AGENDA
Ordinary Council Meeting
Thursday, 28 February 2019
Time: |
10.00 am |
Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Mayor John Carter - Chairperson
Deputy Mayor - Tania McInnes
Cr Ann Court
Cr Felicity Foy
Cr Dave Hookway
Cr Colin (Toss) Kitchen
Cr Sally Macauley
Cr Mate Radich
Cr John Vujcich
Cr Kelly Stratford
Ordinary Council Meeting Agenda |
28 February 2019 |
COUNCIL MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Hon John Carter QSO |
Board Member of the Local Government Protection Programme |
Board Member of the Local Government Protection Programme |
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Carter Family Trust |
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Felicity Foy |
Director - Northland Planning & Development |
I am the director of a planning and development consultancy that is based in the Far North and have two employees. |
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I will abstain from any
debate and voting on proposed plan change items for the Far North District
Plan. |
I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team. |
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I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner. |
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Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road and Allen Bell Drive. |
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Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, Allen Bell Drive. |
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Foy Farms partnership |
Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa |
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Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa |
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King Family Trust |
This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane. |
These trusts own properties in the Far North. |
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Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
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Partner Felicity Foy |
Employed by Justaplumber Taipa |
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Friends with some FNDC employees |
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Dave Hookway |
Resident shareholder in Kerikeri Irrigation |
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Declare if issues arise. |
Shareholder in Farmlands. |
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Declare if issues arise. |
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Employee – Northland District Health Board – Public Health Unit – Health Improvement Advisor |
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Am employee have no personal gain. |
Declare employment should issues concerning the Northland DHB arises. |
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On property in Waipapa West Rd. |
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Possible issues relating to the street or zoning. |
Declare when appropriate. |
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Colin Kitchen |
No form received |
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Tania McInnes |
Director – GBT Ventures Ltd |
Company not currently operational |
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Will notify Council if company becomes operational. |
Member of Northland Conservation Board |
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Conservation matters not aligned with Council policy. |
Will notify Council should a perceived conflict arise. |
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Trustee – Northland Youth Education Trust |
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No perceived conflicts |
Will notify Council should a perceived conflict arise. |
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Founder – Bay of Islands Women’s Nexus |
No perceived conflicts. An informal organisation |
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Own a section on Seaview Road, Paihia 0200 |
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Having worked within the organisation in the early 2000’s, I know a number of staff, none of which I am close with. |
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Mate Radich |
No form received |
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Ann Court |
Waipapa Business Association |
Member |
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Warren Pattinson Limited |
Shareholder |
Building company. FNDC is a regulator and enforcer |
No FNDC Controls |
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Kerikeri Irrigation |
Supplies my water |
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No EM intervention in disputes |
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Top Energy |
Supplies my power |
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No other interest greater than the publics |
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District Licensing |
N/A |
N/A |
N/A |
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Top Energy Consumer Trust |
Trustee |
crossover in regulatory functions, consenting economic development and contracts such as street lighting. |
Declare interest and abstain from voting. |
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Ann Court Trust |
Private |
Private |
N/A |
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Waipapa Rotary |
Honorary member |
Potential community funding submitter |
Declare interest and abstain from voting. |
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Properties on Onekura Road, Waipapa |
Owner Shareholder |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
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Property on Daroux Dr, Waipapa |
Financial interest |
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Flowers (I get flowers occasionally) |
Ratepayer 'Thankyou' |
Bias/ Pre-determination? |
Declare to Governance |
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Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
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Consider all staff my friends |
N/A |
Suggestion of not being impartial or pre-determined! |
Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair. |
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My husband is a builder and may do work for Council staff |
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Warren Pattinson (Husband) |
Warren Pattinson Limited |
Director |
Building Company. FNDC is a regulator |
Remain at arm’s length |
Air NZ |
Shareholder |
None |
None |
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Warren Pattinson Limited |
Builder |
FNDC is the consent authority, regulator and enforcer. |
Apply arm’s length rules |
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Kurbside Rod and Custom Club (unlikely) |
President NZ Hot Rod Association |
Potential to be linked to a funding applicant and my wife is on the decision making committee. |
unlikely to materialise but would absent myself from any process as would Ann. |
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Property on Onekura Road, Waipapa |
Owner |
any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development. |
Would not submit. Rest on a case by case basis. |
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Worked with or for Mike Colebrook and Kelvin Goode |
Paid employment |
N/A |
N/A |
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Sally Macauley |
Chairman |
Northland District Health Board |
Matters pertaining to health issues re Fluoride and freshwater as an example. |
Declare a perceived conflict. |
Chairman |
Oranga Tamaraki - Ministry of Vulnerable Children- Northland Community Response Forum |
Matters pertaining to this ministry |
Declare a perceived conflict. |
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Judicial Justice of the Peace |
Visitations to Ngawha Prison |
Matters pertaining to Judicial Issues re Ngawha Prison |
Declare a perceived Interest |
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The Turner Centre |
FNDC Representative |
Observer, acknowledging FNDC financial contribution. |
Note FNDC partnership |
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Trustee |
Kaikohe Education Trust |
Providing students laptops - possible request for written support to funders |
Declare a conflict |
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Executive member |
Kaikohe Business Association |
Matters pertaining to request for written support to funders. |
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Chairman |
Bay of Islands Arts Festival Trust |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
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Trustee |
Bay of Islands Radio Marine |
Issues pertaining to the application of support funds |
Declare a conflict of interets |
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Secretary/Trustee |
Kerkeri International Piano Competition |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
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Trustee/Director |
Kaikohe Community and Youth Trust |
Possible application of support funding |
Declare a conflict of interests |
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Commercial |
Palmer Macauley Offices- Kerikeri and Kaikohe |
Infrastructural matters with FNDC |
Declare a conflict |
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Private property of which there would not be any conflict. |
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Paihia, Kerikeri, Kaikohe |
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Peter Macauley (Husband) |
Senior Partner |
Palmer Macauley |
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Peter Macualey |
Barristers and Solicitors- Kerikeri, Kaikohe and Mangonui |
Legal matters with FNDC |
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Director/Trustee |
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St John NZ Priory Chapter |
St John Priory Chapter |
Legal matters with FNDC |
Declare a conflict |
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Senior Partner |
Peter Macauley- Palmer Macauley Barristers and Solicitors Kaikohe, Kerikeri AND Mangonui |
Legal matters with FNDC |
Declare a conflict |
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St John NZ |
Priory Trust Board |
Writing of policies and legal matters as an example |
Note Interests |
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Lions Club of Kaikohe |
Director |
Legal matters etc |
Note Interests |
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Kaikohe Rugby Club |
Patron |
Legal Matters |
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Viking Rugby Club, Whangarei |
Life Member |
Legal Matters |
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Private Property |
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Kerkeri, Paihia - no contents. |
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Dave Hookway |
Employed as "Health Promotion Advisor-Alcohol and other Drugs" for Northern District Health Board. |
A professional understanding of issues relating to drugs and alcohol. |
have made personal and professional submissions on council policies |
Consider policies and proposals as presented in a fair and balanced manner. |
I own my own property at 188b Waipapa West Rd, Waipapa. |
Have 3 dogs and 2 cats (and quite a few chickens) |
Love my pets. |
Consider policies and proposals as presented in a fair and balanced manner. |
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John Vujcich |
Board Member |
Ngati Hine Health Trust |
Matters pertaining to property or decisions that may impact of their health services |
Declare interest and abstain |
Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
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Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
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Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
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Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
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Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
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Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
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Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
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Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
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Member |
Kaikohe Business Association |
Possible funding provider |
Declare a Conflict of Interest |
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Mike Edmonds |
Chair |
Kaikohe Mechanical and Historic Trust |
Council Funding |
Decide at the time |
Committee member |
Kaikohe Rugby Football and Sports Club |
Council Funding |
Withdraw and abstain |
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Adele Gardner |
N/A - FNDC Honorarium |
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The Far North 20/20 , ICT Trust |
Trustee |
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Te Ahu Charitable Trust |
Trustee |
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ST Johns Kaitaia Branch |
Trustee/ Committee Member |
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I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
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Partner of Adele Gardner |
N/A as Retired |
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Terry Greening |
Greening Family Trust |
Beneficiary |
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Highly unlikely to interface with FNDC |
Bay of Islands Walking Weekend Trust |
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Potential of seeking funds |
Step aside from any requests or decisions regarding requests |
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Russell 2000 Trust (Chairman) |
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Trust is about to wind up. |
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Russell Centennial Trust (Chairman) |
Manages Russell Museum |
Seeks funds from council |
Step aside from any requests or decisions regarding requests |
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Residence at Kaha Place, Russell |
Nil |
Nil |
N/A |
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Terry Greening (Wife) |
Greening Family Trust |
Beneficiary |
N/A |
N/A |
Residence at Kaha Place, Russell |
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Cr Kelly Stratford |
Office manager at Kinghans. |
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Denture assistant at
Kawakawa denture Services |
None |
None |
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KS Bookkeeping and Administration |
Business owner, bookkeeping and development of environment management plans for clients. |
None perceived |
I’d step aside from decisions that arise, that may have conflicts. |
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Kinghans Accounting |
Office Administration |
None perceived |
I’d step aside from decisions that arise, that may have conflicts. |
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Waikare Marae Trustees |
Trustee |
May be perceived conflicts |
Case by case basis |
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Kawakawa Business & Community Association |
Committee member/newsletter editor and printer |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
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Bay of Islands College |
Parent elected trustee |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
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Karetu School Bay Cosmos Soccer |
Parent elected trustee. Committee member and coach |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
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Property in Waikare and Moerewa |
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If there was a perceived conflict, I will step aside from decision making |
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Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
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Kelly Stratford (Husband) |
Puketona Junction Café 39 Gillies Café |
Barista & Chef Barista |
N/A |
N/A |
Property in Moerewa |
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N/A |
N/A |
Ordinary Council Meeting Agenda |
28 February 2019 |
Ordinary Council Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Thursday 28 February 2019 at 10.00 am
Order Of Business
2 Apologies and Declarations of Interest
3 Presentations and Deputations
5 Confirmation of Previous Minutes
5.1 Confirmation of Previous Minutes
6 Bay of Islands-Whangaroa Community Board
6.1 Road Renaming - New Road Name Waa Hoterene Road
7 Infrastructure and Asset Management Group
7.1 Maromaku Domain Netball Courts
7.2 Hundertwasser Park Centre site - stormwater & wastewater capital work funding and delivery
8 Strategic Planning and Policy Group
8.1 Getting Connected in the South Pacific Professional Fellowship Programme
9.2 2019 Triennial Elections - Order of Candidate Names on Voting Documents
10.1 Confirmation of Previous Minutes - Public Excluded.
10.2 Two Year Extension to the Rating Valuation and Database Maintenance Services Contract
1 Prayer
2 Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Presentations and Deputations
Presentation:
10:05 am Kaikohe Rugby Fooball and Sports Club
Deputations:
10:10 am Surf Life Saving Northern Region
10:15 am Kerikeri Mens Shed
10:20 am Fire Emergency New Zealand
The Mayor may raise issues of interest for discussion with Councillors.
28 February 2019 |
5 Confirmation of Previous Minutes
5.1 Confirmation of Previous Minutes
File Number: A2339265
Author: Melissa Wood, Meetings Administrator
Authoriser: Kate Barnes, Governance Support Team Leader
Purpose of the Report
The minutes are attached to allow Council to confirm that the minutes are a true and correct record of previous meetings.
That Council confirm the minutes of the: a) Council meeting held 13 December 2018 as a true and correct record b) Extraordinary Council meeting held 11 December 2018 as a true and correct record |
1) Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meetings are attached.
Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Unconfirmed Minutes - Council meeting 13 December 2018 - A2300849 ⇩
2. Unconfirmed Minutes - Extraordinary Council meeting 11 December 2018 - A2299125 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Not applicable |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
None |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Yes |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report |
Ordinary Council Meeting Agenda |
28 February 2019 |
MINUTES OF Far North District
Council
Ordinary Council Meeting
HELD AT THE Council Chamber, Memorial
Avenue, Kaikohe
ON Thursday, 13 December 2018 AT 10:00 am
PRESENT: Mayor John Carter (HWTM), Cr Tania McInnes (Deputy Mayor), Cr Ann Court, Cr Sally Macauley, Cr Felicity Foy, Cr Dave Hookway, Cr Colin (Toss) Kitchen, Cr Mate Radich, Cr Kelly Stratford
IN ATTENDANCE: Terry Greening - Bay of Islands-Whangaroa Community Board, Mike Edmonds - Chairperson of Kaikohe-Hokianga Community Board, Adele Gardner - Chairperson of Te Hiku Community Board, Rachel Smith - Member of Bay of Islands-Whangaroa Community Board, Shaun Reilly - Member of Kaikohe-Hokianga Community Board
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Samantha Edmonds (General Manager - Corporate Services), Glenn Rianham (General Manager- Infrastructure & Asset Management Acting), Dean Myburgh (General Manager - District Services), Darrell Sargent (General Manager - Strategic Planning & Policy), Jaime Dyhrberg (Executive Officer), Janice Smith (Chief Financial Officer), George Swanepoel (In-House Counsel), Richard Edmondson (Manager – Communications), Greg Wilson (Manager – District Planning), Sheryl Gavin (Manager – Corporate Planning and Engagement), Paul Carr (Manager – Infrastructure Project Delivery), Roger Ackers (Manager – Strategy Development), Darren Edwards (Manager – Environmental Services), Emma Pilkington (Senior Policy Advisor), Sarah Trinder (Policy Planner), Laura Atiga-Denham (Research Analyst), Gayle Anderson (Executive Assistant to General Manager), Kim Hammond (Meetings Administrator), Maryn Ashby (Meetings Administrator), Melissa Wood (Meetings Administrator)
1 Prayer
His Worship the Mayor commenced the meeting with a prayer
2 Deputation
Richard Dickinson from Te Hiku Sports Club provided an update on the development of Te Hiku Sports Club.
3 Apologies and Declarations of Interest
Moved: Mayor John Carter
Seconded: Cr Kelly Stratford
That the apology from Cr John Vujcich be accepted.
Cr Tania McInnes noted an interest in relation to item 8.7 – Dog Management Policy and Bylaw 2018, due to a being a Northland Conservation Board Member
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes |
Resolution 2018/51 Moved: Mayor John Carter Seconded: Cr Colin (Toss) Kitchen That Council confirm the minutes of the: a) Council meeting held 25 October 2018 as a true and correct record b) Deliberations Council meeting held 27 November 2018 as a true and correct record c) Extraordinary Council meeting held on 28 November 2018 as a true and correct record Carried |
5 Infrastructure and Asset Management Group
5.1 Cable Bay Recreation Reserve - Lease to Doubtless Bay Croquet Club Incorporated |
Resolution 2018/52 Moved: Cr Tania McInnes Seconded: Cr Colin (Toss) Kitchen That the Far North District Council, in its role as administering body of the reserve, and pursuant to its powers under section 54(1)(b) and (c) of the Reserves Act 1977, grants a new lease of part of the Cable Bay recreation reserve being Lot 69 DP 83352 contained in CFR NA39D/282, to the Doubtless Bay Croquet Club Incorporated and that the terms of the lease shall be: a) Term: 10 years Rent: $100 plus GST per annum Renewal: 5 years b) That the clubroom toilets are open to the public only when the leased area is open to the public and the clubroom is open and unlocked
And that the Far North District Council, in its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned lease. Carried |
6 Major item not on the agenda
6.1 Major Item not on the Agenda |
Resolution 2018/53 Moved: Mayor John Carter Seconded: Cr Colin (Toss) Kitchen That the matter of ‘The Incorporation and Shareholding in a Special Purpose Company Northland Adventure Experience Limited’ be considered by Council as a matter for urgent consideration as provided for in Section 46A(7) of the Local Government Official Information and Meetings Act 1987 on the grounds that Council was awaiting additional information from external providers and cannot be delayed until a later date because it is critical that the company be formed and an application to be filed for the Provincial Growth Fund Carried |
7 mayoral announcements
- Congratulated Cr Colin (Toss) Kitchen on 50 years Fire Brigade Service
- Top Energy Power Bill
- Te Wahapu FNDC Reserve
- Oruru Hall
- Lake Ohia
- LGNZ Wellbeing Issues
- Update on OSH for volunteers
- Kaeo Water
- Kaitaia Water
- Smoothies bore – Waoarohia Catchment
- Projects and programmes
- Rates Review
- Arvida rest home
- Kerikeri Sports Complex
- Ventnor Memorial Rawene
- Bus Stop Kerikeri
- Development Contributions – a workshop to be held on the 19th December 2018
- Lake Manuwai
- Railway/Cycleway verbal update
- Coopers Beach retirement
- Ngati Rehia MOU
- Roading Strategy
- Staff visit to Waimakariri
- Terry Greening provided update on Russell Water
8 Strategic Planning and Policy Group
8.1 2019/20 Annual Plan - Consultation Decision |
Resolution 2018/54 Moved: Mayor John Carter Seconded: Cr Colin (Toss) Kitchen That Council does not conduct a formal consultation on its Annual Plan for 2019/20. In Favour: Crs John Carter, Tania McInnes, Ann Court, Colin (Toss) Kitchen and Sally Macauley Against: Crs Felicity Foy, Dave Hookway, Mate Radich and Kelly Stratford Carried |
8.2 Memorial Hall Fees |
motion Moved: Mayor John Carter Seconded: Cr Kelly Stratford That fees for Kaikohe Memorial Hall for 2019/2020 be set as follows: Corporate & private Entire complex $300.00 hourly only $40.00 Supper room and kitchen $200.00 hourly only $30.00 Main hall only $150.00 hourly only $25.00 Bond $300.00 hourly only $40.00 Community groups Entire complex $150.00 hourly only $25.00 Supper room and kitchen $75.00 hourly only $20.00 Main hall only $50.00 hourly only $15.00 Bond $150.00 hourly only $25.00 Amendment Moved: Cr Dave Hookway Seconded: Cr Mate Radich That fees for Kaikohe Memorial Hall for 2019/2020 be set as follows: Corporate & private Entire complex $300.00 hourly only $40.00 Supper room and kitchen $200.00 hourly only $30.00 Main hall only $150.00 hourly only $25.00 Bond $300.00 hourly only $40.00 Community groups (including NGOs, Government and other not-for-profit organisations) Entire complex $150.00 hourly only $25.00 Supper room and kitchen $75.00 hourly only $20.00 Main hall only $50.00 hourly only $15.00 Bond $150.00 hourly only $25.00
Cr Dave Hookway declared he had a possible conflict of interest as he hires the hall on behalf of the Northland District Health Board. Cr Ann Court raised a point of order in regards to Cr Dave Hookway’s conflict of interest. Cr Dave Hookway then withdrew the possible conflict of interest. In Favour: Crs Felicity Foy, Dave Hookway and Mate Radich Against: Crs John Carter, Tania McInnes, Ann Court and Kelly Stratford Abstained: Crs Colin (Toss) Kitchen, Sally Macauley lost 3/4 Resolution 2018/55 That fees for Kaikohe Memorial Hall for 2019/2020 be set as follows: Corporate & private Entire complex $300.00 hourly only $40.00 Supper room and kitchen $200.00 hourly only $30.00 Main hall only $150.00 hourly only $25.00 Bond $300.00 hourly only $40.00 Community groups Entire complex $150.00 hourly only $25.00 Supper room and kitchen $75.00 hourly only $20.00 Main hall only $50.00 hourly only $15.00 Bond $150.00 hourly only $25.00 Carried |
The meeting was adjourned from 11.23 am to 11.30 am.
8.3 Amendments to Camping in Public Places Policy |
motion Moved: Mayor John Carter Seconded: Cr Ann Court That Council a) Agree to amend the Camping in Public Places Policy by: i) Replacing, in Appendix A, Schedule 1: · Awanui Reserve with Awanui playground carpark; and · Centre Park, Kaitaia, with Melba Street public toilets rear carpark with a restriction on use of the replacement site to be between 7pm and 7am only; ii) Correcting errors in the references to legislation in clause 5. Amendment Moved: Cr Felicity Foy Seconded: Cr Mate Radich That Council a) Agree to amend the Camping in Public Places Policy by: i) Replacing, in Appendix A, Schedule 1: · Awanui Reserve with Awanui playground carpark with a restriction on use of the replacement site to be between 7pm and 7am only; ii) Correcting errors in the references to legislation in clause 5. The amendment became the substantive motion Resolution 2018/56 That Council a) Agree to amend the Camping in Public Places Policy by: i) Replacing, in Appendix A, Schedule 1: · Awanui Reserve with Awanui playground carpark with a restriction on use of the replacement site to be between 7pm and 7am only; ii) Correcting errors in the references to legislation in clause 5. Carried |
Attachments tabled at meeting 1 Additional Information - Updated Far North Camping Facilities Maps |
8.4 Notification of the Kerikeri Domain Reserve Management Plan |
Resolution 2018/57 Moved: Cr Tania McInnes Seconded: Cr Kelly Stratford That Council a) gives public notice of the Draft Kerikeri Domain Reserve Management Plan in accordance with the Reserves Act 1977, and calls for submissions to the draft plan b) delegates to the Bay Of Islands-Whangaroa Community Board the task of hearing and deliberating on submissions received to the Draft Kerikeri Domain Reserve Management Plan. Carried |
8.5 District Plan Update |
Resolution 2018/58 Moved: Mayor John Carter Seconded: Cr Mate Radich That the Council receive the report “District Plan Update”. Carried |
8.6 District Strategy Work Plan |
Resolution 2018/59 Moved: Cr Tania McInnes Seconded: Cr Sally Macauley That Council approve the work plan for the development of the District Strategy. Carried |
8.7 Dog Management Policy and Bylaw 2018 |
motion Moved: Mayor John Carter Seconded: Cr Tania McInnes That the Council: a) Pursuant to section 10 of the Dog Control Act 1996 and every other enabling power and authority, adopts the Far North District Council Dog Management Policy 2018 contained in Attachment 1, to come into effect on 4 February 2019; b) Repeals the Policy on Dogs 2006 with effect from 4 February 2019; c) Pursuant to section 20 of the Dog Control Act 1996 and every other enabling power and authority, makes a bylaw entitled the Far North District Council Dog Management Bylaw 2018 contained in Attachment 1, to come into effect on 4 February 2019; d) Revokes the Dog Control Bylaw 2006 with effect from 4 February 2019; and e) Authorises the Chief Executive to make any minor edits or amendments to the Policy or Bylaw to correct any spelling or typographical errors and/or to reflect decisions made by Council at this meeting. Amendment Moved: Mayor John Carter Seconded: Cr Ann Court That the Council: a) Pursuant to section 10 of the Dog Control Act 1996 and every other enabling power and authority, adopts the Far North District Council Dog Management Policy 2018 contained in Attachment 1, to come into effect on 4 February 2019; b) Repeals the Policy on Dogs 2006 with effect from 4 February 2019; c) Pursuant to section 20 of the Dog Control Act 1996 and every other enabling power and authority, makes a bylaw entitled the Far North District Council Dog Management Bylaw 2018 contained in Attachment 1, to come into effect on 4 February 2019; d) Revokes the Dog Control Bylaw 2006 with effect from 4 February 2019; and e) Authorises the Chief Executive to make any minor edits or amendments to the Policy or Bylaw to correct any spelling or typographical errors and/or to reflect decisions made by Council at this meeting and that a report be provided to Council when changes are made. f) Approve that pages 5 and 7 from the additional documentation tabled at the meeting be inserted into the Dog Policy. g) Approve that page 5 of 20 of the Dog Management Policy should state – All reserves, unless specified elsewhere in this schedule are on leash. h) Approve that page 5 of 20 under special character rules Te Wahapu Scenic Reserve, The Pipiroa Scenic Reserve and Pipiroa Wetland Recreation Reserve be prohibited all year around, except in the carpark and Okiato-Russell Coastal Walkway which are on-leash. Request staff undertake consultation with the community and report back to Council on areas that could be made off leash. i) Approve that page 7 of 20 under Off-Leash and Under Control table be changed to say Kerikeri – i) Rolands Wood, 240 Kerikeri Inlet Road, Kerikeri ii) Kerikeri – Sammaree Place Reserve, Kerikeri iii) Kerikeri – Waitotara Reserve, Waipapa Road, ,Kerikeri vi) Kaikohe – Old Landfill at Lindvart Park, Recreation Road, Kaikohe v) Waipapa Domain – Harmony Lane, Waipapa – (unless being used for sport or recreation purposes when dogs are required to be on-leash) In Favour: Crs John Carter, Tania McInnes, Ann Court, Felicity Foy, Colin (Toss) Kitchen, Sally Macauley, Mate Radich and Kelly Stratford Against: Cr Dave Hookway carried 8/1 The amendment became the substantive motion Resolution 2018/60 That the Council: a) Pursuant to section 10 of the Dog Control Act 1996 and every other enabling power and authority, adopts the Far North District Council Dog Management Policy 2018 contained in Attachment 1, to come into effect on 4 February 2019; b) Repeals the Policy on Dogs 2006 with effect from 4 February 2019; c) Pursuant to section 20 of the Dog Control Act 1996 and every other enabling power and authority, makes a bylaw entitled the Far North District Council Dog Management Bylaw 2018 contained in Attachment 1, to come into effect on 4 February 2019; d) Revokes the Dog Control Bylaw 2006 with effect from 4 February 2019; and e) Authorises the Chief Executive to make any minor edits or amendments to the Policy or Bylaw to correct any spelling or typographical errors and/or to reflect decisions made by Council at this meeting and that a report be provided to Council when changes are made. f) Approve that pages 5 and 7 from the additional documentation tabled at the meeting be inserted into the Dog Policy. g) Approve that page 5 of 20 of the Dog Management Policy should state – All reserves, unless specified elsewhere in this schedule are on leash. h) Approve that page 5 of 20 under special character rules Te Wahapu Scenic Reserve, The Pipiroa Scenic Reserve and Pipiroa Wetland Recreation Reserve be prohibited all year around, except in the carpark and Okiato-Russell Coastal Walkway which are on-leash. Request staff undertake consultation with the community and report back to Council on areas that could be made off leash. i) Approve that page 7 of 20 under Off-Leash and Under Control table be changed to say Kerikeri – i) Rolands Wood, 240 Kerikeri Inlet Road, Kerikeri ii) Kerikeri – Sammaree Place Reserve, Kerikeri iii) Kerikeri – Waitotara Reserve, Waipapa Road, ,Kerikeri vi) Kaikohe – Old Landfill at Lindvart Park, Recreation Road, Kaikohe v) Waipapa Domain – Harmony Lane, Waipapa – (unless being used for sport or recreation purposes when dogs are required to be on-leash) Carried |
Attachments tabled at meeting 1 Additional Information - Dog Management Policy and Bylaw 2018 |
8.8 Alcohol Control Bylaw 2018 - Adoption |
Resolution 2018/61 Moved: Cr Kelly Stratford Seconded: Mayor John Carter That Council: a) Determines, under section 155 of the Local Government Act 2002, the Alcohol Control Bylaw 2018: i. Is the most appropriate form of bylaw, and ii) Does not give rise to any implications under the New Zealand Bill of Rights Act 1990; b) Determines, under section 147A of the Local Government Act 2002: i) The Alcohol Control Bylaw 2018 can be justified as a reasonable limitation on people’s rights and freedoms, and ii) A high level of crime or disorder caused, or made worse, by alcohol consumption, is likely to arise in areas of the Far North District if the Alcohol Control Bylaw 2018 is not made, and iii) The Alcohol Control Bylaw 2018 is appropriate and proportionate in the light of that likely crime or disorder; c) Makes the Alcohol Control Bylaw 2018 contained in attachment 1 to come into effect on 19 December 2018; d) Declares, in accordance with clauses 6.1 and 7.1 of the Alcohol Control Bylaw 2018, the areas in section 6 of “additional information to Alcohol Control Bylaw 2018” to be permanent alcohol control areas; e) Authorises the Chief Executive to make any necessary minor edits or amendments to the Alcohol Control Bylaw 2018 to correct spelling or typographical errors or to reflect decisions made by Council at its meeting on 13 December 2018. Councillor Court and Hookway requested their votes be recorded. Against: Cr Ann Court Abstained: Crs Dave Hookway Carried |
8.9 Council - Iwi Governance Relationship |
Resolution 2018/62 Moved: Mayor John Carter Seconded: Cr Ann Court That Council a) Endorses the draft Agreement document between the Mayoral Forum and Te Kahu O Taonui. b) Delegates authority to the Mayor to sign the Agreement on behalf of Council. c) Notes that the Mayor and delegation will attend the signing ceremony in February 2019 Carried |
The meeting was adjourned from 1.17 pm to 1.45 pm.
9 Corporate Services Group
9.1 Council's Direction Sought Regarding Consultations for Te Kao Water Scheme Loans |
motion Moved: Mayor John Carter Seconded: Cr Tania McInnes That Council a) Revokes its previous resolution made at the Council meeting on 24 May 2018 “that council consults with Te Kao community on an interest free loan for those who wish to take up the offer” b) approves a grant of $371,000 to achieve affordable potable water in Te Kao for the purchase and installation of (up to) two 25,000 litre rainwater tanks for approximately 65 properties currently connected to the Doubtless Bay Water Supply Company Ltd’s water supply scheme at Te Kao. c) delegates to the Chief Executive Officer the ability to negotiate and conclude an agreement for the administration of the grant of $371,000 with a suitable entity on Council’s behalf. Amendment Moved: Cr Tania McInnes Seconded: Cr Kelly Stratford Agrees that the item ‘Council’s Direction Sought Regarding Consultation for Te Kao Water Scheme Loans’ to be left to lie on the table until further information can be provided. The amendment became the substantive motion Resolution 2018/63 Agrees that the item ‘Council’s Direction Sought Regarding Consultation for Te Kao Water Scheme Loans’ to be left to lie on the table until further information can be provided. Carried |
9.2 Exemption to be granted - Section 7 of the Local Government Act 2002 - Council Controlled Organisations |
Resolution 2018/64 Moved: Mayor John Carter Seconded: Cr Colin (Toss) Kitchen That Council a) grant the following exemptions under Section 7 of the Local Government Act 2002: i) Roland’s Wood Trust is exempt under Section 7(3)-(5) of the Local Government Act 2002 on the grounds that the Trust is considered to be “a small organisation”; ii) Te Ahu Charitable Trust is exempt under Section 7(3)-(5) of the Local Government Act 2002 on the grounds that the Trust is considered to be “a small organisation”; iii) Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust is exempt under Section 7(3)-(5) of the Local Government Act 2002 on the grounds that the Trust is considered to be “a small organisation; b) where the Trust Deeds requires financial statements to be prepared and an auditor appointed, the organisations are not exempted from these requirements and audited accounts must be presented to Council within six (6) months of the organisation’s balance date. Carried |
9.3 Confirmation of Formal Meeting Calendar 2019 |
Resolution 2018/65 Moved: Cr Ann Court Seconded: Cr Tania McInnes That Council: a) adopts the amended 2019 Formal Meeting Calendar (A2268437) b) delegates authority to the Chief Executive to amend the Formal Meeting Calendar if required Carried |
At 2:15 p.m., Mayor John Carter left the meeting and Cr Tania McInnes took the Chair.
9.4 The Incorporation and Shareholding in a Special Purpose Company Northland Adventure Experience Limited |
motion Moved: Cr Tania McInnes Seconded: Cr Kelly Stratford That Council a) agrees to the incorporation of a registered limited liability company and the holding of 24% of the shares in NAX Ltd and approves the company applying for charitable status. b) Council approve the appointment of His Worship the Mayor John Carter be appointed a director in the first instance. c) Clauses i) and ii) are subject to the approval and adoption of a shareholders agreement/constitution which clearly identifies that the voting rights reflect the proposed shareholding, and which also clearly identifies that Council has no ability to veto a decision. Amendment Moved: Cr Kelly Stratford Seconded: Cr Mate Radich That Council a) agrees to the incorporation of a registered limited liability company and the holding of 24% of the shares in NAX Ltd and approves the company applying for charitable status. b) Council approve the appointment of His Worship the Mayor as “John Carter” to be appointed a director in the first instance, noting the indemnity of Far North District Council once the appointment to NAX Ltd is made. c) Clauses a) and b) are subject to the approval and adoption of a shareholders agreement/constitution which clearly identifies that the voting rights reflect the proposed shareholding d) notes that i) there will be no costs to council except to establish a company ii) there will be no automatic transfer of ratepayers sourced funding to the Bay of Islands Vintage Railway Trust on completion of the company iii) the company may not expose the Council to financial liabilities without agreement iv) no assumptions are made at this point about utilisation of Far North District Council workforce for project management by NAX Ltd. The amendment became the substantive motion Resolution 2018/66 That Council a) agrees to the incorporation of a registered limited liability company and the holding of 24% of the shares in NAX Ltd and approves the company applying for charitable status. b) Council approve the appointment of His Worship the Mayor as “John Carter” to be appointed a director in the first instance, noting the indemnity of Far North District Council once the appointment to NAX Ltd is made. c) Clauses a) and b) are subject to the approval and adoption of a shareholders agreement/constitution which clearly identifies that the voting rights reflect the proposed shareholding d) notes that i) there will be no costs to council except to establish a company ii) there will be no automatic transfer of ratepayers sourced funding to the Bay of Islands Vintage Railway Trust on completion of the company iii) the company may not expose the Council to financial liabilities without agreement iv) no assumptions are made at this point about utilisation of Far North District Council workforce for project management by NAX Ltd. Crs Ann Court and Felicity Foy requested their votes against the motion be recorded. carried |
At 2:17 p.m., Cr Dave Hookway left the meeting.
At 2.48 p.m., Cr Mate Radich left the meeting. At 3:00 p.m., Cr Mate Radich returned to the meeting.
At 3:00 p.m., Mayor John Carter returned to the meeting and resumed the chair.
10 Chief Executive Officer
10.1 Chinese Economic Development Visit report |
Resolution 2018/67 Moved: Mayor John Carter Seconded: Cr Sally Macauley That the Council receive the report on the Chinese Economic Development Visit. Carried |
At 3:04 p.m., Cr Tania McInnes left the meeting.
10.2 CEO Report to Council: 1 October - 30 November 2018 |
Resolution 2018/68 Moved: Mayor John Carter Seconded: Cr Mate Radich That the Council receive the report CEO Report to Council: 1 October - 30 November 2018 Carried |
11 Information Reports
11.1 Resident Opinion Survey 2017/2018 |
Resolution 2018/69 Moved: Mayor John Carter Seconded: Cr Ann Court That the Council receive the report “Resident Opinion Survey 2017/2018”. Carried |
12 Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
Resolution 2018/70 Moved: Mayor John Carter Seconded: Cr Ann Court That the public be excluded from the following parts of the proceedings of this meeting. a) The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
b) That Adele Gardner - Chairperson Te Hiku Community Board; Mike Edmonds - Chairperson Kaikohe-Hokianga Community Board; Terry Greening - Chairperson Bay of Islands-Whangaroa Community Board and Seth Sirestarajah (Senior Project Consultant) be permitted to remain at this meeting after the public has been excluded, because of their knowledge of local wards. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to that matter because they advocate for and represent local community views. Carried |
16 Confirmation of Decision and Information in Public Meeting |
Resolution 2018/64 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council a) confirms that that information contained in the part of the meeting held with the public excluded will not be restated in public meeting b) following decisions contained in the part of the meeting held with the public excluded are to be restated in public meeting Item 10.2 DIRECT APPOINTMENT FOR DUST SEAL EXTENSION 2018-2019 CONTRACT 7/18/304 That Council: a) approve the Procurement Plan for Dust Seal Extensions 2018-19 Package and direct appointment of the FNDC Contract 7/18/304 - Dust Seal Extensions 2018-19 Package to Broadspectrum Ltd b) the budget of $REDACTED excluding GST (inclusive of $REDACTED contingency) be delegated to the General Manager Infrastructure and Asset Management. Item 10.3 DESLUDGING OF KAITAIA WASTEWATER TREATMENT PLANTS POND 1 That the Council, following the recommendation of the Procurement Board: a) approve the direct award to Conhur Limited to desludge Kaitaia Wastewater Treatment Plant’s Pond 1 to the value of $REDACTED b) approve Broadspectrum to manage the works to the value of $REDACTED Carried |
Note - His Worship the Mayor requested that thanks to Samantha Edmonds and her contribution to the Far North District Council be noted.
17 Meeting Close
The meeting closed at 3.55 pm.
The minutes of this meeting will be confirmed at the Ordinary Council meeting held on 25 February 2019.
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CHAIRPERSON
28 February 2019 |
MINUTES OF Far North District Council
Extraordinary Council
Meeting
HELD AT THE Banqueet
Room, Te Ahu, Kaitaia
ON Tuesday, 11
December 2018 AT 2.31 pm
PRESENT: Mayor John Carter (HWTM), Cr Ann Court, Cr Felicity Foy, Cr Dave Hookway, Cr Colin (Toss) Kitchen, Cr Mate Radich, Cr John Vujcich, Cr Kelly Stratford
IN ATTENDANCE: Adele Gardner (Te Hiku Community Board Chairperson), Mike Edmonds (Kaikohe-Hokianga Community Board)
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Paul Carr (Manager - Infrastructure Project Delivery), Wil Pille (Manager – Transport Operations), Franz Wagner (Project Manager - Transport and Roading), Garreth Oien (Roading Engineer), Maryn Ashby (Meetings Administrator), Kim Hammond (Meetings Administrator)
1 Prayer
2 Apologies and Declarations of Interest
Resolution 2018/49 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That apologies from Councillor McInnes, Councillor Macauley and Terry Greening be received and accepted. Carried |
3 Deputation
4 Infrastructure and Asset Management Group
4.1 Options Report for Unsubsidised Seal Extensions 2018-2019 |
Resolution 2018/50 Moved: Mayor John Carter Seconded: Cr John Vujcich That Council: a) Agrees to undertake seal extensions on the following roads: i. Okahu Road, RP 2603 to 3542 being an infill between existing sealed sections, ($180,000) ii. Otangaroa Road, RP0.00 to RP 608 ($180,000) iii. Punakitere Loop Road, RP 3149 to RP 3602 ($140,000) iv. Fairburn Road, RP 9028 to 10327 ($390,000) v. Pawarenga Road, 200 m @ 1207 Pawarenga Road Health Clinic. ($ 80,000) b) Agrees that NTA is to fully develop a prioritisation matrix for the whole of the district by 30th June to enable forward work programme for 2019-2020 financial year. Carried Moved: Mayor John Carter Seconded: Cr Colin (Toss) Kitchen c) Approves direct award Carried |
Note: Josh Popata spoke regarding dust sealing at 341 Oturu Road, Kaitaia
5 Meeting Close
The meeting closed at 3.15 pm.
The minutes of this meeting will be confirmed at the Council meeting to be held on 28 February 2019.
...................................................
CHAIRPERSON
6.1 Road Renaming - New Road Name Waa Hoterene Road
File Number: A2351194
Author: Ngawiki Cooper, Support Officer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To seek approval from Council to rename a public road, James Road in Matawaia, to Waa Hoterene Road.
Executive Summary
· Council has received a Road Naming application to rename a public road addressed James Road, Matawaia, (attachment three).
· Community Boards have the delegated authority to names for previously unnamed local roads. Community Boards must however recommend to Council name changes of previously named roads.
· On 9 December 2018 the Bay of Islands-Whangaroa Community Board at its meeting made the following recommendation to Council
That the Far North District Council, pursuant to Council’s Road Naming and Property Addressing Policy #2125, rename “James Road” to “Waa Hoterene Road”.
|
1) Background
Council has received a Road Renaming application from Dr Richard Shortland Cooper, on behalf of the Huria Whanau Kotahi Trust, requesting to rename a road in Matawaia, currently known as “James Road”, to “Waa Hoterene Road”. This road was previously named “Waa Hoterene Road”, after Dr Cooper’s father.
After his father died in the 1960’s, his mother remarried and her new husband changed the road name to “James Road”, which is his last name.
The Huria Whanau Kotahi Trust would like it changed back to the original name as “James” has no ties to the whenua.
The Trust has approached representatives of the owners on James Road and have their consent to change to the name back to “Waa Hoterene Road” (attachment one).
The suggestions are:
1. Waa Hoterene Road
2. Hoterene Road
3. Peita Waa Hoterene Road
In 2002 a request was presented to the Kawakawa Community Board, requesting that the road name be changed from James Road to Hoterene Road (attachment four). This request was declined (attachment five).
2) Discussion and Options
Property owners and iwi / hapu have been consulted and have provided input into the new road name. The road name recommended in this report is not a duplicate of any other road name in the district. The Roading Team have no objections.
The name has local significance as outlined in the attached spreadsheet and meets the criteria set down in the Council’s Road Naming and Property Numbering Policy #2125 and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
Reason for the recommendation
The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard – AS/NZS 4819.2011.
3) Financial Implications and Budgetary Provision
There are no financial implications to Council. The costs for road signage and installation will be met by the applicant.
1. Consents from property owners - A2351213 ⇩
2. Map - James Road, Matawaia - A2351218 ⇩
3. Road Renaming Application - A2351224 ⇩
4. Kawakawa CB Agenda Item - James to Hoterene 1st July 2002 - A2351226 ⇩
5. Kawakawa CB Resolution - James to Hoterene 1st July 2002 copy - A2264971 ⇩
6. Road Renaming Schedule - James Road to Waa Hoterene Road, Matawaia - A2351233 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Council’s Road Naming and Property Numbering Policy #2125. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report was presented to the Bay of Islands-Whangaroa Community Board, who are making the recommendation to Council. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
This request has come from a Whanau Trust on the land. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
The Roading Team have been informed and have no objections. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Financial implications have been assessed and budgetary provision has been made. |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
28 February 2019 |
7 Infrastructure and Asset Management Group
7.1 Maromaku Domain Netball Courts
File Number: A2294291
Author: Dominique Thelemaque, Project Manager – Water & Wastewater
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To provide an update to Council on the progress made year to date on the project.
Executive Summary
· The existing netball courts are in poor condition..
· A previous initiative to involve the community in the project has fallen through
· An optimised court layout has been developed and agreed by the community
· The project Budget stands at $371,370 including contingency
· Completion of the project is estimated to be November this year.
That the Council receive the report Maromaku Domain Netball Courts .
|
Background
The netball courts were constructed in asphalt over 30 years ago. The courts have deteriorated over the years and are now in a poor condition and are uneven at some places. This aged sporting facility forms part of the local community’s facilities and is used from time to time by an estimated 40 students attending Maromaku School as well as annually when the Community plays host to sporting events.
2017
Council staff engaged Land Development and Exploration Ltd (LDE), to undertake a Geotechnical Investigation, produce a preliminary report, costings and concept design. LDE’s preliminary report findings, costings and options were reported back to Council on 22 June 2017.
The following resolution was passed:
Maromaku Netball Courts
THAT Council rescind the following part of the resolution passed at the Council meeting held 11 May 2017 with the public excluded:
‘AND THAT the report (Maromaku Netball Courts) be referred to the Bay of Islands-Whangaroa Community Board for consideration.’
THAT in accordance with Policy 2105 Council enters into an agreement for undertaking a community project with the Maromaku community to provide for the upgrade of Maromaku Netball Courts
THAT Council instruct the CEO that this is a priority and that the agreement is to be drafted and signed within four weeks of passing the above resolution
· The local community had a strong preference to contract a sole supplier for the project’s delivery, an artificial turf supplier called Super Turf Limited (STL). Brett Jenkins was the Managing Director of STL at the time.
· The local community negotiated a deal for the work that they would be undertaking under STL’s supervision.
· The local community’s contribution in the form of labour and equipment was estimated to be approximately $ 50k.
· STL’s quotation of $ 220K was inclusive of goal posts and nets
· The local community was satisfied with the cost and contractual arrangements. Council drafted a contract agreement for the three parties involved.
· STL reviewed the draft contract agreement and requested for the deposit to be increased to 40% and that the contractor’s name in the contract documents be changed to SuperBuild (SB).
· Council staff felt that the request for a 40% deposit was too high and were unsure of the SB’s Company structure and viability. An investigation was carried out on SB credibility. It was established that SB was created in late August 2017 with a sole shareholder, that being Brett Jenkins. It was also established that Brett Jenkins was released from his position as Managing Director of STL and that an application was filed with the Auckland’s High Court to put STL into liquidation.
· The local community decided to abandon any forms of dealings with either companies, and determined that Council should take the lead in managing the delivery of this project.
2018
Earlier this year Council staff met with the Local Community Representative to reconfirm the project’s scope.
The community outlined its wishes for the project:
· Demolish the existing three netball courts and rebuild four new undersized netball courts.
· Provide four tennis courts and an undersized hockey training area.
· Replace or repair the perimeter fence if possible.
· Rebuild the new courts at the same location as the old netball courts.
· Playing surfaces finished off with artificial turf.
There were concerns that the Community’s requirements could not be accommodated within the available land footprint. Consequently a Topographical survey of Maromaku Domain was undertaken. This survey confirmed the footprint available for the new facility.
Sufficient funds were made available in the 2018/2028 Long Term Plan for Council to manage the delivery of this project.
At the Council meeting held on 30 August 2018, Council rescinded the previous resolution:
THAT in accordance with Policy 2105 Council enters into an agreement for undertaking a community project with the Maromaku community to provide for the upgrade of Maromaku Netball Courts
COMMNUNITY ENGAGEMENT
The Local Community Representative has been kept up to date with progress on this project, and has been informed whenever survey or other site work was commissioned.
Numerous layouts were presented to the community’s representative for consideration and for communication with a wider audience. Below is the community’s preferred and approved layout.
The final revised project scope as agreed with the community is to:
· Demolish the existing three netball courts.
· Provide two full size netball courts, two tennis courts, and a hockey training facility.
· Playing surfaces finished with artificial turf.
Discussion and Next Steps
The current project programme identifies project completion by November this year. The project team are looking for opportunities to accelerate this programme.
Financial Implications and Budgetary Provision
A budget of $164,000 for the project was established in the 2016/17 financial year. This acknowledged that the community would itself provide labour and equipment to reduce the overall cost to Council.
The budget has since been revised by Council and provision made in the 2018/2028 Long Term Plan. The revised budget for the project is now $371,370 including a $37,137 contingency.
Project cost incurred to date = $17,614
Project budget balance = $353,755
Nil
File Number: A2327184
Author: Sophie Jones, Assets Manager - 3 Waters
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To seek approval for funding and delivery of capital works to renew a section of stormwater pipeline and divert a section of wastewater pipeline at the site of the proposed Hundertwasser Park Centre in Kawakawa.
Executive Summary
· The Kawakawa Hundertwasser Park Charitable Trust (KHPCT) plan to construct a new Hundertwasser Park Centre (HPC) at the rear of 56 Gillies Street in Kawakawa. The project is being delivered by Far North Holdings Ltd (FNHL).
· The footprint of the proposed HPC building is over an existing public wastewater pipeline and in close proximity to an existing public stormwater pipeline. These assets are in poor condition.
· It will be necessary to divert the wastewater pipeline around the proposed building and Council has sought agreement from FNHL for a 50% contribution to the total cost of this work.
· Three options were considered for the stormwater pipeline:
o Option 1: Like-for-like renewal
o Option 2: Do nothing
o Option 3: Divert pipeline northwards and create new outfall to Waiomio Stream
· Following analysis of the options, ‘Option 1: Like-for-like renewal’ was identified as the preferred option for the stormwater.
· The project comprises unplanned renewal work that has been triggered by the requirement for coordination with the proposed HPC development. The proposed work is not included in the Long-Term Plan (LTP).
· A summary of the costs and proposed funding sources are shown below.
Activity |
Funding source |
Estimated total cost |
Stormwater |
Current year budgeted provision |
441,297 |
Estimated available stormwater depreciation |
28,350 |
|
Stormwater total |
469,647 |
|
Wastewater |
Unbudgeted renewal expenditure (requiring CEO approval) |
74,776 |
FNHL contribution |
100,543 |
|
Estimated depreciation |
25,767 |
|
Wastewater total |
201,086 |
|
|
PROJECT TOTAL |
670,732 |
That Council approve funding and delivery of capital works comprising the following: a) Renewal of approximately 50m of stormwater pipeline between MacKereth Lane and the existing outfall (asset ID & 20170427172627_us & 20170427172627_ds) at an estimated cost of $469,647. b) Divert approximately 57m of existing wastewater pipeline around the proposed Hundertwasser Park Centre building (asset ID SL3272_3223 & SL3271_3222) at an estimated cost of $201,086. |
1) Background
The Kawakawa Hundertwasser Park Charitable Trust (KHPCT) are constructing a new Hundertwasser Park Centre (HPC) at the rear of 56 Gillies Street in Kawakawa. The proposed HPC is part of a community-led project and will provide a space for the local community and visitors. It will include an interpretive centre / memorial to Hundertwasser, community workshop, public library, public toilets etc. The project is being delivered by Far North Holdings Ltd (FNHL).
The footprint of the proposed building is over an existing public wastewater pipeline and in close proximity to an existing stormwater pipeline. Refer to existing services location plan in Figure 1.
Both pipelines have been visually inspected and found to be in poor condition. Further details of the pipelines are included below.
Figure 1: Existing services location plan
Wastewater pipeline
The existing 300mm diameter Asbestos Cement gravity wastewater pipeline running through the HPC site serves the western area of Kawakawa. There are existing maintenance issues with the pipeline and regular cleaning is required to remove blockages. CCTV survey shows the pipe to be in poor condition with a large dip. Building over the wastewater pipeline could result in future damage to the pipeline and/or the proposed building structure due to settlement, exfiltration/infiltration and lack of access for maintenance. The large dip increases the risk of blockages, which could result in sewer overflows to the nearby stormwater channel.
One of the Resource Consent (2180285-RMALUC) requirements for the proposed building was that “no built structure encroaches on the buried sewer line”. During a meeting attended by representatives from FNDC, FNHL and KHPCT held on 26 September 2018 it was agreed that the wastewater line should be diverted around the proposed building and that the building would be moved approximately 5m further north to increase the width of the service corridor available.
A letter was sent to FNHL on 23 November 2018 (refer to Attachment 1 – Letter for FNHL) proposing “that the final total cost of the wastewater works (i.e. construction plus any other costs directly associated) is split equally between FNHL and FNDC”.
Stormwater
The existing stormwater culvert located at the rear of the FNDC Service Centre & Library is close to the proposed building and beneath the proposed new town square. Most of the culvert is 1700mm high by 1100mm wide cast in-situ concrete, but there is a short section of 1800mm diameter concrete pipe near the outfall to the open channel.
Video footage shows the culvert to be in poor condition with large holes, infiltration and scour present. Construction activities adjacent to, or over this culvert, could accelerate its deterioration and loss of fines from surrounding ground in to the culvert could compromise the HPC building foundations or town square. The size and depth of the culvert would make future replacement of it (after construction of the HPC building and town square) very disruptive and costly.
2) Discussion and Options
Three main options were identified. All options include diversion of the wastewater line, but each considers a different approach to the stormwater issue. The options are as described below and sketch plans of each option are included in Attachment 2.
· Option 1: Divert wastewater line around proposed building. Renew stormwater culvert from MacKereth Lane to existing outfall (like-for-like renewal of the stormwater culvert)
· Option 2: Divert wastewater line around proposed building (do nothing to stormwater culvert)
· Option 3: Divert wastewater line around proposed building. Divert the stormwater culvert northwards and create a new outfall to Waiomio Stream (divert stormwater culvert northwards)
Multi-criteria analysis was used to compare the options in an objective and transparent way. Five Council staff contributed as evaluators. The analysis included a number of indicators, which were assigned a weighting based on importance. The categories and indictors used are shown in Table 1. Refer to Attachment 3 – MCA results for details of final results.
There was no direct consultation with Māori during the options assessment, but when assigning a score to the ‘Convenience / acceptability’ indicator, the evaluators where asked to consider how acceptable the option and any associated positive or negative impacts will be from a social and cultural perspective.
The analysis identified Option 1 (divert wastewater line around proposed building and renew stormwater culvert from MacKereth Lane to existing outfall) as the overall preferred option.
Indicator |
Weighting |
Category % of total |
1 Social |
|
|
1.1 Landscape / aesthetics |
30 |
31 |
1.2 Convenience / acceptability |
30 |
|
1.3 Network capacity |
30 |
|
1.4 Potential increased visitors/employment |
20 |
|
2 Technical |
|
|
2.1 Construction timescales |
10 |
11 |
2.2 Excavation volume |
10 |
|
2.3 Service clashes (current & future) |
20 |
|
3 Environmental |
|
|
3.1 Biodiversity/Long term benefit of pollution control |
40 |
17 |
3.2 Length of open channel |
20 |
|
4 Coordination & simplification of planning |
|
|
4.1 Park landscape design (long term) |
25 |
14 |
4.2 Future NRC flood works |
10 |
|
4.3 Centre building and car park design |
15 |
|
5 Finance |
|
|
5.1 Expected SW asset life of complete system |
25 |
21 |
5.4 Long term overall cost of completed development |
25 |
|
5.5 Whole of life cost analysis |
25 |
|
6 Operations |
|
|
6.1 Accessibility |
25 |
7 |
Total |
360 |
100 |
Table 1: Categories, indicators and weightings used in the multi-criteria analysis
Reason for the recommendation
The available options have been carefully considered and the recommended option has been identified through a robust analysis involving staff from a number of teams within the Council. The options were developed through consultation with FNHL and the KHPCT and were based on the best available information.
The recommendation will not limit the options available for future development of the park and minimises the risk of conflicts with the proposed HPC building / car park and future Northland Regional Council (NRC) flood works. The potential future risk posed to the proposed building and town square by the existing failing assets is also managed.
The preferred option maintains the status quo and is considered a good balance of social, cultural and environment needs.
3) Financial Implications and Budgetary Provision
The estimated costs of the wastewater and stormwater work plus the proposed funding sources are shown in Table 2. The total costs are based on budget construction cost estimates provided by a contractor plus on-costs and contingency.
Refer to Attachment 4 - Cost estimate details for cost breakdown.
Activity |
Funding source |
Estimated total cost |
Stormwater |
Current year budgeted provision |
441,297 |
Estimated available stormwater depreciation |
28,350 |
|
Stormwater total |
469,647 |
|
Wastewater |
Unbudgeted renewal expenditure (requiring CEO approval) |
74,776 |
FNHL contribution |
100,543 |
|
Estimated depreciation |
25,767 |
|
Wastewater total |
201,086 |
|
|
PROJECT TOTAL |
670,732 |
Table 2: Estimated costs and proposed funding sources
This work was not budgeted for in the long term plan.
The stormwater component of the project is a renewal, but the depreciation available will only cover a small proportion of the cost. The site is located within the Kawakawa Stormwater Rating Area and it is proposed that the $441,297 be funded from existing budgeted provisions. On 31 October 2018, the CFO confirmed that $527,957 is available for 2018/19. It has also been confirmed that this project is an appropriate use of this funding.
The wastewater component of the project is a renewal, but there is insufficient depreciation available to cover the total cost. It is proposed that the estimated balance of $74,776 be funded by the CEO as unbudgeted expenditure.
It is anticipated that the proposed works will result in reduced future operational/maintenance costs compared to the existing situation as repairs to the existing assets will not be required and the new assets should be less prone to blockage. The renewed stormwater culvert will have additional (safe) access points provided, which will also reduce maintenance costs.
1. Attachment 1 - Letter to FNHL - A2350626 ⇩
2. Attachment 2 - Options plans - A2351266 ⇩
3. Attachment 3 - MCA results summary - A2350685 ⇩
4. Attachment 4 - Cost estimate details - A2350687 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
The proposal is of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The proposed work will contribute to the Council’s strategic priority of ‘Affordable core infrastructure’ by replacing failing assets with compliant and reliable ones. The work will contribute positively to the well-being of the community and support delivery of a high profile community-led project. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
The proposal does not have district-wide relevance. The recommendation is for renewal of an existing asset to support delivery of a community-led project. The Community Board’s views have not been sought. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There has been no direct consultation with Māori to date, but social and cultural impacts were considered as part of the options analysis. The recommendation is for like-for-like renewal (Option 1) and is expected to have significantly less impact on Māori than diversion and piping of an existing open channel and creation of a new outfall to the Waiomio Stream (Option 3). |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
There has been liaison and coordination with external parties including KHPCT, FNHL & NRC. Internal stakeholders, including representative from planning, operations, asset management and project management, have been involved in the decision-making process. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Refer to Section 3: Financial implications and budgetary provision. |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report |
28 February 2019 |
8 Strategic Planning and Policy Group
8.1 Getting Connected in the South Pacific Professional Fellowship Programme
File Number: A2333877
Author: Ana Mules, Community Development Advisor
Authoriser: Darrell Sargent, General Manager - Strategic Planning and Policy
Purpose of the Report
The purpose of this report is to inform Council about the Getting Connected in the South Pacific Professional Fellowship Programme.
Executive Summary
· Last year Far North District Council (FNDC) Community Development & Project Advisor Ana Mules was selected to take participate in the Getting Connected in the South Pacific professional fellowship programme sponsored by the United States’ State Department
· The fellowship took place across the United States of America (USA) during October 2018
· The purpose of this exchange was to explore the positive benefits of increased internet connectivity on both economic and social development.
That the Council receive the report Getting Connected in the South Pacific Professional Fellowship Programme.
|
Background
In July 2018, staff member Community Development & Project Advisor Ana Mules was selected to participate in the Getting Connected Programme: Developing best practice to capitalise on high-speed internet connectivity and infrastructure in the South Pacific from October 10 – 31, 2018. Ms. Mules was selected after being nominated by Northland Inc, in recognition of the work done advancing digital connectivity across Northland as a member of the Northland Digital Enablement Group (Attachment 1). Ms. Mules was one of 7 participants selected for the programme from across the Pacific. Other fellows were;
· Mr. Joseph Stuart, GM Business Innovation & Growth Northland Inc. & Chair Northland Digital Enablement Group
· Mr. Paul Seaden, ICT Principal Development Manager New Zealand Ministry of Foreign Affairs and Trade
· Mr. Talatalaga Mata’u Matafeo, CEO Ministry of Communications and Information Technology, Government of Samoa
· Mr. Mose Mose, IT & Physics Lecturer, National University of Samoa
· Mr. Scanland Bua Mitiepo, Manager ICT, Government of Niue
· Mr. Stan Wolfgramm, CEO Te Ara Cook Islands Museum of Cultural Enterprise
Funded by the U.S. Department of State and implemented by World Learning (a non-profit organization that focuses on international development, education, and exchange programs), the Getting Connected Program is a two-way exchange for policy and technology experts from the South Pacific and United States. The programme focuses on the impact of increased internet connectivity on both economic and social development.
As a result of the program, participants have the opportunity to:
· Exchange ideas, strategies, and best practices for developing and implementing policy planning relating to increased connectivity
· Develop enduring linkages with professional counterparts
· Develop and implement follow-on projects or programs in their home country based on core knowledge and experiences gained from the exchange program
· Affect positive change in their workplaces and communities
The programme included meetings in Washington DC, Reno, Albuquerque, Sacramento and San Francisco.
Discussion and Next Steps
Since completing the exchange, Ms. Mules and Mr. Stuart updated the Northland Digital Enablement Plan (NDEP) and the NDEP was submitted to Central Government for consideration. As a consequence, some of the recommendations and projects listed in the NDEP have now been provided for by the Provincial Growth Fund (PGF). The bullet points below list some of the key learnings.
• New Zealand’s Rural Broadband Initiative/Ultra-Fast Broadband programmes are on par with federal funding models in the US. In the US these programmes are funded by the FCC (Federal Communications Commission) and USDA (United States Department of Agriculture). Due to the size of NZ, we are in a much better position to address the digital divide here (only 40% of rural Americans have access to adequate broadband).
• After lack of digital infrastructure, the second barrier is ‘relevancy’ not cost. People must understand the usefulness of connectivity and how it can be a positive influence in their lives, otherwise they are not interested and uptake is low.
• ‘Fibre First’ - fibre install cost is higher but ongoing upgrades and maintenance are not required. Fibre futureproofs communities and mobile and fixed networks should not be considered substitutes for fibre. Mobile and WISP networks also need fibre for backhaul - so the further out the fibre the further you can get mobile coverage.
• Councils do not want to own digital infrastructure - but should implement a ‘dig once’ policy to speed up deployment and increase the reach of fibre. For example, when a road is being dug up, let providers know so they can lay fibre. Most of the high costs associated with fibre rollouts are in the trenching.
• Satellite is a good solution for areas where mobile coverage will not be implemented, but there is a need to address cost to end user, especially in low socioeconomic areas.
• There are remote working opportunities for most skill levels - agencies need to work directly with employers to find out what they require and support unemployed to complete the required training.
• Mapping of digital infrastructure and services is necessary to validate provider data. This needs to be accurate at a granular level to be of use.
• Data Centres are not good for job creation (the biggest data centre in the world has only 75 employees and these are mostly specialist roles brought in from other areas).
• Towns that have capitalised on having excellent connectivity are seeing big, positive shifts in local economic & social development.
• The programme offered a once in a lifetime professional development opportunity for fellows. The U.S. Department of State supports many educational and cultural exchange programmes for New Zealand professionals in a variety of fields. There is an opportunity for Council’s People & Capability Team to explore these and management to encourage staff to engage with these opportunities.
Next Steps
All participants were required to complete an Individual Action Plan (see Attachment 2). The primary objective of this plan is to ‘develop a Digital Strategy for the Far North District that sits under the Northland Digital Enablement Plan and helps steer the district towards the regional goal of 100% Connectivity, 100% Opportunity by 2022.’ This high level strategy will be ready for circulation internally and with key stakeholders by mid-April 2019, and will feed into the District Strategy.
There is an ‘Outbound’ component of the fellowship, which will see 2-3 US experts travelling to Northland and the Pacific Islands to meet with decision makers, iwi/hapū, Pacific leaders, IT professionals, health & education providers and others. Ms. Mules and Mr. Stuart (Northland Inc) are currently working with the U.S. Department of State, global non-profit World Learning, US Government Departments and the Ministry of Business, Innovation & Employment (MBIE) to develop the New Zealand/Northland programme, which is tentatively booked for 23rd – 31st March 2019. The outbound component will include experts in digital work, AgTech & food production and cyber security.
Financial Implications and Budgetary Provision
There are no financial implications as fellowship was completely funded by the U.S. Department of State.
1. 2019-02-28 Council - Attachment 1 Northland Digital Enablement Group Quick Notes - A2340018 ⇩
2. 2019-02-28 Council - Attachment 2 Action Plan Ana Mules - A2340019 ⇩
Northland Digital Enablement Group Quick Notes
Northland Digital Enablement Group - About
• Membership by 4 councils, Northland INC chair
• Formed in 2015 to support engagement with the Crown - Created Expression Of Interest responses for Ultra Fast Broadband (UFB) 2 / Rural Broadband Initiative (RBI) 2 procurement processes
• Supports development and delivery of the regions Digital Enablement Plan, which sits under the Te Tai Tokerau Northland Economic Action Plan
• Leads community consultation on closing the digital divide
• Works with providers to support uptake and deployment of new broadband infrastructure
Mission, Vision, Principles
• Mission: 100% connectivity, 100% opportunity 2022
• Vision: By 2022, Northland is a national leader and globally competitive in the deployment and adoption of broadband technology and in implementing quality universal access for all residents.
• Principles: The Northland Digital Enablement Group is technology-neutral. Fibre, satellite, mobile and wireless technologies are all valid options and possible solutions for our last mile connectivity issues.
• 20mbps/3mbps – target minimum speed across region. Ensures the digital divide is not maintained and accounts for the potential for the speed gap to grow over time as metro deployment increases.
• Preference shall be given to communities with demonstrated low broadband access, including low-socioeconomic communities, Māori communities, and communities facing socioeconomic barriers to broadband adoption.
What’s happening right now (Feb 2019)?
• UFB rollout underway
• Northpower Fibre: Whangarei District Council / Kaipara District Council – complete 2021
• Chorus: Far North District Council – complete 2021-22
• RBI2/Mobile Blackspot Fund (MBSF) contract provided to Rural Connectivity Group
• Land and lease identification process underway
• Rollout proposed for 2019 – region by region – completion date 2022.
• Provincial Growth Fund (PGF) funding provided to Crown Infrastructure Partners (CIP) to extend RBI2/MBSF- CIP Negotiations completed with other Wireless Internet Service Providers (WISP) for additional reach (StrataNet has won this contract for Northland – and Auckland based WISP).
• Additional PGF funding announced on 4 Feb 2019 to support initiatives to boost skills and employment, and provide better digital connectivity to marae and communities around Northland.
Northland Broadband Gap Analysis
Based on proposed Rural Connectivity Group (RCG) build. Gap remaining after RBI2 extension unknown at this point.
Getting Connected in the South Pacific Program
Individual Action Plan
Please type or write your responses to the questions below about your action plan for a follow-on project after the conclusion of the program.
Name: Ana Mules
Country: Aotearoa New Zealand
Job Title and Employer: Community Development Advisor, Far North District Council
U.S. Fellowship Placement: University of Nevada
Please list 1-3 project themes that you would like to focus on.
1. Developing a stronger understanding of providing “Access” options for communities
· Models for Central Business District (CBD) and Community WIFI – evidence of this having measurable, positive impacts on communities
· Affordable technology solutions to support “Last Mile” connectivity – including the place of satellite broadband in the near future - coverage, quality and affordability
2. Investigation of models to support connectivity
· Support for community uptake of new broadband infrastructure – digital literacy/education initiatives, especially in low socioeconomic and indigenous areas and youth-centric initiatives e.g. coding clubs – addressing “relevancy”
· How large tech companies like Google are working to address worldwide digital equality and diversity and examples of programmes we might be able to adopt/partner
· Community Wireless Internet Service Provider (WISP) models and how these can support low cost access,
· Governance
· Infrastructure
· Funding models
· The influence of Policy/Strategy on uptake
3. Understanding of initiatives that have been deployed to support communities and economic development
· Technology Centres
· Youth programmes
· Early stage start up initiatives
· Data Centres (Tier 3/4) – jobs created, impact, resources required
· App development – especially addressing social issues and storytelling by minority groups
In one sentence, explain the mission or primary objective of your individual project.
To develop a Digital Strategy for the Far North District that sits under the Northland Digital Enablement Plan and helps steer the district towards the regional goal of 100% Connectivity, 100% Opportunity by 2022.
Please state the issue that your project will address. Please also list 2-4 facts or statistics that demonstrate the impact or scope of this issue.
In Kaikohe, one of our biggest towns in the Far North, only 38.0% of homes have access to the internet (2013 NZ Census). Kaikohe is currently receiving fibre to the home via the nationwide central Government Ultra Fast Broadband (UFB)2/2+ programme - however residents already have good choice when it comes to broadband type and provider. The barriers to uptake are socio-economic and “relevancy”. People simply do not understand the benefits of being online. Addressing these barriers will be a key focus of this strategy.
After the latest central Government digital infrastructure rollout (Rural Broadband Initiative (RBI)2 and UFB2/2+), 5% of the Northland population will be left without any connectivity (no mobile coverage and no fit for purpose or affordable broadband, with unaffordable satellite or slow copper being the only options in some areas). Addressing “last mile” infrastructure gaps will be another key focus of this strategy.
Project Timeframe:
Draft document to be completed ready for circulation by end June 2019.
Action Plan: please list at least 2-4 steps you will take to carry out this project.
· Step 1 - Engage with communities/iwi/hapu/whanau. Refer to research materials and seek contacts made on Getting Connected Fellowship.
· Step 2 - Engage with government across all levels.
· Step 3 - Engage with providers.
· Step 4 - Develop strategies to address barriers of “relevancy”, affordability, infrastructure deficits, cultural and generational needs and concerns, digital literacy gaps and digital services development.
Impact and Involvement:
· How many people will be impacted by this project? Who are they?
All Far North District Residents - Total number: 63,200
e.g.
· Iwi/Hapu and Whanau (Indigenous Māori populations). (40.6% of the population in the Far North District identified themselves as having Māori descent in 2013 NZ Census)
· Community/Youth – Creating local community/youth digital champions and future digital leaders (using “Winters” School Model in California as example)
· Local business
· Schools
· Primary producers
How many people will be directly involved in this project? Who are they?
Ministry for Business, Innovation & Employment, CIP, Ministry of Education, Ministry of Social Development, Northland Inc, Kaipara District Council, Whangarei District Council, Northland Regional Council, internet providers, Far North District Council staff. Iwi leaders and NZ Politicians (at Local, Regional and Central levels).
Link in with and influence the work the Ministry of Business, Innovation & Employment are doing on developing a National Digital Strategy as well as the Northland Digital Enablement Plan.
Link to United Nations Sustainability Goals.
Please describe the long-term result of this project (1-5 years)
Sits under the high level Northland Digital Enablement Plan, which sits under the Te Taitokerau Northland Economic Action Plan to help ensure a coordinated approach across Northland to achieve Regional goal of 100% Connectivity, 100% Opportunity within 4 years (by 2022).
28 February 2019 |
8.2 Final Consideration of Private Plan Change 22 - Inlet Estate Limited to the Far North District Plan
File Number: A2337902
Author: Andrew McPhee, Senior Policy Planner
Authoriser: Darrell Sargent, General Manager - Strategic Planning and Policy
Purpose of the Report
To seek final approval from Council and make Private Plan Change 22 – Inlet Estate Limited (PPC22) operative.
Executive Summary
· PPC22 sought to change the zoning for two parcels of land totalling 3.57ha in area, at 17 and 17A Kerikeri Inlet Road from Rural Living zone to Residential zone.
· No appeals have been received by the Environment Court against PPC22 within the 30 day statutory timeframe.
· The provisions of PPC22 are now deemed operative under Schedule 1 of the Resource Management Act 1991 (the Act).
· Council approval is required to complete the Schedule 1 statutory process under the Act, give the plan change an operative date and inform the public of its operative status.
That Council pursuant to Clauses 17 and 20 of Schedule 1 of the Resource Management Act 1991: a) Approves Private Plan Change 22 – Inlet Estate Limited; b) Sets the operative date for Private Plan Change 22 of 25 March 2019; c) Publicly notifies Private Plan Change 22 with the operative date. |
1) Background
PPC22 was lodged on 11 April 2017 and sought to change the zoning for two parcels of land totalling 3.57ha in area, at 17 and 17A Kerikeri Inlet Road from Rural Living zone to Residential zone.
PPC22 received 37 submissions, 19 were in support, 9 opposed, 2 were neutral and 7 either supported or opposed in part. Following the summary of submissions, 4 further submissions were also received.
A hearing was held in Kerikeri on 2 August 2018 and heard by the appointed Hearings Commissioner, William (Bill) Smith.
Council approved as its decisions, the recommendations made by the independent hearings commissioner in respect of PPC22 at the 25 October 2018 Council meeting.
PPC22 rezones 7, 11, 15, 17, 17A Kerikeri Inlet Road and 86 Cobham Road, Kerikeri, from Rural Living to Residential. It modifies the following provisions in the District Plan:
§ 7.6.3 Objectives;
§ 7.6.4 Policies;
§ 7.6.5.1.7 Setback from Boundaries;
§ 7.6.5.1.10 Visual Amenity;
§ 7.6.5.3.7 Setback from Boundaries;
§ 15.1.6C.1.1 Private Accessway in all Zones; and
§ Zone maps 28 and 87.
The decisions were publicly notified on 14 November 2018 and the 30 day statutory appeal period has expired. An email was received from the Environment Court on Tuesday 22 January confirming that no appeals have been received.
Council can now consider giving final approval to PPC22.
2) Discussion and Options
There are no appeals lodged against PPC22 meaning it is free of any further challenge.
To complete the Schedule 1 process under the Act, Council must now give final approval and select an operative date for PPC22. Clause 20 of Schedule 1 of the Act requires Council to publicly notify PPC22 as operative at least 5 working days before the date on which it will become operative in the District Plan.
There are a variety of tasks to complete, which coincide with and follow public notification. The operative text and maps of the District Plan must be updated, complete with an update schedule. The new status will be conveyed via Councils website, along with a media release and correspondence issued to participants in the PPC22 process and to all District Plan holders.
Administration recommends public notification on 13 March 2019 for an operative date of 25 March 2019 to allow for the preparation and completion of all administrative tasks.
Reason for the recommendation
To complete the statutory process required under the Act, to enable the District Plan to be updated and to make the public aware of PPC22 being operative and concluded.
3) Financial Implications and Budgetary Provision
Final approval of the plan change and declaring operative status involves public notification and associated administrative tasks and costs. The costs will be covered by the District Plan budget initially, but will be recovered from the requester (Inlet Estate Limited).
Nil
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Assessed as low significance, this is the completion of the plan change process. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The plan change is assessed against existing policies of Council as per the requirements under the Act. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It only has relevance to Kerikeri and has been through a public statutory process. The Community Board has had the opportunity to submit through the Schedule 1 RMA process. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
This is the completion of the plan change process. The requester consulted with Māori prior to the plan change being notified and there was also the opportunity to contribute through submission. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
The plan change was publicly notified so anybody with an interest has had the opportunity to participate. |
State the financial implications and where budgetary provisions have been made to support this decision. |
The District Plan budget for 2018/19 will cover the cost of the plan change, which is recoverable from the requester once made operative. |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
File Number: A2271824
Author: Robert Manuel, Manager - Legal Services
Authoriser: Sheryl Gavin, General Manager - Corporate Services (Acting)
Purpose of the Report
The purpose of this report is to request a Council resolution approving changes to staff delegations under the Local Government (Rating) Act 2002, Rating Valuations Act 1998 and Rates Rebate Act 1973 which align with the new job position titles arising from a recent organisational restructure.
Executive Summary
· In December 2018, the GM Corporate Services undertook a restructure of the Finance team that resulted in changes to position titles.
· A Council resolution to amend delegations for the new positions is required.
That Council approve the delegations set out in the Rating Delegations Schedule 2019 (document number A2334112) with effect from 1 March 2019. |
1) Background
Council has previously delegated most of its powers to the Chief Executive Officer who has then sub-delegated many of these powers to the Strategic Leadership Team and other specified officers. The Local Government Act 2002 and various other Acts enable the Chief Executive Officer to make such sub-delegations. Delegations can be financial and/or functional.
There are, however, a few Acts that require Council to delegate directly to a range of specified officers as there is no power within these Acts for the Chief Executive Officer to make sub-delegations.
On 19 November 2015, Council approved staff delegations under the Local Government (Rating) Act 2002, Rating Valuations Act 1998 and Rates Rebate Act 1973 reflecting the departmental structure at that time. Since then there has been a restructure within Corporate Services. The attached schedule includes amendments to delegations to reflect changed position titles resulting from the restructure.
2) Discussion and Options
During periods of restructuring it is considered that delegations go with job functions - if a function goes to a different position title, the relevant delegations transfer with the function to that new position. The decisions made by staff remain valid during these transitional periods.
As time passes, the delegations Council has made directly to specified officers need to be updated to reflect the restructuring that has occurred and that is the purpose of this report.
The attached Rating Delegations Schedule 2019 ensures Council staff, in accordance with their current job titles, have delegated authority to implement the provisions of the Local Government (Rating) Act 2002 and other legislation related to the rating and valuation of land in the Far North District with effect from 01 March 2019.
Reason for the recommendation
A number of positions that exercised delegations under the above Acts have been disestablished and/or replaced by new positions. The attached "Rating Delegations Schedule 2019" alters the 2015 delegations to reflect the current departmental structure.
3) Financial Implications and Budgetary Provision
There are no financial implications arising from this report.
1. Rating Delegations Schedule 2019 - A2334112 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Local Government (Rating) Act 2002, Rating Valuations Act 1998 and Rates Rebate Act 1973 and associated policies. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Not applicable |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Not applicable |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has approved this report |
Ordinary Council Meeting Agenda |
28 February 2019 |
Rating Delegations Schedule 2019
· Local Government (Rating) Act 2002
· Rates Rebate Act 1973
· Rating Valuations Act 1998
· Rates Remission Policy (R04) – Section 85
· Rates Postponement Policy (P04) – Section 87
· Remission & Postponement of Rates on Maori Freehold Land (ML04)
Rating Delegations
Act |
Section |
Delegations |
Title |
Local Government (Rating) Act 2002 |
27(5) |
Determine whether to divide rating units and the methodology for division. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer |
Local Government (Rating) Act 2002 |
29 |
Determine objections to the Rating Information Database. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer |
Local Government (Rating) Act 2002 |
35 |
Remove a name from the Rating Information Database. |
· Chief Executive · GM: Corporate Services · Manager District Administration · Property Information Team Leader |
Local Government (Rating) Act 2002 |
39 |
Determine objections to rates records. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer |
Local Government (Rating) Act 2002 |
40 |
Correct an error in the rating information database or rates records. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer |
Local Government (Rating) Act 2002 |
52 |
Agree the method by which rates may be paid. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer |
Local Government (Rating) Act 2002 |
54 |
Determine that the rates payable on a rating unit in a financial year are uneconomic to collect, and not to collect them. Notify the ratepayer. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer |
Local Government (Rating) Act 2002 |
61 |
Collect unpaid rates from the owner (where ratepayer is other than the owner) |
· Chief Executive · GM: Corporate Services · Chief Financial Officer Manager - Transaction Services |
Local Government (Rating) Act 2002 |
62 |
Collect, accept, or recover as a debt unpaid rates from persons other than the owner |
· Chief Executive · GM: Corporate Services · Chief Financial Officer Manager - Transaction Services |
Local Government (Rating) Act 2002 |
63 |
Commence proceedings to recover as a debt unpaid rates and execute all related statutory and legal documents on behalf of the Council |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager - Transaction Services |
Local Government (Rating) Act 2002 |
67 |
Apply to the Registrar of the High Court to have a judgment for rates enforced by sale or lease of the rating unit. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager - Transaction Services |
Local Government (Rating) Act 2002 |
72 |
Give consent of the Council to the sale or lease of a rating unit by private treaty for any consideration that the Registrar thinks reasonable |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager - Transaction Services |
Local Government (Rating) Act 2002 |
77 |
Give public notice that the Council intends to have the land declared abandoned and to sell or lease the land. Apply to the District Court for an order that declares the land to be abandoned and authorises the Council to sell or lease the land. Commence proceedings under section 67 to sell or lease abandoned land |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager - Transaction Services |
Local Government (Rating) Act 2002 |
78 |
Sell or lease the land under sections 79 to 83 of the Act |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager - Transaction Services |
Local Government (Rating) Act 2002 |
79 |
Determine whether the sale or lease of abandoned land will be by public auction or public tender. Determine any terms or conditions of sale or lease and place a reserve on the land. Decide to refuse any tender; or put the abandoned land up for sale or lease as often as may be required until it is sold or leased. If the abandoned land is not sold or leased at public auction or by public tender, sell or lease the land by private treaty for any consideration that is not less than the reserve. Bid for the abandoned land at any public auction of it and buy the land on behalf of the Council. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer |
Local Government (Rating) Act 2002 |
80 |
Approve documents for execution under Council seal. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer |
Local Government (Rating) Act 2002 |
82 |
If the proceeds of a sale or lease of abandoned land under section 79 are not sufficient to meet the rates, interest, costs, and expenses, write off the deficiency. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · |
Local Government (Rating) Act 2002 |
85 |
Remit all or part of the rates on a rating unit (including penalties for unpaid rates) in accordance with the rates remission policy. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager - Transaction Services · Team Leader - Rating Services · Technical Rates Officer |
Local Government (Rating) Act 2002 |
87 |
Postpone the requirement to pay all or part of the rates on a rating unit (including penalties for unpaid rates) in accordance with the rates postponement policy. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager - Transaction Services · Team Leader - Rating Services Technical Rates Officer |
Local Government (Rating) Act 2002 |
99 |
Apply to the Maori Land Court for an order charging the unpaid rates against land. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager Enabling MFL · Manager - Transaction Services |
Local Government (Rating) Act 2002 |
114 |
Remit all or part of the rates (including penalties for unpaid rates) on Maori freehold land in accordance with the policy on the remission and postponement of rates on Maori freehold land. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager Enabling MFL · Manager - Transaction Services |
Local Government (Rating) Act 2002 |
115 |
Postpone the requirement to pay all or part of the rates on Maori freehold land (including penalties for unpaid rates) in accordance with the policy on the remission and postponement of rates on Maori freehold land. |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager Enabling MFL · Manager - Transaction Services · Team Leader - Rating Services · Technical Rates Officer |
Local Government (Rating) Act 2002 |
135 |
Sign documents as evidence for court proceedings |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Manager Enabling MFL · Manager - Transaction Services |
|
|
|
|
|
|
|
|
Rates Rebate Act 1973
|
13 |
To witness declarations made on Applications for rates rebates |
· Community & Customer Services Manager · Team Leader, Kaikohe Service Centre · Branch Manager, Kerikeri · Branch Manager, Kaitaia · Customer Service Officers · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Rating Valuations Act 1998 |
50 & 34 |
Determine an objection following review, EXCEPT THAT where the determination differs from the outcome of the registered valuers review, the matter must be brought to the Council for final determination. |
· Chief Executive · GM: Corporate Services · Manager District Administration · Property Information Team Leader |
Rating Valuations Act 1998 |
50 & 36 |
Require an objection to be heard by the Land Valuation Tribunal. |
· Chief Executive · GM: Corporate Services · Manager District Administration · Property Information Team Leader |
Policy Delegations
Local Government (Rating) Act 2002 Section 85 |
|||
Rates Remission and Postponement - Policy R04 Approval of any application for remission of rates up to $20,000 by Chief Financial Officer Over $20,000 by General Manager – Corporate Services and the Chief Financial Officer jointly |
|||
Policy Statement No |
|
Officer/s |
Amount |
R04/01
|
Remissions of penalties
|
· Chief Executive · GM: Corporate Services · Community & Customer Services Manager · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services · Branch Managers |
Þ 100% Þ 100% Þ 100% Þ 100% Þ $1,000 Þ $1,000 Þ $1,000 Þ $500 |
R04/02 |
Remissions of additional penalties |
· Chief Executive
· GM: Corporate Services · Community & Customer Services Manager · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services · Branch Managers · Customer Service Officers |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ $500 Þ $500 |
R04/04 |
Remission of rates on land owned or used by charitable or community organisations |
· General Manager – Corporate Services and the Chief Financial Officer |
Jointly |
R04/05 |
Remission of charges on properties only partly within district |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Service |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% |
R04/06 |
Remission of charges on contiguous properties |
· Chief Executive · GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
R04/07 |
Remission of school sewerage charges |
· Chief Executive · · GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% |
R04/08 |
Remission of excess water charges (up to 50% of normal water reading applications for more than 50% go to Council) |
· Chief Executive · · GM: Corporate Services · Community & Customer Services Manager · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services
|
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% |
R04/09 |
Remission of postponed rates (basis of remission specified in each postponement policy) |
· Chief Executive
· GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% |
R04/11 |
Remission of rates on land subject to protection for natural, historic or cultural conservation purposes. (This now requires confirmation that the land concerns meets conservation or other requirements pursuant to the District Plan and that the covenant meets Council requirements.) |
· Chief Executive
· GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
Local Government (Rating) Act 2002 Section 87 |
|||
Rates Remission and Postponement - Policy P04 Any application for a postponement of rates outside of those allowed under these policies must be made in writing to Council. It must set out in detail the reasons why the application is being made outside of the policies established under the LG (Rating) Act 2002. Council is under no obligation to approve any applications that do not comply with the established policies and Council's decision on the matter is final Over $20,000 by General Manager – Corporate Services and the Chief Financial Officer jointly |
|||
Policy Statement No |
|
Officer/s |
Amount |
P04/01 |
Postponement of rates on land subject to protection for natural, cultural or conservation purposes. (This now requires confirmation that the land concerns meets conservation or other requirement pursuant to the District Plan and that the covenant meets Council requirements.) |
· Chief Executive
· GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% |
P04/02 |
Postponement of rates on unusable land. |
· Chief Executive · · GM: Corporate Services
· Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
P04/03 |
Postponement of rates on landlocked general title land |
· Chief Executive · · GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
P06/04 |
Postponement of rates on farmland |
· Chief Executive
· GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
P04/05 |
Postponement of rates on residential land |
· Chief Executive
· GM: Corporate Services · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services |
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
Local Government (Rating) Act 2002 Section 108 & 109 |
|||
Remission and Postponement of Rates on Maori Freehold Land ML04 All applications to be authorised by any two (2) delegated officers jointly |
|||
Policy Statement No |
|
Officer/s |
Amount |
ML04/01 |
· Chief Executive · · GM: Corporate Services · Manager Enabling MFL · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services
|
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
|
ML04/02 |
Remission of rates on Maori freehold land used for the purposes of Papakainga or other housing projects subject to occupation licences or other informal arrangements |
· Chief Executive
· GM: Corporate Services · Manager Enabling MFL · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services
|
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% |
ML04/03 |
Postponement of Rates on Maori freehold land |
· Chief Executive
· GM: Corporate Services · Manager Enabling MFL · Chief Financial Officer · Team Leader - Rating Services · Technical Rates Officer · Manager - Transaction Services
|
Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100% Þ 100%
|
28 February 2019 |
9.2 2019 Triennial Elections - Order of Candidate Names on Voting Documents
File Number: A2320855
Author: Caroline Wilson, Manager - District Administration
Authoriser: Sheryl Gavin, General Manager Corporate Services (Acting)
Purpose of the Report
Seek approval to retain the status quo of alphabetical names of candidates on voting documents for the 2019 triennial elections.
Executive Summary
· Regulation 31 of the Local Electoral Regulations 2001 provides the opportunity for Council to choose the order of candidate names appearing on the voting documents.
· There are three options - alphabetical, pseudo-random (names drawn out of a hat in random with all voting documents printed in this order) or random order (names randomly drawn by computer with each voting document different).
· Alphabetical order has been the adopted option for previous elections.
That Council adopts the alphabetical order of candidate names, as permitted under Regulation 31 of the Local Electoral Regulations 2001, for the 2019 triennial elections. |
1) Background
Triennial elections will be held on Saturday 12th October 2019.
Regulation 31 of the Local Electoral Regulations 2001 provides the opportunity for Council to choose the order of candidate names appearing on the voting documents from three options - alphabetical, pseudo-random (names drawn out of a hat in random with all voting documents printed in this order) or random order (names randomly drawn by computer with each voting document different).
The decision on the order of candidate names must be made in early 2019 to enable printing of voting documents. If no decision is made, the order of names defaults to alphabetical.
2) Discussion and Options
Council may determine which order the names of candidates are to appear on the voting documents.
Council has previously resolved to adopt alphabetical order for triennial elections.
Option 1 - Alphabetical Order
Alphabetical order is simply listing candidate names alphabetically and is the order traditionally used in local authority and parliamentary elections.
Comments regarding alphabetical order are:
· voters are easily able to find candidate names for whom they wish to vote for. Some candidates and voters over the years have argued that alphabetical order of candidate names may tend to favour those candidates with names in the first part of the alphabet, but in practice this is generally not the case - most voters tend to look for name recognition, regardless of where in the alphabet the name lies;
· the order of candidates on the voting document matches the order of candidates listed in the candidate directory (candidate profile statements).
This is the preferred option as voters are familiar with the concept of alphabetical order on voting documents.
Option 2 - Pseudo-Random Order
Pseudo-random order is where candidate names are randomly selected and the order selected is the order appearing on all voting documents relevant to that issue. The names are randomly selected by a method such as drawing names out of a hat.
Comments regarding pseudo-random order are:
· the candidate names appear in mixed order (not alphabetical) on the voting document;
· possible voter criticism/confusion as specific candidate names are not easily found, particularly where there are a large number of candidates;
· the order of candidates on the voting document does not match the candidates listed in the candidate directory (candidate profile statements) which is alphabetical.
Option 3 - Random Order
Random order is where all candidate names are randomly selected and the order of names is different on every voting document. The names are randomly selected by computer so that the order of names is different on each voting document.
The random order enables names to be placed on each issue in a completely unique order on each voting document.
Comments regarding random order are:
· the candidate names appear in mixed order (not alphabetical) on the voting document;
· possible voter criticism/confusion as specific candidate names are not easily found, particularly where there are a large number of candidates;
· the order of candidates on the voting document does not match the candidates listed in the candidate directory (candidate profile statements) which is alphabetical.
Reason for the recommendation
To allow Council to choose the preferred method of listing the names of candidates on the voting documents, as provided for under Regulation 31 of the Local Electoral Regulations 2001, for the 2019 triennial elections.
3) Financial Implications and Budgetary Provision
There is no price differential in printing costs between the three orders of candidate name options. The cost of the election is provided for in existing budgets.
1. S31 Local Electoral Regulations 2001 - A2321013 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low degree of significance. The order of candidate names on voting documents does not meet the threshold of high significance under the policy. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
There is no Council policy on the matter of local government elections. Councils requirements are bound by the Local Electoral Act 2001 and the Local Electoral Regulations 2001. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
District wide relevance – however, elections are bound by NZ legislation and affect every voter within New Zealand. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no specific implications for Maori beyond those applicable to any voters within the Far North district. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
There are no identified persons likely to have an interest in the matter. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Budget has been allocated for this triennial, legislated requirement. |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
28 February 2019 |
RESOLUTION TO EXCLUDE THE PUBLIC