AGENDA

 

 

Kaikohe-Hokianga Community Board Meeting

 

Wednesday, 6 November 2019

Time:

10:30 am

Location:

Council Chamber

Memorial Avenue

Kaikohe

 

 

Membership:

Member Laurie Byers

Member Emma Davis

Member Mike Edmonds

Member Alan Hessell

Member Louis Toorenburg

Member Kelly Van Gaalen

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

The Local Government Act 2002 states the role of a Community Board is to:-

a)            Represent, and act as an advocate for, the interests of its community;

b)            Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

c)            Maintain an overview of services provided by the territorial authority within the community;

d)            Prepare an annual submission to the territorial authority for expenditure within the community;

e)            Communicate with community organisations and special interest groups within the community;

f)             Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·         Amenity lighting

·         Cemeteries

·         Drainage (does not include reticulated storm water systems)

·         Footpaths/cycle ways and walkways.

·         Public toilets

·         Reserves

·         Halls

·         Swimming pools

·         Town litter

·         Town beautification and maintenance

·         Street furniture including public information signage.

·         Street/public Art.

·         Trees on Council land

·         Off road public car parks.

·         Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.            Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.            Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.            Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.            Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.            To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.            To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7.            Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8.            To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.            To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.         To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.         Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.         Recommend new bylaws or amendments to existing bylaws.

13.         Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.         Exercise the following powers in respect of the Council bylaws within their community:

a.    Control of Use of Public Spaces – Dispensations on signs

b.    Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.    Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.    Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.    Speed Limits – Recommend places and speed limits which should be imposed.

15.         To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.         Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.         To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.         To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.         In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.         Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

 

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.            Comment on adverse performance to the Chief Executive in respect of service delivery.

2.            Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.            Assist their communities to set priorities for Pride of Place programmes.

4.            Have special regard for the views of Maori.

5.            Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.            Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.            Seek and report to Council community feedback on current issues by:

a)     Holding a Community forum prior to Board meetings

b)     Varying the venues of Board meetings to enable access by members of the community

8.            Monitor and make recommendations to Council to improve effectiveness of policy.

9.            Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.            Provide appropriate management support for the Boards.

2.            Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.            Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a)      the disposal and purchase of land

b)      proposals to acquire or dispose of reserves

c)      representation reviews

d)      development of new maritime facilities

e)      community development plans and structure plans

f)       removal and protection of trees

g)      local economic development initiatives

h)      changes to the Resource Management Plan

4.            Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.            Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.            Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.            Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.            Help Boards to implement local community projects.

9.            Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.         Provide information.


 

 

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

Far North District Council

Kaikohe-Hokianga Community Board Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Wednesday 6 November 2019 at 10:30 am

Order Of Business

1          Apologies and conflicts of Interest 9

2          Public Forum.. 9

3          Deputations. 9

4          Speakers. 9

5          Corporate Services Group. 10

5.1            Making and Attesting of Declarations. 10

5.2            Election of Chairperson. 11

5.3            Election of Deputy Chairperson. 14

5.4            Noting of Kaikohe-Hokianga Community Board Standing Orders. 17

5.5            Explanation of Laws Affecting Elected Members. 65

5.6            Kaikohe-Hokianga Community Board First Meeting. 152

5.7            Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019. 153

5.8            Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019. 156

6          Strategic Planning and Policy Group. 160

6.1            Application for Funding - Kaikohe Business Association Inc. 160

6.2            Funding Project Reports. 170

6.3            Kaikohe-Hokianga Community Board Appointment to Disability Action Group. 174

6.4            Rural Travel Funding Project Reports. 179

6.5            Rural Travel Funding - Applications Summer round 2019/20. 183

7          Meeting Close. 196

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

1            Apologies and conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2            Public Forum

There is no Public Forum for this inaugural meeting

3            Deputations

There are no Deputations for this inaugural meeting

4            Speakers

11:45 am    Kaikohe Business Association representative in regard to funding application 6.1


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

5            Corporate Services Group

5.1         Making and Attesting of Declarations

File Number:           A2715434

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

To set out the process for making and attesting of declarations.

 

Background

Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (The Act) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the Act states that these parts of Schedule 7 apply to Community Boards.  

Discussion and Next Steps

The Mayor will witness the declaration of the Kaikohe-Hokianga Community Board Members.

The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:

 

DECLARATION BY MEMBER

 

I, ________________________________, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Far North District the powers, authorities, and duties vested in, or imposed upon, me as Member of the Kaikohe-Hokianga Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

 

DATED at Kaikohe this 6th day of November 2019

 

Signature                      _________________________________

 

In the presence of:      _________________________________

 

Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

Nil

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

5.2         Election of Chairperson

File Number:           A2715450

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

The purpose of the report is to explain the procedure for the election of the Chairperson of the Board and to elect a Chairperson.

 

Recommendation

That the Kaikohe-Hokianga Community Board:

a)      use System B as the preferred voting system to elect a Chairperson.

b)      elect _______________ as Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders.

 

1) Background

The first meeting of the Board will be presided over by the Mayor until the Chairperson is elected, as per Standing Orders 4.6.

2) Discussion and Options

Schedule 7, 21(5)(b) of the Local Government Act 2002 provides for the election of a Chairperson. Section 54 (2) states that Schedule 7, (excluding clauses 15 and 33 to 36), applies to Community Boards.

A Chairperson of a Community Board shall be elected from among its members at its first meeting following the election of the Community Board. When electing a Chairperson the community board must resolve to use one of the following two voting systems as set out in Standing Orders 5.2.

Option 1

System A -

The candidate will be elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee who are present and voting. This system has the following characteristics:

a)      there is a first round of voting for all candidates;

b)      if no candidate is successful in the first round, there is a second round of voting from which  the candidate with the fewest votes in the first round is excluded; and

c)      if no candidate is successful in the second round, there is a third round, and if necessary subsequent rounds, of voting from which, each time, the candidate with the fewest votes in the previous round is excluded.

In any round of voting, if two or more candidates tie for the lowest number of votes, the person to be excluded from the next round is resolved by lot.

Option 2

System B -

a)    requires that a person is elected or appointed if he or she receives more votes than any 
other candidate; and

b)    has the following characteristics:

(i)      there is only one round of voting; and

(ii)      if 2 or more candidates tie for the most votes, the tie is resolved by lot.

Option 2 is the recommended option. This is the system used by Council and Committees as per their Standing Orders.

Reason for the recommendation

To elect a Chairperson in accordance with Standing Orders.

 

3) Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provisions as a result of this report.

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Not applicable

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or budgetary provision required as a result of this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


5.3         Election of Deputy Chairperson

File Number:           A2715868

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

The purpose of the report is to explain the procedure for the election of the Deputy Chairperson of the Board and to elect a Deputy Chairperson.

 

Recommendation

That the Kaikohe-Hokianga Community Board:

a)    use System B as the preferred voting system to elect a Deputy Chairperson.

b)    elect _______________ as Deputy Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders.

 

1) Background

The Chairperson of the Board will call for nominations for Deputy Chairperson, who will then be elected using the preferred voting system.

2) Discussion and Options

Schedule 7, 21(5),(e) of the Local Government Act 2002 provides for the election of a Deputy Chairperson.

Section 54 (2) states that Schedule 7 (excluding clauses 15 and 33 to 36) applies to Community Boards.

A Deputy Chairperson of a Community Board shall be elected from among its members at its first meeting following the election of the Community Board. When electing a Deputy Chairperson the Community Board must resolve to use one of the following two voting systems as set out in Standing Orders 5.2.

Option 1

System A -

The candidate will be elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee who are present and voting. This system has the following characteristics:

a)   there is a first round of voting for all candidates;

b)   if no candidate is successful in the first round, there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

c)   if no candidate is successful in the second round, there is a third round, and if necessary subsequent rounds, of voting from which, each time, the candidate with the fewest votes in the previous round is excluded.

In any round of voting, if two or more candidates tie for the lowest number of votes, the person to be excluded from the next round is resolved by lot.

Option 2

System B -

a)   requires that a person is elected or appointed if he or she receives more votes than any 
other candidate; and

b)   has the following characteristics:

(i)    there is only one round of voting; and

(ii)   if 2 or more candidates tie for the most votes, the tie is resolved by lot.

Option 2 is the recommended option. This is the system used by Council and Committees as per their Standing Orders.

Reason for the recommendation

To elect a Deputy Chairperson in accordance with Standing Orders.

 

3) Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provisions as a result of this report.

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Not applicable

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or budgetary provision required as a result of this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

5.4         Noting of Kaikohe-Hokianga Community Board Standing Orders

File Number:           A2715905

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

The purpose of the report is to present Elected Members with the Community Board’s current Standing Orders.

 

Recommendation

That the Kaikohe-Hokianga Community Board note the Kaikohe-Hokianga Community Board Standing Orders.

 

 

1) Background

Standing Orders are a set of rules of debate that apply to all meetings of Council and its committees and subcommittees, including Community Boards. Furthermore Standing Orders ensure the legal requirements of the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987 are met. They also provide clarity as to what is expected of the members within a meeting and generally cover procedures to enable meetings to be held in a fair and transparent manner.

2) Discussion and Options

In the 2013-2016 triennium the Kaikohe-Hokianga Community Board’s Standing Orders were based on the New Zealand Standards (NZS) which had developed model Standing Orders for meetings of local authorities. The current Standing Orders were last adopted by the Kaikohe-Hokianga Community Board on 15 November 2013, and retained by the Board for the 2016-2019 triennium.

Local Government New Zealand provided a revised version of Standing Orders in 2016.

Community Boards are required by the Local Government Act 2002 (Schedule 7, Clause 27) to have standing orders. The Community Board Standing Orders will be reviewed and updated where relevant, and presented to the Board for adoption at a future meeting. If new standing orders are not adopted, the current ones will stand.

Reason for the recommendation

To note the current Standing Orders for the Kaikohe-Hokianga Community Board.

 

3) Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision as a result of this report.

Attachments

1.       Kaikohe-Hokianga Community Board Standing Orders 2013 - 2019 - A2715892  

 

 

 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a community board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Not applicable

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or budgetary provision as a result of this report

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

5.5         Explanation of Laws Affecting Elected Members

File Number:           A2715919

Author:                    Aisha Huriwai, Team Leader Governance Support

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

At the first meeting after the three-yearly local election, elected members are required to receive a general explanation of the laws that affect them as elected members.  This report outlines the core legislation affecting members supported by a presentation by Council’s In-House Counsel.

Recommendation

That the Kaikohe-Hokianga Community Board note the report “Explanation of Laws Affecting Elected Members”, and the advice provided at this meeting.

 

Background

It is a requirement to have the core legal requirements brought to the members’ attention at the first meeting following the triennial election, under Clause 21 (5)(c) of Schedule 7 of the Local Government Act 2002. 

Discussion and Next Steps

There are a number of core legal requirements that elected members should be aware of when making decisions.  These include the:

·    Local Government Act 2002

·    Local Government Official Information and Meetings Act 1987

·    Local Authorities (Members’ Interests) Act 1968

·    Health and Safety at Work Act 2015

·    Crimes Act 1961

·    Secret Commissions Act 1910

·    Financial Markets Conduct Act 2013

·    Council decision-making requirements

·    Personal liability of elected members

·    Public law decision-making principles.

 

In addition to these core legal requirements, there are many other statutes relevant to certain council decisions (for example the Resource Management Act 1991 and the Reserves Act 1977). 

Elected members will receive advice from staff on a case-by-case basis to ensure that they understand their legal obligations when making decisions.

Financial Implications and Budgetary Provision

There are no financial implications or budgetary provision needed as a result of this report and presentation.

Attachments

1.       Guidance for Members of Local Authorities about the Local Authorities (Members'Interests) Act 1968 - A2699789

2.       Explanation of Laws Affecting Elected Members - A2719572   


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

5.6         Kaikohe-Hokianga Community Board First Meeting

File Number:           A2715928

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

To note the date and time of the first meeting of the Kaikohe-Hokianga Community Board.

 

Recommendation

That the Kaikohe-Hokianga Community Board receive the report “Kaikohe-Hokianga Community Board First Meeting”.

 

 

Background

The Local Government Act (2002) cl. 21(5), Schedule 7, sets out a number of requirements of business that must be conducted at the Inaugural Meeting. This includes:

 (d) The fixing of the date and time of the first meeting of the local authority, or the adoption of a
       schedule of meetings.

The Kaikohe-Hokianga Community Board’s first meeting has been scheduled for Wednesday 11 December 2019.

Discussion and Next Steps

The schedule of formal meetings will be tabled to Council and the Community Boards at their meetings in December.

 

Financial Implications and Budgetary Provision

There are no financial implications or budgetary provisions required as a result of this report.

Attachments

Nil

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

5.7         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019

File Number:           A2715929

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The purpose of the report is to provide the Kaikohe-Hokianga Community Board with financial statements for the period ended 30 September 2019.

Executive Summary

The financial report is ward-specific, covering the activities in the Kaikohe-Hokianga ward only.

Understanding the report

Variances in excess of $100k and significant “%” variances will be commented on.

The financial year runs from 01 July 2019 to 30 June 2020.

The “Year to date” columns reflect income and expenses for the period 01 July 2019 to 30 September 2019.

The variances column highlights the difference between the budget set in the 2019/20 Annual Plan and actual income and expenses as at 30 September 2019.

The full year columns show the budgeted income and expenses for the full 12 months from 01 July 2019 to 30 June 2020.

The full year forecast column shows the best estimate for the actual year end position as advised by Managers.

Unfavourable variances will represent expenses higher than budget or income less than budget.

 

Recommendation

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019.

 

Background

This is the first quarterly financial report for 2019-2020 detailing the financial performance of community activities to be provided to the Kaikohe-Hokianga Community Board.

Discussion and Next Steps

Refer to commentary in the attached statement.

Financial Implications and Budgetary Provision

There are no specific financial implications for this report.

Attachments

1.       2019-11-06 KHCB Statement of Financial Performance Activities by Ward for the period ending 30 September 19 - A2715916   


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

5.8         Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019

File Number:           A2707869

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Kaikohe-Hokianga Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019.

Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 1 July 2019

$115,902.00

·    Less funds granted and uplifted to 30 September 2019

$12,485.00

·    Less funds not uplifted from 4 September 2019 for Te Pokapu Tiaki Taiao o Te Tai Tokerau

$2,880.00

·    Less funds not uplifted from 2 October 2019 for Waimamaku Community Garden Group, Opononi Area School, Wekaweka Valley Community Trust and Dynamo Cycling and Sports Club Inc

$12,179.00

Community Fund Account balance as at 30 September 2019

$88,358.00

Discussion and Next Steps

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 30 September 2019 is $88,358.00.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Kaikohe-Hokianga Community Fund account to the Kaikohe-Hokianga Community Board. The statement of the Community Fund account as at 30 September 2019 is attached.

Attachments

1.       Statement of Kaikohe-Hokianga Community Board Fund Account as at 30 September 2019 - A2707725  

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

6            Strategic Planning and Policy Group

6.1         Application for Funding - Kaikohe Business Association Inc

File Number:           A2712251

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Sheryl Gavin, Manager Corporate Planning and Community Development

 

Purpose of the Report

To present the Community Board with information received from the Kaikohe Business Association Inc, for the costs associated with the Christmas in the Village, and to assist members in determining whether to approve or decline the application.

EXECUTIVE SUMMARY

·    The Kaikohe-Hokianga Community board has $88,358 unallocated funding available for the 2019/20 financial year as at 30 September 2019. This does not take into account funding allocated in October.

·    One application has been received for funding, requesting a total of $4,010

 

Recommendation

That the Kaikohe-Hokianga Community Board approve the sum of $4,010 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association Inc for the Christmas in the Village to support the following Community Outcome:

i.        Proud, vibrant communities

 

1) Background

Kaikohe Business Association Inc purpose is to develop a dynamic positive role.  Contributing towards a better community and promoting the town of Kaikohe.

The Kaikohe Business Association Inc has not secured any funding to date.  Kaikohe Business Association Inc has previously received the following funding from the Bay of Islands-Whangaroa Community Board:

Year

Amount allocated

Project

Project report received

2019

$   2,000.00

 

Te Wairua o Kaikohe

No

2) Discussion and Options

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested

This application is for $4,010.  Volunteer hours (approximately 150 hours @ $20/hour) were not included on the original application form, and increase the total cost to $8771.  The application is for 46% of the total cost.

Option 2    Authorise partial funding

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Funding Application - Kaikohe Business Association Inc - Xmas in the Village KBA - A2712201

2.       Schedule of Supporting Documents - Kaikohe Business Association - A2718301  

 


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding they allocate for the financial year

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Consideration has been taken into account as outlined in the application as part of fundingrequest.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Schedule of Supporting Documentation

KAIKOHE BUSINESS ASSOCIATION – CHRISTMAS IN THE VILLAGE

The following supporting documentation has been provided in support of the grant application and is emailed under separate cover.

1

Cover Letter

2

Letter regarding comparative quote

3

Bank statement

4

Annual Report

5

Health & Safety/Emergency Plan

6

Quote from Mike’s Magic & Entertainment

7

Quote for sound system (Music Workshop)

9

Quote from Halvo Signs

10

Quote from Rachel Bray

11

Quote from Blah Blah Marketing

12

Quote from Design & Print

13

Quote from Pioneer Village

14

Quote from Kia Tupato (Traffic Management Plan)

15

Site Plan

 

 

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

6.2         Funding Project Reports

File Number:           A2718814

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Sheryl Gavin, Manager Corporate Planning and Community Development

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

 

Recommendation

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Hokianga Sailing Trust

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

A copy of the project report is attached for the Board’s information.  Should Board members have concerns or issues with this report, this should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project report from the funding applicant in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements. 

Attachments

1.       Community Grant Project Report - Hokianga Sailing Trust - A2718813  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

 

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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6.3         Kaikohe-Hokianga Community Board Appointment to Disability Action Group

File Number:           A2701419

Author:                    Aya Morris, Community Development Advisor

Authoriser:             Sheryl Gavin, Manager Corporate Planning and Community Development

 

Purpose of the Report

The purpose of the report is to give the Kaikohe-Hokianga Community Board the opportunity to appoint a member to the Disability Action Group. 

Executive Summary

·        The Disability Action Group includes a representative from Council and each of the community boards. 

·        The Kaikohe-Hokianga Community Board is able to appoint a member as their delegate to the group.

·        Information about the 2018-2019 operation of the group is presented as an attachment to the report.

 

Recommendation

That the Kaikohe-Hokianga Community Board appoint ________________ as its representative on the Disability Action Group.

 

 

1) Background

The Disability Action Group is a stakeholder engagement group which was established by the Council and consists of elected members, representatives of external groups involved with people of various abilities, and people with a lived experience of disability.

In June 2013 the Council adopted Policy 3211 – Equity and Access for People with Disabilities. The Disability Action Group meets quarterly to assist the Council to meet the objectives of the policy, including building the capacity of disabled groups to take responsibility for advocating on their own behalf.

The Disability Action Group Annual Report 2018-2019 is presented as an attachment to this report in order to provide information to the Community Board on the operations of the group.

2) Discussion and Options

The Kaikohe-Hokianga Community Board can appoint one of its members to the Disability Action Group. The appointee would enable communication between the group and the board and ensure the Kaikohe-Hokianga community’s views are represented on the group.

Reason for the recommendation

To allow for appointment of a Community Board member to the Disability Action Group.

3) Financial Implications and Budgetary Provision

There are no financial implications.

Attachments

1.       Disability Action Group Annual Report 2018-2019 - A2701418  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

The proposal has a low level of significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Policy 3211 – Equity and Access for People with Disabilities

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

The matter has District wide relevance and delegates from each of the community boards and Council are requested.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Māori are considered as part of the group’s operation.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

The group specifically seeks to engage with these people.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no additional financial implications.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

Disability Action Group Annual Report 2019

The Disability Action Group (DAG) works with the Far North District Council (FNDC) to advocate for a more accessible environment for Far North residents and visitors with disabilities.

This report covers the period 30 June 2018-1 July 2019 and outlines key areas of advocacy and action for the DAG during this time.

DAG structure, strategy and operation

The DAG has held quarterly meetings and an annual strategic workshop as outlined in the recently developed Terms of Reference. A speaker with a wireless microphone has increased accessibility for those attending DAG meetings.

DAG engagement with Council and Community Boards

The DAG strategic goals developed through the annual strategic workshop have been presented to Council through a DAG deputation to a Council meeting.

The DAG annual report has been presented to each of the three community boards, gaining support for the DAG request to reinstate a community board agenda item about disabilities.

DAG engagement with FNDC staff

The DAG chairperson has met directly with the FNDC CEO to discuss the work of the DAG.

The DAG has given feedback on Reserve Management Plans for Lindvart Park and Kerikeri Domain.

The DAG has made a submission on the Draft District Plan to advocate for increased accessibility across all zones.

The DAG has engaged with the FNDC Transport Planner to provide feedback on the process to create new accessible car parking spaces, to recommend new spaces, and to recommend improvements for existing spaces. DAG has advocated for increased monitoring for accessible car parking spaces.

The DAG chairperson attended a workshop about the FNDC Integrated Transport Strategy.

The DAG has provided feedback to the Strategy & Policy team regarding the future review of the Equity and Access for People with Disabilities policy.

DAG promotion

The FNDC has issued a DAG media release which generated two articles in local newspapers, been featured in a social media post on the FNDC Facebook page, and recruited new members.

Accessible transport

The DAG has engaged with a range of agencies to advocate for improvements in accessible transport. These have included Northland DHB, Northland Regional Council, FNDC, and local Members of Parliament, Matt King and Kelvin Davis. The DAG has advocated for the allocation of FNDC funding to support accessible transport through schemes such as Total Mobility.

Disability Awareness Training

The DAG has successfully advocated to FNDC to provide disability awareness training for staff in line with the Equity and Access for People with Disabilities policy. The next round of training has been scheduled for 2019.

Equity and Access

The DAG has advocated for equity and access in matters other than accessibility for people with mobility or sensory impairments. For example the DAG has advocated for the needs of people with intellectual disabilities, mental health conditions and respiratory disabilities in their work.

 

 


6.4         Rural Travel Funding Project Reports

File Number:           A2631355

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To receive the project reports from previous funding applicants to the Rural Travel Funding Scheme.

Executive Summary

·    Recipients of funds from the Rural Travel Funding must complete and submit a project report form within two months of funding being spent to subsidise travel for youth to participate in sporting activity and or competition.

·    A project report has been received from Mid North United Sports Inc.

Recommendation

That the Kaikohe-Hokianga Community Board note the Rural Travel Project Report from Mid North United Sports Inc.

 

1) Background

The Far North District Council, as part of its agreements with Sport New Zealand and Sport Northland to administer Rural Travel funding, is required to submit an annual report on how the funding was allocated.  To assist the Council in compiling this report and to ensure accountability from applicants a project report form for funding is requested.  The Community Boards have in the past indicated a preference to support applicants that have returned a completed project report form for previous funding.

2) Discussion and Options

A copy of the project report forms are attached for the Board to receive.  If Board members have concerns or issues with any of these reports, they should be discussed at this point of the meeting.

Reason for the recommendation

To receive the project reports from previous funding applicants to the Rural Travel Funding Scheme.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

 

Attachments

1.       Rural Travel Fund - Project Report - Mid North United Sports Inc - A2628880

2.       Schedule of Supporting Documents - Mid North United Sports Inc - A2628893  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

N/A

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

N/A

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a community board report

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

N/A

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

The Community Board has delegated authority to allocate funding.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

 

 

6.5         Rural Travel Funding - Applications Summer round 2019/20

File Number:           A2713029

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Sheryl Gavin, Manager Corporate Planning and Community Development

 

Purpose of the Report

To allocate Rural Travel Funding for the 2019/20 summer sporting season.

 

Recommendation

That the Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)      Kerikeri Gymnastics Club                $1450.00

b)      Special Olympics Bay Of Islands   $1000.00

 

 

1) Background

The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented. The strategy is yet to be developed.

Kiwisport was launched in 2009 by Prime Minister John Key and funding is given to Sport Northland to achieve three objectives. One of the barriers that has been identified in Northland is the cost of travel.  Sport Northland agreed to give part of its funding to the Far North District Council to add to its Rural Travel Fund to overcome the travel barrier and help achieve their three objectives.

Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding.  Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results.  This funding round is the second of two funding rounds for the current financial year, for sporting activities taking place in winter, or until November 2019 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close in local newspapers and on Council’s facebook page. The Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.

2) Discussion and Options

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.

Funding is available for activities taking place within the district. It is understood, that in some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.

While the clubs applying for funding are based in the Bay of Islands-Whangaroa ward, the participants that these applications apply to are all based in the Kaikohe-Hokianga ward.  The funding allocation for the Bay of Islands-Whangaroa ward is fully expended for this season.

Project reports for any previous grants have been received from all the current applicants. Further detailed information provided by Sport Northland regarding their recommendations has been distributed to Board Members separately.

 

Sport Northland (Kiwisport)

Sport New Zealand (Rural Travel)


What are the Objectives?

1.  Increase the number of children participating in sport

2.  Increase the availability and accessibility of sport for children

3.  Support the development of skills to enable effective participation.

Subsidise travel for junior teams participating in local sport competition.

How much is available?

$25,000.00 across the Far North District.

$25,080.30 across the Far North District.

Funding is not available for

Coaches, referees, children playing in Regional or District rep teams, club/school sport administration.

Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.

Who can apply?

Schools, clubs or individuals.

Schools, clubs or individuals.

What age group is funding for?

Funding is available for school aged children. This is understood to be ages 5 - 18 years of age.

Funding is available for youth/children aged 5 - 19 years of age.

Eligible Sports

Team or individual organised sporting activities such as volleyball, netball, rugby; hockey, football, orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming.

Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

 

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

1

Kerikeri Gymnastic Club

$1450.00

2

Special Olympics Bay Of Islands

$1000.00

Reason for the recommendation

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Kiwisport agreement with Sport Northland to increase participation in sport by young people living in rural communities.

3) Financial Implications and Budgetary Provision

Council receives two grants annually that make up this funding budget - $25,080.30 from Sport New Zealand and $25,000 (plus GST) from Sport Northland.  

The total budget for rural travel funding for the 2019/20 financial year is $50,080.30. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. It is recommended that only 40% of the total funding be allocated for summer activities and the remainder allocated for the busier winter sporting season.

The total available funds for the summer season is $5,551.47.

%

Board

40% Summer

60% Winter

Total

28%

Kaikohe-Hokianga Community

$5,551.47

 $8,327.20

 $13,878.67

31.5%

Te Hiku Community

$6,245.40

 $9,368.10

 $15,613.50

40.5%

Bay of Islands-Whangaroa Community

$8,029.80

 $12,044.70

 $20,074.50

 

Attachments

1.       RTF SS Kerikeri Gymnastics - KHCB - A2704644

2.       RTF SS Special Olympics KHCB - A2704646  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This report is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Council promotes a vibrant and thriving economy that encourages a wide range of sporting activities and a safe a healthy district where young people are valued.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is delegated to Community Boards to consider.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are none that affect Maori any greater than other residents of the District.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Anyone in the district participating in organised sporting activities could be eligible for funding. To try and capture everyone the funding is advertised a month in advance in newspapers, social media and word of mouth

State the financial implications and where budgetary provisions have been made to support this decision.

Funding is provided by Sport Northland (Kiwisport) and Sport New Zealand (Rural Travel).

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

6 November 2019

 

7            Meeting Close