AGENDA

 

 

Bay of Islands-Whangaroa Community Board Meeting

 

Monday, 3 February 2020

Time:

10.00 am

Location:

Baysport Pavillion, Harmony Lane, Waipapa

 

 

Membership:

Chairperson Belinda Ward

Member Lane Ayr

Member Manuela Gmuer-Hornell

Member Bruce Mills

Member Frank Owen

Member Manuwai Wells

Councillor Kelly Stratford

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

The Local Government Act 2002 states the role of a Community Board is to:-

(a)      Represent, and act as an advocate for, the interests of its community;

(b)      Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(c)      Maintain an overview of services provided by the territorial authority within the community;

(d)      Prepare an annual submission to the territorial authority for expenditure within the community;

(e)      Communicate with community organisations and special interest groups within the community;

(f)       Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·         Amenity lighting

·         Cemeteries

·         Drainage (does not include reticulated stormwater systems)

·         Footpaths/cycle ways and walkways.

·         Public toilets

·         Reserves

·         Halls

·         Swimming pools

·         Town litter

·         Town beautification and maintenance

·         Street furniture including public information signage.

·         Street/public Art.

·         Trees on Council land

·         Off road public car parks.

·         Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.    Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.    Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.    Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.    Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.    To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.    To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7.    Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.    To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.    To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.  To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.  Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.  Recommend new bylaws or amendments to existing bylaws.

13.  Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.  Exercise the following powers in respect of the Council bylaws within their community:

a.    Control of Use of Public Spaces – Dispensations on signs

b.    Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.     Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.    Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.    Speed Limits – Recommend places and speed limits which should be imposed.

15.  To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.  Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.  To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.  To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.  In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.  Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.    Comment on adverse performance to the Chief Executive in respect of service delivery.

2.    Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.    Assist their communities to set priorities for Pride of Place programmes.

4.    Have special regard for the views of Maori.

5.    Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.    Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.    Seek and report to Council community feedback on current issues by:

a)     Holding a Community forum prior to Board meetings

b)     Varying the venues of Board meetings to enable access by members of the community

8.    Monitor and make recommendations to Council to improve effectiveness of policy.

9.    Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.    Provide appropriate management support for the Boards.

2.    Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.    Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.   the disposal and purchase of land

b.   proposals to acquire or dispose of reserves

c.   representation reviews

d.   development of new maritime facilities

e.   community development plans and structure plans

f.    removal and protection of trees

g.   local economic development initiatives

h.   changes to the Resource Management Plan

4.    Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.    Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.    Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.    Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.    Help Boards to implement local community projects.

9.    Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.  Provide information.

 


 

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Belinda Ward

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Residence in Watea

 

 

 

Belinda Ward (Partner)

Ward Jarvis Family Trust

Trustee and beneficiary

 

 

Kenneth Jarvis Family Trust

Trustee and beneficiary

 

 

Residence in Watea

Trustee

 

 

Lane Ayr

Retired

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Lane Ayr (Partner)

Riverview School

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Bruce Mills

Galloquine Trust / Galloquine Limited

Director

 

 

Whangaroa Community Trust

Trustee

 

 

Manuwai Wells

No form received

 

 

 

Frank Owen

No form received

 

 

 

Manuela Gmuer Hornell

Bay of Islands Sailing week Incorporated

Chair

Funding for events

Step aside from decisions that arise, that may have conflicts

Cr Kelly Stratford

KS Bookkeeping and Administration

Business Owner, provides book keeping, administration and development of environmental management plans

None perceived

Step aside from decisions that arise, that may have conflicts

Waikare Marae Trustees

Trustee

Maybe perceived conflicts

Case by case basis

Bay of Islands College

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Karetu School

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Maori title land – Moerewa and Waikare

Beneficiary and husband is a shareholder

None perceived

If there was a conflict, I will step aside from decision making

Sister is employed by Far North District Council

 

 

Wil not discuss work/governance mattes that are confidential

Gifts - food and beverages

Residents and ratepayers may ‘shout’ food and beverage

Perceived bias or predetermination

Case by case basis

Kelly Stratford (Partner)

Chef and Barista

Opua Store

None perceived

 

Maori title land – Moerewa

Shareholder

None perceived

If there was a conflict of interest I would step aside from decision making

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Baysport Pavillion, Harmony Lane, Waipapa on:

Monday 3 February 2020 at 10.00 am

Order Of Business

1          Apologies and Conflicts of Interest 9

2          Public Forum.. 9

3          Deputations. 9

4          Speakers. 9

5          Confirmation of Previous Minutes. 10

5.1            Confirmation of Previous Minutes. 10

6          Reports. 21

6.1            Chairperson and Members Report 21

6.2            Road Naming - 66E Waipapa Rd, Kerikeri 41

6.3            Road Naming: 236 Tipene Tablelands Rd - Kauri Cliffs Drive. 54

6.4            Te Hononga Hundertwasser Carpark Smartlights. 68

6.5            Elected Members Code of Conduct 73

6.6            Statement of Community Board Fund Account as at 31 December 2019. 91

6.7            Funding Application Report 95

6.8            Project Funding Report 122

6.9            Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 19. 130

7          Information Reports. 132

7.1            Community and Customer Services Activities. 132

8          Public Excluded. 144

8.1            Nomination of Far North Community Board Executive Committee Representative. 144

9          Meeting Close. 145

 

 


1            Apologies and conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2            Public Forum

3            Deputations

No requests for deputations were received at the time of the Agenda going to print.

4            Speakers

10.30 am    Representative from Te Tai Tokerau Access Arts Trust

10.53 am    Representative from Be Free Incporated


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A2822674

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

  

Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 9 December 2019 are a true and correct record.

 

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       Unconfirmed Bay of Islands-Whangaroa Community Board Minutes 2019-12-09 - A2792760  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications requiring input from the Chief Financial Officer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

   MINUTES OF Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Totara North Hall, 4 Totara School Road, Totara North
ON Monday, 9 December 2019 AT 10:00 am

 

PRESENT:                   Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells

                                

Member Manuwai Wells opened the meeting with a karakia.

1            Apologies and conflicts of Interest

That the apology received from Cr Kelly Stratford be accepted and leave of absence granted.

2            Public Forum

Sally Cottle - from Quail Ridge Country Club spoke regarding Item 7.4 Roading Naming – 82 Rainbow Falls Road, Kerikeri.

Anthony Atkinson presented a petition requesting Council to make obvious the boundary of the unformed, unnamed legal road that connects the end of Deeming Road to the Esplanade Reserve on the Waikare shore of Tapu Point, Okiato.

Jane Johnston spoke regarding the concerns and issues regarding the income earnt from renting the Paihia Village Green (Focus Paihia) and the Paihia Memorial Hall (Paihia Memorial Hall Management Committee).

Jeanie McIlvride Mobley spoke against the petition requesting Council to make obvious the boundary of the unformed unnamed legal road that connects the end of Deeming Road to the Esplanade Reserve on the Waikare shore of Tapu Point, Okiato due to existing steps to the foreshore for public access.

Hylton Edmonds spoke against the petition requesting Council to make obvious the boundary of the unformed, unnamed legal road that connects the end of Deeming Road to the Esplanade Reserve on the Waikare shore of Tapu Point, Okiato.

Dean Rojewarng spoke against the petition requesting Council to make obvious the boundary of the unformed, unnamed legal road that connects the end of Deeming Road to the Esplanade Reserve on the Waikare shore of Tapu Point, Okiato.

Attachments tabled at meeting

1     Tabled Document - Speaking notes from Sally Cottle

2     Tabled Document - Petition for Esplanade Boundaries, Okiato Point

3     Tabled Document - Letter against Okiato Petition

 

3            Deputations

Doug Schmuck from Doug’s Opua Boatyard provided a video presentation on the history of Opua and Doug’s Boatyard and informed the Community Board that he will be submitting a resource consent to upgrade the boat yard.

Chris Williams from Focus Paihia spoke regarding Item 7.7 Request for Focus Paihia to install a Fitness Station on Lucy Elizabeth Williams Reserve, Paihia (Supplementary Agenda).

4            Speaker

Hannah Hunter spoke regarding funding for Kaeo Festival Group, Item 8.1 - Funding Application.

Trish MacIntosh spoke regarding funding for Resilient Russell Charitable Trust, Item 8.1 - Funding Application.

Jane Johnston spoke regarding funding for Bay of Islands Community Centre Association, Item 8.1 - Funding Application.

The meeting was adjourned from 11.46 am to 12.05 pm.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2768582, pages 8 - 15 refers

Resolution  2019/120

Moved:       Member Bruce Mills

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 4 November 2019 are a true and correct record.

Carried

 

6            Corporate Services Group

6.1         Bay of Islands-Whangaroa Community Board Calendar of Meetings 2020

Agenda item 6.1 document number A2784070, pages 16 - 20 refers

recommentation 

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board:

a)      adopt the following meeting dates for 2020 at venues to be determined by the Board:

·    12 March

·    23 April

·    4 June

·    16 July

·    27 August

·    8 October

·    19 November

b)      delegate the authority to amend the schedule of Community Board meetings, to the Chief Executive Officer.

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      adopt the following meeting dates for 2020 at venues to be determined by the Board:

·      3 February 2020

·      5 March 2020

·      2 April 2020

·      7 May 2020

·      4 June 2020

·      2 July 2020

·      6 August 2020

·      3 September 2020

·      1 October 2020

·      5 November 2020

·      3 December 2020

b)      delegate the authority to amend the schedule of Community Board meetings, to the Chair of the Bay of Islands-Whangaroa Community Board.

Carried

Amendment

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board hold their meetings in Waipapa.

Carried

The amendments became the substantive motion

 resolution 2019/121

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      adopt the following meeting dates for 2020 at venues to be determined by the Board:

·    3 February 2020 - Waipapa

·      5 March 2020 - Waipapa

·    2 April 2020 - Waipapa

·    7 May 2020 - Waipapa

·      4 June 2020 - Waipapa

·      2 July 2020 - Waipapa

·      6 August 2020 - Waipapa

·      3 September 2020 - Waipapa

·      1 October 2020 - Waipapa

·      5 November 2020 - Waipapa

·      3 December 2020  - Waipapa

b)      delegate the authority to amend the schedule of Community Board meetings, to the Chair of the Bay of Islands-Whangaroa Community Board.

Carried

 

6.2         Appointments to Management Committees

Agenda item 6.2 document number A2769275, pages 21 - 23 refers

Resolution  2019/122

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board make appointments to Management Committees as detailed below:

·    Cherry Park House – Member Frank Owen

·    Kawakawa Memorial Library Museum – Member Manuwai Wells

·    Paihia War Memorial Hall – Chairperson Belinda Ward

·    Russell Town Hall – Member Manuela Gmuer-Hornell

·    Simson Park Hall – Member Manuwai Wells

·    Totara North Hall – Member Bruce Mills

·    Waipapa Hall – Member Lane Ayr

·    Whangaroa Memorial Hall – Member Bruce Mills

·    Whangaroa Township Hall – Member Bruce Mills

·    Kaeo Domain – Member Bruce Mills

·    Kawakawa Domain and Reserves Management Committee – Member Manuwai Wells

·    Maromaku Domain Board – Member Manuela Gmuer-Hornell

·    Russell Sports Ground/Club – Member Manuela Gmuer-Hornell

·    Simson Park Domain Recreation Reserve Committee – Member Manuwai Wells

·    Onekura/Waipapa Cemetery – Member Frank Owen

·    Towai Cemetery – Member Manuela Gmuer-Hornell

·    Kaeo Swimming Pool Committee – Member Bruce Mills

·    Whangaroa Rivers/Kaeo Management Plan Liaison Committee – Member Bruce Mills

Carried

 

6.3         Statement of Community Board Fund Account as at 31 October 2019

Agenda item 6.3 document number A2761221, pages 24 - 27 refers

Resolution  2019/123

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 October 2019”.

Carried

 

6.4         Item Left to Lie on the Table - Road Naming Report - Waitete Heights Lane

Agenda item 6.4 document number A2756739, pages 28 - 30 refers

Resolution  2019/124

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      uplifts the report “Road Naming Report” from the table for consideration.

b)      approves the naming of the private road currently addressed as 236A-E Redcliffs Road as Waitete Heights Lane.

Carried

 

7            Infrastructure and Asset Management Group

7.7         Request for Focus Paihia to install a Fitness Station on Lucy Elizabeth Williams Reserve, Paihia

Agenda item 1.1 document number A2690618, pages 4 - 9 refers

Recommendation

Moved:       Member Lane Ayr

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands–Whangaroa Community Board:

a)      Approve the installation of the fitness station consisting of 10 exercise pieces in Lucy Elizabeth Williams Scenic Reserve, Paihia subject to the following:

i)        Construction / installation be carried out by Focus Paihia at its own cost

ii)       That all engineering costs are met by Focus Paihia

iii)      That an archaeological assessment is carried out by Focus Paihia at its own expense, if required

iv)      That an agreement is signed by Far North District Council and Focus Paihia prior to the station’s installation concerning future roles and responsibilities including repairs, upgrades, replacements and / or removal requirements

b)      Receives the completed fitness station as a gift only when Council is satisfied that construction has been carried out in a manner that does not cause unreasonable liability to the Ratepayer.

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board agree to the report “Request for Focus Paihia to Install a Fitness Station on Lucy Elizabeth Williams Reserve, Paihia” be left to lie on the table until further consultation with land owners and motel located behind the reserve, agreeing to the fitness equipment being installed.

The amendment became the substantive motion

Resolution  2019/125

Moved:       Member Lane Ayr

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board agree to the report “Request for Focus Paihia to Install a Fitness Station on Lucy Elizabeth Williams Reserve, Paihia” be left to lie on the table until consultation with the motel owners behind the reserve and Mr Williams agreeing to the fitness equipment being installed.

Carried

 

7.1         Paihia Village Green Market Day Guidelines 2019-20

Agenda item 7.1 document number A2690626, pages 42 - 45 refers

Resolution  2019/126

Moved:       Chairperson Belinda Ward

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the Paihia Village Green Art & Craft Market 2019-2020.

Carried

 

7.2         Road Naming - 956 Puketona Road, Haruru

Agenda item 7.2 document number A2682418, pages 56 - 58 refers

Resolution  2019/127

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a right-of-way, Walnut Lane that is currently addressed at 956 Puketona Road, Haruru as per map (A2667688).

Carried

 

7.3         Road Naming - 43 Sandys Road, Waipapa

Agenda item 7.3 document number A2713555, pages 64 - 66 refers

Resolution  2019/128

Moved:       Member Bruce Mills

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Rockspring Lane which is addressed at 43 Sandys Road, Waipapa as per map (A2637889).

Carried

 

The meeting was adjourned from 1.42 pm to 2.23 pm.

7.4         Roading Naming - 82 Rainbow falls Road, Kerikeri

Agenda item 7.4 document number A2623614, pages 76 - 78 refers

recommendaiton

Moved:       Member Lane Ayr

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, decline the request to name a private road, Cottle Way that is currently addressed at 82 Rainbow Falls Road, Kerikeri as per map A2600549.

Amendment

Moved:       Member Frank Owen

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, approve the request to name a private road, Cottle Way that is currently addressed at 82 Rainbow Falls Road, Kerikeri as per map A2600549.

The amendment became the substantive motion.

Resolution  2019/129

Moved:       Member Frank Owen

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, approve the request to name a private road, Cottle Way that is currently addressed at 82 Rainbow Falls Road, Kerikeri as per map A2600549.

Carried

 

7.5         Road Naming - Cottle Way, Kerikeri

Agenda item 7.5 document number A2623706, pages 84 - 86 refers

Resolution  2019/130

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Roser Ave that is currently addressed at Cottle Way, Kerikeri as per map A2600559.

 

Carried

 

7.6         Road Naming - Cottle Way, Kerikeri

Agenda item 7.6 document number A2623751, pages 92 - 94 refers

Resolution  2019/131

Moved:       Member Bruce Mills

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Watson Lane that is currently addressed at Cottle Way, Kerikeri as per map (A2600569).

Carried

 

8            Strategic Planning and Policy Group

8.1         Funding Application

Agenda item 8.1 document number A2762194, pages 102 - 105 refers

recommendation

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

Resilient Russell Charitable Trust                                                                             $5,000.00

Bay of Islands Community Centre Association                                                         $5,000.00

Nga Purapura Festival 2020                                                                                     $2,500.00

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Manuwai Wells

That Bay of Islands-Whangaroa Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

Resilient Russell Charitable Trust                                                                              $1,000.00

Carried

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Manuela Gmuer-Hornell

That Bay of Islands-Whangaroa Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

Bay of Islands Community Centre Association                                                           $1,000.00 tagged to $600 for the purchase of equipment and $400.00 for the refreshments for the workshops.

Carried

Amendment

Moved:       Member Frank Owen

Seconded:  Member Lane Ayr

That Bay of Islands-Whangaroa Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

Nga Purapura Festival 2020                                                                                         $3,100.00

Carried

The amendments became the substantive motion.

Resolution  2019/132

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

Resilient Russell Charitable Trust                                                                          $1,000.00

Bay of Islands Community Centre Association                                                     $1,000.00

tagged to $600 for the purchase of equipment and $400.00 for the refreshments for the workshops.

Nga Purpura Festival 2020                                                                                       $3,100.00

Carried

Attachments tabled at meeting

1     Tabled Document - Nga Purapura 2019 event programme

 

Member Manuwai Wells closed the meeting with a karakia.

9            Meeting Close

The meeting closed at 3.03 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting to be held on 3 February 2020.

 

 

 

...................................................

CHAIRPERSON

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

6            Reports

6.1         Chairperson and Members Report

File Number:           A2822978

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward, Member Ayr, Member Gmuer Hornell, Member Mills, Member Owen, Member Wells and Councillor Stratford.

 

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community. 

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. 

The reports from the Chairperson and Members provide information to community on these requirements.  They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The report from the Chairperson and members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. 

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       Chairperson Ward's Report - A2827440

2.       Member Ayr's Report - A2828172

3.       Member Gmuer-Hornell's Report - A2828108

4.       Member Mills' report - A2827773

5.       Member Owen's Report - A2827591

6.       Member Wells' Report - A2828245

7.       Councillor Stratford's report - A2827795  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Yes.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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6.2         Road Naming - 66E Waipapa Rd, Kerikeri

File Number:           A2714976

Author:                    Elbie Serfontein, Customer Service Administrator

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a public road.

Executive Summary

Council has received a Road Naming application to name a public road addressed at 66E Waipapa Road, Kerikeri.  Community Boards have delegated authority to name public roads.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public road, Matau Place which is currently addressed at 66E Waipapa Road, Kerikeri as per map A2714875.

 

 

1) Background

Warren and Janeane Wright of Cape View Ltd have advised that this is a public road created by a sub-division addressed at 66E Waipapa Road, Kerikeri. Community Boards have delegated authority to name private roads. The reason for the name choice is outlined below.

The name Matau means 'On the right side' or 'right' in Maori and represents how we feel about the land.  It is the right place for us. It has been right for us for over ten years and still feels right.  It faces north and therefore also offers to any future tenants of the land the right place for them to live as it does now for our parents Ian and Elaine Wright.

The name Katau is a variation of the first choice Matau.  We researched and thought about this process, the Maori word for right is still what sits best for us and how we feel about this place and this location, it is right!

The name Kaimahi means 'Worker' and this represents what the whole family have been.  The Wright family have worked hard to achieve the best results for this piece of land and in fact, have worked hard to get to this position.

The background for these names is given also as per the Road Naming application attached (A2714874). 

2) Discussion and Options

Their suggestions in order of preference are as follows:

1.   Matau Place

2.   Katau Place

3.   Kaimahi Place

 

The Infrastructure and Asset Management team has no objections to the three (3) names suggested above.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

There are no financial implications to Council.  The costs for road signage and installation will be met by the developer.

Attachments

1.       66E Waipapa Road, Kerikeri - Road Naming Application - A2714874

2.       66E Waipapa Road, Kerikeri - Road Naming Map - A2714875

3.       66E Waipapa Road, Kerikeri, Road Naming Schedule - A2714918

4.       66E Waipapa Road, Kerikeri, Iwi Approval - A2714983  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private road and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Hapu representatives of Ngati Rehia were consulted and were asked to provide their input.  They are happy with the names requested.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

There are currently no property owners as this is a new subdivision.

State the financial implications and where budgetary provisions have been made to support this decision.

Costs associated with the erection of road name signs will be met by the developer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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6.3         Road Naming: 236 Tipene Tablelands Rd - Kauri Cliffs Drive

File Number:           A2817739

Author:                    Elbie Serfontein, Customer Service Administrator

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a public road and a private right-of-way.

Executive Summary

·        Council has received a road naming application by way of subdivision to name a private road and a right-of-way addressed at 236 Tipene Tablelands Road, Kaeo.

·        Community Boards have delegated authority to name private roads and right-of-way’s (ROW).

 

Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road and a right-of-way, that is currently addressed at 236 Tipene Tablelands Road, Kaeo as per map A2817629.

a)      Private Road to be named Kauri Cliffs Drive.

b)      Right-of-way to be named Cape Brett Way.

 

1) Background

Donaldson Surveyors is applying on behalf of Waiaua Bay Farm for the naming of the private road and right-of-way addressed at 236 Tipene Tablelands Road, Kaeo.

Community Boards have delegated authority to name private roads and right-of-way’s (ROW).  The reason for the name choice is outlined by the applicant under Discussion and Options below.

2) Discussion and Options

Waiaua Bay Farm is requesting the following names:

·   Road 1 – Kauri Cliffs Drive – this private road is the main entry into Kauri Cliffs Golf Course and Lodge.  It is a natural choice for a name.

·   Road 2 – Cape Brett Way – this right-of-way is off the main entry and is the preferred name because all the allotments are having a view of Cape Brett.

 

The Infrastructure and Asset Management team has no objections to the names suggested above.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the district.  It therefore meets the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standards (AS/NZS – 4819.2011).

3) Financial Implications and Budgetary Provision

There are no financial implications to Council relating to the installation of the road name signs (blue on white background name blade).  The cost for the road signage and installation will be met by the developer with ongoing future maintenance of these private roads the responsibility of the developer.

Attachments

1.       236 Tipene Table Lands Rd, Kaeo application Form - A2817630

2.       236 Tipene Table Lands Rd, Kaeo - email suggesting names - A2817672

3.       236 Tipene Table Lands Rd, Kaeo - Maps with email trail - A2817629  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

The naming of the main road and right of way is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standards (AS/NZS – 4819.2011).

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board has the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

There are currently no property owners as this is a new subdivision.

State the financial implications and where budgetary provisions have been made to support this decision.

Costs associated with the erection of road names signs will be met by the developer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 


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6.4         Te Hononga Hundertwasser Carpark Smartlights

File Number:           A2822298

Author:                    Ana Mules, Team Leader - Community Development and Investment

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To allow the community board to allocate funds for smart lights for the Te Hononga Hundertwasser carpark.

Executive Summary

-     The Te Hononga Hundertwasser Park is due to open in April 2020. New builds such as Te Hononga create the opportunity for council to think outside the box, explore new ways of doing things and test new technologies. Staff have investigated installing smart lights over stock standard street lighting.

-     The total cost difference between the smart lights and standard street lighting with no smart city capability is minimal. It is recommended that council uses this new build opportunity to invest in technology that will help to futureproof the district. 

 

Recommendation

That the Bay of Island-Whangaroa Community Board:

a)      Recommend that Council bring forward the Bay of Islands-Whangaroa Ward Town Beautification uninflated capital budgeted for 2020/2021 and 2021/2022 of $51,100 per year to 2019/2020; and

b)      Allocates the Town Beautification funding of $153,300 for the Bay of Islands-Whangaroa Ward to smart lights for the Te Hononga Hundertwasser carpark at Kawakawa.

 

 

1) Background

The Te Hononga Hundertwasser Park is due to open in April 2020. The building will be owned and maintained by Far North Holdings Limited, but the adjoining carpark is the responsibility of Far North District Council. It is intended that the carpark will be a designated responsible camping zone and construction will begin in February 2020. Funding is required to light the carpark.

Staff have investigated installing smart lights over standard street lighting. Smart lights will provide the foundation infrastructure necessary to allow a future public wifi network, CCTV and sensor technology like air quality monitoring to be established.

New builds such as Te Hononga offer Council the opportunity to think outside the box, explore new ways of doing things and test new technologies. Smartcity projects are commonplace in larger urban centers but the cost can be a barrier for smaller territorial authorities. By intentionally committing to deploying this sort of technology when the opportunities arise, will contribute over time to the Far North becoming a ‘smart district’.

Smart technologies help to promote safer communities, reduce environmental impacts, improve digital equity, improve transportation, monitor public utilities and allow for the development of new economic development opportunities. The risk of the Far North not embracing smart technology would contribute to a further increase in the gap between services available in urban vs. rural communities and ultimately result in the district becoming viewed as a less attractive place to live.

This project has alignment with the Northland Digital Enablement Group (DEG) workplan which includes creating a Northland-wide public wifi network. The network pilot was launched in December 2019 in Taipa as part of the bridge upgrade using the same smart light technology that is proposed for Te Hononga Hundertwasser. The Taipa wifi pilot will run for 12 months and is a partnership project between the DEG - which is made up of all four Councils and Northland Inc with NZTA and Ngati Kahu. It is intended to roll this network out across the region; but to do this, the required infrastructure needs to be in place.

A regional network will allow the tracking of users/tourists across Northland, provide a solution to last-mile connectivity for students/residents who do not or cannot have adequate broadband in the home, the potential to promote the region and gather data such as air quality - e.g. Carbon Monoxide (CO) and Sulfur Dioxide (SO2) levels,- as well as utilising an IoT (Internet of Things) network e.g. smartbins that ‘ping’ when full and other metrics that can be monitored in real-time, improving service levels.

2) Discussion and Options

The proposed lighting solution will provide a state-of-the-art smart city layer to the new carpark. There is a legal requirement that the carpark is well lit to ensure user safety. Standard ASNZS1158 Lighting for roads and public spaces requires public spaces to be lit to certain levels, depending on the functions of the space. As the Te Hononga carpark is intended to be a designated responsible camping area lighting is required to eliminate dark places, which can pose a threat to both vehicle and personal security.   

A request for Direct Award Procurement for smart lights has been applied for and granted by the General Manager Infrastructure and Asset Management. The supplier will be McKays Electrical. McKays is a recognised, Northland owned/operated business that currently hold the lighting contract for the Far North District Council.

The Board has the following funding delegations for Town Beautification in the Bay Of Islands-Whangaroa ward;                  

2019/20      $51,000

          2020/21      $51,100

          2021/22      $51,100

It is requested that the above Community Board delegated funding is allocated to this project.

Reason for the recommendation

The total cost difference between the recommended smart lights and standard street lighting with no smart city capability is minimal. It is therefore recommended that council uses the Te Hononga new build opportunity to invest in technology that will help to futureproof the district. 

3) Financial Implications and Budgetary Provision

It is requested the following Community Board delegated funding is allocated to this project;

Town Beautification BOI-Whangaroa ward                 2019/20      51,000

                                                                                     2020/21      51,100

                                                                                     2021/22      51,100

Total                                                                                               153,300                                 

Other funding sources include FNDC capital works amenity lighting budget (confirmed) and a small grant from another party (unconfirmed).

Ongoing operation/maintenance costs will be allowed for from next year from 2020/21. The use of LED technology over high-pressure sodium lamps reduces maintenance costs, achieves energy savings of over 40% and cuts carbon emissions. The LED’s are of the highest quality and come with a 10year manufactures warranty.

The scope of works/quote for this work is commercially sensitive and has therefore been excluded.

 

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Standards New Zealand - Standard ASNZS1158 Lighting for roads and public spaces.

Communities that are healthy, safe connected and sustainable.

Prosperous communities supported by a sustainable economy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Te Hononga will combine a library, council service centre, gallery, community workshop, showers and toilets for freedom campers, and an interpretative centre exploring the relationship between the town and Austrian artist Friedensreich Hundertwasser. There has been high Council and Community Board engagement throughout the life of this project. 

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Ngati Hine are a partner in the Te Hononga project.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Te Hononga carpark is intended to be a designated responsible camping area lighting is required to eliminate dark places, which can pose a threat to both vehicle and personal security.  

Installing smart lights will give the required foundation for a public wifi network to be installed later, benefitting both visitors and locals.

It is a legal requirement that public spaces be lit to a certain level depending on the intended use of the space.

State the financial implications and where budgetary provisions have been made to support this decision.

We are seeking permission to access the BOI-Whangaroa Town Beatification funding to install smart lights in the Te Hononga Hundertwasser carpark. Ongoing operational/maintenance costs will be covered by FNDC’s annual opex budget.

Chief Financial Officer review.

The Chief Financial Officer has approved this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

6.5         Elected Members Code of Conduct

File Number:           A2829543

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

To enable the Bay of Islands-Whangaroa Community Board to adopt a Code of Conduct for members’.

Executive Summary

·        Local Authorities are required to adopt a code of conduct for its members.

·        While Community Boards are not required to adopt a code of conduct, they have the option to do so.

·        The attached code of conduct has been developed by LGNZ, specifically for community boards.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board adopt the Bay of Islands-Whangaroa Community Board Code of Conduct as attached (document number A2829557).

 

1) Background

The Local Government Act 2002 states that a Local Government Authority’s Code of Conduct must set out understandings and expectations adopted by the local authority about the manner in which members may conduct themselves while acting in their capacity as members, including:

1.   behaviour toward one another, staff, and the public; and

2.   disclosure of information, including (but not limited to) the provision of any document, to elected members that:

a.   is received by, or is in the possession of, an elected member in his or her capacity as an elected member; and

b.   relates to the ability of the local authority to give effect to any provision of this Act; and

3.   a general explanation of:

a.   the Local Government Official Information and Meetings Act 1987; and

b.   any other enactment or rule of law applicable to members.

Local Government New Zealand has updated the 2016 Code of Conduct adopted by the Bay of Islands-Whangaroa Community Board. The main update to the Code of Conduct is the addition of a section on social media and has a new process for dealing with trivial, minor and frivolous complaints.

2) Discussion and Options

As Local Government leaders, Local Government New Zealand prepare a best practise code of conduct for elected members. The Far North District Council Elected Members Code of Conduct was reviewed to align with best practise but was previously adopted for the specific interests of the Far North.

Council is required by the Local Government Act 2002 to have a code of conduct and, if a new code of conduct is not adopted, the current one will stand.

The Act does not allow for an authority to revoke a Code of Conduct but it does allow for amendments or replacements to be made by resolution with not less than 75% of members present and in support. A member of a local authority must comply with the code of conduct of that local authority.

Reason for the recommendation

This report is for information purposes only.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary provisions needed as a result of this report.

Attachments

1.       Bay of Islands-Whangaroa Community Board Code of Conduct - A2829557  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This matter is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The legislation relevant to an elected member code of conduct is the Local Government Act and Local Government Official Information and Meetings Act 1987.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

While Community Boards are not required to comply with an Elected Members Code of Conduct it is recommended that this code applies to those members as well in the interests of good practise.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report does not have any particular impact any identified persons.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

6.6         Statement of Community Board Fund Account as at 31 December 2019

File Number:           A2822480

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Angie Thomas, Manager - Accounting Services

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 December 2019”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2019

$194,572.00

·    Plus Community grant refund from Be Free Incorporated

$386.09

·    Less funds granted and uplifted to 31 December 2019

$108,044.00

·    Less funds not uplifted from 01 July 2019 for Kerikeri Business Association

$6,000.00

·    Less funds not uplifted from 12 August 2019 for Kerikeri Open Art Studios Trail

$2,000.00

·    Less funds not uplifted from 23 September 2019 for Bay of Islands Festival Trust, Kawakawa Hundertwasser Park Charitable Trust, Kerikeri Sports Complex Incorporated and Te Runanga o Ngati Rehia

$36,000.00

·    Less funds not uplifted from 04 November 2019 for Kerikeri Lions Club, Kawakawa Business Association and Tukau Community Fund

$10,000.00

·    Less funds not uplifted from 09 December 2019 for Resilient Russell Charitable Trust and Nga Purpura Festival 2020

$4,100.00

Community Fund Account balance as at 31 December 2019

$28,814.09

 

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 December 2019 is $28,814.09.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Bay of Islands-Whangaroa Community Fund account to the Bay of Islands-Whangaroa Community Board.  The statement of the Community Fund account as at 31 December 2019 is attached.

Attachments

1.       2020-02-03 BWCB Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 31 December 2019 - A2822455  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

6.7         Funding Application Report

File Number:           A2819185

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 3 February 2020 meeting.

Executive Summary

·        The Bay of Islands-Whangaroa Community Board has $28,814 unallocated funding available for the 2019/20 financial year

·        Three applications for funding have been received, requesting a total of $13,236

 

Recommendation

That the Bay of Islands-Whangaroa Community Board:

a)      approves the sum of $1990 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Animal Rescue for costs towards Bark in the Park 2020 to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

 

b)      approves the sum of $2279 (plus GST if applicable) be paid from the Board’s Community Fund account to Be Free Inc for costs towards the Be Free Youth Stage at the Mangonui Festival to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

 

c)      approves the sum of $5000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tai Tokerau Access Arts Trust for costs towards the Kings Theatre Creative Seasonal Programme to support the following Community Outcomes:

i)       Proud Vibrant Communities

 

1) Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.


2) Discussion and Options

Applicant

Project

Requested

Recommended

Comments

Community Outcome(s)

Type

Bay of Islands Animal Rescue

Bark in the Park 2020

$1990

(25%)

$1990

This applicant received half of the funding they requested in September and were advised to provide further information for the Board to reconsider their application for the rest of the funding they requested.  This is the further application.

I.  Proud Vibrant Communities

II. Communities that are healthy, safe, connected and sustainable

Event

Be Free Inc

Youth Stage, Mangonui Festival

$2279

(16%)

$2279

While this event will take place in Te Hiku Ward, many of the youth performers will come from the Bay of Islands-Whangaroa Ward.

I.  Proud Vibrant Communities

II. Communities that are healthy, safe, connected and sustainable

Event

Te Tai Tokerau Access Arts Trust

Kings Theatre Creative Season Programme

$8967

(25%)

$5000

This application is to assist Kings Theatre in holding art exhibitions in 2020.

It is noted that further information has been requested by staff from Te Tai Tokerau Access Arts Trust to provide more clarity in their application, including what they wish to specifically use the funding for, and further quotes based on information in their application.

I.  Proud Vibrant Communities

Event

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

Assessment of Applications

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested

Option 2    Authorise partial funding

Option 3    Decline funding

Reason for the recommendation

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

 

Attachments

1.       Bay of Islands Animal Rescue Funding Application - A2823308

2.       Bay of Islands Animal Rescue Supporting Information - A2823306

3.       Be Free Funding Application - A2823305

4.       Be Free Supporting Information - A2823304

5.       Te Tai Tokerau Access Arts Trust Funding Application - A2823309

6.       Te Tai Tokerau Access Arts Trust Supporting Information - A2823307  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

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3 February 2020

 

6.8         Project Funding Report

File Number:           A2826777

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

 

Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports receive from:

a)      Northland Floral Art Society

b)      Pungaere Cemetery Trust

c)      Russell Bowling Club

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1.       Northland Floral Art Project Report - A2823315

2.       Pungaere Cemetery Trust Project Report - A2823314

3.       Russell Bowling Club Project Report - A2823316  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

6.9         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 19

File Number:           A2822642

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Angie Thomas, Manager - Accounting Services

 

Purpose of the Report

The purpose of the report is to provide the Bay of Islands – Whangaroa Community Board with financial statements for the period ended 31 December 2019.

Executive Summary

The financial report is ward-specific, covering the activities in the Bay of Island - Whangaroa ward only.

Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 19.

 

 

Background

This is the second quarterly financial report for 2019-2020 detailing the financial performance of community activities to be provided to the Bay of Islands-Whangaroa Community Board.

Discussion and Next Steps

Refer to the commentary in the attached statement.

Understanding the report

Variances in excess of $100k and significant “%” variances will be commented on.

The financial year runs from 01 July 2019 to 30 June 2020. The “Year to date” columns reflect income and expenses for the period 01 September 2019 to 31 December 2019.

The variances column highlights the difference between the budget set in the 2019/20 Annual Plan and actual income and expenses as at 31 December 2019.

The full year columns show the budgeted income and expenses for the full 12 months from 01 July 2019 to 30 June 2020.

The full year forecast column shows the best estimate for the actual year end position as advised by Managers. Unfavourable variances will represent expenses higher than budget or income less than budget.

Financial Implications and Budgetary Provision

There are no specific financial implications for this report.

Attachments

1.       2020-02-03 BWCB Statement of Financial Performance Activities by Ward for the period ending 31 December 2019 - A2822609  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

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Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

7            Information Reports

7.1         Community and Customer Services Activities

File Number:           A2822709

Author:                    Jacine Warmington, Manager - Community and Customer Services

Authoriser:             Dean Myburgh, General Manager - District Services

 

Purpose of the Report

The purpose of the report is to provide information to the Bay of Islands-Whangaroa Community Board for the community and customer service activities.

Executive Summary

This information only report is provided by way of an update to Community Boards.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Activities.

 

 

Background

Statistical information in relation to the Community and Customer Service Department (District Services Group) is provided to the Bay of Islands-Whangaroa Community Board to provide an overview of activity and performance for the months of July - December 2019 for the Bay of Islands-Whangaroa area.

Discussion and Next Steps

Contact Centre

·    Customer interactions district wide for the 6 months ending December 2019 totalled 87,742 (which was less than the same 6 months ending December 2018 at 93,301). These interactions included Phone calls: 44,682, Ask Us emails: 10,770, Requests for Service: 14,304.  Walk-ins to service centres totalled 12,970.  

·    The average rate of abandoned calls (17%) has increased slightly since last report (15%) - still well above the 8% target. However, November and December were much improved from the previous year’s comparison. Staff training, winter illnesses and other leave has made reaching target challenging. Some technical issues also contributed.

·    District wide the top two issues that customers contacted Council about were Building: 8,865 (including booking Building inspections), and Rates: 6,445 (including payments, account balances and direct debits).

·    There has been a noticeable increase in emails received through the website.  This could be an indication that customers are moving towards more online communication.

 

Service Centres

The results from the Customer Experience Programme indicates that the service centres district wide are consistently high functioning and meeting the needs of customers.  The staff are engaged with customers and strive to deliver the best service possible.

The Kaeo office continues to book a high number of building inspections.

For the last six months the financial transactions at all three centres stayed relatively the same. However overall (district-wide) there is a gradual decline as more customers are entering into Rates Easy Pay arrangements and direct debit payments.

 

Libraries

Kerikeri, Procter

Procter Library has been busy over the last six months, evidenced by recorded statistics of wi-fi usage trending upwards, foot traffic remaining high, and a record number of book issues for the month of July.

Programs and events have been delivered or maintained during this period include Charlies’ Computer help sessions, Everyday Kiwi English conversation classes, SparkJUMP prepaid internet provision, Live ukulele sessions by the Kerikeri Ukulele Club, Golden Librarians celebration of regional school’s student librarians and author talks for the public by Tessa Duder and Marilyn Waring. A summer reading program for children is currently underway.

Procter Library has supported community initiatives including Te Ataarangi Te Reo Maori classes, Workbridge and Skills for Life.

Procter Library staff have been rejuvenating library collections which has been appreciated by the community and led to a large book sale in December. Work is about to begin on an HVAC project in the library which will improve year-round temperature control in the building.

 

Kawakawa

The last six months has seen a lot of positive change for Kawakawa Library as it moved from the old premises into temporary pop-up library in the Kings Theatre foyer. This is working well and staff are enjoying working alongside the gallery and its artists.

The old library building has now been demolished in preparation for the town square development. The library is undertaking a rejuvenation project that will see the new library in Te Hononga stocked with a range of new and quality books.

With the size of the current space being limited library staff have taken Storytime sessions out into the community, visiting the local pre-school Te Mirumiru weekly. 

The Te Hononga project is continuing on schedule. Kawakawa town is excited about the potential for this new building as a shared space with council, artist, iwi and whole-of-community involvement.

 

Paihia

Paihia Library continues to thrive as a destination for locals and tourists. Cruise ship visitors in particular continue to be active users of library Wi-Fi.

Notable programmes and events include virtual reality and technology sessions in the local school, art exhibitions in the upstairs rooms, visiting author talks, music performances in the library, the friends of the Library Christmas party, Workbridge sessions for local jobseeker, support for the Red Cross with meeting spaces. Senior Librarian, Rae Baker’s FNDC long service was celebrated at a council event.

Discussions are underway about options for utilisation of the upstairs area in the library. The Friends of the Library and Auckland Museum, who hold an archive of Williams family records, are contributing to this process.

Kaeo

Kaeo Library has had a busy half-year. Events included a book launch for a local author, a party that was held in the library for one of the oldest library members, children and young adult areas were refreshed with new shelving, the Spark Jump programme continued to provide low cost internet to local families, the introduction of new public PC options, with Chromebooks and an ongoing summer reading programme for school children.

Senior Librarian, Sabine Weber-Beard travelled to Greece for the yearly International Library Federation (IFLA) meeting to share Far North ideas and happenings. She has been appointed to an IFLA multi-cultural committee.

The non-fiction collection was refreshed and returned back to the Dewey organization system.

Lego, Virtual Reality and robotics sessions were held with local children.

eResources

The increase in eResources shows continued growth due to recent additions to collections and the success of the Te Tai Tokerau consortium with Whangarei and Kaipara Libraries which has resulted in an increased pool to borrow from. BorrowBox has been added as a new eBook resource.

 

The Museum@TeAhu had a busy six months, with a number of special events:

·    50th Anniversary Jubilee of the Museum at Te Ahu – morning tea

·    Signing ceremony of the DeSurville anchor from Te Papa to Museum at Te Ahu

·    Baby Baroque – Music event

·    Opening of the Taipa Bridge supporting Auckland Museum

Exhibitions included:

·    Te Mana I te whenua, Te Mana o te whenua art display (Far North Artists) September 2019

·    Nga tohu o IO, art exhibition (Far North Artists) started in December 2019 – and runs through to February 2020

Key projects that were completed or are underway include:

·    Pioneer House Renovation Project – 95% complete

·    Digital Access Project – prelim work complete, ready to start in 2020

227 researchers accessed the museum’s collections and research facilities in all of 2019. Subjects covered researching family, local human history (society\community) and natural history. This is an 25% increase from 2018 – 156 researchers and 2017 where 81 research inquiries were recorded.

Bay of Islands i-SITE

A small refurbishment to the interior of the i-SITE building included the extension of the counter which has seen an improvement of customer flow, essential in such a small building with limited space.

17 cruise ships visited during this 6-month period, bringing a total of 47,704 passengers and crew. This contributed to good transaction numbers especially on Russell ferry tickets and other tours. Retail sales have been strong with both visitors and locals purchasing product.

The i-SITE is building on our partnership with the Department of Conservation, DOC promotional material including a display screen that has information on Project Island Song, Kauri Die Back awareness and NZ wildlife.  It showcases the different regions and explains Tiaki – care for New Zealand.

i-SITEs continue to rate highly in the Customer Experience survey, consistently scoring in the high 90s. Qualmark accreditation achieved once again and currently rating of 4.5 stars on Trip Advisor.

Cemeteries - Sexton Services

Council manages the Kaeo, Kawakawa, Kerikeri, Russell and Paihia public cemeteries under the Burial and Cremation Act 1964 and Far North District Council By-Law 1401-1442, in the Bay of Islands-Whangaroa area.

In total, there were 15 full burials and 9 ash interments in the Bay of Islands-Whangaroa ward for the last 6 months, along with 13 reburials. In December the remains of a 178-year old family graveyard which threatened to spill out over State Highway 10 were relocated to Kaeo Public Cemetery. The remains belonged to the early settler Spickman-Nisbett family and were disinterred by archaeologists in accordance with all related legislation and moved to the historic area of the Kaeo Public Cemetery.  Special Services were held, and the 13 ossuaries (bone boxes) were reburied with care and dignity by Council gravediggers. The Spickman-Nisbett family patriarch William Spickman was one of the first pakeha settlers in the Kaeo area.  He had helped construct the Waimate Mission Station and House prior to settling in Kaeo when he married.  The reburial was unique and the descendants and NZTA have expressed their appreciation to Council for making this happen with ease.

Housing for the Elderly

Council owns and rents out 147 Housing for the Elderly units and bedsits overall.

In the Bay of Islands-Whangaroa area there are villages in:

Location

One- bedroom

Bed-sit

Vacancies

Kerikeri

4

3

0

Kawakawa

6

-

1

 

During the period from 1 July – 31 December 2019 FNDC had one new tenancy start in Kerikeri. There is currently one unit undergoing refurbishment in Kawakawa.

la

 

Financial Implications and Budgetary Provision

There are no financial implications.

Attachments

Nil

  


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

8            Public Excluded  

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.1 - Nomination of Far North Community Board Executive Committee Representative

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

3 February 2020

 

9            Meeting Close