Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Extraordinary Council Meeting
Friday, 5 March 2021
Time: |
2.00 pm |
Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Mayor John Carter - Chairperson
Deputy Mayor Ann Court
Cr David Clendon
Cr Dave Collard
Cr Felicity Foy
Cr Mate Radich
Cr Rachel Smith
Cr Kelly Stratford
Cr Moko Tepania
Cr John Vujcich
Extraordinary Council Meeting Agenda |
5 March 2021 |
COUNCIL MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Hon Mayor John Carter QSO |
Board Member of the Local Government Protection Programme |
Board Member of the Local Government Protection Program |
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Carter Family Trust |
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Deputy Mayor Ann Court |
Waipapa Business Association |
Member |
|
Case by case |
Warren Pattinson Limited |
Shareholder |
Building company. FNDC is a regulator and enforcer |
Case by case |
|
Kerikeri Irrigation |
Supplies my water |
|
No |
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Top Energy |
Supplies my power |
|
No other interest greater than the publics |
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District Licensing |
N/A |
N/A |
N/A |
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Top Energy Consumer Trust |
Trustee |
Crossover in regulatory functions, consenting economic development and contracts such as street lighting. |
Declare interest and abstain from voting. |
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Ann Court Trust |
Private |
Private |
N/A |
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Waipapa Rotary |
Honorary member |
Potential community funding submitter |
Declare interest and abstain from voting. |
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Properties on Onekura Road, Waipapa |
Owner Shareholder |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
|
Property on Daroux Dr, Waipapa |
Financial interest |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
|
Flowers and gifts |
Ratepayer 'Thankyou' |
Bias/ Pre-determination? |
Declare to Governance |
|
Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
|
Staff |
N/A |
Suggestion of not being impartial or pre-determined! |
Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair. |
|
Warren Pattinson |
My husband is a builder and may do work for Council staff |
|
Case by case |
|
Ann Court - Partner |
Warren Pattinson Limited |
Director |
Building Company. FNDC is a regulator |
Remain at arm’s length |
Air NZ |
Shareholder |
None |
None |
|
Warren Pattinson Limited |
Builder |
FNDC is the consent authority, regulator and enforcer. |
Apply arm’s length rules |
|
Property on Onekura Road, Waipapa |
Owner |
Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development. |
Would not submit. Rest on a case by case basis. |
|
David Clendon |
Chairperson – He Waka Eke Noa Charitable Trust |
None |
|
Declare if any issue arises |
Member of Vision Kerikeri |
None |
|
Declare if any issue arrises |
|
Joint owner of family home in Kerikeri |
Hall Road, Kerikeri |
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David Clendon – Partner |
Resident Shareholder on Kerikeri Irrigation |
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David Collard |
Snapper Bonanza 2011 Limited |
45% Shareholder and Director |
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|
Trustee of Te Ahu Charitable Trust |
Council delegate to this board |
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Felicity Foy |
Director - Northland Planning & Development |
I am the director of a planning and development consultancy that is based in the Far North and have two employees. Property owner of Commerce Street, Kaitaia |
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I will abstain from any debate and voting on proposed plan change items for the Far North District Plan. |
I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team. |
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I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner. |
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Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia. |
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Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive. |
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Foy Farms Partnership |
Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa |
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Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower. |
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King Family Trust |
This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane. |
These trusts own properties in the Far North. |
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Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
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Shareholder of Coastal Plumbing NZ Limited |
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Felicity Foy - Partner |
Director of Coastal Plumbing NZ Limited |
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Friends with some FNDC employees |
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Mate Radich |
No form received |
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Rachel Smith |
Friends of Rolands Wood Charitable Trust |
Trustee |
|
|
Mid North Family Support |
Trustee |
|
|
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Property Owner |
Kerikeri |
|
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Friends who work at Far North District Council |
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Kerikeri Cruising Club |
Subscription Member |
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|
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Rachel Smith (Partner) |
Property Owner |
Kerikeri |
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Friends who work at Far North District Council |
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Kerikeri Cruising Club |
Subscription Member and Treasurer |
|
|
|
Kelly Stratford |
KS Bookkeeping and Administration |
Business Owner, provides book keeping, administration and development of environmental management plans |
None perceived |
Step aside from decisions that arise, that may have conflicts |
Waikare Marae Trustees |
Trustee |
Maybe perceived conflicts |
Case by case basis |
|
Bay of Islands College |
Parent Elected Trustee |
None perceived |
If there was a conflict, I will step aside from decision making |
|
Karetu School |
Parent Elected Trustee |
None perceived |
If there was a conflict, I will step aside from decision making |
|
Māori title land – Moerewa and Waikare |
Beneficiary and husband is a shareholder |
None perceived |
If there was a conflict, I will step aside from decision making |
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Sister is employed by Far North District Council |
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Will not discuss work/governance mattes that are confidential |
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Gifts - food and beverages |
Residents and ratepayers may ‘shout’ food and beverage |
Perceived bias or predetermination |
Case by case basis |
|
Taumarere Counselling Services |
Advisory Board Member |
May be perceived conflicts |
Should conflict arise, step aside from voting |
|
Sport Northland |
Board Member |
May be perceived conflicts |
Should conflict arise, step aside from voting |
|
Kelly Stratford - Partner |
Chef and Barista |
Opua Store |
None perceived |
|
Māori title land – Moerewa |
Shareholder |
None perceived |
If there was a conflict of interest I would step aside from decision making |
|
Moko Tepania |
Teacher |
Te Kura Kaupapa Māori o Kaikohe. |
Potential Council funding that will benefit my place of employment. |
Declare a perceived conflict |
Chairperson |
Te Reo o Te Tai Tokerau Trust. |
Potential Council funding for events that this trust runs. |
Declare a perceived conflict |
|
Tribal Member |
Te Rūnanga o Te Rarawa |
As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations. |
Declare a perceived conflict |
|
Tribal Member |
Te Rūnanga o Whaingaroa |
As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations. |
Declare a perceived conflict |
|
Tribal Member |
Kahukuraariki Trust Board |
As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations. |
Declare a perceived conflict |
|
Tribal Member |
Te Rūnanga ā-Iwi o Ngāpuhi |
As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations. |
Declare a perceived conflict |
|
John Vujcich |
Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
|
Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
|
Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
|
Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
|
Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
|
Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
|
Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
Extraordinary Council Meeting Agenda |
5 March 2021 |
Extraordinary Council Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Friday 5 March 2021 at 2.00 pm
Order Of Business / Te Paeroa Mahi
1 Karakia Timatanga – Opening Prayer
2 Apologies and Declarations of Interest
5.1 Adoption of Long Term Plan 2021-2031 Consultation Document and Supporting Information
6 Karakia Whakamutunga – Closing Prayer
1 Karakia Timatanga – Opening Prayer
2 Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
No requests for deputations were received at the time of the Agenda going to print.
5 March 2021 |
5.1 Adoption of Long Term Plan 2021-2031 Consultation Document and Supporting Information
File Number: A3100850
Author: Sheryl Gavin, Manager - Corporate Planning & Community Development
Authoriser: William J Taylor MBE, General Manager - Strategic Planning and Policy (Acting)
Purpose of the Report / Te Take Pūrongo
To recommend the adoption of the Consultation Document (CD) and Supporting Information for the Long-Term Plan (LTP) 2021-31. Note that the supporting information must be adopted prior to the CD because it is information on which the CD relies.
Executive Summary / Te whakarĀpopoto matua
· In preparing an LTP, the Local Government Act 2002 (LGA) requires the local authority to adopt a CD that discusses the key matters Council is considering for inclusion in the LTP proper.
· The CD must be made available to the community along with any supporting information on which it relies.
· The CD and supporting information have been audited by Audit New Zealand.
Recommendation / ngĀ tŪtohunga That Council: a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 95A (4) of the Local Government Act 2002: i) proposed significant forecasting assumptions ii) proposed 10-year financial strategy iii) proposed 30-year infrastructure strategy iv) proposed capital works programme and achievability statement v) forecast financial statements and COVID-19 statement vi) forecast funding impact statements (whole of Council and activity) vii) proposed funding impact statement (rates) viii) forecast reserve funds ix) proposed accounting policies x) proposed revenue and financing policy xi) proposed treasury, liability and investment policies xii) proposed rates remission and postponement policies xiii) proposed significance and engagement policy xiv) proposed fees and charges for 2021/22. b) adopt the Consultation Document for the Long-Term Plan 2021-2031; c) delegate authority to the Chief Executive Officer to approve any final edits and design changes required to the Consultation Document and/or supporting information to finalise documents for printing and distribution. |
1) Background / te TĀhuhu kŌrero
The LTP 2021-31 has been in development for the past year, during which time multiple workshops were held to enable Elected Members to review and discuss strategic direction, community outcomes, current and future work programmes, policy changes, the challenges Council is likely to face over the next 10 years and new work priorities to navigate those challenges. The CD and supporting information are a culmination of those activities.
2) Discussion and Options / Te matapaki me NgĀ KŌwhiringa
The preparation, audit and adoption of a CD and supporting information is a statutory requirement. There are no alternative options for discussion in this report.
Consultation Document
The CD recognises that an LTP can be a large, complex, and occasionally technical document that can be difficult for the community to engage with effectively. The LGA requires that the CD present only the issues that are ‘significant’ against the criteria in Council’s policy on Significance and Engagement or that Council specifically wishes to gather feedback on.
The CD is the statutory information source for supporting engagement with the community on an LTP; the LGA expressly excludes the inclusion or attachment of any of the following in a CD:
· A draft of the LTP
· A draft of the financial or infrastructure strategy
· A draft of any policy (for example, you can’t include a full draft of the revenue and financing policy into a CD, nor attach a full draft to the CD).
In the CD for 2021-31 the following issues are presented for public feedback:
· He putanga hapori – our community outcomes. The CD acknowledges that our current suite of community outcomes is fit for purpose but when aligned with the four aspects of wellbeing we felt that cultural wellbeing is not well represented. The CD therefore proposes one additional community outcome – We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
· He reiti tika rawa; he reiti māmā noa iho – fairer and simpler rates. This proposes a number of changes to the current rating system.
· He kāinga mo nga kuia / kaumātua – Housing for the Elderly. This asks the community for its preferences regarding whether Council should continue to own and operate its housing portfolio or divest it to a registered community housing provider that could deliver a better level of service.
· Toitū mārika i te whakapakari ohanga – enabling sustainable economic development through Council shareholding in a new regional CCO (Council Controlled Organisation) for economic development.
· He mea ke atu kia whai whakairo pea – a number of other items of interest that we are consulting on alongside the main issues above are fees and charges for 2021/22, an updated Significance and Engagement Policy and updated Rates Remission and Postponement policies.
Supporting information
The information relied upon by the Consultation Document is attached and must be adopted by Council. These are:
· proposed significant forecasting assumptions
· proposed 10-year financial strategy
· proposed 30-year infrastructure strategy
· proposed capital works programme and achievability statement
· forecast financial statements and COVID-19 statement
· forecast funding impact statements (whole of Council and activity)
· proposed funding impact statement (rates)
· forecast reserve funds
· proposed accounting policies
· proposed revenue and financing policy
· proposed treasury, liability and investment policies
· proposed rates remission and postponement policies
· proposed significance and engagement policy
· proposed fees and charges for 2021/22.
Timeline to adoption of the final LTP
Consultation will be run in accordance with s83 of the LGA. The high-level consultation plan is as follows:
· This meeting – adoption of the CD and supporting information.
· 6 March to 6 April – community consultation consisting of a “road show” to venues across the District, attended by the Mayor and Deputy Mayor, Councillors and Community Board members, and staff.
· 19-23 April – reserve dates for hearings, likely to be held in Kaikohe, Kerikeri and Kaitaia. Five days have been set aside for this purpose since submitters on topics other than the LTP may wish to speak to their submissions.
· 13 May – deliberations/decision making incorporating feedback received through submissions and hearings.
· 13-23 May – update of all financials and preparation of final LTP for adoption.
· 24 May to 4 June – final audit of updated LTP.
· 24 June – adoption of final LTP, fees and charges for 2021/22 and the setting of rates for 2021/22.
Reason for the recommendation / Te Take Tūtohunga
Adoption of the CD and supporting information enables commencement of community engagement as required by section 93A of the LGA.
3) Financial Implications and Budgetary Provision / NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua
The LTP is the fundamental document that underpins all financial and budgetary provisions over the life of the Plan but does not, in itself, require specific financial arrangements other than those used for consultation.
1. Consultation Document - A3096847 ⇩
2. Proposed significant forecasting assumptions - A3097098 ⇩
3. Proposed 10-year financial strategy - A3101438 ⇩
4. Proposed 30-year Infrastructure Strategy - A3097132 ⇩
5. Proposed capital works programme - A3097106 ⇩
6. Capital achievability statement - A3097130 ⇩
7. Forecast financial statements - A3101349 ⇩
8. COVID 19 statement - A3097112 ⇩
9. Forecast funding impact statements whole of council and activity - A3101333 ⇩
10. Proposed funding impact statement (rates) - A3101332 ⇩
11. Forecast reserve funds - A3097116 ⇩
12. Proposed accounting policies - A3097107 ⇩
13. Proposed revenue and financing policy - A3097109 ⇩
14. Proposed treasury, liability and investment policies - A3097111 ⇩
15. Proposed rates remission and postponement policies - A3097108 ⇩
16. Proposed significance and engagement policy - A3097110 ⇩
17. Proposed fees and charges schedule - A3100439 ⇩
Compliance schedule / Te Hōtaka Take Ōkawa:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement / He Take Ōkawa |
Staff assessment / Te Aromatawai Kaimahi |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
High degree of significance as it outlines Council’s work programme and delivery to the community for the next 10 years. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Local Government Act 2002 Local Government Rating Act 2002 |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Community Boards have been included in the development of the Consultation Document and Supporting Information. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
The views and preferences of Māori will be received as part of the engagement on the CD and supporting information. The possible implications for Māori may be considered significant. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
The community at large is expected to have an interest in the content of the CD and supporting information. |
State the financial implications and where budgetary provisions have been made to support this decision. |
The LTP is the fundamental document that underpins all financial and budgetary provisions over the life of the Plan but does not, in itself, require specific financial arrangements other than those used for consultation. |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |