Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Bay of Islands-Whangaroa Community Board Meeting

 

Thursday, 7 October 2021

Time:

10.00 am

Location:

virtually via Microsoft Teams

 

 

Membership:

Chairperson Belinda Ward - Chairperson

Deputy Chair Frank Owen

Member Lane Ayr

Member Manuela Gmuer-Hornell

Member Bruce Mills

Member Manuwai Wells

Member Dave Hookway-Kopa

Member Rachel Smith

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

The Local Government Act 2002 states the role of a Community Board is to:

A.        Represent, and act as an advocate for, the interests of its community.

B.        Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C.        Maintain an overview of services provided by the territorial authority within the community.

D.        Prepare an annual submission to the territorial authority for expenditure within the community.

E.        Communicate with community organisations and special interest groups within the community.

F.         Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·                Amenity lighting

·                Cemeteries

·                Drainage (does not include reticulated stormwater systems)

·                Footpaths/cycle ways and walkways.

·                Public toilets

·                Reserves

·                Halls

·                Swimming pools

·                Town litter

·                Town beautification and maintenance

·                Street furniture including public information signage.

·                Street/public Art.

·                Trees on Council land

·                Off road public car parks.

·                Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.         Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.         Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.         Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.         Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.         To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.         To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7.         Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.         To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.         To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.      To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.      Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.      Recommend new bylaws or amendments to existing bylaws.

13.      Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.      Exercise the following powers in respect of the Council bylaws within their community:

a)       Control of Use of Public Spaces – Dispensations on signs

b)       Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c)        Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d)       Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e)       Speed Limits – Recommend places and speed limits which should be imposed.

15.      To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.      Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.      To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.      To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.      In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.      Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.         Comment on adverse performance to the Chief Executive in respect of service delivery.

2.         Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.         Assist their communities to set priorities for Pride of Place programmes.

4.         Have special regard for the views of Māori.

5.         Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.         Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.         Seek and report to Council community feedback on current issues by:

a)         Holding a Community forum prior to Board meetings

b)         Varying the venues of Board meetings to enable access by members of the community

8.         Monitor and make recommendations to Council to improve effectiveness of policy.

9.         Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.         Provide appropriate management support for the Boards.

2.         Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.         Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a)         the disposal and purchase of land

b)         proposals to acquire or dispose of reserves

c)         representation reviews

d)         development of new maritime facilities

e)         community development plans and structure plans

f)          removal and protection of trees

g)         local economic development initiatives

h)         changes to the Resource Management Plan

4.         Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.         Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.         Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.         Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.         Help Boards to implement local community projects.

9.         Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.      Provide information.

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Belinda Ward

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Residence in Watea

 

 

 

Belinda Ward (Partner)

Ward Jarvis Family Trust

Trustee and beneficiary

 

 

Kenneth Jarvis Family Trust

Trustee and beneficiary

 

 

Residence in Watea

Trustee

 

 

Lane Ayr

Retired

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Lane Ayr (Partner)

Riverview School

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Bruce Mills

Galloquine Trust / Galloquine Limited

Director

 

 

Whangaroa Community Trust

Trustee

 

 

Manuwai Wells

No form received

 

 

 

Frank Owen

Retired

 

.

Step aside from decisions that arise, that may have conflicts

House Property in Kerikeri

 

 

Step aside from decisions that arise, that may have conflicts

Frank Owen (Partner)

House Property in Kerikeri

 

 

 

Manuela Gmuer Hornell

Bay of Islands Sailing week Incorporated

Chair

Funding for events

Step aside from decisions that arise, that may have conflicts

Te Au Mārie 1769 Sestercennial Trust

Trustee

 

Step aside from decisions that arise, that may have conflicts

Chris Hornell and Manuela Gmuer-Hornell Partnership

Partner

 

Step aside from decisions that arise, that may have conflicts

Hornell-Gmuer Trust

Trustee and Beneficiary

 

Step aside from decisions that arise, that may have conflicts

Russell Contracting Limited

Family Business

 

Step aside from decisions that arise, that may have conflicts

Russell Volunteer Fire Brigade

Secretary

 

Step aside from decisions that arise, that may have conflicts

Dave Hookway-Kopa

Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB

Employee

Possibility of joint working groups with FNDC

Consider each situation on merit and declare any potential conflict

Property on Waipapa West Road

Property owner

Issues to do with the street

Declare as appropriate

Rachel Smith

Friends of Rolands Wood Charitable Trust

Trustee

 

 

Mid North Family Support

Trustee

 

 

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member

 

 

Vision Kerikeri

Financial Member

 

 

Rachel Smith (Partner)

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member and Treasurer

 

 

Vision Kerikeri

Financial Member

 

 

Town and General Groundcare Limited)

Director/Shareholder

 

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the virtually via Microsoft Teams on:

Thursday 7 October 2021 at 10.00 am

Te Paeroa Mahi / Order of Business

1          Karakia Timatanga / Opening Prayer. 9

2          Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 9

3          Te Wāhanga Tūmatanui / Public Forum.. 9

4          Te Tono Kōrero / Deputation. 9

5          NGA kaikorero / Speakers. 9

6          Confirmation of Previous Minutes. 10

6.1            Confirmation of Previous Minutes. 10

7          Reports. 21

7.1            Chairperson and Members Report 21

7.2            Eastern Ward Tree Removals Request 27

7.3            Tree Removal Russell Top 10 Holiday Park. 33

7.4            Waharoa Proposal - Russell Waterfront/Wharf 37

7.5            New Reserve Act Lease to Russell Tennis Club Incorporated. 41

7.6            Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay. 50

7.7            Statement of Community Board Fund Account as at 31 July 2021. 59

7.8            Statement of Community Board Fund Account as at 31 August 2021. 62

7.9            Funding Applications. 66

7.10          Project Funding Reports. 108

8          Information Reports. 120

8.1            Bay of Islands-Whangaroa Community Board Action Sheet Update October 2021. 120

9          Karakia Whakamutunga / Closing Prayer. 126

10       Te Kapinga Hui / Meeting Close. 126

 

 


1            Karakia Timatanga / Opening Prayer

We ask that through the boards discussions and decisions the representatives elected may advocate on behalf of the Bay Of Islands-Whangaroa community with aroha, imagination, skill and wisdom to achieve a fairer and more united community that enhances the wellbeing of the community and solves the community's problems efficiently and effectively.

2            Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Te Wāhanga Tūmatanui / Public Forum

 

4            Te Tono Kōrero / Deputation

No requests for deputations were received at the time of the Agenda going to print.

5            NGA kaikorero / Speakers

Chris Galbraith on behalf of Far North Holdings speaking in regard to item 7.4 Waharoa Proposal - Russell Waterfront/Wharf.        

Geoff Lawson on behalf of Youthline in regard to item 7.9 Funding Applications.

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

File Number:           A3405341

Author:                    Casey Gannon, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Te Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

ngĀ tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 2 September 2021 are a true and correct record.

 

1) te TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

ngĀ Āpitihanga / Attachments

1.       2021-09-02 Bay of Islands-Whangaroa Community Board Minutes - A3373820  


 

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance requirement

Te Aromatawai Kaimahi / Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications requiring input from the Chief Financial Officer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

   MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON
Thursday, 2 September 2021 AT 10.00 am

 

PRESENT:              Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Frank Owen, Member Manuwai Wells, Member Rachel Smith

IN ATTENDANCE: Councillor David Clendon, Councillor Kelly Stratford

1            Karakia Timatanga – Opening Prayer

Chairperson Belinda Ward opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

ReSOLUTION 2021/68

Moved:       Chairperson Belinda Ward

Seconded:      Member Lane Ayr

That the apology received from Member Bruce Mills and Member Dave Hookway-Kopa be accepted and leave of absence granted.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

2.1         Speaking Rights for councillor david clendon

ReSOLUTION 2021/69

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board welcome Councillor Clendon and

that he be permitted to speak during member debate.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

3            Public Forum

Lorraine Bentley spoke in regards to Item 7.2 - Pa Road Petition.

4            Ngā Tono KŌrero / Deputations

Nil.

5            Speakers

Camilla Hope-Simcock and John Andrews spoke on behalf of Williams Trust Group in regards to Item 76 – Funding Applications.

Annika Dickey spoke on behalf of Our Kerikeri in regards to Item 76 – Funding Applications.

Eljon Fitzgerald spoke on behalf of Whangaroa Community Trust in regards to Item 76 – Funding Applications.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3343925, pages 10 - 17 refers.

ReSOLUTION 2021/70

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 5 August 2021 are a true and correct record with an amendment on page 2 – remove speakers name Josephine Reid Tereti and add replace it with Sarah Wynyard-Davis.

 

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7            Reports

7.1         Chairperson and Members Report

Agenda item 7.1 document number A3343891, pages 18 - 24 refers.

Resolution 2021/71

Moved:       Member Frank Owen

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Lane Ayr, and Member Manuela Gmuer-Hornell.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.2         Pa Road Petition

Agenda item 7.2 document number A3346692, pages 25 - 57 refers.

ReSOLUTION 2021/72

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receives the Pa Road Petition.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

Motion

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a)      acknowledges staff will complete a Post Construction Road Safety Audit

 

At 11:29 am, Member Frank Owen left the meeting.At 11:33 am, Member Frank Owen returned to the meeting.

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

b)      acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Members Manuela Gmuer-Hornell and Rachel Smith

carried

The amendment became the substantive motion.

 

RESOLUTION 2021/73

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      receives the Pa Road Petition; and,

b)      acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Members Manuela Gmuer-Hornell and Rachel Smith

carried

Meeting adjourned for a brief break from 11:49 am to 11:56 am.

7.3         Bay of Islands-Whangaroa Footpath Program 2021-24

Agenda item 7.3 document number A3348636, pages 58 - 61 refers.

Resolution 2021/74 

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands – Whangaroa Community Board:

a)      agree to the 2021/2024 footpath programme to include the following ‘top ten’ prioritised and completion of works is dependent on availability of associated budgets: and,

b)      acknowledge the estimate figures provided are indicative and require finalisation through design and tender process; and,

c)      delegate authority to Council staff to alter completion order of works within the existing list in association with the Bay of Islands-Whangaroa Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

NOTE: Page 58 - 59 in the agenda, the Bay of Islands-Whangaroa Community Board is incorrectly referred to as Bay of Islands-Whangaroa Community Ward.

 

7.4         ROAD NAMING - 785 PUNGAERE ROAD, WAIPAPA

Agenda item 7.4 document number A3342681, pages 62 - 69 refers.

Resolution 2021/75

Moved:       Chairperson Belinda Ward

Seconded:      Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Bayridge Lane that is currently addressed at 785 Pungaere Road, Waipapa as per map (A3272742).

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against:           Nil

Abstained:       Members Manuwai Wells and Rachel Smith

carried

 

7.5         ROAD NAMING - 7a KENT ST, WHANGAROA

Agenda item 7.5 document number A3343333, pages 70 - 80 refers.

Resolution 2021/76

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Gilligans Lane that is currently addressed at 7a Kent Street, Whangaroa.

 

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against:           Nil

Abstained:       Members Manuwai Wells and Rachel Smith

carried

 

7.6         Funding Applications

Agenda item 7.6 document number A3343040, pages 81 - 124 refers.

ReSOLUTION 2021/77

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board approves the sum of $4000 (plus GST if applicable) be paid from the Board’s Community Fund account to Henry & William Williams Memorial Museum Trust for costs towards concept development for Place, Faith & Family: Paihia 1823-2023 to support Community Outcomes.

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

motion

Moved:       Member Frank Owen

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

Amendment

Moved:       Member Frank Owen

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to support Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

The amendment became the substantive motion.

 

RESOLUTION 2021/78

Moved:   Member Manuela Gmuer-Hornell     

Seconded:  Member Manuwai Wells

 

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

Resolution 2021/79 

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Puna Aroha for costs towards Moerewa Christmas 2021 to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

ReSOLUTION 2021/80

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Walkways and Walking Trust  for costs towards Russell to Okiato shared pathway signage to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

ReSOLUTION 2021/81  

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $30,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Whangaroa Community Trust for costs towards Kaeo playground shade structure to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

ReSOLUTION 2021/82 

Moved:       Member Lane Ayr

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the unspent sum of $5,189 (plus GST if applicable) be retained by the Kerikeri Sports Complex Management Group for costs towards construction of a playground at the complex to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against:           Nil

Abstained:       Members Manuwai Wells and Rachel Smith

carried

 

 

7.7         Project Funding Reports

Agenda item 7.7 document number A3342912, pages 125 - 265 refers.

ReSOLUTION 2021/83 

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a)      Kaeo Festival Group – Ngā Purapura Kaeo

b)      Kerikeri Theatre Company – The Sound of Music

c)      Simson Park Hall & Management Committee – Roof replacement

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

Member Manuwai Wells closed with a karakia.

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 1:08 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting held on 7 October 2021.

 

...................................................

CHAIRPERSON

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7            Reports

7.1         Chairperson and Members Report

File Number:           A3405362

Author:                    Casey Gannon, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TE TAKE PŪRONGO / Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

 NGĀ TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Member Manuela Gmuer-Hornell.

 

TE tĀHUHU KŌRERO / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community. 

TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. 

The reports from the Chairperson and Members provide information to community on these requirements.  They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The report from the Chairperson and members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. 

NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

1.       Belinda Ward - Chairperson Report September 2021 - A3405374

2.       Manuela Gmuer-Hornell - Members Report September 2021 - A3405387  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

COMMUNITY BOARD MEMBER’S REPORT

 

Report to:                                                          Bay of Islands-Whangaroa Community Board     

Member Name:                                                 Belinda Ward    

Subdivision:                                                      Paihia       

Date:                                                                  17th August 2021 - 20th September 2021     

REPORT

1)         Meetings

18/08/21  Compiled final CB Footpath Priorities List - Virtual

19/08/21  Matauri Bay Wastewater Workshop - Virtual

20/08/21  BOI-W CB Agenda Preview - Virtual

26/08/21  FNDC DP Workshop & Covid  Updates - Virtual

02/09/21  BOI-W CB meeting - Virtual

06/09/21  FNDC Bylaw Discussion Workshop - Virtual

07/09/21  Strategy & Policy Committee Meeting - Virtual

07/09/21  Regulatory & Compliance Committee Meeting - Virtual

07/09/21  FNDC Solid Waste Bylaw Hearings - Virtual

08/09/21  Attended Infrastructure Committee meeting Virtually

14/09/21  FNDC Emergency Meeting & Big Ideas Lab Workshop - Virtual

15/09/21  Teams meeting re Redwood Trees Kerikeri - Virtual

17/09/21  Met with Hilary Sumpter re Redwood Trees - Kerikeri Retirement Village             

14/09/21  Bylaw process discussion with CEO - Co-design vs consultation & where

the CB fits into the process - Virtual

2)         Issues

Encroachments :                  IAM Business Report 31/07/21

Wharau Rd Kerikeri - currently with legal services. Encroaching structures are to be

removed by 26/11/21. Also involves disputes with neighbours & Heritage NZ.

Te Wahapu Russell - Areas of encroachment being investigated.

Doves Bay Kerikeri - Structures built on Council Reserve land.

Hansen Rd Kerikeri - Details not confirmed.

Williams Reserve Paihia - Resident has built on Council Reserve - communications

with property owner to remove.

Major Bridge Drive, Russell - Boatsheds constructed on Council Reserve - decision

needed to next course of action.

Paihia Scenic Reserve - Historic issues - courtyard & other structure on Council

Reserve - Legal investigating options as owner not keen on removing structures.

Otiria - access to Otiria Waterfall several property owners may have included public

accessways as part of their private property - legal investigating.

Heron Hill Kerikeri - Historical situation where a boatshed & boat ramp are built over

an Esplanade Reserve.

 

3)   Resources Consents

      NIL

  

4)  Requests for Service

RFS: 407499 18/08/21 Pedestrian safety issues in Williams Rd Paihia between PWMH & FNHL car park entrance on road reserve. A woman fell on the muddy grassed area & a man fit his head on the low tree branches.

RFS: 3975787 18/12/19  Bledisloe Domain Lighting - Renewel works programmed for this financial year end June 2020. Maybe stalled due to Waitangi Estate Future Plan underway. $ for lights not carried over to this years budget?

I will follow up.

RFS: 4059162 Slippery tiled foyer at Williams Road carpark toilets. Two incidents reported & site meeting requested. No response to date.

All residents advised how to lodge RFS's themselves.

 

 

RFS's are either work in progress or outstanding.        

RFS: 3795613 18/04/18 Follow up on flooding issues in front apron of Paihia           War Memorial Hall. Closed but not resolved - I will follow up.

RFS: 3717930 01/10/15 Pedestrian safety issues & parking in front of Heritage Boutique Hotel (The Waterfront) Marsden Road Paihia - Pending NZTA response. Closed but not resolved - I will follow up.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

COMMUNITY BOARD MEMBER'S REPORT

Report to:                     Bay of Islands-Whangaroa Community Board

Member Name:            Manuela Gmuer-Hornell

Subdivision:                Opua – Russell   

Date:                             20 September 2021

 

Meetings

Date

Meeting

02/09/2021

06/09/2021

07/09/2021

07/09/2021

20/09/2021

Community Board Meeting - Online

Bylaws Workshop – Online

Regulatory Compliance Committee – Observing Online

Strategy & Policy Committee – Observing Online

Russell Town Hall Committee Meeting – Russell

Issues/Feedback

Another months gone by and it has been quiet and the old issues still stand:

 

After our July board meeting, we have been left with an even wider gap between Community Board and Staff. The community board gets dropped in the deep end over and over again. We receive hot topics with insufficient reports and a lack of tools (expired bylaws and outdated policies). During (public) meetings, we have a copious amount of staff present who pull faces and shake heads during our discussions. I am unwilling to attend meetings only to spend over 7 hours with no or little outcome, to repeat the whole farce next month. 

 

Our Community Board needs to make sure that management doesn't forward difficult decisions to the Community Boards without consulting or informing us in an appropriate timeframe. The no-surprises policy has to be both ways!

 

Recently, some Wattle Trees got removed in Russell; I have initially requested this work to be undertaken via RFS – the request was turned down as there was no budget. A couple of months later, these trees were removed without any consultation or communication. The lack of consultation is insulting to the Community Board.

 

During our May Community Board Meeting, some questionable behaviour from FNDC and FNHL came to light concerning Opua School (and with this, the Opua Community) - The Opua School footpath extension (budgeted at $3000) has been on top of the list for our ward for a while. As per FNDC, this work will be carried out by FNHL as part of their resource consent conditions; FNDC only added this condition recently; the footpath was scheduled before FNDC granted the resource consent. 

A senior staff member told the Community Board that the school's behaviour is difficult; hence FNHL can't carry out the footpath work. 

I represent the Opua Community at the Far North District Council, and I have been involved with these issues for many years. 

-The school is asking FNHL for its previous promises to be kept (i.e. a playground) when the community went along with the second stage of the Bay of Islands Marina Development. 

-The school refuses to sign FNHL pre-written permission to agree to the controversial developments on the hill (now occupied by hapu and iwi). 

-The school wants FNHL and FNDC to ensure safety to the entry of the school gates. 

FNHL have tried questionable tactics, and the Mayor has been in attendance to "mediate" at a couple of meetings. No progress has been made. The footpath should have NOTHING to do with FNHL and their battle with the school and the wider community. 

Yet another episode where FNHL is pushing a community out of their town. And yet another episode where FNDC is interfering with FNHL business to get a deal over the line. 

How can this be solved in a timely (within the next two months) and respectful manner?

 

Unfortunately, the rubbish bin issue for Russell is still not solved, nor has FNDC made any effort to come up with solutions – the community, on the other hand, has proposed several solutions to FNDC. I have been informed that FNDC has applied for funds from MBIE to supply smart bins for Russell and Paihia. I've since learnt that these "smart bins" are not working well in Kaitaia; maybe we need to look at a different solution.

This is what the FNDC customers – the ratepayers – are after, prompt replies and action to everyday needs. FNDC's average customers – the ratepayers – is not overly interested in how quick the turnaround is for building and resource consents. The average customer – the ratepayers – want their basic needs looked after, rubbish, water, sewage and roads. Time to look at the customers' – the ratepayers – view (not the property developers from out of our region)!

Roading Issues seem to get the cone treatment and justified as a "fix" – this is totally unacceptable and dangerous as well as very unsightly – we have several of these around my subdivision, and we get zero replies on follow-ups.


Resource Consents

NIL received


Requests for Service/Information

22/04/2019

RFS-3975374

Oasis Car Park

01/12/2019

RFS-3988901

Russell's Rubbish Woes

09/12/2019

RFS-3996575

Petition Okiato Boundary for paper road

11/02/2020

RFS 4001004

Mark Car Parks outside of Tennis Club

21/02/2020

RFS-3997123

Footpath Damage York St

20/05/2020

RFS-4005808

mark the diesel tank intake at Russell Wharf

17/06/2020

RFS-4011525

collapsed drains etc

10/07/2020

RFS-4014411

two small slips - been semi tidied and cone placed

10/09/2020

RFS-4025200

Arcadia Lodge Lemon Track erroding

21/09/2020

RFS-4026086

Russell Sewage Plant Issues

05/10/2020

RFS-4028183

Russell Museum Sister City

06/10/2020

RFS-4028271

russell township maintance

19/10/2020

RFS-4029293

tree to be removed Wellington St

27/10/2020

RFS-4031104

Water Mains Breach Russell, no breach but leaks are being investigated

19/11/2020

RFS-4034886

Fire Hydrant Marking RSA Russell

06/01/2021

RFS-4046814

eroded track to Opua Beach

22/03/2021

RFS-4052859

Duffus Estate Land breach driveway

02/06/2021

RFS-4063234

Russell Hall - birds nesting inside

02/06/2021

RFS-4063241

Washout Long Beach (far end)

08/08/2021

RFS-4073578

Stage DOM - consent

 

 

In progress

·    Opua Resource Consent non-notified for development Franklin St/Kellet St – petition tabled at CB Meeting 3/2/2020 – this has now gone to a full (over 100 attendees) community meeting 8/3/2020 – and we have just been told FNHL has sold the land to a private developer. The land is now occupied by hapu and locals. This is a community being pushed out of their town.

·    Carpark for Oasis Community Centre – this has been ongoing since 2018

·    Lack of rubbish collection point and recycling collection during peak season around Russell Wharf (owned by FNHL) and this is still NOT solved

·    Footpath Kellet Street – Opua School – been approved but not carried out – after been promised to be finished by September, it is now "scheduled" for January 2021 and as per this report, this is now FNHL project – I am opposing this decision.

·    Petition Okiato Boundary for paper road RFS-3996575 – tabled at CB meeting 9/12.19 – the cost to be carried by petitioners. Motion passed in November 2020 CB meeting

·    Include re-doing the FNHL terms of reference/objective in their comments about what the next annual plan and long term plan should cover. – tabled at CB Meeting 3/2/2020

·    Speed Limit Review

·    Maintenance in Russell Township to be outsourced to a local community group

·    Mark boundaries at the "Walls Bay" Opua reserve clearly with bollards

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.2         Eastern Ward Tree Removals Request

File Number:           A3373151

Author:                    Rob Stewart, Senior Faciltiies Technical Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Take Pūrongo / Purpose of the Report

To seek Bay of Islands-Whangaroa Community Board recommendation to the Infrastructure Committee to approve unbudgeted OPEX expenditure to remove dead, dying and or hazardous trees in the Bay of Islands – Whangaroa Community Board ward.

WhakarĀpopoto matua / Executive Summary

·        Several tree issues have come to Council’s attention that will require removal. These trees include a tree hedge along the Kerikeri Sports Complex boundary line, very large Eucalyptus trees along the Waipekakoura River walking track backing on to properties off Waitotara Drive and the very large Eucalyptus within the Fairy Pools Recreational Reserve.

·        The Community Board has delegated authority concerning these trees which are all located on Council land.

·        It’s recommended to remove all trees associated with this report that provide a Health & Safety risk to people and property to mitigate risk against Council.

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board recommend the Infrastructure Committee:

a)   approve unbudgeted OPEX expenditure of $60,000+GST for the removal of the Leyland-Cyprus hedge located on the eastern boundary of the Kerikeri Sports Complex and is replaced by appropriate fencing as agreed with the associated private property owners;

b)   approve the unbudgeted OPEX expenditure of $27,000+GST for the removal of the of Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive;

c)   approve the unbudgeted OPEX expenditure of $10,000+GST for maintenance to the Eucalyptus trees along the Fairy Pools track and reserve posing potential immediate risk.

 

1) TĀhuhu kŌrero / Background

Staff continue to receive a number of RFS’s associated with tree issues across the District, more so in the Bay of Islands ward. As these tree matters are in high profile areas and the Board has the delegated authority concerning trees on Council land, it was decided to present this to the Board to consider.

The proposed costs associated with these tree works are unbudgeted and will require approval to seek unbudgeted expenditure to cover the costs not only with the tree removal, but also costs associated with re-planting / reinstatement of the sites.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Kerikeri Sports Complex

The Leyland-Cyprus hedge, located on the eastern boundary of the complex had its canopy topped late 2019, early 2020. This hedge runs between the sports-fields and several private properties (as per the image inserted).  It was believed this work may have attributed to the death of the trees however conversations with Arborists have highlighted that this variety of tree is vulnerable to a degenerative disease which is likely to have attributed to their death.

   

Approx. location and extent of area of works

This hedge row is at a stage where it should be removed and replaced with a fence that defines the property boundaries and provides privacy and safety for property owners and users of this complex. The overall length affected is approx. 250 metres.  To deal with any security and health and safety issues, it is proposed the hedge is replaced with a standard 1.8m high wooden paling fence. The cost of this fence is approx. $45,000+GST. This is in addition to the quote of approx. $15,000.00+GST to remove the trees. 

 

This pricing is weather dependent and does not include the removal of the chipped material from site or the reinstatement of the turf / fields should any damage occur.

 

Conversations with affected property owners to help determine their level of reinstatement expectations are to be initiated at such time as Council has made their determinations.  Outcomes of this engagement may bring to light associated factors with the potential to increase these estimated costs and the expected financial contribution towards the cost of the new fence.

 

These are all unbudgeted expenses - total cost of works approximately $60,000+GST.

 

Waitotara Drive, Waipapa – Eucalyptus Tree Removal

A number of large Eucalyptus trees are located along the esplanade reserve of Waipekakoura River, Waitotara Drive, Waipapa.

Two property owners that border this reserve have lodged health and safety concerns with Council requesting some of these trees be removed before they damage neighbouring properties and / or people walking along the track. 

 

Waitotara Drive - site location and image of the gum trees

Complete Tree Care was engaged to investigate the health and condition of the trees, they found:

“extensive cambium damage to the base of some trees, the potential for failure on to private land or back into the river is medium to high risk as the walkway track runs along the base of these trees, the potential for deadwood of wind damaged material to drop onto the track is medium. The frequency of track use should be determined to obtain the risk factor ratio.”

There are two rows of trees that are of a hazardous nature that Council are aware of however, there is the potential that these works may identify other concerns requiring inclusion within the current scope of works.

Total cost of works to remove the stands of Eucalyptus trees associated with the two properties is approx. $27,000.00+GST.

Fairy Pools

There is a large number of Eucalyptus trees on Council land leading to and within the Fairy Pools Reserve, Kerikeri that require dead heading / removal due to the hazardous potential to people and property.

 

Fairy Pools site location and aerial from Google maps showing example of trees

This area also has a significant number of large Eucalyptus that require ongoing maintenance. The works proposed at this stage are very basic. It is proposed that further works may be required as a result of any future development plans associated with the neighbouring property and the realignment of the access track.

This is a very busy site with significant volumes of people using the tracks with the likelihood that tree limbs / entire trees may drop at any time causing injury or damage to people or their vehicles etc.

While there is likely some realignment of tracks required within the foreseeable future it is advisable to undertake some basic hazard management controls to mitigate some of the potential risks by trimming and / or felling those trees that are more than likely to pose a greater risk / threat.

An assessment completed by an Arborist last year highlighted the need to complete basic maintenance work to the value of approx. $10,000+GST as soon as possible.

In summary, the following tree works are proposed on Council land:

·    Kerikeri Sports Complex – remove the Leyland-Cyprus hedge and replace with appropriate fencing.  $60,000+GST

·    Waitotara Drive, Waipapa - remove the Eucalyptus Trees along the boundary line walkway behind 121 & Lot 13 Waitotara Drive.  $27,000+GST

·    Fairy Pools track and reserve, Kerikeri – remove / carry out maintenance of Eucalyptus trees as identified that pose immediate risk & health and safety issues.  $10,000+GST

 

 

In support of these options, consideration has been given to the following:

Reserve policy 2017

As per Section 2 Tree Management of the Policy, it states:

1) no person shall prune, fell or otherwise take action with any trees without the authority of a Council Staff member

3) a tree shall be removed for no other reason than that it is a risk to Health & Safety, neighbouring private property, or to another Council owned asset.

Tree & Vegetation Guideline 2008

Guideline 6 – Generally, healthy park trees will be retained, and their removal will be the exception.  Decisions on major tree removal will be referred to community boards to decide after public consultation.

Take Tūtohunga / Reason for the recommendation

It is not an option to not do anything concerning these trees due to the on-going and increasing risks and the potential impact to people and / or property.

Due to the size, location and proximity of these trees to people and property, basic maintenance is also not an option.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Urgent maintenance is required to these trees, budget that is not specifically allocated for these works.

In summary, the following unbudgeted expenditure amounts will be required:

·    Kerikeri Sports Complex: $60,000+GST

·    Waitotara Drive, Waipapa: $27,000+GST

·    Fairy Pools track and reserve, Kerikeri: $10,000+GST

·    TOTAL: $97,000+GST

Āpitihanga / Attachments

Nil


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low Significance

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Reserves Policy and Tree and Vegetation Guidelines

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Community Board Delegations include Trees on Council Land

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

No implications to Maori perceived as a result of this request.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Private property owners adjacent to the affected areas and general public users of the walkways, parks and reserves.

State the financial implications and where budgetary provisions have been made to support this decision.

That unbudgeted OPEX expenditure of $60,000+gst be approved for the Kerikeri Sports complex tree issue, $27,000+gst for the Waitotara Drive tree issue so works can proceed as required and $10,000+gst for the Fairy Pools basic tree maintenance.

That the issue of the Fairy Pools accessway be transferred to the Asset Management Team for scoping as a project that includes the remaining major aspects of tree works, track alignment and redefinition as well as public vehicle access and parking.

 

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.3         Tree Removal Russell Top 10 Holiday Park

File Number:           A3405617

Author:                    Tania Steen, Property Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Take Pūrongo / Purpose of the Report

The purpose of this report is to obtain approval to remove trees within the grounds of the Russell Top 10 Holiday park.

WhakarĀpopoto matua / Executive Summary

·        There are several Flame (Coral) trees located in the grounds of the Russell Top 10 Holiday Park.

·        The current lease holder has made a request to remove and replace these trees with native evergreen Pittosporum.

·        Flame (Coral) trees are not native or protected.

·        The lease holder will cover all costs and Tree Works have been approached to quote and provide these services.

·        Section 42 of the Reserves Act 1977 states that trees or bush on any recreation reserve shall not be cut unless unless the administering body (FNDC) of the reserve is satisfied that the cutting or destruction is necessary for the proper management or maintenance of the reserve, or for the management or preservation of other trees or bush.

·        The lease requires the lessee to seek written prior approval before making any improvements to the property.

·        The Community Board has delegated authority concerning trees located on Council land.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a)      Approve the removal of several Flame (Coral) trees located in the Russell Top 10 Holiday Park at the cost of the lease holder, subject to the following conditions:

i)       Works are carried out by a professional Arborist company

ii)      Works are to be completed with minimal impact to the surrounding area

iii)     Replacement trees are to be native and low maintenance

 

1) TĀhuhu kŌrero / Background

The current ground lease holder of the Russell Top 10 Holiday Park located at 1 James Street Russell has requested approval from Council to remove and replace several Flame (Coral) trees.

The Holiday Park is located on Recreation Reserve.

The terms of the lease require written prior approval from Council, as Lessor before making any improvements on the land.

These trees are not native or protected and considered a nuisance/weed due to seedlings that easily sprout as the seeds drop to the ground. These trees are also known to grow rapidly, live a long time and form tall, spreading canopies, preventing other plants esp. natives from establishing as leaf litter and fallen branches stop other plants from growing.

It is proposed these trees will be replaced with Pittosporums, a native evergreen that is low maintenance.

The lease holder will engage Tree Works for the safe and professional removal of the trees and stumps. The trees would be mulched, and the chips used within the park.

All costs would be covered by the lease holder.

Reserves Act 1977

Section 42 - Preservation of trees and bush

(2)

The trees or bush on any recreation reserve, or government purpose reserve, or local purpose reserve shall not be cut or destroyed, except in accordance with a permit granted under section 48A or unless the administering body of the reserve is satisfied that the cutting or destruction is necessary for the proper management or maintenance of the reserve, or for the management or preservation of other trees or bush, or in the interests of the safety of persons on or near the reserve or of the safety of property adjoining the reserve, or that the cutting is necessary to harvest trees planted for revenue producing purposes.

(3)

Where in the case of any recreation reserve or government purpose reserve or local purpose reserve the administering body is satisfied that the cutting or destruction of trees or bush is necessary for any of the reasons mentioned in subsection (2), the administering body shall not proceed with the cutting or destruction and extraction except in a manner which will have a minimal impact on the reserve and until, as circumstances warrant, provision is made for replacement, planting, or restoration; and the administering body shall not proceed to authorise the cutting or destruction, except subject to conditions as to the method of cutting or destruction and extraction which will have minimal impact on the reserve and, as circumstances warrant, replacement, planting, or restoration; and any other conditions which the administering body considers to be appropriate in the circumstances.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Options available include:

Option 1 – Remove and replace

Approve removal of the Flame (Coral) trees under section 42 (2) of the Reserves Act 1977 providing provision is made for replacement and planting of quality native evergreens with minimal impact on the reserve.

This should be subject to the following conditions to ensure the surrounding area, property and people are protected:

·    Professional removal of the trees

·    Planting of replacement trees should add positively to the grounds and take into consideration the long-term maintenance required and should be of minimal impact to the reserve. 

·    No cost to Council

Options 2 – Status Quo

As per the guidelines of the Reserves Policy 2017, Council has the right to decline the request to remove these trees:

3. A tree shall be removed for no other reason than that it is a risk to health and safety, neighbouring private property, or to another Council-owned asset.

Take Tūtohunga / Reason for the recommendation

Flame (Coral) trees are considered a nuisance/weed and the current lease holder wishes to improve the holiday park grounds by removing and replacing them with a more suitable and manageable species. This will also help keep the grounds maintained in accordance with the terms of the lease.

Under Section 42 (2) of the Reserves Act 1977, there are provisions for the removal of trees and outlines when trees can be cut down or destroyed under Section 42 (3) it outlines removal conditions that support minimal impact to the surrounding area.

There will be no cost to council for this work.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

All costs will be covered by the lease holder.

Āpitihanga / Attachments

Nil


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Reserves Act 1977, Section 42 - Preservation of trees and bush.

Reserves Policy 2017 – Section 2 – Tree Management

Russell Top 10 Holiday Park Lease

 

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Community Board Delegations include Trees on Council Land

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

N/A

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

N/A

State the financial implications and where budgetary provisions have been made to support this decision.

Costs will be covered by lease holder

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.4         Waharoa Proposal - Russell Waterfront/Wharf

File Number:           A3379734

Author:                    Darren James, Asset Manager - District Facilities

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Take Pūrongo / Purpose of the Report

To gain support and approval to establish a waharoa at the entrance to Russel Wharf.

WhakarĀpopoto matua / Executive Summary

The Kororāreka Trust and Far North Holdings Limited (FNHL) have partnered to design and establish a waharoa at the entrance to Russell Wharf.

·        The project will be financed by FNHL and the community.

·        The Kororāreka Marae have coordinated the project.

·        Unveiling scheduled for 16 January 2022 to mark reinstatement of the flagpole on Maiki/Flagstaff Hill.

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a)    approve the installation of a waharoa (entranceway/gateway) at the entrance to Russell Wharf; and,

b)    note the proposed future installation of a second waharoa (entranceway/gateway) at Te Maiki.

 

1) TĀhuhu kŌrero / Background

Walk the streets of Kororāreka Russell today and you would hardly know Māori had ever been here. There has been a long-held vision to see that our dual heritage and shared history is far more visible. This will support the historic reality of the town, our current significant tourism industry and our proposed education tourism aspiration and experience offering which are very likely to become far more important to the town as New Zealand families and schools embrace the new history curriculum and visit places of national significance of which Kororāreka, Russell is one. Few towns can match its historic, economic, social and cultural importance over two or more centuries.

The plan is for this vision to be realised on 16th January 2022 when two waharoa will be unveiled.

The first waharoa (the basis of this approval request) will be on Russell Wharf to welcome visitors to Russell as they pass under the waharoa and into the town. This carving will weave a strong bi-cultural theme into its whakairo to represent the towns dual heritage history.

The second waharoa will stand high on Te Maiki.  See section below for additional information.

The hau kainga of Kororāreka Marae whose whare, Haratu, is on the same waterfront site as Rewa’s pā kainga of the 1830s, have long dreamed of visibly restoring the mana of tangata whenua in the town. This project has been discussed at several public meetings over recent years and enjoys wide support as has been demonstrated in fundraising for the project by a community raffle which raised $25000. Both waharoa projects have been led by the Marae with the strong collaborative support from the Russell Wharf Trust, key people in the Russell Business Community, Department of Conservation (DOC) and Far North Holdings Limited (FNHL) as owner of the wharf on behalf of the Council and community.

There is real anticipation around the installation of the new carvings and the associated celebrations. The 16th of January 2022 has been chosen as the unveiling date because it marks the historic date that Māori reinstated the flagpole on Maiki Hill/ Flagstaff Hill as an act of reconciliation and in acknowledgement that despite its turbulent history we must work together in building a shared future. Looking toward 2040 and the anniversary of the signing of the treaty, these projects contribute to telling New Zealand’s story in a balanced and accessible way.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Comments from Project coordinator Jenny Shipley, on behalf of the Kororāreka Marae Committee:

The waharoa at the road entrance to Russell Wharf is a carved feature that will be placed at the head of the wharf. It will have two adjacent smaller pou all carved. Some landscaping rocks will be place around the base. The foundations will be engineered for the pou to be secured to. Solar up lighting is also being considered. The height will be enough to enable the ambulance to get under. Fire services do not need access to the wharf for their truck (as the wharf deck is not able to take such a load).

Placement is carefully planned to not egress into the road carriage way and become a problem for traffic although the area will be slightly more constrained as a result. The fuel truck can still access the tank fill points and we are in discussions with Allied Petroleum.

The project is funded by the community and FNHL.

Physical works will be undertaken in December prior to the Christmas holidays to ensure disruption is minimised. The physical features will be placed and in position in the week prior to the 16th of January 2022 and be covered prior to their unveiling.

Comments from NTA:

From a road safety perspective, no concerns have been raised with this proposal for the following reasons

·    Very low speed environment

·    Hard to build up speed due to road layout

·    Does not impede pedestrians

·    Adds to creating a pedestrian environment, rather than car centric.

·    Detail plan to be provided to ensure not impeding fuel tanker. (Survey being undertaken by FNHL and will liaise with Allied Petroleum).

·    Maintenance of the structure will be maintained by community (both Wharf Kaitiaki Trust/FNHL)

 

Additional information

The second waharoa on Te Maiki will be the most significant addition to Te Maiki since 1858; it will recognise the historic place of Ngāre Raumati, the predominant iwi of Ipipiri at the time of Cook’s arrival on Endeavour, and to whom all ngā hapū of Ipipiri today can trace their whakapapa. Te Maiki, the maunga tapu, was until recently largely officially unacknowledged and a mystery to most visitors. Addressing that began in the lead up to the Tuia 250 commemorations when, in 2018, the Governor General the Right Honourable Dame Patsy Reddy visited to mark the 160th Anniversary of the reinstatement of the pou kara by Māori - and the snub in 1858 by Governor General Gore Brown who declined to attend this significant act of reconciliation. Several improvements have been made to story-telling and the vistas able to be viewed much to the pleasure of those who visit.

Take Tūtohunga / Reason for the recommendation

This project enjoys public support, contributes to New Zealand’s story-telling and supports the historic reality of Kororāreka Russell township. Approval of the project today supports delivery in time for the unveiling on 16 January 2022.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The project is jointly funded by FNHL and the Kororāreka Trust and seeks no additional funding from Council.

As noted above, maintenance of the structure sits with Wharf Kaitiaki Trust and FNHL.

Āpitihanga / Attachments

1.       Russell Wharf Waharoa - A3397135  

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Art in a Public Place.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Local relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

The waharoa projects have been led by the Kororāreka Marae with strong collaborative support from the Russell Wharf Trust, key people in the Russell Business Community, Department of Conservation (DOC) and Far North Holdings Limited (FNHL) as owner of the wharf on behalf of the Council and community.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

The waharoa projects have been led by the Kororāreka Marae with strong collaborative support from the Russell Wharf Trust, key people in the Russell Business Community, Department of Conservation (DOC) and Far North Holdings Limited (FNHL) as owner of the wharf on behalf of the Council and community.

State the financial implications and where budgetary provisions have been made to support this decision.

No funding is sought from Council.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report.

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.5         New Reserve Act Lease to Russell Tennis Club Incorporated

File Number:           A3379857

Author:                    Kay Meekings, Property Legalisation Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Take Pūrongo / Purpose of the Report

To seek the Bay of Islands-Whangaroa Community Board recommendation to the granting of a 33- year ground lease under Section 61 Reserves Act 1977 to the Russell Tennis Club Incorporated located at 27 York Street, Russell.

WhakarĀpopoto matua / Executive Summary

·        Russell Tennis Club Inc has held an interest in the York Street site since 1922.

·        The area of the current occupation is the proposed lease area.

·        The site is classified Local Purpose (community activities) Reserve.

·        The Act does not require public consultation on leasing a vested local purpose reserve.

·        The Act does not require management plans for local purpose reserves

·        Council can find no record of a previous lease to the Club.

·        The Act requires the occupation of reserve land to be legalised by way of a lease, licence or permit.

·        The Russell Tennis Club owns the existing assets and wishes to add a small clubhouse.

 

tŪtohunga / Recommendation

That the Bay of Islands - Whangaroa Community Board acting under delegation and pursuant to section 61 Reserves Act 1977 recommend to Council:

a)   That a new ground lease be issued to the Russell Tennis Club Incorporated over part of the Local Purpose (community activities) Reserve, for approximately 1,500.0 square metres, being  part of Allotment 2A Section 6 Town of Russell held in Record of Title NA61/226, vested in Far North District Council as a local purpose reserve by Section 26A Reserves Act 1977. The terms of the proposed lease shall be:

      I.        Term       33 years – maximum allowed for under the Reserves Act 1977

    II.        Rental      $110 pa – FNDC Fees and Charges Schedule 2021/22 – Community leases

   III.        With further conditions negotiated and agreed upon by the General Manager Infrastructure and Asset Management and the Russell Tennis Club Incorporated.

 

1) TĀhuhu kŌrero / Background

The Russell Lawn Tennis Club acquired the site by transfer from private landowners in 1922. In 1947 the Club then transferred the land to HMTK to form part of the Kororareka Domain, administered by the Kororareka Domain Board. A 1984 classification action under the Act classified the site as Local Purpose (community activities) Reserve, vesting in the Bay of Islands County Council. Far North District Council is the current vested authority.

The Act provides for the vested authority to lease all or part of a local purpose reserve for the purpose for which it is classified, in this case community activities. The Act does not require public consultation on leasing vested local purpose reserves.

The Club owns the existing assets and wishes to add a 40 square metre clubhouse to the site. The clubhouse will provide a small kitchenette, two toilets, a common area and storage. Currently the Club patrons use the toilets at the adjoining St Johns Ambulance/Medical Centre and seek shelter in under the Centre’s veranda. The clubhouse proposal cannot be progressed until the Clubs occupation of the reserve has been formalised. Letters of support for the proposed addition of a clubhouse to the site are attached to this report.

The Russell Tennis Club has a long-standing occupation of the reserved land at York Street Russell. Over the years the Club has been well managed and maintained. The facility is supported by the community with senior and junior memberships continuing to grow. The Club aspires to provide the local community with a progressive family orientated recreation facility.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Option 1:

Enter into a 33-year ground lease, the maximum allowed for under the Reserves Act 1977.

 

Option 2:

Enter into a 10 + 10 year lease.

 

Option 3:

Retain the status quo.

Take Tūtohunga / Reason for the recommendation

The recommendation reflects Option 1 which is to enter into a ground lease of 33 years which gives the Club security of tenure and reflects the Club’s longevity in the community. The lease will enable the Club to seek external funding and to apply for resource and building consents as will be defined within the proposed lease.

Option 2 does not provide the long-term security that option 1 does. Note the intention to build additional facilities.

Option 3 maintaining the status quo is untenable given that the Reserves Act requires occupation of reserved land by lease, licence or permit.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Currently Council does not collect a ground rental fee from the Club.

With the granting of the lease the standard community fee of $110 per annum will be invoiced.

There will be no cost to Council for the ongoing maintenance nor the upgrading of the Clubs assets.

 

Āpitihanga / Attachments

1.       Attachment 1: Russell Tennis Club - Letter of Support - Kororareka Marae - A3397895

2.       Attachment 2: Russell Tennis Club - Letter of Support - Kororareka-Russell Community Wharf Kaitiaki Trust - A3397896

3.       Attachment 3: Russell Tennis Club - Letter of Support - Order of St John - A3397894  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Under Council’s Significance and Engagement Policy the proposed lease is considered to be of low significance. 

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Reserves Policy notes sporting groups wanting a permanent base on a reserve will be offered a longer term lease if a significant financial investment in facilities is required by the group.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

The lease proposal is of local community interest therefore this report is presented  to the Bay of Islands - Whangaroa Community Board for consideration and recommendation.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

Te Taiao Kororareka Marae have provided a letter of support to the Club’s proposal to add a clubhouse to the site. 

The land the club occupies is not Crown derived nor subject to a treaty of Waitangi claim.

 

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

The local community would be surprised to learn this long-standing sports club has not had security of tenure through the years.

State the financial implications and where budgetary provisions have been made to support this decision.

The Club maintains the courts and fencing. Currently the Club has no access to Council water and sewage amenities.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.6         Permit to Occupy Plantation Reserve - Te Wahapu Road Pomare Bay

File Number:           A3397598

Author:                    Kay Meekings, Property Legalisation Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Take Pūrongo / Purpose of the Report

To seek the Bay of Islands-Whangaroa Community Board recommendation to the ongoing use of a historic access occupation over a portion of plantation reserve adjoining 104 Te Wahapu Road, Pomare Bay.

WhakarĀpopoto matua / Executive Summary

·        The freehold land is effectively landlocked. The 1924 subdivision provided for coastal access.

·        Historically the adjacent plantation reserve has provided access to the land locked property by way of a 1979 Council resolution.

·        The applicant and landowner Mr Guy Holroyd inherited the property from his parents.

·        Mr Holroyd is seeking from Council an updated consent in his name as the current landowner.

·        The formed metal access does not prevent public access over the plantation reserve.

 

tŪtohunga / Recommendation

That the Bay of Islands -Whangaroa Community Board recommend that Council consents to the temporary occupation by Mr G B Holryod of approximately 1000m2 of plantation reserve being Pt Wahapu Block adjoining 104 Te Wahapu Road. Subject to the following conditions:

i)       Maintenance of the accessway to be the responsibility of Mr Holroyd.

ii)      Mr Holroyd accepts all liability for the use of the accessway.

iii)     The consent is to Mr G B Holroyd for the life of the currently formed metal accessway.

iv)     The consent does not sit with land and will not automatically transfer to future landowners.

 

1) TĀhuhu kŌrero / Background

The freehold land, Lot 41 DP 17694, sits within the Y shaped plantation reserve off Te Wahapu Road. Access to the property is over a formed metal accessway being approximately 4 metres wide by 300 metres long.

Vehicular access over the reserve has been authorised by way of a Bay of Islands County Council resolution dated 18 July 1979 to the original owners J & J U Dyson. The resolution granted the Dyson’s permission to use a 12 foot wide strip to gain vehicular access.

Such access arrangements over the various plantation reserves on the peninsula were not uncommon. Over time these arrangements have been superseded as land subdivision has progressed. In this situation the metal accessway continues to conform with the original resolution although at some point in time a power cable has been laid within the accessway.

The original house remains on the Holroyd property and the family have maintained and planted trees in support of the surrounding plantation reserve status. Mr Holroyd plans to re-establish native species to the site in the hope of addressing some erosion issues on the foreshore.

The reserve does not attract public use due to access through the vegetation and the steepness to the foreshore.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

FNDC Reserves Policy 2017 provides Council will seek to resolve all illegal encroachments and private use on public land by either removing or formalising the encroachment on a case by case basis.

In this case removing vehicular access to Lot 41 is not tenable. In the 21st century a ratepayer living in an urban area has an expectation to access their property from road not by sea.

The Reserves Act 1977 requires occupation of reserved land by lease, licence or permit.

·    Option 1: Formalise the existing access over the reserve by permitting the continuation of the historic access for the duration of Mr Holroyd’s ownership.

 

·    Option 2: The landowner, Mr Holroyd, make application to Council for a right of way easement to be granted under section 48 (3) Reserves Act 1977.

Take Tūtohunga / Reason for the recommendation

Option 1 provides for the status quo which has been in place for 40 plus years with no issues. Council provided a verbal undertaking to the Holroyd family lawyer that the Dyson access arrangement could be sought and obtained in favour of Mr Holroyd’s parents as the new owners but unfortunately this was never formalised.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

No financial implications to Council. Mr Holroyd is responsible for all maintenance costs in association with the formed access.

Āpitihanga / Attachments

1.       Locality Plan - Plantation Reserve - A3405161

2.       NA15D/1327 Title Summarry - A3405164

3.       Access Agreement over Plantation Reserve Te Wahapu Road BIOCC Resolution - A3405978

4.       Plan of Accessway over Plantation Reserve Te Wahapu Road - A3406216  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Under Council’s Significance and Engagement Policy the proposed access permit is of low significance. 

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Reserves Act 1977 (the Act) provides a statutory framework for the management of reserves.

The FNDC Reserves Policy 2017 provides guidance and mechanisms to Council staff in resolving encroachments on public land.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This issuing of an access permit is relevant to the local area. The Community Board holds a delegation to advise Council on Reserve Act actions.

 

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

Nil. Public access remains.

No public consultation is required under the Reserves Act for an action that does not materially alter an existing situation.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Nil. The access has been in place for 40 plus years. Public access remains.

State the financial implications and where budgetary provisions have been made to support this decision.

 Conditions of the access permit provide for the land owner to pay all costs and indemnity in association with the access.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 



Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.7         Statement of Community Board Fund Account as at 31 July 2021

File Number:           A3345260

Author:                    Segun Rotimi, Accounting Support Officer

Authoriser:             Angie Thomas, Manager - Accounting Services

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 July 2021”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2021

$299,572.00

·    Plus Unspent from 2020/21 – BOI Rotary Club Duck Race

$1,974.00

·    Plus Unspent from 2020/21 - Kerikeri FC Storage Facilities

$3,000.00

·    Plus Unspent from 2020/21 - Kerikeri Gym Club Fitout Facility

$2,958.00

·    Plus Unspent from 2020/21 - Kerikeri Sports Complex for community playground equipment

$15,000.00

·    Plus Unspent from 2020/21 - Russell to Okiato Shared pathway Signage

$3,000.00

·    Plus Unspent from 2020/21 - Kaeo Playground Shade Structure

$30,000.00

·    Plus Unspent from 2020/21 - Kawakawa Community Development Plan

$10,000.00

·    Plus Unspent from 2020/21 - Te Hononga Hub Old Bank Vault Renovation

$3,077.00

·    Less funds granted and uplifted to 31 July 2021

$23,075.00

·    Less funds not uplifted from 4 March 2021 for Bay of Islands Rotary Club for 2021 Duck Race

$1,974.00

·    Less funds not uplifted from 03 June 2021 for Kerikeri Football Club

$3,000.00

·    Less funds not uplifted from 03 June 2021 for Kerikeri Gymnastics Club

$2,958.00

·    Less funds not uplifted from 03 June 2021 for Russell to Okiato shared pathway signage

$3,000.00

·    Less funds not uplifted from 03 June 2021 for Kaeo playground

$30,000.00

·    Less funds not uplifted from 03 June 2021 for Kawakawa community development plan

$10,000.00

·    Less funds not uplifted from 03 June 2021 for Te Hononga Hub

$3,077.00

Community Fund Account balance as at 31 July 2021

$291,497.00

 

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 July 2021 is $291,497.00.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board.  The statement of the Community Fund account as at 31 July 2021 is attached.

Attachments

1.       Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 31 July 2021 - A3345202  

  


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.8         Statement of Community Board Fund Account as at 31 August 2021

File Number:           A3398536

Author:                    Segun Rotimi, Accounting Support Officer

Authoriser:             Angie Thomas, Manager - Accounting Services

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 August 2021”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2021

$301,549.00

·    Plus unused funds from 2020/21 – BOI Rotary Club 2021 Duck Race

$1,974.00

·    Plus unused funds from 2020/21 – Kerikeri FC Storage Facilities

$3,000.00

·    Plus unused funds from 2020/21 – Kerikeri Gym Club Fitout Facility

$2,958.00

·    Plus unused funds from 2020/21 – Kerikeri Sports Complex for community playground equipment

$15,000.00

·    Plus unused funds from 2020/21 – Russell to Okiato Shared pathway Signage

$3,000.00

·    Plus unused funds from 2020/21 – Kaeo Playground Shade Structure

$30,000.00

·    Plus unused funds from 2020/21 – Kawakawa Community Development Plan

$10,000.00

·    Plus unused funds from 2020/21 – Te Hononga Hub Old Bank Vault Renovation

$3,077.00

·    Refund of unused grant – Guardians of the Bay of Islands Inc – Te Ra nga Tamariki Day 2021

$360.87

·    Less funds granted and uplifted to 31 August 2021

$36,018.00

·    Less funds not uplifted from 4 March 2021 for Bay of Islands Rotary Club for 2021 Duck Race

$1,974.00

·    Less funds not uplifted from 3 June 2021 for Kerikeri Football Club for costs towards storage facilities for equipment

$3,000.00

·    Less funds not uplifted from 3 June 2021 for Bay of Islands Walkways and Walking Trust for costs towards Russell to Okiato Shared pathway Signage

$3,000.00

·    Less funds not uplifted from 3 June 2021 for Whangaroa Community Trust for costs towards Kaeo Playground Shade Structure

$30,000.00

·    Less funds not uplifted from 3 June 2021 for Kawakawa Community Development Plan for costs towards facilitate development community plan

$10,000.00

·    Less funds not uplifted from 3 June 2021 for Te Hononga Hub for costs towards Old Bank Vault Renovation

$3,077.00

Community Fund Account balance as at 31 August 2021

$283,849.87

 

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 August 2021 is $283,849.87.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board.  The statement of the Community Fund account as at 31 August 2021 is attached.

Attachments

1.       Statement of Community Fund Account BOI-Whangaroa as at 31 August 2021 - A3398112  

  


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.9         Funding Applications

File Number:           A3398711

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Take Pūrongo / Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 7 October 2021 meeting.

WhakarĀpopoto matua / Executive Summary

·        Three new applications for funding have been received, requesting $55,397

·        At the last meeting of the 2020/21 financial year, the Board allocated funding to four projects, subject to funding applications being received by 31 August 2021.  The final two applications have been received for the Kawakawa projects.

·        The amount of funding for the Board to grant will increased by 25% on the 2020/21 financial year to $201,549. A refund of unspent funds from an applicant has also been received.  The Board has $164,849.87 available to allocate.

·        The Board also has $100,000 for placemaking funding to grant in the 2021/22 financial year.

tŪtohunga / Recommendation

a)         That the Bay of Islands-Whangaroa Community Board leaves the application from D’Vine Community Oasis for $50,000 for the creation of a carpark to lie on the table pending further information. 

tŪtohunga / Recommendation

b)         That the Bay of Islands-Whangaroa Community Board approves the sum of $2,397 (plus GST if applicable) be paid from the Board’s Community Fund account to Ngāti Rahiri Māori Komiti for costs towards Te Tii Carols in the Park to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

c)         That the Bay of Islands-Whangaroa Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Youthline Auckland Charitable Trust for costs towards Youthline services to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

d)         That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $3,077 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust  for costs towards Te Hononga Booking Office project to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

e)         That the Bay of Islands-Whangaroa Community Board confirm their resolution of 3 June 2021 and approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust with the following conditions:

      I.        Kawakawa Hundertwasser Charitable Trust work with Bay of Islands-Whangaroa Community Board Kawakawa - Moerewa subdivision representative, Kawakawa business association, iwi/hapu representatives and other interested community groups.

    II.        report back to Bay of Islands-Whangaroa Community Board with a project brief including timeline and deliverable commitments before funds are uplifted.

 

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.


2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant

Project

Requested

Recommended

Comments

Community Outcome(s)

Type

D’vine Community Oasis

Carpark

$50,000

(100%)

That this application be left to lie on the table.

This applicant was granted $8000 through the Board to gravel a parking area.  The Roading team are still working with the Church on this project, but it is noted that the carpark and footpath proposed are completely on Council reserve and no permission has yet been granted for the use of this reserve.  The Roading team are still working through what is required for this project to go ahead, and the applicant is requesting an additional $50,000 on top of the original grant to allow this project to be completed.  It is noted that if this carpark were to be completed as proposed, it would be a public facility and not for the exclusive use of the applicant.

i)   Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Placemaking

Ngāti Rahiri Māori Komiti

Te Tii Carols in the Park

$2,397

(57%)

$2,397

(57%)

The Board’s Strategic Plan states that the Board will: “Fund one Christmas event or Parade in Kerikeri, Kaeo, Kawakawa, Moerewa, Paihia and Russell of up to $2500 per annum for the event, plus traffic management costs up to a maximum of $2500.”

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Youthline Auckland Charitable Trust

Youthline services

$3000

(1%)

$3000

(1%)

Youthline has asked all three Boards to contribute $3000 each towards their youthline services, specifically the phoneline for youth to reach out and find support.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Community Development

Kawakawa Hundertwasser Charitable Trust 

Conversion of the old bank vault into a booking office

$3,077

$3,077

This funding was allocated from 2020/21 funds by resolution of the Board at the meeting held on 3 June 2021, subject to a funding application being completed and approved by the Board.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Placemaking

Kawakawa Hundertwasser Charitable Trust 

Kawakawa Community Plan

$10,000

$10,000

This funding was allocated from 2020/21 funds by resolution of the Board at the meeting held on 3 June 2021, subject to a funding application being completed and approved by the Board.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Placemaking

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

Take Tūtohunga / Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested

Option 2    Authorise partial funding

Option 3    Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy

 

Āpitihanga / Attachments

1.       Pages from BOIWCB - Application - D'Vine Community Oasis Russell (Carpark Project) - A3398261

2.       Pages from BOIWCB - Application - Ngati Rahiri Maori Komiti - Carols in the Park - A3398262

3.       Pages from BOIWCB - Application - Youthline Auckland Charitable Trust - A3398260

4.       Pages from BOIWCB - Application - Kawakawa Hundertwasser Charitable Trust (Te hononga Hub Office Placemaking Project) - A3398259

5.       Pages from BOIWCB - Application - Kawakawa Hundertwasser Charitable Trust (Kawakawa Community Development).BOIWCB - Actione - A3398258  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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7 October 2021

 

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7 October 2021

 

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7 October 2021

 

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7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

7.10       Project Funding Reports

File Number:           A3398540

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a)   Ngati Rahiri Māori Komiti – Carols in the Park 2020

b)   Resilient Russell Charitable Trust – Go Green Awards

c)   Whangaroa Museum and Archives Society Inc

 

 

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

It is noted that the Board requested further information regarding the report from Te Ruapekapeka Trust, as when the funding was granted, the applicant indicated that they were anticipating funding from another source that would mean that the Boards funding would not be required.  The applicant has still not responded to emails or phone calls at time of report writing to advise of the actual situation.  The Funding Advisor will continue in efforts to get a response for the Board.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1.       Pages from BOIWCB - Project Report - Ngati Rahiri Maori Komiti (Carols in the Park 2020) - A3405004

2.       Pages from BOIWCB - Project Report - Resilient Russell Charitable Trust (Far North Go Green Awards).___ - A3405005

3.       Pages from BOIWCB - Project Report - Whangaroa Museum & Archives Society Inc - A3405008  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

8            Information Reports

8.1         Bay of Islands-Whangaroa Community Board Action Sheet Update October 2021

File Number:           A3379209

Author:                    Casey Gannon, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TAKE PŪRONGO / Purpose of the Report

To provide the Bay of Islands-Whangaroa Community Board with an overview of outstanding decisions from 1 January 2020.

WHAKARĀPOPOTO MATUA / Executive SummarY

·        Council staff have reintroduced action sheets as a mechanism to communicate progress against decisions/resolutions and confirm when decisions have been implemented.

·        Action sheets are in place for Council, Committees and Community Boards.

 TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update October 2021.

tĀHUHU KŌRERO / Background

The Democracy Services Team have been working on a solution to ensure that elected members can receive regular updates on progress against decisions made at meetings, in alignment with a Chief Executive Officer key performance indicator.

Action sheets have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.

Action sheets are not intended to be public information but will provide updates to elected members, who, when appropriate can report back to their communities and constituents.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The outstanding tasks are multi-facet projects that take longer to fully complete.

The Democracy Services staff are working with staff to ensure that the project completion times are updated so that action sheets provided to members differentiate between work outstanding and work in progress. 

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1.       Bay of Islands-Whangaroa Community Board Outstanding Actions Sheet - October 2021 - A3405550  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

 

Meeting

Date

Title

Resolution

Notes

Bay of Islands-Whangaroa Community Board 5/11/2020

5/11/2020

Notice of Motion - Public Access to Tapu Point Okiato

Resolution 2020/111 

Moved:       Manuela Gmuer-Hornell

Seconded:  Lane Ayr

That Bay of Islands-Whangaroa Community Board recommend that Council:

a)      reviews the public access to Tapu Point, Okiato via unformed paper road, and;

b)      identify the boundaries by survey and erect appropriate signage to officially mark the public access to Tapu Point, Okiato via unformed paper road.

carried

Abstained:       Rachel Smith

 

Work has been done but signage is still expected per resolution.

Bay of Islands-Whangaroa Community Board 4/02/2021

4/02/2021

RESOLUTION

ReSOLUTION 2021/9

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board recommend to the Strategy and Policy Committee that a framework be developed for the funding of community facilities across the Far North as a matter of urgency.

Abstained:       Cr Rachel Smith

Carried

 

Bay of Islands-Whangaroa Community Board 6/05/2021

6/05/2021

Discontent with Contracts and levels of service

Resolution  2021/40

Moved:       Member Bruce Mills

Seconded:  Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board inform Council of their serious concerns and ongoing community complaints received by all community board members, regarding delivery, quality, levels of service and monitoring on sealed and unsealed roading contracts.

Carried

 

NTA workshop TBD (Combined Community Board)

Bay of Islands-Whangaroa Community Board 3/06/2021

3/06/2021

Moreton Bay Fig, Russell - Arboricultural Report 2021

RESOLUTION 2021/65

Moved:       Member Dave Hookway-Kopa

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      receive the report Moreton Bay Fig, Russell – Arboricultural Report 2021; and that,

b)      recommend to Council an annual operating budget of $10,000 per year for an annual arborist report ($5000) and annual maintenance and mulch work ($5000) to manage and protect the Russell Morton Bay fig tree; and that,

c)      seek clarification on reference to the Tree Management- Eastern Tree account and the off set by the Parks and reserves – Vegetation control budget

carried

Abstained:  Rachel Smith

 

Tree Management- Eastern Tree account and the offset by the Parks and reserves – Vegetation control budget - Staff advised these are not new budgets - this is internal "coding/naming" for existing budgets - separated by ward instead of District wide.

Bay of Islands-Whangaroa Community Board 5/08/2021

5/08/2021

Project Funding Reports

Resolution  2021/68

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board

a)      note the project report received from Bay of Islands Country Music Festival;

b)      request that Jacman Entertainment – Hullabaloo Outreach resubmit their report with additional information that includes details related to the free water provided to attendees as stipulated in the successful funding application.

Carried

 

 

Bay of Islands-Whangaroa Community Board 5/08/2021

5/08/2021

Alfresco Dining Application - Duke of Marlborough Limited

motion  

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board:

a)      approve the Alfresco Dining Application from the Duke of Marlborough Limited; and,

b)      approve the relocation request for 3 public seats to be relocated to an agreed area by Infrastructure and Asset Management staff, with all associated costs covered by the applicant.

Amendment (withdrawn)

Moved:       Deputy Chairperson Frank Owen

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board: Alfresco Dining Application from the Duke of Marlborough Limited be left to lie on the table, until the next meeting, until an urgent review of the Alfresco Dining policy is done in particular in relation to The Strand Russell.

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board:

a)      approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30th June 2022;

b)      request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose;

c)      decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited;

d)      note community board members engage with the Russell community to develoip a Placemaking kaupapa for The Strand, Ruseell.

carried

Against:           Member Dave Hookway-Kopa

The amendment became the substantive moition

resolution 2021/61

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board:

a)      approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30th June 2022.

b)      request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose.

c)      decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited.

d)      note community board members engage with the Russell community to develop a Placemaking kaupapa for the Strand, Russell.

carried

Against:           Member Dave Hookway-Kopa

 

Russell subdivision community board representative to engage with Russell community and necessary contractors to formulate a Placemaking Plan for The Strand Russell.

Bay of Islands-Whangaroa Community Board 2/09/2021

2/09/2021

Pa Road Petition

ReSOLUTION 2021/72

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receives the Pa Road Petition.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

Motion

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a)      acknowledges staff will complete a Post Construction Road Safety Audit

 

At 11:29 am, Member Frank Owen left the meeting.At 11:33 am, Member Frank Owen returned to the meeting.

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

b)      acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Members Manuela Gmuer-Hornell and Rachel Smith

carried

The amendment became the substantive motion.

 

RESOLUTION 2021/73

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      receives the Pa Road Petition; and,

b)      acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Members Manuela Gmuer-Hornell and Rachel Smith

carried

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

7 October 2021

 

 

9            Karakia Whakamutunga / Closing Prayer

 

10          Te Kapinga Hui / Meeting Close