Agenda of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Agenda

6 July 2021

The Local Government Act 2002 states the role of a Community Board is to:

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc.)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Adele Gardner	N/A - FNDC Honorarium
	Te Hiku Education Trust	Trustee
	Te Ahu Charitable Trust	Trustee
	ST Johns Kaitaia Branch	Trustee/ Committee Member
	Te Hiku Sports Hub
	I know many FNDC staff members as I was an FNDC staff member from 1994-2008.
Partner of Adele Gardner	N/A as Retired
Darren Axe	Wharf Warden at Far North Holding Limited	Council Controlled organisation
Sheryl Bainbridge	Ex-employee of Far North District Council			There should be no conflict of interest if we are all heading in the same direction
Sheryl Bainbridge	Property in Coopers Beach
Jaqi Brown	Te Hiku Navigation	Manager
	Whangape Marae	Māori Land owner Trustee over Whangape School and marae		Will manage any potential interests/conflicts and it arises
	Te Rawawa Rugby Club Committee	TRRC Lease Ahipara Domain from FNDC		Will manage any potential interests/conflicts and it arises
	Property in Ahipara
John Stewart	Printing.com Kaitaia	Managing Director	Produces some work for FNDC	Step aside for any decisions at the time
	Zenstone N.Z Limited	Managing Director	N/A	N.A
	90 Mile Snapper Bonanza Limited	Shareholder / Organiser	May apply for event funding from FNDC	Step aside for any decisions at the time
	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
John Stewart – Partner	Printing.com Kaitaia
John Stewart – Partner	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
Felicity Foy	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.
	Foy Farms Partnership	Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower.
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	112 Commerce Street Holdings Ltd	Owner of commercial property in Commerce Street Kaitaia.
	Foy Property Management Ltd	Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
	Shareholder of Coastline Plumbing NZ Limited
Partner Felicity Foy	Director of Coastline Plumbing NZ Limited
Partner Felicity Foy	Friends with some FNDC employees

Te Hiku Community Board Meeting Agenda

6 July 2021

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A3254218

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That Te Hiku Community Board agrees that the minutes of the meeting held 1 June 2021 be confirmed as a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2021-06-01 Te Hiku Community Board Unconfirmed Minutes - A3211426 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

6 July 2021

MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Karikari Community Hall, 21 Matai Bay Road, Karikari Peninsula
ON Tuesday, 1 June 2021 AT 9.59 am

PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy

1 Karakia Timatanga – Opening Prayer

Member Bill Subritzky opened the meeting with a prayer.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and conflicts of Interest

Member Darren Axe declared a conflict of interest in relation to item 7.5 – Funding Applications and the application received from Pukenui Coast Care.

3 Public Forum

- Danny Sims spoke to the Community Board in regards to the proposed Mangonui Heritage area extension along the Mangonui waterfront and requested Council consider a smaller area that only covers the heritage buildings.

- Brain Page representing Tokerau-Whatawhiwhi Residents and Ratepayers Association, spoke to the Community Board in regards to an article in the Northland Age on reticulated water.

- Louise Rogers – Principal, representing Pukenui School spoke to the Community Board requesting that the 40km road sign be moved closer to Pukenui School.

Attachments tabled at meeting

1 Tabled Document - Notes from Danny Simms public forum.

2 Tabled Document - Brian Page Northland Age Article

4 Ngā Tono KŌrero / Deputations

- Jackie Edwards-Bruce and Paul Condron representing Healthy Families Far North provided the Community Board with information on the work that they are currently undertaking.

- Hannah White - Tai Tokerau Community Advisor, representing Neighbourhood Support New Zealand introduced herself to the Board and the work that she is undertaking as part of her role.

- Jon Pheloung - Senior Advisor Northland, representing Waka Kotahi spoke to the Board on the Northland and north Auckland speed reviews.

Attachments tabled at meeting

1 Tabled Document - Healthy Families

2 Waka Kotahi Northland Speed Review and safety updates on roundabouts and W2W

5 Speakers

- Marty Yuretich from Mangonui Rugby Football Union Incorporated spoke to Item 7.5 – Funding Applications.

- Julie Gordon representative from Pukenui Coast Care spoke to Item 7.5 – Funding Applications.

At 11:32 am, Member Sheryl Bainbridge left the meeting. At 11:35 am, Member Sheryl Bainbridge returned to the meeting.

- Jo Shanks representative from Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust (Eco Centre Kaitaia) spoke to Item 7.5 – Funding Applications.

The meeting was adjourned from 11.44 am to 11.58 am.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3052812, pages 12 - 17 refers.

Resolution 2021/18

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the Te Hiku Community Board agrees that the minutes of the meeting held 6 April 2021 be confirmed as a true and correct record.

Carried

7 Reports

7.1 Te Hiku Footpath Programme 2021/2022

Agenda item 7.1 document number A3206959, pages 18 - 28 refers.

MOTION:

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That Te Hiku Community Board:

a) agree to the 2021/2022 footpath programme to include the following ‘top ten’ prioritised and subject to funding availability:

i) Oruru Road Taipa State Highway 10 to house #25 Oruru Road	$120,000.00
ii) Cable Bay Block Road Cable Bay - Pekama Drive to SH10	$210,000.00
iii) Kotare Road Mangonui - Kupe Road to Kotare Road Turning head	$150,000.00
iv) Ahipara Road Ahipara-Ahipara School to New Subdivision	$60,000.00
v) Kakapo Street Ahipara - Takahe Rd to existing	$10,000.00
vi) Kotare Street Ahipara-From Takahe Road to Kakapo Street	$30,000.00
vii) Harbour View Road Pukenui - Start to End	~~$150,000.00~~
viii) Tasman Heights Ahipara - Foreshore Road to Outside House #25	$110,000.00
ix) Doubtless Bay Karikari Peninsula Drive - Existing to De Surville Rd	$130,000.00
x) Waterfront Road Pukenui - SH1 to House #62 Waterfront Road	$210,000.00

b) identify and recommend to Council a list of footpaths from the above priority safety programme to the values of $150,000 to be constructed 100% funded from Far North District Council Funds.

Amendment

Moved: Member Felicity Foy

Seconded: Member Darren Axe

That Te Hiku Community Board:

a) request staff deliver projects subject to funding in the following order

i) Ahipara Road, Ahipara – Ahipara School to the new subdivision

ii) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10

with the available $150,000 100% funded from Far North District Council Funds.

b) advise the remaining footpath projects should be delivered in the following order of priority

i) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10

ii) Takahe Road, Ahipara – from golf course entrance to Kaka Street

iii) Kotare Street, Ahipara – from Takahe Road to Kakapo Street

iv) Tasman Heights, Ahipara – Foreshore road to outside house #25.

v) Oruru Road, Taipa – State highway 10 to house #25 Oruru Road

vi) Kotare Drive, Mangonui – Kupe Road to Kotara Road turning head (cul-de-sac).

vii) Doubtless Bay Drive, Karikari Peninsula – existing to De Surville Road.

CARRIED

The amendment became the substantive motion.

resolution 2021/19

Moved: Member Felicity Foy

Seconded: Member Darren Axe

That Te Hiku Community Board:

a) request staff deliver projects subject to funding in the following order

i) Ahipara Road, Ahipara – Ahipara School to the new subdivision

ii) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10

with the available $150,000 100% funded from Far North District Council Funds.

b) advise the remaining footpath projects should be delivered in the following order of priority

i) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10

ii) Takahe Road, Ahipara – from golf course entrance to Kaka Street

iii) Kotare Street, Ahipara – from Takahe Road to Kakapo Street

iv) Tasman Heights, Ahipara – Foreshore road to outside house #25.

v) Oruru Road, Taipa – State highway 10 to house #25 Oruru Road

vi) Kotare Drive, Mangonui – Kupe Road to Kotara Road turning head (cul-de-sac).

vii) Doubtless Bay Drive, Karikari Peninsula – existing to De Surville Road.

CARRIED

NOTE: Te Hiku Community Board request Northland Transport Alliance to undertake a footpath concept development for Norman Senn Street, Kaitaia taking into account the community growth in the area, educational facilities and passenger transport options.

Attachments tabled at meeting

1 Road to Zero Footpaths presentation

7.2 Te Hiku Statement of Community Board Fund Account as at 30 April 2021

Agenda item 7.4 document number A3189796, pages 52 - 56 refers.

Resolution 2021/20

Moved: Chairperson Adele Gardner

Seconded: Member Sheryl Bainbridge

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 30 April 2021.

Carried

7.3 Funding Applications

Agenda item 7.5 document number A3193003, pages 57 - 82 refers.

MOTION:

Moved: John Stewart

Seconded: Darren Axe

That Te Hiku Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Rugby Football Club for costs towards Club Centennial Celebrations (not to be spent on accommodation) to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

AMENDMENT:

Moved: Jaqi Brown

Seconded: John Stewart

That Te Hiku Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Rugby Football Club for costs towards Club Centennial Celebrations (not to be spent on accommodation) to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

CARRIED

The amendment became the substantive motion

RESOLUTION 2021/21

Moved: Jaqi Brown

Seconded: John Stewart

That Te Hiku Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Rugby Football Club for costs towards Club Centennial Celebrations (not to be spent on accommodation) to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

CARRIED

resolution 2021/22

Moved: Member Felicity Foy

Seconded: Member Jaqi Brown

That Te Hiku Community Board leave the funding application received from Pukenui Coast Care to lie on the table and request staff to arrange a community meeting on site to further discuss this project.

CARRIED

RESOLUTION 2021/23

Moved: Member William (Bill) Subritzky

Seconded: Member Darren Axe

That the Te Hiku Community Board

a) approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust (Eco Centre Kaitaia) for costs towards Community Upcycling for the Environment classes to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

b) notes that funding is not be paid to Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust until the project reports for previous funding allocated to them by the Te Hiku Community Board have been received.

CARRIED

RESOLUTION 2021/24

Moved: Member Jaqi Brown

Seconded: Member Felicity Foy

That Te Hiku Community Board allocate the remaining $7,711.46 from the Boards Community Fund account

a) for the purchase and installation of a coloured concrete picnic table and a drinking fountain to be placed by the basketball court in Jaycee Park, Kaitaia.

b) agrees that if any further funding is remaining after the purchase and installation of the picnic table and drinking fountain, that the remaining budget is to be allocated to the placemaking project for Awanui and the Awanui Progressives Ratepayers Association and the Awanui Community.

The meeting was adjourned from 1.32 pm to 1.48 pm.

At 1:32 pm, Chairperson Adele Gardner left the meeting and Deputy Chair Jaqi Brown took the Chair.

7.4 Chairperson and Members Reports

Agenda item 7.2 document number A3195282, pages 29 - 39 refers.

Resolution 2021/25

Moved: Member Darren Axe

Seconded: Member John Stewart

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Bainbridge, Brown, Stewart and Subritzky.

Carried

Resolution 2021/26

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

That Te Hiku Community Board:

a) requests Council remove the Mangonui Heritage Precinct proposed in the Draft District Plan.

b) requests Council consult with all affected ratepayers in the proposed Mangonui Heritage Precinct as required under the provisions of the operative District Plan.

c) requests Council amend the Mangonui Heritage Precinct so that only actual heritage resources are included.

carried

Abstained: Cr Felicity Foy

At 2:01 pm, Member Felicity Foy left the meeting. At 2:02 pm, Member Felicity Foy returned to the meeting.

Attachments tabled at meeting

1 Tabled Document - Member Axe Report

7.5 Elected Member Conference Attendance Report - 2021 Community Boards Conference

Agenda item 7.3 document number A3196887, pages 40 - 51 refers.

Resolution 2021/27

Moved: Member Jaqi Brown

Seconded: Member Darren Axe

That Te Hiku Community Board note the report entitled ‘Elected Member Conference Attendance Report – 2021 Community Boards Conference’.

Carried

7.6 Project Funding Reports

Agenda item 7.6 document number A3193147, pages 83 - 90 refers.

Resolution 2021/28

Moved: Member Sheryl Bainbridge

Seconded: Member Felicity Foy

That Te Hiku Community Board note the project reports received from:

a) Far North Safer Community Council – Graffiti Guard

b) Northland Floral Art Society

Carried

7.7 Winter 2021 Rural Travel Funding Applications

Agenda item 7.7 document number A3192992, pages 91 - 150 refers.

Resolution 2021/29

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Aupouri Rugby & Sports Club - $2,000.00

b) Kaitaia Rugby Club - $2,000.00

c) Kaitaia United Women’s Football - $800.00

d) Mangonui School - $1,550.00

e) Pamapuria School - $1,200.00

f) Pompallier School - $500.00

g) Pukepoto School - $150.00

h) Taipa Area School - $900.00

i) Tai Tokerau Rugby League - $2,500.00

j) Te Rarawa Rugby Club - $2,000.00

k) Waka Atea - $Nil

TOTAL $13,600

Carried

Abstained: Jaqi Brown

8 Information Reports

8.1 Update on Speed Limit Bylaw Review

Agenda item 8.1 document number A3175823, pages 151 - 157 refers.

Resolution 2021/30

Moved: Member Darren Axe

Seconded: Member William (Bill) Subritzky

That the Te Hiku Community Board receive the report Update on Speed Limit Bylaw Review.

Carried

At 2:27 pm, Member Sheryl Bainbridge left the meeting.

8.2 Te Hiku Community Board - Submission to the Far North District Council Long Term Plan

Agenda item 8.2 document number A3207406, pages 158 - 171 refers.

Resolution 2021/31

Moved: Member William (Bill) Subritzky

Seconded: Member John Stewart

That the Te Hiku Community Board receive the report ‘Te Hiku Community Board - Submission to the Far North District Council Long Term Plan’.

Carried

Member Brown closed the meeting with a karakia/prayer.

8 te Kapinga Hui / Meeting Close

The meeting closed at 2.50 pm.

The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 6 July 2021.

...................................................

CHAIRPERSON

Te Hiku Community Board Meeting Agenda

6 July 2021

7 Reports

7.1 Road Naming - 3608a Far North Road, Houhora

File Number: A3136385

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Te Hiku Community Board to officially name a private road in Houhora.

WhakarĀpopoto matua / Executive Summary

· Council has received a Road Naming application to name a private road addressed at 3608a Far North Road, Houhora.

· Community Boards have delegated authority to name private roads.

tŪtohunga / Recommendation

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Mataroa Way that is currently addressed at 3608a Far North Road, Houhora as per map (A3134544).

1) TĀhuhu kŌrero / Background

Mrs Diane Thompson has advised that this is a private road created by a sub-division addressed at 3608a Far North Road, Houhora.

Community Boards have delegated authority to name private roads.

The name Mataroa (Mata meaning Headland or Bluff and Roa meaning Long) is located on a long peninsula and is the name of the subdivision.

The name Opaki means the place of fine weather.

The background for these names is given also as per the Road Naming application attached (A3123760).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The applicants suggestions are as follows:

1. Mataroa Way

2. Mataroa Lane

3. Opaki Way

The Roading team and Land Information NZ (LINZ) have no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Road Naming Application - A3123760 ⇩

2. Road Naming Map - A3134544 ⇩

3. Road Naming Schedule - A3136383 ⇩

4. Road Naming LINZ Approval - A3134512 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision/ private road.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Te Hiku Community Board Meeting Agenda

6 July 2021

7.2 Chairperson and Members Reports

File Number: A3244424

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Te Take Pūrongo / Purpose of the Report

The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

ngĀ tŪtohunga / Recommendation

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Subritzky.

1) te TĀhuhu kŌrero / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The reports from the Chairperson and Members are attached.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

1. Chairperson Gardners Report - A3250451 ⇩

2. Member Axes Report - A3244416 ⇩

3. Member Bainbridges Report - A3251245 ⇩

4. Member Bainbridge - Drainage Board History - A3263821 ⇩

5. Member Subritzkys Report - A3252433 ⇩

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Yes.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

6 July 2021

7.3 Te Hiku Statement of Community Board Fund Account as at 31 May 2021

File Number: A3249049

Author: Ajay Kumar, Management Accountant

Authoriser: Janice Smith, Chief Financial Officer

TAKE PŪRONGO / Purpose of the Report

The Community Fund account provides information on financial matters relating to the Te Hiku Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

TŪTOHUNGA / Recommendation

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 31 May 2021.

tĀHUHU KŌRERO / Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2020	$146,701.00
· Plus uncommitted funds from 2019-20 carried forward	$26,222.96
· Plus Unspent from 2019/20 - Volunteering Northland for volunteer centre, recruitment and promotion	$2,000.00
· Plus Unspent from 2019/20 - Whakawhiti Ora Pai -venue hire and consumables for whanau life-skills camp January 2020	$50.00
· Plus Unspent from 2019/20 - 2020 Anzac Day Te Ahu Service Expenses	$500.00
· Plus Unspent from 2019/20 - Placemaking project for Awanui, consultation with Awanui Progressives Ratepayers Association and the Awanui Community	$33,333.00
· Refund Prizes for first day of racing, printing and laminating of roadside signs for Towai America's Cup Fanzone	187.61
· Less funds granted and uplifted to 31 May 2021	$136,975.11
· Less funds not uplifted from 14 July 2020 for XCape Design Limited for Unahi Wharf project	$8,250.00
· Less funds not uplifted from 17 November 2020 for Be Free	$2,720.00
· Less funds not uplifted from 6 April 2021 for Born to Run Adventure Racing	$3,000.00
Community Fund Account balance as at 31 May 2021	$58,049.46

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Board members will consider the applications on the agenda and decide on what level of funding to allocate. The balance in the Community Fund account as at 31 May 2021 is $58,049.56

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Te Hiku Community Board. The statement of the Community Fund account as at 31 May 2021 is attached.

Āpitihanga / Attachments

1. Statement of Te Hiku Community Board Fund Account as at 31 May 2021 - A3248734 ⇩

Te Hiku Community Board Meeting Agenda

6 July 2021

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Kaitaia Business Association presented to Te Hiku Community Board at the meeting held in April 2021. They were advised by the Board to submit a funding application to help cover the costs for CCTV monitoring in the Kaitaia area and received support in principal from the Board.

This application has been received but does not contain detail or supporting information about exactly what the funding requested would cover (this has been requested, but not received at time of report writing). They have also requested funding for the next two financial years, although this would put it beyond the triennium of this Board (into the 2022/23 financial year).

If the Board were to grant funding for this application, it would be an out of policy decision on two grounds as it is currently an incomplete application and a second year of funding would technically be beyond the triennium of this Board (although if the Board were to receive the application prior to August 2022, they would still be able to consider it for granting).

Take Tūtohunga / Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy

Āpitihanga / Attachments

1. Funding Application - Kaitaia Business Association - A3254773 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

6 July 2021

7.5 Project Funding Reports

File Number: A3254887

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That Te Hiku Community Board note the project reports received from:

a) Far North JoyFest Group

b) Houhora Bowls & Sports Club Inc

c) Kaitaia Sports & Leisure Trust

d) Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust

e) Volunteering Northland

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Project Report - Far North Joy Fest Group - A3254772 ⇩

2. Project Report - Houhora Bowls & Sports Club Inc - A3254771 ⇩

3. Project Report - Kaitaia Sport and Leisure Trust - A3254770 ⇩

4. Project Report - Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust - A3254768 ⇩

5. Project Report - Volunteering Northland - A3254769 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.