Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

The Local Government Act 2002 states the role of a Community Board is to:

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Belinda Ward	Ward Jarvis Family Trust	Trustee
	Kenneth Jarvis Family Trust	Trustee
	Residence in Watea
Belinda Ward (Partner)	Ward Jarvis Family Trust	Trustee and beneficiary
	Kenneth Jarvis Family Trust	Trustee and beneficiary
	Residence in Watea	Trustee
Lane Ayr	Retired
	Home
	Residence in Kerikeri
Lane Ayr (Partner)	Riverview School
	Home
	Residence in Kerikeri
Bruce Mills	Galloquine Trust / Galloquine Limited	Director
Bruce Mills	Whangaroa Community Trust	Trustee
Manuwai Wells	No form received
Frank Owen	Retired		.	Step aside from decisions that arise, that may have conflicts
Frank Owen	House Property in Kerikeri			Step aside from decisions that arise, that may have conflicts
Frank Owen (Partner)	House Property in Kerikeri
Manuela Gmuer Hornell	Bay of Islands Sailing week Incorporated	Chair	Funding for events	Step aside from decisions that arise, that may have conflicts
	Te Au Mārie 1769 Sestercentennial Trust	Trustee		Step aside from decisions that arise, that may have conflicts
	Chris Hornell and Manuela Gmuer-Hornell Partnership	Partner		Step aside from decisions that arise, that may have conflicts
	Hornell-Gmuer Trust	Trustee and Beneficiary		Step aside from decisions that arise, that may have conflicts
	Russell Contracting Limited	Family Business		Step aside from decisions that arise, that may have conflicts
	Russell Volunteer Fire Brigade	Secretary		Step aside from decisions that arise, that may have conflicts
Dave Hookway-Kopa	Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB	Employee	Possibility of joint working groups with FNDC	Consider each situation on merit and declare any potential conflict
Dave Hookway-Kopa	Property on Waipapa West Road	Property owner	Issues to do with the street	Declare as appropriate
Rachel Smith	Friends of Rolands Wood Charitable Trust	Trustee
	Mid North Family Support	Trustee
	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member
	Vision Kerikeri	Financial Member
Rachel Smith (Partner)	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member and Treasurer
	Vision Kerikeri	Financial Member
	Town and General Groundcare Limited)	Director/Shareholder

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A3200180

Author: Casey Gannon, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Te Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

ngĀ tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 6 May 2021 are a true and correct record.

1) te TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

ngĀ Āpitihanga / Attachments

1. 2021-05-06 Bay of Islands-Whangaroa Community Board Minutes - A3182253 ⇩

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport Complex, Harmony Lane, Waipapa
ON Thursday, 6 May 2021 AT 10.00 am

PRESENT: Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Manuwai Wells, Member Dave Hookway-Kopa

1 Karakia Timatanga – Opening Prayer

The whole board opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Nil

Apology

Resolution 2021/36

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the apology received from Rachel Smith be accepted and leave of absence granted.

Carried

3 Public Forum

Matt Jordan spoke on behalf of repurposing the skate ramp in Kerikeri for Whangaroa.

Phil Grimshaw spoke on behalf of Healthy Families Far North.

4 Ngā Tono KŌrero / Deputations

Nil

5 Speakers

John Mason spoke in regard to Item 7.3 Road Naming – 190 Waipapa Road Kerikeri.

Harley Alexander spoke on behalf of Kerikeri Theatre Company speaking in regard to Item 7.7 Funding Applications.

Summer Johnson and Leslie Hill spoke on behalf of Bay of Islands Animal Rescue in regard to Item 7.7 Funding Applications.

Cheryl Smith spoke on behalf of Sport Northland in regard to Item 7.9 Winter 2021 Rural Travel Funding Application.

The meeting adjourned from 11:46 to 12:03pm.

7.9 Winter 2021 Rural Travel Funding Applications

Agenda item 7.9 document number A3153895, pages 108 - 161 refers.

Resolution 2021/37

Moved: Member Manuwai Wells

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Bay of Islands College $3000

b) Bay of Islands Amateur Swimming Club $2000

c) Kerikeri Gymnastics Club $1630

d) Kerikeri High School $1489

e) Kerikeri Rugby Football Club $2700

f) Moerewa J&T Rugby Club $2000

g) Russell Sports Club $1500

h) Wahine Toa Netball Club $1200

i) Whangaroa College $3500

j) Waka Atea $2500

Total $21,519

Carried

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3161006, pages 10 - 18 refers.

Resolution 2021/38

Moved: Chairperson Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 1 April 2021 are a true and correct record.

Abstained: Manuela Gmuer-Hornell and Dave Hookway-Kopa

carried

7 Reports

7.1 Chairperson and Members Report

Agenda item 7.1 document number A3161011, pages 19 - 27 refers.

Resolution 2021/39

Moved: Member Bruce Mills

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Manuela Gmuer-Hornell, Member Bruce Mills.

Carried

7.1a Discontent with Contracts and levels of service

Resolution 2021/40

Moved: Member Bruce Mills

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board inform Council of their serious concerns and ongoing community complaints received by all community board members, regarding delivery, quality, levels of service and monitoring on sealed and unsealed roading contracts.

Carried

7.2 Road Naming - 16 Silkwood Lane, Kerikeri

Agenda item 7.2 document number A3127947, pages 28 - 46 refers.

ReSOLUTION 2021/41

Moved: Member Bruce Mills

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125 approve the names for two private roads as outlined in section 2.3.2 of this report. First being Lone Gum Lane and the second being Wapiti Way that are currently both addressed at 16 Silkwood Lane, Kerikeri as per map (A3123567).

Abstained: Members Manuwai Wells and Dave Hookway-Kopa

carried

NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy.

7.3 Road Naming - 190 Waipapa Road, Kerikeri

Agenda item 7.3 document number A3138464, pages 47 - 62 refers.

ReSOLUTION 2021/42

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, The Lakes Drive that is currently addressed at 190 Waipapa Road, Kerikeri as per map (A3080464).

Abstained: Members Manuwai Wells and Dave Hookway-Kopa

NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy.

carried

7.4 Road Naming - 122 Waipapa Road, Kerikeri

Agenda item 7.4 document number A3147525, pages 63 - 74 refers.

resolution 2021/43

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Millers Lane that is currently addressed at 122 Waipapa Road, Kerikeri as per map (A3134476).

Abstained: Members Manuwai Wells and Dave Hookway-Kopa

carried

NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy.

7.5 Statement of Community Board Fund Account as at 31 March 2021

Agenda item 7.5 document number A3159416, pages 75 - 78 refers.

Resolution 2021/44

Moved: Member Dave Hookway-Kopa

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 March 2021”.

Carried

7.6 Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 21

Agenda item 7.6 document number A3160239, pages 79 - 80 refers.

Resolution 2021/45

Moved: Member Bruce Mills

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 21.

Carried

7.7 Funding Applications

Agenda item 7.7 document number A3150806, pages 81 - 98 refers.

Recommendation

Moved: Member Frank Owen

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board approves the sum of $15,176 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Theatre Company for costs towards the Sound of Music production to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

AMENDMENT

Moved: Member Dave Hookway-Kopa

Seconded: Member Lany Ayr.

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Theatre Company for costs towards the Sound of Music production to support Community Outcomes.

CARRIED

Against: Member Frank Owen

The amendment became the substantive motion.

RESOLUTION

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Theatre Company for costs towards the Sound of Music production to support Community Outcomes.

CARRIED

Against: Member Frank Owen

RESOLUTION

Moved: Member Frank Owen

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Animal Rescue for costs towards spaying and neutering rescued animals to support Community Outcomes.

CARRIED

7.8 Project Funding Reports

Agenda item 7.8 document number A3153876, pages 99 - 107 refers.

Resolution 2021/46

Moved: Member Manuwai Wells

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Kaeo Christmas Parade

b) Te Ruapekapeka Trust

Carried

7.10 Rural Travel Funding Project Reports

Agenda item 7.10 document number A3158802, pages 162 - 172 refers.

Resolution 2021/47

Moved: Member Manuwai Wells

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Bay of Islands Amateur Swimming Club

b) Kerikeri High School

c) Paihia Football Club

Carried

8 tE kAPINGA hUI / Meeting Close

Manuwai Wells closed with karakia.

The meeting closed at 3:30pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 3 June 2021.

...................................................

CHAIRPERSON

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

COMMUNITY BOARD MEMBER’S REPORT

Report to Community Board: Bay of Islands-Whangaroa Community Board

Member Name: Belinda Ward

Subdivision: Paihia

Date: 20th April 2021 - 16th May 2021

REPORT

1) Meetings

Date:

20/04/21 LTP Hearings - Kaikohe

22/04/21 Attended NZCBC conference 22-25 April - Gore

27/04/21 BOI-W CB Agenda prieview - Virtual

27/04/21 Extraordinary Infrastructure committee meeting TIF funding - Virtual

28/04/21 Representation Arrangements Workshop - Kaikohe

29/04/21 LTP Pre-deliberations Workshop - Kaikohe

04/05/21 Strategy & Policy committee meeting - Kaikohe

04/05/21 Regulatory & Compliance committee meeting - Kaikohe

04/05/21 Extraordinary Council meeting NOM to establish Maori Wards - Kaikohe

05/05/21 Paihia War Memorial Hall committee meeting - PWMH

06/05/21 BOI-W CB Meeting - Baysport Waipapa

10/05/21 Friends of Williams House Public Library Inc AGM - PWMH

11/05/21 Representation Arrangement Workshop - Kaikohe

12/05/21 Kerikeri & Waipapa & Districts Lions Club meeting - Waipapa Hall

13/05/21 LTP deliberations - Kaikohe

2) Issues

20/04/21 Spoke to BOI-W CB LTP submission.

06/05/21 Waka Kotahi speed limit review advertised they would be at Countdown

Paihia 3-6pm for public consultation - NO SHOW.

Received an offer from council for the replacement of 3 windows on the

northern side of the Paihia War Memorial Hall. Council is requesting a substantial

contribution from the Hall committee. The Hall committee have since met & agreed

not to accept councils offer as they are responsible for maintaining the exterior under

the Hall Policy.

15/05/21 Request received for additional lighting in Kings Road Paihia & adequate

liquor ban signage.

Numerous emails received regarding two of the PGF projects applied for by FNHL.

Rangitane & Paihia Foreshore proposals.

Numerous emails from John Dunn Kerikeri re: Wharau road reserve improvements.

3) Resources Consents

NIL

4) Requests for Service

RFS: 4049510 Footpath slip hazards on renewed wooden sections of Marsden Rd footpath Paihia. Response received that anti-slip matting is no longer being used on wooden boardwalks because they are slippery!! Contractors will now water blast when requested.

RFS: 3975787 18/12/19 Bledisloe Domain Lighting - Renewal works programmed for this financial year end June 2020. Maybe stalled due to Waitangi Estate Future Plan underway. $ for lights not carried over to this year’s budget?

I will follow up.

RFS: 4059162 Slippery tiled foyer at Williams Road carpark toilets. Two incidents reported & site meeting requested.

All residents advised how to lodge RFS's themselves.

RFS's are either work in progress or outstanding.

RFS: 3795613 18/04/18 Follow up on flooding issues in front apron of Paihia War Memorial Hall. Closed but not resolved - I will follow up.

01/10/15 3717930 Pedestrian safety issues & parking in front of Heritage Boutique Hotel (The Waterfront) Marsden Road Paihia - Pending NZTA

response. Closed but not resolved - I will follow up.

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

COMMUNITY BOARD MEMBER’S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Lane Ayr

Subdivision: Kerikeri

Date: MAR 12/21 MAY 17/21

REPORT

Meetings

05/03/21 Meeting with Frank Owen re sub committee

18/03/21 Community LTP information session

22/03/21 KDWG Kerikeri

25/03/21 Combined Community Board Meeting Kaikohe

31/03/21 Ratepay meeting Kerikeri

01/04/21 Bay of Islands-Whangaroa Community Board meeting Waipapa

06/04/21 KDWG Kerikeri

19/04/21 KDWG Kerikeri

21/0421 to 25/04/21 LGNZ Conference Gore

03/05/21 KDWG Kerikeri

06/05/21 Bay of Islands-Whangaroa Community Board meeting Waipapa

07/05/21 DAG Meeting Kawakawa

11/05/21 Landscaping meetin re KK Domain Kerikeri

17/05/21 KDWG Kerikeri

Resource Consents

NONE

To reiterate last month’s comments

Either there is a massive decline in Resource Consents or the process of sending them to Community Boards has changed, it would be a courtesy if RC’s are not to be sent to CB that we be notified of change.

Requests for Service/information

Re: Mission Road and Landing Road Parking

Re: Repainting parking lot directions signs

In progress

Windsor Landing Opened.

Rangitane launching Ramp proposal now with Project Management Company who will review all objections to the proposed project.

There are strong opinions within the community both for and against. It will be unfortunate if this becomes a “political football”.

Kerikeri Domain Working Group

There is progress with the planning specifically in regard to the Skate board park and the basketball facility, and planning for the perimeter planting is commencing. Funding is being sort for a modular toilet facility that could be added to the back of the existing toilet block.

In regard to the recent discussions on Rate charges, and the methods used to calculate payments, it was confusing to many residents (and this Board member), I found that people were of course interested in whether their rates would increase, but what was interesting is their concern that the methods were fair and equitable, this appeared to be of greater concern than any increase in the amount.

To reiterate an ever repeating concern from the Kerikeri Ward, the increasing ”Traffic Volume” that negatively impacts road congestion and parking and the resulting impact on residents wellbeing must become a priority for Council.

Most of the increasing housing volume in the Kerikeri area comes at NO cost to the Council as they are not connected to water or sewerage and NO new roads are provided and yet there is substantial increase in rates income for the Council this is fundamentally unfair.

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

COMMUNITY BOARD MEMBER'S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Manuela Gmuer-Hornell

Subdivision: Opua – Russell

Date: 17 May 2021

Meetings

Date

Meeting

22/04/2021

25/04/2021

06/05/2021

12/05/2021

17/05/2021

AGM Russell Sports Club - Russell

ANZAC Day Services - Russell

Community Board Meeting - Waipapa

District Plan Consultation – Russell

Russell Town Hall Committee Meeting – Russell

Issues/Feedback

The Draft District Consultation Drop-in Session turned into a community meeting attended by over 100 Russell Community Members. Thanks to Greg Wilson and his team for fronting up and going with the flow. They stood up and answered questions for over 2.5 hours! Also, a big thank you to Cr David Clendon for being the adult in the room. I am looking forward to seeing how FNDC and the Russell Community will plan together to keep the Russell Heritage Zone intact and protected!

Unfortunately, the rubbish bin issue for Russell is still not solved, nor has FNDC made any effort to come up with solutions – the community, on the other hand, has proposed several solutions to FNDC. I have been informed that FNDC has applied for funds from MBIE to supply smart bins for Russell and Paihia.

Projects being put on hold even after they had funding allocated – most recently a concise piece of the footpath by Opua School. A staff member left, and this project got passed over to FNHL; irresponsible and not transparent.

Jobs getting started (from RFS) and then not finished for weeks or months, been almost a year for some blocked culverts to be cleared!

This is what the FNDC customers – the ratepayers – are after, prompt replies and action to everyday needs. FNDC's average customers – the ratepayers – is not overly interested in how quick the turnaround is for building and resource consents. The average customer – the ratepayers – want their basic needs looked after, rubbish, water, sewage and roads. Time to look at the customers’ – the ratepayers – view (not the property developers from out of our region)!

The contract for the Russell Transfer Station has been extended instead of being advertised and renewed. It is disappointing as the community shows strong interest to implement a different model for the Russell transfer station.

The RFS process seems to have stalled since the first lockdown and then again after/during the floods. Hence no RFS lodged! Please sort this process out and, if needed, involve more contractors as soon as possible.

It intrigues me that Community Board Members can't contact FNDC staff. Still, community groups are welcome to meet with staff at Council Meetings.

Roading Issues seem to get the cone treatment and justified as a "fix" – this is totally unacceptable and dangerous as well as very unsightly – we have several of these around my subdivision, and we get zero replies on follow-ups

The too-frequent sewage spills in Russell get the silent treatment from FNDC, more spills happened in Matauwhi Bay in November, and in December, a spill occurred at the Tapeka pump.

Issues with our small-town water supply in Russell, and yet again, staff need time to go through the historic agreements. This is a working system, and FNDC has no idea how and who is drawing water from a council-owned bore?

Time to pull your socks up, FNDC, and face the hard facts! You are letting communities down with their very basic needs of a sound sewage system and freshwater. FNDC needs to stop being risk-averse and start fixing aging assets, AND maybe it would help to allocate funds to EVERY town in your district to keep up with the maintenance. An 80-year plan won't fix our needs today.

The Board needs to make sure that management doesn't forward difficult decisions to the community boards without consulting or informing us in an appropriate timeframe. The no-surprises policy must be both ways!

Resource Consents

NIL received

Requests for Service/Information

22/04/2019	RFS-3975374	Oasis Car Park
01/12/2019	RFS-3988901	Russell's Rubbish Woes
09/12/2019	RFS-3996575	Petition Okiato Boundary for paper road
		Footpath Opua School Kellet St
21/02/2020	RFS-3997123	Footpath Damage York St
11/02/2020	RFS 4001004	Mark Car Parks outside of Tennis Club
17/06/2020	RFS-4010977	Sign and barrier smashed by a car
17/06/2020	RFS-4011092	Drain blocked
17/06/2020	RFS-4011525	Collapsed drains etc
10/07/2020	RFS-4014411	Peter Sharpe Te Wahapu Slips
01/08/2020	RFS-4016222	Terry Greening flooding of drive
24/08/2020	RFS-4021868	Errosion by Matauwhi Bay (tree)
10/09/2020	RFS-4025200	Arcadia Lodge Lemon Track eroding
21/09/2020	RFS-4026086	Russell Sewage Plant Issues
23/09/2020	RFS-4026450	Rubbish bins at wharf overflowing again
05/10/2020	RFS-4028183	Russell Museum Sister City
06/10/2020	RFS-4028271	Russell township maintenance
19/10/2020	RFS-4029293	Tree to be removed Wellington St
27/10/2020	RFS-4031104	Water Mains Breach Russell
20/05/2020	RFS-4005808	Please mark the diesel tank intake at Russell Wharf
19/11/2020	RFS-4034886	Fire Hydrant Marking RSA Russell
06/01/2021	RFS-4046814	Eroded track to Opua Beach – issue first raised July 2017
07/01/2021	RFS-4040743	Okiato footpath overgrown – footpath not usable anymore
21/01/2021	CE Office	Picnic Table Long Beach
16/02/2021	RFS-4037894	No Litter Road Signs - made by Russell School – to be installed
05/04/2021	RFS-4053917	Easter Weekend rubbish - awaiting a response on how to move forward
13/04/2021	RFS-4055188	Footpath/Drain mowing Prospect St
20/04/2021	RFS-4056203	Mowing needed - original RFS-4055188

In progress

· Robertson Street Stormwater Project to be completed – Residents are not impressed (maybe the wrong word)

· Opua Resource Consent non-notified for development Franklin St/Kellet St – petition tabled at CB Meeting 3/2/2020 – this has now gone to a full (over 100 attendees) community meeting 8/3/2020 – and we have just been told FNHL has sold the land to a private developer. The land is now occupied by hapu and locals. This is a community being pushed out of their town.

· Carpark for Oasis Community Centre – this has been ongoing since 2018

· Lack of rubbish collection point and recycling collection during peak season around Russell Wharf (owned by FNHL) and this is still NOT solved

· Footpath Kellet Street – Opua School – been approved but not carried out – after been promised to be finished by September, it is now "scheduled" for January 2021 and as per this report, this is now FNHL project – I am opposing this decision.

· Petition Okiato Boundary for paper road RFS-3996575 – tabled at CB meeting 9/12.19 – the cost to be carried by petitioners. Motion passed in November 2020 CB meeting

· Include re-doing the FNHL terms of reference/objective in their comments about what the next annual plan and long term plan should cover. – tabled at CB Meeting 3/2/2020

· Walls Bay, Opua – to be occupied by local hapu

· Speed Limit Review

· The contract for Russell Transfer Station to be officially tendered

· Maintenance in Russell Township to be outsourced to a local community group

· Mark boundaries at the "Walls Bay" Opua reserve clearly with bollards

· Flooding of the upstairs level at Russell Town Hall on Sunday 14/2/2021

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.2 Statement of Community Board Fund Account as at 30 April 2021

File Number: A3195350

Author: Ajay Kumar, Management Accountant

Authoriser: Janice Smith, Chief Financial Officer

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2021”.

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2020	$194,572.00
· Plus uncommitted funds from 2019-20 carried forward	$8,868.09
· Plus unused funds from 2019-20 (KOAST and Resilient Russell)	$2,130.43
· Plus Unspent from 2018/19 - Russell Baptist Church - Development of carport outside church	$8,000.00
· Plus Unspent from 2018/19 - Mai Lyfe - Resurfacing of the basketball court at Kerikeri Domain	$25,333.00
· Plus Unspent from 2018/19 - Volunteering Northland Operational Costs	$5,000.00
· Plus Unspent from 2018/19 - Kaeo Christmas Parade Organising Committee for Kaeo Christmas Parade and Traffic Management	$5,000.00
· Plus Unspent from 2018/19 - Lions Club of Kerikeri for Traffic Management of Kerikeri Santa Parade	$2,228.62
· Plus Unspent from 2018/19 - Kawakawa Santa Parade for Kawakawa Santa Parade and Traffic Management	$2,500.00
· Less funds granted and uplifted to 30 April 2021	$108,568.80
· Less funds not uplifted from 4 March 2021 for Bay of Islands Rotary Club for 2021 Duck Race	$1,974.00
Community Fund Account balance as at 30 April 2021	$143,089.34

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 30 April 2021 is $143,089.34.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 30 April 2021 is attached.

Attachments

1. Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 30 April 2021 - A3195297 ⇩

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.3 Funding Applications

File Number: A3192999

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 12 May 2021 meeting.

WhakarĀpopoto matua / Executive Summary

· The Bay of Islands-Whangaroa Community Board has $114,089 unallocated funding available for the 2020/21 financial year.

· 9 new applications for funding have been received, requesting $93,206

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $2348 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog education and training to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $3000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands College for costs towards students attending Outdoor Pursuits Centre to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $8700 (plus GST if applicable) be paid from the Board’s Community Fund account to Hapori Aquatics for costs towards updating facilities for community use to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $6750 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Football Club for costs towards storage facilities for equipment to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $2958 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for fitout of the current facility to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $5000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Open Art Studio Trail for KOAST 2021 to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $15,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Sports Complex for community playground equipment to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $9000 (plus GST if applicable) be paid from the Board’s Community Fund account to Northland Coastguard Air Patrol for facilities upgrade to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $40,270 (plus GST if applicable) be paid from the Board’s Community Fund account to Simson Park Management Committee for reroofing of facilities to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant	Project	Requested	Recommended	Comments	Community Outcome(s)	Type
Bay of Islands Canine Association	Community dog-training and education	$2348 23%	$2348 23%	This is the second year that the association have come to the Board for funding, with a similar application going to Kaikohe-Hokianga Board. As they have funds remaining ($550), they have not provided a project report form, but have indicated that the classes they have run have been well-attended and supported.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Community development
Bay of Islands College	Outdoor Pursuit Centre	$3000 59%	$3000 59%	The college has attempted to raise funds for students to attend the Outdoor Pursuits Centre and is struggling to fund the outstanding balance. Students attending have limited fundraising opportunities at this late stage	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Community Development
Hapori Aquatics	Facilities upgrade (Kawakawa Pool)	$8700 100%	$8700 100%	While a larger upgrade has taken place at the facility, they have been unsuccessful in securing funding for the outstanding items. Although this application appears to be for 100% of the project, several hundred thousand dollars have already been spent on upgrading and maintaining the facilities.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Infrastructure
Kerikeri Football Club	Storage facilities for equipment	$6750 64%	$6750 64%	The Kerikeri Football Club have secured funding for new equipment (nets and field maintenance), but have limited secure storage available. They are asking for assistance to purchase a secure container that can be moved to the new Waipapa facility if/when the sports hub is completed.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Infrastructure
Kerikeri Gymnastics Club	Upgrade of facilities	$2958 80%	$2958 80%	The club has worked with the Men’s Shed and supporters to design and build storage facilities for their venue. They require this funding to complete the project and install the storage at the club.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Infrastructure
Kerikeri Open Art Studios Trail	KOAST 2021	$5000 13%	$5000 13%	The Board has supported KOAST previously. While it did not run in 2020 due to Covid-19, it is planning on operating again in 2021. Events Investment funding opens on 24 May (closing 24 June) and may be an alternative source of funding.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event
Kerikeri Sports Complex	Community Playground Equipment	$15,000 6%	$15,000 6%	The Kerikeri Sports Complex has previously received funding for a feasibility study for the playground. No project report has yet been received. This project is well supported by users of the facility, but it is recommended that if funding is granted, it is not released until the project report for the feasibility study is completed and returned.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Infrastructure.
Northland Coastguard Air Patrol	Upgrade of facilities	$9000 17%	$9000 17%	The Air Patrol is based at the Kerikeri Airport, but in a separate space from the land/sea Coastguard. Because of the nature of the work they do, and the space that is available, they are unable to share space, and need to upgrade their facilities to protect their assets.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Infrastructure.
Simson Park Management Committee	Reroofing of facilities	$40,270 62%	$40,270 62%	This project has been worked on for some time. The Management Committee has worked with Council and applied for funding through other sources unsuccessfully. The building requires urgent re-roofing to prevent further deterioration.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Infrastructure

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

Take Tūtohunga / Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy

Āpitihanga / Attachments

1. Pages from BOIWCB - Application - Bay of Islands Canine Association - A3200611 ⇩

2. Pages from BOIWCB - Application - Bay of Islands College - A3200615 ⇩

3. Pages from BOIWCB - Application - Hapori Aquatics - A3200613 ⇩

4. Pages from BOIWCB - Application - Kerikeri Football Club - A3200617 ⇩

5. Pages from BOIWCB - Application - Kerikeri Gymnastics Club - A3200609 ⇩

6. Pages from BOIWCB - Application - Kerikeri Open Art Studios Trail (KOAST) 2021 - A3200612 ⇩

7. Pages from BOIWCB - Application - Kerikeri Sports Complex - A3200614 ⇩

8. Pages from BOIWCB - Application - Northland Coastguard Air Patrol Inc (NorthCAP) - A3200616 ⇩

9. Pages from BOIWCB - Application - Simson Park - A3200610 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.4 Far North District Council Footpath Programme

File Number: A3199495

Author: Sandi Morris, Road Safety and Traffic Planning Engineer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval for the 2021/2022-year footpath programme for the Bay of Islands Whangaroa Community Ward.

WhakarĀpopoto matua / Executive Summary

· There is a total of $150,000 available for New Footpath in the Bay of Islands Whangaroa Community Ward.

· An additional $320,000 has been proposed to Waka Kotahi New Zealand Transport Agency (NZTA) for new footpath projects from the 2021/2022 financial year at the revised Financial Assistance Rate of 69%.

· Waka Kotahi requires footpaths to have a strong emphasis on safety and accessibility so new measures have been introduced into the ‘footpath matrix’.

· Due to recent impacts on Central Government budgets, the previous funding allocations from the ‘Low Cost Low Risk Activity Class, is unlikely to be accepted for the 2021/2022 financial year. The outcome of this funding allocation may not be known until September 2021.

tŪtohunga / Recommendation

That the Bay of Islands Whangaroa Community Ward.:

a) Agree to the 2021/2022 footpath programme to include the following ‘top ten’ prioritised and subject to funding availability:

i) Baker Street Russell – Chapel Street to Robertson Street (Est $50k)

ii) Church Street Russell – Chapel Street to Wellington Street (Est $75k)

iii) Queen Street Russell – Wellington Street to Little Queen Street (Est $40k)

iv) Bowen Street Kawakawa – McFarlane to End (Est $30k)

v) Florence Ave Russell – Hope Avenue to Pomare Road (Est $240k)

vi) Omaunu Road Kaeo – Cemetery Road to Whangaroa Health (Est $400k)

vii) Beresford Street Russell – Chapel Street to Long Beach Road (Est 65k)

viii) Purerua Road – BoI Academy to Taranui Road (Est $250k)

ix) Taumatamakuku Settlement Road Moerewa – (Est $150k)

x) Reed Street Moerewa– Leaity Street to Pembroke Street (Est $70,000)

b) Identify and recommend to Council a list of footpaths from the above priority safety programme to the value of $150,000 to be constructed 100% funded from Far North District Council Funds.

1) TĀhuhu kŌrero / Background

NZTA Footpath Funding

Government, through the Ministry of Transport, published the Road to Zero strategy for 2020-2030 and the initial 3-year implementation plan in December 2019, prior to the COVID pandemic.

The Road to Zero strategy prioritises funding commitments for its transport vision, and ‘new footpaths’ were placed at number 4 on a list of 15 strategic priorities for funding to ‘Enhance safety and accessibility of footpaths, bike lanes and cycleways’.

Due to the global pandemic, some funding prioritises have been reorganised to enhance general road safety with more stringent guidelines.

The outcome of any funding changes will not be realised until August/September 2021.

Bay of Island Whangaroa Community – Footpath Matrix Amendments

While the former footpath matrix methodology was accepted by Waka Kotahi NZTA, under the new central government strategy additional safety and accessibility measures have been added. The new matrix attributes are now as follows:

· School (within certain distance)

· Tourist Route

· Berm Space

· Existing Footpath

· Existing Link

· Trip Generation

· NEW - Posted and Operated Speed Limit

o Posted = Roadside signs/Legal Speed Limit

o Operating = the speed at which drivers operate the vehicle

· NEW - One Network Framework (ONF)

o The ONF is the national classification system. It is used to determine the function of our roads and streets, and to inform decision making.

· NEW - Crash Analysis System (CAS)

o CAS is a data collection system which provides tools to analyse and map crashes and enables users to identify high risk locations and monitor trends and crash sites. The source data is gathered from NZ Police crash reports.

· NEW - Annual Average Daily Traffic (AADT)

o AADT is a measure used primarily in transportation planning, engineering and retail location. It is the total volume of vehicle traffic of a highway or road for a year divided by 365.

These new measures have now been accepted by Waka Kotahi NZTA.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

There is a total of $150,000 available for New Footpaths in the Bay of Islands Whangaroa Community Ward. This is allocated by Far North District and is 100% funded from Far North District funds.

An additional $320,000 per annum, has been proposed to Waka Kotahi New Zealand Transport Agency for new footpath projects from the 2021/2022 to 2023/2024 financial years (3-year programme). The annual programme should attract the revised financial assistance rate (FAR) of 69%.

While the former footpath matrix methodology was accepted by Waka Kotahi New Zealand Transport Agency, under the new central government strategy additional safety and accessibility measure have been added. The new matrix attributes are now as follows:

· School (within certain distance)

· Tourist Route

· Berm Space

· Existing Footpath

· Existing Link

· Trip Generation

· NEW – Posted and Operating Speed Limit

o Posted = Roadside signs/Legal speed limit

o Operating = the speed at which drivers operate the vehicle (where available)

· NEW – One Network Framework (ONF)

o The ONF is the national classification system. It is used to determine the function of our roads and streets, and to inform decision making.

· NEW – Crash Analysis System (CAS)

· NEW – Annual Average Daily Traffic (AADT)

o AADT is a measure used primarily in transportation planning, engineering and retail locality. It is the total volume of vehicle traffic of a highway or road for a year divided by 365.

The new attributes have been accepted by Waka Kotahi NZTA and now been placed into the footpath matrix to further analyse the highest ranked footpaths to be delivered across Far North District.

It is important to note that CAS data has been explored to highlight where the Far North District are experiencing the greatest pedestrian risk. NTA staff analysed data from 2010-2021 for all crashes involving a pedestrian, the results are shown in the below heat map:

Due to early notification of potential funding shortfall from Waka Kotahi NZTA, other programmes are being explored to deliver pedestrian improvement programmes. These could be raised pedestrian platforms and speed tables, delivered through Waka Kotahi NZTA’s new activity class of ‘Road to Zero – Safety Network Programme’.

Take Tūtohunga / Reason for the recommendation

It is recommended that the Bay of Islands Whangaroa Community Ward agrees that the Northland Transport Alliance for Far North District implement footpaths as prioritised in the ‘top 10’ from the footpath matrix, (budget $320,000) as follows:

1) Baker Street Russell – Chapel Street to Robertson Street (Est $50,000)

2) Church Street Russell – Chapel Street to Wellington Street (Est $75,000k)

3) Queen Street Russell – Wellington Street to Little Queen Street (Est $40,000)

4) Bowen Street Kawakawa – McFarlane to End (Est $30,000)

5) Florence Avenue Russell – Hope Avenue to Pomare Road (Est $240,000)

6) Omaunu Road Kaeo – Cemetery Road to Whangaroa Health (Est $400,000)

7) Beresford Street Russell – Chapel Street to Long Beach Road (Est $65, 000)

8) Purerua Road Te Tii – BoI Academy to Taranui Road (Est $150,000)

9) Taumatamakuku Settlement Road Moerewa - From SH1 and Including Cul-de-sac (Est $150,000)

10) Reed Street Moerewa– Leaity Street to Pembroke Street (Est $70,000)

These new footpaths are proposed as funding from Waka Kotahi NZTA is made available, with a FAR of 69%. The order in which they are delivered will be determined by the available fund for each financial year.

Bay of Islands Whangaroa Community Ward will still need to identify a list of footpaths for delivery for 2021/2022 financial year, to be constructed from Far North District Council funds (100%). The Community Ward could opt to prioritise from the ‘top ten’ proposed new footpaths or nominate another ‘new footpath’ for consideration (budget $150,000).

The next on the New Footpath Matrix, are as follows:

Haruru	Puketona Rd (Nautical to Connect Existing)	$200,000.00
Moerewa	Reed St (from existing at #35 to Pembroke St)	$70,000.00
Russell	Brind Rd (From Gould St to end of the Brind Rd)	$60,000.00
Whangaroa	Whangaroad Road (Existing to Lewer St)	$230,000.00
Totara	School Road (Footpath Extension)	$170,000.00
Paihia	CBD to Waitangi Bridge (Location to be confirmed)	$520,000.00
Russell	Robertson St (Matauwhi St to Gould St)	$70,000.00
Russell	Church Road (Robertson Street to Chapel St)	$70,000.00
Russell	Hope avenue (Florence Ave to Matauwhi Rd)	$30,000.00
Russell	Flagstaff Road (From Little Queen st to Pukematu Ln)	$140,000.00
Russell	Matauwhi Rd (Hope Ave Intersection to Beach)	$30,000.00
Russell	From start of Hazard St to Longbeach Road (Via Gould St, Oneroa Rd and Queens View Rd)	$300,000.00
Russell	Tapeka Road (From Pukematu Lane to Tapeka Heights Ln)	$330,000.00
Russell	Tapeka Road (From Titore Way to Tapeka Heights Ln)- Gravel Walkway	$340,000.00
Totara	Totara North Rd (from SH10 to Gangway Rd)	$600,000.00
Totara	Totara North Rd (from School Rd to Okura Bay Rd)	$190,000.00
Totara	Okura Bay Rd (from Totara North Rd to Boardwalk)	$200,000.00
Totara	Okura Bay Rd (from boardwalk to wharf)	$130,000.00
Moerewa	Snowdon Ave (From SH1 to Otiria Rd)	$100,000.00
Totara	Totara North Rd (Gangway Rd To School Rd)	$230,000.00

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There is a total of $150,000 available for New Footpaths in the Bay of Islands Whangaroa Community Ward. This is allocated by Far North District and is 100% funded from Far North District funds.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low Significance
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Land Transport Act, National Policy Statement, NZ Standards 4404, Policy #5004 Footpaths
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	There is limited district wide relevance; footpaths are a public asset. The Community Board have the delegated authority to approve footpath priorities.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Footpath standards include provision for design for elderly and disabled. Communities are in support of footpaths being built to current standard.
State the financial implications and where budgetary provisions have been made to support this decision.	Footpaths are subsidised by Waka Kotahi NZTA with a financial assistance rate of 69%. FNDC has planned for $320,000 to be funded by Waka Kotahi NZTA. The application is awaiting approval. The Community Ward influences 100% of Far North District Rate Payer funds up to $150,000 for footpaths.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.5 Subsoil Lease to FNHL - The Strand, Russell

File Number: A3187578

Author: Kaye Lethbridge, Property Legalisation Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

That the Bay of Islands-Whangaroa Community Board recommend that the Far North District Council grants consent to a new subsoil lease for the soil beneath The Strand, Russell.

WhakarĀpopoto matua / Executive Summary

· Far North Holdings Limited (FNHL) requires a new subsoil lease of the soil beneath The Strand, Russell

· The current subsoil lease expires 30 June 2021

· The subsoil houses underground fuel tanks, pipes and pumps that service the Russell wharf

· The requested term for the new subsoil lease is 14 years

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board recommends:

a) that the Far North District Council grants consent, pursuant to the Local Government Act 1974, to Far North Holdings Limited, for a new lease of the subsoil beneath The Strand, Russell.

i) Term: 14 years

ii) Annual Rental: $1.00 plus GST (if any)

iii) Expiry Date: 30 June 2035

iv) Renewal: Nil

1) TĀhuhu kŌrero / Background

Far North Holdings Limited (FNHL) has requested a new lease of the subsoil beneath The Strand, Russell. The subsoil lease is for underground fuel tanks, pipes and pumps servicing the Russell wharf.

The Far North District Council (Council) as landowner has the authority to enter into a subsoil lease pursuant to section 341 of the Local Government Act 1974 and Council has previously exercised this right with various oil companies for the installation of fuel tanks under the surface of legal roads.

In 1994 two (2) double skinned fibreglass fuel tanks, supplying diesel and petrol to the Russell wharf were installed by Mobil Oil, under the surface of The Strand, Russell. Council (as landowner) leased that portion of the subsoil to Mobil. Allied Petroleum Limited later acquired ownership of the underground fuel tanks, fuel lines and pumps.

Council (at that time) leased the Russell wharf to FNHL and to better facilitate the management of the oil company leases, transferred these to FNHL. To comply with the Local Government Act 1974, Council and FNHL entered into a subsoil lease (the head lease) for the subsoil housing the underground tanks etc. FNHL later issued a licence to Allied Petroleum for the underground tanks and associated assets servicing the Russell wharf.

The ownership of the Russell wharf has been transferred to FNHL however Council remains the owner of the road (The Strand) therefore a lease of the subsoil beneath the road is still necessary.

Allied Petroleum has a Northland Regional Council (NRC) resource consent (AUT.008057.01.03) to place, use and occupy space in the coastal marine area with a fuel facility. This consent expires 28 February 2035. (A copy is attached to this report)

The Allied Petroleum licence with FNHL terminates 30 June 2021 being concurrent with the termination of the subsoil lease between FNHL and Council. The 14-year term requested by FNHL will allow the proposed subsoil lease and the Allied Petroleum licence to expire at the same time as the NRC resource consent in 2035.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Section 341 of the Local Government Act 1974 allows councils to lease the airspace above, or the subsoil beneath, the surface of a road. Councils do not have the power to lease the surface of a road, although section 341 does allow them to permit the temporary use of the road surface. There is no requirement for applications made under section 341 to be publicly notified.

Council is free to decide on the conditions of any lease granted under section 341, provided that the term of the lease does not exceed 35 years. A lease for a period of 35 years or more is deemed to be a subdivision under section 218 of the Resource Management Act 1991.

This proposal does not involve a change of ownership or control and is consistent with the historic use of the soil beneath The Strand, Russell. The fuel supply is a drawcard for Russell and feeds back into Russell businesses and its community.

Council’s Roading Department has no issues with the subsoil lease as the area above the subsoil is mainly foot traffic use.

FNHL has informed Council that; (i) the underground fuel tanks are in good order and are checked every two (2) years (ii) the site meets the Health and Safety at Work Regulations and has WorkSafe Hazardous Area Compliance Approval, under which every site must have a stationary container and location test certified to store fuel (iii) the Allied Petroleum licence indemnifies both FNHL and Council.

Take Tūtohunga / Reason for the recommendation

Russell is the only wharf in the wider Bay area that supplies petrol as well as diesel. This fuel supply is used by local, visiting and commercial vessels.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There is no cost to Council as FNHL manages the subsoil lease on Council’s behalf.

Āpitihanga / Attachments

1. Allied Resource Consent - A3193935 ⇩

2. FNHL leased area - A3193959 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low; historic use of the soil beneath the road
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Section 341 Local Government Act 1974 allows Council to lease the subsoil beneath a road.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report requests a recommendation from the Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Community interest
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Community interest
State the financial implications and where budgetary provisions have been made to support this decision.	No financial implications for Council
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.6 Moreton Bay Fig, Russell - Arboricultural Report 2021

File Number: A3158323

Author: Nina Gobie, Team Leader - Facilities Operations

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

The purpose of this report is to present the Arborlab report dated 8 April 2021 concerning the Moreton Bay Fig tree located on The Strand, Russell.

WhakarĀpopoto matua / Executive Summary

· The Moreton Bay fig is a notable tree listed in the Far North District Council schedule of notable trees.

· This tree is also a significant feature on the Russell’s waterfront landscape.

· There are a number of factors identified in the report that may be contributing towards the trees low level of vigour and vitality.

· The risk associated with the tree is within the ‘broadly acceptable’ range of the Quantified Tree Risk Assessment (QTRA) framework.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Moreton Bay Fig, Russell - Arboricultural Report 2021.

1) TĀhuhu kŌrero / Background

The Moreton Bay fig located on The Strand, Russell is a notable tree listed in the Far North District Council schedule of notable trees and a significant feature of the Russell landscape.

Heritage New Zealand has noted that the tree was planted by the first collector of customs, Mr. E. B. Laing, who served from 1870 to 1886 and that the tree was probably planted in 1870 and 1871, making it approximately 150 years old.

In 2017, some of the dead and dying limbs were removed.

The tree itself is located mainly on the carriageway where it has incurred layers of asphalt over a number of years. A small portion of it may also be on Crown Land (as per the images below).

There are two buildings within the dripline of the tree - Duke of Marlborough Hotel and the historic Police Station.

A number of concerns have been raised due to the visual decline in the health of the tree and the potential impact the tree may have should it die and if there is anything Council can do to improve / maintain the health and longevity of the tree.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The tree is listed in the draft District Plan and requires ‘continued protection’. It is also captured in the New Zealand Tree Register as a notable tree stating it is of local interest.

Arborlab was engaged in 2020 to assess the health and structure, including a risk assessment, of the Moreton Bay fig growing on the Russell foreshore and adjacent to 39 The Strand, Russell.

Due to the impact of COVID progressing this matter has been delayed.

However, the tree was inspected in October 2020 and again in January 2021.

Highlights noted in the report concludes the:

· tree has a low level of vigour and vitality due to a variety of environmental and non-living factors.

· potential loss of tree health could also be due to the Fig psyllid pest

· impact of recent droughts may have an impact on the tree

· risk as assessed being within the ‘Broadly Acceptable’ range

The report recommendations:

· Assessing the tree annually by a suitably qualified arborist

· Monitoring for infestations of fig psyllid

· Monitoring for and removing deadwood as required

· Discourage use of chemical sprays within the vicinity of the tree

· Improving the soil health within the root zone of the tree

Take Tūtohunga / Reason for the recommendation

The reason this report is being presented is that ‘Trees on Council land’ is the delegated responsibility of the Community Boards.

This tree is also ‘notable’ as per the District Plan and may have an impact should it continue to decline, requiring potentially it’s removal.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The financial implications to maintain the tree are approx.:

· Annual Arboriculture report - $5,000

· Annual maintenance and mulch work - $5,000

The annual costs are not specifically identified in the current operating budget.

On-going costs will come out of the Tree Management – Eastern account which is offset by the Parks and Reserves – vegetation control budget.

Āpitihanga / Attachments

1. Tree Report Russells Morton Bay Fig 2021 - A3157673 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The level of significance is LOW currently however should the tree continue to deteriorate and / or require removing it is envisaged the matter may escalate to be of HIGH significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report will be the first time the Community Board will be presented with information concerning this tree. At this stage it is of community interest.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	If any changes to the tree are proposed, it would be recommended that some form of public consultation / community engagement will be required. Suggest at least Local Hapu / Iwi, Heritage NZ, Local businesses and Russell residents are involved.
State the financial implications and where budgetary provisions have been made to support this decision.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.7 ROAD NAMING - 931 Puketona Road, Haruru

File Number: A3181751

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private road addressed at 931 Puketona Road, Haruru. Community Boards have delegated authority to name private roads.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Blackbridge Drive that is currently addressed at 931 Puketona Road, Haruru as per map (A3153447).

1) TĀhuhu kŌrero / Background

Jason and Caroline Wootton have advised that this is a private road created by a sub-division addressed at 931 Puketona Road, Haruru.

Community Boards have delegated authority to name private roads.

The name Blackbridge is the original name of the farm that is being sub-divided and the property name

The name Totara are the trees presently on the road

The background for these names is given also as per the Road Naming application attached (A3149717).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1. Blackbridge Drive

2. Blackbridge Lane

3. Totara Grove

The Roading team has no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Application - Document number - A3149717 ⇩

2. Map - Document number - A3153447 ⇩

3. Schedule - Document number - A3181749 ⇩

4. LINZ approval - Document number - A3187925 ⇩

5. Iwi/Hapu approval - Document number - A3179224 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Hapu representatives of Ngati Rehia were consulted and were asked to provide their input. They are happy with the names requested as per email attached (A3179224).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.8 ROAD NAMING - 99 Yorke Road, Haruru

File Number: A3197001

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private road addressed at 99 Yorke Road, Haruru. Community Boards have delegated authority to name private roads.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, River Palms Lane that is currently addressed at 99 Yorke Road, Haruru as per map (A3147590).

1) TĀhuhu kŌrero / Background

Mr S Woolston from the Woolston Family Trust have advised that this is a private road created by a sub-division addressed at 99 Yorke Road, Haruru.

Community Boards have delegated authority to name private roads.

The names River Palms, The Palms and Waitangi River Palms has been suggested as the subdivision is on the Waitangi river and it has numerous palms on the site.

The background for these names is given also as per the Road Naming application attached (A3147589).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1. River Palms Lane

2. The Palms Way

3. Waitangi River Palms Lane

The Roading team has no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Āpitihanga / Attachments

1. Application - Document number - A3147589 ⇩

2. Map - Document number - A3147590 ⇩

3. Schedule - Document number - A3194873 ⇩

4. LINZ approval - Document number - A3196999 ⇩

5. Iwi approval - Document number - A3179223 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Hapu representatives of Ngati Rehia were consulted and were asked to provide their input. They are happy with the names requested as per email attached (A3179223).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.9 ROAD NAMING - 31 Hobson Avenue, Kerikeri

File Number: A3196130

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private road addressed at 31 Hobson Ave, Kerikeri. Community Boards have delegated authorise to name private roads.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Theatre Lane that is currently addressed at 31 Hobson Avenue, Kerikeri as per map (A3194870).

1) TĀhuhu kŌrero / Background

Mr Paul Wright from MPJ Limited has advised that this is a private road created by a sub-division addressed at 31 Hobson Avenue, Kerikeri. Community Boards have delegated authority to name private roads. The names Theatre and Cinema are proposed due to the picture theatre/ cinema at the beginning of the driveway. The background for these names is given also as per the Road Naming application attached (A3171163).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The suggestions from the applicant are as follows:

1. Theatre Lane

2. Cinema Close

The Roading Team have no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Āpitihanga / Attachments

1. Application - Document number - A3171163 ⇩

2. Map - Document number - A3194870 ⇩

3. Schedule - Document number - A3194871 ⇩

4. LINZ approval - Document number - A3196989 ⇩

5. Iwi approval - Document number - A3181754 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Hapu representatives of Ngati Rehia were consulted and were asked to provide their input. They are happy with the names requested as per email attached (A3181754).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.10 ROAD NAMING - 260 Waimate North Road, Kerikeri

File Number: A3196991

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private right-of-way (ROW).

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private right-of-way addressed at 260 Waimate North Road, Kerikeri. Community Boards have delegated authority to name private right-of-ways.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way, Flax Grove, that is currently addressed at 260 Waimate North Road, Kerikeri as per map (A3147579).

1) TĀhuhu kŌrero / Background

Natalie Watson from Williams & King has advised that this is a private right-of-way created by a sub-division addressed at 260 Waimate North Road, Kerikeri.

Community Boards have delegated authority to name private right-of-ways.

The name Flax is the enhancement planting undertaken for the subdivision which will include a number of flax (harakeke) plants as well as manuka.

The name Teatree means Manuka in maori and there is already a road in the Far North District called Manuka Road, hence the use of "Teatree".

The name Josephs is an alternative name.

The background for these names is given also as per the Road Naming application attached (A3125695).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1. Flax Grove or Lane

2. Teatree Lane

3. Josephs Lane

The Roading team has no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Āpitihanga / Attachments

1. Application - Document number - A3125695 ⇩

2. Map - Document number - A3147579 ⇩

3. Schedule - Document number - A3147610 ⇩

4. LINZ approval - Document number - A3138485 ⇩

5. Iwi approval - Document number - A3181755 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private right-of-way and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Hapu representatives of Ngati Rehia were consulted and were asked to provide their input. They are happy with the names requested as per email attached (A3181755).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

7.11 ROAD NAMING - 59 Hall Road, Kerikeri

File Number: A3197219

Author: Selina Topia, Roading Support Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name private roads.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private road addressed at 59 Hall Road, Kerikeri. Community Boards have delegated authority to name private roads.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name six private roads, Louisa Boulevard, Meyer Ave, Satsuma Grove, Apollo Lane, Georgia Lane and Sierra Place that are currently addressed at 59 Hall Road, Kerikeri as per maps (A3197138 and A3197205).

1) TĀhuhu kŌrero / Background

Monique Hawker from Te Puna Waiora has advised that these are private roads created by a sub-division addressed at 59 Hall Road, Kerikeri.

The names Louisa, Meyer, Satsuma, Apollo, Georgia and Sierra are several varieties of fruit commonly grown Kerikeri region.

The background for these names is given also as per the Road Naming application attached (A3194874).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1. Louisa Boulevard

2. Meyer Ave

3. Satsuma Grove

4. Apollo Lane

5. Georgia Lane

6. Sierra Place

The Roading team and Land Information New Zealand (LINZ) have no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant

Āpitihanga / Attachments

1. Application - Document number - A3194874 ⇩

2. Map 1 - Document number - A3197138 ⇩

3. Map 2 - Document number - A3197205 ⇩

4. Schedule - Document number - A3194876 ⇩

5. LINZ approval - Document number - A3197135 ⇩

6. Iwi approval - Document number - A3202050 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of six private roads and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Hapu representatives of Ngati Rehia were consulted and were asked to provide their input. They are happy with the names requested as per email attached (A3208050).
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

8 Information Reports

8.1 Update on Speed Limits Bylaw Review

File Number: A3178827

Author: Roger Ackers, Manager - Strategy Development

Authoriser: William J Taylor MBE, General Manager - Strategic Planning and Policy (Acting)

TAKE PŪRONGO / Purpose of the Report

To update the Bay of Islands-Whangaroa Community Board on the Speed Limit Review Programme, including the review process and upcoming consultations.

WHAKARĀPOPOTO MATUA / Executive SummarY

The purpose of this item is to provide the Community Board with background to the ongoing speed review programme. The paper also includes an overview of the current speed review programme, prioritisation, and review process. The item also provides information on upcoming consultation and how the Board can provide input into that process.

The rolling review of all speed limits in Far North District is being undertaken as part of the implementation of the National Road Safety Strategy: Road to Zero: A Road Safety Strategy for New Zealand 2020-2030.

TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Update on Speed Limits Bylaw Review.

tĀHUHU KŌRERO / Background

Far North District Council is a Road Controlling Authority (RCA) within the Far North District and has a statutory role in managing the District’s local roads (except State Highways), including the setting of speed limits. This statutory role as an RCA is set out under the Land Transport Act 1998, which also enables Council to make a bylaw that fixes the maximum speed of vehicles on any road for the safety of the public, or for the better preservation of any road (Section 22AB(1)(d)).

As part of the national Road Safety Strategy: Road to Zero: A Road Safety Strategy for New Zealand 2020-2030, Northland Transportation Alliance (NTA), as part of the Far North District (Council) is undertaking a rolling review of speed limits across the District. This is part of a Northland wide speed limit review project and is being undertaken in coordination with other Road Controlling Authorities, including Whangarei District Council, Kaipara District Council and Waka Kotahi (NZTA).

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Speed Limit Review Programme

The speed limit review programme is part of a region-wide project to reduce serious injury and fatal crashes on Northland roads, in part by setting safe and appropriate speeds that better reflect the road environment.

The programme is coordinated with both Kaipara and Whangarei Districts which enables cross boundary issues to be addressed. NTA also coordinates with Waka Kotahi (NZTA) who are responsible for managing the State Highway network.

NTA has recently completed and implemented a review of speed limits in the Waimate-Okaihau-Kaeo area. This review was the first significant speed review to be completed in Northland. The next areas to be reviewed are as follows:

· Kaitaia-Awaroa

· Broadwood-Kohukohu

· Te Oneroa-a-Tōhe Ninety Mile Beach

· Moerewa urban area

Prioritisation of Reviews

All speed limits in the Far North will be reviewed over time in a rolling review. To achieve this, NTA, in collaboration with FNDC are taking a catchment-based approach where each review will cover a significant number of roads within an identified catchment area. This approach has been taken to:

· Ensure an efficient review process that aligns with Council’s resources and budgets

· Reduce the number of speed limit inconsistencies where a lower quality road has a higher speed limit than a connecting high-quality road

· Avoid community engagement fatigue.

Catchment areas are prioritised based on risk. A variety of data is utilised, including crash data, vehicle movement and road environment information to assign every road in Northland a risk rating. The National Road Safety Strategy and Speed Management Guidance requires the RCA to prioritise the top 10% high risk roads.

The high-risk roads are identified, and a catchment area is extrapolated from those roads to determine a reasonable review area. The first catchment areas to be reviewed are those that have the highest risk rating, and where a speed review will have the greatest impact on fatal and serious injury crash reduction.

Prioritisation based on risk is essential to ensure that the districts high risk roads are addressed first. Secondary to risk, other aspects that influence the prioritisation process include:

· Co-ordination of cross-boundary review areas within other Council areas, for example, Russell Road

· The benefits of combining two catchment areas into one review, for example, Kaitaia-Awaroa and Broadwood-Kohukohu catchment areas

· The implementation of related legislation or policy commitments, for example: Te Oneroa-a-Tōhe Beach Management Plan as part of the Te Hiku Iwi Treaty of Waitangi Settlement legislation.

The Kaitaia-Awaroa Road has the highest crash risk rating in Northland and is currently the highest priority for a speed review to be undertaken.

Community Board Input into the Kaitaia-Awaroa; Broadwood-Kohukohu; and Moerewa Review

The Review area incorporates the areas set out in the attached maps.

A Draft Statement of Proposal (SOP), setting out proposed new speed limits and the principal reasons for the proposed speed limits has been prepared. In accordance with Council delegations, the Statement of Proposal will be presented to the Strategy and Policy Committee to approve for consultation purposes on 15 June 2021.

Subject to approval and media publication, the SOP will be publicly notified in the week ending 25 June 2021. Submissions will be sought over a six-week period, which will allow for additional community engagement events to run alongside the submission process.

The SOP is supported by Technical Reports and other background information to enable the community to make informed submissions. The additional information will be available on Council’s website. Submitters are provided the opportunity to present their views to Council at a Hearing.

Community Board members will have the opportunity to provide feedback on proposals. To enable this, the SOP will be circulated to Community Boards once it is approved by the Strategy and Policy Committee.

An engagement plan is currently being developed. This Plan will incorporate the use of local media, Council website, electronic and social media and drop-in sessions to reach the widest cross section of the community as possible. The Plan will also identify strategies to engage with Māori within the review area.

Forward Programme

The speed limit review programme is being undertaken as a regional project in collaboration with all three districts and Waka Kotahi. This allows for coordination of speed reviews on cross boundary roads and consistency throughout Northland.

The current forward programme for the Far North District includes:

Catchment Area	Planned Notification
Kerikeri – Bay of Islands	November 2021
Aucks Road – Russell	November 2021
Old Russell Road	2022 to be coordinated with Whangarei District Council
Kawakawa	2022 to be coordinated with Whangarei District Council

It should be noted that the setting of Speed Limit Rule 2017 is currently being reviewed. Any changes to this Rule may impact on the current forward programme.

Experience to date shows that the entire speed review process, from start to implementation takes between 6 and 12 months. This allows for significant procurement issues associated with Covid-19 related delays in supply chains and to ensure that implementation is undertaken within current Council budgets.

Next steps

A Statement of Proposal setting out proposed new speed limits will be produced. Once approved by the Strategy and Policy Committee, the SOP will be circulated to Community Boards for information and feedback at the 8 July 2021 Community Board meeting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications associated with this agenda item and report.

Āpitihanga / Attachments

1. Kaitaia Awaroa Road Speed Limit Review Area Map - A3179087 ⇩

2. Kohukohu Broadwood Speed Limit Review Area Map - A3179088 ⇩

3. Moerewa Speed Limit Review Area Map - A3179089 ⇩

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

8.2 Kerikeri Redwoods - update

File Number: A3185724

Author: Nina Gobie, Team Leader - Facilities Operations

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

TAKE PŪRONGO / Purpose of the Report

To update the Board on the Kerikeri Redwoods as per the report presented to the Boards April 2021 meeting.

WHAKARĀPOPOTO MATUA / Executive SummarY

§ The Bay of Islands-Whangaroa Community Board requested an update concerning the Redwood trees located on Wendywood Lane and Hawking’s Crescent, Kerikeri in response to the report presented 1 April 2021.

TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) receive the report Kerikeri Redwoods – update; and,

b) recommends to Council an annual operating budget of $10,000 for the future management of the Redwood trees.

tĀHUHU KŌRERO / Background

Two reports were completed by Treeskills (Roger Gale) in September 2020. The key findings were:

Wendywood Lane Redwood trees:

§ Air-spading to remove the compaction problem, and

§ Application of mulch

Hawking’s Crescent Redwood trees:

§ Will require on-going monitoring

In addition, an independent assessment was carried out by Roy Hollister in March 2021 (refer to attachment 1). Roy’s findings outlined the following:

Wendywood Lane Redwood trees:

§ The neighbouring New World car park has attributed to a major loss of root zone for the trees and triggered a serious decline in some trees.

§ An option of diverting foot traffic by way of a foot bridge / boardwalk and possibly fencing to direct pedestrians.

§ Agreed with air-spading and quality mulch including humate.

§ Regardless of interventions that some of the trees will decline and removal will be required in the future.

Hawking’s Crescent Redwood trees:

§ Monitor the deadwood above the walkway

§ Apply quality mulch along the path to help reduce the pedestrian traffic compacting the soil profile.

Arborlab were also engaged to identify any risks posed by the trees, establish a baseline condition for any future tree assessments and recommend management recommendations to mitigate and minimise risk. These works were carried out using the Quantified Tree Risk Assessment (QTRA) method (refer to attachment 2). Arborlab are qualified and registered to be able to carry out Quantified Tree Risk Assessments.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Arborlab visited the sites in October 2020 with the report having been received in April 2021. The findings in this report confirmed that:

§ the trees have a reduced level of vigour and vitality

§ the level of risk associated with both stands of trees as assessed being within the ‘Broadly Acceptable’ range.

§ the trees be reassessed every two years by a suitably qualified arborist, and

§ where possible, add well aged tree mulch to the to the tree zones limited to a maximum depth of 100mm and not in direct contact with the trees’ trunks.

Recreation Services Ltd (RSL) have been engaged to give effect to the air-spading requirement and the application of mulch, along with humate and / or compost.

Soil testing has also been carried out and the results have shown that the Wendywood Lane stand has slightly higher levels of many trace elements but over-all, both sites are fairly similar with nothing urgently required.

This reinforces the issue that the trees are being impacted by compaction and loss of root zone rather than soil condition.

With the soil testing results, it means that quality compost is needed rather than expensive humate.

Consideration is also been given to tagging each tree with a number so each tree can be monitored individually and updated annually rather than reference made to the Wendywood Land and Hawking’s Crescent ‘stand of Redwood’s.

Based on the outcomes of the information received, an annual programme of works is being prepared that includes reporting to the Community Board updates on the findings of future assessments.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

On-going costs will range from a few thousand for Arborist reports up to $10,000 annually dependent on the report outcomes and works required. Such works are currently unbudgeted. With increased interest and costings, a separate tree management budget per ward will be requested again as a previous request for an increase was declined.

Āpitihanga / Attachments

1. 2021 Kerikeri Redwoods report Roy Hollister - A3142262 ⇩

2. 2021 Tree Report by Arborlab re Kerikeri Redwoods - A3192367 ⇩

Bay of Islands-Whangaroa Community Board Meeting Agenda

3 June 2021

8.3 Roland's Wood - Update

File Number: A3185722

Author: Nina Gobie, Team Leader - Facilities Operations

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

TAKE PŪRONGO / Purpose of the Report

To present to the Bay of Islands-Whangaroa Community Board a copy of the High Court decision concerning the transfer of obligations and balance of trust funds to the Roland’s Wood Trust.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Far North District Council was appointed as the sole trustee of the Roland’s Wood Trust which it could not be relieved of this role without the consent of the High Court.

· In September 2020, Council confirmed its intention by way of an Agreement to transfer the rights and obligations of managing, administering, developing and maintaining the woods to the Friends of Roland’s Wood Charitable Trust (FRWCT).

· Council has received notification from the High Court approving delegation of Trustee’s responsibilities and the transfer of the funds over to the FRWCT.

TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Roland's Wood - Update.

tĀHUHU KŌRERO / Background

· Roland’s Wood is located on Inlet Road, Kerikeri.

· Roland Sanson gifted 4.0ha of land to Council in 2007 along with a small trust fund of $200,000.00 to be used towards the upkeep of the wood lot.

· Council was the sole trustee of Roland’s Wood Trust, being responsible for the provision and maintenance of Roland’s Wood for recreation use, enjoyment and benefit of the public.

· Due to the special features including the many woodland type trees, landscaped English style wood land and increasing maintenance requirements issues were raised whether this was best sitting with Council as this facility did not sit easily or practically within Council’s current practices or contracts.

· Since 2015, the Friends of Roland’s Wood Charitable Trust have proactively and successfully developed, maintained and presented the woods to a better standard by way of volunteers.

· It is believed the FRWCT is better placed to preserve, enhance, maintain and improve Roland’s Wood for the benefit of the community, to carry out the ‘Trustee’s’ responsibilities and to seek external funds to assist with their efforts, going forward.

· An application to the High Court was lodged and the hearing held 29 April 2021.

· Council has received notification from the High Court approving delegation of Trustee’s responsibilities and the transfer of the funds over to the FRWCT.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

This matter is now closed by way of a successful High Court order.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

The remaining balance of the Trust fund held by Council is $102,519.90 at 30 April 2021 which will be transferred to the Friends of Roland’s Wood Charitable Trust as per the Court order.

Āpitihanga / Attachments

1. Roland's Wood Trust - 2021 High Court Order - A3186723 ⇩