Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

The Local Government Act 2002 states the role of a Community Board is to:-

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Maori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Terry Greening	Greening Family Trust	Beneficiary		Highly unlikely to interface with FNDC
	Bay of Islands Walking Weekend Trust		Potential of seeking funds	Step aside from any requests or decisions regarding requests
	Russell 2000 Trust			Trust is about to wind up.
	Russell Centennial Trust (Chairman)	Manages Russell Museum	Seeks funds from council	Step aside from any requests or decisions regarding requests
	Residence in Russell	Nil	Nil	N/A
Terry Greening (Wife)	Greening Family Trust	Beneficiary	N/A	N/A
Terry Greening (Wife)	Residence in Russell
Lane Ayr	Retired
	Home
	Residence in Kerikeri
Lane Ayr (Partner)	Riverview School
	Home
	Residence in Kerikeri
Martin Robinson	Self-employed
	Focus Paihia	Trustee
	Paihia Haven of History Trust	Trustee
	GE Tree Northland
	Own a Farm
Martin Robinson (Partner)	Home Maker
Martin Robinson (Partner)	Own Section, Lifestyle
Rachel Smith	Acura Accountants Director
	Self employed contractor- marketing and events
	Self employed
	Kerikeri District Business Association	Board member
	Rolands Wood Charitable Trust	Board member
Rachel Smith (Partner)	Acura accountants Limited, Director
	Kerikeri Cruising Club	Treasurer
	Riverview School Board of Trustees	Treasury position.
Belinda Ward	Ward Jarvis Family Trust	Trustee
	Kenneth Jarvis Family Trust	Trustee
	Saltwater Trust	Trustee
Belinda Ward (Partner)	Ward Jarvis Family Trust	Trustee
	Kenneth Jarvis Family Trust	Trustee
	Saltwater Trust	Trustee
Bruce Mills	No form received
Manuwai Wells	No form received
Cr Kelly Stratford	Office manager at Kinghans.
	Denture assistant at Kawakawa denture Services self-employed as book keeper Kelly@ksbookkeeoing.net	None	None
	KS Bookkeeping and Administration	Business owner, bookkeeping and development of environment management plans for clients.	None perceived	I’d step aside from decisions that arise, that may have conflicts.
	Kinghans Accounting	Office Administration	None perceived	Step aside from decisions that arise, that may have conflicts.
	Waikare Marae Trustees	Trustee	May be perceived conflicts	Case by case basis
	Kawakawa Business & Community Association	Committee member/newsletter editor and printer	None perceived	If there was a perceived conflict, I will step aside from decision making
	Bay of Islands College	Parent elected trustee	None perceived	If there was a perceived conflict, I will step aside from decision making
	Karetu School Bay Cosmos Soccer	Parent elected trustee. Committee member and coach	None perceived	If there was a perceived conflict, I will step aside from decision making
	Property in Waikare and Moerewa			If there was a perceived conflict, I will step aside from decision making
	Sister is employed by Far North District Council			Will not discuss any matters regarding her role or my role as Councillor that are confidential.
	Coffee and food	Ratepayers sometimes 'shout' food and beverage	Bias or pre-determination	Case by case
Kelly Stratford (Husband)	Property in Moerewa		N/A	N/A

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

5 Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

File Number: A2628252

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 12 August 2019 are a true and correct record.

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1. 2019-08-12 Unconfirmed Bay of Islands-Whangaroa Community Board Minutes - A2601870 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

MINUTES OF Far North District Council
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE The Order of Saint John Hall, 121 Gillies Street, Kawakawa
ON Monday, 12 August 2019 AT 10.00 am

PRESENT: Chairperson Terry Greening, Cr Kelly Stratford, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells

IN ATTENDANCE:

STAFF PRESENT: Steve Little – 3 Waters Operations, Jaco Cronje – Project Manager Footpaths and Cycleways, Nicole Wooster – Executive Liaison, Kim Hammond – Meetings Administrator

1 Apologies and conflicts of Interest

Chairperson Terry Greening declared a conflict of interest in relation to item 7.5 Application for Funding – Bay of Islands Walking Weekend Charitable Trust, due to being the Chairman of the organisation.

Member Rachel Smith declared a conflict of interest in relation to item 7.3 Road Naming Report, due to her father in law living on the road being named.

2 Public Forum

There were no members of the public present wishing to speak to the meeting.

3 Deputations

There were no deputations for this meeting.

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 5.1 document number A2576971, pages 9 - 17 refers.

Resolution 2019/67

Moved: Member Bruce Mills

Seconded: Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 1 July 2019 are a true and correct record.

Carried

Abstained: Member Manuwai Wells

5 Infrastructure and Asset Management Group

5.1 Road Naming - 17a Kerikeri Inlet Road, Kerikeri

Agenda item 6.1 document number A2556486, pages 18 - 28 refers.

Resolution 2019/68

Moved: Member Lane Ayr

Seconded: Cr Kelly Stratford

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Te Wairere Crescent, that is currently addressed at 17a Kerikeri Inlet Rd, Kerikeri as per map (A2556416).

Carried

5.2 Road Naming - Te Wairere Crescent, Kerikeri

Agenda item 6.2 document number A2571462, pages 29 - 38 refers.

Resolution 2019/69

Moved: Member Martin Robinson

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Hirere Way that is currently addressed at Te Wairere Crescent, Kerikeri as per map (A2556386).

Carried

5.3 Easement over local purpose (utility reserve) lot 33 DP166614 - Landing Road, Kerikeri (RC 2190583)

Agenda item 6.3 document number A2560772, pages 39 - 46 refers.

Resolution 2019/70

Moved: Chairperson Terry Greening

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board recommends that the Far North District Council:

a) In its role as administering body of the local purpose (utility) reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants an easement over the local purpose (utility) reserve held in RT NA101A/441 being Lot 33 DP 166614, shown in Donaldson’s plan 7202a, in favour of Lot 29 DP 166614; and

b) In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned easement.

Carried

Against: Cr Kelly Stratford, Members Lane Ayr and Belinda Ward

6 Speakers

June Pitman representative from Te Runanga o Ngāti Rēhia, spoke in regards to their funding application, agenda item 7.9 refers.

Jonathan Foley representative from Kerikeri Open Art Studio Trust (KOAST), spoke in regards to their funding application, agenda item 7.7 refers.

At 10:43 am, Member Martin Robinson left the meeting. At 10:45 am, Member Martin Robinson returned to the meeting.

Di Maxwell representative from Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust, spoke in regards to their funding application, agenda item 7.8 refers.

5 Infrastructure and Asset Management Group continued

5.4 Bay of Islands-Whangaroa Footpaths Programme 2019/20 and 2020/21

Agenda item 6.4 document number A2566582, pages 47 - 52 refers.

Suspension of Standing Orders

Resolution 2019/71

Moved: Cr Kelly Stratford

Seconded: Member Manuwai Wells

A motion was moved that the Community Board suspend Standing Orders 20 – General Rules of Debate.

Carried

Resumption of Standing Orders

Resolution 2019/72

Moved: Chairperson Terry Greening

Seconded: Cr Kelly Stratford

A motion was moved that the Community Board resume Standing Orders 20 – General Rules of Debate.

Carried

Recommendation

Moved: Member Rachel Smith

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board agrees to the revised 2019/20 and 2020/21 footpath programme as follows:

Opua : Kellet Street at Opua school, Construction 2019/20

Mission Road, Construction 2019/20

Long Beach Road footpath corner to car park, Construction 2019/20

Length of Blacks Road, Construction 2019/20

Te Tapui Road to Matauri Bay School link, Construction 2019/20

Length of Pa Road, Construction 2020/21

Florence Ave to Matauwhi Road, Construction 2020/21

Bowen Street, Construction 2020/21

Matauwhi Road to beach , Construction 2020/21

Amendment

Moved: Member Rachel Smith

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

a) agrees to the revised footpath programme as follows:

Kerikeri Road – Greenway Drive, The Ridge, Aranga Road to shops

Opua: Kellet Street at Opua School

Mission Road

Long Beach Road footpath corner to carpark

Length of Blacks Road

Te Taui Road to Matauri Bay School link

b) recommend that the Far North District Council complete Snowden Ave, Moerewa and School Road, Totara North footpaths as additional capital works projects in 2020/2021.

c) Request that the Far North District Council increase the budget of the Community Board’s Footpath allocation in the next Annual Plan/Long Term Plan.

The amendment became the substantive motion

Resolution 2019/73

Moved: Member Rachel Smith

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

a) agrees to the revised footpath programme as follows:

Kerikeri Road – Greenway Drive, The Ridge, Aranga Road to shops

Opua: Kellet Street at Opua School

Mission Road

Long Beach Road footpath corner to carpark

Length of Blacks Road

Te Taui Road to Matauri Bay School link

b) recommend that the Far North District Council complete Snowden Ave, Moerewa and School Road, Totara North footpaths as additional capital works projects in 2020/2021.

c) request that the Far North District Council increase the budget of the Community Board’s Footpath allocation in the next Annual Plan/Long Term Plan.

Carried

Attachments tabled at meeting

1 Tabled Document - Updated Footpath Budget and Matrix

At 11.18 am, Chairperson Terry Greening left the meeting and Deputy Chairperson Belinda Ward took the Chair. At 11.20 am, Chairperson Terry Greening returned to the meeting and resumed the chair.

The meeting was adjourned from 11.52 am to 12.34 pm.

6 Corporate Services Group

6.1 Chairperson and Members Report

Agenda item 7.1 document number A2588610, pages 53 - 55 refers.

Resolution 2019/74

Moved: Chairperson Terry Greening

Seconded: Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board note the report from Chairperson Greening.

Carried

Attachments tabled at meeting

1 Tabled Document - Productive Riparian Buffers - Literature Review

6.2 Statement of Community Board Fund Account as at 30 June 2019

Agenda item 7.2 document number A2573714, pages 56 - 59 refers.

Resolution 2019/75

Moved: Member Belinda Ward

Seconded: Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 June 2019”.

Carried

6.3 Road Naming Report

Agenda item 7.3 document number A2568864, pages 60 - 67 refers.

Recommendation

Moved: Member Manuwai Wells

Seconded: Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board:

a) names the private road currently addressed as 192A-E Lodore Road as Weka Lane

b) names the private road currently addressed as 236A-E Redcliffs Road as Waitete Heights Lane

Amendment

Moved: Member Manuwai Wells

Seconded: Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board agrees that the report “Road Naming Report” be left to lie on the table until documents showing consultation with iwi and property owners can be provided.

The amendment became the substantive motion

Resolution 2019/76

Moved: Member Manuwai Wells

Seconded: Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board agrees that the report “Road Naming Report” be left to lie on the table until documents showing consultation with iwi and property owners can be provided.

Carried

6.4 Funding Project Reports

Agenda item 7.4 document number A2537075, pages 68 - 84 refers.

Resolution 2019/77

Moved: Member Belinda Ward

Seconded: Member Martin Robinson

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Bay of Islands Country Rock Festival

b) Bay of Islands Walking Weekend Charitable Trust

c) Baysport Incorporated

d) Kaeo Festival Group

e) Kerikeri Lions Club Incorporated

f) National Flash Fiction

g) Russell Tennis Club

Carried

At 12.56 pm, Chairperson Terry Greening left the meeting and Deputy Chairperson Belinda Ward took Chair.

6.5 Application for Funding - Bay of Islands Walking Weekend Charitable Trust

Agenda item 7.5 document number A2586112, pages 85 - 95 refers.

Resolution 2019/78

Moved: Member Belinda Ward

Seconded: Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,725 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Walking Weekend Charitable Trust for venue hire of the Russell Bowling Club, to support the following Community Outcomes:

i. Proud, vibrant communities.

ii. Communities that are healthy, safe, connected and sustainable.

Carried

At 1.02 pm, Chairperson Terry Greening returned to the meeting and resumed the Chair.

6.6 Application for Funding - Kerikeri Baptist Church (Busy Bee Knitting Group)

Agenda item 7.6 document number A2540109, pages 96 - 105 refers.

Resolution 2019/79

Moved: Chairperson Terry Greening

Seconded: Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri Baptist Church on behalf of Busy Bee Knitting Group for the purchase of wool and other materials, to support the following Community Outcome:

i. Proud, vibrant communities.

Carried

6.7 Application for Funding - Kerikeri Open Art Studios Trail (KOAST)

Agenda item 7.7 document number A2577564, pages 106 - 115 refers.

Resolution 2019/80

Moved: Cr Kelly Stratford

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri Open Art Studios Trail for venue hire and signage, to support the following Community Outcome:

i. Proud, vibrant communities.

Carried

6.8 Application for Funding - Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust

Agenda item 7.8 document number A2565665, pages 116 - 125 refers.

Resolution 2019/81

Moved: Member Manuwai Wells

Seconded: Cr Kelly Stratford

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,880 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust, on behalf of Ecocentre Kaitaia/Far North Environment Centre for the contractor fess for the Timebank Coordinator for a period of six months , to support the following Community Outcome:

i. Communities that are healthy, safe, connected and sustainable

ii. Proud, vibrant communities.

Carried

6.9 Application for Funding - Te Rununga o Ngāti Rehia

Agenda item 7.9 document number A2589007, pages 126 - 135 refers.

Resolution 2019/82

Moved: Member Belinda Ward

Seconded: Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board approve the sum of $16,600 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rununga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project for entertainment, equipment hire, traffic management and security, St Johns, Waste Management and hireage of photographer/videographer, to support the following Community Outcomes:

i. Proud, vibrant communities.

ii. Communities that are healthy, safe, connected and sustainable.

Carried

6.10 Application for Funding - Te Tiriti O Waitangi Kōmiti

Agenda item 7.10 document number A2567147, pages 136 - 145 refers.

Resolution 2019/83

Moved: Member Martin Robinson

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a) decline the application received from Te Tiriti O Waitangi Kōmiti.

b) request that Te Tiriti O Waitangi Kōmiti resubmit an application once Te Tiriti O Waitangi Kōmiti have received seed funding from other funders/agencies.

Carried

7 Information Reports

7.1 Community and Customer Services Information Report 1 January - 30 June 2019

Agenda item 8.1 document number A2566640, pages 146 - 160 refers.

Resolution 2019/84

Moved: Chairperson Terry Greening

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Information Report 1 January - 30 June 2019.

Carried

8 Meeting Close

The meeting closed at 1.30 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting to be held on 23 September 2019.

...................................................

CHAIRPERSON

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

6 Infrastructure and Asset Management Group

6.1 New Vodafone Licence - Telecommunications Facility - Local Purpose (Quarry) Reserve, Whakarara Road, Matauri Bay

File Number: A2626433

Author: Kaye Lethbridge, Property Legalisation Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

This reports seeks a recommendation from the Bay of Islands-Whangaroa Community Board on a request from Vodafone for a new licence to continue to operate the telecommunications facility at Whakarara Road, Matauri Bay and to provide for the co-location of 2Degrees and possibly Spark in the future.

Executive Summary

· Vodafone’s licence to operate the telecommunications facility on the local purpose (quarry) reserve at Whakarara Road, Matauri Bay expires in September this year (2019).

· Vodafone has requested a new licence to continue to operate the cell tower and to provide for the co-location of 2Degrees and possibly Spark in the future.

· Licence term to be 10 years with a renewal term of 10 years.

· Annual rental $9,000 plus GST (if any) with a 3-yearly rent review linked to the Consumer Price Index.

Recommendation

That the Bay of Islands-Whangaroa Community Board recommends that Council:

a) In its role as administering body of the local purpose (quarry) reserve and pursuant to its powers under Section 48A of the Reserves Act 1977, grants a licence to Vodafone to operate a telecommunications facility over 510m2 of local purpose (quarry) reserve, being Section 3 Block XIII Whakarara Survey District.

b) In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned licence.

c) The terms of the licence shall be:

Term: 10 years

Renewal term: 10 years

Annual rental: $9,000 plus GST (if any)

Rent review: 3 yearly from commencement date; linked to Consumer Price Index (CPI).

1) Background

In July 1999 Council’s Works Committee consented to Vodafone erecting a “mobile phone aerial” on disused quarry land, Whakarara Road, Matauri Bay. The application was to establish a telecommunications facility comprising a monopole mast 15 metres in height and 6 antennas, an equipment shelter and access formation. The National Radiation Laboratory concluded that exposures would be very low compared with the limits prescribed in NZA 2772.1:199 and that the proposed cell phone base station would not pose a health hazard to people who live or work in the local community.

In April 2001 Council notified Vodafone’s application (RC2010342) in accordance with the Resource Management Act 1991. Submissions received as a result of the public notification showed that the facility was keenly supported. The proposal was not separately notified pursuant to the Reserves Act as staff concluded that the use of the site would not adversely affect the public’s access to the reserve because it had been closed to the public for safety reasons. In August 2001 the Department of Conservation, pursuant to s48A Reserves Act 1977 consented to a licence for a telecommunications facility and to the construction and maintenance of an access track.

Renewal and equipment changes

In February 2004 Vodafone advised Council of their intention to make changes to the tower equipment i.e. install one 2.3m (approximately) panel antenna to increase the number of antennae on site from 5 to 6, and to install additional or replacement equipment mounts, lines, cables, cable trays and such other ancillary work as may be required to effect the changes detailed above.

In April 2004 Vodafone requested a renewal of the licence term for a further 5 years with a final termination date of 15 September 2019. Council staff consented to the tower equipment changes and to the renewal.

2) Discussion and Options

The current Vodafone proposal is for two additional antennas to be attached to the cell tower plus equipment cabinets at the base of the tower to accommodate 2Degrees and possibly Spark. The intention is to swap out the head of the 15 - 20 meter tower to a ring-head to accommodate all antennas. Vodafone has stated that the tower will remain at 15 - 20 metres high. 2Degrees are planning to add three antennas, shown on the ring-frame plan at 320, 220 and 90 degrees. Vodafone will install, operate and maintain the facility as usual.

The licensed area is approximately 510m2 of Section 3 Block XIII Whakarara Survey District and includes maintenance of the access track.

Cumulative effects of radio emissions

2Degrees advised Council staff (see letter dated 30 July 2018) they were satisfied that if the facility had become operational as at 30 July 2018 the predicted cumulative radiofrequency field levels at places in the vicinity of the facility, that are reasonably accessible to the general public, would not reach or exceed 25% of the maximum level authorised by NZS 2772: Part 1:1999 Radiofrequency Fields Part 1 – Maximum Exposure Levels – 3 Khz to 30 GHz.

Council’s planning staff stated that if the proposal complies with the standards, which staff have been advised that it does, then it is a permitted activity under the District Plan rules, and no resource consent is required.

Reserves Act 1977 (s.48A), Council Policy

Council has the power by way of the 2013 ministerial delegation (under certain criteria) to approve the granting of a licence over a reserve and to set conditions. Council has delegated to the Community Board the authority to make recommendations in regard to the use of reserves which are not contemplated by an existing reserve management plan, providing these are consistent with Council policy and the Reserves Act 1977.

Public notification is a requirement under the Reserves Act 1977 however this can be waived if certain criteria are met i.e. if the reserve is vested in the territorial authority, if the reserve is not likely to be materially altered and the rights of the public in respect of the reserve will not be permanently affected.

Council previously considered and consented to Vodafone’s use of the local purpose (quarry) reserve; the cell tower exists and is in use. Council staff on advice received from Vodafone consider the proposed “add-ons” are not likely to materially alter the reserve and the rights of the public are not likely to be changed; therefore public notice of the “add-ons” is not required under the Reserves Act 1977. This application for a new licence requires Council consent on two counts i.e. in its role as the administering body of the reserve and in its role as the delegate of the Minister of Conservation.

Council’s Reserves Policy does not apply to existing public utility works such a power poles, power lines, sewage pump stations etc.

Licence terms

Term: 10 years

Renewal term: 10 years

Annual rental: $9,000 per annum plus GST (if any)

Rent reviews: 3 yearly from commencement date, linked to Consumer Price Index (CPI).

Reason for the recommendation

The local purpose (quarry) reserve is not currently required for alternative use; the telecommunications facility exists and is in use. The community will benefit from the improved facility i.e. communication quality will be enhanced.

3) Financial Implications and Budgetary Provision

Council will receive an annual rental for the use of the land and Vodafone will maintain the facility and the access track.

Attachments

1. Vodafone - 2Degrees aerial map - A2626145 ⇩

2. Vodafone - 2Degrees site layout and ring-head plans - A2626152 ⇩

3. 2Degrees letter - cummulative RF Emissions - A2626138 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The licence has been considered under the Reserves Act 1977 and Council’s Reserves Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The licence proposal has community interest and a Community Board recommendation is sought.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There is no specific cultural significance attached to this proposal.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	The new licence proposal is in essence a continuation of an existing use.
State the financial implications and where budgetary provisions have been made to support this decision.	Council will receive an annual rental and there are no associated costs for Council.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

7 Strategic Planning and Policy Group

7.1 Kerikeri Domain Governance Report

File Number: A2593998

Author: Rachael Pull, Specialist Planner - Urban Design

Authoriser: Sheryl Gavin, General Manager Strategic Planning and Policy (Acting)

Purpose of the Report

To provide an update on the recommendation going forward to Council to establish a governing body for the Kerikeri Domain.

Executive Summary

At the 27 June 2019 Council meeting the Bay of Islands-Whangaroa Community Board (Community Board) recommended that the Kerikeri Domain Reserve Management Plan (Management Plan) be adopted subject to the changes made by the Community Board to address submission issues. The changes included an action point for the Council ‘…to consider the establishment of an incorporated society representing the community to manage and oversee the [Kerikeri] Domain”.

Council adopted the Management Plan including amendments recommended by the Community Board and resolved to direct a report back on the options for the establishment of a management committee. The report on the governance and attached legal advice will be presented to Council at the 3 October 2019 meeting to facilitate the discussion on options to establish a governing body.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the Kerikeri Domain Governance Report.

Background

The Management Plan was prepared under section 41 of the Reserves Act 1977. It sets out how the Kerikeri Domain will be used and managed over the next ten years. During the consultation process and in submissions received and heard, there was a request from the public to re-establish a governing body for the Kerikeri Domain. This was incorporated by the Community Board into the Management Plan and adopted by Council on 27 June 2019. The action within the Management Plan stated:

“Within six months, Council in partnership with the Community Board and community consider the establishment of an incorporated society representing the community to manage and oversee the Domain”.

As part of the resolution to adopt the Management Plan, Council also resolved that they would receive a report outlining the options for the establishment of a reserve management committee. This is a different governance body to that preferred by the Community Board and included as an action item.

The Governance Report discusses the options for both types of governing bodies as well as that status quo of governance remaining with Council or being delegated to the Community Board. The legal advice attached concludes that any reserve management committee should not be an incorporated society. Therefore both are discussed as separate options.

The Governance Report recommends the establishment of an incorporated society as it will represent the users of the Kerikeri Domain and have the ability to fundraise and implement the actions within the Management Plan.

Discussion and Next Steps

The Governance Report will be presented to Council to recommend the following:

· Council to support the creation of an incorporated society to manage the Kerikeri Domain;

· Administration to call for expressions of interest from the public for people willing to establish an incorporated society and facilitate the establishment of it;

· Council to enter into a formal agreement with the incorporated society once established to manage the Kerikeri Domain on behalf of Council.

Financial Implications and Budgetary Provision

This report does not result in any financial implications for the Community Board as the Kerikeri Domain is managed by Council as a significant district wide facility. The budget will for this will be set through the Annual Plan and Long Term Plan.

Attachments

1. Kerikeri Domain Governance Report - A2611202 ⇩

2. Kerikeri Domain Governance Legal Advice regarding committees - A2611199 ⇩

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

To:	Shaun Clarke	Department:	Chief Executive
CC:	Darrell Sargent	Department:	Strategic Planning and Policy
From:	Rachael Pull	Department:	Strategic Planning and Policy
Date:	16 August 2019
Subject:	Kerikeri Domain Governance

1) Introduction

Kerikeri Domain is located in Central Kerikeri off Cobham Road. It is the only significant green space in the urban area of Kerikeri and is therefore multi-purpose, fulfilling the needs of many different users from sports codes to pedestrian routes.

The site was originally part of the ‘peoples reserve/children’s land’, set aside for tangata whenua, however it was taken under the Bay of Islands Settlement Act 1858. It started being developed for recreation purposes in 1928. The first community group to manage it, the Kerikeri Recreation Reserve (Inc) Society was formed in 1934. In 1953 the Kerikeri Domain was transferred to the Crown and the Kerikeri Domain Board was set up to administer it. Until 2012, it was managed by the Kerikeri Domain Charitable Trust.

The Kerikeri Domain is just over 3 hectares and is made up of several lots owned by the Department of Conservation (on behalf of the Crown) and the Far North District Council. Part of an adjoining field is owned by the Ministry of Education and is often treated as part of the Kerikeri Domain, although management remains with the Kerikeri High School.

Kerikeri Domain is currently identified as a significant district wide asset, meaning that decisions relating to the maintenance and development are the responsibility of Council.

The purpose of this document is to provide elected members with an overview of the current management situation with Kerikeri Domain and to set out the options for an alternative governance body as set out in the June 2019 Council minutes.

2) Background

The Kerikeri Domain has a long history of being managed by the community. From 1928 to 2012 (when the Kerikeri Domain Charitable Trust was deregistered) the Kerikeri Domain has been managed by a mix of the public and Council representatives. The makeup of the last board was:

· The Mayor

· A Councillor

· A Community Board member

· A sport representative

· A school representative

· A Kerikeri residents representative

· Chair

Since 2012, the governance of the Kerikeri Domain has rested solely with the Far North District Council. On 27 June 2019, the Council adopted the Kerikeri Domain Reserve Management Plan to manage and develop the Kerikeri Domain over the next ten years. At the same time, it was resolved to explore the option of a governing body for the Kerikeri Domain.

2.1 Kerikeri Domain Reserve Management Plan

The Reserves Act 1977 (section 41) requires that Council owned or managed reserves (unless they are classified as a local purpose reserve), must have a reserve management plan; and that such plans are under continuous review (although it is best practice to review at least once every ten years).

The process to create the Kerikeri Domain Reserve Management Plan (Management Plan) was an opportunity to consolidate the future direction of Kerikeri Domain and the roles and responsibilities for leading and shaping that direction.

It is the responsibility of Council to implement the Management Plan. This will be achieved by working with administration and any governance body to prioritise the actions and ensure that the Kerikeri Domain is being maintained to an agreed standard. It also provides certainly for community groups wanting to achieve the actions within the Management Plan by fundraising or organising volunteer events because there is a clear process to follow.

The Management Plan also provided an opportunity to align the development of Kerikeri Domain with other strategic initiatives; particularly the Far North 2100 Strategy (in the Management Plan known as Sustainable District Strategy) and the 2014 Northland Sports Facilities Plan.

3) Roles and Responsibilities

The purpose of this section is to define different governance bodies to ensure Council has the information to make an informed decision about the governance of the Kerikeri Domain.

The first action in the Management Plan is for Council to ‘…consider the establishment of an incorporated society representing the community to manage and oversee the Domain’. The Council item refers to “…a reserve management committee for the Kerikeri Domain, to manage the domain and its use”. These are two different governance bodies for the Kerikeri Domain which are discussed below along with the internal options.

3.1 Bay of Islands- Whangaroa Community Board

Kerikeri Domain is currently set out as having district wide significance, meaning that it is the responsibility of the whole of Council, as opposed to the Community Board that manages the ward. For the purposes of developing the Management Plan, the Bay of Islands-Whangaroa Community Board (Community Board) was delegated the responsibility to hear, consider and make a recommendation based on submissions to Council.

The advantage of having the Kerikeri Domain governed by the Community Board is the reduction of red tape. The only decision making body for new activities is the Community Board. Also there is more local voices making the decisions as the Community Board members are drawn from the ward they represent as opposed to the Council which is made up of representatives from the district at large.

3.2 Council

Council is responsible for making key strategic decisions around the governance of the Kerikeri Domain. This includes financial planning and significant procurement. Because the Kerikeri Domain is at district wide significance, it is also responsible for:

· Appointing a governing body if they deem it necessary for the Kerikeri Domain;

· Approving the Management Plan (the ability to hear and consider was delegated to the Bay of Islands-Whangaroa Community Board); and

· Approve or refuse the use and/or lease of the Kerikeri Domain (where the issue is not covered by the Management Plan).

Therefore the decision to appoint a governing body and what type is with Council to consider.

The advantage of having the Kerikeri Domain governed by Council is that the costs of governance and maintenance remain the same. The only decision making body for new activities would be the Council who would be limited to the matters in the Management Plan. The adoption of the Management Plan has reduced the delays in implementing actions on the Kerikeri Domain that existed previously, as actions stated within the Management Plan no longer need to go to Council or be notified to the public.

3.3 Council Administration

Administration are responsible for implementing and keeping in continuous review the Management Plan and currently for scheduling regular maintenance of Kerikeri Domain. Any proposed changes to who implements these objectives will need to be set out by the agreement between Council and governing body appointed by Council. Administration would provide professional support and guidance to the governance body in addition to leading any Council processes necessary to implement it.

It is envisioned that the governing body would have the responsibility for (currently with administration):

· Basic maintenance of the Domain (as set out in any agreement reached);

· Provide regular advice to Council on the on-going management;

· Ensure that the Domain is managed to promote the vision and objectives of the Kerikeri Domain Reserve Management Plan by reviewing actions not in the Management Plan and providing a recommendation to Council;

· Managing the booking of the facilities;

· Managing the operational expenditure including water, pan charges, power, telephone, cleaning and minor maintenance and repairs of the assets on the Kerikeri Domain;

· Providing a reviewed annual statement on the financial accounts and activity report; and

· Inform Council of major maintenance and capital improvements.

They will not have responsibility over (remaining with administration and Council):

· The Procter Library (due to its significance as part of the ongoing Library Strategy);

· Setting the budget to manage the Kerikeri Domain;

· The administration of leases on the Kerikeri Domain;

· Approval of development within the Kerikeri Domain Reserve Management Plan; or

· Reviewing the Kerikeri Domain Reserve Management Plan.

Depending on the governing body selected and the formal agreement reached with Council, these responsibilities may change.

The Council would contribute an annual grant towards the services provided by the governance body. For most reserve management committees this sum is $5,000 per annum. The incorporated society in charge of Lindvart Park receives $40,000 per annum from Council due to their wider responsibilities. In return, Council would receive on an annual basis, a copy of the accounts which include the items of expenditure and income for the governing body.

3.4 Kerikeri Domain Reserve Management Committee

Under the provisions of the Local Government Act 2002 (LGA), a Council can establish various committees to fulfil specific purposes. A reserve management committee (committee) is formally set up as a committee of Council. It is disestablished at the end of each election cycle. Specifically, Schedule 7 clause 30(7) of the LGA reads as follows:

“A committee, subcommittee, or other subordinate decision-making body is, unless the local authority resolves otherwise, deemed to be discharged on the coming into office of the members of the local authority elected or appointed at, or following, the triennial general election of members next after the appointment of the committee, subcommittee, or other subordinate decision-making body.”

Therefore the committee will have to be re-appointed after each election by the Council.

The Reserves Policy recommends 4 or more members, including a Community Board member. The submissions on the Kerikeri Domain Reserve Management Plan that requested this committee suggested representatives from Iwi, the High School and the high users (Rugby League, Cricket, Bowling Club, dog walkers, Mai Life). The Charitable Trust that previously managed the Domain also contained the Mayor, a Councillor and a Community Board member.

There have been requests from the public about having a public nomination process for the committee. Council can either appoint members directly or invite the community to nominate suitable people, but Council would still decide who would be appointed.

The advantage of having a reserve management committee is that Council can appoint the members directly every election cycle meaning that it can ensure that the committee represents the users of the Kerikeri Domain. An elected member will also sit on the committee to make sure that it is maintaining the Kerikeri Domain to the level required by the community.

3.5 Kerikeri Domain Incorporated Society

It was recommended in the action section of the Management Plan that the governing body be an incorporated society. The advantages of an incorporated society are:

· It becomes a separate legal entity;

· It can enter into a contract in its own name;

· It can continue as a separate entity even though its membership changes; and

· There will be certainty in the way the society is run (to meet the requirements in the Incorporated Societies Act 1908).

The Community Board specifically stated incorporated society in the action as they wished the governing body to be able to fundraise to implement the actions within the Management Plan and not be solely dependent on Council for funding. They also envisioned the group taking on more responsibility than the maintenance and day to day operation than most reserve management committees.

Lindvart Park is managed by an incorporated society (Kaikohe and Districts Sportsville). The society is made up of representatives of the main sports codes that use Lindvart Park. The users are harder to define for the Kerikeri Domain as many users do not belong to a club (dog walkers, casual walkers, users of the playground, skate park).

Therefore if this option was chosen by Council, administration would have to work with the community to determine how the different users and interest groups of the Kerikeri Domain would be represented. This would have to be formalised in either the constitution of the incorporated society or the agreement with Council to prevent the governance from not representing all users. Because of this additional work, this option would take the longest to establish.

3.6 Discussion of governance options

The purpose of looking at alternative governance bodies has come out of several factors:

· The special significance of Kerikeri Domain;

· The previous difficultly in providing new infrastructure and activities in the Kerikeri Domain;

· The potential for the governance body to fundraise to implement the actions in the Management Plan; and

· The long history of the Kerikeri Domain being manged directly by the public.

The Management Plan has set out a clear process to allow community groups and administration to implement actions approved within it. This addresses some of the concern surrounding the request for a governance body. However the consultation on the Management Plan identified a strong wish by the public to have more direct governance of the Kerikeri Domain. This is reflected in the action in the Management Plan which states that the Council makes the decision regarding governance in partnership with the community and Community Board.

If the Kerikeri Domain is governed by either Council or the Community Board, the maintenance work can continue to be managed by administration which is cost effective. The ability for the community to have input is limited to annual plan/ten year plan submissions and speaking at the start of elected member meetings. Decisions on new actions are made by the one delegated authority (Council or the Community Board).

If a reserve management committee is established, it will have to be renewed every three years and its members appointed by Council. There is Council representation within the group. This method allows for as many members as Council wants and it can control who is on the committee to ensure it is a fair representation of Kerikeri Domain users. However a reserve management committee lacks the ability to fundraise and implement actions within the Management Plan outside Council funding.

If an incorporated society is chosen by the Council, a process will need to begin to create the society and appoint their members. For Kaikohe and Districts Sportsville this took over a year. Until the society is incorporated and formally appointed by Council, the governance would remain with Council. An incorporated society recognises the significance of the Kerikeri Domain, maximises community management and allows for the development of the Kerikeri Domain by community fundraising rather than being solely dependent on Council funds.

Administration received legal advice in 2017 recommending against reserve management committees being registered as incorporated societies as it would be ultra vires. It would no longer be a committee under the Local Government Act 2002. A copy of this legal advice is attached.

It is recommended that an incorporated society is established. This would involve calling for expressions of interest from the public and working with administration to set up an incorporated society that will represent the Kerikeri Domain users. Council would then enter into a formal agreement with them on their responsibilities and how much Council will contribute. This would minimise the costs of implementing the Management Plan and maximise community governance.

4. Next Steps

Should the Council decide to establish an incorporated society, the table below provides a summary of the next steps.

Task	Decision Maker	Completion date
Complete Management Plan.	Community Board to recommend Decision to Council	June 2019 (Completed)
Council resolve to establish an incorporated society	Council	3 October 2019
Administration to call for expressions of interest.	Administration	December 2019
Administration to work with community members who expressed interest to establish an incorporated society and create a formal agreement between it and Council.	Incorporated Society	June 2020
Council to approve the formal agreement for service between the incorporated society and Council for the Kerikeri Domain.	Council	March 2020

Yours sincerely

Rachael Pull

Specialist Planner – Urban Design

Attached: Legal Advice regarding committees.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

7.2 Adoption of the Bay of Islands-Whangaroa Community Board Strategic Plan

File Number: A2628549

Author: Robert Willoughby, Community Development Advisor

Authoriser: Sheryl Gavin, General Manager Strategic Planning and Policy (Acting)

Purpose of the Report

The purpose of this report is to adopt the strategic plan for the Bay of Islands-Whangaroa Community Board. The plan is the continuance of community development within the ward to inform and contribute to Council planning processes.

Executive Summary

· The report presents the strategic plan as developed by the Community Board that is intended to support the prioritisation and allocation of its Community Grants Fund, Placemaking Fund and other initiatives.

· The plan also gives an outline of the planning processes that will feed into the 2019/20 Annual Plan.

Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) adopts the Bay of Islands-Whangaroa Community Board Strategic Plan with additions or adjustments if required.

b) agrees the following priorities be considered at an Annual Plan workshop for inclusion in the 2019/20 Annual Plan.

· Community Empowerment

· Youth

· Senior Citizens

· Economic priorities

· Community Pride

· Safety (footpaths & Lighting)

· Public Facilities

· Walkways and Cycle Way Development

· Recreation and Waterways Development

1) Background

Community Boards were given a mandate to develop their own Strategic Plans for consideration at each Annual Plan and LTP. The attached Community Board Strategic Plan builds on the 2018/19 Strategic Plan in re-setting the Community Board’s priorities for 2019/20.

2) Discussion and Options

Community Development staff have supported workshops with the Bay of Islands-Whangaroa Community Board to develop the attached Strategic Plan. The purpose of the plan is to highlight community wants, needs and priorities.

While priorities are identified in the plan it also informs how the board will allocate it’s Community Grant Funding and engages in the Ward priorities for 2019/20.

The Strategic Plan contains both the Board’s and communities’ priorities which provides a mechanism for the Board to agree on local priorities that will inform the Board’s input into the 2019/20 Annual Plan Process through an Annual Plan workshop.

Reason for the recommendation

In producing this Strategic Plan, the Bay of Islands-Whangaroa Community Board has updated their 2018/19 Strategic Plan to reset ward and community priorities. This report now seeks approval from the board to formally adopt their Strategic Plan and agree the priorities for an Annual Plan workshop.

3) Financial Implications and Budgetary Provision

Financial implications and budgetary provisions are in the 2018-28 Long Term Plan and any additional funding or change in funding will be determined in the 2019/20 Annual Plan.

Attachments

1. Bay of Islands-Whangaroa Strategic Plan Draft - A2631307 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This report is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Local Government Act 2002 sets out the role of Community Boards. Annual plans are a specific requirement to feed into the 2018-28 Long Term Plan.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Māori are considered as part of this Annual Plan process, strategy and priorities.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities)..	Considered as part of the strategy.
State the financial implications and where budgetary provisions have been made to support this decision.	No budget provision required, any additional budget will be through the 2019/20 Annual Plan.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

7.3 Naming of Esplanade Reserve, Richardson Street, Opua

File Number: A2643822

Author: Kathryn Trewin, Support Officer

Authoriser: Sheryl Gavin, General Manager Strategic Planning and Policy (Acting)

Purpose of the Report

To enable the Bay of Islands-Whangaroa Community Board to recommend to Council an appropriate name for the esplanade reserve located on Richardson Street, Opua.

Executive Summary

· A Special Consultative Procedure on this matter was conducted during August 2019. 28 Submissions were received.

· The majority of feedback supported adoption of a name that acknowledges pre-European settlers.

· Those who opposed the name generally did so because they felt the name suggested was not representative of the location, or that the iwi recommending the name were not the appropriate iwi to consult.

Recommendation

That the Bay of Islands-Whangaroa Community Board recommend that Council:

a) approve the name of Hopua Esplanade Reserve be adopted for the reserve located on Richardson Street, Opua.

b) note that the name may need to be reconsidered when the Wai 149 Treaty Claim is settled.

1) Background

The esplanade reserve on Richardson Street, Opua, was formed in 1998. The reserve has never been given a legal name and over the years has become known as Wall’s Bay Reserve in reference to the Walls family who resided there.

Initial enquiries indicate that Ngati Manu were the iwi with responsibility for this whenua, although consultation revealed that Ngati Hine and Te Kapotai also have kaitiaki of this piece of land.

The name consulted on was Waipuna, the preference of Ngati Manu, and commemorating a battle where the leader Te Kiore died and in reference to a spring. It appears, however, that the spring referred to is located nearer to the Opua Industrial Estate.

Opua is subject to a Treaty of Waitangi claim (Wai 149), with Ngati Manu, Ngati Hine and Te Kapotai working with Treaty of Waitangi researchers to confirm the original names of a number of locations within the greater Opua area.

The consultation period ran from Monday 29 July – Friday 30 August 2019. More than 400 flyers were delivered to mailboxes of Opua residents to notify them of the consultation, and an open day was held at the Opua Hall on Friday 16 August to allow the community to drop in and discuss the proposal with the Board in person. Over the course of three sessions, six people took the opportunity to speak with the Board and share their opinions on the naming of the reserve. Five of them made written submissions to the consultation process.

2) Discussion and Options

Submissions

Twenty-eight written submissions were received on the matter. Three supported the proposal to name the reserve Waipuna, while 11 opposed. A further 14 liked the idea of a pre-European name but were not sure this Waipuna would be the right one.

Those opposing the name or seeking amendments provided the following feedback:

· Preference to retain the informal name Wall’s Bay (5)

· Name the reserve the Richardson Street Esplanade Reserve (1)

· Name the reserve either Opua or Hopua Esplanade Reserve (7)

· Ngati Manu should not recommend a name without input from the other iwi (Ngati Hine and Te Kapotai)

· Independently-sourced historical records do not support this being the location of the spring the name of Waipuna refers to.

While the name of Waipuna was not universally supported, there was strong preference for a Maori name for the reserve.

Verbal submissions received at the open day on 16 August 2019 supported the feedback from written submissions.

Naming Options

Options acknowledged by submissions include:

1 Waipuna Reserve (the name consulted on)

2 Wall’s Bay Reserve – the current informal name of the reserve.

3 Opua or Hopua Esplanade Reserve

4 Richardson Street Reserve

5 Decline to recommend a name be adopted, as the renaming of landmarks within the area is subject to settlement of the Wai 149 Treaty of Waitangi claim, a joint claim made by the three identified iwi (Ngati Manu, Ngati Hine and Te Kapotai) who have an interest in the whenua where the reserve is located.

Reason for the recommendation

Of the submissions that were received there was strong preference for a Maori name, and since the name Waipuna was not universally supported the recommended name of Hopua Esplanade Reserve is recommended.

The Community Board should note that the name may be subject to change depending on the outcome of the settlement of Wai 149.

3) Financial Implications and Budgetary Provision

There are no financial implications to the Community Board.

Attachments

1. Opua Esplanade Submissions - A2649452 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This decision is not of high significance. It is significant to locals and may be controversial.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Community Board has the delegated authority to name Council reserves. FNDC Reserve Policy (2017) outlines the process and requirements.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This proposal is of limited interest to the wider community, but of high interest to the local community and tangata whenua of Opua. The Community Board was requested to consult with their community on this matter.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Initial contact was made with Ngati Manu iwi, who we were advised were the kaitiaki of this whenua, and provided the name of Waipuna for consultation. Subsequent discussions also identified Ngati Hine and Te Kapotai iwi as having an interest in the location. Feedback was sought from both parties and the information received has been incorporated into the main report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	· Ngati Manu · Ngati Hine · Te Kapotai · Opua residents and ratepayers
State the financial implications and where budgetary provisions have been made to support this decision.	The costs involved with the consultation include public meetings; public notification of the consultation to legally name the reserve via gazetting and signage can be covered from existing operational budgets.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

8 Corporate Services Group

8.1 Chairperson and Members Report

File Number: A2647492

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

Recommendation

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Greening and Members Ward, Wells, Ayr and Smith.

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The report from the Chairperson and members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. Chairpersons Report - Terry Greening - A2647343 ⇩

2. Members Report - Belinda Ward - A2647173 ⇩

3. Members Report - Manuwai Wells - A2647362 ⇩

4. Members Report - Lane Ayr - A2647217 ⇩

5. Members Report - Rachel Smith - A2647179 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Yes.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

COMMUNITY BOARD MEMBER’S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Belinda Ward

Subdivision: Paihia

Date: 10th May - 1st September 2019

Meetings

13/05/19	Friends of Williams House Library Inc - AGM Paihia WM Hall
16/05/2019	Bledisloe Domain Committee Meeting.
17/05/2019	Coffee meet & walk around Kerikeri CBD
20/05/2019	Bay of Islands-Whangaroa Community Board Meeting - Russell Town Hall
21/05/2019	Anna Wilson re Plastic Free July & Zero Waste - Alfrescos
29/05/2019	Combined Community Board Workshop - FNDC Kaikohe
10/06/2019	Paihia War Memorial Hall committee meeting
18/06/2019	Meeting with Paihia football Club - Bledisloe Domain
01/07/2019	Bay of Islands-Whangaroa Community Board Meeting - Kaeo Hall
10/07/2019	Recycling Meeting - Paihia WM Hall
15/07/2019	Paihia War Memorial Hall committee meeting
15/07/2019	PDR&R AGM - postponed due to no quorum
17/07/2019	Far North Holdings quarterly update - Proctor Library
25/07/2019	Business Paihia AGM - Copthorne Resort
27/07/2019	Vision Kerikeri AGM - Cornerstone
27/07/2019	NZTA SH11 speed limit consultation - Countdown Waitangi
29/07/2019	Paihia War Memorial Hall AGM
12/08/2019	Bay of Islands-Whangaroa Community Board Meeting - St Johns Ambulance Kawakawa
20/08/2019	Met with staff re Paihia Village Green Management Plan -Butler Centre
28//08/2019	PDR&R AGM + Meet the candidates - Paihia WM Hall
29/08/2019	Bledisloe Domain committee meeting

Issues

· Email & phone conversation from Jack Poutsma regarding BOICC location.

· Bledisloe Domain Reserve Signage - Dogs, Freedom Campers.

· Te Haumi flats foreshore protection - car parking.

· Norfolk Pines & vegetation on DOC land & reserve in Williams Rd Paihia.

· Staff member phoned re Paihia Village Green Management Plan & history.

· Numerous correspondence from a Paihia Village Green Craft Market day user

regarding her rejection for this summer season by Focus Paihia.

· 21/08/19 KKCC request for wicket on Kerikeri Domain.

· 30/08/19 Removal of large palm tree by Top Energy cnr Seaview/MacMurray Roads.

Outstanding:

· July 2018 Have received numerous emails for Craft Market Guidelines to be updated in "Paihia Village Green Management Plan". There is an urgency to resolve this prior to the summer season. Chair has requested a report.

Some progress on this issue but no questions answered to date.

Resource Consents

2200056	Subdivision 19 Lily Pond Road - comments made awaiting site visit 02/09/19
2200029	RMACOM Watea subdivision of 55 residential lots. Forwarded to Chair for comment.

Requests for Service/Information

RFS: 3959773	25/06/2019 - Blocked drain Williams Rd - Resolved
RFS: 3961645	05/07/2019 - Kaipatiki Bridge pot holes on Puketona Road.
RFS: 3963117	16/07/2019 - Water leak Countdown side of Paihia WM Hall - Resolved
RFS: 3963685	18/07/2019 - Williams Road timber inserts trip hazard.
RFS:	05/08/2019 - Speed bumps requested Te Karuwha Parade Waitangi x2.
RFS: 3968597	16/08/2019 - Paihia War Memorial Hall Conference room roof leaking.
RFS: 3963278	28/08/2019 - Breakdown of Paihia Targeted Rate & spend requested.
RFS: 3968597	Spouting repairs required for leak at right rear of Paihia WM Hall.
	Mowing around Hall to be reinstated on the works contract & schedule. RESPONSE: Have requested reinstatement in the mowing schedule & awaiting action
RFS: 3795613	18/04/18 - Follow up on flooding issues in front apron of Paihia War Memorial Hall. IN PROGRESS awaiting rain to photograph issue!
RFS: 3717930	01/10/2015 - Pedestrian safety issues & parking in front of Heritage Boutique Hotel (The Waterfront) Marsden Road Paihia - Pending NZTA response.
	All RFS's are either work in progress or outstanding.

COMMUNITY BOARD MEMBER’S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Manuwai Wells

Subdivision: Kawakawa Moerewa

Date: April 2019 – August 2019

Meetings

8 April 2019	Powhiri for Te Hononga/Hundertwasser Earth Wall Youth Trainees, TePokapu Centre, Kawakawa
9 April 2019	Community Board Hearing, Kingston House, Kerikeri
10 April 2019	Police Advisory Group Meeting, Fire Station, Kawakawa
15 April 2019	Bay of Islands-Whangaroa Community Board Hui, Te Punawai Centre, Moerewa
25 April 2019	ANZAC Day Remembrance Ceremony, Kawakawa
26 April 209	Taitamariki one on one hui, Kawakawa
28 April 2019	Urutapu, Bay of Islands College Marae, Kawakawa
30 April 2019	NZTA State Highway priorities workshop, St Johns, Kawakawa
07 May 2019	NZTA Moerewa Town development workshop, Te Punawai Centre, Moerewa
07 May 2019	NZTA Kawakawa Town development workshop, St Johns, Kawakawa
08 May 2019	Community Board Hearing Deliberation workshop, St Andrews Church, Kerikeri
17 May 2019	Community Board Member site visit, Kerikeri Domain Reserve and Township
20 May 2019	Bay of Islands-Whangaroa Community Board Hui, Russell Town Hall, Russell
29 May 2019	Combined Community Board Workshop, Council, Kaikohe
04 June 2019	Kawakawa Business Assn hui, Baptist Church, Kawakawa
12 June 2019	Police Advisory Group, Fire Station, Kawakawa
18 June 2019	Te Ahuareka o Ngati Hine Festival Hui, Te Pokapu Centre, Kawakawa
21 June 2019	Te Hononga/Hundertwasser Park Project update and Minister visit, Kawakawa
25 June 2019	NZTA Moerewa Town development workshop, Te Punawai Centre, Moerewa
25 June 2019	NZTA Kawakawa Town development workshop, St Johns, Kawakawa
05 July 2019	Matariki Puanga at Te Mirumiru Early Childhood Centre, Kawakawa
09 July 2019	Kawakawa Connect hui, Kawakawa
12 July 2019	Te Mata o Mua Rongoa Wananga, Kawakawa
12 July 2019	Matariki Puanga Celebration, Ngati Hine Health Trust, Otiria Marae
19 July 2019	Opening of Influence Kaikohe 24 hr Women’s Gym, Kaikohe
24 July 2019	NZTA Kawakawa Moerewa State Highway 1 Safer Speeds Community drop in, Kawakawa
25 July 2019	Meet the Mayoralty and Councillor candidates evening, Simson Park Hall, Moerewa
12 August 2019	Bay of Islands-Whangaroa Community Board Hui, St Johns, Kawakawa
12 August 2019	Community Board Strategic Planning Workshop, St Johns, Kawakawa
14 August 2019	Police Advisory Group Hui, Fire Station, Kawakawa
16 August 2019	Community Board Consultation Workshop for Walls Bay Reserve, Opua
20 August 2019	Simson Park Hall Hui, Te Punawai Centre, Moerewa

Resource Consents

Nil

Requests for Service/Information

RFS-3937092	An RFS was submitted to address urgent roof repairs needed at the Simson Park Hall, Moerewa. An email response received from Nicole Wooster (Executive Liaison to the CEO) on the 28^th of February 2019 noted: “This has been reassigned to the Infrastructure and Asset Management Group. I have asked for a date and promise by close of business 8 March 2019 as to what action will be taken. Please note this may not be a full and final response”. Zane Wright (Senior Facilities Technical Officer) later raised the matter with me by phone, noting that he needed to determine who owned the Simson Park Hall Building before responding to the RFS. Another email response was received from Nicole Wooster on the 2^nd of April 2019 noting: “A discussion has been held with Polly Morrow (Fixed Asset Accountant) and Tanya Procter (Team Leader, Infrastructure Programmes) who both advise Council does not own the Hall and has no responsibility over maintenance etc. I understand that Zane Wright from our District Facilities team will be in touch to relay this message to you and answer any questions you might have”. The Simson Park Hall roof is still in urgent need of repair. The damaged area is now impacting the internal electrical fixtures. The Simson Park Hall Committee will seek funding assistance from the Community Board for the repairs asap. Unresolved.*
RFS-3898617	RFS submitted on behalf of ratepayer/resident May Martin, Kawakawa in July 2018. Request for maintenance of the hedge blocking safe view to oncoming traffic from Whiteman’s road onto North Road, Kawakawa. After receiving no response from Council, I forwarded the RFS on to Zane Wright (Senior Facilities Technical Officer) in March 2019. Still awaiting a response. Unresolved*.
RFS-3942687	RFS submitted on behalf of ratepayer/resident Gail Polwart, Kawakawa. Vegetation Maintenance needed along the new wooden boardwalk on Greenacres Drive, Kawakawa. This was assigned to the Roading Alliance Team by Nicole Wooster (Executive Liaison to the CEO). Work was completed on the 29^th of March. Gail Polwart expressed her thanks. Resolved.
RFS-3942686	RFS requesting repair of the Kawakawa Pool Sign located along North Road. An email response was received from the Roading team via Nicole Wooster noting: “This is a private blade and is not one of our assets. Therefore, this needs to be referred back to the residents of this area”. The sign is still hanging from its broken wire on the Power pole along North Road. Unresolved
RFS-3895590	Following up on an RFS submitted by ratepayer/resident Peter Woods, Kawakawa on 21 June 2018- regarding blocked gutters and culverts along Settlement and Noy Roads. No response. Unresolved.*
RFS-3939613	RFS submitted on behalf of ratepayers/residents George and May Martin, Kawakawa. Whiteman’s Road Cemetery Tree leaves are blowing onto their property and creating problems. This was referred to District Facilities. Zane Wright phoned to say he would organise pruning and maintenance of the trees to reduce leaf litter on to neighbouring properties. Email response received from Nicole Wooster on the 22^nd of April 2019 noted: “Northland Tree works have confirmed that the trees will have an extensive pruning operation carried out on them with all remedial works completed by 13 May 2019”. *Resolved
RFS-3945761	RFS submitted on behalf of ratepayers/residents George and May Martin, Kawakawa. They request that the council owned section next to the Whiteman’s Road Cemetery be mowed and maintained. It is severely overgrown. Email response received from Nicole Wooster on 4 July 2019 noted: “The CE Office was informed while I was on leave last week that this section has been mowed and is now part of a 3 monthly schedule cycle for mowing”. *Resolved
RFS-3945534	RFS submitted for a blocked storm water drain creating a huge pool of surface water on the corner of Mill Road and Boswell Street in Kawakawa. Email response received from Nicole Wooster on the 22^nd of April 2019 noted: “Broad Spectrum Roading have attended the site and cleared cesspits. They will inspect site again upon wet weather to ascertain if issue is resolved”. *Resolved
RFS- 3946250	RFS submitted to address stray dogs ripping into rubbish bags along State Highway 1 across from the BP gas station in Moerewa. Email response received from Nicole Wooster on 11 April 2019 noted: “Thank you for forwarding this issue and attaching a supporting picture. I have referred RFS 3946250 to our District Services group and asked that it be reassigned to our Animal Management Team for investigation. I have asked for a date and promise regarding an update by 19 April 2019” No further response received. Unresolved.
RFS-3949737	RFS submitted on behalf of ratepayer/resident and business owner Cathryn Baragwanath-Brown. Noise complaint regarding a busker playing music, singing and shouting at people near her café, beside the ASB ATM in Kawakawa. Email responses were received from Nicole Wooster (7^th and 15^th of May 2019) noting the matter was being managed by Zoe Stevenson (Monitoring Compliance Officer) who was communicating directly with Cathryn. She added: “Zoe Stevenson has updated me again and advises that Cathryn is happy with outcome to date. Zoe also advises that any other issues will be dealt with using conditions placed on the busking permit. Note such a permit requires a shop owners’ approval to operate outside their premises”. *Resolved.
RFS-3950395	RFS submitted on behalf of ratepayer/resident Ray Tipene, Motatau. Ray requested that the unsealed road from the corner of Taikirau road and Matawaia Maromaku Rd all the way up to Motatau Marae on Henare Road-be graded asap, due to the large number of potholes and corrugation along this stretch. An email response from Cheryl Veale (Broad Spectrum) confirmed that the road was scheduled to be graded on the 20^th May 2019. *Resolved
RFS- 3944546	RFS submitted on behalf of ratepayer/resident Johnson Davis, Kawakawa. He requests that any further development of Johnson Park (and/or the State highway) undertaken in the future, that Council ensures that the Kauri trees planted within the boundary of the park, are preserved. An email response from Nicole Wooster on the 5^th of April 2019 noted: “The District Operations Team advised that the trees will be preserved under the Reserves Act and FNDC Reserve Policy. Further, if Johnson wishes to nominate these trees for listing on the Notable Tree register please let me know, so that I, can advise our District Plan team who can then advise Johnson what information he and District Operations will need to provide in order for them to consider such a request”. Emailed to confirm that Johnson would like to have the Kauri trees added to the Notable Tree register as suggested. Referred to District Facilities to action. Johnson also followed up directly with Tammy Wooster (Senior Policy Planner, District Plan). Resolved.
RFS- 3962498	RFS submitted on behalf of rate payer/resident Georgina Kirkland. She raised concern for her ailing brother Steven Peita who lives on Te Raupo Road. Georgina has noted that the road is in extremely poor condition making vehicle access difficult for her brother and any medical/emergency services who may need to reach him. They request that the road be graded and maintained asap. Council staff responded by phone, noting that because Te Raupo Road is a private road, it is the residents who are responsible for grading and maintenance. An alternative accessway has been granted for medical/emergency use. Georgina and Steven to follow up. Resolved.
RFS-3965677	RFS submitted on behalf of Moerewa ratepayer/resident Daniel Schultz and the Moerewa Community on the 29^th of July 2019. They would like to request that a council rubbish bin be moved and positioned inside the Moerewa Netball Courts asap. The courts are used daily and host competition and social netball games regularly throughout the year. Rubbish in and around the court has been an ongoing issue and was raised at the last Moerewa Community Hui. After receiving no response from Council, another RFS was submitted online on the 23^rd of August 2019. An email response was received from Ranga (Ask us team, District Services) on 26 August 2019 noting: “I have checked RFS-3965677 and can see here that there are plans to have the rubbish bin moved, there is no timeframe on when this will take place so i have put a note on the account requesting a update on this”. After another follow up email requesting the date for the rubbish bin to be moved, I received the following email from Aneta (Ask us team, District Services) noting: “Your response has been added to the current RFS-3965677. As of today we have still not received a date of when this will take place but we really do appreciate your patience during this process. I am hoping we get a reply from our contractors ASAP”. Moerewa ratepayers/residents Daniel Schultz and Albert Baker were notified of Council’s response to date. They have asked that the bin be positioned inside the courts, in a place where it will not get in the way of play and so it can be used by both the netball courts and the adjacent Moerewa exercise bars. Still awaiting confirmation of date for bin movement. Unresolved.
RFS-3965759	An RFS was submitted asking that the public toilet at the Ruapekapeka Pa Car park area be cleaned asap and toilet paper and hand sanitiser supplies replenished. Email response from Nicole Wooster on 7 August 2019 noted: “Zane Wright from District Facilities has notified the Whangarei Department of Conservation Office, actioned Friday 2nd August who manage and maintain the Ruapekapeka public toilet. He has raised the issues raised by you and asked them to address”. Thanks were conveyed to Nicole. Resolved.*
RFS-3939616	Request that Library hours for the Kawakawa Library include one late weekday night and one weekend day (or part day) so that whanau can use the library services outside of regular working hours. Council Response 1 Email from Nicole Wooster (Executive Liaison to the CEO) on 6 March 2019: “Thank you for your request regarding extension of public library hours. I have reassigned RFS 3939616 to Dean Myburgh, General Manager - District Services for his attention. District Services will provide me with a D&P by 14 March 2019”. Response 2 Email from Nicole Wooster on 13 March 2019: “As part of the relocation plans into the new facility Te Hononga and the implementation of our Libraries strategy, staff will be reviewing the days/hours that the Library will be open. As you can appreciate a number of things will need to be taken into account, least of all any extra costs that may be associated with a change to level of service. Staff will continue to consult with the community on any changes and as always appreciate the feedback”. Response 3 Email from Nicole Wooster on 18 March 2019: “I have referred your further comments to Dean Myburgh, General Manager - District Services. Libraries is part of Dean's portfolio of management responsibilities. I have asked Dean to consider your feedback and advise if there is any opportunity available that could escalate this request on behalf of the community”. Response 4 Email from Nicole Wooster on 29 March 2019: “The building of Te Hononga has commenced and the plan is that this will be open in the earlier part of 2020. In the meantime, options for changing opening days/times are being investigated. I hope this covers your below enquiry and that I may now close this RFS”. Response 5 Email from Nicole Wooster on 29 March 2019: “Thank you for your feedback and further question. I have referred this matter back to Jacine Warmington, Manager - Community and Customer Services and asked if she can offer any further detail on this project. I hope to have a response from Jacine by 5th April 2019”. Response 6 Phone call from Jacine Warminton (Manager- Community and Customer Services) April 2019. Jacine explained that any extension to the Kawakawa library service hours would require additional funding for two members of staff (not just one, due to health and safety requirements), adding that there was no money in the current budget for this change. She proposed the following alternatives: 1) Approach council to make additional funding available by looking at other libraries in the district, that have budgetary allowance for extended hours- but have not been performing well/showing high usage- like Kaikohe. Jacine suggested that we make a case for Kawakawa Library to receive Kaikohe’s funding instead; or 2) Look at shifting opening hours to stay open one late night in the week e.g.Thursdays10am-6.30pm; and form a team of community volunteers who will support 1 staff member to man the Kawakawa Library from 4.30 till 6.30 pm closedown, for a set trial period. This option would not require additional funding. My immediate response to Jacine was that our community would not support trying to take funding away from our whanau in Kaikohe. I explained that a team of volunteers had already offered to help man the additional library hours if/when needed, and that I would take some time to discuss option 2 further with fellow board members at our upcoming hui. Response 11 Email from Jacine Warmington on 17 July 2019: “Just touching base again regarding the Library and request for extended hours. We’ve done further work to accommodate the request and this is where we have got to: From 1 July we propose to open the Library on Saturday’s 9am – 1pm, with two staff members on-site (for security / H&S reasons). We will maintain same hours Monday – Friday i.e. 8am – 4.30pm. As advised previously planning for library staffing in the new Te Hononga space will begin shortly. This will include a review of opening hours and options. We are in the process of recruiting a qualified Librarian to replace Nicola Smith who is now Senior Librarian at Procter Library, Kerikeri. Nicola will have oversight of the Kawakawa Library also”. On 6 July 2019 Kawakawa Library shifted to the new extended hours, opening on a Saturday from 9-1pm. In August 2019, concern was raised at our Community board hui that Kawakawa Library would be closed on a Monday when the Te Hononga complex opened in 2020, to accommodate new operating hours running from Tuesdays to Saturdays. Meetings Administrator Kim Hammond raised these concerns with Council on our behalf and received the following response: Response 12 Email from Chris Pigott (Manager- Libraries and Museums) to Kim Hammond on 14 August 2019: “I can confirm the library will be open Monday to Saturday. The hours will likely be the same as now and won’t be reduced”. I have included the above responses from council(8 out of approx.12 communications in total) to offer some insight into the challenging environment our community board members can sometimes work in- to request, receive and maintain the simplest of things for the ratepayers and residents within our subdivisions. I was heartened by the many council staff who met my persistence (and insistence) with creativity and a perceived commitment to serve the growing need for library services in our area. After reviewing a memo written by Chris Pigott dated 26^th April 2019(stating that “Planning for library staffing in the new Te Hononga space will begin shortly. This will include a review of opening hours and options”); Matched with community concern over reduced hours for the new centre, I was relieved to receive a copy of his email noted above- confirming that the Kawakawa library will be open Monday- Saturday with no reduction of current hours in the future. Resolved.

In Progress

Nil

Issues

I have been adding more and more detail to the RFS notes throughout the term so our Kawakawa Moerewa Subdivision can follow the variety of service requests submitted to council and how they are processed and dealt with by the staff. Names, dates and departments have been included to offer ratepayers and residents another layer of transparency and accountability in service delivery to our area. The devil, after all, is in the details.

Given this report is already 8 pages long. I’ll keep my remaining notes brief.

Thank you to all of the staff, community board members and councillors who helped in some way to serve the desperate need in our Kawakawa Moerewa subdivision. We are grateful.

To everyone who voted for me, thank you. To all of you who supported me in this role, thank you. I’ve learned so much and tried my hardest to serve our community in a way that is consistent with our identity, tikanga, beliefs and values. It has been a privilege.

Love, Manuwai.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

COMMUNITY BOARD MEMBER’S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Lane Ayr

Subdivision: Kerikeri

Date: 13 May – 30 August 2019

Meetings

14/05/2019	DAG Meeting Kaikohe
15/05/2019	Waipapa Hall
17/05/2019	KCC sub committee
20/05/2019	Bay of Islands – Whangaroa Community Board Meeting, Russell
29/05/2019	Combined Community Board Meeting, Kaikohe
01/06/2019 – 03/06/2019	Leave
07/06/2019	KCC sub committee
25/06/2019	Twin Coast Highway Kawakawa Moerewa
28/06/2019	KCC Sub committee
01/07/2019	Bay of Islands – Whangaroa Community Board Meeting, Whangaroa
04/07/2019	Kerikeri Sports Fields Workshop, Kaikohe
13/07/2019 – 22/07/2019	Leave
23/07/2019	Kerikeri Rate Payers Kerikeri Bus Stop
26/07/2019	Sub Committee
27/07/2019	Vision Kerikeri AGM
31/07/2019	Infrastructure Grant Kaikohe
07/08/2019	Track Opening Kerikeri Primary School
12/08/2019	Bay of Islands – Whangaroa Community Board meeting, Kawakawa
13/08/2019	DAG meeting Kaikohe
21/08/2019	Waipapa Hall AGM

Issues

· Continued concern in regard to the impact of Cruise Ships and the potential damage to the core tourist income sectors e.g. Accommodation, Food.

· The impact of bus tours on public facilities including traffic with little or no benefit for local communities.

· Lack of any provision of marine facilities to service the massive growth in trailer boats in the Bay area. FNH appears to only be interested in funding commercial activities. Windsor landing would appear to have been placed on a back shelf.

· The need for the Council to prioritize the requirements for the aging population, whose normal demographic is being skewed by the large number of “Retirement Villages” being built and expanded in the Kerikeri area.

Resource Consents

2190571/ 2190701	04/07/2019 - Sandy Road Waipapa No Comment
2090504	04/07/2019 - 2036 State Hwy 10 No Comment
22000080	15/07/2019 - Quail Ridge No Comment

There are very few RC’s during this period whether this is due to low submissions or a change is Council process

Requests for Service/Information

Nil

In Progress

· Basketball Court

· Windsor Landing

· The Council in Public Exclusion has “anecdotally” made decisions re the Domain and Pavilion. This in my opinion makes a mockery of the time and effort put in by members of this Board. The fact the Council after almost 2 months has still not had the common courtesy to inform the Board of its decision, shows beyond any doubt the regard in which the Board is held by this Council; if I had been in the room when these actions were taken I would have “walked out”.

8.2 Item Left to Lie on the Table Road Naming Report - Weka Lane, Kerikeri

File Number: A2621100

Author: Marie Boyd, Addressing Improvement Officer

Authoriser: William J Taylor MBE, General Manager - Corporate Services

Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to name the following private roads.

Executive Summary

· Council is required to ensure accurate road naming and property addressing in accordance with the Australian/New Zealand Addressing Standard – AS/NZ 4819.2011.

· Community Boards have the delegated authority to name previously unnamed roads.

· This report was presented to the Bay of Islands-Whangaroa Community Board for consideration at their meeting on 12 August 2019. The Community Board resolved to leave the report to lie on the table until consultation and approval with land owners and Ngāti Rēhia could be provided.

Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) uplifts the report “Road Naming Report” from the table for consideration.

b) approves the naming of the private road currently addressed as 192A-E Lodore Road as Weka Lane.

1) Background

Far North District Council is required to ensure accurate road naming and property addressing is carried out in accordance with the Australian/New Zealand Addressing Standard – AS/NZ 4819.2011.

Both properties listed in this report have now met the property numbering threshold, and ongoing development of both areas will require the road to be named to meet Council’s policy and the standard.

2) Discussion and Options

The road name Weka is a duplicate name, however Land Information New Zealand have approved the duplication due to the geographic distance between the roads within the district.

As requested by the Community Board at their meeting on 12 August 2019, attached is the application for road naming including the consultation and agreement from five of the current property owners.

Ngāti Rēhia have not been consulted on the road naming of Weka Lane as the word “Weka” is in general usage and staff felt that iwi consultation was not required.

Reason for the recommendation

The name has local significance as outlined in the attached spreadsheet and meets the criteria set down in the Council’s Road Naming and Property Numbering Policy #2125 and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

This work will be met from within existing budgets.

Attachments

1. Weka Lane - Applicationfor Road Naming and Submissions - A2622693 ⇩

2. Weka Lane - Road Naming Schedule - A2622615 ⇩

3. Weka Lane - Map - A2622683 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Australian/New Zealand Addressing Standard – AS/NZ 4819.2011. Council Policy # 2125 - Road Naming and Property Numbering Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Community Boards are delegated the authority to name previously unnamed private roads.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Where names in Te Reo have been proposed, local iwi have been consulted. No issues have been raised.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Consultation has been undertaken with persons likely to be affected by, or to have an interest, in this matter.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial Implications have been assessed and budgetary provision has been made.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.4 Funding Project Reports

File Number: A2648909

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

Recommendation

That the Bay of Islands-Whangaroa Community Board note the project report’s received from:

a) Be Free Incorporated

b) Kawakawa Business and Community Association

c) Russell Centennial Trust Board – Russell Museum

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1. Project Report - Be Free Incorporated - A2640284 ⇩

2. Project Report - Kawakawa Business and Community Association - A2649624 ⇩

3. Project Report - Russell Centennial Trust Board - Russell Museum - A2649062 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

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8.5 Application for Funding - Bay of Islands Animal Rescue Trust

File Number: A2654268

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Bay of Islands Animal Rescue Trust, for assistance towards the costs of the Bark in the Park 2020 event, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,990 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Animal Rescue Trust for assistance towards the costs of Bark in the Park 2020, to support the following Community Outcome:

i. Proud, vibrant communities.

1) Background

The Bay of Islands Animal Rescue Trust aims to rescue abandoned animals, de-sex and re-home them and to educate the community on animal welfare. Bark in the Park 2020 will take place in Kawakawa in February 2020 and is primarily to fundraise for the Bay of Islands Animal Rescue Trust operational costs. The event also provides much needed education on dog care, responsible ownership and safety around dogs.

The Bay of Islands Animal Rescue Trust has not received funding from the Bay of Islands-Whangaroa Community Board previously.

2) Discussion and Options

Preliminary assessment of the application:

This application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form.

Option 1 Authorise funding for the full amount requested

Funding of 100% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

The applicant has requested full funding, as per the Community Grant Policy, the maximum that the applicant should request up to 50% of the project costs.

Option 3 Decline funding

Option 2 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Bay of Islands Animal Rescue Trust - A2650507 ⇩

2. Schedule of Supporting Documentation - Bay of Islands Animal Rescue Trust - A2650515 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

8.6 Application for Funding - Bay of Islands Arts Festival Trust

File Number: A2646800

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Bay of Islands Arts Festival Trust, for assistance towards the contract costs of the Festival Director for the UPSURGE Festival interim event 2020, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $7,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Festival Trust for assistance towards the contract costs of the Festival Director to support the following Community Outcome:

i. Proud, vibrant communities.

1) Background

The Bay of Islands Arts Festival Trust promotes arts and culture within the mid-north area. UPSURGE is a biannual festival promoting access to arts by ensuring programmes include events that are hosted in venues not normally visited by artist and includes free events and a schools programme. Bay of Islands Arts Festival Trust aims to promote the Bay of Islands as a destination for out of town visitors to attend the festival.

The Bay of Islands Arts Festival Trust has not received funding from the Bay of Islands-Whangaroa Community Board previously.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 15% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Bay of Islands Arts Festival Trust - A2634290 ⇩

2. Schedule of Supporting Documentation - Bay of Islands Arts Festival Trust - A2646638 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.7 Application for Funding - Bay of Islands Community Centre Association

File Number: A2654627

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Bay of Islands Community Centre Association, for assistance towards the costs of renting Level 1, 76 Marsden Road, Paihia, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Community Centre Association for assistance towards the costs of renting Level 1, 76 Marsden Road, Paihia, to support the following Community Outcomes:

i. Communities that are healthy, safe, connected and sustainable.

ii. Proud, vibrant communities.

1) Background

The Bay of Islands Community Centre Association’s aim is to provide a multipurpose, safe, welcoming and inclusive community space that is centrally located where people of all demographics can met and social services are provided. On average 50 – 70 people access the services provided by the Community Centre. Services include, but are not limited to:

- Seniors coffee group;

- Fitness for the not so young;

- Fitness for Mum’s;

- Laughing Yoga;

- Grief and Loss Group;

- Food Banks

The Bay of Islands Community Centre has not received funding from the Bay of Islands-Whangaroa Community Board previously.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 50% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

The applicant has requested a large amount of funding and the potential to be able to make profit from room hire and membership. There is also limited funding for the 2019/2020 financial year that the Community Board has to allocate.

Option 3 Decline funding

Option 2 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Bay of Islands Community Centre Association - A2649698 ⇩

2. Schedule of Supporting Documentation - Bay of Islands Community Centre Association - A2654624 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.8 Application for Funding - Be Free Incorporated

File Number: A2649064

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Be Free Incorporated, for the costs associated with the Far North Summer Sounds 2020, including advertising, professional fees, administration costs, equipment hire, utilities and refreshments, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Be Free Incorporated for the equipment hire for Far North Summer Sounds 2020 to support the following Community Outcomes:

i. Communities that are healthy, safe, connected and sustainable.

ii. Proud, vibrant communities.

1) Background

Be Free Incorporated aims to support youth in the community and to provide pathways to support for addictions, heathy and happy communities. For the last 10 years Be Free Incorporated has been running the Family Fun Day out supporting freedom from drugs and alcohol by encouraging community to enjoy a family day out. The Far North Summer Sounds is held at the Kainui Vineyard on 15 February 2020. The event will be separated into areas that include the main stage, clture corner, kiddies area and a quiet corner with roving entertainment all day.

Be Free Incorporated has secured a $5,000 grant from the Events Investment Fund. Be Free Incorporated has received the following funding from the Bay of Islands-Whangaroa Community Board:

Year	Amount allocated	Project	Project report received
2018	$1,322.61	Be Free at Mangonui Festival 2018	Yes
2019	$4,353.00	Be Free at Mangonui Festival 2019	Yes

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 41% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 2 is recommended by staff as it matches the funding allocated from the Events Investment Fund, there is the option that the applicant could charge more for both stall holders and adult ticket sales and secure sponsorship, and as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Be Free Incorporated - A2640239 ⇩

2. Schedule of Supporting Documentation - Be Free Incorporated - A2649015 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.9 Application for Funding - Dynamo Cycling and Sports Club Incorporated

File Number: A2631702

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Dynamo Cycling and Sports Club Incorporated, for the costs of first aid and medical support for the Tour of Northland Cycle Challenge 2020, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,650 (plus GST if applicable) to be paid from the Board’s Community Fund account to Dynamo Cycling and Sports Club Incorporated for the costs of first aid and medical support for the Tour of Northland Cycle Challenge 2020 to support the following Community Outcome:

i. Proud, vibrant communities.

1) Background

Dynamo Cycling and Sports Club Incorporated run the Tour of Northland Cycle Challenge. March 2020 will be the 20^th edition of the Tour of Northland Cycle Challenge. It is expected that the event will have 200 competitors and an additional 500 people providing support to the cyclists.

Far North District Council with Whangarei and Kaipara Councils provided a joint amount of $10,000 sponsorship funding in 2018/19. Dynamo Cycling and Sports Club Incorporated applied to the Events Investment Fund for the 2019/2020 and were unsuccessful and notified that they should apply to the Community Boards for funding. The applicant has also submitted an application to the KaikoheHokianga Community Board for consideration for the remainder of the first aid and medical support.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 2% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Dynamo Cycling and Sports Club Incorporated - A2631567 ⇩

2. Schedule of Supporting Documentation - Dynamo Cycling and Sports Club Incorporated - A2631804 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.10 Application for Funding - Eddie Trust

File Number: A2576115

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Eddie Trust for venue hire of Cherry Park House, advertising costs, facilitator fee’s, administration cost and mileage and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $3,366 (plus GST if applicable) to be paid from the Board’s Community Fund account to Eddie Trust for venue hire of Cherry Park House, advertising costs, facilitator fee’s, administration cost and mileage to support the following Community Outcomes:

i. Communities that are healthy, safe, connected and sustainable.

ii. Proud, vibrant communities.

1) Background

Eddie Trust aims to provide low cost New Zealand Sign Language classes for the Far North district. Northland has over 2,000 deaf people living in the region that use sign language. Classes will be over 10 weeks and held at Cherry Park House, participants will be charged $50.00 for the ten weeks.

Eddie Trust has also submitted applications to the Kaikohe-Hokianga and Te Hiku Community Board for consideration for sign language classes run in their community board area.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

Option 1 Authorise the full amount requested

This application is for $3,366 (50% of the cost of the project).

Option 2 Authorise partial funding of the amount requested

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - Eddie Trust - A2565374 ⇩

2. Schedule of Supporting Documentation - Eddie Trust - A2576139 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.11 Application for Funding - Friends of Springbank School Charitable Trust

File Number: A2627689

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Friends of Springbank School Charitable Trust (FSSCT), for the bus hireage for the 2019 Springbank Fireworks Extravaganza, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Friends of Springbank School Charitable Trust for the bus hireage for the 2019 Springbank Fireworks Extravaganza to support the following Community Outcome:

i. Proud, vibrant communities.

1) Background

FSSCT are a parent-led group that focuses on projects and initiatives that strengthen the school and local community. The 2019 Fireworks Extravaganza will be held on 02 November 2019. Cost for the event is $5.00 per person with under 5’s being free. The Springbank Fireworks Extravaganza is an alcohol and drug free event. Busses will be provided from Kaeo, Kaikohe, Kawakawa, Paihia and Kerikeri to make the event more accessible for families from surrounding towns.

FSSCT Trust has made the following applications to the Bay of Islands-Whangaroa Community Board previously:

Year	Amount allocated	Project	Project report received
2017	$1,880.00	Fireworks Extravaganza 2017 - bus hire	Yes
2018	$2,375.00	Fireworks Extravaganza 2018 - bus hire	Yes

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 16% of the project cost is requested and could be funded in full. FSSCT have applied for $2,375, however this includes GST. As per the Community Grants Policy, applicants that are GST registered should not include GST as part of the amount requested. The GST exclusive amount for the bus hire is $2,065.22.

Option 2 Authorise partial funding

This is the third time that FSSCT have submitted an application for this project and cost. FSSCT could charge a gold coin donation to those that use the bus service to help cover the costs.

Option 3 Decline funding

Option 2 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Friends of Springbank School - A2627667 ⇩

2. Schedule of Supporting Documentation - Friends of Springbank School Charitable Trust - A2627770 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.12 Application for Funding - Kawakawa Hundertwasser Park Charitable Trust

File Number: A2647572

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Kawakawa Hundertwasser Park Charitable Trust, for the engineer/architect report, purchase of materials and artist design for the entrance at Te Hononga, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Park Charitable Trust for purchase of materials for the entrance at Te Hononga, to support the following Community Outcomes:

i. Proud, vibrant communities.

ii. Communities that are healthy, safe, connected and sustainable

1) Background

Kawakawa Hundertwasser Park Charitable Trust aim is to build a community cultural hub, memorial centre and gallery on Hundertwasser Memorial Park.

Te Hononga will provide a memorial/interpretive centre, library, community workshop space, gallery and public facilities and is set to open in April 2020. It will be a cultural hub for visitors and residents. Te Hononga will also be a memorial celebrating Fredrick Hundertwasser connection to Kawakawa and the embodiment of many local Ngati Hine stories and relationships.

The Bay of Islands-Whangaroa Community Board has not provided funding to the applicant previously.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 6% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

The Bay of Islands-Whangaroa Community Board has limited to funding to allocate for 2019/2020 with several applications in this round alone requesting large amounts of funding.

Option 3 Decline funding

Option 2 is recommended by staff as the applicant has applied for a large amount of funding and as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Kawakawa Hundertwasser Park Charitable Trust - A2643304 ⇩

2. Schedule of Supporting Documentation - Kawakawa Hundertwasser Park Charitable Trust - A2648640 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.13 Application for Funding - Kerikeri Sports Complex Incorporated

File Number: A2649244

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Kerikeri Sports Complex Incorporated for the facilitator/professional fees for stage one of the new playground at the Kerikeri Sports Complex, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Placemaking Fund account to Kerikeri Sports Complex Incorporated for facilitator/professional fees for stage one of the new playground at the Kerikeri Sports Complex, to support the following Community Outcomes:

i. Proud, vibrant communities.

ii. Communities that are healthy, safe, connected and sustainable

1) Background

Kerikeri Sports Club Incorporated aim is to be a premium provider for sport, recreation and leisure in the Mid-North. Both Kerikeri Netball Centre and Kerikeri Rugby Club operate from the complex.

Kerikeri Sports Club Incorporated are seeking funding to enable sufficient consultation and design to be carried out for a new proposed playground, intended to be constructed at the Kerikeri Sports Ground complex.

The Bay of Islands-Whangaroa Community has not previously funded the Kerikeri Sports Club Incorporated.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 44% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 2 is recommended by staff as the Community Board has limited budget to allocate for the 2019/2020 financial year and as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Kerikeri Sports Complex Incorporated - A2640395 ⇩

2. Schedule of Supporting Documentation - Kerikeri Sports Complex Incorporated - A2649180 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.14 Application for Funding - Living Waters Bay of Islands

File Number: A2649913

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Living Waters Bay of Islands for pest/predator controls at Pipiroa and Te Wahapu Reserves, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Living Waters Bay of Islands for pest/predator control at Pipiroa and Te Wahapu catchments, to support the following Community Outcomes:

i. Proud, vibrant communities.

ii. Communities that are healthy, safe, connected and sustainable.

iii. A wisely managed and treasured environment that recognises the special role of tangata whenua as a kaitiaki.

1) Background

Living Waters Bay of Islands promote, protect and restore native biodiviserty in the wider Bay of Islands area by providing pest/predator programmes and educational opportunities.

Living Waters Bay of Islands in association with Russell Landcare Trust and Bay of Islands Walkways Trust is refining an ecological restoration strategy for the twin catchments of Piproa and Te Wahapu on the Russell Peninsula, a total of 250ha. A large part of this project is intensive animal predator control. Work will also include plant pest control and annual plantings for volunteers.

The Bay of Islands-Whangaroa Community Board provided $1,500 each year for three years between 2016 – 2019. This funding has now been spent and project reports submitted.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 15% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 2 is recommended by staff as the Community Board has limited budget to allocate for the 2019/2020 financial year and as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Living Waters Bay of Islands - A2640153 ⇩

2. Schedule of Supporting Documentation - Living Waters Bay of Islands - A2650606 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.15 Application for Funding - Matauri Marae Trustees

File Number: A2647696

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Matauri Marae Trustees, for equipment hire for the Piri Wiremu Mokena Sports Tournament 2020, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $3,525 (plus GST if applicable) to be paid from the Board’s Community Fund account to Matauri Marae Trustees for equipment hire for the Piri Wiremu Mokena Sports Tournament 2020, to support the following Community Outcome:

i. Proud, vibrant communities.

1) Background

The Piri Wiremu Mokena Sports Tournament is held Labour Weekend each year and consists of 16 marae from within Whangaroa who complete in rugby and netball. The tournament is held at the Kaeo Rugby grounds and hosted by a different marae each year.

The Bay of Islands-Whangaroa Community Board has not provided funding to the Matauri Marae Trustees previously.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 40% of the project cost is requested and could be funded in full. The applicant has included GST in the amount requested. As per the Community Grant Policy – if the applicant is GST registered, then they cannot include GST in the amount requested.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Matauri Marae Trustees - A2640385 ⇩

2. Schedule of Supporting Documentation - Matauri Marae Trustees - A2647668 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.16 Application for Funding - Russell Centennial Trust Board

File Number: A2650871

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Russell Centennial Trust Board, for assistance towards the contractor fees to ensure Russell Museum meets New Zealands Museums Standards, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Centennial Trust Board for assistance towards the contractor fees to ensure Russell Museum meets New Zealand’s Museums Standards, to support the following Community Outcomes:

i. Proud, vibrant communities.

ii. A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki.

1) Background

The function of the Russell Museum is to collect and preserve artifacts and natural history objects, exhibit and interpret them and to undertake research on the social and natural history of Kororareka/Russell. The applicant is requesting funding to hire a contractor whose role will be to review and redevelop policies and procedures for the museum.

The Bay of Islands-Whangaroa Community Board has provided the following funding to the applicant:

Year	Amount allocated	Project	Project report received
2017	$12,663.00	Shelving and archival materials	Yes
2019	$5,754.00	Assistance with running costs	Yes

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 48% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 2 is recommended by staff as the Community Board has limited budget to allocate for the 2019/2020 financial year and as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Russell Centennial Trust Board - A2649948 ⇩

2. Schedule of Supporting Documentation - Russell Centennial Trust Board - A2654184 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

23 September 2019

8.17 Application for Funding - Te Runanga o Ngāti Rēhia

File Number: A2654764

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Te Rununga o Ngāti Rēhia on behalf of Tūhono Kerikeri Partnership Project, for the hireage of buses for the Dawn Blessing, Opening Ceremony and Kororiop Heritage Park Festival Day, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,375 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rununga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project for hireage of buses for the Dawn Blessing, Opening Ceremony and Kororiop Heritage Park Festival Day, to support the following Community Outcomes:

i. Proud, vibrant communities.

ii. Communities that are healthy, safe, connected and sustainable.

1) Background

The Tūhono Kerikeri Bicentennial celebrations feature four significant events – a dawn blessing, opening ceremony and Kororipo Heritage Park Festival Day and the closing ceremony. These events will be the ‘pou’ for the six month programme and community led events.

The Bay of Islands-Whangaroa Community Board has allocated the following funding to Te Rununga o Ngāti Rehia:

Year	Amount allocated	Project	Project report received
2019	$12,654.00	Tuhono Kerikeri Bicentennial Celebrations	No
2019	$16,600.00	Tuhono Kerikeri Bicentennial Celebrations	No

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise the full amount requested

This application is for $2,375 (50% of the cost of the project).

Option 2 Authorise partial funding of the amount requested

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Funding Application - Te Rununga o Ngāti Rēhia - A2640345 ⇩

2. Schedule of Supporting Documentation - Te Runanga o Ngati Rehia - A2654655 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

8.18 Application for Funding - Whangaroa Health Services Trust

File Number: A2647026

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information received from Whangaroa Health Services Trust, for the purchase of a marquee, and to assist members in determining whether to approve or decline the application.

Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Whangaroa Health Services Trust for the purchase of a marquee to support the following Community Outcome:

i. Proud, vibrant communities.

1) Background

Whangaroa Health Services Trust provides health services that are affordable, responsive and accessible, including the:

- Kauri Lodge Aged Care Facility

- Whangaroa General Practice Services; and

- The Pa Wellness Centre

Kauri Lodge for the last three years have invited friends and family of the residents to share a day to celebrate Christmas together. The day includes a morning church services, live music and three course Christmas luncheon.

The Bay of Islands-Whangaroa Community Board has not provided funding to the Whangaroa Health Services Trust previously.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise funding for the full amount requested

Funding of 36% of the project cost is requested and could be funded in full.

Option 2 Authorise partial funding

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.

Reason for the recommendation

The application meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Whangaroa Health Services Trust - A2643317 ⇩

2. Schedule of Supporting Documentation - Whangaroa Health Services Trust - A2646924 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding they allocate for the financial year.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Any implications on Māori arising from matters included in the funding application should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

06/08/2019	Committee Room Kaikohe – Kerikeri Wastewater Project Steering Group meeting
07/08/2019	Delivered flyers regarding Walls Bay Reserve renaming to part of Opua
08/08/2019	Council Chambers Kaikohe – Revenue Workshop
12/08/2019	St John Hall, Kawakawa – Bay of Islands-Whangaroa Community Board meeting
13/08/2019	Council Chambers Kaikohe – Workshops on Dog Pound costs and Swimming Pool Contract Procurement Plan
13/08/2019	Russell Sports Ground – Russell Sports Club committee meeting
19/08/2019	Russell Town Hall committee meeting
22/08/2019	Council Chambers Kaikohe – Hearings for Drainage Area Bylaw
22/08/2019	Council Chambers Kaikohe – Revenue workshop
22/08/2019	Council Chambers Kaikohe – Audit and Risk committee workshop on Delivery of Services risk
29/08/2019	Council Chambers Kaikohe – Council meeting

Community Fund Account balance as at 01 July 2019	$194,572.00
· Less funds granted and uplifted to 31 July 2019	$33,672.00
· Less funds not uplifted from 01 July 2019 for Kerikeri Business Association and Mai Lyfe Incorporated	$8,145.00
Community Fund Account balance as at 31 July 2019	$152,755.00

1	Quote – Copythat
2	Quote – Design and Print
3	Quote – Countdown
4	Quote – Kaikohe Hire
5	Quote – Kawakawa Rugby Football Club
6	Business Plan for Bar in the Park 2020
7	Health and Safety Plan
8	Bank Statements

1	Background Information for the Application
2	2019 UPSURGE Festival Report
3	Bank Statements
4	Audited Accounts ending May 2018
5	Strategic Plan 2018 - 2019

1	Cover Letter
2	Quote/Email from Landlord
3	Bank Statement
4	Performance Report Ending December 2018
5	Bay of Islands Community Centre Weekly Schedule
6	Health and Safety Policy

1	Proposed Budget
2	Quote – Music Workshop
3	Quote – Kerikeri Hire
4	Quote – Strangely Arousing Ltd
5	Quote – Somersault Event and Project Management
6	Quote – Flash Gordon Photography
7	Quote – Take Five Agency
8	Previous funding from Far North District Council / Community Boards
9	Far North Summer Sounds 2020 Business Plan
10	Bank Account and Statements
11	Performance Report for Year Ended June 2018
12	Minutes Approving Applying for Funding
13	Letters of Support

1	Additional Information to the Application
2	Quote – Triple One Care Northland
3	Support Letter from Sport Northland
4	Bank Statements
5	Financial Statements for Year Ended March 2018
6	Safety Management Audit Report
7	Health and Safety Plan
8	Previous Event Photos

1	Quote – Cherry Park House
2	Quotes – Advertising
3	Quotes – Administration and Expenses
4	Cover Letter
5	Programme Outline
6	Job Description
7	Health and Safety Plan
8	New Zealand Sign Language Level One Curriculum
9	Contract for the Tutor

1	Estimated costs for 2019
2	Quote – Clarks Couchline
3	ASB Bank Statement
4	ASB Proof of Bank Account
5	Financial Statement
6	Additional Information
7	Certificate of Incorporation
8	Certificate of Charitable Trust

1	Quote – Sculpture Sheetmetal Ltd
2	Quote – PK Engineering
3	Sculpture Design and Information
4	Te Hononga – Stage One Artists Cultural Design Concepts 2018
5	Artists Statement – Theresa Reihana
6	Te Hononga – Project Information Repoort
7	Kawakawa Hundertwasser Park Charitable Trust – Audited Accounts
8	Bank Statements – Dated 2019

1	Quote – Pacific Eco-Logic Ltd
2	Quote – Russell Landcare Trust
3	Quote – Halio Signs
4	Pipiroa and Te Wahapu WatershedsHealth and Safety Policy and Plan April 2017
5	Living Waters Bay of Islands Health and Safety Policy and Plan April 2018
6	Balance Sheet August 2019
7	Approval to Subcontract from FNDC
8	Project Management Agreement with FNDC

1	Quote – Kerikeri Hire
2	Quote – Waste Management
3	Quote – St John
4	Bank Statement ending August 2019
5	Map layout of Kaeo Rugby Club

1	Additional Information to the Application
2	Request for Quote
3	Quote – Kate Martin
4	Russell Museum Contribution Explanation
5	Statement of Financial Performance Ending June 2019
6	Business Case
7	New Zealand Museums Standards Scheme

1	Cover Letter
2	Breakdown of Funding Requested
3	Quote – Clarks Coachline
4	Event Plan
5	Performance Report Ending march 2018
6	Indicative Run Sheet for the Opening Ceremony
7	Risk Management and Hazard Register
8	Emergency Response Plan

1	Quote – Hercules Instant Shelters
2	Quote – Kerikeri Canvas Shades
3	Financial Statements for year ended June 2018