Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Infrastructure Committee Meeting

 

Wednesday, 13 October 2021

Time:

1.00 pm

Location:

Virtually via Microsoft Teams

 

 

Membership:

Chairperson Felicity Foy - Chairperson

Mayor John Carter

Deputy Mayor Ann Court

Cr Dave Collard

Cr Rachel Smith

Cr Kelly Stratford

Cr John Vujcich

Member Mike Edmonds

Member Adele Gardner

 

 


Authorising Body

Mayor/Council

Status

Standing Committee

 

 

COUNCIL COMMITTEE

 

 

Title

Infrastructure Committee Terms of Reference

Approval Date

7 May 2020

Responsible Officer

Chief Executive

Purpose

The purpose of the Infrastructure Committee (the Committee) is to ensure cost effective, quality and sustainable infrastructure decisions are made to meet the current and future needs of Far North communities and that Councils infrastructure assets are effectively maintained and operated.

 

The Committee will review the effectiveness of the following aspects:

·         Affordable core infrastructure to support healthy and sustainable living.

·         Operational performance including monitoring and reporting on significant infrastructure projects

·         Delivery of quality infrastructure and district facilities

·         Financial spend and reprogramming of capital works

·         Property and other assets

 

To perform his or her role effectively, each Committee member must develop and maintain

his or her skills and knowledge, including an understanding of the Committee’s responsibilities, Councils’ infrastructure assets such as roading, three waters and district facilities.

 

Membership

The Council will determine the membership of the Infrastructure Committee. 

 

The Infrastructure Committee will comprise of at least six elected members (one of which will be the chairperson).

 

Mayor Carter

Felicity Foy – Chairperson

Ann Court – Deputy Chairperson

Dave Collard

Kelly Stratford

John Vujcich

Rachel Smith

Mike Edmonds

Adele Gardner

 

Non-appointed Councillors may attend meetings with speaking rights, but not voting rights.

 

Quorum

The quorum at a meeting of the Infrastructure Committee is 5 members. 

 

Frequency of Meetings

The Infrastructure Committee shall meet every 6 weeks but may be cancelled if there is no business.

Power to Delegate

The Infrastructure Committee may not delegate any of its responsibilities, duties or powers.

 

Committees Responsibilities

The Committees responsibilities are described below:

 

Quality infrastructure and Facilities  

·         Assess and provide advice to Council on strategic issues relating to the provision of Council’s infrastructural activities and district facilities

·         Review, and recommend to Council, policy and strategies for the delivery of infrastructural asset services

·         Monitor achievement of outcomes included in the Infrastructure Strategy and other infrastructure strategies e.g District Transport Strategy

·         Ensure that Council protects its investment in its infrastructural assets in accordance with accepted professional standards

·         Monitor the risks, financial and operational performance of the Council's infrastructural activities and facilities

·         Monitor major contract performance measures/key result areas (KRAs)

 

Significant Projects – spend, monitoring and reporting

·         Monitor significant projects

·         Approve budget overspend (above tolerance levels in the CE delegations) and any reprogramming of capex for a project or programme provided that:

o    The overall budget is met from savings

o    The overall budget for capex is not exceeded.  Where this is not the case, the Committee must either:

§  Recommend to Council that additional funding is approved (outside the Annual Plan or Long-Term Plan process), or

§  Recommend as part of the next round of Long-Term Plan or Annual Plan process that the funding is considered for inclusion.

·         Approve tenders and contracts provided they are:

o    Up to $3 million,

o    in accordance with the current year’s plan, whether that be Annual Plan or Long-Term Plan, and

o    deemed low by the Significance and Engagement Policy

 

Compliance

·         Ensure that operational functions comply with legislative requirements and Council policy

·         Ensure that consents associated with Council's infrastructure are being met and renewals are planned for

 

Service levels (non-regulatory)

·         Recommend service level changes and new initiatives to the Long Term and Annual Plan processes.

 

Relationships

·         Monitoring Council’s relationship with the Northland Transportation Alliance

o    Receive quarterly performance reports

·         Monitoring Council’s relationship with the Far North Waters Alliance Partner

 

Property

·         Recommend to Council the acquisition or disposal of assets.

·         Approve new leases and lease renewals (of non-reserve land), in accordance with the current years’ plan, whether that be Annual Plan or Long-Term Plan.

Receive updates on changes to national and regional policies that impact on Council provision of infrastructure and where appropriate make recommendation to Council.

Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all the committee’s meetings.

 

Annual reporting

The Chair of the Committee will submit a written report to the Chief Executive on an annual basis. The review will summarise the activities of the Committee and how it has contributed to the Council’s governance and strategic objectives. The Chief Executive will place the report on the next available agenda of the governing body.

 

 


 

INFRASTRUCTURE COMMITTEE - MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e.  Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Hon John Carter QSO

Board Member of the Local Government Protection Programme

Board Member of the Local Government Protection Program

 

 

Carter Family Trust

 

 

 

Felicity Foy (Chair)

Flick Trustee Ltd

I am the director of this company that is the company trustee of Flick Family Trust that owns properties in Cable Bay, and Allen Bell Drive - Kaitaia.

 

 

Elbury Holdings Limited

This company is directed by my parents Fiona and Kevin King.

This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.

 

Foy Farms Partnership

Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa

 

 

Foy Farms Rentals

Owner and rental manager of Foy Farms Rentals for dwellings on Church Road, Kaingaroa and dwellings on Allen Bell Drive, Kaitaia, and property on North Road, Kaitaia, one title contains a cell phone tower.

 

 

King Family Trust

This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.

These trusts own properties in the Far North.

 

112 Commerce Street Holdings Ltd

Owner of commercial property in Commerce Street Kaitaia.

 

 

Foy Property Management Ltd

Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust.

 

 

Previous employment at FNDC 2007-16

I consider the staff members at FNDC to be my friends

 

 

Shareholder of Coastline Plumbing NZ Limited

 

 

 

Felicity Foy - Partner

Director of Coastline Plumbing NZ Limited

 

 

 

Friends with some FNDC employees

 

 

 

Deputy Mayor Ann Court (Deputy)

Waipapa Business Association

Member

 

Case by case

Warren Pattinson Limited

Shareholder

Building company. FNDC is a regulator and enforcer

Case by case

Kerikeri Irrigation

Supplies my water

 

No

District Licensing

N/A

N/A

N/A

Ann Court Trust

Private

Private

N/A

Waipapa Rotary

Honorary member

Potential community funding submitter

Declare interest and abstain from voting.

Properties on Onekura Road, Waipapa

Owner Shareholder

Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)

Declare interest and abstain from voting.

Property on Daroux Dr, Waipapa

Financial interest

Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)

Declare interest and abstain from voting.

Flowers and gifts

Ratepayer 'Thankyou'

Bias/ Pre-determination?

Declare to Governance

Coffee and food

Ratepayers sometimes 'shout' food and beverage

Bias or pre-determination

Case by case

Staff

N/A

Suggestion of not being impartial or pre-determined!

Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.

Warren Pattinson

My husband is a builder and may do work for Council staff

 

 

 

Case by case

Ann Court - Partner

Warren Pattinson Limited

Director

Building Company. FNDC is a regulator

Remain at arm’s length

Air NZ

Shareholder

None

None

Warren Pattinson Limited

Builder

FNDC is the consent authority, regulator and enforcer.

Apply arm’s length rules

Property on Onekura Road, Waipapa

Owner

Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.

Would not submit.                                                                               Rest on a case-by-case basis.

David Collard

Snapper Bonanza 2011 Limited

45% Shareholder and Director

 

 

Trustee of Te Ahu Charitable Trust

Council delegate to this board

 

 

Mate Radich

No form received

 

 

 

Rachel Smith

Friends of Rolands Wood Charitable Trust.

Trustee.

 

 

Mid North Family Support.

Trustee.

 

 

Property Owner.

Kerikeri.

 

 

Friends who work at Far North District Council.

 

 

 

Kerikeri Cruising Club.

Subscription Member and Treasurer.

 

 

Vision Kerikeri

Financial Member

 

 

Rachel Smith (Partner)

Property Owner.

Kerikeri.

 

 

Friends who work at Far North District Council.

 

 

 

Kerikeri Cruising Club.

Subscription Member.

 

 

Vision Kerikeri

Financial Member

 

 

Town and General Groundcare Limited

Director, Shareholder

 

 

Kelly Stratford

KS Bookkeeping and Administration

Business Owner, provides bookkeeping, administration and development of environmental management plans

None perceived

Step aside from decisions that arise, that may have conflicts

Waikare Marae Trustees

Trustee

Maybe perceived conflicts

Case by case basis

Bay of Islands College

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Karetu School

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Māori title land – Moerewa and Waikare

Beneficiary and husband is a shareholder

None perceived

If there was a conflict, I will step aside from decision making

Sister is employed by Far North District Council

 

 

Will not discuss work/governance mattes that are confidential

Gifts - food and beverages

Residents and ratepayers may ‘shout’ food and beverage

Perceived bias or predetermination

Case by case basis

Taumarere Counselling Services

Advisory Board Member

May be perceived conflicts

Should conflict arise, step aside from voting

Sport Northland

Board Member

May be perceived conflicts

Should conflict arise, step aside from voting

He Puna Aroha Putea Whakapapa

Trustee

May be perceived conflicts

Should conflict arise, step aside from voting should they apply for funds

Kawakawa Returned Services Association

Member

May be perceived conflicts

Should conflict arise, step aside from voting should they apply for funds

Whangaroa Returned Services Association

Member

May be perceived conflicts

Should conflict arise, step aside from voting should they apply for funds

National Emergency Management Advisor Committee

Member

 

Case by case basis

Te Rūnanga ā Iwi o Ngāpuhi

Tribal affiliate member

As a descendent of Te Rūnanga ā Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā Iwi o Ngāpuhi  Council relations

Declare a perceived conflict should there appear to be one

Te Rūnanga ā Iwi o Ngāti Hine

Tribal affiliate member

Could have a perceived conflict of interest

Declare a perceived conflict should  I determine there is a conflict

Kawakawa Business and Community Association

Member

 

Will declare a perceived conflict should there appear to be one

Kelly Stratford - Partner

Chef and Barista

Opua Store

None perceived

 

Māori title land – Moerewa

Shareholder

None perceived

If there was a conflict of interest, I would step aside from decision making

John Vujcich

Board Member

Pioneer Village

Matters relating to funding and assets

Declare interest and abstain

Director

Waitukupata Forest Ltd

Potential for council activity to directly affect its assets

Declare interest and abstain

Director

Rural Service Solutions Ltd

Matters where council regulatory function impact of company services

Declare interest and abstain

Director

Kaikohe (Rau Marama) Community Trust

Potential funder

Declare interest and abstain

Partner

MJ & EMJ Vujcich

Matters where council regulatory function impacts on partnership owned assets

Declare interest and abstain

Member

Kaikohe Rotary Club

Potential funder, or impact on Rotary projects

Declare interest and abstain

Member

New Zealand Institute of Directors

Potential provider of training to Council

Declare a Conflict of Interest

Member

Institute of IT Professionals

Unlikely, but possible provider of services to Council

Declare a Conflict of Interest

Mike Edmonds

Chair

Kaikohe Mechanical and Historic Trust

Council Funding

 Decide at the time

Committee member

Kaikohe Rugby Football and Sports Club

Council Funding

Withdraw and abstain

Adele Gardner

N/A - FNDC Honorarium

 

 

 

Te Hiku Education Trust

Trustee

 

 

Te Ahu Charitable Trust

Trustee

 

 

ST Johns Kaitaia Branch

Trustee/ Committee Member

 

 

Te Hiku Sports Hub Committee

Committee Member

 

 

I know many FNDC staff members as I was an FNDC staff member from 1994-2008.

 

 

 

Partner of Adele Gardner

N/A as Retired

 

 

 

 

 

 


Infrastructure Committee Meeting Agenda

13 October 2021

 

Far North District Council

Infrastructure Committee Meeting

will be held virtually via Microsoft Teams on:

Wednesday 13 October 2021 at 1.00 pm

Te Paeroa Mahi / Order of Business

1          Karakia Timatanga – Opening Prayer. 13

2          Nga Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest 13

3          Te Tono Kōrero / Deputation. 13

4          Confirmation of Previous Minutes. 14

4.1            Confirmation of Previous Minutes. 14

5          Information Reports. 18

5.1            Agreed process for acquiring land. 18

5.2            Infrastructure and Asset Management (IAM) Monthly Business Report for August 2021  21

5.3            Infrastructure Committee Action Sheet Update September 2021. 153

6          Te Wāhanga Tūmataiti / Public Excluded. 154

6.1            Confirmation of Previous Minutes - Public Excluded. 154

6.2            Waimatenui Mataraua Road Rehabilitation 7/20/251, Award of Separable Portion 2. 154

6.3            Maintenance and Renewal Contracts – Recommendation for Contract Extensions. 154

7          Karakia Whakamutunga – Closing Prayer. 155

8          Te Kapinga Hui / Meeting Close. 155

 

 


1            Karakia Timatanga – Opening Prayer

We ask that through Council discussions and decisions the representatives we have elected may govern the Far North District with imagination, skill and wisdom to achieve a fairer and more united Community that enhances the wellbeing of our district and solves the District’s problems efficiently and effectively.

2            Nga Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Te Tono Kōrero / Deputation

No requests for deputations were received at the time of the Agenda going to print.


Infrastructure Committee Meeting Agenda

13 October 2021

 

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

File Number:           A3052566

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The minutes of the previous Infrastructure Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.

Recommendation

That the Infrastructure Committee confirm that the minutes of the meeting held 8 September 2021 be confirmed as a true and correct record.

 

1) Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached. Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       2021-09-08 Infrastructure Committee Minutes - A3376938  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision arising from this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Infrastructure Committee Meeting Agenda

13 October 2021

 

   MINUTES OF Far North District Council
Infrastructure Committee Meeting
Held virtually via MicrOSOFT Teams
ON
Wednesday, 8 September 2021 AT 9.30 am

 

PRESENT:              Chairperson Felicity Foy, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Mike Edmonds, Member Adele Gardner

IN ATTENDANCE: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

1            Karakia TimatAnga – Opening Prayer

Cr. Rachel Smith opened the meeting with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Note: Crs Collard and Stratford gave apologies for early departure to attend the virtual CDEM meeting.

3            Ngā Tono Kōrero / Deputation

Nil

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3344081, pages 14 - 19 refers.

Resolution  2021/26

Moved:       Chairperson Felicity Foy

Seconded:  Cr Rachel Smith

That the Infrastructure Committee confirm that the minutes of the Infrastructure Committee 21 July 2021, be confirmed as a true and correct record.

In Favour:       Cr Felicity Foy, Mayor John Carter, Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Mike Edmonds and Member Adele Gardner

Against:           Nil

Carried

 

5            Information Reports

5.1         Infrastructure and Asset Management (IAM) Monthly Business Report

Agenda item 5.1 document number A3303725, pages 20 - 355 refers.

Resolution  2021/27

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the Infrastructure Committee:

a)      uplift the report Infrastructure and Asset Management (IAM) Monthly Business Report for May 2021; and,

b)      receive the report Infrastructure and Asset Management (IAM) Monthly Business Report for July 2021.

In Favour:       Cr Felicity Foy, Mayor John Carter, Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Mike Edmonds and Member Adele Gardner

Against:           Nil

Carried

 

5.2         FNDC / NTA Transportation Activity Update and Te Tai Tokerau Worker Redeployment Package Close-out Report

Agenda item 5.2 document number A3338412, pages 356 - 378 refers.

Resolution  2021/28

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the Infrastructure Committee receive the report - FNDC / NTA Transportation Activity Update and Te Tai Tokerau Worker Redeployment Package Close-out Report.

In Favour:       Cr Felicity Foy, Mayor John Carter, Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr John Vujcich, Member Mike Edmonds and Member Adele Gardner

Against:           Nil

Carried

At 10:40 am, Cr Kelly Stratford left the meeting.

6            Karakia Whakamutunga – Closing Prayer

Cr. Rachel Smith closed with a karakia.

7            tE kAPINGA hUI / Meeting Close

The meeting closed at 10:51 am.

 

The minutes of this meeting will be confirmed at the Infrastructure Committee meeting held on 13 October 2021.

...................................................

CHAIRPERSON

 


Infrastructure Committee Meeting Agenda

13 October 2021

 

5            Information Reports

5.1         Agreed process for acquiring land

File Number:           A3299025

Author:                    Tania Steen, Property Officer

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to explain the process and benefits of acquiring land using the Public Works Act 1981 (PWA).

WHAKARĀPOPOTO MATUA / Executive SummarY

To follow the Public Works Act 1981 process for all land acquisitions.

 TŪTOHUNGA / Recommendation

That the Infrastructure Committee note that staff will the use of the Public Works Act 1981 process for all land and property acquisition.

 

tĀHUHU KŌRERO / Background

From time-to-time Council needs to purchase land or property. The way this happens is currently ad-hoc which can cause unintended issues, both for the vendor and Council.

To ensure that we have a more structured approach, staff have been reviewing the Public Works Act 1981 (PWA) process.

There is a common misconception that the PWA process is only used where land or property is purchased by compulsion. This is not the case. The PWA provides a process that can be followed in all cases.

The Public Works Act 1981 (PWA) is the statutory authority under which a local authority can acquire land for public work and this process can be found on the LINZ website at the following address: 

https://www.linz.govt.nz/crown-property/acquisition-and-disposal-land/public-works/landowners

The PWA provides powers of entry onto land for survey or investigation purposes and there should be a written agreement giving reasonable notice prior to entry. 

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The LINZ booklet, “Landowners’ Rights When Crown Requires Your Land for a Public Work”, informs landowners of their rights in the negotiations to acquire land for a public work. (Landowners are given a copy of this booklet)

Land can be acquired for public work, under the PWA, by Agreement or Compulsory Acquisition.

Land acquisition identified

Negotiations commence

A notice of desire is agreed by LINZ – S18 PWA

Formal negotiations – minimum 3-month period

Agreement to acquire by negotiation fails

Minister signs notice of intention to take land S23

Recommendation to the Governor General takes land by proclamation S26

Council will always aim to acquire land by agreement and, for this reason, early engagement with landowners is seen as the optimal way to build relationships and enhance negotiations.

 

Early engagement with the landowners is the most prudent and effective way to negotiate a land purchase by Agreement and by following the standard process identified in the LINZ document provides a safe and secure process for all parties. 

Entry to the land is necessary to undertake the required due diligence and this forms part of the negotiation phase

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This process ensures the landowner is fairly compensated and purchase by agreement is more likely.

The landowner shall be left in a no better or worse position than they were before the public work commenced, meaning landowners will not be deprived of their land without fair compensation, but will not be compensated so as to make a profit from the public work.

Compulsory Acquisition is only exercised after all reasonable efforts to negotiate the sale and purchase of land in good faith have been made. 

Landowners are compensated for land acquired or taken under the PWA. The general principle of compensation is that the landowner will be left in no better or worse position than before the land was acquired. Compensation is not limited to the market value of the land. It may include compensation for additional losses such as: 

Once a position has been arrived at, either by negotiation or compulsion, Council approval would be sought prior to formalising the purchase of any land or property.

Āpitihanga / Attachments

Nil

 


Infrastructure Committee Meeting Agenda

13 October 2021

 

5.2         Infrastructure and Asset Management (IAM) Monthly Business Report for August 2021

File Number:           A3402703

Author:                    Tania George, EA to GM - Infrastructure and Asset Management

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

TAKE PŪRONGO / Purpose of the Report

To present a summary of Infrastructure and Asset Management activity and information items.

WHAKARĀPOPOTO MATUA / Executive SummarY

The Infrastructure and Asset Management Update provides an overview of Infrastructure and Asset Management activity for the period of August 2021. 

 TŪTOHUNGA / Recommendation

That the Infrastructure Committee receive the report Infrastructure and Asset Management (IAM) Monthly Business Report for August 2021.

 

tĀHUHU KŌRERO / Background

This report presents a range of performance and interest items focussed around Council Infrastructure.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The information is attached in the form of a report.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Nil.

Āpitihanga / Attachments

1.       Attachment 1 - IAM Business Report as at 31 August 2021 - A3402701  

 


Infrastructure Committee Meeting Agenda

13 October 2021

 

logo

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Infrastructure and Asset Management

Monthly Business Report

 

 


Text

Description automatically generatedAUGUST 2021


Timeline

Description automatically generated


Infrastructure Committee Meeting Agenda

13 October 2021

 

 

CONTENTS

 

SUCCESSES. 4

CAPITAL SPEND ANALYSIS. 5

TRANSPORTATION.. 9

PROJECT DELIVERY. 16

ENGINEERING STANDARDS. 34

PROGRAMME DARWIN.. 38

INFRASTRUCTURE PLANNING.. 41

INFRASTRUCTURE COMPLIANCE. 44

ASSET MANAGEMENT. 47

DISTRICT FACILITIES. 49

PROVINCIAL GROWTH FUND (PGF) ROADING.. 65

TE HIKU O TE IKA REVIATLISATION.. 70

CIVIL DEFENSE EMERGENCY MANAGEMENT. 77

APPENDICES. 81

DIA FUNDED PROGRAMME. 82

SOCIAL PROCUREMENT. 83

FNDC 20/21 CAPTIAL AND RENEWAL PROGRAMME UPDATED.. 93

VENTIA – CONTRACT 7/18/101 ROAD MAINTENANCE AND RENEWALS - MONTHLY REPORT. 94

FULTON HOGAN - NORTH AREA MAINTENANCE NETWORK CONTRACT 7/18/100 MONTHLY REPORT. 102

NORTHLAND ACTIVITY UPDATE. 107

3 WATERS OPERATIONS. 110

KAWAKAWA ROUNDABOUT. 117

 



 

DISTRICT FACILITIES

Some fantastic feedback – check it out here.

 

VENTIA

Check out the Ventia report here – some great work and engagement with the public.

 

FULTON HOGAN

More good work by the team at Fulton Hogan.

 

 

 

 


Table

Description automatically generated

Chart, waterfall chart

Description automatically generated 

 

Graphical user interface, chart, line chart

Description automatically generated

Chart, line chart

Description automatically generated


EXECUTIVE SUMMARY

Final approval of the NLTP programme was considered by the Waka Kotahi Board in late August and the final approved NLTP announced by the Minister of Transport on Tuesday 7th September 2021. Staff are presently reviewing the details of funding approvals and compiling a paper outlining funding outcomes and associated recommendations will be provided to Council (October) for consideration.

The volume of Development Applications received by the Road Safety and Traffic Planning team increased in August (51 vs. 12 month rolling average of 37). A new Senior Development Engineer (Transportation) has been recruited and commences in mid-October. 

With NLTF subsidies and budgets confirmed in early September the Capital Works team are now beginning to work through the process of confirming details and project delivery timings of activities approved within the 3-year (2021/24) delivery programme.

August Maintenance Achievement volumes were reduced in several areas through August due to Level 4 lockdown restrictions being in place for part of the month, with only essential maintenance activities to maintain network serviceability allowed to continue during the Level 4 period.

As a result of the Level 4 lockdown restrictions during August, Vehicle and Passenger numbers dropped to approximately 50% of typical August numbers, with fare collection suspended during Alert Levels 4 and 3 due the associated risks of direct passenger contact associated with cash collection.

Customer Interaction numbers were down by 46% on the previous month which is believed to primarily be a result of the national move to alert Level four (AL4) in the middle of the month. This reduction in numbers was also seen in the highest category of RFS (Potholes, Edge Breaks, Corrugations).

2021/24 AMP DEVELOPMENT PROGRESS 

Final approval of the NLTP programme was considered by the Waka Kotahi Board in late August and the final approved NLTP announced by the Minister of Transport on Tuesday 7th September 2021. Aligned with this timing:

·    The confirmation and details of the Maintenance Operations and Renewals (MO&R), Road Safety Promotion, Low Cost Low Risk (projects under $2M) and Major Improvement Works (projects over $2M) was confirmed and released.

·    A paper outlining funding outcomes and associated recommendations will be provided to Council (October) for consideration following staff assessment the approved programme.

Update (September) – finalised budgets have subsequently been released and approved funding for Maintenance Operations and Renewals (MO&R) is greater than what was indicated by Waka Kotahi in May 2021. While approved funding remains less than the originally submitted bid, staff are now confident the confirmed funding levels allow for a continuation of maintaining Levels of Service and, in specific areas, the opportunity to implement targeted improvement strategies and interventions.

 

CENTRAL GOVERNMENT POLICY SUBMISSIONS 

No Central Government Policies related to Transport are presently requiring review.

DEVELOPMENT APPLICATIONS (Transportation)

The below table & graph provides information on the volumes of development applications received for transportation assessment. August’s application numbers (51) increased significantly compared with previous months, and although well above the 12-month rolling average of 37 is reflective of a similar increase in August 2021. The Road Safety and Traffic Planning Team processed almost half of the applications (24) received in the month, with Covid lockdown disruptions and staffing changes impacting on processing in the latter half of the month.

·    The Senior Development Engineer (Transportation) role has been filled and will commence in mid-October.

·    The Graduate Engineer commenced work on August 9th.

 

Chart, bar chart

Description automatically generated


FNDC TRANSPORT CAPITAL PROGRAMME DELIVERY 

With funding uncertainty in July and August the Capital Works team have focussed on completion of remaining 2020/21 works and planning known / confirmed activities for the 2021/22 programme.

As a result of NLTF subsidies and budgets being confirmed in early September, the Capital Works team will now be beginning to work through the process of confirming details and project delivery timings of activities approved within the 3 year (2021/24) delivery programme.

Full programme reporting and forecasting will re-commence in quarter 2 of this financial year, following confirmation of the programme based on approved funding.

FNDC Significant Projects

Graphical user interface, text, application, email

Description automatically generated

 

FNDC TRANSPORT MAINTENANCE & OPERATIONS PROGRAMME

Claim validation and processing timeframes have been refined to now allow maintenance achievement data to be reported for the previous month, with August 2021 data provided below.

Key points to note include:

·    August volumes reduced in several areas through August due to Level 4 lockdown restrictions being in place for part of the month, with only essential maintenance activities to maintain network serviceability allowed to continue during the Level 4 period.

·    Good km length grading achievement across both July and August, with over 1000km of grading completed across the network in the first two months of the financial year.

·    Unsealed road gravel volumes above monthly averages in August in both contract areas.  

·    Unsealed road pothole repairs remain high across the District (as expected in onset of wet winter conditions) with sealed road pothole numbers also increasing to above normal monthly averages in August.

·    Roadside drainage clearance continues to be a focus in Northern Area with the increase in quantities achieved for June continuing through July and August, while volumes increased in Southern area in August, helping improve network resilience through winter.

·    Sealed road repairs were understandably low with this activity not actively programmed because cold, wet conditions reduce quality and effectiveness of chip seal repairs.

AUGUST MAINTENANCE ACHIEVEMENT TABLES

Table

Description automatically generated Table

Description automatically generated

 

As demonstrated in the map below, NTA Maintenance staff continue to have an active field inspection presence right across the Far North network.

Map

Description automatically generated

 

HOKIANGA FERRY (KOHU RA TUARUA)

·    As a result of the Level 4 lockdown restrictions during August, Vehicle and Passenger numbers dropped to approximately 50% of typical August numbers.

·    FNDC accepted recommendations from the contractor to cease the collection of fares onboard during level 4 & 3, primarily due to the relatively high use and reliance of physical currency (cash/eftpos) in the Hokianga, and the associated risks of direct passenger contact.

·    Fare collection resumed on 8th September, aligning with the move to Alert Level 2.

·    Fare revenue collected during the month excluding GST, with August 2020 for comparison:

August 2021

August 2020

$23,200.43

$33,966.44

H&S/Risks:

On 11th August, the vessel experienced a temporary loss of steering at slow speed while approaching the Rawene ramp which resulted in damage to adjacent maritime assets.

·    There was no damage to the vessel.

·    This was the second incident of this nature; accordingly the operator was instructed to carry out an investigation into the issue and reviewed their controls to mitigate a similar incident in the future.

·    The steering control system is out of date and components for a planned major upgrade have been on order from Germany for several months (long delays due to manufacture and lead times).  

·    The damage to maritime assets has been repaired and additional control methods have been identified and implemented by the operator.  

·    The components for the upgrade have now arrived and the operator is planning the installation to occur as soon as possible, with a focus on keeping the vessel in service as much as possible.

There was one weather interruption to service on the 3rd August with the ferry out of service for 3 hours due to severe winds.

UTILITY SERVICES – CAR (Corridor Access Request) & TMP (Traffic Management Plan)

·    UFB

·    Opua – works almost complete on Baffin Street and Richardson Rd area.

·    Russell is well under way and Rawene is complete

·    Fibre Connections have now started in Paihia, Okiato and still on going in all other townships.

·    Water mains replacement and repairs are still ongoing. Drilling has started for the Sweetwater system in the road reserves of Kaitaia.

 

THE CUSTOMER EXPERIENCE  

REQUESTS FOR SERVICE

The numbers for this area are predictably low, given the national move to alert Level four (AL4) in the middle of the month.  There were 259 transportation related RFS in August which is a 46% decrease from July as demonstrated in the graph provided.

This is the lowest number of requests for the period in question since the start of the latest maintenance contracts started in 2018, acknowledging however that this happens to be under exceptional (AL4) circumstances.

Chart, line chart

Description automatically generatedOne of the focus priorities during this period was the outstanding requests for Road Safety. A number of these have been either reviewed or resolved and the work in this area will continue over the coming months.

 

As demonstrated in the graph below, the volume in the highest category of RFS (Potholes, Edge Breaks, Corrugations) all but mirrors the overall percentage decrease for the month.

 

Chart, histogram

Description automatically generated

 

LAND INFORMATION MEMORANDUM

In the same way that RFS numbers have decreased, the number of requests requiring input on Land Information Memorandums (LIMs) is also lower. However, this is not by the same proportion which is likely indicative of the time delay from requests filtering through the process, compared to the implementation of AL4.

 

Chart, scatter chart

Description automatically generated

 

 


 

EXECUTIVE SUMMARY

A steady and productive month with projects awarded ready for construction in 2021. 

 

Green

Strong probability the project will be delivered on time, within budget and with acceptable quality.

Amber

Good probability the project will be delivered on time, within budget and with acceptable quality.  Schedule, budget, resource or other changes may be needed.

Red

Probable that the project will NOT be delivered with acceptable quality without changes to schedule, budget, resources and/or scope

 

 

 


Project Name: Southern Animal Shelter

Project ID: 261012

Project Phase: Design

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Amber

Green

Building Consent on hold for further information, RFI information and minor amendments to plans underway.  Resource Consent Granted 7th July 2021

Scope

Green

Green

Scope confirmed

Schedule

Green

Green

Schedule confirmed

Cost

Amber

Amber

QS received, minor adjustments to be made, once amendments have been made to plans

Project Risk

Amber

Amber

Weather, contractor availability, material availability, Covid-19, removal of existing dwelling and outbuildings from site.

Monthly Summary:

Building Consent on hold for further information, minor amendments to be made to plans to decrease Elemental Estimate where possible, Resource Consent Granted 7th July 2021, Estimate received amendments to be made to estimate once amended plans are completed.  Designer unable to continue with amended plans until level 4 lockdown is lifted as they do not have the ability to do so from home.

Relocation of dwelling off site scheduled for end of September 2021, demolition of other accessory buildings and clean-up of site scheduled for September 2021, some tree removal and ROW clearing work commenced on Friday 3rd September 2021.

Key Project Risks

Mitigation of Risk

Funding

Ensure detailed planning is carried out to capture all detail require, learnings from Construction of Northern Animal Shelter is an advantage in making sure all aspects are captured

Non-compliance

Current structures non-compliant, existing building to be demolished and new kennels to be constructed to comply with Animal Welfare Acts.

Key Project Milestones

Expected

Status

Comment

Confirm concept plan

End September

On track

Concept Plan Confirmed

Final Design

Mid December

Confirmed

Final Design Confirmed, Building Consent Lodged, currently on hold for further information.

Tender Award

Mid-June 2021

Delayed

Tender award expected end October 2021, due to delays issuing of building consent, RFI received, and information being collated, minor amendments being made to plans

Construction

Mid to Late July 2021

Delayed

Construction expected Mid/End November 2021

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$1,844,061.23

$12,508.08

$1,844,061.23


Project Name: TIF Toilets

Project ID: 141539, 141537, 141538, 141581

Project Phase: Procurement/Construction

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

Mitimiti:  Construction is completed at Mitimiti & CCC achieved; Toilet is Operational 

Green

Amber

Opononi:  Construction is completed at Opononi & CCC achieved; Toilet is Operational   

Amber

Amber

Waitangi:  Waitangi Toilet has now entered the Procurement phase and Tender Doc’s are being drafted.

Green

Amber

Haruru Falls: Construction is completed and handover to operations completed, Toilet is operational

Scope

Green

Green

Waitangi: Scope is clear and approved by Stakeholders

Mitimiti: Construction complete.

Opononi: Construction complete.

Haruru: Construction complete.

Schedule

Amber

Green

Projects currently tracking behind programme due to consultation and legal agreement delays.  An extension of time has been granted from MBIE until Dec 2021, COVID 19 has also played its part in the programme delays.

Cost

Green

Green

Mitimiti completed within budget, Opononi will follow suit.  Haruru Falls will come in under budget, balance will go to Waitangi.  Waitangi has not yet been out to market, but QS shows we have a shortfall, but we may have savings at other sites which can be re-allocated to Waitangi

Project Risk

Amber

Green

Covid 19 will cause large delays to all programmes of work which have already been delayed due to legalising access to all sights. These projects will not be completed in the timeframes initially set out and there is no opportunity to bring them inline, so we have accepted this and asked for funding extensions.

Waitangi Toilet will require Archaeological monitoring and there is potential for delays during the construction programme at this known historical site. Services connections at Waitangi look problematic and will be costly to resolve.

Monthly Summary:

·    Haruru – Construction Completed and Handover to Operations Completed

·    Waitangi – Tender Documents being drafted for approval – Open Tender on GETS, budget shortfall to address prior to Tendering and issues around sewer line, not ours and we need to assess condition prior to taking over.

·    Opononi – Toilet block is fully operational

Key Project Risks

Mitigation of Risk

Covid 19 Lockdown will lead to programme delays.

Accept & Monitor.

Waitangi Toilet - Budget

Budget shortfall may be able to be address with savings from other TIF Toilet builds

Waitangi Toilet – Schedule – Iwi Engagement

Accept delays, MBIE have granted programme extension until Dec 2021

Waitangi Toilet – Service Connections

Water, Sewer & Power costs out of line with QS, further budget implications

Key Project Milestones

Expected

Status

Comment

Waitangi Toilet – Iwi Engagement

July 2020

Completed

Site Blessing Completed

Opononi Construction

October 2020/ Feb 2021

Met – Late Start (November) & finish (May 2021)

 Construction Completed & CCC issued, Toilet Operational

Haruru – Prefab installation

May 2021

Toilet is fully operational as of September 3rd

Prefabricated toilet is now onsite and installed.

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$1,070,000 (combined)

$829,000

$1,070,000 (combined)

 


Project Name: Kaitaia Water – Sweetwater Bore and Pipeline

Project ID:  WAP0256

Project Phase: Concept Stage

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Amber

Amber

Physical Works contract for SP1 was awarded to Ventia and the Contract was signed on 03 June 2021. SP2 Notice to Proceed was issued to Ventia on 06 September 2021. A settlement agreement was signed on 14 June 2021 with Elbury Holdings Limited whereby Elbury Holdings gave consent to the works being undertaken on their land in accordance with the new agreed route (with certain conditions attached to it).

Memorandum of Agreements were signed by the Breretons and Panthers for easements. Easement Agreements to be finalised with Elbury Holdings.

Physical Works started by Ventia on 29 July 2021 and the Blessing for the works was conducted on Friday 30 July.

Project delayed by 13 days due to Covid 19 Level 4, from 18 August 2021 to 03 September 2021.

Scope

Amber

Amber

Scope was amended to allow for new alignment of pipeline route as SP2.

Schedule

Red

Red

Delay in procurement and finalising of pipeline route have delayed the project completion date.

Cost

Amber

Amber

Current tender construction costs are within budget allowance but alternative routing and constructing the work in two separable portions have impacted the costs and spending per FY. Contingency for the budget to be increased. Re-instatement of Capital programme budget for 2021/22 to be approve as per approved resolution.

Project Risk

Amber

Amber

Easement Agreement with Elbury Holdings.

Winter works additional costs and delay of commissioning in time for a potential drought in 2022 remains the biggest risk. Drilling activities and trenching in ground conditions.

Covid 19 outbreaks and Level Changes – Delay costs and Extension of Time

Monthly Summary:

• Construction of the Kaitaia Water Project Pipeline was into its third week when lockdown was announced at approximately 1800h on 17 August 2021. All sites were made safe that evening to secure for Level 4 lockdown. No construction works will take place during the Level 4 lockdown period to keep employees home safe with works expected to re-commence once the alert level is reduced to Level 3.

• Works so far has consisted of site establishment, creating staging areas for the pipes, welding pipe strings, approximately 500m of Horizontal Directional Drilling (HDD) installation along Bonnetts Rd and earthworks at the borehole sites.

• The Resource Consent approval was received on 06 August 2021 for the altering of the pipeline.

• On 25 August 2021, Department of Conservation (DoC) has advised that we have been successful in obtaining the permit to conduct the construction monitoring works in the wetland areas for possible relocation work if any lizards are found within the wetland area. This was great news if you compare similar applications, and the lengthy process involves getting any permits out of Doc

• The redesign for SP2 was completed and send to Ventia and the Landowner for review. Recommendations to adjust the vertical alignment was received from Ventia and is being re-viewed by the design team. The schedules for the revised SP2 portion will be send to Ventia to be priced during the first week of September 2021.

• A Temporary occupation agreement for NgaiTakoto was compiled by The Property Group and agreed on by NgaiTakoto for the Consent to utilise their boundary track for the purpose of access and pipe laydown and stringing for the construction of the new Kaitaia Water Pipeline. We are still waiting the official signed agreement.

• Russell Garton of Garton and Associates and Northland Valuers were appointed in parallel to provide a compensation assessment of the required easement over the Elbury Holding Limited properties.

• Awaiting feedback on the report submitted to council to seek additional funds to update the project contingency allowance.

Actions for the next month are:

·    • Finalisation of detail design for SP2. Updating costs and timeframes.

·    • Investigation on a requested pipeline flushing ability at the existing Kaitaia Water Treatment Plant.

·    • Ecologist construction monitoring during clearing in the wetland at the bore site.

·    • Top Energy to be given 7 weeks’ notice to plan their works.

·    • Engagement with Elbury Holdings for easement agreements.

·    • Elbury Holding power supply investigations.

Key Project Risks

Mitigation of Risk

Covid-19

Covid-19 outbreaks reduces the number of available suppliers and has a time delay and cost impact. The contractor must ensure that all Level Protocols are in place and that extra procedures are in place with all sub-contractors and suppliers.

Water restrictions

There is a risk that Council may choose to restrict water for construction purposes during a drought. This is to minimise the reputation risk of the community being under water re-strictions and the Contractor using water for drilling purposes.

Property and Easements agreements:

Elbury Holdings

Continued focus to project team to resolve

Meeting with landowners

Formal process using Local Government Act

Independent Valuers to do valuations

Project Completion Date - Not in Time to complete for potential summer drought in 2022. Construction pro-gramme for SP1 is 8 months - estimated completion date end of March 2022.

Fast-track scheduling

Tracking long lead items

Allowance to be made for additional emergency supply costs should the pipeline not be ready and Kaitaia experience another drought. Bore to be operational by then. Watercare discussion way in advance for temporary WTP.

Cost Management: Change route over Elbury property and materials price increases due to current shortages

Easement and Property compensation costs - In between Landowner discussions

Technical assistance on design queries from WSP

$3M allocated from 3 Waters Reform Budget - agreed to spent first

Design for SP2 was done by the end of July 2021 and Consent conditions were Peer reviewed. Awaiting review by Contractor and landowner of the revised design.

Elbury - Contractor to prepare SMP in advance, QMP.  SHEQ Workshop required and quality controls

Agreement required with WSP and scheduled meeting dates.

Property Access Management and Stakeholder Management - separate induction requirements and SMP required 3 weeks in advance over Elbury property

Prepare media plan and key messaging

Traffic Management Plan

Site Management Plan to be prepared in advance

Emergency Response Plan

Proper induction from all staff, sub-contractors etc."

The top energy provisional estimate for Elbury Holdings has come in at $140-$160k vs. our estimate of $50-60k. Top Energy has identified that an additional HV switch is required (circa $70k) that we did not anticipate.

We are working with Top Energy and Elbury Holdings to try and find a value engineering solution. New route will be surveyed during September 2021

Drilling work through hardpan areas and underneath air strip.

Investigations were done but no drilling was done underneath airstrip. Proposed way forward is to do the actual directional drilling and the manage risks thereafter.

Piling for Pipe Bridge. Ventia to place an order for the piling casings before steel prices rise. Risk that the piles may go further than design depths before setting, re-quiring additional lengths of casing.

WSP confirmed testing and that the 62m allowed for does not include for any additional length to account for piles which may go further than design depths.

Design depths are based on results CTP testing. As such there is a risk, all be it low, that the piles may go further than design depths.

Key Project Milestones

Expected

Status

Comment

Trenching commences for SP1

11 October 2021

In Planning

 

Practical completion

22 April 2021

Planned

Revised Baseline Programme submitted after receival of SP2 design by Ventia. Programme being reviewed by Project Team.

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$14.1M

$2,394,671

13,142,640


Project Name: Kerikeri WWTP & Reticulation

 

Project Phase: WWTP Construction

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

Plant - The plant is operational, and all documents were handed over to Far North Waters.

The reticulation project is completed and we received a total of 286 signed off letters to date by end of August 2021 (From the 312 low pressure sewer connections and 16 gravity connections).

All physical work was completed by end of July 2021 and Practical Completion was issued 20 August 2021. Busy finalising handover documents in order to hand it over to Far North Waters.

Scope

Green

Green

Completed

Schedule

Green

Green

Physical construction for plant is completed. Plant Defects and Liability period until 23 October 2021. Practical Completion Certificate for Reticulation work was issued. The Defects Notification Period is 52 weeks from 20th of August 2021.

Cost

Amber

Amber

Both contracts complete.

Project Risk

Amber

Amber

Official handover of Plant to Far North Waters was done. All defects and contract related issues have been resolved.

Cost management the biggest Risk.

Feedback from property owners an ongoing risk – system operational status and reinstatement to be satisfactory.

Monthly Summary:

Plant - The plant is operational and all documents were handed over to Far North Waters. Acceptance of the plant by FNW was signed on 1 June 2021. The plant monitoring by Mott MacDonald was completed by end of July 2021. The plant has been performing well and producing compliant effluent from a biological aspect. All Health and Safety and Operational issues are being actioned by FNW. FNW’s to ensure plant continues to produce compliant effluent (recommendations and key steps to be followed). Defects Liability period end 23 October 2021.

Reticulation - The physical work on the reticulation project is completed and we have received a total of 286 signed off letters to date (From the 312 low pressure sewer connections and 16 gravity connections). There are a few RFS’s from property owners and United Civil is busy addressing them, like tidying up. Practical Completion Certificate was issued to United Civil on 20 August 2021. Official Handover of project to FNDC and FNW will happen during September 2021.

Key work completed during August 2021

Treatment Plant

General - Land and easement agreements.

Reticulation

Construction

-      All 328 Properties connected. 286 signed off property letters received. Contractor is tidying up some properties before signage can be obtained. Remaining sign offs will    require help from FNDC as properties are rentals or empty and contractor could not get hold of property owners;

-      As Builts completed;

-      2 Gravity Connections in Mill Lane as part of SP1 and SP2; and

-      Top soiling and finishing off and obtaining signed off sheets of remaining properties.

General - Ongoing responding to queries from landowners and RFS’s.

Key work for September 2021 on the Reticulation part is to finalise the Handover of the project to FNW.

Decommissioning of the existing treatment facility in Shepherd Road must be scheduled and planning will commence when funds are secured and committed. The existing Plant was shut down at the end of December 2020.

Key Project Risks

Mitigation of Risk

Reverse sensitivity around new WWTP and infrastructure and adhere to consent conditions

Assess design odour control efficiency during operations. Away from any public activities of properties Managed by FNW.

High ongoing operational costs to run plant

Being assessed by FNW to optimise efficiency.

Managing stakeholder expectations and Property Owners Refusing to sign off works

RFS from community are ongoing and critical that all homeowners are satisfied with the reinstatement by contractor on the reticulation project.

Defects to Low Pressure Sewer System

Ongoing operational costs to be managed. Defects period valid until August 2022.

Key Project Milestones

Expected

Status

Comment

Final Completion of Kerikeri WWTP

23/10/21

Pending

Final Completion of Wastewater Reticulation

20/08/22

Pending

Practical Completion issued 20 Aug 2021. Defects Period runs until 20 Aug 2022.

Decommission existing Kerikeri WWTP

tbc

Pending

Budget to be confirmed.

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

Finance to provide

Finance to provide

Finance to provide

Project Name: Monument Hill Deep Bore Project

 

Project Phase: Stage 2 Drilling - Construction

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

The drilling of the production bore and testing was performed to determine the sustainable yield of the bore, and the effects of pumping on the shallow aquifer and springs. A report was submitted by Williamson Water and Land Advisory (WWLA). WWLA completed the modelling and groundwater effects impact. Resource Consent application to be lodged with NRC in September 2021 after consent from Waikotihe Trust. Physical works, Stage 3 is in planning and on track to be completed.

Stage 1: Bore Design and Quality Testing (Complete)

Stage 2: Sustainable Yield Assessment & Consenting to provide a sustainable supply of highly secure potable water for the Kaikohe community (In progress)

Stage 3: Reticulation and Electrical Design (In planning)

Scope

Green

Green

The physical works for stage 3 will entail installing a pump and laying a trenched pipe to connect to the Monument Hill Water Treatment Plant. Electrical upgrades at the water treatment plant and public infrastructure will be required. Scope planning in progress.

Schedule

Red

Red

Stage 2 to be completed in September 2021. Stage 3 planning in process and timeline to be determined after feedback on Resource Consent applications. Covid lockdown levels might delay delivery. Stimulus Grant program scheduled completion by March 2022.

Cost

Green

Green

Project on budget.

Project Risk

Amber

Amber

Landowner agreements to be finalised. Sustainable yield delivery of around 350m3/day lower than expected.

Impact of Bore on groundwater was presented to Waikotihe Trust and the have responded with queries/questions. Professional team to address queries and respond the Trust before planning to lodge consent application. Meeting scheduled for September 2021.

Covid Lockdown levels.

Monthly Summary:

Design

The bore was hydraulically tested and confirmed a sustainable flow rate around 4 L/s or 350 m3/day. Monitoring during the test pumping exercise did not indicate any shallow aquifer or spring flow effects. However, WWLA has developed a groundwater model to assess the long-term environmental effects of operation of the Monument Hill borefield on the surface water features, which comprises the two existing bores and the new deep bore. The environmental effects assessment was focused on the impacts to the nearest surface water features, with primary focus on the Waikotihe and Squires Springs, and the Punakatere Stream.

FNDC has decided on the preferred pathway with respect to moving the project forward and developing a consenting strategy encompassing the new and the existing bores:

- An increased annual take;

- More resilient bore takes utilising the existing bores and the deeper bore with summer/winter usage; and

- With minimal impact on the spring flows.

The Waikotihe Trust have always had concerns about the level of effect on the springs, and we assume that the existing level of effect is tolerable for whanau and the local community. The project team is in process to arrange a follow up meeting with the Waikotihe Trust to explain the modelling that was done and the way forward. The meeting will be scheduled for September.

General

- Follow up meeting to be held with Waikotihe Trust to present the preferred pathway in order obtain the Trust consent to proceed with the project.

- Follow up meeting is scheduled for August 2021 to address queries and questions raised.

Key activities planned for September 2021:

Design

- WWLA to lodge the resource consent application with NRC.

- Procurement Plan and design to start for stage 3.

General

- Agreement with Landowner to be managed by FNDC legal team; and

- Obtain the Waikotihe Trust consent to proceed with the project.

Key Project Risks

Mitigation of Risk

Consent from Waikotihe Trust to proceed with application and permanent works - Impact of Bore on groundwater might restrict project.

Waikotihe Trust relationship to be monitored. Meeting to be held in September to discuss numerical modelling results.

Land agreements to be finalised

Conditions and expectations from Landowner are being assessed by FNDC.

Water Quantity

The sustainable yield from new bore determined to be around 350m3/day. This is lower than expected.

Water Quality

WWLA performed water quality tests on exploratory bore and did not smell and was clear. The dissolved iron concentrations were identified as a water quality risk and needs to conform to DWSNZ standards.

Existing Water Treatment Plant

Possible amendment to existing Water Treatment Plan and electrical requirements to new setup remains a cost and timing risk.

Delay for Resource Consent outcome and complete project before summer 2022

Detailed programme to be compiled. Awaiting Waikotihe consent before we can apply. Budget availability from 3 Water Resilience programme

Key Project Milestones

Expected

Status

Comment

WWLA to lodge the resource consent application

End of September 2021

Pending

Results to be discussed with FNDC and Waikotihe Trust.

Presenting of test results to Waikotihe Trust

End of August 2021

Pending

Pathway decided by FNDC

Resource Consent outcome

8 to 12 weeks (Expected end of November 2021)

Awaiting outcome of Stage 2 testing

On the assumption that it will be a non-Notified application. Delayed by five months

Further milestones to be determined after outcome of Resource Consent decision

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$1 180 000

$270 000.00

$1 180 000


 

Project Name: Paihia WWTP Upgrade - Alkalinity Adjustment Project

Project Phase: Planning and Design – Chemical Dosing

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

Chemical dosing requirements have been confirmed, project is in planning and design phase.

The Project is unable to move forward until a site survey can confirm constructability

Scope

Green

Green

Methodology has changed as a result of the cost benefit analysis, a manual dosing system will now be installed at the Paihia Ponds

Schedule

Amber

Green

New schedule timeline has been developed due to the change in methodology

Cost

Green

Green

Project Budget revised and is within budget.

Project Risk

Green

Amber

Construction risks have been resolved

Monthly Summary:

As a result of the Cost Benefit Analysis management, have changed the methodology.  The decision has been made to construct a manual launching system for dosing Sodium Bicarbonate directly into the pond

Accomplishments:

·    Decision has been confirmed to deliver a manual dosing system

 

Expected Accomplishments:

·    Complete Draft Design

·    Complete consultation with Operations

Key Project Risks

Mitigation of Risk

Breach of consent conditions because of the low alkalinity

Continue manual hand dosing Sodium Bicarbonate in the pond

Land Stakeholder Engagement and Approval (Tangata Whenua).

Continuous engagement and involvement

Change Management.

Maintain weekly reporting and filing system.

Key Project Milestones

Expected

Status

Comment

Draft Design Complete

Oct 2021

Underway

To commence Sept 2021

Consultation Completed with Operations

Oct 2021

Underway

To commence Sept 2021

Fabrication Complete

Nov 2021

Not Started

To commence following design & consultation

Installation Completed

Dec 2021

Not Started

To commence following Fabrication

Completion Certificate Issued

Dec 2021

Not Started

Following Completion

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$112,000.00

$0

$112,000.00

 

 

 

 

 

 

 

 

 

 

 

 

 


Project Name: Opononi New Water Source - Smoothy Road Bore

Project ID: 571008

Project Phase: Pre-Implementation of Stage 2

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

All physical work completed, and land has been acquired and process finalised.  Easement to be finalised

Scope

Green

Green

Completed

Schedule

Green

Green

Completed

Cost

Green

Green

Completed within budget

Project Risk

Green

Green

None

Monthly Summary:

All physical work completed. The Gazette notice for the acquisition of the land around the bore has now been registered and new title has been issued in the name of council. The easements have all been registered.

Key Project Risks

Mitigation of Risk

Maintenance of Top Energy lines by FNDC

Tree line needs to be maintained to prevent damages to overhead lines.

Key Project Milestones

Expected

Status

Comment

Project Completed

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$946,665

Finance to provide

Finance to provide

 

 

                                                                                      


Project Name: BOI Sports Complex

 

Project Phase: Concept Stage

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

The planning stage and design stage is underway. From here the project will move into delivery stages, focussing on a staged design delivery and targeting early construction activities which can be commenced as a priority.

Scope

Green

Green

To manage the development and delivery of a Waipapa Sport Hub on the land acquired. The development must meet stakeholder, community, and sporting code requirements as well as budget constraints.

Schedule

Amber

Amber

Currently the project is tracking slightly behind the original programme, this is due previously mentioned delays and some further planning delays.

Pre application meeting with Council indicated the need for a Notified Resource Consent. Notified Resource Consents take around four to six months to process, depending on the complexity, significance and the level of contention involved. This will impact the overall programme, as Building consent cannot be obtained until RC has been approved.

Additional Specialist Reports is required as part of the Notified Resource Consent applications.

Upon completion of various Specialist Reports additional planning and design is required before Resource Consent can be submitted.

Cost

Green

Green

The project is running within budget.

Project Risk

Amber

Amber

-Resource Consent processing times

- Waka Kotahi & NTA approvals

- Any changes to approved concept layout would be a risk to the project.

- Meeting procurement objectives results in a longer procurement process.

- Covid 19 Level 4 delays to SH1

Monthly Summary:

Concept plans are currently nearing completion with some minor tweaks suggested from NZTA. On track for submitting resource consent by mid-late September 2021.

On the 18th of August, NZ moved into Albert Level 4, requiring people to stay at home under lockdown. With the level 4 restrictions this has put a stop on SH10 works. The project programmes and will be updated once more information has been provided by the government.

Monthly Highlights:

SH10

• Received the updated Detailed Design SH10 works programme

• Well underway with the Chorus switch over which will allow the completion of the tree removal.

Resource Consent:

• Finalised the Traffic Impact Assessment

• Finalised the Access and Parking drawings for stages 1 and 2 including a second intersection at the old cowshed access

• Met with Waka Kotahi and received their written approval

• Revised the draft CIA for Ngati Rehia

Communications & Engagement

• Direct engagement with stakeholder to inform plan changes and resource consent documentation

• Project page launched on the FNDC website.

Key Project Risks

Mitigation of Risk

Potential Notifiable Resource Consent

Value Engineering during design

Design decisions

Continued communication with role-players and getting sign-offs in time

Covid or natural disaster (Civil defence emergency) disruptions

Adaptable Business Continuity plans

Market capacity to deliver

Procurement planning

Community Engagement

Agreement of a Working Group to steer matters

Downstream Impact – Ongoing future operation costs

Value Engineering during design

Supply Chain – getting services and materials needed

Early procurement

Programme Governance – Conflict of Interest

Set up Mitigation Plans

Key Project Milestones

Expected

Status

Comment

Initiation

03/08/2020

Completed

 

Resource Consent

Jul 2021 – Nov 2021

Planning

Pre-app meeting held. S92 items identified. RC will be notified consent

Concept Design

Jan 2021

Completed

 

Developed Design

Sep – Oct 2021

 

 

Detailed Design

Nov 2021 – March 2022

 

 

Building Consent

March 2021

 

BC application can only be submitted once RC has been approved

Procurement

Nov 2021

 

 

Construction

May 2022

 

 

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$8.6

$5M – Land acquisition

$0.04M - Design fees

$8.6

 


Project Name: Kerikeri Domain Revitalisation

 

Project Phase: Concept Stage

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

Project has moved into construction documentation for all areas. First projects moving into construction.

Demolition of existing basketball court and Skatepark commenced.  Skatepark moving into construction Mid-September.

Basketball Court moving into construction Start-October.

Scope

Green

Green

Scope has been agreed by key stakeholder groups and has been developed into a concept layout plan that speaks back to the master plan for the reserve.

The various elements identified in the concept layout design will then be designed and executed.

Schedule

Amber

Amber

Resource Consent - Approved and conditions meet.

Site Fencing - Installed

Skate Ramp Decommissioning - Removed from site

Demolition - Demolition underway with TARMAC. Good progress to date

Skatepark Construction - Circle D Construction (Dave Crabb) awarded contract to start Mid-September

Basketball - Local Contractor Buildflex to start construction Early October

Playground - PLAYCO refining design to meet project budget. Will be delayed due to COVID and lockdown. In discussion now to agree new program, there will be delays on the delivery of the playground due Level 4 shut down on projects in AKL affecting Kerikeri delivery / Install.

Park path and softscape - Christine Hawthorne Landscape DRAFT drawings received.

BBQ areas - Tabled with Working party group and BBQ type and location approved

Fitness Equipment - PLAYCO provided types to Working party group. General consensus to move forward with affordable range.

Lighting - Construction package completed

Cost

Amber

Amber

The Project is currently being priced by contractors with a range of prices being supplied. Currently negotiations are underway with contractors and a QS has been engaged to assist in pricing.

Latest COVID levels may have an effect on materials pricing and deliverable dates

Project Risk

Amber

Amber

·    COVID Lockdowns and financial and program implications.

·    Wintertime earthworks.

·    Major changes to the concept layout plan would be a risk to the project.

·    Meeting procurement objectives result in a longer procurement process.

·    Budgets not meeting the current market for construction

·    Lead times and market competition for obtaining materials and equipment

Monthly Summary:

·    Resource Consent and conditions approved.

·    Site Fencing installed.

·    Demolition of the existing Basketball Court and skatepark underway.

·    Construction of Basketball Court and Skatepark programmed in to start September/October.

·    Playco refining concept to meet budget. Equipment fixed.

Key Project Risks

Mitigation of Risk

COVID – Delay to program and escalation of costs

Maintaining good communication with contractors and stakeholders

Market capacity to deliver

Procurement planning

Community Engagement - Community buy in is KEY, the community might argue they didn’t want it in the first place

Agreement of a Working Group to steer matters

Downstream Impact – Ongoing future operation costs

Value Engineering during design

Supply Chain – getting services and materials needed

Early procurement, Covid Levels will affect the delivery dates

Key Project Milestones

Expected

Status

Comment

Initiation

03/08/2020

Completed

 

Community Scoping

Aug- Jan 2021

Completed

Developed Design

Feb - Apr 2021

Completed

 

Detailed Design

May – Aug 2021

Completed

 

Procurement

Jan-Aug 2021

Ongoing

 

Construction

Aug-Dec 2021

Site establishment underway

 

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$ 3M

$ 0.035M - Design fees

Construction

$ 3M

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                         

 

 

 

 


Project Name: Freese Park Coastal Erosion – Design and Consenting

Project Phase: Options Assessment

Status Item

Current Status

Prior Status

Summary

Overall Project Status

Green

Green

Consultation collateral design and content is underway, and the Engagement Plan has been finalised with the FNDC Engagement team. A detailed action plan has been agreed - initial engagement with iwi and hapu partners to occur first.

Scope

Green

Green

No changes in scope

Schedule

Amber

Amber

Delay due to set up of initial hui with hapu. Also, some delay due to Covid Lockdown.

Cost

Green

Green

No impact on project costs to-date

Project Risk

Green

Green

As per below

Monthly Summary:

Consultation collateral has been presented to the FNDC Engagement Team and has been amended as needed. Hui will commence shortly. Covid lockdown has resulted in some delay to the programme.

Key Project Risks

Mitigation of Risk

Integrated erosion management solution cannot be agreed upon

Early and clear consultation with key stakeholders including owners of properties bordering the public spaces.

Delay in programme due to issues with Resource consenting.

Early discussions with NRC. Preliminary planning assessment to identify potential planning constraints.

COVID lockdowns result in delays to project

Build contingency into programme. Respond to project needs via virtual means where possible.

Key Project Milestones

Expected

Status

Comment

Presentation to Council of work to date including options considered and proposed consultation strategy.

Mid May

Completed

Approval to proceed to Engagement phase

Consultation completed – issue Consultation Report

November

Underway

Consultation getting underway

Project Budget Status

Approved Budget

Actual Spend to Date

Forecast Total Spend

$199,404

$117,779

$199,404

 


TOURISM INFRASTRUCTURE FUND

August 2019 Applications:

Project

Status

Notes

1a

Waipapa Toilet Capacity Upgrade (Soakage Field)

Approved with Funding Agreement

Completed subject to issuing of Code of Compliance and fine-tuning treatment system.

1b

Waitangi Jetty Toilet Capacity Upgrade (BOI Yacht Club)

Approved with Funding Agreement

The new extension block has been completed.  Contractor has been engaged to complete the renovation of the old block. Expect disruptions to schedule due to Covid lockdown.

2

Pungaere Road Seal Extension

Completed

Project complete and final report has been accepted by MBIE.  Final payment invoice for $100,000 has been submitted to MBIE.  NTA to be congratulated for the delivery performance for this project.  Very positive reception from MBIE.

3

Cable Bay Carparks

Approved with Funding Agreement

Detailed design under way.  Physical surveys have been held up by Covid lockdowns.  Procurement process started for physical works contractor. 

4

Taipa Beach Pohutukawa Protection

Completed

Completed

5

Paihia Beach Toilet Enhancement (Outdoor Shower/Drainage)

Completed

Completed

6

Stone Store Lighting

Approved with Funding Agreement

Weather has delayed start due to soft ground conditions (EWP Truck) and Covid Lockdowns.  MBIE have been notified of delay and have issued a variation through to December 2021.

7

Freedom Camping Operational Plan Study Grant

Approved with Funding Agreement

Final report drafting is under final formatting and peer review.

8

District Boat Ramp Operational Plan Study Grant

Completed

Completed

 

 


August 2019 TIF Funding

Project

Community

FNDC

MBIE

Total

1a

Waipapa Toilet Capacity Upgrade (Soakage Field)

 

$120,000

$254,600

$424,600

1b

Waitangi Jetty Toilet Capacity Upgrade (BOI Yacht Club)

$50,000

2

Pungaere Road Seal Extension

 

 $793,584

 $793,584

$1,587,168

3

Cable Bay Carparks

 

 $238,136

 $238,136

$476,272

4

Taipa Beach Pohutukawa Protection

 

 $8,000

 $8,000

$16,000

5

Paihia Beach Toilet Enhancement (Outdoor Shower/Drainage)

 

 $14,300

 $14,300

$28,600

6

Stone Store Lighting

 

 $13,750

 $13,750

$27,500

7

Freedom Camping Operational Plan Study Grant

 

 $37,500

 $37,500

$75,000

8

District Boat Ramp Operational Plan Study Grant

 

 $37,500

 $37,500

$75,000

 

Totals

 $50,000

$1,262,770

$1,397,370

$2,710,140

 

April 2021 TIF Applications: All applications have been successful and are awaiting Funding Agreements.

Project

FY

FNDC

MBIE

Total

1

SMART CITIES: Smart Lighting (Wi-Fi)

2021/22

$93,153

$93,153

$186,306

2

SMART CITIES: Smart Bins

2021/22

$53,763

$ 53,762

$107,525

3

Lake Manuwai Toilet

2021/22

$86,840

$86,840

$173,680

4

Te Paki Stream Toilets

2021/22

$128,150

$128,150

$256,300

5

Cape Reinga Road (Te Paki i-Site) Dump Station

2021/22

$57,750

$57,750

$115,500

6

Sealing of Bayly Road (Waitangi Mountain Bike Park)

2021/22

$222,750

$222,750

$445,500

Totals

$642,406

$642,406

$1,284,811

 

 NEW CONNECTIONS AND FNDC CONSENT REVIEW


Activity

August 2021

YTD ‘22

YTD ‘21

 

Applications for new Water and Wastewater connections

8

24

17

8 requests to connect to Council water and wastewater services were received in August 2021.  Year to date Council has received 16 applications (compared to 7 last year)

FNDC Resource Consent Applications Reviewed by IAM

All

40

96

121

IAM’s development engineer and consents technician review all consents and provide comment on how to minimise/mitigate impacts on Council infrastructure.

LIMs Assessed

All

104

225

285

IAM’s consents technician input into Land Information Memorandums by completing soil reports and assessing development contributions.

 


 

 

EXECUTIVE SUMMARY

The FNDC New Engineering Standards (ES) is developed from WDC draft engineering standards.

Key issues on the draft ES:

·    Limited resources available due to competing priorities to progress the ES to the final state.

·    Some District reference documentation e.g., policies, manuals and processes that feeds into the Draft ES are either in draft state, expired or have yet to be published.

·    The ES could potentially increase operations and maintenance cost.

Document

Link: Engineering Standards Far North District Council (fndc.govt.nz)

ES Table of Content

·    Chapter 1 – General.

·    Chapter 2 – Chapter 2: Site Development Suitability (Geotechnical and Natural Hazards).

·    Chapter 3 – Transportation.

·    Chapter 4 – Stormwater and Drainage.

·    Chapter 5 – Wastewater.

·    Chapter 6 – Water Supply and Reticulation.

·    Chapter 7 – Public Spaces and Landscape Development Works.

·    Chapter 8 – Electricity, Telecommunications and Gas.

·    Appendices



INTRODUCTION

The Far North District Council Draft Engineering Standards (ES) has been significantly updated since the 2009 version. The Draft ES has been developed from the Whangarei District Council Draft ES together with other changes tailored with respect to the Far North. The Far North Developers serves as the audience for the new FNDC ES. Intensive integration with internal FNDC departments, Far North Waters, Northland Transport Alliance, Practitioners, The Public, Northland Regional Council and Disability Action Group is required to successfully progress the new FNDC ES to a Final state.

The FNDC ES scope is as follows:

1.    Requirements for the assessment and reporting of site suitability and for the design and control of earthworks.

2.    Future roads and infrastructure (including accessways) associated with land development, subdivision and road improvements/upgrades within the District.

3.    Requirements for design and construction of stormwater conveyance systems.

4.    Gravity and/or pumped (including Pressure Sewer) wastewater reticulation networks to be vested to Council. Private wastewater reticulation systems that are to discharge into a Council wastewater reticulation system. Private wastewater networks and on-site treatment and disposal systems.

5.    Requirements for design and construction of all extensions and connections to the District Council’s water reticulation system.

6.    Minimum requirements (and some best-practice examples) for the design and construction of landscaping development works for land development and subdivision on reserves and streetscapes.

7.    Requirements for network utilities that are not owned or managed by the District Council: electricity, telecommunications/data and gas.

ES REVIEW STATUS & MILESTONES

 

Figure 1 Key Milestone Flowchart

Date Finalized

Version

Comment

2019

WDC Draft ES

Adopted WDC Draft ES

July 2020

Issue 0.1

Draft ES – June 2020 version was produced. Document was review by FNDC internal working group and external consultant. Actions was recorded based on the review feedback.

Dec 2020

Issue 0.2

Draft ES – Dec 2020 version was produced. FNDC ES Review was handed to IAM Engineering Team. The Draft ES was sent for review to the Far North practitioners, FNW, FNDC internal, Disability Action Group and NRC. Actions was recorded based on the review feedback.

May 2021

Issue 0.3

Working Draft ES – May 2021 version is produced. The Working Draft ES will be sent out for public consultation. The Working Draft ES will be available to the public on the FNDC website. Review period is between 17 May – 14 June 2021.

Note:

The Engineering Standards will be incorporated by reference in the proposed district plan. Making available a working draft allows for ongoing exchanges and refinement designed to maximise the integration of the technical document with the new district plan provisions.

A future step (Version 0.4) in the continuous improvement process will involve public notification of the Engineering Standards as ‘material to be incorporated by reference’ in the proposed district plan. This will take place in accordance with the provisions of Clause 35 of Schedule 1 of the Resource Management Act 1991 and will invite comments on the final draft version of the Engineering Standards. This step will take place prior to the statutory notification of the proposed District plan and will ensure that there is public awareness of this opportunity for comment and further refinement.

To be confirmed.

Goal Aug 2021

Issue 0.4

Draft ES – May 2021 version is produced. The Draft ES will be sent out for public consultation in accordance with the provisions of Clause 35 of Schedule 1 of the Resource Management Act 1991. Review period to be confirmed.

To be confirmed.

Goal Aug 2021

Issue 0.5

Final FNDC ES

ES SCOPE OF WORK

Remaining Actions

Issues: References that are in draft, expired or do not exist within FNDC

Item

Reference

Description

1

1.4.5 Quality Assurance and Quality Control. 1.6.5.5 Testing. 5.1.4.3 District Council Documents. 4.1.4.3 District Council Documents. 6.1.4.3 District Council Documents

QA/QC Manual 2010.

2

1.5.1.3 The Role of the IQP & Throughout the document.

Independent Qualified Person (IQP) Assessment Process

3

1.6.5.1 Health and Safety

Health and Safety Policy, Contractors Health and Safety Handbook and H&S002 Potential Site-Specific Hazards Associated with the Project.

4

1.1.4.3 District Council Documents

H&S006 - Office Workplace Health and Safety Inspection Form

5

1.1.4.3 District Council Documents

Policy #0074 - Uncompleted Works Bond

6

2.1.3.3 District Council Documents.

Good ground guidance document not finalised

7

2.1.3.3 District Council Documents. 2.2.2.2 Reference Documents.

Acid Sulphate Soil Planning Policy Basic Guide 2015.

8

2.1.3.3 District Council Documents

Land Hazard Maps

9

2.1.3.3 District Council Documents

Land Instability Maps

10

2.1.3.3 District Council Documents

Policy #0129 - Stabilisation Systems for Land Development

11

2.1.3.3 District Council Documents. 2.2.2.2 Reference Documents.

Coastal Structure Plan - Slope Instability Hazard Potential and Effluent Disposal Potential: 

12

2.1.3.3 District Council Documents. 2.2.2.2 Reference Documents. 4.1.4.3 District Council Documents

Stormwater catchment management plans.

13

4.1.4.3 District Council Documents

Approved Materials List - Public Spaces and Landscape Works

14

4.1.4.3 District Council Documents. 5.1.4.3 District Council Documents

Approved Materials List - Wastewater and Stormwater

15

5.1.4.1 Statutory

FNDC Trade Waste Bylaw 2009.

16

5.1.4.3 District Council Documents. 6.1.4.3 District Council Documents

Standard for Wastewater Pumping Station Electrical Engineering Systems

17

6.2.12.4 Backflow Prevention

Backflow Prevention Policy and Code of Practice

18

6.1.4.3 District Council Documents

Approved Materials List - Water Services 

19

6.1.4.3 District Council Documents

Specification for Installation of Watermains

20

6.1.4.3 District Council Documents

Specification for the Installation of Service Connections

21

6.1.4.3 District Council Documents. 6.1.7.1 Work on Existing Water Mains. 6.3.1. Licensed and Registered Contractors

Specification for Registered and Licensed Contractors for Water Supply. The FNDC Hygiene Code of Practice for All Personnel working on the Water Production and Distribution System is in draft state and last worked on in 2004.

22

6.1.4.3 District Council Documents.

FNDC new water bylaw

23

7.1.4.3 Other Relevant Documents

Development contribution policy

24

7.1.4.3 Other Relevant Documents

Fencing contribution policy

Other Issues

Item

Reference

Description

25

1.4.2 Developer's Representative

The Developer shall nominate a specialist representative to liaise with the District Council, who should be a licensed cadastral surveyor, resource management/planning consultant, or chartered professional engineer, suitably experienced in all phases of resource consent, and available for site visits within 24 hours of being so requested by the District Council. A suitably qualified and experienced person in a related field may be nominated subject to acceptance by the District Council.

26

1.4.4 a Insurance

High Public Liability Insurance is proposed.

27

3.2.6. Road Classifications and Design Criteria

Road classifications could change due to the One Network Road Classification

28

3.1.5. Reference Documents

NTA Website under construction

29

Table 4.2 Minimum Design Summary

Attenuation to 80% of pre-development flow is required when the developer Discharge to a natural flow and secondary flow path, Direct nuisance to other property and people, Discharge to council stormwater and roading network where identified downstream flooding exists.

30

Throughout the document

FNDC previously advised developers that TP 10 is not a FNDC excepted design document. This document is referenced throughout the Draft ES.

31

5.1.7. Connection to Existing Wastewater Scheme

Area of Benefit is not available to the public

32

7.2.6.1 Introduction

1.2m grass berm is added to the road corridor and trees planted in 25m c/c spacing that will increase operational and maintenance cost.

33

Working Draft ES - May 2021

Correlation between District Plan and the New Engineering Standards.

 

 

 

 

 

 

                                                                                                       

 

 

 

 

 

 

 

                                                                                         

 

 

 

 

 

                                                                                         

 

 

 

 

 

 

                                                                                   

 

 

 

 

 

 

 

 


 

EXECUTIVE SUMMARY

The risk status of the programme has increased over the reporting period. An updated Delivery Roadmap for the AMS Project is in the process of been drafted on the back of the configuration schedule that is being developed by INFOR. The data cleansing and migration processes is progressing at a consistent cadence. An analysis by the AMS Project team has estimated the timeline for the delivery of Phase 1 to be Q3-2024, pushing the date out with 21 months from the initial reckoning of Q4-2022; the validity of the duration was statistically tested. Two alternative options to bring forward the September 2024 delivery date, will be presented to the PSG during September. In light of the unforeseen new timeline, it will be premature to submit a business case for any additional funding of the Programme to SLT at this time.

 

 

 

                                                                           


 

 

 

Text

Description automatically generated

 


Programme Darwin Status Report

 

 

 

Programme Details

Reporting Period

August 2021

Report Date

03 September 2021

Programme Sponsor

Andy Finch (GM – IAM)

Programme Manager - EAM

Chris Grobler

Programme Vision & Mission

Vision: Leading best practice enterprise asset management in NZ

Mission: Lifting the understanding and delivery of asset management across the organisation

 

 

Status Indicators

Overall

The risk status of the programme has increased over the reporting period. An updated Delivery Roadmap for the AMS Project is in the process of been drafted on the back of the configuration schedule that is being developed by INFOR. The data cleansing and migration processes is progressing at a consistent cadence. An analysis by the AMS Project team has estimated the timeline for the delivery of Phase 1 to be Q3-2024, pushing the date out with 21 months from the initial reckoning of Q4-2022; the validity of the duration was statistically tested. Two alternative options to bring forward the September 2024 delivery date, will be presented to the PSG during September. In light of the unforeseen new timeline, it will be premature to submit a business case for any additional funding of the Programme to SLT at this time.

Benefits

 

No change; remains the basis of performance framework for 2024 and outyears.

Capability

 

Challenges remain with project delivery resourcing across the Process and Stakeholder streams, including the availability of asset subject matter experts to contribute to the Technology workstream.

Leadership

 

Programme leadership remains stable. The Programme Steering Group supports the sub-projects towards common alignment with the Programmes strategic goals.

Budget

 

Awaiting 2021/22 budgets to be approved by Council. In light of the unforeseen new timeline, it will be premature to submit a business case for any additional funding of the Programme to SLT at this time.

Roadmap

 

Revised timelines, deliverables and expectations detailed in the November 2020 update to Elected Members were reviewed. Better evidence for the velocity, at which data cleansing is being performed, has been gathered. An updated Roadmap was developed on the back of the feedback received from the AMS Project on their projected rollout schedule for Phase 1. The prospect of completing the data cleansing and migration work within the initial estimated duration seem highly improbable. A more likely timeline now takes the delivery of Phase 1 to September 2024.

Risk

 

A number of variables relating to resourcing and the rate of delivery contribute to the volatility in the programme. Also, the proposed Three Waters Reform Programme is creating uncertainty within the delivery team.

 

 

State of Play

Last Month

Next Month(s)

Programme: Workshop held between AMS Project Team and Watercare to share knowledge and learn from each other’s experiences on implementing the IPS Suite.

Risks related to Darwin finalised on IAM risks register.

Workstream

•    Technology: Continued with execution on the revised SoW to ensure organizational expectations are met once Phase 1 is delivered.

•    Process: Revaluated funding bid for the appointment of a Workstream Lead. Asset condition assessments to continue and accelerate.

•    Transformation: Change management plan to be developed for Programme.

•    Stakeholders: Revaluated funding bid for the appointment of a Workstream Lead. Continue ad hoc engagement with data supply chain partners on Darwin journey.

Programme: Follow-up workshops planned between AMS Project Team and Watercare to share knowledge and learn from each other’s experiences on implementing the IPS Suite.

Organisational level risk related to Darwin to be presented to ARF Committee.

Workstream

•     Technology: Continue with execution on the revised SoW to ensure organizational expectations are met once Phase 1 is delivered.

•     Process: Revaluate funding bid for the appointment of a Workstream Lead. Asset condition assessments to continue and accelerate.

•     Transformation: Change management plan to be developed for Programme.

•     Stakeholders: Revaluate funding bid for the appointment of a Workstream Lead. Continue ad hoc engagement with data supply chain partners on Darwin journey.

 

Programme Workstreams

Name

Type

Status

Programme Comment

TECHNOLOGY: Integrated Asset Management System (IPS Suite)

Project

 

Full operational use of IPS Suite will only be possible once all the data loads have been migrated (Q3-2024), and the system has been configured (towards 2025). The status reflects the updated schedule from the AMS project based on the revised timelines for Data Cleansing & Migration work. The team continues to experience delays within the data cleaning process due to urgent BAU tasks. The status of the project is expected to remain Amber for the remainder of the quarter.

PROCESS: Asset Life Cycle, Processes, Condition Assessments, Data & Analytics

Operational

 

Process initiated to secure funding that will allow for the recruitment of a Workstream Lead, placed on hold until a revised schedule is adopted by PSG. The delivery of the pilot LAMP has been moved out past September 2024. Condition survey work is progressing well. An interdisciplinary meeting was held to ensure the proposed approach and tooling, for the capturing of field data, will provide for an efficient process, correct asset fields and reliable data. Discussions are progressing with Sewer Equipment Company Australia (SECA) for the procurement of WinCan, which is positioned to be adopted as the preferred solution to capture and manage condition data for SS and WW.

TRANSFORMATION: Roles & Responsibilities, People & Culture

Change Management

Improvement

 

Initial survey completed (FieldForce4). Original transformational plan will not be pursued as Tony McCartney (PraCxus) has stepped away from the programme. A new plan to be developed by Helen Ronaldson and Alison Carnaby.

Andy Dowdle was appointed to the programme to caretake the change management effort.

STAKEHOLDERS: Upwards, Downwards, Outwards & Sideways

Improvement

 

Process initiated to secure funding that will allow for the recruitment of a Workstream Lead, placed on hold until a revised schedule is adopted by PSG. Stakeholder engagement plan to be drafted on the back of the reinvigorated stakeholder register.

 

 

Programme Milestones

Milestone

Baseline Date

Actual Date

Status

Comment

Identify Stage completed

N/A

Continues

 

The programme of work agreed for Phase 1a will partially deliver on Council’s business requirements. Phase 1b will see the standing-up of an Asset Management System that is ready to be configured over Phase 2. Delivery plans to be workshopped with the stakeholder groups over the coming months, this work is dependent on the appointment of the Process Workstream Lead.

Define Stage completed

31/12/2022

Continues

 

Operational demands on project resources along with discovered issues relating to data quality, data mapping and data access have delayed progress until the availability of condition data and the working system environment is resolved.

Also, the deliverables for the Process and Transformation workstreams have not been scoped. The expertise of a Business Analyst will be required to provide a high-level estimate of the quantum of work and execution effort that will be required to deliver on the scope of work for particularly the Process and Transformation streams.

Execute Stage completed

30/12/2023

Continues

 

Delivery date extended to reflect the adaptation necessary once the Process and Transformation teams come online.

Product Review Stage completed

Beyond 2023

Continues

 

Project & workstream delivery will be staggered over 2024-2025 to ensure each value release builds on prior releases.

 

Top Programme Issues

Ref #

Explanation & Cause

Priority

Action Required

Owner

Date Raised

5

Operational commitments impede staff availability to participate in workshops or contribute to Darwin, resulting in sub-optimal progress. Also, some workstream lead positions remain vacant, hindering progress.

1

Require SLT assistance to identify additional resourcing to come onboard.  These key-person dependency issues are expected to continue throughout the life of the programme.

PrgM – EAM

GM – IAM

May

2020

 

Top Programme Risks

Ref #

Description

Probability

Impact

Trend of Risk Rating

Mitigations

Owner

Review Date

11

Program resourcing constraints (i.e., vacancies in the Process and Stakeholder workstreams lead roles) may lead to an adjusted risk profile.

Possible

Major

Deteriorating

The SLT was made aware of this risk and assistance requested to resolve the same.

PrgM – EAM

Aug 2021

15

Three waters reform investigations/ negotiations impact both progress and team willingness to advance program.

Possible

Major

Stable

Programme leadership commitment and organisational information governance committee oversight.

PrgM – EAM

Aug 2021

 

Programme Financials

 

Approved Budget

Spend to Date

Forecast Cost to Complete

Commentary

Capex

 

 

 

Awaiting 2021/22 budgets to be approved by Council.

Opex

 

 

 

-

Totals

 

 

 

-


              

EXECUTIVE SUMMARY

In the month of August, the Infrastructure Planning team progressed work on several key projects:

·    Staff lodged resource consent renewals for the Kaitaia and Kaikohe Wastewater Treatment Plants.

·    Staff are developing a Process and Engagement Plan that seeks to identify preferred wastewater disposal to land sites for each of the communities of Kaikohe and Kaitaia, for which preliminary design can be undertaken, as per a resolution from the May 5th Infrastructure Committee Meeting.

·    Staff are working with the Kaitaia Golf Club and Te Rūnanga o Te Rarawa, and supported by technical experts, to progress investigations into the feasibility of irrigating land at the Golf Club with treated wastewater from the Ahipara WWTP. Stage 1 investigations into the suitability of the golf club to receive treated wastewater as a form of irrigation have been completed.

·    Staff from the Infrastructure Planning team continue to work with Strategic Planning and Policy team on key pieces of work including:

·    Parking policy and bylaw

·    Transport related policy reviews

·    Staff have completed the project to review the current wastewater and water supply service areas, supported by technical experts at Beca. The review resulted in a report containing recommended actions and options to improve the way FNDC manages its service areas. A number of the recommendations contained in the report are currently workstreams in progress across FNDC.

·    Staff are working with NTA to handover the Integrated Transport Strategy for operational implementation.


Infrastructure Committee Meeting Agenda

13 October 2021

 

 

 

          Key:      • Complete • In progress   • Parked

Icon

Description automatically generated

Stormwater

 

District Facilities

Wastewater

Water

Icon

Description automatically generated

Transport

 

Activity

Asset Group

Status

Expected Completion

Comment

 

Concept

Plan

Deliver

Handover

 

Strategies / Plans / Policies

 

District Transport Strategy

Icon

Description automatically generated

FY19/20

Preparations are now underway to hand over the Integrated Transport Strategy to NTA to implement the Integrated Transport Plan recommended programme of projects and activities. The Infrastructure Planning team will maintain a Programme Management role to ensure that benefits are being realised controlled and reported to council and Waka Kotahi New Zealand Transport Agency. An announcement on award of subsidy is expected early September 2021. 

 

Sludge Strategy – End Use

 

 

Ongoing

Making good use of the sludge as a resource is a challenge. The 2018 Sludge Strategy identified a number of potential options for end use, including identification of a preferred end use (quarry rehabilitation), however initial development of this option identified a number of potential hurdles. Staff are reviewing end use options with the intention of determining a preferred option. Further work, in terms of implementing the preferred overall sludge management approach (the centralised strategy option) is required to facilitate the current review of the end use options outlined in the sludge strategy.  

 

Paihia Network Model Upgrades

 

October 2021

The WS model rebuild project is complete, the modelling consultant presented findings on the WS model to FNDC staff including discussing recommended WS network investigations and improvements to be completed, which would improve the reliability of the model in the future. Several the recommended improvements and investigations are captured in existing FNDC projects. An extension to the project completion deadline for the WW model (out to 31 October 2021) has been approved by MBIE, to accommodate issues encountered by our modelling consultant at the model calibration stage. The WW model system performance assessment phase is underway and both the model completion and presentation on findings are due to be completed before the end of October. 

 

Balance of WW and WS Model Upgrades

 

 

 

Ongoing

FNDC has secured DIA funding via the 3W Reform to update as many of our WS and WW models as we are able to, within the funding timeframe available, to 31 March 2022. Each model update project is staged as follows: Stage 1 Data Review and Gaps Analysis; Stage 2 Data Acquisition; Stage 3 Model Build/Update and Calibration; and Stage 4 Model Analysis.  Stellar is providing external project management support. Across August the focus has been on Stage 2 (Data Acquisition), in-network flow monitoring plans have been developed and pre-deployment site inspections were due to occur in August, however due to Covid-19 Level 4 lockdowns, site inspections will now occur in September.   The outputs of Stage 1 are being used to engage consultants for Stage 3 (model build/update and calibrations) of each model update project.

 

Water and Wastewater Demand Forecasting

 

Mid 2021

Staff commenced implementing the methodologies for the WS and WW schemes in Kaitaia. At this stage, a decision has been made to pause implementing the methodologies on our remaining schemes until FNDC obtains detailed capacity assessments for each of our water and wastewater treatment plants, and until FNDC obtains new population forecasting data, once a new population forecasting service provider has been procured.

 

Wastewater Disposal to Land Investigations

 

Ongoing

FNDC staff developed a desktop method to assess and identify sites potentially suitable for wastewater disposal to land (WWDTL). The desktop analysis indicated that WWDTL is potentially feasible for the communities of Kaitaia and Kaikohe. Staff developed Engagement Plans for Kaitaia and Kaikohe, as living documents that can be revised as engagement progresses. Early introductory mana whenua engagement has occurred for both Kaitaia and Kaikohe, and staff are in the process of preparing to make initial contact with landowners of land that was identified in the desktop analysis as potentially suitable.  Progress with landowner contact has been delayed due to Covid-19 Level 4 lockdown and initial contact with landowners is now anticipated to occur in September. Staff continue to participate in stakeholder engagement planning for the Hihi community project and are in the final stages of completing a desktop analysis of land surrounding the Kaeo WWTP.

 

Ahipara Wastewater Disposal to Golf Course Investigations

 

 

 

Ongoing

The determination of whether land-based disposal of treated wastewater from the Ahipara WWTP to the Kaitaia golf course would be possible continues to be investigated with Beca indicating in late August that the golf club is a suitable site for land disposal. Discussions will now be had with the members of the Kaitaia Golf Club to determine interest and next steps. This next stage could include quality assessment of the Ahipara WWTP, concept designs for the land disposal irrigation system and potential upgrades to the treatment plant, as well as a cost analysis. Should investigations continue, the target date for completion of the next stage will be mid-December.

 

Parking Policy and Bylaw

Icon

Description automatically generated

 

June 2022

Work continues on the Parking Policy and Bylaw to ensure that the June 2022 deadline for implementation of the bylaw is met. The Project and Engagement Plan has been approved and internal engagement is underway to develop an initial Draft Parking Policy for further development by Elected Members and key stakeholders in a workshop in the last quarter of the year. The bylaw schedules are now complete following site audit and the draft bylaw and consultation document has been completed for approval to consult by Strategy and Policy Committee 7 September. GIS work is complete. The Policy which will guide the development of the Strategic Implementation Plan will require significant engagement and public consultation beyond the bylaw deadline.

 

Wastewater and Water Supply Service Areas Review

 

 

 

 

Beca have provided staff with a final report on their review of how FNDC currently manages its water and wastewater service areas, this report includes a comparison with how several other local councils manage their WS and WW schemes. A few of the recommended actions and options contained in the Beca report are projects within FNDC that are underway. Change to how FNDC manages its service areas is not expected to progress further until some of the current project outcomes are known.

 

 Consent Applications/Authorisations

 

Kaikohe WWTP Consent

Renewal

 

August 2021

The application to renew the resource consent that authorises the discharges from the WWTP has been made to NRC and is available online for viewing here .  NRC has accepted the application and has used its discretion under s124 of the RMA to allow Council to continue operating the plant until a decision on the new consent is made.  The application is currently on hold for further engagement with tangata whenua on both the resource consent renewal and land discharge options.

 

Kaeo WWTP Consent Renewal

 

 

 

July 2022

A consenting strategy for the project has been completed.  Staff have begun to scope the information required to successfully renew the consent for the existing Kaeo WWTP.  The consent will need to be lodged before 31 July 2022.

 

Puketotara Stream water take consent renewal

 

 

October 2021

Staff are working with ecologists to respond to the small information request before the resource consent can be granted.  The replacement resource consent will allow for more flexibility in when water can be taken from the stream and allow for greater resilience for water supplies.

 

Kaitaia WWTP Renewal

 

 

August 2021

The application to renew the discharges from the WWTP has been made to NRC and is available online here .  The application will be on-hold until Oturu Marae complete their Cultural Impact Assessment. Work continues with engagement with tangata whenua to determine consent conditions that aim to mitigate adverse effects on cultural values.

 

Hihi WWTP renewal

 

 

 

August 2022

Staff have begun to scope the information required to successfully renew the consent for the existing Hihi WWTP.  The consent will need to be lodged before 31 August 2022 and it is unlikely that any new plant will be commissioned before this date. 

 


Activity

Comment

Collaboration and Engagement

Strategic Planning and Policy Development

The Infrastructure Planning team are working closely with the Strategic Planning and Policy development team on a number of projects requiring cross team collaboration. These include development of a district spatial plan, delivery of a Parking Policy and Bylaw, a new Road Use Bylaw and joint review and update of all transport related policies. It is expected that this review will then focus on all other Infrastructure related policies.

District Planning

The Infrastructure Planning team are working closely with the District Planning team on review of the District Plan in a joint effort to ensure that it effectively implements the Integrated Transport Strategy, Plan and Engineering Standards requirements. Additionally, it is necessary to ensure that upcoming regulatory changes specifically relating to transport infrastructure and land use are adequately reflected.

Disability Action Group

The team remain actively engaged with the Disability Action Group. Recent activity includes confirming to the group that their engagement in the Integrated Transport Strategy has led to the inclusion of several projects and activities in the transport programme which will address the lack of facilities and services for people with disabilities. For example, we are working closely with NRC to expand the Total Mobility scheme into the Far North. Our engagement with the group has provided valuable insight into matters that needed to be included in the new Engineering Standards.

Regional Council

The Transport team are active members in the Regional Land Transport Plan working group with a key objective to represent the transport interests of the Far North as embodied in the Integrated Transport Strategy and Programme alongside our neighbouring Districts. The allocation of subsidy to the three districts covered by the RLTP is expected to be announced early September. We are also working closely with the Passenger Transport team on a number of initiatives identified in the programme to increase the amount of public transport services in our district

Water Supply Bylaw

FNDC’s current Water Supply Bylaw is due to be revoked on 16 October 2021; SPP staff, with support from IAM staff, continue to work on revising the content of this necessary bylaw, including seeking input from relevant internal users of the current bylaw. Key content of the revised bylaw will enable FNDC to implement water restrictions on water supply schemes, in preparation for or times of drought. 

Web platforms for WWTPs and associated projects

Alongside SPP’s engagement team, webpages are being developed for each WWTP.  The webpages will include an explanation of the type of treatment that occurs at each WWTP and any associated projects, for example consent renewal projects and treatment upgrades.  Pages for Kerikeri, Kaikohe, Kaitaia, and Hihi have been completed.

 

 

 

 

 

 

                                                                                               

 

 

                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

EXECUTIVE SUMMARY

Whāia e koe te iti kahurangi ki te tūohu koe, me he maunga teitei

Pursue excellence – should you stumble, let it be to a lofty mountain

The primary goal of the Compliance function within IAM is to identify requirements and goals from a risk compliance and assurance perspective. It is also to provide sound expert advice and oversight with regards to risk mitigation and potential opportunities. Regulatory compliance, changes and adaptation are significant and a top priority. Guided by Far North District Council’s values, this function’s overarching goal is to use science, data, legislative requirements, and Mātauranga Māori to support decision making, to build transparency and trust and to create collective wisdom when addressing present and future risks to the organisation’s Infrastructure and Assets. 

 

WATER SAFETY PLANS PROJECT

The final phase of the delivery of this project has commenced with the procurement activities complete and the Jacobs contract signed. Finalising the project plan and ensuring all FNDC/FNW activities are scheduled and assigned is the next key focus to ensure milestones are known and understood.

 

DRINKING WATER STANDARDS – Monitoring strategy and Risk Reporting

There has been no further change to information received about Taumata Arowai’s proposed compliance rule this month.

 

 


Infrastructure Committee Meeting Agenda

13 October 2021

 

 

                                                 



Summary of Abatement Notices

Abatement notices are one of the significant risks identified to Far North District Council (FNDC). FNDC currently has 6 outstanding abatement notices due to non-compliance with resource consent conditions for district infrastructure issued by Northland Regional Council (NRC). Strong and collaborative engagement with Northland Regional Council (NRC) and our Far North Waters Alliance (FNW) partners has been our focus in addressing present non-compliance and other risk profiles within the Three Waters space.

Location

Asset

Asset

Type

Non-Compliance

Action Underway

Map

Description automatically generated

Kaitaia Recovery Centre

·   The abatement notice issued Nov 2018

·   Stormwater runoff from bins at site may contaminate waterway

The Interceptor / oil separator has been installed.  A meeting has been arranged with the Infrastructure Compliance Lead and the Northern Monitoring Officer to arrange an inspection of the separator.

Opononi WWTP

·   The abatement notice was issued in Apr 2016 due to the plant evidencing non-compliance with the E. coli limits.

The preferred upgrade strategy which derived from the ‘Issues and Options’ report was: chemically assisted solids removal, UV disinfection, with an external ammonia removal package, including the maintenance of harbour discharge. This upgrade strategy has supported the resource consent renewal application and has been put forward in the Long-Term Plan.

Kaitaia WW Network

·   The abatement notice was issued in April 2016 due to unconsented network overflows

·   Unconsented network overflows

Screens have been installed at the overflow location and programme of work is underway to reduce frequency of overflows.  An Action Plan has been created to prioritise the creation of a Leak Detection Plan as a result of the planned zonal monitoring.

Kauri Dam

·   The abatement notice was issued in July 2021 due to only one meter being used to measure water taken from both the Okahu stream and Kauri Dam

FNW are installing a second meter prior to the required date of 19 August 2021.  This will make us compliant with condition 4 of the water take consent.


WATER AND WASTEWATER RMA COMPLIANCE REPORT – JULY 2021

Sites

Compliant

Detail

Comment

Kaitaia

Non-compliant

·      NRC agreed to extend time frame for installing water meter to 01.10.21 to satisfy abatement notice.

 

Kaikohe

Compliant

 

Kawakawa

Compliant

 

Kerikeri

Compliant

 

Okaihau

Compliant

 

Opononi

Compliant

 

Paihia

Compliant

 

Rawene

Compliant

 

Russell

Compliant

 

Ahipara

Condition 10 - Faecal Coliforms

Condition 2 -Leachate

·      Council is investigating land disposal options at Ahipara. The leachate flows from Ahipara Landfill needs to be investigated.

Hihi

Compliant

·      The project to upgrade plant is in its initiation phase.

Kaeo

Compliant

 

Kaikohe