Agenda of Te Hiku Community Board Meeting

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AGENDA

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Monday, 31 August 2026

Time:

10:00 am

Location:

Conference Room - Te Ahu

Cnr State Highway 1 and Mathews Avenue

Kaitaia

Membership:

Chairperson William (Bill) Subritzky

Deputy Chairperson Trevor Beatson

Member Adele Gardner

Member Mike Te Wake

Member Krystal-Rose Taaffe

Member Eddie Bellas

Member Hilda Halkyard-Harawira

Member Rachel Baucke

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs.

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2.

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.

18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings, and

b) Varying the venues of Board meetings to enable access by members of the community.

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land;

b) proposals to acquire or dispose of reserves;

c) representation reviews;

d) development of new maritime facilities;

e) community development plans and structure plans;

f) removal and protection of trees;

g) local economic development initiatives;

h) changes to the Resource Management Plan.

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Te Hiku Community Board Meeting

will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:

Monday 31 August 2026 at 10:00 am

Te Paeroa Mahi / Order of Business

1 Karakia Tīmatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 16

7.1 New Road Name: 190d Midgley Road, Mangonui 16

7.2 Project Funding Reports. 23

7.3 Funding Applications. 37

8 Ngā Pūrongo Taipitopito / Information Reports. 64

8.1 Chairperson and Members Reports. 64

8.2 THCB Open Resolutions Report 70

9 Karakia Whakamutunga / Closing Prayer. 75

10 Te Kapinga Hui / Meeting Close. 75

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5914980

Author: Natasha Rmandic, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That Te Hiku Community Board confirm the minutes of the ordinary meeting held 3 August, and extraordinary meeting held 20 August 2026 to be a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2026-08-03 Te Hiku Community Board Minutes - A5896889 ⇩

2. 2026-08-20 Te Hiku Community Board Minutes - A5925402 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

7 Ngā Pūrongo / Reports

7.1 New Road Name: 190d Midgley Road, Mangonui

File Number: A5925063

Author: Aylah Williams, Transportation Support Officer

Authoriser: Margriet Veenstra, Manager - Property Information & Business Compliance

Take Pūrongo / Purpose of the Report

That Te Hiku Community board name a right of way that is located at 190D Midgley Road, Mangōnui.

WhakarĀpopoto matua / Executive Summary

· A road naming application was received on the 21^st of May 2026 for the naming of a private access way.

· Land Information New Zealand confirmed the proposed road names are acceptable for use and comply with addressing standards.

· Matarahurahu hapū were consulted and indicated support for the recommended name.

· The allocation of names for previously unnamed local roads is delegated to the relevant Community Board, subject to consultation with the community.

· Approval is sought for the name Lovedays Lane.

tŪtohunga / Recommendation

That Te Hiku Community Board name a right of way “Lovedays Lane” that is located at 190d Midgley Road, Mangōnui.

1) Tāhuhu Kōrero / Background

The applicant submitted a road naming application on the 21^st for a right of way located at 190d Midgley Road, Mangōnui. The associated resource consent creates one additional rural allotment with an existing private access serving the site. In accordance with the Road Naming and Numbering Policy and the conditions of the associated resource consent, a road name is required.

The applicant proposed the names Michaels Way and Michaels Lane in remembrance of his son who passed away in a nearby waterway many years ago. The applicant also proposed Lovedays Lane as the third preferred option in recognition of the Lovedays family, who own property on the private accessway and have lived in the area for many years.

The proposed road names were submitted to Land Information New Zealand (LINZ) for assessment. LINZ confirmed that all three proposed road names were acceptable and comply with the Addressing Standards 2011, with no objections raised.

Feedback was received from Matarahurahu, expressing a preference for Lovedays Lane over the other names proposed. Concerns were raised regarding the use of road names associated with a deceased person and noted that the deceased should be left to rest, with reference made to the whakataukī “rātou te hunga mate ki te hunga mate, tātou te hunga ora ki te hunga ora” (the dead with the dead, and the living with the living). While no formal objection was raised, the feedback was taken into consideration, and the recommended road name was revised from Michaels Way to Lovedays Lane.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Option 1 (Recommended)

Approve: Lovedays Lane

Advantages:

· Supported by the applicant and hapū

· Complies with FNDC policy

· Approved by LINZ

Disadvantages:

· None identified

Option 2

Approve: alternative names

Advantages:

· Allows additional consideration.

Disadvantages:

· Does not align with supported recommendation by the applicant and hapū

· Delays completion of the application and allocation of the property address

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Hapū Feedback - A5925053 ⇩

2. Owner Feedback - A5925052 ⇩

3. Map - A5925051 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private right of way and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The proposed names comply with Councils Road Naming and Property Numbering Policy and AS/NZS 4817.2011. The names are not duplicated within the district, are culturally appropriate, and have been confirmed by LINZ as suitable for addressing purposes.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The proposal has local significance only. Under the Community Board delegations, authority to allocate a name to unnamed local road rests with the relevant Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi/The Treaty of Waitangi.	Feedback was sought from Matarahurahu hapū. A response was received identifying Lovedays Lane as the most appropriate option. No formal objection was raised.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All affected property owners were provided with an opportunity to submit feedback. The Loveday family expressed support for the recommended road name, no objections were received.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage will be met by the applicant.
Chief Financial Officer review.	There are no identified financial implications arising from the recommendations contained in this report. As such, the report has not been subject to Chief Financial Officer review

7.2 Project Funding Reports

File Number: A5918013

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That Te Hiku Community Board note the project reports received from:

a) Ahipara School – Strike Percussion

b) Ahipara School – 6-seat Swing Project

c) Doubtless Bay Tennis Club

d) Te Whānau o Tūtūtarakiki

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Ahipara School - Strike Percussion - A5917991 ⇩

2. Ahipara School - Swing - A5917992 ⇩

3. Doubtless Bay Tennis Club - A5917989 ⇩

4. Te Whanau o Tututarakiki - A5917990 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Board Funding Policy, Te Pae o Uta
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

7.3 Funding Applications

File Number: A5917334

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

This report summarises applications for the Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at this meeting.

WhakarĀpopoto matua / Executive Summary

· Eleven new applications have been received requesting $51,041

· The Community Board has an available total of $111,483 of Community Grant Funding remaining for the 2026/27 financial year.

· The Community Board has an available total of $85,000 of Pride of Place Funding remaining for the 2026/27 financial year.

TŪTOHUNGA / RECOMMENDATION

a) That Te Hiku Community Board decline the request for the sum of $3,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Ms Bobbie Peta for costs towards a whānau day in Paihia.

TŪTOHUNGA / RECOMMENDATION

b) That Te Hiku Community Board approve the sum of $1,917 (plus GST if applicable) be paid from the Board’s Pride of Place Grant Fund account to Manukau Marae for costs towards installing a new flagpole at the marae.

TŪTOHUNGA / RECOMMENDATION

c) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Hapua Sports and Recreation Club for costs towards Golden Oldies Reunion.

tŪtohunga / Recommendation

d) That Te Hiku Community Board decline the request the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitaia City Rugby Union Football Club for costs towards players attending the Under 11 Global Games in Taupō.

tŪtohunga / Recommendation

e) That Te Hiku Community Board leave to lie the request the sum of $3,123 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Catalytic Foundation for costs towards Christmas Shoebox Project.

tŪtohunga / Recommendation

f) That Te Hiku Community Board approve the sum of $1,350 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Pawarenga Old Boys Association for costs towards a ladies pool tournament.

tŪtohunga / Recommendation

g) That Te Hiku Community Board approve the sum of $3,525 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Matariki Cultural Foundation for costs towards He Waiata Roa.

tŪtohunga / Recommendation

h) That Te Hiku Community Board leave to lie the request the sum of $5,121 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Mountains to Sea Conservation Trust for costs towards the Growing Ocean Kaitiaki in the Far North.

tŪtohunga / Recommendation

i) That Te Hiku Community Board approve the sum of $3,900 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Sherry Pomare for costs towards Te Manawa Puoro.

tŪtohunga / Recommendation

j) That Te Hiku Community Board approve the sum of $2,900 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Ngā Waka Kōtuitui for costs towards Ngā Waka Kōtuitui ki Te Ao.

tŪtohunga / Recommendation

k) That Te Hiku Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Toronge Pene for costs towards Te Hiku rangatahi guitar and composing wānanga.

1) TĀhuhu kŌrero / Background

The applications have been checked by staff for completeness and comply with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments
a) Ms Bobbi Peta – Whānau day	$3500	Decline	The applicant has applied for funding to take 85 people to Urupukapuka Island in the Bay of Islands as a whānau day. It states that the funding requested would be for unbudgeted expenses and t-shirts. This activity is outside of Te Hiku Ward and there is no indication as to how those attending are selected or what criteria may be used. This meets community outcomes 2,3,5
b) Manukau Marae Trust – Flagpole	$1,917	$1,917	The applicant is seeking funding towards installation of a new flagpole at the marae, after the previous flagpole was destroyed in a weather event. This meets community outcomes 2,3,5
c) Te Hapua Sports and Recreation Club – Golden Oldies Reunion	$12,043	$5,000	The applicant has applied for funding towards hosting the Te Hapua Golden Oldies Reunion at Labour Weekend. While the application lists catering and merchandise on the application form, they have other items they would like assistance with. Under the Board’s guidance document, a multi-day event would generally be considered for up to $5,000. This meets community outcomes 2,3,5
d) Kaitaia City Rugby Union Football Club – Under 11 Global Games	$3,000	decline	This would be an out of policy decision. The applicant received $750 last year as they were about to depart and were still short of funding. They were advised then that this was not generally funded and that they would need to secure future funding elsewhere. This year they have requested $3,000. The applicant has been advised of alternative funding sources they can apply to. This meets community outcomes 2,3,5
e) Catalytic Foundation – Christmas Shoebox Project	$3,123	Leave to lie	The applicant is seeking funding to put together Christmas boxes for children in the Te Hiku area. They are based in Auckland they do not seem to have any association with any local organisations (eg Bald Angels) who run similar projects. It is recommended this application be left to lie to allow the applicant to make contact with at least one local organisation who supports this kaupapa. This meets community outcomes 2,3,5,6
f) Pawarenga Old Boys Association – Ladies Pool Tournament	$2,037	$1,350	The applicant is seeking to start an annual pool tournament for ladies. The amount requested includes funding to purchase trophies for the proposed pool tournament, which would be outside of policy. The amount recommended covers marae hire and pool table refurbishment to allow the tournament to take place. This meets community outcomes 2,3,5
g) Matariki Cultural Foundation – He Waiata Roa	$10,500	$3,525	The applicant is seeking funding towards a song wānanga. The applicant has requested $10,500., which includes a large portion for kai. The amount recommended covers venue hire and a programme fees.
h) Mountains to See Conservation Trust – Growing Ocean Kaitiaki	$5,121	Leave to lie	The applicant is seeking funding for a laptop and “event and volunteer expenses”. While a quote has been provided for the laptop, no additional supporting information has been provided to indicated what event or volunteer expenses might be. It is recommended this application be left to lie to enable to applicant to provide more information. This meets community outcomes 1,2,3,5
i) Sherry Pomare – Te Manawa Puoro	$3,900	$3,900	The applicant is seeking funding for a 6-9 weeks creative music project with weekly, hands-on sessions. At the time of writing this report, the applicant has not provided quotes with their application. If supporting quotes are provided by the time of the meeting, the recommendation is for the amount requested. This meets community outcomes 2,3,5
j) Ngā Waka Kōtuitui – Nā Waka Kōtuitui ki Te Ao	$2,900	$2,900	The applicant is seeking funding for a three-month intergenerational Māori performing arts project providing regular kapa haka and pūoro wānanga. At the time of writing this report, the applicant has not provided quotes with their application. If supporting quotes are provided by the time of the meeting, the recommendation is for the amount requested. This meets community outcomes 2,3,5
k) Toronge Pene – Te Hiku Rangatahi guitar and composing wānanga	$3000	$3,000	The applicant advises the proposed wānanga will provide a practical, creative learning experience for beginner and foundational guitarists. At the time of writing this report, the applicant has not provided quotes with their application. If supporting quotes are provided by the time of the meeting, the recommendation is for the amount requested. This meets community outcomes 2,3,5

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicant is required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

Each application must meet at least one community outcome from the Council’s Long Term Plan.

The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected;

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Summary of Funding Applications - A5917332 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Board Funding Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.