Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Te Hiku Community Board Meeting
Tuesday, 6 July 2021
Time: |
10:00 am |
Location: |
Conference Room, Te Ahu Cnr Matthews Ave and South Road Kaitaia |
Membership:
Chairperson Adele Gardner
Member Jaqi Brown
Member Darren Axe
Member Sheryl Bainbridge
Member John Stewart
Member William (Bill) Subritzky
Member Felicity Foy
Te Hiku Community Board Meeting Agenda |
6 July 2021 |
The Local Government Act 2002 states the role of a Community Board is to:
(a) Represent, and act as an advocate for, the interests of its community;
(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;
(c) Maintain an overview of services provided by the territorial authority within the community;
(d) Prepare an annual submission to the territorial authority for expenditure within the community;
(e) Communicate with community organisations and special interest groups within the community;
(f) Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a. Control of Use of Public Spaces – Dispensations on signs
b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e. Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a. the disposal and purchase of land
b. proposals to acquire or dispose of reserves
c. representation reviews
d. development of new maritime facilities
e. community development plans and structure plans
f. removal and protection of trees
g. local economic development initiatives
h. changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc.) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Adele Gardner |
N/A - FNDC Honorarium |
|
|
|
Te Hiku Education Trust |
Trustee |
|
|
|
Te Ahu Charitable Trust |
Trustee |
|
|
|
ST Johns Kaitaia Branch |
Trustee/ Committee Member |
|
|
|
Te Hiku Sports Hub |
|
|
|
|
I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
|
|
|
|
Partner of Adele Gardner |
N/A as Retired |
|
|
|
Darren Axe |
Wharf Warden at Far North Holding Limited |
Council Controlled organisation |
|
|
Sheryl Bainbridge |
Ex-employee of Far North District Council |
|
|
There should be no conflict of interest if we are all heading in the same direction |
Property in Coopers Beach |
|
|
|
|
Jaqi Brown |
Te Hiku Navigation |
Manager |
|
|
Whangape Marae |
Māori Land owner Trustee over Whangape School and marae |
|
Will manage any potential interests/conflicts and it arises |
|
Te Rawawa Rugby Club Committee |
TRRC Lease Ahipara Domain from FNDC |
|
Will manage any potential interests/conflicts and it arises |
|
Property in Ahipara |
|
|
|
|
John Stewart |
Printing.com Kaitaia |
Managing Director |
Produces some work for FNDC |
Step aside for any decisions at the time |
Zenstone N.Z Limited |
Managing Director |
N/A |
N.A |
|
90 Mile Snapper Bonanza Limited |
Shareholder / Organiser |
May apply for event funding from FNDC |
Step aside for any decisions at the time |
|
Property in Whatuwhiwhi and Kaitaia |
|
|
Step aside for any decisions at the time |
|
John Stewart – Partner |
Printing.com Kaitaia |
|
|
|
Property in Whatuwhiwhi and Kaitaia |
|
|
Step aside for any decisions at the time |
|
Felicity Foy |
Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia. |
|
|
Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive. |
|
|
Foy Farms Partnership |
Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa |
|
|
|
Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower. |
|
|
|
King Family Trust |
This trust
owns several |
These trusts own properties in the Far North. |
|
|
112 Commerce Street Holdings Ltd |
Owner of commercial property in Commerce Street Kaitaia. |
|
|
|
Foy Property Management Ltd |
Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust. |
|
|
|
Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
|
|
|
Shareholder of Coastline Plumbing NZ Limited |
|
|
|
|
Partner Felicity Foy |
Director of Coastline Plumbing NZ Limited |
|
|
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Friends with some FNDC employees |
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Te Hiku Community Board Meeting Agenda |
6 July 2021 |
Te Hiku Community Board Meeting
will be held in the Conference Room, Te Ahu, Cnr Matthews Ave and South Road, Kaitaia on:
Tuesday 6 July 2021 at 10:00 am
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga – Opening Prayer
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Road Naming - 3608a Far North Road, Houhora
7.2 Chairperson and Members Reports
7.3 Te Hiku Statement of Community Board Fund Account as at 31 May 2021
8.1 Lake Ohia Community Hall - Six Monthly Update
9 Karakia Whakamutunga – Closing Prayer
10 Te Kapinga Hui / Meeting Close
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Dean Radojkovich, Chair of the Waiharara and Kaikino Drainage Area Committee will speak to the Community Board in regards to the Drainage Committees.
5 Speakers
10.30 am A representative from Kaitaia Business Association will speak to item 7.4 – Funding Application.
6 July 2021 |
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A3254218
Author: Kim Hammond, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.
That Te Hiku Community Board agrees that the minutes of the meeting held 1 June 2021 be confirmed as a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Take Tūtohunga / Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2021-06-01 Te Hiku Community
Board Unconfirmed Minutes - A3211426 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Te Hiku Community Board Meeting Agenda |
6 July 2021 |
MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Karikari Community Hall, 21
Matai Bay Road, Karikari Peninsula
ON Tuesday, 1 June 2021 AT 9.59 am
PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy
1 Karakia Timatanga – Opening Prayer
Member Bill Subritzky opened the meeting with a prayer.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and conflicts of Interest
Member Darren Axe declared a conflict of interest in relation to item 7.5 – Funding Applications and the application received from Pukenui Coast Care.
3 Public Forum
- Danny Sims spoke to the Community Board in regards to the proposed Mangonui Heritage area extension along the Mangonui waterfront and requested Council consider a smaller area that only covers the heritage buildings.
- Brain Page representing Tokerau-Whatawhiwhi Residents and Ratepayers Association, spoke to the Community Board in regards to an article in the Northland Age on reticulated water.
- Louise Rogers – Principal, representing Pukenui School spoke to the Community Board requesting that the 40km road sign be moved closer to Pukenui School.
Attachments tabled at meeting 1 Tabled Document - Notes from Danny Simms public forum. 2 Tabled Document - Brian Page Northland Age Article |
4 Ngā Tono KŌrero / Deputations
- Jackie Edwards-Bruce and Paul Condron representing Healthy Families Far North provided the Community Board with information on the work that they are currently undertaking.
- Hannah White - Tai Tokerau Community Advisor, representing Neighbourhood Support New Zealand introduced herself to the Board and the work that she is undertaking as part of her role.
- Jon Pheloung - Senior Advisor Northland, representing Waka Kotahi spoke to the Board on the Northland and north Auckland speed reviews.
Attachments tabled at meeting 1 Tabled Document - Healthy Families 2 Waka Kotahi Northland Speed Review and safety updates on roundabouts and W2W |
5 Speakers
- Marty Yuretich from Mangonui Rugby Football Union Incorporated spoke to Item 7.5 – Funding Applications.
- Julie Gordon representative from Pukenui Coast Care spoke to Item 7.5 – Funding Applications.
At 11:32 am, Member Sheryl Bainbridge left the meeting. At 11:35 am, Member Sheryl Bainbridge returned to the meeting.
- Jo Shanks representative from Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust (Eco Centre Kaitaia) spoke to Item 7.5 – Funding Applications.
The meeting was adjourned from 11.44 am to 11.58 am.
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A3052812, pages 12 - 17 refers. |
Resolution 2021/18 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board agrees that the minutes of the meeting held 6 April 2021 be confirmed as a true and correct record. Carried |
7 Reports
7.1 Te Hiku Footpath Programme 2021/2022 Agenda item 7.1 document number A3206959, pages 18 - 28 refers. |
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MOTION: Moved: Chairperson Adele Gardner Seconded: Member Jaqi Brown That Te Hiku Community Board: a) agree to the 2021/2022 footpath programme to include the following ‘top ten’ prioritised and subject to funding availability:
b) identify and recommend to Council a list of footpaths from the above priority safety programme to the values of $150,000 to be constructed 100% funded from Far North District Council Funds. Amendment Moved: Member Felicity Foy Seconded: Member Darren Axe That Te Hiku Community Board: a) request staff deliver projects subject to funding in the following order i) Ahipara Road, Ahipara – Ahipara School to the new subdivision ii) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10 with the available $150,000 100% funded from Far North District Council Funds. b) advise the remaining footpath projects should be delivered in the following order of priority i) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10 ii) Takahe Road, Ahipara – from golf course entrance to Kaka Street iii) Kotare Street, Ahipara – from Takahe Road to Kakapo Street iv) Tasman Heights, Ahipara – Foreshore road to outside house #25. v) Oruru Road, Taipa – State highway 10 to house #25 Oruru Road vi) Kotare Drive, Mangonui – Kupe Road to Kotara Road turning head (cul-de-sac). vii) Doubtless Bay Drive, Karikari Peninsula – existing to De Surville Road. CARRIED The amendment became the substantive motion. resolution 2021/19 Moved: Member Felicity Foy Seconded: Member Darren Axe That Te Hiku Community Board: a) request staff deliver projects subject to funding in the following order i) Ahipara Road, Ahipara – Ahipara School to the new subdivision ii) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10 with the available $150,000 100% funded from Far North District Council Funds. b) advise the remaining footpath projects should be delivered in the following order of priority i) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10 ii) Takahe Road, Ahipara – from golf course entrance to Kaka Street iii) Kotare Street, Ahipara – from Takahe Road to Kakapo Street iv) Tasman Heights, Ahipara – Foreshore road to outside house #25. v) Oruru Road, Taipa – State highway 10 to house #25 Oruru Road vi) Kotare Drive, Mangonui – Kupe Road to Kotara Road turning head (cul-de-sac). vii) Doubtless Bay Drive, Karikari Peninsula – existing to De Surville Road. CARRIED NOTE: Te Hiku Community Board request Northland Transport Alliance to undertake a footpath concept development for Norman Senn Street, Kaitaia taking into account the community growth in the area, educational facilities and passenger transport options. |
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Attachments tabled at meeting 1 Road to Zero Footpaths presentation |
7.2 Te Hiku Statement of Community Board Fund Account as at 30 April 2021 Agenda item 7.4 document number A3189796, pages 52 - 56 refers. |
Resolution 2021/20 Moved: Chairperson Adele Gardner Seconded: Member Sheryl Bainbridge That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 30 April 2021. Carried |
7.3 Funding Applications Agenda item 7.5 document number A3193003, pages 57 - 82 refers. |
MOTION: Moved: John Stewart Seconded: Darren Axe That Te Hiku Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Rugby Football Club for costs towards Club Centennial Celebrations (not to be spent on accommodation) to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities AMENDMENT: Moved: Jaqi Brown Seconded: John Stewart That Te Hiku Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Rugby Football Club for costs towards Club Centennial Celebrations (not to be spent on accommodation) to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED The amendment became the substantive motion RESOLUTION 2021/21 Moved: Jaqi Brown Seconded: John Stewart That Te Hiku Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Rugby Football Club for costs towards Club Centennial Celebrations (not to be spent on accommodation) to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED resolution 2021/22 Moved: Member Felicity Foy Seconded: Member Jaqi Brown That Te Hiku Community Board leave the funding application received from Pukenui Coast Care to lie on the table and request staff to arrange a community meeting on site to further discuss this project. CARRIED RESOLUTION 2021/23 Moved: Member William (Bill) Subritzky Seconded: Member Darren Axe That the Te Hiku Community Board a) approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust (Eco Centre Kaitaia) for costs towards Community Upcycling for the Environment classes to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities b) notes that funding is not be paid to Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust until the project reports for previous funding allocated to them by the Te Hiku Community Board have been received. CARRIED RESOLUTION 2021/24 Moved: Member Jaqi Brown Seconded: Member Felicity Foy That Te Hiku Community Board allocate the remaining $7,711.46 from the Boards Community Fund account a) for the purchase and installation of a coloured concrete picnic table and a drinking fountain to be placed by the basketball court in Jaycee Park, Kaitaia. b) agrees that if any further funding is remaining after the purchase and installation of the picnic table and drinking fountain, that the remaining budget is to be allocated to the placemaking project for Awanui and the Awanui Progressives Ratepayers Association and the Awanui Community. |
The meeting was adjourned from 1.32 pm to 1.48 pm.
At 1:32 pm, Chairperson Adele Gardner left the meeting and Deputy Chair Jaqi Brown took the Chair.
7.4 Chairperson and Members Reports Agenda item 7.2 document number A3195282, pages 29 - 39 refers. |
Resolution 2021/25 Moved: Member Darren Axe Seconded: Member John Stewart That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Bainbridge, Brown, Stewart and Subritzky. Carried Resolution 2021/26 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board: a) requests Council remove the Mangonui Heritage Precinct proposed in the Draft District Plan. b) requests Council consult with all affected ratepayers in the proposed Mangonui Heritage Precinct as required under the provisions of the operative District Plan. c) requests Council amend the Mangonui Heritage Precinct so that only actual heritage resources are included. carried Abstained: Cr Felicity Foy At 2:01 pm, Member Felicity Foy left the meeting. At 2:02 pm, Member Felicity Foy returned to the meeting. |
Attachments tabled at meeting 1 Tabled Document - Member Axe Report |
7.5 Elected Member Conference Attendance Report - 2021 Community Boards Conference Agenda item 7.3 document number A3196887, pages 40 - 51 refers. |
Resolution 2021/27 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board note the report entitled ‘Elected Member Conference Attendance Report – 2021 Community Boards Conference’. Carried |
7.6 Project Funding Reports Agenda item 7.6 document number A3193147, pages 83 - 90 refers. |
Resolution 2021/28 Moved: Member Sheryl Bainbridge Seconded: Member Felicity Foy That Te Hiku Community Board note the project reports received from: a) Far North Safer Community Council – Graffiti Guard b) Northland Floral Art Society Carried |
7.7 Winter 2021 Rural Travel Funding Applications Agenda item 7.7 document number A3192992, pages 91 - 150 refers. |
Resolution 2021/29 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows: a) Aupouri Rugby & Sports Club - $2,000.00 b) Kaitaia Rugby Club - $2,000.00 c) Kaitaia United Women’s Football - $800.00 d) Mangonui School - $1,550.00 e) Pamapuria School - $1,200.00 f) Pompallier School - $500.00 g) Pukepoto School - $150.00 h) Taipa Area School - $900.00 i) Tai Tokerau Rugby League - $2,500.00 j) Te Rarawa Rugby Club - $2,000.00 k) Waka Atea - $Nil TOTAL $13,600 Carried Abstained: Jaqi Brown |
8 Information Reports
8.1 Update on Speed Limit Bylaw Review Agenda item 8.1 document number A3175823, pages 151 - 157 refers. |
Resolution 2021/30 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board receive the report Update on Speed Limit Bylaw Review. Carried At 2:27 pm, Member Sheryl Bainbridge left the meeting. |
8.2 Te Hiku Community Board - Submission to the Far North District Council Long Term Plan Agenda item 8.2 document number A3207406, pages 158 - 171 refers. |
Resolution 2021/31 Moved: Member William (Bill) Subritzky Seconded: Member John Stewart That the Te Hiku Community Board receive the report ‘Te Hiku Community Board - Submission to the Far North District Council Long Term Plan’. Carried |
Member Brown closed the meeting with a karakia/prayer.
8 te Kapinga Hui / Meeting Close
The meeting closed at 2.50 pm.
The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 6 July 2021.
...................................................
CHAIRPERSON
6 July 2021 |
7.1 Road Naming - 3608a Far North Road, Houhora
File Number: A3136385
Author: Selina Topia, Roading Support Officer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Take Pūrongo / Purpose of the Report
To seek approval from the Te Hiku Community Board to officially name a private road in Houhora.
WhakarĀpopoto matua / Executive Summary
· Council has received a Road Naming application to name a private road addressed at 3608a Far North Road, Houhora.
· Community Boards have delegated authority to name private roads.
That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Mataroa Way that is currently addressed at 3608a Far North Road, Houhora as per map (A3134544).
|
1) TĀhuhu kŌrero / Background
Mrs Diane Thompson has advised that this is a private road created by a sub-division addressed at 3608a Far North Road, Houhora.
Community Boards have delegated authority to name private roads.
The name Mataroa (Mata meaning Headland or Bluff and Roa meaning Long) is located on a long peninsula and is the name of the subdivision.
The name Opaki means the place of fine weather.
The background for these names is given also as per the Road Naming application attached (A3123760).
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The applicants suggestions are as follows:
1. Mataroa Way
2. Mataroa Lane
3. Opaki Way
The Roading team and Land Information NZ (LINZ) have no objections to the names suggested above.
Take Tūtohunga / Reason for the recommendation
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
1. Road Naming Application -
A3123760 ⇩
2. Road Naming Map - A3134544 ⇩
3. Road Naming Schedule -
A3136383 ⇩
4. Road Naming LINZ Approval -
A3134512 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a private road and is of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
There are currently no property owners as this is a new subdivision/ private road.
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State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant. |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
6 July 2021 |
7.2 Chairperson and Members Reports
File Number: A3244424
Author: Kim Hammond, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Te Take Pūrongo / Purpose of the Report
The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.
ngĀ tŪtohunga / Recommendation That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Subritzky. |
1) te TĀhuhu kŌrero / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.
2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.
The reports from the Chairperson and Members are attached.
Te Take Tūtohunga / Reason for the recommendation
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chairperson Gardners Report -
A3250451 ⇩
2. Member Axes Report - A3244416
⇩
3. Member Bainbridges Report -
A3251245 ⇩
4. Member Bainbridge - Drainage
Board History - A3263821 ⇩
5. Member Subritzkys Report -
A3252433 ⇩
Te Hōtaka Take Ōkawa / Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance requirement |
Te Aromatawai Kaimahi / Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a Community Board report. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Yes. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Te Hiku Community Board Meeting Agenda |
6 July 2021 |
COMMUNITY BOARD CHAIRPERSON’S REPORT
Report to Community Board Te Hiku
Chairperson’s Name Adele Gardner
Subdivision Kaitaia – Te Hiku
Date 17 May - 17 June 21
REPORT
1) Meetings/Functions
17 May 2021 Te Hiku Project working group workshop & fortnightly meeting.
18 May 2021 Citizenship Ceremony at Te Ahu
20 May 2021 Council Meeting in Kaikohe
31 May 2021 Te Hiku Project working group meeting
1 June 2021 Te Hiku Community Board Meeting at Whatuwhiwhi Hall
10 June 2021 Parks & Reserves Policy Workshop - virtual
10 June 2021 Te Hiku Sports Hub monthly meeting
11 June 2021 Te Ahu monthly meeting
14 June 2021 Te Hiku Project working group meeting
14 June 2021 Consultation with Allen Bell Park group
15 June 2021 Big Lab workshop - virtual
16 June 2021 Infrastructure Committee Meeting - Kaikohe
16 June 2021 Audit Risk & Finance Committee Meeting - Kaikohe
17 June 2021 Combined Community Board Workshop - Kaikohe
2) Report:
The Te Hiku Sports Hub contract has been awarded to Far North Roading for the foundations of the new swimming pool complex. Safety fencing has gone up around the site.
Progress on the Te Hiku Revitalisation Plan - The streetscaping has started in Kaitaia, with Dalmatian Lane (by Junjnovich’s Business) is almost finished, last to go in is the Gumdigger and the laneway upgrade. The second laneway by Far North Pharmacy is almost there too, being the beach scenes. The ‘old’ Warehouse will be getting a spruce up around the bottom of the back (facing SH1), hopefully this will address the tagging that is happening. Awanui Park - the drainage work has started and there is plans for a carpark within the park, exiting off SH10. Also plans for the playground equipment for Awanui, Allen Bell and Korora Park in Ahipara is underway. A Hui at Allen Bell Park is planned for 8 July at 3.30pm to consult with this community, as we need to adjust the concept plans that were drawn up, this is due to the flood protection work that NRC have done in this park. Where a planned pump tracked was to go a large swale drain covers most of that park area.
Centennial/Jaycee Park - The contract for the Landscaping has been let to CBEC, also the contract for the lighting (phase 1) has been let to Laser Electrical. A further footpath is planned near the basketball court from the stairs and from SH1 footpath to the court. Also two tables and a drinking fountain are to go in near the basketball court.
3) Resource Consents - Nil
4) RFS - Nil
6 July 2021 |
COMMUNITY BOARD MEMBERS REPORT
Report to Community Board: Te Hiku
Members Name: Darren Axe
Subdivision: North Cape
Date: 18 May – 10 June 2021
REPORT
1) Meetings/Functions
18 May 2021 RFS for broken concrete outside Fishing Clun in Pukenui.
21 May 2021 Rang and left a message for Mike Knight about feral kitten/cat numbers in Pukenui.
21 May 2021 A visit to Pukenui Primary School and met with principal Louise Rogers to discuss speed signs being up before the school to make the public aware that a school is in the vicinity and the parking issues at the school. Invited Louise Rogers to the Community Board meeting to plead her case.
1 June 2021 Community Board Meeting – Whatawhiwhi
7 June 2021 Rate Payers Meeting – Raio Hall
10 June 2021 Joined Microsoft Teams for Parks and Reserves Policy Meeting – Kaikohe
2) Issues - Nil
3) Resource Consents: NIL
4) Request for Service: 2
6 July 2021 |
TE HIKU COMMUNITY BOARD MEMBER’S REPORT
Member Name: Sheryl Bainbridge
Subdivision: Doubtless Bay
Date: to 18 June 2021
REPORT
1) Meetings
1 June THCB meeting
2) Issues
Draft District Plan – proposed heritage precinct for Mangonui.
The proposed heritage precinct under the Draft District Plan includes at least 200 properties, the majority of which have no historic value. The deadline for feedback was 7 May 2021. I repeat that although the council went through the motions of consulting, there was no direct and personal consultation with the affected ratepayers. Therefore, the process became flawed from that point. Affected parties were unaware of the proposed impact on the far-reaching effects on themselves as property owners so were unable to provide informed feedback by the deadline date. This is completely unacceptable, as is Councillor Rachel Smith’s refusal to allow Doubtless Bay Promotions Chairman Danny Simms to speak at the Strategy & Policy Committee meeting. Ironic when the council’s Chief Executive trumpets in an April Weekender that ‘Council gets ready to listen’.
I do not believe that the Board has requested a copy of the report that this heritage report and would like to move the following resolution:
That the Te Hiku Community Board requests a copy of the heritage report that forms the basis of the council’s decision to propose a blanket heritage precinct on an area of Mangonui that is not confined simply to properties of historic value.
Future Planning – The Board’s submission to the Long Term Plan noted the following: since the 2018 financial year the annual rates dollar for roading had decreased from 19c to 17c in the dollar ($1,940,000.00 on a rate take of $97 million), the footpath allocation of 1c ($970,000.00) was deleted and future planning was increased from 8c to 12c PER YEAR from 2021 to 2031. Presumably this is to fund the cost of SNA debacle and the flawed Mangonui Heritage proposal. Meanwhile kids walk along narrow, winding, busy roads such as Cable Bay Block Road without a footpath as only $150,000 has been allocated to the Te Hiku Community Board for footpaths in the current financial year. I would like to move the following resolution:
That the Te Hiku Community Board requests information on the rationale for reducing annual roading and footpath rate allocations and increasing the future planning budget from 8c to 12c as this seems an excessive amount.
3) Resource Consents
Nil
4) Requests for Service
Bush Road footpath
6 July 2021 |
COMMUNITY BOARD MEMBERS REPORT
Report to Community Board: Te Hiku
Members Name: Bill Subritzky
Subdivision: Whatuwhiwhi/Awanui
Date 21/6/21
REPORT
1) Meetings/Functions
14/05/2021 Organise community service workers to clear weeds in Awanui and water blast 2 buildings ready for painting by Northtec students.
31/05/2021 Inspecting Rangiputa beach ramp with ratepayer group and Harbour Warden. Work in this area is the responsibility of DOC.
31/05/2021 First stage of new car park SHWY 10 Awanui commenced.
01/06/2021 Te Hiku Board meeting Whatuwhiwhi.
09/06/2021 Kaingaroa Hall ratepayers meeting.
15/06/2021 Follow up on all Hall reports.
2)Issues -
1 Community Halls.
All AGMs have been completed with little or no change to the hall committees. All these groups are working on Emergency Response plans as well as development and maintenance plans . The only outstanding hall report at this time is Whatuwhiwhi.
2 Awanui Development
Infrastructure work on the new car park in Awanui commenced on the 31st May however the recent rain will definitely slow progress. Two buildings in the main street have been water blasted ready for painting and others will follow. I would like to mention the brilliant work Mr Brad Jackson (owner of the Awanui Hotel/Motel) and his staff are carrying out in the township. Brad is currently working with shop owners and tenants in the township, to address the development of their business and ensure they play a continuing role in the townships future development plans.
3)Resource Consents: 0
4)Request for Service:
Request for update plan on the flooding of Marreine Place, Whatuwhiwhi. The flooding issue in this street has not been addressed for over 10 years.
6 July 2021 |
7.3 Te Hiku Statement of Community Board Fund Account as at 31 May 2021
File Number: A3249049
Author: Ajay Kumar, Management Accountant
Authoriser: Janice Smith, Chief Financial Officer
TAKE PŪRONGO / Purpose of the Report
The Community Fund account provides information on financial matters relating to the Te Hiku Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.
That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 31 May 2021.
|
tĀHUHU KŌRERO / Background
The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.
Community Fund Account balance as at 01 July 2020 |
$146,701.00 |
· Plus uncommitted funds from 2019-20 carried forward |
$26,222.96 |
· Plus Unspent from 2019/20 - Volunteering Northland for volunteer centre, recruitment and promotion |
$2,000.00 |
· Plus Unspent from 2019/20 - Whakawhiti Ora Pai -venue hire and consumables for whanau life-skills camp January 2020 |
$50.00 |
· Plus Unspent from 2019/20 - 2020 Anzac Day Te Ahu Service Expenses |
$500.00 |
· Plus Unspent from 2019/20 - Placemaking project for Awanui, consultation with Awanui Progressives Ratepayers Association and the Awanui Community |
$33,333.00 |
· Refund Prizes for first day of racing, printing and laminating of roadside signs for Towai America's Cup Fanzone |
187.61 |
· Less funds granted and uplifted to 31 May 2021 |
$136,975.11 |
· Less funds not uplifted from 14 July 2020 for XCape Design Limited for Unahi Wharf project |
$8,250.00 |
· Less funds not uplifted from 17 November 2020 for Be Free |
$2,720.00 |
· Less funds not uplifted from 6 April 2021 for Born to Run Adventure Racing |
$3,000.00 |
Community Fund Account balance as at 31 May 2021 |
$58,049.46 |
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Board members will consider the applications on the agenda and decide on what level of funding to allocate. The balance in the Community Fund account as at 31 May 2021 is $58,049.56
Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation of relevant community board funds to the Te Hiku Community Board. The statement of the Community Fund account as at 31 May 2021 is attached.
1. Statement of Te Hiku
Community Board Fund Account as at 31 May 2021 - A3248734 ⇩
6 July 2021 |
File Number: A3254706
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Take Pūrongo / Purpose of the Report
This report summarises applications for Local Community Grant funding to enable the Te Hiku Community Board to determine which application/s will receive funding at the 6 July 2021 meeting.
WhakarĀpopoto matua / Executive Summary
· 1 new application for funding has been received, requesting $6000 per year for two years.
· At time of writing, the amount of funding amount for the Community Board for the 2021/22 financial year is not available. This will be confirmed when the Long-Term Plan is adopted on 24 June 2021.
· It has been indicated that the amount of funding for the Board to grant will increase by 25% on the 2020/21 financial year.
· It has also been indicated that the Boards will also have $100,000 for placemaking funding to grant in the 2021/22 financial year.
That Te Hiku Community Board a) agree to make an out of policy decision and approves the sum of $6,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaitaia Business Association for each of the financial years of 2021/22 and 2022/23 for costs towards CCTV monitoring to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
b) agree that funding is not to be released until Kaitaia Business Association provides information as to exactly what this grant will cover and how it is proposed to be used, to be approved at the next available Te Hiku Community Board meeting.
|
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.
Te Hiku Community Board Meeting Agenda |
6 July 2021 |
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The Kaitaia Business Association presented to Te Hiku Community Board at the meeting held in April 2021. They were advised by the Board to submit a funding application to help cover the costs for CCTV monitoring in the Kaitaia area and received support in principal from the Board.
This application has been received but does not contain detail or supporting information about exactly what the funding requested would cover (this has been requested, but not received at time of report writing). They have also requested funding for the next two financial years, although this would put it beyond the triennium of this Board (into the 2022/23 financial year).
If the Board were to grant funding for this application, it would be an out of policy decision on two grounds as it is currently an incomplete application and a second year of funding would technically be beyond the triennium of this Board (although if the Board were to receive the application prior to August 2022, they would still be able to consider it for granting).
Take Tūtohunga / Reason for the recommendation
The applicant was required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy
1. Funding Application - Kaitaia
Business Association - A3254773 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications for Māori in relation to land and/or water. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
6 July 2021 |
File Number: A3254887
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
That Te Hiku Community Board note the project reports received from: a) Far North JoyFest Group b) Houhora Bowls & Sports Club Inc c) Kaitaia Sports & Leisure Trust d) Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust e) Volunteering Northland |
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
Take Tūtohunga / Reason for the recommendation
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. Project Report - Far North
Joy Fest Group - A3254772 ⇩
2. Project Report - Houhora
Bowls & Sports Club Inc - A3254771 ⇩
3. Project Report - Kaitaia
Sport and Leisure Trust - A3254770 ⇩
4. Project Report - Te Pokapu
Tiaki Taiao O Te Tai Tokerau Trust - A3254768 ⇩
5. Project Report -
Volunteering Northland - A3254769 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
6 July 2021 |
8.1 Lake Ohia Community Hall - Six Monthly Update
File Number: A3250496
Author: Nina Gobie, Team Leader - Facilities Operations
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
TAKE PŪRONGO / Purpose of the Report
At the November 2021 Te Hiku Community Board meeting it was requested that the Lake Ohia Community Hall Committee update the Community Board on hall use/activities, usage/participants numbers over the next six months.
WHAKARĀPOPOTO MATUA / Executive SummarY
This report provides the information as requested and provided by the Hall Committee on the hall use/activities, usage/participants numbers from December 2020 to May 2021.
That the Te Hiku Community Board receive the report Lake Ohia Community Hall - six monthly update.
|
tĀHUHU KŌRERO / Background
A resolution was passed late last year requesting information on the hall use / activities, usage / participants numbers for the Lake Ohia Hall.
RESOLUTION 2020/82
Moved: Chairperson Adele Gardner
Seconded: Member Jaqi Brown
That the Te Hiku Community Board
a) Receive the report Lake Ohia Community Hall – Asset Condition Report
b) Request the Lake Ohia Community Hall Committee come and update the Community Board on hall use/activities, usage/participants numbers over the next 6 months.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
A report (attached) has been prepared by the Hall Committee that identifies the statistical information for the Lake Ohia Hall from December 2020 to the end of May 2021.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no specific financial implications resulting from this report.
1. Lake Ohia Hall Committee
Six-monthly Statistical Report May 2021. - A3250488 ⇩