Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Bay of Islands-Whangaroa Community Board Meeting

 

Thursday, 2 July 2020

Time:

10.00 am

Location:

Baysport Pavillion, Harmony Lane, Waipapa

 

 

Membership:

Chairperson Belinda Ward

Deputy Chairperson Manuwai Wells

Member Lane Ayr

Member Manuela Gmuer-Hornell

Member Dave Hookway

Member Bruce Mills

Member Frank Owen

Member Rachel Smith

Member Kelly Stratford

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

The Local Government Act 2002 states the role of a Community Board is to:

(a)      Represent, and act as an advocate for, the interests of its community;

(b)      Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(c)      Maintain an overview of services provided by the territorial authority within the community;

(d)      Prepare an annual submission to the territorial authority for expenditure within the community;

(e)      Communicate with community organisations and special interest groups within the community;

(f)       Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·         Amenity lighting

·         Cemeteries

·         Drainage (does not include reticulated stormwater systems)

·         Footpaths/cycle ways and walkways.

·         Public toilets

·         Reserves

·         Halls

·         Swimming pools

·         Town litter

·         Town beautification and maintenance

·         Street furniture including public information signage.

·         Street/public Art.

·         Trees on Council land

·         Off road public car parks.

·         Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.    Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.    Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.    Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.    Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.    To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.    To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7.    Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.    To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.    To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.  To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.  Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.  Recommend new bylaws or amendments to existing bylaws.

13.  Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.  Exercise the following powers in respect of the Council bylaws within their community:

a.    Control of Use of Public Spaces – Dispensations on signs

b.    Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.     Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.    Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.    Speed Limits – Recommend places and speed limits which should be imposed.

15.  To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.  Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.  To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.  To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.  In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.  Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.    Comment on adverse performance to the Chief Executive in respect of service delivery.

2.    Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.    Assist their communities to set priorities for Pride of Place programmes.

4.    Have special regard for the views of Maori.

5.    Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.    Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.    Seek and report to Council community feedback on current issues by:

a)     Holding a Community forum prior to Board meetings

b)     Varying the venues of Board meetings to enable access by members of the community

8.    Monitor and make recommendations to Council to improve effectiveness of policy.

9.    Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.    Provide appropriate management support for the Boards.

2.    Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.    Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.   the disposal and purchase of land

b.   proposals to acquire or dispose of reserves

c.   representation reviews

d.   development of new maritime facilities

e.   community development plans and structure plans

f.    removal and protection of trees

g.   local economic development initiatives

h.   changes to the Resource Management Plan

4.    Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.    Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.    Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.    Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.    Help Boards to implement local community projects.

9.    Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.  Provide information.

 


 

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Belinda Ward

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Residence in Watea

 

 

 

Belinda Ward (Partner)

Ward Jarvis Family Trust

Trustee and beneficiary

 

 

Kenneth Jarvis Family Trust

Trustee and beneficiary

 

 

Residence in Watea

Trustee

 

 

Lane Ayr

Retired

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Lane Ayr (Partner)

Riverview School

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Bruce Mills

Galloquine Trust / Galloquine Limited

Director

 

 

Whangaroa Community Trust

Trustee

 

 

Manuwai Wells

No form received

 

 

 

Frank Owen

No form received

 

 

 

Manuela Gmuer Hornell

Bay of Islands Sailing week Incorporated

Chair

Funding for events

Step aside from decisions that arise, that may have conflicts

Te Au Mārie 1769 Sestercennial Trust

Trustee

 

Step aside from decisions that arise, that may have conflicts

Chris Hornell and Manuela Gmuer-Hornell Partnership

Partner

 

Step aside from decisions that arise, that may have conflicts

Hornell-Gmuer Trust

Trustee and Beneficiary

 

Step aside from decisions that arise, that may have conflicts

Russell Contracting Limited

Family Business

 

Step aside from decisions that arise, that may have conflicts

Dave Hookway

Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB

Employee

Possibility of joint working groups with FNDC

Consider each situation on merit and declare any potential conflict

Property on Waipapa West Road

Property owner

Issues to do with the street

Declare as appropriate

Cr Kelly Stratford

KS Bookkeeping and Administration

Business Owner, provides book keeping, administration and development of environmental management plans

None perceived

Step aside from decisions that arise, that may have conflicts

Waikare Marae Trustees

Trustee

Maybe perceived conflicts

Case by case basis

Bay of Islands College

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Karetu School

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Maori title land – Moerewa and Waikare

Beneficiary and husband is a shareholder

None perceived

If there was a conflict, I will step aside from decision making

Sister is employed by Far North District Council

 

 

Wil not discuss work/governance mattes that are confidential

Gifts - food and beverages

Residents and ratepayers may ‘shout’ food and beverage

Perceived bias or predetermination

Case by case basis

Kelly Stratford (Partner)

Chef and Barista

Opua Store

None perceived

 

Maori title land – Moerewa

Shareholder

None perceived

If there was a conflict of interest I would step aside from decision making

Rachel Smith

Friends of Rolands Wood Charitable Trust

Trustee

 

 

Mid North Family Support

Trustee

 

 

Bay of Islands Amateur Swimming Club

Committee Member

 

 

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member

 

 

Rachel Smith (Partner)

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member

 

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Baysport Pavillion, Harmony Lane, Waipapa on:

Thursday 2 July 2020 at 10.00 am

Order Of Business

1          Karakia Timatanga – Opening Prayer. 9

2          Apologies and Conflicts of Interest 9

3          Public Forum.. 9

4          Deputations. 9

5          Speakers. 9

6          Confirmation of Previous Minutes. 10

6.1            Confirmation of Previous Minutes. 10

7          Reports. 21

7.1            Statement of Community Board Fund Account as at 31 May 2020. 21

7.2            Project Funding Reports. 25

7.3            Funding Applications. 36

7.4            Item to Lie on The Table - Request for Focus Paihia to Install a Fitness Station on Lucy Elizabeth Williams Reserve, Paihia. 69

7.5            Bay of Islands-Whangaroa Footpaths Programme 2020/21. 92

8          Information Reports. 98

8.1            Our Kerikeri: Vision and Goals. 98

9          Karakia Whakamutunga – Closing Prayer. 121

10       Meeting Close. 121

 

 


1            Karakia Timatanga – Opening Prayer

We ask that through the boards discussions and decisions the representatives elected may advocate on behalf of the bay of islands-whangaroa community with imagination, skill and wisdom to achieve a fairer and more united community that enhances the wellbeing of the community and solves the community's problems efficiently and effectively.

2            Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Public Forum

Rangitane Recreation Association Inc. (10 minutes).  

4            Deputations

No requests for deputations were received at the time of the Agenda going to print.

5            Speakers

National Street Rod Association - Roz Dennis

Tukau Community Trust – Representative TBD


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

File Number:           A2891262

Author:                    Casey Gannon, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

  

Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 4 June 2020 are a true and correct record.

 

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       2020-06-04 Bay of Islands-Whangaroa Community Board Minutes - A2893199  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications requiring input from the Chief Financial Officer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

   MINUTES OF Bay of Islands-Whangaroa Community Board Meeting
HELD
electronicalLy via TEAMS
ON
Thursday, 4 June 2020 AT 10.00 am

PRESENT:              Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Kelly Stratford, Member Dave Hookway, Member Rachel Smith

IN ATTENDANCE: Cheryl Smith (Sport Northland)

1            karakia timatanga – opening Prayer

Councillor Smith opened the meeting with the Council prayer.

2            Apology

Resolution  2020/17

Moved:       Chairperson Belinda Ward

Seconded:  Member Rachel Smith

That the apology for lateness received from Manuwai Wells be accepted.

Carried

3            Public Forum

There was no public forum.

4            Deputations

There were no deputations.

5            Speakers

Bart van der Meer, representing Volunteering Northland, spoke in regards to item 7.6 – Funding Applications.

Life Education Trust was unavailable to speak in regards to item 7.6 – Funding Applications.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2881653, pages 10 - 17  refers.

Resolution  2020/18

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirms the minutes of their meeting held 5 March 2020 as a true and correct record.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7            Reports

7.1         Chairperson and Members Report

Agenda item 7.1 document number A2863406, pages 18 - 26 refers.

Resolution  2020/19

Moved:       Member Lane Ayr

Seconded:  Chairperson Belinda Ward

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward and Member Ayr and Member Gmuer-Hornell.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.2         Item Left to Lie on the Table - Right of Way Easement Over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri

Agenda item 7.2 document number A2863461, pages 27 - 32 refers.

Recommendation  

Moved:       Member Rachel Smith

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board recommends to Council:

a)      Uplifts the report “Right of Way Easement over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri” for consideration.

b)      In its role as administering body of the reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants a vehicular right of way easement over the reserve held in NA26D/425 being Lot 3 DP 70169; and

c)      In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned easement.

In Favour:       Belinda Ward and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway

Abstained:       Kelly Stratford

lost

The Board requested the minutes note: the Bay of Islands-Whangaroa Community Board would prefer in the future not to receive comments in reports like "however there appears to be no good reason for declining the request".

The Board requested the report be considered by Council without a recommendation from the Board. They didn't believe the report provided enough explanation to be comfortable recommending to change the resource consent conditions.

7.3         Name change for last section of Okura Bay Road to Gates Way

Agenda item 7.3 document number A2844726, pages 33 - 46 refers.

MOTION

Moved:       Member Bruce Mills

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name the private right-of-way, Gates Way that is currently addressed after 147 Okura Bay Road, Totara North as per map A2844382.

Amendment

Moved:       Member Dave Hookway

Seconded:  Member Kelly Stratford

That this item was left to lie on the table.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

carried

The amendment became the substantive motion.

RESOLUTION  2020/20

Moved:       Member Dave Hookway

Seconded:  Member Kelly Stratford

That this item was left to lie on the table.

Carried

7.4         Statement of Community Board Fund Account as at 30 April 2020

Agenda item 7.4 document number A2875195, pages 47 - 50 refers.

Resolution  2020/21

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2020”.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.5         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2020

Agenda item 7.5 document number A2876785, pages 51 - 52 refers.

Resolution  2020/22

Moved:       Chairperson Belinda Ward

Seconded:  Member Dave Hookway

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2020.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.6         Rural Travel Funding - Applications Winter Round 2019/20

Agenda item 7.8 document number A2862166, pages 90 - 111 refers.

Resolution  2020/23

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)      Bay of Islands Amateur Swimming Club Inc                                                  $4,420.00

b)      Paihia Football Club                                                                                           $2,096.85

c)      Russell School                                                                                                            $884

d)      Northland Inline Skating Club                                                                           $2,382.38

e)      Kaikohe Rugby Football and Sports Club                                                          $530.40

f)       Kerikeri High School                                                                                          $1,728.22

Total                                                                                                                            $12,041.85

That this funding is allocated subject to:

·    If the season does not take place, or is shortened, the Funding Advisor, on the advice of Sport Northland, is authorised to reduce or decline the funding granted, with any monies not paid out to be carried over to the next financial year.

·    The Funding Advisor will report back to the Community Board on any funding that is declined or reduced on the advice of the Sport Northland Community Connector.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

The meeting was adjourned from 1:57 pm to 2:32 pm.

7.7         Rural Travel Funding Project Reports

Agenda item 7.9 document number A2862149, pages 112 - 135 refers.

Resolution  2020/24

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the Rural Travel Project Reports from:

a)      Bay of Islands Swimming Club Inc

b)      Bream Bay Swimming Club

c)      Kerikeri Gymnastics (1/2)

d)      Kerikeri Gymnastics (2/2)

e)      Northwave Swim Club

f)       Russell Soccer and Netball

g)      Northland Inline Skating (Stingrays)

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.8         Funding Applications

Agenda item 7.6 document number A2861881, pages 53 - 82 refers.

MOTION  2020/25

Moved:       Member Lane Ayr

Seconded:  Member Kelly Stratford

a)      approves the sum of $1,882 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

Amendment

Moved:       Member Dave Hookway

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a)      approves the sum of $1,732 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

carried

The amendment became the substantive motion.

2020/25A

Moved:       Member Dave Hookway

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a)      approves the sum of $1,732 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

carried

RESOLUTION 2020/25B

Moved:       Member Lane Ayr

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board:

b)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Life Education Trust for costs towards refurbishment of the mobile classroom to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Dave Hookway

carried

Member Hookway requested the minutes note he was not against the work of the organisation but did not support the grant to refurbish the mobile classroom.

Motion

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board:

c)   approves the sum of $2,496 (plus GST if applicable) be paid from the Board’s Community Fund account to Tai Huri Films for costs towards short film screening to support the following Community Outcomes:    

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board:

c)   approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s     Community Fund account to Tai Huri Films for costs towards short film screening to support the following Community Outcomes:    

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Manuela Gmuer-Hornell

Abstained:       Dave Hookway

carried

The amendment became the substantive motion.

2020/25C

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board:

c)   approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s     Community Fund account to Tai Huri Films for costs towards short film screening to support the following Community Outcomes:    

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Manuela Gmuer-Hornell

Abstained:       Dave Hookway

carried

Motion

Moved:       Member Rachel Smith

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board:

d)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion to support the following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

d)      approves the sum of $2,900 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion, not including telephone/internet depreciation, to support the following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Dave Hookway

carried

The amendment became the substantive motion.

2020/25D

Moved:       Member Manuwai Wells

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

d)      approves the sum of $2,900 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion, not including telephone/internet depreciation, to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Dave Hookway

carrieD

7.9         Project Funding Reports

Agenda item 7.7 document number A2861750, pages 83 - 89 refers.

Resolution  2020/26

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a)   Bay of Islands Vintage Railway

b)   Whangaroa Health Services Trust

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

8            Information Reports

8.1         Bay of Islands-Whangaroa Community Hall Annual Information Update

Agenda item 8.1 document number A2850800, pages 136 - 202 refers.

motion

Moved:       Member Bruce Mills

Seconded:  Member Dave Hookway

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Hall Annual Information Update.

Amendment

Moved:       Member Rachel Smith

Seconded:  Member Dave Hookway

That the Board request a report updating the progress achieved on the Implementation Plan, Monitoring and Evaluation actions identified in the Halls and Facilities Strategy.

 

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

carried

The amendment became the substantive motion.

REOLUTION 2020/27

Moved:       Member Rachel Smith

Seconded:  Member Dave Hookway

That the Board request a report updating the progress achieved on the Implementation Plan, Monitoring and Evaluation actions identified in the Halls and Facilities Strategy.

 

Carried

9            Meeting Close

The meeting closed at 2:55 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting to be held on 2 July 2020.

 

...................................................

CHAIRPERSON

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

7            Reports

7.1         Statement of Community Board Fund Account as at 31 May 2020

File Number:           A2896072

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 May 2020”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2019

$194,572.00

·    Plus Community grant refund from Be Free Incorporated

$386.09

·    Less funds granted and uplifted to 31 May 2020

$169,701.57

·    Less funds not uplifted from 12 August 2019 for Kerikeri Open Art Studios Trail

$2,000.00

·    Less funds not uplifted from 04 November 2019 for Tukau Community Fund

$2,500.00

·    Less funds not uplifted from 09 December 2019 for Resilient Russell Charitable Trust

$130.43

·    Less funds not uplifted from 03 February 2020 for Te Tai Tokerau Access Arts Trust

$4,256.00

·    Less funds not uplifted from 05 March 2020 for Te Ohanga Reo O Matangirau

$2,000.00

Community Fund Account balance as at 31 May 2020

$14,370.09

 

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 May 2020 is $14,370.09.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board.  The statement of the Community Fund account as at 31 May 2020 is attached.

Attachments

1.       Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 31 May 2020 - A2896060  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

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7.2         Project Funding Reports

File Number:           A2861823

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

 

Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a)      Kaitaia Eco-Centre (Bay of Islands Timebank)

b)      Kawakawa Business Association

c)      Whangaroa Museum

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

 

Attachments

1.       BOIWCB - Project Report - EcoCentre Kaitaia - A2898515

2.       BOIWCB - Project Report - Kawakawa Business Association - A2898514

3.       BOIWCB - Project Report - Whangaroa Museum - A2898516  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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7.3         Funding Applications

File Number:           A2900244

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 2 July 2020 meeting.

Executive Summary

·        Subject to adoption of the 2020/21 Annual Plan, it is anticipated the Bay of Islands-Whangaroa Community Board will have $161,239 funding available for the 2020/21 financial year.  This does not include any funds carried over from the 2019/20 financial year, which have not been finalised at time of this report being prepared.  Any funds carried over will be shown in the next report to the Board.

·        The Bay of Islands-Whangaroa also has $33,333 available as placemaking funds.

·        Four applications for funding have been received, requesting a total of $10,885.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to National Street Rod Association for costs towards hosting the 2020 Nationals over Labour Weekend 2020 to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $1,410 (plus GST if applicable) be paid from the Board’s Community Fund account to Rangatahi Ora Roa Association for costs towards a traditional Māori practices retreat for teenagers to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

iii)        A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki

 

Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Tukau Community Trust for costs towards period underwear to low income women to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities


Recommendation

That the Bay of Islands-Whangaroa Community Board approves the sum of $1,475 (plus GST if applicable) be paid from the Board’s Community Fund account to Be Free Inc for costs towards the Battle of the Bands to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

 

1) Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.


2) Discussion and Options

Applicant

Project

Requested

Recommended

Comments

Community Outcome(s)

Type

National Street Rod Association

National Labour Weekend Meet

$5,000

(12.5%)

$5,000

This is an annual event that brings a large number of visitors from outside of the Far North District.

i)  Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Event

Rangatahi Ora Roa

Traditional Māori practices youth workshop

$1,410

(36%)

$1,410

This is a training camp that will allow local Rangatahi to reconnect with their heritage and learn traditional Māori practices such as food gathering.

i)  Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

iii) A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki

Community Development

Tukau Community Trust

Period underwear

$3,000

(50%)

$3,000

This project is to enable the trust to provide local women with period underwear, reducing the need for disposable menstrual items and removing some of the barriers faced by women around period poverty.

i)  Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Community Development

Be Free Inc

Battle of the Bands

$1,475

(37%)

$1,475

This is an annual event that is well supported within the community.

i)  Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested

Option 2    Authorise partial funding

Option 3    Decline funding

Reason for the recommendation

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

 

Attachments

1.       BOIWCB - Application - National Street Rods - A2898518

2.       BOIWCB - Application - Rangitahi Ora Roa - A2898519

3.       BOIWCB - Application - Tukau Community Trust - A2898520

4.       BOIWCB - Application - Be Free Battle of the Bands - A2905665  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

7.4         Item to Lie on The Table - Request for Focus Paihia to Install a Fitness Station on Lucy Elizabeth Williams Reserve, Paihia

File Number:           A2827638

Author:                    Nina Gobie, Team Leader - Facilities Operations

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To approve Focus Paihia installing a fitness station, consisting of ten exercise pieces in Lucy Elizabeth Williams Scenic Reserve, Paihia. Once built, the fitness station will be gifted to Council after an agreed timeframe that ensures Council is satisfied the construction has been carried out in a manner that does not cause unreasonable liability to the ratepayer and can be removed / and / or replaced once it does start to become a liability.

Executive Summary

·        Focus Paihia have requested Council to approve the installation of fitness equipment in Lucy Williams Reserve, Paihia.

·        The fitness equipment will be supplied and funded by Focus Paihia using part of the 2019/20 Paihia targeted rate.

·        The installation will need approval by Council as the landowner.

·        Once built, the exercise station will be gifted to Council after a time that Council is satisfied the construction has been carried out in a manner that does not cause unreasonable liability to the ratepayer.

·        An agreement to be established that captures roles and responsibilities and what should happen when the equipment becomes a liability to the ratepayer, needing to be removed and / or replaced.

·        This report was presented to the Bay of Islands-Whangaroa Community Board for consideration at the meeting on 9 December 2019, as a supplementary agenda. The Community Board resolved to leave the report to lie on the table until further information could be brought back to the Community Board and so that the public and Community Board members have time to look at the request.

 

Recommendation

That the Bay of Islands–Whangaroa Community Board:

a)      Uplifts the report “Request for Focus Paihia to Install a Fitness Station on Lucy Elizabeth Williams Reserve, Paihia.

b)      Approve the installation of the fitness station consisting of 10 exercise pieces in Lucy Elizabeth Williams Scenic Reserve, Paihia subject to the following:

i)       Construction / installation be carried out by Focus Paihia at its own cost

ii)      That all engineering costs are met by Focus Paihia

iii)     That an archaeological assessment is carried out by Focus Paihia at its own expense, if required

iv)     That an agreement is signed by Far North District Council and Focus Paihia prior to the stations installation concerning future roles and responsibilities including repairs, upgrades, replacements and / or removal requirements

c)      Receives the completed fitness station as a gift only when Council is satisfied that construction has been carried out in a manner that does not cause unreasonable liability to the Ratepayer.

 

 

1) Background

Far North District Council recognises the role that Focus Paihia has in contributing to the development of its local community stretching from Watea and Haruru Falls through to Waitangi and Paihia. Far North District Council has agreed to work with Focus Paihia to establish and implement Community Improvement programmes as per an Agreement signed in April 2019 (as attached).

It is noted in this Agreement that “any assets created using funding provided by Council through the targeted rate will not automatically transfer to Council unless approval is sought and approval given.

The fitness station was submitted as part of the 2018/19 programme of works / initiatives as an attachment to the 2018/19 agreement with a formal request to approval this project submitted in September 2019.

At the Bay of Islands-Whangaroa Community Board, it was resolved to leave this report to lie on the table as the report was included as a Supplementary Agenda and both the members of the public and Community Board members have time to read the report. The Community Board also requested that Focus Paihia undertake consultation and provide written confirmation with the motel owner behind the reserve, as well as have Mr. John Williams approve and provide written confirmation on the proposed design.

Staff notified Focus Paihia of the above, Chris Williams from Focus Paihia will provide the written confirmation at the meeting.

2) Discussion and Options

Council has received an offer from Focus Paihia to install ten pieces of exercise equipment on the Lucy Elizabeth Williams Scenic Reserve, 152 - 154 Marsden Road, Paihia.

The site was gifted to Council by Mr. John Williams as a place to relax and enjoy the view. 

In 2013, the reserve was gazetted as a Scenic Reserve and in 2014, the Lucy Elizabeth Reserve Management Plan (as attached) was prepared as per the Reserves Act 1977. Both plans reflect the intention that Lucy Elizabeth Williams Scenic Reserve be a place to relax and enjoy the view out towards the Bay of Islands.

The Reserves Act s19(3)(c) states: to the extent compatible with the principle or primary purposes of the retention and preservation of the natural or scenic values, open portions of the reserve may be developed for amenities and facilities where these are necessary to enable the public to obtain benefit and enjoyment of the reserve.

The Reserve Planner has reviewed the proposal and noted that “The activity does not fit perfectly within the purpose of the reserve or the plan for it.  However, both of these guiding documents also do not fit the reserve. The reserve is gazetted a scenic reserve meaning that it should have qualities of scenic interest, beauty or natural features that it should be preserved in perpetuity for the public interest.  Its scenic value lies in the land and view of the Bay of Islands on the other side of the road and the view is not limited to this property but is the (beautiful) general view available from many places in Paihia (including the beach itself across the road). 

The location of the exercise equipment will be at the back of the reserve and will not impact those who wish to use the site to view the Bay of Islands.


 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Aerial of Lucy Williams Reserve, Paihia

 

The plan for the reserve, which provides for activities not usually allowed in scenic reserves, outlines the intention for the reserve to be a family destination and a place to relax.  It intends this through a pathway for bike riding and pedestrians as well as a structured play area and green space.

 

The proposed exercise equipment is consistent with the plan as the equipment and path are in the general area/children’s play space.  This is the appropriate location for any structures as it preserves the view of the Bay of Islands and is the furthest away from traffic.

 

Photographic image of the exercise equipment proposed

 

The play area is unlikely to be developed with a playground structure as originally suggested by the concept plan and policy 3 (page 7) as there is a suitable children’s playground developed by Rotary 190 metres away via a footpath and zebra crossing and visible from the reserve.  The existing playground is not popular enough to warrant a second one in the immediate vicinity. 

 

By establishing exercise equipment, Council is providing different playground structures which provides for a diversity of recreation spaces and users in Paihia. This will mean that the play space in the reserve will have higher usage as it will not be competing with the reserve along the beach but complimenting it by providing a new activity along the reserve network. 

 

The equipment does not meet policy 1 of the Management Plan and will not be made of natural materials.  However, this compromise allows for more durable products that should result in a lesser financial burden on the ratepayer for maintenance.  There is also the ability to colour match parts of the equipment to the natural palate of the policy.”

 

This activity will not prevent the other features of the plan being developed while the green open space at the front of the reserve will be retained.

 

Notwithstanding the above comments, consultation must also occur as per the ‘Cultural Values’ section of the Management Plan and that Focus Paihia provide evidence that they support this proposal before any works commence.

An email dated 21 October 2019 from Ngati Kawa Taituha (Maori representative on Focus Paihia, member of the local hapu Ngati Rahiri Ngati Kawa and Chairman Waitangi Marae) confirmed the proposal has been in the pipeline for some time and that Focus Paihia has held a number of public meetings including hapu where everyone was encouraged to take the opportunity to comment on the project. Consultation included notices in community newsletters, posts in Facebook and information in the Focus Paihia website resulting in very little, if any objections which reflects the support this proposal is receiving from the local community.

Ngati Kawa Taituha also noted the site was previously a motel complex and that any archaeological remains would have been damaged, if not destroyed during its construction and demolition. Ngati Kawa Taituha also believes the exercise station will have minimal impact and effect on the land and surrounding environment and that the proposal will not degrade cultural values and that it may have the opposite effect, giving the green space more use and recognition, creating more mauri (life force) in this space.

The proposed fitness equipment will require some on-going maintenance which the costs and levels of service will need to be agreed upon however, at this stage will be minimal and Council will benefit from the warranty periods as noted below.

Consideration will need to be on the fact that the reserve is situated within a Coastal Marine Environment and over time may impact the exercise pieces structural integrity. This is partly driving the requirement for an agreement that covers any significant repairs and Council’s right to replace and / or remove any items as deemed necessary.

Reason for the recommendation

The fitness station can be broadly considered as meeting the vision of the previous owner Mr. Williams, the objectives of the Management Plan and Focus Paihia’s planned initiatives as per their 2018/19 Community Improvement Programme.

The proposal has already been seen by several the Bay of Islands – Whangaroa Community Board members who have indicated their support of the proposed fitness station.

That the proposal can proceed with the following conditions: (i) Council agrees as landowner; (ii) tangata whenua are consulted with and support the proposal; and (iii) that as part of the approval process that before any works commence an agreement is established that identifies the roles and responsibilities and expectations as noted in this report.

3) Financial Implications and Budgetary Provision

Focus Paihia will partially fund the fitness station from the 2018/19 and 2019/20 targeted rate funds as received and must be able to meet any remaining costs as needed that will cover any engineering and archaeological costs as well as the construction, installation and maintenance costs until such time as the assets are vested and Council agrees to receive this gift.

The manufacturer’s warranty is two years on all moving parts and ten years on the frames.

It is noted that the provider of the equipment states “the equipment is extremely high quality and has very few issues even over time, they would be very surprised if there were any costs to Council within five years.”

It is estimated ongoing maintenance costs will be $1000 approximately per annum after five years and that Council budgets for this as part of the 2023/24 operational budget.

Attachments

1.       Lucy-Elizabeth-Reserve-Managment-Plan - A2209520

2.       Community Initiative Programme CIP Agreement Focus Paihia 2019 - signed - A2724451  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low as per Management Plan

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Reserves Act 1977

Lucy Elizabeth Reserve Management Plan

Focus Paihia Community Improvement Programme Agreement with Far North District Council

Heritage NZ

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This matter has been referred to the Community Board as ‘Reserves’ are one of the "civic amenities" referred to in the delegations of the Community Board and is noted as being one of Council’s listed activities.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Focus Paihia to raise the proposal with Heritage NZ given its location.

An email of support has been received confirming their support of the proposed fitness station as noted in the body of the report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Management Plan in place – required considerable consultation at the time to have this approved.

State the financial implications and where budgetary provisions have been made to support this decision.

On-going OPEX after an agreed period that enables warranties to be met and any issues resolved.

District Facilities to apply for additional OPEX of $1000 annually to maintain the fitness station equipment after 5 years until such time as the equipment needs replacing or removal.

An agreement between Council and Focus Paihia to be signed outlining roles and responsibilities esp. concerning repairs, upgrades, replacements and / or removal. 

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

7.5         Bay of Islands-Whangaroa Footpaths Programme 2020/21

File Number:           A2896402

Author:                    Jaco Cronje, Capital Works Project Manager

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To seek approval for the 2020/21-year footpath programme for the Bay of Islands-Whangaroa Ward.

Executive Summary

·        There is $156,826 allocated for the 2020/21 financial year, in the Long-Term Plan for new footpaths in the Bay of Islands-Whangaroa Ward.

·        New Zealand Transport Agency (NZTA) will fund new footpath projects from the 2020/21 financial year at the current Funding Assistance Rate of 66% (i.e. FNDC must contribute a 34% local share).

·        NZTA will fund the highest ranked footpaths in order of priority, though other footpaths may be put forward on a business case basis.

·        FNDC have therefore prepared a 2020/21 footpath programme that maximise NZTA funding subsidy. This programme aligns with the discussions and workshop outcome of the Community Board.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board:

a)    agree to the 2020/21 footpath programme as follows:

                      i.        Length of Pa Road – Kerikeri

                    ii.        Te Tapui Road to Matauri Bay School link – Matauri Bay

                   iii.        Kaeo Pedestrian bridge next to Main Street bridge – Kaeo

 

b)    agree to allocate the remaining funds towards:

                       i.         SH11 - Kaipatiki Rise towards Yorke Road (Unfinished Section in Haruru Falls) completion of Shared Use Path dependent on Slip remediation work by NZTA.

 

1) Background

NZTA Footpath Funding

Prior to 2018/19 financial year, new footpath construction did not attract funding subsidy from NZTA. However, this has changed and NZTA have advised that they will now fund the construction of new footpaths under the Low Cost – Low Risk programme. This allows for a streamlined funding approval for projects valued at less than $1M, which would include the footpaths routinely constructed by FNDC. It also means that new footpaths funding through this mechanism would attract NZTA funding subsidy at 66% of total project cost.

NZTA’s requirement is that the application for subsidy for new footpaths is not excessive compared to the remainder of the roading programme, and that prioritisation is aligned to the Government Policy Statement on Land Transport.  This has four strategic priorities:

·        Safety – a safe system, free of death and serious injury;

·        Access – a system that provides increased access to economic and social opportunities, enables transport choice and access, and is resilient;

·        Environment – a system that reduces greenhouse gas emissions, as well as adverse effects on the local environment and public health;

·        Value for money – a system that delivers the right infrastructure and services to the right level at the best cost.

 

Potential new footpaths in the Bay of Islands-Whangaroa Ward have been identified through a blend of resident, FNDC Staff and community board requests. The schedule of new footpaths produced has been prioritised against the above criteria.

This methodology has been accepted by NZTA who have also agreed that they will provide funding subsidy for the highest-ranking projects on a Ward rather than a District basis.

The highest-ranking projects in each Ward will therefore attract subsidy from NZTA.

Community Board Project List

The Community Board have previously notified staff of their highest priority new footpath projects over a 3-year period:

-    Landing Road bridge to Scudders Beach Road – Constructed 2018/19

-    Matauri: Te Tapui Road to Matauri Bay School link – Construction 2019/20

-    Opua: Kellet Street at Opua school – Construction 2019/20

-    Russell: Long Beach corner to car park – Construction 2019/20

-    Moerewa: Snowdon Ave (Arterial route to SH1, high traffic, supplementary)

-    Kerikeri: Landing Road near Stone Store carpark – Constructed 2018/19

-    Haruru: Watea to Haruru Falls Road (SH11 Nautical Drive to Haruru Falls Rd)

-    Totara: School Road

-    Kaeo: Omaunu Road

-    Kawakawa: Bowen Street – Construction 2020/21

Three of these projects were included, and constructed, within the 2018/19 and 2019/20 footpaths programme assessed using the NZTA prioritisation methodology described above. One of these projects are included in the recommended 2020/21 footpath programme.

Relationship to the Walking and Cycling Strategy

The Walking and Cycling Strategy is currently under development and is not available to inform this paper. However, the approach detailed in this report may be superseded by the outcomes of the Walking and Cycling Strategy.

2) Discussion and Options

The proposed 2020/21 footpath programme aligns with the discussions and workshop outcome of the Community Board.

The Community Board has two options:

Option One:

To complete the currently programmed works for 2020/21 and receive limited subsidy;

-    Matauri: Te Tapui Road to Matauri Bay School link

-    Opua: Kellet Street at Opua school

-    Moerewa: Snowdon Ave (Arterial route to SH1, high traffic, supplementary)

-    Haruru: Watea to Haruru Falls Road (SH11 Nautical Drive to Haruru Falls Road)

Option Two:

To complete the recommended 2020/21 footpath programme as noted in the Recommendation and receive maximum subsidy.

 

Recommendations

 

That the Bay of Islands-Whangaroa Community Board:

a)    agree to the 2020/21 footpath programme as follows:

                      i.        Length of Pa Road – Kerikeri

                    ii.        Te Tapui Road to Matauri Bay School link – Matauri Bay

                   iii.        Kaeo Pedestrian bridge next to Main Street bridge – Kaeo

b)    agree to allocate the remaining funds towards:

                       i.         SH11 - Kaipatiki Rise towards Yorke Road (Unfinished Section in Haruru Falls) completion of Shared Use Path dependent on Slip remediation work by NZTA.Reason for the recommendation

The adoption of this recommendation will maximise the size of the 2020/21 new footpath programme as each individual footpath project will attract 66% funding subsidy from NZTA.

3) Financial Implications and Budgetary Provision

There is $156,826 allocated for the 2020/21 financial year in the Long-Term Plan for new footpaths in the Bay of Islands-Whangaroa Ward.

NZTA have provisionally approved a $339,939.39 funded new footpath programme, allocated to Bay of Islands-Whangaroa Community Board.

Attachments

1.       Bay of Islands-Whangaroa Community Board- New Footpaths Programme 2020-21 - A2901334

2.       Bay of Islands-Whangaroa Community Board - Footpaths Matrix 2020 - A2901333  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This report has a low degree of significance as the outcome will comply with current policy regardless of whether or not subsidy is obtained.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The following Policy is relevant:

- Footpaths Policy #5004

The recommendations align with this policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

The footpaths are of local relevance and each Community Board sets their own Footpaths Programme for the upcoming year.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There is no impact on Māori aside from the benefits of adopting the recommendation to maximise benefits.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Customers: Interest in how money is spent, and how much subsidy is gained.  Interest in local work to them;

FNDC         Staff: Direction on what to build this year.

State the financial implications and where budgetary provisions have been made to support this decision.

This has been covered under 3) Financial implications and budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

8            Information Reports

8.1         Our Kerikeri: Vision and Goals

File Number:           A2889095

Author:                    Ken Ross, Community Development Advisor

Authoriser:             Darrell Sargent, General Manager - Strategic Planning and Policy

 

Purpose of the Report

Information:  To inform the Board of the work and findings of Our Kerikeri conducted on behalf of the Kerikeri community.

Executive Summary

Through 2019 a community group in Kerikeri (now) called ‘Our Kerikeri’ completed a body of work (Kerikeri Vision and Goals) on behalf of the wider community of Kerikeri. The Vision and Goals were compiled by Our Kerikeri after they carried out widespread consultation and discussion with many individuals and community groups. Our Kerikeri confirm that these are an accurate record and collation of the thinking and aspirations of the Kerikeri Community. The ‘Our Kerikeri’ group now wish to inform Council of their findings and seek to find ways to mutually build a pathway to collectively achieve the ‘Vision and Goals’.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Our Kerikeri: Vision and Goals.

 

 

Background

Early in 2019 a group of people came together to discuss the desirability of creating a Vision and set of Goals for Kerikeri, like the process that had been conducted by Focus Paihia some years earlier.  This group obtained some assistance and advice from Tania McInnes who was the Deputy Mayor at that time, and who had been one of the main drivers of the process in Paihia.

Starting in May 2019, a series of well-attended public meetings were held that then led to several smaller focus group meetings that began to consider the material from the wider consultation from a more focussed and issues-based standpoint.  Initially these foci were reasonably broad, but they soon refined themselves to reflect the Central Government’s four ‘well beings’.  At the same time this refinement was occurring a ‘targeted consultation’ process took place across a wide number of community and interest groups within Kerikeri that enabled the working party to enrich the original material that had been gathered plus ensure that a wide range of age, sector and interest groups had been given an opportunity to participate in the consultation process and the subsequent creation of the Community Vision and Shared Goals.

The working party completed formulating the Vision and Goals at the end of July 2019, and around the same time, the leadership team on the working party became Trustees of the ‘Our Kerikeri’ Charitable Trust.

Discussion and Next Steps

Since 2006 Council has encouraged communities to engage in a community planning process to identify, highlight and prioritise their values, aspirations and goals.  The plans that result from such processes give direction to communities to develop sustainably and to frame up projects that can be supported on a wider scale.  In this instance, Council didn’t initiate the process, but through the then Deputy Mayor, and one of Council’s Community Development Advisors, did provide a measure of support and advice for some of the processes undertaken in creating this document.

Since Council started receiving Community Plan documents from its communities it has invited and assisted to participate in this process, it has always maintained the stance that the Community Plan is a useful expression of community aspirations and it holds a place in ‘informing’ Council’s own planning activities. Also, when communities undertake Community Plan processes, it is explained to them that Council is not in a position to receive their document as a ‘binding contract’, but inherent in the arrangement, it is viewed more as a pathway that Council will assist them to travel.

‘Our Kerikeri’ therefore comes to the Bay of Islands/Whangaroa Community Board with the desire of a similar outcome.  Firstly, that Council will accept the document as an accurate expression of the Vision and Goals of the current Kerikeri Community, and secondly that Council will forge a meaningful relationship with Our Kerikeri, its working parties and the people of Kerikeri it represents.

Financial Implications and Budgetary Provision

There are no direct or immediate financial implications.  Any future budgetary provision for projects would be through Community Board Grants, Annual Plan or Long-Term Plan provisioning, or external funding

Attachments

1.       Our Kerikeri - ProjectIdeas - A2889112

2.       Our Kerikeri - Vision&Goals_FINAL - A2889111  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 


 


 


 


 


 


 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

2 July 2020

 

9            Karakia Whakamutunga – Closing Prayer

10          Meeting Close