Agenda of Te Hiku Community Board Meeting

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AGENDA

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Monday, 29 June 2026

Time:

10:00 am

Location:

Conference Room - Te Ahu

Cnr State Highway 1 and Mathews Avenue

Kaitaia

Membership:

Chairperson William (Bill) Subritzky

Deputy Chairperson Trevor Beatson

Member Adele Gardner

Member Mike Te Wake

Member Krystal-Rose Taaffe

Member Eddie Bellas

Member Hilda Halkyard-Harawira

Member Rachel Baucke

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.

18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Te Hiku Community Board Meeting

will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:

Monday 29 June 2026 at 10:00 am

Te Paeroa Mahi / Order of Business

1 Karakia Tīmatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 20

7.1 Scoping Proposals for Stage One Community Adaptation Planning. 20

7.2 Electric Vehicle Charging Infrastructure Proposal 68

7.3 Funding Applications. 74

7.4 Project Funding Reports. 94

8 Ngā Pūrongo Taipitopito / Information Reports. 105

8.1 Chairperson and Members Reports. 105

8.2 2025 - 26 End of Year Funding Report 114

8.3 THCB Open Resolutions Report 134

8.4 Te Hono Group Annual Operational Report 140

9 Karakia Whakamutunga / Closing Prayer. 144

10 Te Kapinga Hui / Meeting Close. 144

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5645311

Author: Natasha Rmandic, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That Te Hiku Community Board confirm the minutes of the meeting held 02 June 2026 to be a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2026-06-02 Te Hiku Community Board Minutes - A5797931 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

7 Ngā Pūrongo / Reports

7.1 Scoping Proposals for Stage One Community Adaptation Planning

File Number: A5798145

Author: Katy Simon, Adaptation Programme Lead Climate Action and Resilience

Authoriser: Kate Ivicheva, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

To seek endorsement on Stage One Community Adaptation Planning scoping proposals relevant to Te Hiku Community Board.

WhakarĀpopoto matua / Executive Summary

· Te Hiku Community Board has a governance role in Stage One Community Adaptation Planning to meet its purpose to represent, and act as an advocate for, the interests of its community.

· Stage One Community Adaptation Planning proposes to set sub-areas and establish a Community Panel for each sub-area. The Community Panels will recommend adaptation decisions. This delivers community-centred planning, as set out by Te Hōtaka Urutau Hapori | The Community Adaptation Programme.

· Ahead of a Council decision, Staff are seeking the Community Board’s direction on the proposed engagement approach and roles and responsibilities of the Community Panels.

tŪtohunga / Recommendation

That Te Hiku Community Board:

a) Note the Stage One scope to plan for a 100-year timeframe and high-end climate scenarios for coastal flooding, coastal erosion and pluvial/fluvial (river) flooding, based on available modelling.

b) Note the Stage One scoping proposal to prioritise planning in select settlements for mixed elements, supported by less-detailed planning for individual elements outside of select settlements and large-scale issues.

c) Note that future implementation actions in adopted Stage One Community Adaptation Plans are timed, in most cases, for the Long Term Plan 2030-2040 and beyond.

d) Endorse the Stage One scoping proposal to develop up to five Community Adaptation Plans at the sub-area scale (as shown in Figure 3).

e) Endorse the Stage One scoping proposal to establish five Community Panels, to represent each sub-area and recommend adaptation decisions.

f) Endorse the Stage One scoping proposal that Community Board Members representing a sub-area can participate in their relevant Community Panels.

1) TĀhuhu kŌrero / Background

Council established community adaptation planning in the Community Adaptation Programme | Te Hōtaka Urutau Hapori (Programme), approved August 2025. The Community Adaptation Programme supports Te Hiku o Te Ika | The Far North District to prepare for and respond to the impacts of climate change. This report covers Pou 1 of the Programme and relates to the development of Community Adaptation Plans in the Stage 1 Project Area (see Figure 1 below).

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Figure 1 Stage One Project Area

Staff presented an information report introducing Stage One at the March 2026 meeting. This was an extraordinary agenda item. This report discussed the Community Board’s governance responsibilities in adaptation planning. Attachment 1 – Stage One Project Summary shows key phases and deliverables, estimated delivery timelines and high-level engagement and governance activities. This summary was also attached in the March 2026 report.

The Stage One project is now nearing the end of Phase 1, culminating in a scoping report to Council (July 2026). The project must manage scope to effectively cover the overall Stage One area and to adequately identify and respond to priority risks and community resilience needs.

To achieve this, the scoping report will recommend a range of climate-affected natural hazards and a prioritised approach to the elements to be included.

The scoping report will also recommend a sub-area approach to creating Community Adaptation Plans, centred around Community Panels and supported by a Haukāinga Kaitiaki Rōpū | local Tangata Whenua adaptation group.

The rest of this report outlines Stage One scoping proposals for the Community Board’s consideration and endorsement.

Stage One scoping proposal	Community Board action
a) Natural hazards and planning timeframes	To note
b) Elements addressed and level of detail	To note
c) Implementing Community Adaptation Plans	To note
d) Sub-areas for Community Adaptation Plans	Seeking endorsement
e) Community-centred approach with Community Panels	Seeking endorsement
f) Community Board member participation in the Community Panels	Seeking endorsement

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Stage One scoping proposals were shaped by:

- The policy and planning context;

- A stocktake of natural hazards and risk information, existing projects and initiatives; and

- Early engagement with community and haukāinga | local people in the project area.

Attachment 2 – Supportive Materials for Scoping Proposals summarises this work and provides supporting information.

To note - Natural hazards and planning timeframes

Adopted Community Adaptation Plans will set out adaptation decisions to manage risks from increasing coastal flooding, coastal erosion, and fluvial and pluvial (river) flooding. The CAPs will consider a 100-year timeframe under a high-end climate scenario (SSP5-8.5), using the best available information to provide projections at mid- and long-term intervals.

This table shows the hazards, the year the modelling was completed, and the planning horizon for each hazard.

Hazard	Short term (2010-2025)	Medium term (2060 – 2070)	Long term (2100-2130)
Coastal flooding (T+T, 2020)	Present day	0.6 m SLR	1.2m SLR
Coastal Erosion (T+T, 2020)	Present day	0.85 m SLR	1.2m SLR
Fluvial and pluvial flood (WaterTechnology, 2021)	Present day	Data TBC	2100 RCP8.5

The SSP5-8.5 scenario will be considered for coastal hazards, in alignment with the Ministry for the Environment’s Coastal Hazards and Climate Change Guidance (2024) and the New Zealand Coastal Policy Statement (2010).

To note – Elements addressed and level of detail

The Community Adaptation Programme sets a baseline for elements that could be addressed in adaptation planning, shown in Figure 2.

The Community Adaptation Programme already commits Council to, at a minimum, deliver adaptation planning for Council-administered infrastructure assets and services.

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AI-generated content may be incorrect.,Figure 2 Elements of value from Council's Community Adaptation Programme

Time and resource constraints mean the Stage One project cannot develop detailed plans for all the elements listed in Figure 2.

Here is the proposed approach to delivering meaningful adaptation decisions across the Stage One area.

Mixed elements in settlements - Stage One proposes planning for a mix of public and private elements for select settlements. Settlements have not been identified at this point in time. They will be where:

1. there are risks to clusters of elements within a concentrated area; and

2. where adaptation planning has the greatest benefits due to the potential for a single response to preserve multiple elements.

Elements outside of settlements - Community Adaptation Plans will separately plan for a limited number of priority elements outside of the assets already covered in select settlements. These could be standalone infrastructure assets or physical sites and could be public or private. These will be based on what the Community Panels identify as critical and of significant value.

Wider risks and opportunities - Community Adaptation Plans will also document area-wide risks and opportunities. Catchment-wide issues have been raised in early engagement. These are complex and beyond Council in terms of governance, responsibility and ownership. They will be documented but would need to be addressed through separate processes; the solutions would likely come from a different planning process. Area-wide issues and opportunities also factor into the evaluation of adaptation options at other scales, where some options may achieve co-benefits that mitigate the identified issues.

To note – Implementing Community Adaptation Plans

Community Adaptation Plans will set preferred short-, medium- and long-term adaptation options. Adaptation options will become implementation actions through Council's Long-Term Planning processes, strategies and planning mechanisms.

Most implementation actions will not be agreed upon in time for the approaching Long Term Plan 2027-2037, but will instead be provided for the Long Term Plan 2030-2040.

Where possible, the project team will work with Council staff to identify more minor, short-term actions that require minimal amendments to existing strategies, asset management plans and other planned works.

Please see Attachment 2 for a broader summary of related policy instruments and their focus on natural hazards, timeframes, and climate scenarios.

Seeking endorsement - Stage One sub-areas for Community Adaptation Plans

Stage One proposes to develop up to five Community Adaptation Plans at the sub-area scale, as shown by the colours in Figure 3.

The sub-areas are designed to accommodate waterways, access (transport), and social networks. In early engagement, local community members and haukāinga | home people talked about these networks and themes as important aspects of community resilience. Council and Statistical Area 2 (SA2) boundaries also inform the sub-areas.

The intent is that sub-areas are the ‘right’ size to be flexible and to meet the risk needs and resilience aspirations of communities and Council; large enough to address wider issues and opportunities, but small enough to focus on settlement-level, more detailed planning.

Figure 3 Sub-areas for Community Adaptation Plans and Community Panels

The sub-area names in the Figure 3 legend are draft-only and may change.

Decision options

Option 1 - Endorse the proposed scope for sub-areas described above and show in Figure 3, as per recommendation (d).
Pros	Cons
Delivers on the Community Adaptation Programme. The Stage One project can proceed within the set timeframes. Community Adaptation Plans will address risks and opportunities across the whole Stage One area. Accommodates broader issues with more detailed planning, where prioritised.	Not all parts of each sub-area will receive detailed adaptive pathways plans; this is prioritised for settlements.
Option 2 - Do not endorse.
Pros	Cons
Allows more time for the Community Board to seek additional information or deliberation. Staff can present future reports addressing the Community Board’s concerns.	Triggers one-to-two-month delays with multiple flow-on effects that could increase project costs down the line.

Seeking endorsement – Community-centred approach with Community Panels

Council’s Community Adaptation Programme commits Stage One to a community-centred approach to adaptation planning and to creating a community advisory body.

Here are the scoping proposals to meet these requirements:

- Each of the five sub-areas will form a Community Panel (five Community Panels in total).

- The Community Panels will represent their area and provide community input.

- They will make recommendations to Council on adaptation decisions and on the final Community Adaptation Plans. Council will make the final decisions.

This community-centred approach is supported by a wider network of governance, technical advisory, and stakeholder engagement groups. By the time an adaptation recommendation reaches Council, it will have gone through a robust process of tangata whenua and community input, technical assessment and stakeholder input.

- Kaimanaaki hapori | community advisors and a haukāinga kaitiaki rōpū | local Tangata Whenua adaptation group guide the project team. They will help create each Community Panel and then support each Panel in providing input and recommendations.

- The wider public across the Stage One area will also have opportunities to have their say on key draft deliverables.

- A Technical Advisory Group and Project Steering Group provide Council subject matter expertise and strategic oversight at a senior level. They help to ensure adaptation recommendations can be implemented and delivered on - before they become adaptation decisions.

This structure and process ensures that local aspirations are continuously informed by technical feasibility and guided by Council governance. It also aims to put tangata whenua and communities at the heart of decision-making, supporting ongoing stewardship of their places.

Figure 4 is the published Stage One project structure. This figure shows the key groups and the Community Panels’ role. Attachment 2 includes the project teams’ draft, initial thinking on Community Panels’ make-up and membership.

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Figure 4 Stage One Project Structure

Decision options

Option 1 - Endorse the proposed scope for Community Panels described above, as per recommendation (e).
Pros	Cons
Delivers community-centred planning. Sets up feasible engagement within the project’s resourcing. The Stage One project can proceed within the set timeframes.	Poses minor risk that the Community Panels will make recommendations to Council that Council does not approve or adopt. This is mitigated through technical and feasibility assessments and regular governance briefings.
Option 2 - Do not endorse.
Pros	Cons
Allows more time for the Community Board to seek additional information or deliberation. Staff can present future reports addressing the Community Board’s concerns.	Triggers one-to-two-month delays with multiple flow-on effects. Could increase project costs over time.

Please note: The Community Board’s endorsement of the Community Panels and their role and responsibilities is not a decision on each Panel’s membership and make-up. This will be decided based on haukāinga kaitiaki rōpū recommendations, hapū and marae delegations and through an expression of interest process. Staff can speak to this in more detail when presenting this report.

Seeking endorsement – Community Board Members’ participation in Community Panels

The final scoping proposal is on the Community Board’s role in the Community Panels.

The project team recommends that the Community Board Members representing the sub-areas can fully participate in their relevant Community Panels. This is for Community Board Members only and does not apply to other Elected Members.

The specific Members will be determined via email correspondence as the Community Panels are closer to being established, with an estimated timeline of July to August 2026.

The Community Board’s endorsement decision will guide a future Terms of Reference for all Community Panels. In July or August 2026, Staff will present a report seeking Council’s approval of these Terms of Reference.

Decision options

Option 1 - Endorse the proposed scope for the Community Board Members’ participation described above, as per recommendation (f).
Pros	Cons
Improves connection between Community Panel and project governance. Community Board Members can provide insight from Council to strengthen the Community Panels’ recommendations.	Some people may perceive Community Board member participation as too close to Council influence. Increased time and travel for Community Board Members.
Option 2 - Do not endorse. Community Board Members will not be invited to fully participate in their relevant Community Panels.
Pros	Cons
Sets a clear boundary between recommendations from Community Panels and Council governance.	Weaker connection between Community Panels and project governance, increasing reliance on staff reporting.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no additional financial implications for a recommendation and endorsement on the scoping proposals.

Stage One Community Adaptation Planning is currently funded under the Long Term Plan 2024-2027, with an estimated total budget of $650,000.00 across the 2025-2026 and 2026-2027 financial years. Northland Regional Council provides $100,000.00 in funding (included in the $650,000.00 total).

Future budget requirements will be determined through the 2027-2037 Long Term Plan process.

Āpitihanga / Attachments

1. Attachment 1 - Stage One Community Adaptation Planning Project Summary - A5798518 ⇩

2. Attachment 2 - Supportive Materials for Scoping Proposals - A5798519 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision-making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low (noting that the overall adaptation decisions are of high significance). Initial engagement has been carried out to inform these scoping proposals. The Community Panels will meet SEP requirements for finalising the scope.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Primary relevant legislation: - Resource Management Act 1991 - Local Government Act 2002 - Civil Management Emergency Management Act 2002 Relevant Council policies and strategies: - Te Taitokerau Climate Adaptation Strategy - Climate Action Policy - FN2100 - Te Pae o Uta See Attachment 2 for a complete list of relevant legislation, policy and strategies.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Staff presented reports to the Kaikohe Hokianga and Te Hiku Community Boards at their March 2026 meetings. These reports will seek their views through their endorsement of community scoping elements under their delegation.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The project seeks to fulfil the commitments set under Te Hōtaka Urutau Hapori \| Community Adaptation Programme, that the programme will always support Council to give effect to Te Tiriti o Waitangi. Since 2024, this project has focused on relationship-building through early engagement with haukāinga, whānau, marae, and hapū representatives across the Ngāpuhi, Te Rarawa, and Te Roroa rohe. This early engagement and a haerenga \| trip in February 2026 informed the scoping proposals. Hapū and marae representatives will be asked to join the Community Panels. Haukāinga kaitiaki roles will also guide the project at an operational level.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Adaptation planning will affect Hokianga communities, across all ages, abilities and backgrounds. For this reason, the adaptation planning is a community-centred process. The scoping proposals affirm this engagement approach.
State the financial implications and where budgetary provisions have been made to support this decision.	Adaptation planning will affect Hokianga communities, across all ages, abilities and backgrounds. For this reason, the adaptation planning is a community-centred process. The scoping proposals affirm this engagement approach.
Chief Financial Officer review.	Chief Financial Officer has not reviewed this report.

7.2 Electric Vehicle Charging Infrastructure Proposal

File Number: A5799273

Author: Aya Morris, Net Zero & Sustainability Programme Lead

Authoriser: Kate Ivicheva, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

This report seeks endorsement for public electric vehicle (EV) charging infrastructure to be installed in off-street public carparks and in areas of parks and reserves already in use as public parking spaces within the Te Hiku Ward.

WhakarĀpopoto matua / Executive Summary

· The Government’s Public EV Charging Infrastructure Loans Programme offers opportunities to improve access to public EV charging facilities in the Far North.

· The costs for installation and maintenance for this public infrastructure will be covered by private companies as recipients of the loans, with no cost to Far North District Council (FNDC).

· Many sites owned by FNDC have been identified as ideal locations for public EV charging infrastructure, and private companies wish to seek leases.

· Granting leases for the installation of public EV charging infrastructure on FNDC sites will support goals related to climate action and sustainability in FNDC’s existing strategy and policy.

tŪtohunga / Recommendation

That Te Hiku Community Board endorses the granting of leases for sites managed by the Far North District Council to facilitate the installation of public EV charging infrastructure in off-street public carparks and in areas of council parks and reserves that are already in use as public parking spaces.

1) TĀhuhu kŌrero / Background

The Government has recently allocated loans to two private companies to advance the extension of the nationwide EV charging network through the Public EV Charging Infrastructure Loans Programme. These two companies, ChargeNet and Meridian Energy, have each approached the FNDC to seek a strategic partnership to strengthen the EV charging network within the district.

There is presently limited access to public electric vehicle chargers within the Far North District. The PlugShare site shows 54 EV chargers in the Bay of Islands, with many of these located on the premises of private accommodation providers, and 35 EV chargers in other areas of the Far North.^{^[1]} These figures include chargers which are currently under repair.

Many areas across the Far North roading network lack public EV charging infrastructure altogether. This lack of public EV charging infrastructure acts as a disincentive for locals wishing to transition to EV use, and for EV users considering visits to the Far North.

The FNDC has previously partnered with the Northland Regional Council, Top Energy, ChargeNet, and Te Ahu Charitable Trust to advance the growth of the regional EV charging network through the Crimson Coast EV Highway project, funded through the Low Emission Vehicles Contestable Fund administered by EECA.^{^[2]}

The transition to electrification within the transport sector supports the existing FNDC climate action strategy and policy on reducing greenhouse gas emissions by communities, businesses and visitors within the Far North District.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The installation of public electric vehicle charging infrastructure benefits Far North communities, businesses and visitors. The use of electric vehicles and hybrids is becoming increasingly common within the Far North District and within New Zealand more widely.

It is recommended that FNDC sites already in use for car parking should be considered for leases to private companies seeking to install public EV charging infrastructure for community use.

Benefits of EV charging infrastructure

The transition to electric vehicles supports nationwide greenhouse gas emissions reduction targets set out in legislation and New Zealand’s second national emissions reduction plan.^{^[3]} ^{^[4]}

Emissions from transportation are the second-highest source of greenhouse gas emissions in the Northland region, after agriculture, contributing approximately 30% of regional emissions.^{^[5]}

Policy and strategy considerations

The reduction of community greenhouse gas emissions within the Far North District supports the achievement of targets set out through Far North District Council policy and strategy, including the Far North 2100 Strategy,^{^[6]} the Climate Change Roadmap,^{^[7]} and the Climate Action Policy.^{^[8]} The Far North District Council Parking Bylaw already includes instruments which relate to the management of parking spaces which feature EV charging infrastructure.^{^[9]} This bylaw would need to be amended to add additional areas if further chargers are to be installed on FNDC sites.

Risks and mitigation

The allocation of leases within parking areas located on FNDC sites may risk a reduction in the availability of parking for vehicles other than EVs. The sites recommended in Appendix A have been selected to minimise this risk.

There is some risk that sites selected for public EV charging may reduce the availability of accessible parking for people with disabilities. The sites recommended in Appendix A have been selected to minimise this risk. It is also proposed that terms should be included in lease documentation to ensure that there is no reduction in accessible parking.

Significance and engagement

The proposal does not recommend installing EV infrastructure at any sites that are not already used for car parking. It is unlikely that any negative impacts other than those noted above will result from a change of use from parking for traditional vehicles to parking for EVs.

Formal processes of public consultation and engagement have not been conducted for earlier EV infrastructure installations at FNDC sites.

Costs of each option

Both ChargeNet and Meridian Energy propose to seek 15-year leases or licences for FNDC sites, and to cover all costs toward the installation and ongoing maintenance of public electric vehicle charging infrastructure.

ChargeNet are seeking sites suitable for AC charging, informally known as slow charging. This charging method typically requires longer dwell times and produces limited revenue for providers as less electricity is consumed. ChargeNet are seeking leases free of lease fees due to this limited revenue opportunity and slower return on investment over time. They are willing to consider sites in smaller towns throughout the Far North District.

Meridian Energy are seeking sites suitable for DC charging, informally known as fast charging. This charging method offers a faster return on investment for providers. Meridian Energy are therefore seeking busier sites, located close to the state highway network, and are offering lease fees of approximately $2000 per site per year.

It is recommended that sites with central locations and higher traffic volumes are considered for Meridian Energy leases and sites with less central locations are considered for ChargeNet leases.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The installation of public EV charging infrastructure benefits residents, businesses, and visitors to the Far North District by increasing access to public EV chargers, reducing wait times, and reducing travel distances between chargers. This increased access to EV charging incentivises domestic tourists to visit the Far North and encourages Far North residents and businesses to transition toward cleaner transportation options, supporting the Far North District Council’s community greenhouse gas emissions reduction goals.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There is no requirement to allocate budget to this project, as the costs will be covered by the proposed providers of public EV charging infrastructure, ChargeNet and Meridian Energy.

There may be income opportunities available to the Far North District Council through the terms of leases and licences to occupy the selected sites.

Āpitihanga / Attachments

1. Appendix A - EV Charging - A5807295 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This report has a low degree of significance. The sites proposed for the installation of public EV infrastructure are already used as car parking spaces, so the installation of EV infrastructure is unlikely to create additional adverse effects compared with the existing car parks.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Climate Change Response (Zero Carbon) Amendment Act 2019 \| New Zealand Legislation Parking-Bylaw-Amended-February-2023.pdf Climate Change Road Map Climate Action Policy Far North 2100
State whether this issue or proposal has a District-wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This issue has district-wide relevance and community relevance. This is a community board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are implications for Māori, as improved environmental outcomes from reducing greenhouse gas emissions have the potential to benefit lands and waterways. The sites proposed for the installation of public EV infrastructure are already in use as car parking spaces, so the installation of EV infrastructure is unlikely to create additional adverse effects for Māori in comparison to the existing car parks.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	People with disabilities or the aged community may be impacted if there is any reduction in the availability of accessible car parking. The project will ensure that no accessible car parks are removed and will ensure that new accessible car parks are created as EV users also have needs for accessible parking.
State the financial implications and where budgetary provisions have been made to support this decision.	This has been covered in Section 3. There are no requirements for budget allocation for this project as the installation of public EV charging infrastructure will be covered by the proposed providers of public EV charging infrastructure; ChargeNet and Meridian Energy. There may be opportunities for income generation through the terms of the leases and licences to occupy which will be granted.
Chief Financial Officer review.	Chief Financial Officer has not reviewed this report.

7.3 Funding Applications

File Number: A5821953

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

This report summarises applications for the Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at this meeting.

WhakarĀpopoto matua / Executive Summary

· Nine new applications have been received, requesting $87,068.

· The Community Board has an available total of $5,902.31 remaining from the 2025/26 financial year.

· At the time this report was written, the Annual Plan had not been adopted, with funding for the Board for the 2026/27 financial year unconfirmed. It is expected that they will be similar to the 2025/26 financial year.

· Funding in the 2025/26 financial year was $146,811 in Community Grant Funding and $100,000 in Pride of Place Funding.

· The Annual Plan is due to be adopted on 25 June 2026, so it is expected that actual available funding will be confirmed by the time this meeting is held.

TŪTOHUNGA / RECOMMENDATION

a) That Te Hiku Community Board approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Pride of Place Grant Fund account to Coopers Beach Combined Bowling Club for costs towards installation of solar power.

TŪTOHUNGA / RECOMMENDATION

b) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Far North Torpedo Competition for costs towards equipment hire and promotional material.

TŪTOHUNGA / RECOMMENDATION

c) That Te Hiku Community Board approve the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to R Tucker Thompson Sail Training Trust for costs towards two Te Hiku rangatahi participating in a youth development voyage.

TŪTOHUNGA / RECOMMENDATION

d) That Te Hiku Community Board approve the sum of $3,100 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Rangi Aniwaniwa Kura Kaupapa Māori for costs towards cultural performance and wood carving resources.

tŪtohunga / Recommendation

e) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Tai Tokerau Tarai Waka Inc for costs towards Te Hekengamai - Te Hau Komaru Festival 2026.

tŪtohunga / Recommendation

f) That Te Hiku Community Board approve the sum of $17,250 (plus GST if applicable) be paid from the Board’s Pride of Place Grant Fund account to Te Uri o Hina Marae Trust for costs towards Marae Whakairo Restoration Project.

tŪtohunga / Recommendation

g) That Te Hiku Community Board approve the sum of $2,218 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Volunteering Northland for costs towards the costs of running Red Cross Essential First Aid Workshop in Kaitaia.

tŪtohunga / Recommendation

h) That Te Hiku Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Youthline Auckland Charitable Trust for costs towards the costs of Youthline support for youth in Te Hiku.

1) TĀhuhu kŌrero / Background

The applications have been checked by staff for completeness and comply with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments
a) Coopers Beach Bowling Club – Installation of solar power	$40,000	$10,000	The applicant has applied for funding to install solar panels on the Coopers Beach Bowling Club. They have previously received two grants towards concreting their carpark and the accessway to the State Highway ($20,000 and $17,000). They are seeking funding from other funding providers. This meets community outcomes 3,5,6
b) Far North Torpedo Competition - Equipment hire and promotional material	$5,000	$5,000	The applicant is seeking funding towards costs for running the annual Torpedo fishing competition. The applicant previously received funds in June 2024 ($3,000). This meets community outcomes 1,2,3,4,5
c) R Tucker Thompson Sail Training Trust – Youth Development Voyage	$4,000	$4,000	The applicant has received $4,000 per year for the past four years to enable two rangatahi from Te Hiku ward to take part in a Youth Development voyage. This meets community outcomes 2,3,5
d) Te Rangi Aniwaniwa Kura Kaupapa Māori – resources for cultural performance and wood carving	$3,100	$3,100	The applicant is undertaking a series of work for their Pō Matariki Celebration Gala. They are creating resources to use to celebrate the festival, with the gala acting as a fundraiser for senior students to travel to Hawai’I for a cultural and sport exchange. While the kura does receive funding from the Ministry of Education, this project is outside of the scope of what they will fund. This meets community outcomes 2, 3, 5
e) Te Tai Tokerau Tarai Waka Inc - Te Hekengamai - Te Hau Komaru Festival 2026	$5,000	$5,000	The applicant is seeking funding towards the costs of marae venue hire costs. They will be hosting over 1000 tamariki/rangatahi for the festival and have significant funding applications under consideration by other organisations for the bulk of the festival costs. This meets community outcomes 1,2,3,4,5
f) Te Uri O Hina Marae Whakairo Restoration Project	$17,250	$17,250	The applicant is a marae based at Pukepoto and have secured the majority of the cost of this project through funding applications to other organisations and general fundraising. This amount is to help complete the restoration. They are using this as an opportunity to use local tradespeople and to train the rangatahi of the area. This meets community outcomes 1,2,3,4,5,6
g) Volunteering Northland – Community First Aid Classes	$2,218	$2,218	The applicant is seeking funding to run a first aid course with Red Cross for volunteer organisation members. There will be a nominal cost to attendees, and they are seeking assistance for the balance of costs. This is more than 50% of the total cost, so this would be an out of policy decision if the Board agrees to grant the full requested amount. This meets community outcomes 3,5,6
h) Youthline Auckland Charitable Trust - Youthline Helpline Support for Youth - Te Hiku	$10,500	$5,000	The applicant is applying for funding to help cover the costs of operating their Youthline services and providing for the needs of youth in Te Hiku. The board previously granted them $3,000 in 2021 and $6,000 in 2025. This meets community outcomes 1,2,3,5

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicant is required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

Each application must meet at least one community outcome from the Council’s Long Term Plan.

The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride;

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. THCB - Funding Application Summaries - July 2026 - A5821961 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Board Funding Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

7.4 Project Funding Reports

File Number: A5822037

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That Te Hiku Community Board note the project reports received from:

a) Doubtless Bay Business Association

b) Kaitaia City Rugby Union Football Club

c) Māori Womens Welfare League

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Doubtless Bay Business Association - A5822031 ⇩

2. Kaitaia City Rugby Union Football Club - A5822032 ⇩

3. Maori Womens Welfare League - A5822033 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Board Funding Policy, Te Pae o Uta
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

8.4 Te Hono Group Annual Operational Report

File Number: A5823424

Author: Llani Harding, Pouhautū - Manager - Te Hono

Authoriser: Aaron Taikato, Manuhautū Te Hono – Group Manager Te Hono

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide Te Hiku Community Board with an annual operational group report for Te Hono

WHAKARĀPOPOTO MATUA / Executive SummarY

Te Hono is the Māori Engagement group for FNDC. The group is responsible for engaging with whānau, hapū, iwi, marae, rōpū and hapori across the district.

TŪTOHUNGA / Recommendation

That Te Hiku Community Board receives Te Hono Group Annual Operational Report.

tĀHUHU KŌRERO / Background

Te Hono also provide expert tikanga advice and support to elected members, staff, contractors and internal groups of FNDC and our CCOs. Additionally, Te Hono supports FNDC groups to implement Te Pae o Uta across the organisation, as well as supporting Whenua Māori enquiries.

Te Pae o Uta – Implementation and Monitoring:

Te Pae o Uta was formally adopted by Council in September 2023 alongside the Reo and Tikanga Policy.

A nine-month sprint was undertaken to ensure a 1 July, 2024 implementation phase of activation. Staff were supported through this phase in understanding, developing and delivering 3 goals per team.

Throughout the design and implementation phase of Year 1 goals, staff made recommendations to further enhance the learning and understanding of Council through the development of targeted strategies and actions plans.

Te Pae o Uta focuses on guiding and supporting staff to respond to the needs of Māori.

The Far North District Māori population of over 51% is the primary driver in ensuring that FNDC work is fit for purpose for the district we serve.

Te Hono are the unit responsible for monitoring and reporting on Te Pae o Uta progress, however, each group are responsible for owning their goals and ensuring staff within the group are aware of their commitments.

All Council teams provide status updates to Te Hono on their Te Pae o Uta goals. In addition, all group managers provide a Te Pae o Uta update in their Operational report to Council. Te Hono provide a weekly drop-in service for all Te Pae o Uta or Te Hono related queries.

Te Pae o Waho monitoring and reporting:

Te Pae o Waho is the Reo Māori and Tikanga course offered to staff. The aim is to build Te Reo capability, competency and confidence when engaging with Māori.

The course has three levels, and staff are required to work their way through the course during their time at Council.

Te Pae o Waho is delivered by Te Hono staff and is available year-round across all three major FNDC work sites to staff and is offered to our CCO partners.

Te Pae o Waho Annual Stats

	Annual total	Intake 1 Aug-Oct 2025	Intake 2 Oct-Dec 2025	Intake 3 Feb-Apr 2026	Intake 4 Apr-Jun/July 2026
Classes	340	80	90	90	80
Enrolments	206	51	45	72	38
Completed	91	39	21	31	35 in progress
Did not complete	60	10	19	31	35 in progress
Withdrawn	20	2	5	10	3

Intake 4 – last classes on 2^nd July 2026

Te Pae Waiata:

Te Pae Waiata gives staff of FNDC guidelines for improving waiata to tautoko speakers for the many ceremonies hosted by Council. This empowers Te Ao Māori in all aspects of work undertaken by the Far North District Council.

Participation Statistics

Month	Participants
July 2025	15
August	15
September	9
October	50
November	9
December	25
January 2026	15
February	25
March	27
April	50
May	10
June 2026

Total Participants Engaged (July 2025 - June 2026): 250

Hapū Engagement Strategy:

Te Hono have developed an internal strategy that guides our Hapu engagement for Council.

The purpose of this strategy is to guide consistent, high-quality engagement between Council and hapū and marae across the district, and to embed Te Ao Māori and Te Tiriti partnership practice into council’s day to day work. It applies to all staff and contractors involved in planning, projects,
policy, operations, and decision making that may affect Māori communities, whenua, wai, taonga, or marae. This strategy sits under the Long Term Plan, Te Pae o Uta (Te Ao Māori framework), and Council’s Significance and Engagement Policy.

It is an internal strategy for staff and elected members.

Engagement Statistics

· Kaikohe – Hokianga Ward

· Hapū Engaged- 16

· Iwi Engaged- 2

· Marae Engagement Hui- 2 (Kokohuia Marae, Kohewhata Marae)

· Te Hiku Ward

· Hapū Engaged- 15

· Iwi Engaged- 5

· Marae Engagement Hui -2 (Waimanoni Marae, Roma Marae)

· Bay of Islands - Whangaroa Ward

· Hapū Engaged- 17

· Iwi Engaged- 3

· Marae Engagement Hui- 2 (Ōtiria Marae, Te Tii Waitangi Marae)

Whenua Māori Programme Delivery:

The purpose of this work programme is to provide a coordinated, specialist approach to managing whenua Māori-related matters across council, in response to evidence that a majority of Māori-related issues engaging council systems relate to Māori Freehold Land.

The programme guides how the Whenua Māori Specialist supports whānau, hapū, iwi, and council staff to navigate council processes, statutory requirements, rating matters, and development pathways relating to whenua Māori.

This programme applies to all council activities where whenua Māori, Māori Freehold Land, Treaty Settlement Land, or associated interests are affected, including customer services, rates, regulatory services, planning, infrastructure, policy development, and governance reporting.

This is an internal programme for affected staff.

Whenua Māori Statistics

Māori Land Correspondence via RFS	441
Māori Freehold Land Online Registrations	18
Onsite Customer Hui	108
Offsite customer Hui	44
Inhouse Training held	10
Engagement Hui	3
Applications (01 Balance of land unused remission and 02 Papakāinga remissions)	11

Wider Council Contribution and Support

Te Hono also contribute to wider work programmes across Council including support for Civic Engagement and supporting wider council teams to undertake their mahi.

Highlights:

· July- Signed Mana Whakahono a Rohe with Te Rūnanga ā Iwi o Ngāpuhi;

· September – Signed Mana Ōrite Relationship agreement with Te Rūnanga o Whaingaroa;

· Supporting Waitangi, Māngūngū and Kaitāia Treaty Signing Commemorations;

· Civic Education and Electoral support;

· Elected Member Pōwhiri;

· Quarterly New Starters Pōwhiri/Long Service/Love Your Work Awards and Te Pae o Waho Graduation Hui;

· Citizenship Ceremonies;

· Cadetship Welcomes and Graduation Ceremonies.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

That the Community board receive this report.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications in this report.

Āpitihanga / Attachments

Nil

Coopers Beach Bowling Club Inc	Ken Smith
Far North Torpedo Competition	Chris Bellas
R. Tucker Thompson Sail Training Trust	Catherine Langford
Te Tai Tokerau Tarai Waka Inc	Keringawai Evans
Te Uri O Hina Marae Trust	James Watkinson
Youthline Auckland Charitable Trust	Lee Warbrick
Te Kura o Te Aniwaniwa	Karena Wells