Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Belinda Ward	Ward Jarvis Family Trust	Trustee
	Kenneth Jarvis Family Trust	Trustee
	Residence in Watea
Belinda Ward (Partner)	Ward Jarvis Family Trust	Trustee and beneficiary
	Kenneth Jarvis Family Trust	Trustee and beneficiary
	Residence in Watea	Trustee
Lane Ayr	Retired
	Home
	Residence in Kerikeri
Lane Ayr (Partner)	Riverview School
	Home
	Residence in Kerikeri
Bruce Mills	Galloquine Trust / Galloquine Limited	Director
Bruce Mills	Whangaroa Community Trust	Trustee
Manuwai Wells	No form received
Frank Owen	Retired		.	Step aside from decisions that arise, that may have conflicts
Frank Owen	House Property in Kerikeri			Step aside from decisions that arise, that may have conflicts
Frank Owen (Partner)	House Property in Kerikeri
Manuela Gmuer Hornell	Bay of Islands Sailing week Incorporated	Chair	Funding for events	Step aside from decisions that arise, that may have conflicts
	Te Au Mārie 1769 Sestercennial Trust	Trustee		Step aside from decisions that arise, that may have conflicts
	Chris Hornell and Manuela Gmuer-Hornell Partnership	Partner		Step aside from decisions that arise, that may have conflicts
	Hornell-Gmuer Trust	Trustee and Beneficiary		Step aside from decisions that arise, that may have conflicts
	Russell Contracting Limited	Family Business		Step aside from decisions that arise, that may have conflicts
	Russell Volunteer Fire Brigade	Secretary		Step aside from decisions that arise, that may have conflicts
Dave Hookway-Kopa	Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB	Employee	Possibility of joint working groups with FNDC	Consider each situation on merit and declare any potential conflict
Dave Hookway-Kopa	Property on Waipapa West Road	Property owner	Issues to do with the street	Declare as appropriate
Rachel Smith	Friends of Rolands Wood Charitable Trust	Trustee
	Mid North Family Support	Trustee
	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member
	Vision Kerikeri	Financial Member
Rachel Smith (Partner)	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member and Treasurer
	Vision Kerikeri	Financial Member
	Town and General Groundcare Limited)	Director/Shareholder

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

BAY OF ISLANDS WHANGAROA COMMUNITY BOARD

REPORT ON OPITO BAY VISIT

Members Ayr and Owen

Friday 17 September 2012.

Background

On 8^th July 2021 Wade Rowsell and Yvonne Sharp [the submitters] made a presentation to the Bay of Islands Whangaroa Community Board regarding the use of the Far North District Council Recreational Reserve located at 455 Opito Bay Road Opito Bay. The presentation requested that the Board to recommend the Far North District Council; “… develop the Opito Bay Recreational Reserve into the purpose it was initially intended to be when gifted to the Far North District Council equivalent in 1955. This includes and involves the installation of a playground for children and a petanque court for families. The submitters have provided evidence of community support for their request.

A copy of the notes provided to the Board at the presentation is attached as Appendix I to this report

The Board designated members Owen and Ayr [“The Members”] to visit Opito Bay to meet with the submitters and report back to the Board on the proposal. The Members met the submitters at Opito Bay on 17^th September 2021.

In undertaking this role, and in its considerations, The Members have been conscious of Council policies and protocols in respect of Council reserves. Whereas these may seem, by some, at times to be overly bureaucratic and cumbersome, they are realities which we have to live with.

The General Area

Opito Bay is a delightful area. It has a good safe beach, a public boat ramp, and a number of boats berthed in the Bay. There are also commercial activities conducted in the area using the boat ramp. It is understood that the users are predominately oyster boats. Access to the Bay is by way of a narrowish winding sealed road.

The Property In Question

The property located at 455 Opito Bay Road is officially described as LOT 29 DP 47619 BLK VIII KERIKERI SD-REC RES and has an area of 1019sq metres.

As will be seen from the photos in Appendix II the property has been partially ‘fenced’ by way of bollards. We understand this was to prevent parking on the whole area of the reserve. As can also be seen from the photos in appendix II of this report the ‘unfenced’ area is used for car and boat trailer parking.

The Original Intention As To Use Of The Land.

In their presentation and accompanying notes, the submitters contend that the land was gifted to the Council in 1955 for the purpose of establishing a children’s playground and a petanque court. This differs from what might have been assumed, namely that the transfer of the “reserve area” to the Council was a condition of the consent for the subdivision. This distinction is important. The submitters believe that there is a moral obligation on Council to honour the alleged agreement reached at the time the land was allegedly gifted to the Council should the land have been transferred as a “reserve contribution” no such moral obligation on Council would exist.

It would be very helpful if this issue could be clarified by Council staff.

Commercial Activities in the Bay Area

During our visit the submitters raised issues regarding the Public Boat Ramp being used for commercial activities. They also raised the possibility of the reserve area being turned into a trailer park by Far North Holdings Ltd. It is clear that both of these issues are points of contention for Opito Bay residents. The Members are aware of concern being expressed by a number of local residents and property owners, on the commercial activities in the area. It is important to note however that these issues are not within the scope, authority or jurisdiction of the Board,

Delegations.

It is important to note that reserves are delegated to Community Boards. The reserve delegation to the Board states specifically that the Board is required “to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan. It also has the following delegated authority… “where recommended by staff to appoint management committees for local reserves”

In the case of the Opito Bay Reserve the Members are not aware of any Reserve Management Plan having been prepared. Nor are The Members aware of Council staff making any recommendations to the Board regarding the appointment of a Management Committee for the Opito Bay Reserve. This raises the question as to what powers the Community Board has in respect of the Opito Bay Reserve apart from the general delegation which is to “represent, and act as an advocate for the interests of its community”

Findings

It is the view of The Members that the addition of a children’s playground would clearly enhance the public facilities in the Bay, however it appears that the general public have other uses that may compete for facility use. The Members also have some sympathy for the residents’ views on the scope and nature of the commercial activities within in the bay. However the specific task The Members were asked to undertake on the Boards behalf was to report on the request for a children’s playground.

Given the discussion above on delegations and authority the Community Board has, The Members make the following recommendations to the Board:

· The Board ask the Opito Bay residents to prepare a draft Reserve Management Plan for the Opito Bay Reserve for consideration by the Board.

· That the Board in its request for a Reserve Management Plan ask the residents to ensure they seek the views of all parties likely to be impacted by the Reserve Management Plan to ensure the Board is aware of any differences of views that may exist, and to avoid, where possible, any potential future conflicts.

· That the Board incorporate the resulting Reserve Management Plan for Opito Bay in its annual and long-term plans.

Lane Ayr Frank Owen

APPENDIX I

Development of the Opito Bay Recreational Reserve

Summary

To develop the Opito Bay Recreational Reserve into the purpose it was initially intended to be when gifted to the Far North District Council equivalent in 1955. This includes and involves the installation of a playground for children and a petanque court for families.

Rationale

In 1955 when the Opito Bay /Apple Tree Bay blocks were subdivided into a number of sections the developers gave a quarter acre section of land back from the beach at Opito Bay to the then Bay of Islands County Council to create a safe playing area for children.

Since that time the history of that quarter acre block has been a chequered one. Despite numerous approaches by locals to Council over the years to develop a children’s playing area nothing has occurred. In fact, the quarter acre block has been informally cut in two with half of the area becoming a boat trailer park and the other a grassed area with the remnants of locals’ attempts to make it a suitable playing area for children and families.

The area remains underutilised and a long way from the use it was originally intended to be.

At Opito Bay the focus of the local authority has over the years has been to cater for boaties who launch their boats on the ramp at the eastern end of the beach, park their vehicles wherever they can and head out into the fishing grounds of the Bay of Islands. At busy times the first boats are launched around 4:00 a.m and the last come in at 2:00 a.m the following morning. Boaties clog up the bay as early as 8:00 a.m and despite designated parking areas they even unhook their trailers and park in areas which have been ringed with bollards for day trippers.

Opito Bay is the only swimming beach with good road access in the Kerikeri Inlet and unfortunately the day trippers get a very poor deal. Over the past fifteen years there has been an increasing number of day trippers who come to the beach with their families to swim, walk around the rocks, play games on the beach (when the tide is out), have BBQs etc. These people have come from Kaikohe, Ohaeawai, Okaihau, Moerewa, and of course Kerikeri and a number of small rural settlements. Many of them cannot afford a boat and a day at the beach is a real outing for the entire family. At Opito Bay their day is fraught with the perils of often inconsiderate boaties who rev outboard motors, block the road with their cars and trailers once they have exited the water and also accelerate along the beach front road putting everyone – especially unaware children at risk. Apart from the beach (when the tide is out) there is nowhere for the children to play.

Our day trippers and locals who have children or grandchildren visiting the area deserve better. Kids need somewhere to play in Opito Bay which is safe, user friendly and fun. Somewhere that is easily accessed and can be supervised by parents and caregivers at any given time of the day.

Proposal

The authors of this submission believe there are currently various reviews and audits happening in the Far North District Council and we consider it timely that the Council moves towards fulfilling the 65-year-old commitment to turn the Opito Bay Recreational Reserve into a playground for children. For the reasons covered above we are seeking the support of the Local Community Board to put into motion with the Far North District Council the mechanisms needed to instal a playground on the Opito Bay Reserve as soon as possible.

We ask that you place this document on the agenda for the next Community Board Meeting and one of us would be available to speak to it at that meeting.

…………………………………. ……………………………………

(Yvonne Sharp) (Wade Rowsell)

APPENDIX II

Photos attached

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE virtually via Microsoft TEAMs
ON Thursday, 7 October 2021 AT 10.00 am

PRESENT: Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Dave Hookway-Kopa

1 Karakia Timatanga / Opening Prayer

Belinda Ward opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

APOLOGIES AND SPEAKING RIGHTS

Resolution 2021/84

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That apologies from member Rachel Smith be granted, and speaking rights for Councillor Clendon be granted.

In Favour: Crs Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

3 Te wāhanga tūmatanui / Public Forum

Andy Murdoch and Kirsty Hampson spoke on behalf of Friends of Rolands Woods Trust.

4 Ngā Tono KŌrero / Deputations

Nil.

5 ngā kaikōrero / Speakers

Chris Galbraith on behalf of Far North Holdings speaking in regard to item 7.4 Waharoa Proposal - Russell Waterfront/Wharf.

Geoff Lawson on behalf of Youthline Auckland Charitable Trust in regard to item 7.9 Funding Applications

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3405341, pages 10 - 20 refers.

Resolution 2021/85

Moved: Chairperson Belinda Ward

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 2 September 2021 are a true and correct record with the following amendments:

- approving the sum of $2,500 and up to $2,500 for traffic management Te Puna Aroha - Application.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Bruce Mills and Dave Hookway-Kopa

Carried

7 Reports

7.1 Chairperson and Members Report

Agenda item 7.1 document number A3405362, pages 21 - 26 refers.

Resolution 2021/86

Moved: Member Lane Ayr

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Member Manuela Gmuer-Hornell.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried 7/0Carried

At 10:47 am, Member Frank Owen left the meeting. At 10:52 am, Member Frank Owen returned to the meeting.

7.2 Eastern Ward Tree Removals Request

Agenda item 7.2 document number A3373151, pages 27 - 32 refers.

MOTION

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board recommend the Infrastructure Committee:

a) approve unbudgeted OPEX expenditure of $60,000+GST for the removal of the Leyland-Cyprus hedge located on the eastern boundary of the Kerikeri Sports Complex and is replaced by appropriate fencing as agreed with the associated private property owners;

Amendment

Moved: Member Dave Hookway-Kopa

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board leave the approval of unbudgeted OPEX expenditure of $60,000+GST for the removal of the Leyland-Cyprus hedge located on the eastern boundary of the Kerikeri Sports Complex and is replaced by appropriate fencing as agreed with the associated private property owners to lie on the table pending further information related to unknown costings and confirmation of boundaries.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

The amendment became the substantive motion.

RESOLUTION

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board leave the approval of unbudgeted OPEX expenditure of $60,000+GST for the removal of the Leyland-Cyprus hedge located on the eastern boundary of the Kerikeri Sports Complex and is replaced by appropriate fencing as agreed with the associated private property owners to lie on the table pending further information related to unknown costings and confirmation of boundaries.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

MOTION

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

b) approve the unbudgeted OPEX expenditure of $27,000+GST for the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive;

c) approve the unbudgeted OPEX expenditure of $10,000+GST for maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk.

carried

Amendment

Moved: Member Dave Hookway-Kopa

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board recommend the Infrastructure Committee:

b) approve the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive;

c) approve the maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

The amendment became the substantive motion.

RESOLUTION

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board recommend the Infrastructure Committee:

a) approve the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive;

b) approve the maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

At 11:13 am, Member Manuela Gmuer-Hornell left the meeting. At 11:14 am, Member Manuela Gmuer-Hornell returned to the meeting.

7.3 Tree Removal Russell Top 10 Holiday Park

Agenda item 7.3 document number A3405617, pages 33 - 37 refers.

ReSOLUTION 2021/87

Moved: Chairperson Belinda Ward

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board:

a) Approve the removal of several Flame (Coral) trees located in the Russell Top 10 Holiday Park at the cost of the lease holder, subject to the following conditions:

i) Works are carried out by a professional Arborist company

ii) Works are to be completed with minimal impact to the surrounding area

iii) Replacement trees are to be native and low maintenance and community board expresses its preference for Pohutukawa or Titoki.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

The meeting adjourned from 12:08 to 12:30 pm.

7.4 Waharoa Proposal - Russell Waterfront/Wharf

Agenda item 7.4 document number A3379734, pages 38 - 41 refers.

Resolution 2021/88

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board:

a) approve the installation of a waharoa (entranceway/gateway) at the entrance to Russell Wharf; and,

b) note the proposed future installation of a second waharoa (entranceway/gateway) at Te Maiki.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Carried

7.5 New Reserve Act Lease to Russell Tennis Club Incorporated

Agenda item 7.5 document number A3379857, pages 42 - 51 refers.

Resolution 2021/89

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands - Whangaroa Community Board acting under delegation and pursuant to section 61 Reserves Act 1977 recommend to Council:

a) That a new ground lease be issued to the Russell Tennis Club Incorporated over part of the Local Purpose (community activities) Reserve, for approximately 1,500.0 square metres, being part of Allotment 2A Section 6 Town of Russell held in Record of Title NA61/226, vested in Far North District Council as a local purpose reserve by Section 26A Reserves Act 1977. The terms of the proposed lease shall be:

I. Term 33 years – maximum allowed for under the Reserves Act 1977

II. Rental $110 pa – FNDC Fees and Charges Schedule 2021/22 – Community leases

b) With further conditions negotiated and agreed upon by the General Manager Infrastructure and Asset Management and the Russell Tennis Club Incorporated.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Carried

7.6 Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay

Agenda item 7.6 document number A3397598, pages 52 - 58 refers.

MOTION

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands -Whangaroa Community Board recommends Council consents to the temporary occupation by Mr G B Holroyd of approximately 1000m² of plantation reserve being Pt Wahapu Block adjoining 104 Te Wahapu Road. Subject to the following conditions:

i) Maintenance of the accessway to be the responsibility of Mr Holroyd.

ii) Mr Holroyd accepts all liability for the use of the accessway.

iii) The consent is to Mr G B Holroyd for the life of the currently formed metal accessway.

iv) The consent does not sit with land and will not automatically transfer to future landowners.

Foreshadowed amendment : Item is left to lie on the table

AMENDMENT

Moved: Member Dave Hookway-Kopa

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands -Whangaroa Community Board leave Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay to lie on the table until a site visit and additional information are reported back to the board in the form of a report.

In Favour: Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Abstained: Belinda Ward

carried

The amendment became substantive motion.

RESOLUTION 2021/90

Moved: Chairperson Belinda Ward

Seconded: Member Dave Hooway-Kopa

That the Bay of Islands -Whangaroa Community Board leave Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay to lie on the table until a site visit and additional information are reported back to the board in the form of a report.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Carried

7.7 Statement of Community Board Fund Account as at 31 July 2021

Agenda item 7.7 document number A3345260, pages 59 - 61 refers.

Resolution 2021/91

Moved: Chairperson Belinda Ward

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 July 2021”.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Carried

7.8 Statement of Community Board Fund Account as at 31 August 2021

Agenda item 7.8 document number A3398536, pages 62 - 65 refers.

Resolution 2021/92

Moved: Chairperson Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 August 2021”.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Carried

7.9 Funding Applications

Agenda item 7.9 document number A3398711, pages 66 - 107 refers.

Resolution 2021/93

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board leaves the application from D’Vine Community Oasis for $50,000 for the creation of a carpark to lie on the table pending further information.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

resolution 2021/94

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board rescind resolution 2019/50 – Allocation of the Placemaking fund 2018/2019 – Russell Baptist Church and the funds ($8,000) be returned to the Community Board Placemaking Account..

In Favour: Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Abstained: Manuela Gmuer-Hornell

carried

ReSOLUTION 2021/95

Moved: Member Belinda Ward

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board approves the sum of $2,397 (plus GST if applicable) be paid from the Board’s Community Fund account to Ngāti Rahiri Māori Komiti for costs towards Te Tii Carols in the Park to meet healthy community outcomes and include sugar free options and free drinking water for attendees.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

carried

ReSOLUTION 2021/96

Moved: Member Bruce Mills

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Youthline Auckland Charitable Trust for costs towards Youthline services to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against: Dave Hookway-Kopa

NOTE: Youthline Auckland Charitable Trust presents its application as already well-resourced.

carried

resolution 2021/97

Moved: Member Frank Owen

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $3,077 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust for costs towards Te Hononga Booking Office project to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Belinda Ward, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Lane Ayr

carried

resolution 2021/98

Moved: Member Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirm their resolution of 3 June 2021 and approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust with the following conditions:

I. Kawakawa Hundertwasser Charitable Trust work with Bay of Islands-Whangaroa Community Board Kawakawa - Moerewa subdivision representative, Kawakawa business association, iwi/hapu representatives and other interested community groups.

II. report back to Bay of Islands-Whangaroa Community Board with a project brief including timeline and deliverable commitments before funds are uplifted.

In Favour: Belinda Ward, Manuela Gmuer-Hornell, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Lane Ayr and Bruce Mills

Carried

7.10 Project Funding Reports

Agenda item 7.10 document number A3398540, pages 108 - 119 refers.

Resolution 2021/99

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Ngati Rahiri Māori Komiti – Carols in the Park 2020

b) Resilient Russell Charitable Trust – Go Green Awards

c) Whangaroa Museum and Archives Society Inc

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Carried

8 Information Reports

8.1 Bay of Islands-Whangaroa Community Board Action Sheet Update October 2021

Agenda item 8.1 document number A3379209, pages 120 - 126 refers.

Resolution 2021/100

Moved: Chairperson Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

a) receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update October 2021,

b) request a Tree Maintenance budget added to the Annual Plan,

c) request an ongoing monthly report be provided with upcoming contracts and levels of service that affect Bay of Islands-Whangaroa Community Ward.

In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against: Nil

Carried

9 Whakamutunga/closing karakia

Manuwai Wells closed the meeting with a karakia.

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 2:11 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 11 November 2021.

...................................................

CHAIRPERSON

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

COMMUNITY BOARD MEMBER'S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Manuela Gmuer-Hornell

Subdivision: Opua – Russell

Date: 26 October 2021

Meetings

Date

Meeting

21/09/2021

01/10/2021

05/10/2021

07/10/2021

13/10/2021

14/10/2021

22/10/2021

Kerikeri – Waipapa Spatial Planning – Workshop Online

Heritage Areas – Submissions Online

Shared Path Russell – Okiato - Online

Community Board Meeting - Online

Resilient Russell Meeting – Online

Smart Bins Russell – Online

Shared Path Russell – Okiato – Site Visit

Issues/Feedback

Our Community Board needs to make sure that management doesn't forward difficult decisions to the Community Boards without consulting or informing us in an appropriate timeframe. The no-surprises policy has to be both ways!

Reports tabled at our meetings need to be more in-depth, and if there are geographical issues, staff will benefit from site visits. Online maps hardly ever tell the whole story.

Resource Consents

NIL received

Requests for Service/Information

09/12/2019	RFS-3996575	Petition Okiato Boundary for paper road
11/02/2020	RFS-4001004	Mark Car Parks outside of Tennis Club
21/02/2020	RFS-3997123	Footpath Damage York St
20/05/2020	RFS-4005808	please mark the diesel tank intake at Russell Wharf
10/07/2020	RFS-4014411	two small slips - been semi tidied and cone placed
21/09/2020	RFS-4026086	Russell Sewage Plant Issues
05/10/2020	RFS-4028183	Russell Museum Sister City
06/10/2020	RFS-4028271	Russell township maintenance
19/10/2020	RFS-4029293	tree to be removed Wellington St
27/10/2020	RFS-4031104	Water Mains Breach Russell
19/11/2020	RFS-4034886	Fire Hydrant Marking RSA Russell
06/01/2021	RFS-4046814	eroded track to Opua Beach
22/03/2021	RFS-4052859	Duffus Estate Land - driveway
02/06/2021	RFS-4063234	Russell Hall - birds nesting inside
02/06/2021	RFS-4063241	Washout Long Beach (far end)
08/08/2021	RFS-4073578	Unsconsented structures Russell Strand

In progress

· Opua Resource Consent non-notified for development Franklin St/Kellet St – petition tabled at CB Meeting 3/2/2020 – this has now gone to a full (over 100 attendees) community meeting 8/3/2020 – and we have just been told FNHL has sold the land to a private developer. The land is now occupied by hapu and locals. This is a community being pushed out of their town.

· Footpath Kellet Street – Opua School – been approved but not carried out – after being promised to be finished by September, it is now "scheduled" for January 2021. As per this report, this is now FNHL project – I am opposing this decision.

· Petition Okiato Boundary for paper road RFS-3996575 – tabled at CB meeting 9/12.19 – the cost to be carried by petitioners. Motion passed in November 2020 CB meeting

· Include re-doing the FNHL terms of reference/objective in their comments about what the next annual plan and long term plan should cover. – tabled at CB Meeting 3/2/2020

· Speed Limit Review

· Maintenance in Russell Township to be outsourced to a local community group

· Mark boundaries at the "Walls Bay" Opua reserve clearly with bollards

· Placemaking Russell The Strand

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

8.4 Funding Applications

File Number: A3450842

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 11 November 2021 meeting.

WhakarĀpopoto matua / Executive Summary

· Seven new applications for funding have been received, requesting $42,943.

· The Board has $159,452.87 available to allocate.

· The Board also has $100,000 for placemaking funding to grant in the 2021/22 financial year.

tŪtohunga / Recommendation

a) That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Business Paihia for costs towards 2021 Paihia Christmas Celebrations to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

b) That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Duffus Memorial Trust for costs towards maintenance of pensioner housing at Long Beach to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

c) That the Bay of Islands-Whangaroa Community Board approves the sum of $2,644 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaeo Christmas Parade and Festival Organising Committee costs towards 2021 Kaeo Christmas Festival to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

d) That the Bay of Islands-Whangaroa Community Board approves the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kairos Connection Trust – Busy Bees costs towards knitting for newborns and those in need to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

e) That the Bay of Islands-Whangaroa Community Board approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Community Cadet Unit costs towards 2021 Regimental Dinner to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

f) That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kororareka Marae costs towards Toitu Te Hohourongo – Toitu Te Whenua to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

g) That the Bay of Islands-Whangaroa Community Board leave the application from Toi Ngāpuhi Ltd for costs towards Te Toi Mahara Ngāpuhi Arts Summit to lie on the table.

tŪtohunga / Recommendation

h) acknowledges that COVID-19 has affected applicants who received funding for events from the Community Board and that events may have been unable to run as scheduled and:

i) grants an extension for events to be rescheduled to take place prior to 30 June 2023 if the applicant is able to reschedule or alter their event to run (with no additional funding application being made).

ii) agrees if the applicant is unable to reschedule or restructure their event to take place before 30 June 2023, or do not wish to do so, applicants must return any unspent funds and provide a project report outline the expenditure made.

iii) agrees any applicant affected by this resolution must notify the Funding Advisors of their decision by 31 December 2021.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Applicant	Project	Requested	Recommended	Comments	Community Outcome(s)	Type
Paihia Business	Paihia Christmas Celebrations	$2,500	$2,500	The Board’s Strategic Plan states that the Board will: “Fund one Christmas event or Parade in Kerikeri, Kaeo, Kawakawa, Moerewa, Paihia and Russell of up to $2500 per annum for the event, plus traffic management costs up to a maximum of $2500.”	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event
Duffus Memorial Trust	Maintenance of Long Beach pensioner housing	$18,406 (100%)	$10,000	This application has been resubmitted. They are asking for 100% of the funding required. It would seem unlikely that they will be able to be part of the community housing initiatives from the Government. This grant could allow immediate repairs to be made while funding for future and ongoing maintenance is sourced elsewhere.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Infrastructure
Kaeo Christmas Parade and Festival Organising Committee	Kaeo Christmas Parade	$2,644	$2,644	The Board’s Strategic Plan states that the Board will: “Fund one Christmas event or Parade in Kerikeri, Kaeo, Kawakawa, Moerewa, Paihia and Russell of up to $2500 per annum for the event, plus traffic management costs up to a maximum of $2500.”	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event
Kairos Connection Trust – Busy Bees	Knitting for newborns and those in need	$4,000 (11%)	$4,000	This group was granted funding in October 2020 (project report to be provided at the next meeting of this Board) and have continued with their community support.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Community Development
Kerikeri Community Cadet Unit	2021 Regimental Dinner	$1,000 (18%)	$1,000	The Cadets rarely request funding for their projects and usually manage to fund them themselves through community fundraising initiatives. This has not been as successful this year as many of the events they would usually raise funds through have not been able to take place.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event
Kororareka Marae	Toitu Te Hohourongo – Toitu Te Whenua	$14,393 (13%)	$10,000	This event is planned in Kororareka to commemorate the reinstatement of the flagpole at Te Maiki hill by Maihi Paraone Kawiti in 1858.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event
Te Toi Ngāpuhi	Te Toi Mahara Ngāpuhi Arts Summit	$10,000 (54%)	Leave to lie	This event is planned to raise the profile and understanding of the value of the arts for Ngāpuhi-nui-tonu and set a plan in place for the next 25 years.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

8.5 Summer 2021/22 Rural Travel Funding Applications

File Number: A3440112

Author: Kim Hammond, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

To allocate Rural Travel Funding for the 2021/22 summer sporting season.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Bay of Islands College	$1,070.00
b) Kerikeri High School	$918.00
c) Mid North United Sports Incorporated	$570.00
d) Motatau Bilingual Primary School	$3,500.00
e) Taitokerau Rugby League	$1,850.00
f) Special Olympics – Bay of Islands	$500.00

1) TĀhuhu kŌrero / Background

The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented. The strategy is yet to be developed.

Kiwisport was launched in 2009 by Prime Minister John Key and funding is given to Sport Northland to achieve three objectives. One of the barriers that has been identified in Northland is the cost of travel. Sport Northland agreed to give part of its funding to the Far North District Council to add to its Rural Travel Fund to overcome the travel barrier and help achieve their three objectives.

Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding. Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results. This funding round is the second of two funding rounds for the current financial year, for sporting activities taking place in winter, or until November 2019 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close in local newspapers and on Council’s Facebook page. The Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.

Funding is available for activities taking place within the district. It is understood, that in some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.

Project reports for any previous grants have been received from all the current applicants. Further detailed information provided by Sport Northland regarding their recommendations has been distributed to Board Members separately.

	Sport Northland (Kiwisport)	Sport New Zealand (Rural Travel)
What are the Objectives?	1. Increase the number of children participating in sport 2. Increase the availability and accessibility of sport for children 3. Support the development of skills to enable effective participation.	Subsidise travel for junior teams participating in local sport competition.
How much is available?	$25,000.00 across the Far North District.	$25,080.30 across the Far North District.
Funding is not available for	Coaches, referees, children playing in Regional or District rep teams, club/school sport administration.	Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.
Who can apply?	Schools, clubs or individuals.	Schools, clubs or individuals.
What age group is funding for?	Funding is available for school aged children. This is understood to be ages 5 - 18 years of age.	Funding is available for youth/children aged 5 - 19 years of age.
Eligible Sports	Team or individual organised sporting activities such as volleyball, netball, rugby; hockey, football, orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming.	Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

Take Tūtohunga / Reason for the recommendation

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Kiwisport agreement with Sport Northland to increase participation in sport by young people living in rural communities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Council receives two grants annually that make up this funding budget - $25,080.30 from Sport New Zealand and $25,000 (plus GST) from Sport Northland.

The total budget for rural travel funding for the 2020/21 financial year is $50,080.30. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. It is recommended that only 40% of the total funding be allocated for summer activities and the remainder allocated for the busier winter sporting season.

The total available funds for the winter season is usually $12,044.70. Additional funds (including funding returned or unused by applicants from previous funding rounds, and funds carried over from previous funding rounds) have been added to this amount to allow the grant recommendations in this report to be made.

%	Board	40% Summer	60% Winter	Total
40.5%	Bay of Islands-Whangaroa Community	$8,029.80	$12,044.70	$20,074.50
31.5%	Te Hiku Community	$6,245.40	$9,368.10	$15,613.50
28%	Kaikohe-Hokianga Community	$5,551.47	$8,327.20	$13,878.67

Āpitihanga / Attachments

1. Rural Travel Application - Bay of Islands College - A3440079 ⇩

2. Rural Travel Application - Kerikeri High School - A3440080 ⇩

3. Rural Travel Application - Mid North United Sports Incorported - A3441807 ⇩

4. Rural Travel Application - Motatau Bilingual Primary School - A3440081 ⇩

5. Rural Travel Application - Taitokerau Rugby League - A3440082 ⇩

6. Rural Travel Application - Special Olympics - Bay Of Islands - A3440083 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

8.6 Rural Travel Funding Project Reports

File Number: A3452691

Author: Kim Hammond, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Bay of Islands Amateur Swimming Club

b) Kerikeri Cricket Club

c) Kerikeri High School

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Take Tūtohunga / Reason for the recommendation

To receive the Rural Travel Project Reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Rural Travel Project Report - Bay of Islands Amateur Swimming Club - A3452687 ⇩

2. Rural Travel Project Report - Kerikeri Cricket Club - A3452737 ⇩

3. Rural Travel Project Report - Kerikeri High School (Winter Travel) - A3452740 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

11 November 2021

Meeting	Title	Resolution	Notes
Bay of Islands-Whangaroa Community Board 5/11/2020	Notice of Motion - Public Access to Tapu Point Okiato	Resolution 2020/111 Moved: Manuela Gmuer-Hornell Seconded: Lane Ayr That Bay of Islands-Whangaroa Community Board recommend that Council: a) reviews the public access to Tapu Point, Okiato via unformed paper road, and; b) identify the boundaries by survey and erect appropriate signage to officially mark the public access to Tapu Point, Okiato via unformed paper road. carried Abstained: Rachel Smith	Staff to provide update.
Bay of Islands-Whangaroa Community Board 4/02/2021	RESOLUTION	ReSOLUTION 2021/9 Moved: Chairperson Belinda Ward Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board recommend to the Strategy and Policy Committee that a framework be developed for the funding of community facilities across the Far North as a matter of urgency. Abstained: Cr Rachel Smith Carried
Bay of Islands-Whangaroa Community Board 6/05/2021	Discontent with Contracts and levels of service	Resolution 2021/40 Moved: Member Bruce Mills Seconded: Member Dave Hookway-Kopa That the Bay of Islands-Whangaroa Community Board inform Council of their serious concerns and ongoing community complaints received by all community board members, regarding delivery, quality, levels of service and monitoring on sealed and unsealed roading contracts. Carried
Bay of Islands-Whangaroa Community Board 3/06/2021	Moreton Bay Fig, Russell - Arboricultural Report 2021	RESOLUTION 2021/65 Moved: Member Dave Hookway-Kopa Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board: a) receive the report Moreton Bay Fig, Russell – Arboricultural Report 2021; and that, b) recommend to Council an annual operating budget of $10,000 per year for an annual arborist report ($5000) and annual maintenance and mulch work ($5000) to manage and protect the Russell Morton Bay fig tree; and that, c) seek clarification on reference to the Tree Management- Eastern Tree account and the off set by the Parks and reserves – Vegetation control budget carried Abstained: Rachel Smith	21 Sep 2021 1:04pm Gannon, Casey Tree Management- Eastern Tree account and the offset by the Parks and reserves – Vegetation control budget - Staff advised these are not new budgets - this is internal "coding/naming" for existing budgets - separated by ward instead of District wide. ACTION can be removed
Bay of Islands-Whangaroa Community Board 5/08/2021	Alfresco Dining Application - Duke of Marlborough Limited	motion Moved: Member Manuela Gmuer-Hornell Seconded: Member Dave Hookway-Kopa That the Bay of Islands-Whangaroa Community Board: a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; and, b) approve the relocation request for 3 public seats to be relocated to an agreed area by Infrastructure and Asset Management staff, with all associated costs covered by the applicant. Amendment (withdrawn) ~~Moved: Deputy Chairperson Frank Owen~~ ~~Seconded: Member Manuwai Wells~~ ~~That the Bay of Islands-Whangaroa Community Board:~~ Alfresco Dining Application from the Duke of Marlborough Limited be left to lie on the table, until the next meeting, until an urgent review of the Alfresco Dining policy is done in particular in relation to The Strand Russell. Amendment Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board: a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30^th June 2022; b) request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose; c) decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited; d) note community board members engage with the Russell community to develoip a Placemaking kaupapa for The Strand, Ruseell. carried Against: Member Dave Hookway-Kopa The amendment became the substantive moition resolution 2021/61 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board: a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30^th June 2022. b) request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose. c) decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited. d) note community board members engage with the Russell community to develop a Placemaking kaupapa for the Strand, Russell. carried Against: Member Dave Hookway-Kopa
Bay of Islands-Whangaroa Community Board 5/08/2021	Project Funding Reports	Resolution 2021/68 Moved: Member Manuela Gmuer-Hornell Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board a) note the project report received from Bay of Islands Country Music Festival; b) request that Jacman Entertainment – Hullabaloo Outreach resubmit their report with additional information that includes details related to the free water provided to attendees as stipulated in the successful funding application. Carried
Bay of Islands-Whangaroa Community Board 2/09/2021	Pa Road Petition	ReSOLUTION 2021/72 Moved: Chairperson Belinda Ward Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receives the Pa Road Petition. In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells Against: Nil Abstained: Member Rachel Smith carried Motion Moved: Member Manuela Gmuer-Hornell Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board: a) acknowledges staff will complete a Post Construction Road Safety Audit At 11:29 am, Member Frank Owen left the meeting.At 11:33 am, Member Frank Owen returned to the meeting. Amendment Moved: Chairperson Belinda Ward Seconded: Member Lane Ayr b) acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board. In Favour: Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells Against: Nil Abstained: Members Manuela Gmuer-Hornell and Rachel Smith carried The amendment became the substantive motion. RESOLUTION 2021/73 Moved: Chairperson Belinda Ward Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board: a) receives the Pa Road Petition; and, b) acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board. In Favour: Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells Against: Nil Abstained: Members Manuela Gmuer-Hornell and Rachel Smith carried
Bay of Islands-Whangaroa Community Board 7/10/2021	Eastern Ward Tree Removals Request	MOTION Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board recommend the Infrastructure Committee: a) approve unbudgeted OPEX expenditure of $60,000+GST for the removal of the Leyland-Cyprus hedge located on the eastern boundary of the Kerikeri Sports Complex and is replaced by appropriate fencing as agreed with the associated private property owners; Amendment Moved: Member Dave Hookway-Kopa Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board leave the approval of unbudgeted OPEX expenditure of $60,000+GST for the removal of the Leyland-Cyprus hedge located on the eastern boundary of the Kerikeri Sports Complex and is replaced by appropriate fencing as agreed with the associated private property owners to lie on the table pending further information related to unknown costings and confirmation of boundaries. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil carried The amendment became the substantive motion. RESOLUTION Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board leave the approval of unbudgeted OPEX expenditure of $60,000+GST for the removal of the Leyland-Cyprus hedge located on the eastern boundary of the Kerikeri Sports Complex and is replaced by appropriate fencing as agreed with the associated private property owners to lie on the table pending further information related to unknown costings and confirmation of boundaries. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil carried MOTION Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr b) approve the unbudgeted OPEX expenditure of $27,000+GST for the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive; c) approve the unbudgeted OPEX expenditure of $10,000+GST for maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk. carried Amendment Moved: Member Dave Hookway-Kopa Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board recommend the Infrastructure Committee: b) approve the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive; c) approve the maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil carried The amendment became the substantive motion. RESOLUTION Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board recommend the Infrastructure Committee: a) approve the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive; b) approve the maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil carried
Bay of Islands-Whangaroa Community Board 7/10/2021	Tree Removal Russell Top 10 Holiday Park	ReSOLUTION 2021/87 Moved: Chairperson Belinda Ward Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board: a) Approve the removal of several Flame (Coral) trees located in the Russell Top 10 Holiday Park at the cost of the lease holder, subject to the following conditions: i) Works are carried out by a professional Arborist company ii) Works are to be completed with minimal impact to the surrounding area iii) Replacement trees are to be native and low maintenance and community board expresses its preference for Pohutukawa or Titoki. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil carried
Bay of Islands-Whangaroa Community Board 7/10/2021	Waharoa Proposal - Russell Waterfront/Wharf	Resolution 2021/88 Moved: Member Manuela Gmuer-Hornell Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board: a) approve the installation of a waharoa (entranceway/gateway) at the entrance to Russell Wharf; and, b) note the proposed future installation of a second waharoa (entranceway/gateway) at Te Maiki. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil Carried	ACTION can be removed
Bay of Islands-Whangaroa Community Board 7/10/2021	New Reserve Act Lease to Russell Tennis Club Incorporated	Resolution 2021/89 Moved: Member Manuela Gmuer-Hornell Seconded: Member Bruce Mills That the Bay of Islands - Whangaroa Community Board acting under delegation and pursuant to section 61 Reserves Act 1977 recommend to Council: a) That a new ground lease be issued to the Russell Tennis Club Incorporated over part of the Local Purpose (community activities) Reserve, for approximately 1,500.0 square metres, being part of Allotment 2A Section 6 Town of Russell held in Record of Title NA61/226, vested in Far North District Council as a local purpose reserve by Section 26A Reserves Act 1977. The terms of the proposed lease shall be: I. Term 33 years – maximum allowed for under the Reserves Act 1977 II. Rental $110 pa – FNDC Fees and Charges Schedule 2021/22 – Community leases b) With further conditions negotiated and agreed upon by the General Manager Infrastructure and Asset Management and the Russell Tennis Club Incorporated. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil Carried
Bay of Islands-Whangaroa Community Board 7/10/2021	Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay	MOTION Moved: Member Manuela Gmuer-Hornell Seconded: Member Bruce Mills That the Bay of Islands -Whangaroa Community Board recommends Council consents to the temporary occupation by Mr G B Holroyd of approximately 1000m² of plantation reserve being Pt Wahapu Block adjoining 104 Te Wahapu Road. Subject to the following conditions: i) Maintenance of the accessway to be the responsibility of Mr Holroyd. ii) Mr Holroyd accepts all liability for the use of the accessway. iii) The consent is to Mr G B Holroyd for the life of the currently formed metal accessway. iv) The consent does not sit with land and will not automatically transfer to future landowners. Foreshadowed amendment : Item is left to lie on the table AMENDMENT Moved: Member Dave Hookway-Kopa Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands -Whangaroa Community Board leave Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay to lie on the table until a site visit and additional information are reported back to the board in the form of a report. In Favour: Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil Abstained: Belinda Ward carried The amendment became substantive motion. RESOLUTION 2021/90 Moved: Member Belinda Seconded: Member Dave That the Bay of Islands -Whangaroa Community Board leave Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay to lie on the table until a site visit and additional information are reported back to the board in the form of a report. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil Carried
Bay of Islands-Whangaroa Community Board 7/10/2021	Funding Applications	Resolution 2021/93 Moved: Member Manuela Gmuer-Hornell Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board leaves the application from D’Vine Community Oasis for $50,000 for the creation of a carpark to lie on the table pending further information. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil carried resolution 2021/94 Moved: Member Lane Ayr Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board rescind resolution 2019/50 – Allocation of the Placemaking fund 2018/2019 – Russell Baptist Church and the funds ($8,000) be returned to the Community Board Placemaking Account.. In Favour: Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil Abstained: Manuela Gmuer-Hornell carried ReSOLUTION 2021/95 Moved: Member Belinda Ward Seconded: Member Dave Hookway-Kopa That the Bay of Islands-Whangaroa Community Board approves the sum of $2,397 (plus GST if applicable) be paid from the Board’s Community Fund account to Ngāti Rahiri Māori Komiti for costs towards Te Tii Carols in the Park to meet healthy community outcomes and include sugar free options and free drinking water for attendees. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Nil carried ReSOLUTION 2021/96 Moved: Member Bruce Mills Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Youthline Auckland Charitable Trust for costs towards Youthline services to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells Against: Dave Hookway-Kopa NOTE: Youthline Auckland Charitable Trust presents its application as already well-resourced. carried resolution 2021/97 Moved: Member Frank Owen Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $3,077 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust for costs towards Te Hononga Booking Office project to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities In Favour: Belinda Ward, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Lane Ayr carried resolution 2021/98 Moved: Member Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board confirm their resolution of 3 June 2021 and approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust with the following conditions: I. Kawakawa Hundertwasser Charitable Trust work with Bay of Islands-Whangaroa Community Board Kawakawa - Moerewa subdivision representative, Kawakawa business association, iwi/hapu representatives and other interested community groups. II. report back to Bay of Islands-Whangaroa Community Board with a project brief including timeline and deliverable commitments before funds are uplifted. In Favour: Belinda Ward, Manuela Gmuer-Hornell, Frank Owen, Manuwai Wells and Dave Hookway-Kopa Against: Lane Ayr and Bruce Mills Carried

Time:	10.00 am
Location:	Virtually via Microsoft Teams

Date	Meeting
17/08/2021	Whangaroa Village Hall AGM
17/08/2021	Whispers: Team Meeting
19/08/2021	Whangaroa Community Trust
02/09/2021	Apologies – No Connectivity / Bay of Islands-Whangaroa Community Board Meeting
16/09/2021	Whangaroa Memorial Hall (Kaeo) Committee
21/09/2021	Spacial Plan Kerikeri – Waipapa (virtual at Lane’s)
21/09/2021	Edible Playground – Runanga Kerikeri
27/09/2021	Totara North Ratepayers Assoc. AGM (no quorum!)
28/09/2021	Site walk Edible Playground with Runanga
30/09/2021	Whangaroa Community Trust Pump Track Presentation
01/10/2021	Phone with Catherine Starr on Northern Edge. Great news. Funding available for 2 unit toilets for Lake Manuwai
06/10/2021	Whangaroa Recreation Trust (Whangaroa Swimming Pool)
07/10/2021	Bay of Islands-Whangaroa Community Board Meeting (virtual at Lane’s)
12/10/2021	Roadside with Aram Goes – Omaunu Road Safety Issues
12/10/2021	Kaeo playground re: shade sail with supplier
22/10/2021	Andrew Kessels - Whangaroa Memorial Hall (Kaeo) – Maintenance Dissapointing that urgent maintenance has no funds until 2023/2024

RFS 4080541	Omaunu Road Safety issue with big tree – Aram Goes was great at our meeting (here’s hoping).
RFS 4081204	Blue lights in Kaeo. McKays replies
RFS 4070342	Reply back to Council re: overflow car park in Whangaroa

Community Fund Account balance as at 01 July 2021	$301,549.00
· Plus unused funds from 2020/21 – BOI Rotary Club 2021 Duck Race	$1,974.00
· Plus unused funds from 2020/21 – Kerikeri FC Storage Facilities	$3,000.00
· Plus unused funds from 2020/21 – Kerikeri Gym Club Fitout Facility	$2,958.00
· Plus unused funds from 2020/21 – Kerikeri Sports Complex for community playground equipment	$15,000.00
· Plus unused funds from 2020/21 – Russell to Okiato Shared pathway Signage	$3,000.00
· Plus unused funds from 2020/21 – Kaeo Playground Shade Structure	$30,000.00
· Plus unused funds from 2020/21 – Kawakawa Community Development Plan	$10,000.00
· Plus unused funds from 2020/21 – Te Hononga Hub Old Bank Vault Renovation	$3,077.00
· Refund of unused grant – Guardians of the Bay of Islands Inc – Te Ra nga Tamariki Day 2021	$360.87
· Less funds granted and uplifted to 30 September 2021	$88,018.00
· Less funds not uplifted from 4 March 2021 for Bay of Islands Rotary Club for 2021 Duck Race	$1,974.00
· Less funds not uplifted from 3 June 2021 for Kerikeri Football Club for costs towards storage facilities for equipment	$3,000.00
· Less funds not uplifted from 3 June 2021 for Kawakawa Community Development Plan for costs towards facilitate development community plan	$10,000.00
· Less funds not uplifted from 3 June 2021 for Te Hononga Hub for costs towards Old Bank Vault Renovation	$3,077.00
· Less funds not uplifted from 2 September 2021 for Kerikeri Sports Complex Management Group for costs towards construction of a playground at the complex	$5,189.00
Community Fund Account balance as at 30 September 2021	$259,660.87

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.