapa Transport Network and associated attachments. In Favour: Felicity Foy, Dave Collard, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner Against: Ann Court and Rachel Smith Carried |
6.2 Infrastructure and Asset Management (IAM) Monthly Business Report for September 2021 Agenda item 6.2 document number A3442791, pages 52 - 179 refers. |
Resolution 2021/41 Moved: Chairperson Felicity Foy Seconded: Cr John Vujcich That the Infrastructure Committee receive the report Infrastructure and Asset Management (IAM) Monthly Business Report for September 2021. In Favour: Felicity Foy, Ann Court, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Adele Gardner Against: Nil Carried |
At 2:55 pm, Member Mike Edmonds left the meeting.
6.3 Infrastructure Committee Action Sheet Update September 2021 Agenda item 6.3 document number A3486880, page 180 refers. |
Resolution 2021/42 Moved: Cr Rachel Smith Seconded: Chairperson Felicity Foy That the Infrastructure Committee receive the report Action Sheet Update November 2021. In Favour: Felicity Foy, Ann Court, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Adele Gardner Against: Nil Carried |
5 Karakia Whakamutunga – Closing Prayer
Cr. Rachel Smith closed with a karakia
6 tE kAPINGA hUI / Meeting Close
The meeting closed at 3:20 pm.
The minutes of this meeting will be confirmed at the Infrastructure Committee Meeting held on 9 February 2022.
...................................................
CHAIRPERSON
9 February 2022 |
File Number: A3521778
Author: Keith Kent, Transport Planner
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Take Pūrongo / Purpose of the Report
The purpose of this report is to seek the approval of the Infrastructure Committee to assign local share funds to Northland Regional Council to support delivery of an introductory Total Mobility Scheme in the Far North District.
WhakarĀpopoto matua / Executive Summary
· In December 2020, the Far North District Council endorsed the development of a Total Mobility Scheme as one of the planning activities in the Far North District Council Integrated Transport Plan recommended programme.
· The Far North District Council Long Term Plan 21-31 holds $31,000 local share in Operational funds to assist the Northland Regional Council in the development of Total Mobility services in 2022.
· Northland Regional Council propose to introduce the Total Mobility Scheme into the Far North district starting with Kerikeri in July 2022 as a trial to monitor uptake.
· Northland Regional Council request that the Far North District Council assign them the local share of $31,000 so they can implement the project.
That the Infrastructure Committee approves the assignment of Total Mobility Scheme local share operational funding of $31,000 to the Northland Regional Council. |
1) TĀhuhu kŌrero / Background
In December 2020, the Far North District Council (FNDC) endorsed the development of a Total Mobility Scheme as one of the planning activities in the FNDC Integrated Transport Plan (ITP) recommended programme.
The FNDC Long Term Plan (LTP) 21-31 holds $31,000 local share in Operational funds to assist the Northland Regional Council (NRC) in the development of Total Mobility services in 2022. A further $155,000 of local share has been set aside to assist NRC with service maintenance contributions in future years.
As operational funding managers of the Waka Kotahi (New Zealand Transport Agency) Public Transport activity class and Total Mobility work category, NRC request that FNDC assign them the local share of $31,000 currently allocated to Total Mobility within the LTP 2021-2023 so they can implement a proposed introductory project in Kerikeri.
With the nature and profile of this project, it is considered appropriate for the Infrastructure Committee to confirm the decision.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Proposal
NRC have prepared a report for FNDC setting out a proposal to implement the Total Mobility Scheme starting in Kerikeri July 2022. This is provided in attachment 1. ‘Proposed Kerikeri Total Mobility Scheme October 21 – A3548749’
Key features of the report and proposal include:
· Relevant legislative context – the Land Transport Management Act (LTMA) 2003 legislates for Regional Councils to assist people that were physically unable to use public transport by providing 50% subsidised taxi travel initiating Total Mobility Schemes in the Region that are administered by NRC
· Regional context – the Regional Public Transport Plan 2021-2031 contains a significant amount of reference material on the topic of Total Mobility
· Outline of scheme operational requirements – client eligibility criteria, subsidy fare share and payment mechanism, service operator requirements
· Details of historic decisions taken by Councils regarding declined scheme participation. Only Whangarei District Council have participated in the Total Mobility scheme
· Recent relaxation to the requirement for affiliation of service providers to Approved Taxi Organisation (ATO)
· Filling the void left by the expiry of Age Concern Kerikeri scheme in April 2021 which has provided similar service to Total Mobility for many years
· Collaborative efforts between NRC and FNDC leading to funding provision in the LTP, the Regional Land Transport Plan (RLTP) and the Regional Public Transport Plan (RPTP).
· Potential adoption of alternative delivery model based on Environment Canterbury’s Community Vehicle Trusts (CVT) which is more suited to isolated Northland areas with few service providers. This initiative provides funding towards a vehicle that community trust volunteer drivers use to provide health appointment transport services. The regional council also provide assistance in setting up the community trust. The Community Vehicle Trust website indicates that there are 16 trusts currently operating in the Environment Canterbury region
· Proposed implementation staging:
o Stage 1: Discussion with Age Concern Kerikeri on reinstatement of their transport scheme which provided transport subsidies for over 65s and used transport operator services such as ‘Driving Miss Daisy’ and ‘Health Drive’
o Stage 2: FNDC and NRC redevelop the Age Concern Kerikeri scheme in line with the national Total Mobility Scheme. Client eligibility criteria would need to encompass level of mobility in addition to age
o Stage 3: Seek organisations in Kerikeri that would like to become assessing agencies for client’s eligibility to register as users. NRC would travel to Kerikeri to train and support agencies and operators
o Stage 4: Seek other potential transport operators and assess their eligibility to become registered transport providers in addition to ‘Driving Miss Daisy’ and ‘Health Drive’
Discussion
FNDC are unable to undertake this work as Total Mobility is a work category under the Public Transport activity class that sits under NRC control as operating managers. Provision of related entries in the LTP was the agreed financial mechanism to obtain the necessary local share to contribute to NRC’s development of the Total Mobility Scheme in the Far North.
If the Kerikeri scheme is successful, NRC suggest that this Total Mobility Scheme model could be introduced in other towns such as Kaikohe and Kaitaia.
The following two options are offered for consideration:
Option A: Provide local share funding to NRC (recommended)
· Facilitates the delivery of national, regional and local objectives and benefits as defined in the FNDC adopted Integrated Transport Plan, Benefits Realisation Plan including:
o Government Policy Statement – Transport 2021 priority: Inclusive Access – Enabling all people to participate in society through access to health care
o Ministry of Transport – Transport Outcomes Framework: Inclusive access
o Waka Kotahi Land Transport Benefits Framework: Impact on community cohesion
o Regional Land Transport Plan 21-27 priority: Provide people with better transport options & consider the needs of the transport disadvantaged
o FNDC Long Term Plan 21-31objective: Connected
o FNDC Integrated Transport Plan Benefit: District resource allocation delivering community transport needs
· Enables NRC to administer and operate the Total Mobility Scheme in the Far North with full cooperation and involvement of FNDC with minimal resource investment
Option B: Decline request for local share funding
· The Total Mobility Scheme related national, regional and local objectives and benefits would not be achieved
· NRC cannot implement Total Mobility initiatives in the Far North without local share as the regional council does not rate for Total Mobility services in the Far North
· FNDC cannot undertake this work independently because Total Mobility is a work category under the Public Transport activity class of the National Land Transport Fund that sits under NRC control as operating managers
· Council would need to approve the removal of Total Mobility Scheme initiatives from the FNDC Integrated Transport Plan and notify the Disability Action Group accordingly
· Council would need to seek approval of the Regional Council (via a paper to the Regional Transport Committee) to remove all association and reference to Total Mobility activity in the Far North as currently recorded in the Regional Land Transport Plan and Regional Public Transport Plan
· Allocated local share $31,000 in LTP 21-31 would need to be declared surplus through a proposed change in the 2022/23 Annual Plan
Take Tūtohunga / Reason for the recommendation
Option A, providing NRC with the local share funding is recommended as Total Mobility is one of the planned action areas of the FNDC Integrated Transport Plan and will deliver a significant number of national, regional and local benefits, primarily to the transport disadvantaged communities of the Far North District.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
The FNDC LTP 21-31 holds $31,000 local share in Operational funds as a sub-activity of ‘Improvements identified in FNDC Integrated Transport Strategy & high level DS’. The LTP presents this in the table entitled ‘Funding Impact Statement – Roading and Footpaths’ under the heading of ‘Applications of operating funding – Payments to staff and suppliers’. This allocation was included to assist the Northland Regional Council (NRC) in the development of Total Mobility services in 2022. A further $155,000 of local share has been set aside to assist NRC with service maintenance contributions in future years.
NRC require FNDC’s full local share of LTP $31,000 to implement their proposal. They will seek to maximise the available subsidy Funding Assistance Rate (FAR) from Waka Kotahi’s Total Mobility Work Category 517 and provide any necessary remaining amounts to implement the project.
The attached report contains preliminary costing options / Scheme expenditure for NRC’s proposal in Kerikeri. The options demonstrate the increasing level of service in terms of number of trips per day relative to increasing levels of investment. Option 4 demonstrates the level of service attainable with the proposed level of investment requested by NRC. It should be noted that these cost options are provided for indicative purposes only at this stage and will be subject to refinement and reporting to Council if the scheme proceeds.
1. Proposed Kerikeri Total Mobility Scheme October 21 - A3548749 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This report has a high degree of significance as it has the potential to cease an agreed planned transport activity and negatively affect a minority group. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
FNDC Integrated Transport Strategy FNDC Integrated Transport Plan FNDC Long Term Plan 21-31 NRC Regional Land Transport Plan 2021-2031 NRC Regional Public Transport Plan 2021-2031 Far North 2100 Regional Accessibility Strategy |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This issue has district wide relevance as an activity identified for action in the FNDC District-wide Integrated Transport Strategy. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
The implications for Māori are not materially different from any other group in the community. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
The views of persons with mobility impairment as represented through the Disability Action Group have not been obtained. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Financial implications are covered in section 3. |
Chief Financial Officer review. |
This report has been reviewed by the Chief Financial Officer. |
9 February 2022 |
6.1 Tourism Infrastructure Fund Round 4 - Freedom Camping Study
File Number: A3473099
Author: David Clamp, Manager - Major and Recovery Projects
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
TAKE PŪRONGO / Purpose of the Report
To present tourism infrastructure fund Round 4 report “Freedom Camping Study Tif-R4-005f FNDC.
WHAKARĀPOPOTO MATUA / Executive SummarY
The work began with an infrastructure focus but uncovered some wider issues which are included in the report as they should influence infrastructure planning.
That the Infrastructure Committee receive the report “FREEDOM CAMPING STUDY TIF-R4-005F FNDC”. |
tĀHUHU KŌRERO / Background
An ever-increasing number of Far North residents and visitors are choosing to camp at a wide range of campsites and scenic spots right across the district. This is putting significant pressure on DoC and commercial camping sites.
Those who cannot find ‘formal’ camping sites then tend to join the large number of people already enjoying the freedom camping experience, turning scenic public areas into freedom camping ‘hotspots’ - particularly in peak season.
Covid-19 had no detrimental effects on camping numbers over the 2020/21 summer season and in fact numbers were likely higher overall with domestic visitors the vast majority. Covid-19 continues to cause major disruption to international and regional travel. The Delta strain is changing the way we approach the pandemic, and the shape of the upcoming 2021/22 peak tourist season is an unknown. The infrastructure issues addressed in this report are still relevant.
The Freedom Camping Act does not allow local authorities simply to ban freedom camping so the activity needs to be managed. This means encouraging and enabling responsible freedom camping behaviour and ensuring that there is adequate supply to meet demand. ‘Supply’ should not be read exclusively as freedom camping locations - it can also mean low-cost commercial or privately managed camping spots and overnight park-up areas in our towns where campers can safely stay while supporting local businesses.
Most travellers want to do the right thing, but it is frequently difficult for them to know or find out where they can stop and camp legally. There is little consistency across the country and travellers can unwittingly travel from one council jurisdiction to another and be subject to an entirely different set of freedom camping restrictions. Some councils have developed bylaws governing freedom camping, some use a reserves bylaw, some have guidelines and yet others have none of these, meaning they choose to take a permissive approach.
The MBIE funded ($249k 2020/21) Kaitiaki Rangers programme has been a highly successful initiative over the last three years and has contributed significantly to the management of campers during the peak season. Unfortunately MBIE has very recently announced funding will no longer be provided for the Responsible camping program. Alternate funding options need to be considered to keep the program running.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The report recommends the development of a Responsible Camping strategy for the Far North that considers the following;
1. Better leverage and publicise existing infrastructure
a) Aim to increase camping supply and spread the infrastructure burden over peak camping periods through a number of options listed in the report.
2. Provide more toilets and dump-stations on key tourist routes
a) The review identified a shortage of dump-stations (particularly the Cape Reinga area, the Hokianga and Doubtless Bay)
b) A new toilet block is also recommended at Te Paki Stream
3. Provide better information
a) provide information that is sufficiently clear and complete to help campers do the right thing. (Websites and signage)
4. Adopt a regulatory approach where education trumps enforcement
a) A freedom camping bylaw is not recommended. Lessons learned from other councils indicate that it does not provide much benefit and results in increased enforcement and legal costs.
b) So far, an educational approach (rather than a focus on enforcement) has been successful for Far North District Council, with low levels of complaints since the introduction of the Kaitiaki Ranger programme
5. Encourage campers to take responsibility
6. Trial ‘smart bins’ to reduce rubbish overflow
7. Extract additional value from camping visitors
a) The provision of adequate facilities will encourage campers to stay longer, visit more commercial visitor attractions and continue to spend money in the area
b) allow other individuals or organisations with suitable land to provide camping spaces at peak season
c) Explore user pays as an option for new infrastructure
8. Allocate dedicated resource/s
a) Allocate dedicated resource and strategic guidance and ownership to this topic
9. Work towards a more ‘joined up’ approach
a) work with adjoining local authorities to develop common standards for signage
b) think Northland-wide in terms of information sharing.
c) participate in the national Responsible Camping Forum to help develop national standards
The document will be used to support infrastructure planning and to provide the data and background required to support external funding applications.
Report recommendations would be adopted subject to the approval of a costed implementation plan
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
Nil.
1. Attachment - TIF R4 Freedom Camping Study FINAL Report - 281021 - A3572966 ⇩
9 February 2022 |
6.2 Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust Annual Report
File Number: A3501797
Author: Andy Finch, General Manager - Infrastructure and Asset Management
Authoriser: Shaun Clarke, Chief Executive Officer
TAKE PŪRONGO / Purpose of the Report
To present the Annual Report for the Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust Annual Report for the year 1 July 2020 to 30 June 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· The Pou Herenga Tai Twin Cycle Trail Coast Charitable Trust provide community governance and operational management of the Twin Coast Cycle Trail.
· The Trust, as a CCO of Council, has supplied their annual report for consolidation into Council’s annual report and for reporting to Council.
· The Trust’s annual report highlights their financial position and their non-financial achievement for the 2020-2021 financial year.
That the Infrastructure Committee receive the report Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust Annual Report. |
tĀHUHU KŌRERO / Background
The Twin Coast Cycle Trail is one of the 23 great bike rides in New Zealand. The Central Government initiative to stimulate regional growth, economic development, tourism, and employment gave rise to Council to submit a business case for central government funding to construct the Cycle Trail.
The total length of Cycle Trail construction is approximately 84km (with an additional 3km sharing the road between Horeke and Mangungu Mission Station).
The Cycle Trail is manged on behalf of Council by the Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust through a Trust Deed and Service Agreement.
The key priorities for the Trust are:
· Daily management of the Cycle Trail
· Commercial growth of the Trail and local business
· Strategy, marketing, and business/product development
· Funding opportunities for future growth and development
· Management of the Trust
· Health and Safety compliance
Per the service level agreement, the Trust is obliged to report to Council the previous year’s performance, highlights, and challenges ahead.
The focus for the Trust in the 2020-2021 financial year has and continues to be the Taumarere to Opua cycle trail design process with the Northern Adventure Experience Ltd (NAX) shareholders. The Trust have positively contributed to the design process from a “great ride”, the customer experience and health and safety of cyclists’ perspective.
The Trust have also managed the daily operations of the cycle trail, successfully applied for additional funding from MBIE for flood damage works and engaged with their business partners regarding the temporary closure of the Taumarere to Opua section of the trail.
Funding
The existing service agreement expired June 2021 and is currently being re-negotiated. However, funding the Trust was approved via the 2021-2031 Long Term Plan process.
The funding in place per the 2021-2031 Long Term Plan is:
Year |
Amount |
2021-2022 |
$324,328 |
2022-2023 |
$303,700 |
2023-2024 |
$303,700 |
The Trust will attend this Committee meeting to present their Annual Report.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The report is for noting and discussion.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
None directly from this paper.
1. Attachment 1 - 2021 AGM Papers 16112021 - A3501776 ⇩
9 February 2022 |
6.3 Infrastructure and Asset Management (IAM) Monthly Business Report for December 2021
File Number: A3571229
Author: Tania George, EA to GM - Infrastructure and Asset Management
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
TAKE PŪRONGO / Purpose of the Report
To present a summary of Infrastructure and Asset Management activity and information items.
WHAKARĀPOPOTO MATUA / Executive SummarY
The Infrastructure and Asset Management Update provides an overview of Infrastructure and Asset Management activity for the period of December 2021.
That the Infrastructure Committee receive the report Infrastructure and Asset Management (IAM) Monthly Business Report for December 2021. |
tĀHUHU KŌRERO / Background
This report presents a range of performance and interest items focussed on Council Infrastructure.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The information is attached in the form of a report.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
None
1. IAM Business Report as at 31 December 2021 FINAL - A3571211 ⇩
9 February 2022 |
6.4 Infrastructure Committee Action Sheet Update January 2022
File Number: A3571263
Author: Rhonda-May Whiu, Democracy Advisor
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Take Pūrongo / Purpose of the Report
To provide the Infrastructure Committee with an overview of outstanding decisions from 1 January 2020.
WhakarĀpopoto matua / Executive Summary
· Council staff have reintroduced action sheets as a mechanism to communicate progress against decisions/resolutions and confirm when decisions have been implemented.
· The focus of this paper is on decisions made by the Infrastructure Committee.
· Action sheets are also in place for Council and Community Boards.
· All actions for the Infrastructure Committee from 1 January 2020 have been completed.
· There are no outstanding or overdue actions for the Infrastructure Committee.
That the Infrastructure Committee receive the report Action Sheet Update January 2022. |
1) TĀhuhu kŌrero / Background
The Democracy Services Team have been working on a solution to ensure that elected members can receive regular updates on progress against decisions made at meetings, in alignment with a Chief Executive Officer key performance indicator.
Action sheets have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.
Action sheets are not intended to be public information but will provide updates to elected members, who, when appropriate can report back to their communities and constituents.
There are no outstanding or overdue actions for the Infrastructure Committee. All actions for the Infrastructure Committee from 1 January 2020 have been completed.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The outstanding tasks are multi-facet projects that take longer to fully complete.
The Democracy Services staff are working with staff to ensure that the project completion times are updated so that action sheets provided to members differentiate between work outstanding and work in progress.
Take Tūtohunga / Reason for the recommendation
To provide the Infrastructure Committee with an overview of outstanding committee decisions from 1 January 2020. There are no outstanding or overdue actions for the Infrastructure Committee. All actions for the Infrastructure Committee from 1 January 2020 have been completed.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
Nil