Agenda of Te Miromiro Committee for Assurance, Risk and Finance Meeting

	Authorising Body	Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Miromiro Committee for Assurance, Risk and Finance Terms of Reference
	Terms of Reference Adoption	11 December 2025
	Responsible Officer	Group Manager Corporate Services

(1) Kaupapa / Purpose

The purpose of Te Miromiro Committee for Assurance, Risk and Finance is to assist and advise the Governing Body in discharging its responsibility and ownership of finance, risk and internal control.

Committee will review the effectiveness of the following aspects:

1.1 The robustness of financial management practices;

1.2 The integrity and appropriateness of internal and external reports and accountability arrangements;

1.3 The robustness of the risk management framework;

1.4 The robustness of internal controls and the internal audit framework;

1.5 Compliance with applicable laws, regulations, standards and best practice guidelines;

1.6 The establishment and maintenance of controls to safeguard the Council’s financial and non-financial assets;

1.7 Data governance framework

To perform his or her role effectively, each member must develop and maintain his or her skills and knowledge, including an understanding of the Committees responsibilities, and of the Council’s business, operations and risks.

(2) Ngā Huānga / Membership

The Council will determine the membership of the Committee including at least one independent appointment with suitable financial and risk management knowledge and experience.

The Committee will comprise of elected members, and one independent appointed member, appointed as Chair with full voting rights.

Kahika / Mayor Moko Tepania is an ex-officio member of all Committees.

Graeme McGlinn – Chairperson and Independent Member

Cr John Vujcich -Deputy Chairperson

Cr Rachel Baucke

Cr Hilda Halkyard-Harawira

Cr Felicity Foy

Cr Davina Smolders

Graham Naylor - Independent Member

(3) Kōrama / Quorum

The quorum at a meeting of the Committee is 4 members.

(4) Ngā Hui / Frequency of Meetings

The Committee shall meet every 12 weeks.

(5) Ngā Apatono / Power to Delegate

The responsibilities, duties and powers of the Committee are subject to the prohibition on delegation of powers under Clause 32(1), Schedule 7, Local Government Act 2002, and any other restrictions on delegation under any other relevant legislation.

The Committee may not delegate any of its responsibilities, duties or powers.

(6) Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

6.1 Financial systems and performance of the Council

6.1.1 Review the Council’s financial and non-financial performance against the Long-Term Plan and Annual Plan

6.1.2 Review Council quarterly financial statements and draft Annual Report

6.2 Risk Management

6.2.1 Review appropriateness of Council’s risk management framework and associated procedures for effective risk identification, evaluation and treatment

6.2.2 Receive and review risk management dashboard reports

6.2.3 Provide input, annually, into the setting of the risk management programme of work

6.2.4 Receive updates on current litigation and legal liabilities

6.3 Internal Audit and Controls

6.3.1 Review whether management has in place a current and comprehensive internal audit framework

6.3.2 Receive and review the internal audit dashboard reports

6.3.3 Provide input, annually, into the setting of the internal audit programme of work

6.3.4 Review whether there are appropriate processes and systems in place to identify and investigate fraudulent behaviour

The Committee will manage Council’s relationship with external auditor.

(7) Ngā Ture / Rules and Procedures

Council’s Standing Orders and Elected Member Code of Conduct apply to all meetings.

(8) Reporting and Review of Committee Terms of Reference

In December of each year, the Responsible Officer alongside Democracy Services will submit a report to Council. The report will summarise the activities of the Committee and how it has contributed to the Council’s governance and strategic objectives. This will look at whether the Council are meeting the full requirements of the Committee Terms of Reference and whether any amendments are required to the Committees terms of reference to increase efficient and effective decision making.

The Terms of Reference of the Committee will be reviewed as part of this report but can be amended by Council at any point throughout the term.

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

File Number: A5672868

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of previous meetings.

tŪtohunga / Recommendation

That Te Miromiro Committee for Assurance, Risk and Finance confirm the minutes of the meeting held 17 February 2026 are true and correct.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. 2026-02-17 Te Miromiro Committee for Assurance, Risk and Finance Minutes - A5584227 ⇩

Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

5 Ngā Pūrongo Taipitopito / Information Reports

5.1 Fuel Supply Disruption Risk – Mitigation and Current Risk Position

File Number: A5729774

Author: Joshna Panday, Risk & Assurance Specialist

Authoriser: Charlie Billington, Group Manager - Corporate Services

TAKE PŪRONGO / Purpose of the Report

To provide Te Miromiro – Assurance, Risk and Finance Committee with an update on Council’s management and mitigation of the Fuel Supply Disruption Risk.

WHAKARĀPOPOTO MATUA / Executive SummarY

This report provides an overview of the preparedness actions undertaken to date, the assurance activity completed, and Council’s current residual risk position in relation to fuel supply disruption.

This report is based on information available as at 17 April 2026. As the fuel supply risk is evolving, further updates may be provided at the meeting.

TŪTOHUNGA / Recommendation

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Fuel Supply Disruption Risk – Mitigation and Current Risk Position.

tĀHUHU KŌRERO / Background

In response to emerging national fuel security concerns and wider geopolitical and supply chain risks, Council has proactively undertaken a programme of work to understand and mitigate the potential impacts of fuel supply disruption on service delivery, financial sustainability, and organisational resilience.

Fuel availability is a critical dependency for a number of Council operations and contracted services, including roading, water and wastewater services, solid waste, regulatory activity, and emergency response. Recognising this exposure, management has adopted a preparedness‑focused approach to ensure Council is well positioned should national or regional fuel constraints escalate.

The Fuel Supply Disruption Risk has now been formally entered into the Riskonnect system as an operational risk.

The risk incorporates management around a disruption to fuel supply, including shortages, allocation, rationing, or sustained price escalation, reduction of Council and contractor access to fuel required to deliver critical services, resulting in reduced service levels, increased costs, and reduced resilience during emergency events.

The inherent risk rating for this risk is assessed as High, reflecting Council’s exposure to external supply chain risks and reliance on fuel‑dependent services. Following mitigation activities currently in place, the residual risk remains as High, due to the impact of the risk resting out of Councils control and reliant on wider geopolitical and supply chain shifts.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

To actively manage this risk, Council has adopted key mitigation and assurance activities to reduce the risk exposure and enhance resilience. The following controls are currently in place:

1. Fuel Contingency Planning

Council has developed and implemented a Fuel Contingency Response Plan (2026) aligned to national escalation frameworks and central government guidance. The plan adopts a phased approach focused on preparedness, demand reduction, and prioritisation of critical services.

Key elements include:

· Clear escalation phases and triggers

· Identification of critical services and activities

· Measures to reduce organisational fuel demand (hybrid working, reduced travel, fleet prioritisation)

· Integration with Council’s broader emergency and business continuity arrangements

This work strengthens Council’s ability to respond in a structured and controlled manner should fuel constraints arise.

A copy of the framework is attached.

2. Contractor Fuel Supply and Delivery Assurance

Recognising Council’s reliance on third‑party contractors for essential services, a comprehensive Contractor Fuel Supply & Delivery Assurance Programme has been implemented.

Through this programme, all contractors have been required to provide information on:

· Fuel dependency and criticality to service delivery

· Fuel stockholding arrangements and duration of coverage

· Guaranteed supply arrangements or exposure to allocation and rationing

· Anticipated service impacts under constrained fuel scenarios

· Potential financial impacts, including fuel surcharges and cost escalation

This information provides Council with improved visibility over service continuity risks and enables targeted engagement with contractors most exposed to fuel disruption.

A copy of the Form used by contractors to provide this information is attached.

3. Service Prioritisation and Demand Management

As part of the contingency planning work, Council has reviewed services and activities to distinguish between critical and non‑essential delivery, enabling informed prioritisation should fuel supply become constrained.

Planned mitigation measures include:

· Deferral or scaling back of non‑essential activities

· Prioritisation of fuel allocation to critical services

· Reduced fleet usage and travel controls

· Hybrid and remote working arrangements to lower demand

These measures provide flexibility to maintain essential services while managing fuel availability pressures.

4. Governance, Monitoring and Oversight

Fuel supply risk has been subject to active oversight through:

· Regular discussions at SLT and Weekly Leaders calls

· Clear accountability for monitoring fuel risk indicators and contractor impacts

· Alignment with national guidance and inter‑agency communications

This ensures emerging risks, service impacts, and cost pressures are identified early and escalated appropriately.

The Risk Heatmap for the Fuel Supply Disruption Risk is attached to this report for the Committee’s information. The heatmap reflects the inherent and residual risk ratings and aligns with Council’s approved risk management framework.

Next Steps

Management will continue to:

· Analyse and update contractor fuel assurance information during elevated fuel risk periods

· Monitor national announcements and fuel security indicators

· Integrate fuel disruption scenarios into Business Continuity Planning

· Provide updates through governance forums as required

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no immediate budget implications arising from this report; however, potential fuel cost escalation and contractor price impacts will continue to be monitored and managed through existing financial and governance processes.

Āpitihanga / Attachments

1. FNDC Fuel Contingency Response Plan (2026) - A5729941 ⇩

2. FNDC_Contractor_Fuel_Assurance_Form_final - A5736690 ⇩

3. Risk Heatmap Report - Fuel Supply Affecting Council Service Delivery and Costs - A5729298 ⇩

5.2 Revenue Recovery Report as at 31 March 2026

File Number: A5711554

Author: Zena Tango, Team Leader - Transaction Services

Authoriser: Charlie Billington, Group Manager - Corporate Services

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide quarterly reporting to the Far North District Council Assurance, Risk, and Finance Committee

WHAKARĀPOPOTO MATUA / Executive SummarY

This is the second report for the financial year 2025-26 and provides information on quarter 3 actions since the last Te Miromiro Committee meeting to be taken to collect the arrears balances for rates, water and sundry debt this year, and to provide information on how collection is tracking against targets.

TŪTOHUNGA / Recommendation

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Revenue Recovery Report as at 31 March 2026.

tĀHUHU KŌRERO / Background

General Title Rates and General Title Water

This document has been prepared to outline the arrears balances for rates, water, and sundry debt as of 31 March 2026 (third quarter) and the actions taken by the Revenue Recovery team for the collection of the General Title rates and water, and sundry debt.

This information is part of the standing items reported to the Committee on a regular basis

The current balance of General Title Rates owed for the 2025/2026 rating year $36,401,191.44 and $3,318,577.95 for General Title Water.

We have received $108,619,912.80 towards General Title Rates 2025/2026.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

General Title rates and water debt

Key actions since the last report:

· Issued first notice of mortgage demand to the 5 major institutions.

· Continued to devote a large amount of team resources to collection of outstanding debt for rates and sundry debtors.

· Working with external law firm to start further recovery action.

· Memorandums received from external law firm to support reports to Council to endorse rating sales.

· The team now has the ability to lodge credit defaults for sundry debtors where appropriate.

Next actions:

· Provide Council reports to endorse rating sales.

· Issue final demand notice to all major financial institutions.

· Continue collaboration with Building and Planning to reduce sundry debtor arrears.

· Continue with recovery action for rates and water.

· Follow new recovery process for sundry debtors.

· Rating sale tender closes.

For the total number of General Title rates accounts marked as ‘Debt recovery action to commence’:

· These are properties where there is no mortgage, and we do not have a payment arrangement or direct debit set up on the account.

· 36% of properties have last year’s rates in arrears (2024-2025 year) and 20% have 2 years of arrears (2023-2024 year). Revenue Recovery continues to contact these owners by phone, email, or letter. Any water arrears are picked up at the same time.

· 11% of these accounts have arrears of 3 or more rating years (2022-2023 year and all prior years). Debt management will start the final demand process for these which can result in referral to Council’s legal services team or external to commence legal proceedings.

Māori Freehold Land rates and water debt

The rates debt has increased by 15% since the start of 1 July 2025 year. Signed off Māori Freehold Land remissions made up 9% ($668,739.25) of 2025/2026 rating year of rating relief remissions (See footnote A.2 in attachments). The water rates have increased approximately 33% since 1 July 2025. (See footnote A.3 in attachments)

The current balance of Māori Freehold Land Rates owed for the 2025/2026 rating year $3,318,577.95 and for Māori Freehold Land Water $59,349.49.

We have received payments of $2,029,268.04 towards Māori Freehold Land 2025/2026.

Māori Freehold Land Property Reviews

A total arrears balance of $16,045.34 has been written off Far North District Council rates (non-rateable land under the Whenua Māori Amendment Act 2021) since 1 July 2025.

The total CE write-offs under Section 90 of the Whenua Māori Amendment Act 2021 processed since 1 July 2025 is $95,361.53.

Sundry debtors debt

The total sundry debtors aged debt balance has increased since the start of the year.

Since the prior report, debt for the resource consent department has decreased while the debt for building consent department has increased.

The Revenue Recovery team continues to work closely with the Resource Consents department to manage the resource consent debt. This collaboration is beginning to deliver positive results, with a gradual reduction in outstanding debt.

(See footnote A.4 in attachments)

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Provision is made annually for doubtful debts in relation to the arrears owed to council. A higher provision for Māori Freehold land rates and water is made in comparison to General Title rates and water due to the difference in collection options available to Council.

Āpitihanga / Attachments

1. Revenue recovery report attachment 31 March 2026 - A5731285 ⇩

5.3 Chief of Staff Q3 2025-26 (January - March)

File Number: A5737648

Author: Philippa Boye, Project & Facilities Coordinator

Authoriser: Emma Healy, Chief of Staff

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to present the Te Miromiro – Assurance, Risk and Finance Committee with the quarterly update on Chief of Staff activities.

WHAKARĀPOPOTO MATUA / Executive SummarY

Included in the report is information on:

- Exit interviews and analysis;

- Recruitment activity,

- Culture,

- Executive Projects, and

- Employment relations

TŪTOHUNGA / Recommendation

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Chief of Staff Q3 2025-26 (January - March).

tĀHUHU KŌRERO / Background

This report will be presented to Te Miromiro – Assurance, Risk and Finance Committee on a quarterly basis.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

This report is Information Only.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Nil

Āpitihanga / Attachments

1. CoS ARF Report Q3 2025-2026 (January - March) - A5737632 ⇩

5.4 Financial report for the period ending 28 February 2026

File Number: A5742503

Author: Ken Macdonald, Chief Financial Officer

Authoriser: Charlie Billington, Group Manager - Corporate Services

Take Pūrongo / Purpose of the Report

To provide an overview and information on the current financial position and performance of the Far North District Council for the period ending 28 February 2026.

WhakarĀpopoto matua / Executive Summary

This report provides a summary overview, Statement of Financial Performance and Capital Financial Performance.

tŪtohunga / Recommendation

That Te Miromiro Committee for Assurance Risk and Finance receive the Far North District Council Financial Report for the period ending 28 February 2026.

TĀhuhu kŌrero / Background

This report provides financial information for the 2025-26 financial year, for the period ending 28 February 2026.

matapaki me NgĀ KŌwhiringa / Discussion and Options

This report is for information only.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Accept the commentary for the period ending 28 February 2026.

PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary provisions required as a result of this report.

Āpitihanga / Attachments

1. Te Huia Report - Feb 2026 YTD - A5751204 ⇩

2. Te Huia Report - Feb 2026 YTD commentary - A5751200 ⇩

3. Te Huia Report - Capex - Feb 2026 YTD - A5751239 ⇩

4. Te Huia Report - Capex - Feb 2026 YTD commentary - A5751199 ⇩

5.5 Health, Safety and Wellbeing Report

File Number: A5750323

Author: Ian Wilson, Manager - Health, Safety and Well Being

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide Te Miromiro – Assurance, Risk and Finance Committee with an overview of key activities related to Health Safety and Wellbeing across the organisation for March 2026.

WHAKARĀPOPOTO MATUA / Executive SummarY

The Health, Safety and Wellbeing (HSW) team is focused on managing FNDC’s risks, in particular critical risks. A critical risk is one that will occur infrequently but has serious consequences to health, safety, and well-being should an incident occur.

The report provides an update on critical risk mitigation, HSW training, and other achievements across the organisation.

March activities of note:

· HSW Support Officer commenced.

· One lost time injury (LTI).

· Lone working is the main critical process currently under review.

· Nine incidents reported through Peoplesafe – none considered serious.

TŪTOHUNGA / Recommendation

That Te Miromiro Committee for Assurance, Risk and Finance receive the report Health, Safety and Wellbeing Report.

tĀHUHU KŌRERO / Background

Health, Safety and Wellbeing (HSW) performance has historically been reported to Te Miromiro – Assurance, Risk and Finance Committee. Following the introduction of Monthly Governance and Operational Briefings, this HSW update is now provided through the Strategic Relationships Group report and will continue to support governance oversight and due diligence.

The update is intended to provide assurance that HSW risks are being actively managed across council operations, with a focus on critical risks that may occur infrequently but have the potential for serious harm. It summarises key activities for the reporting period, including critical risk mitigation work, training and capability initiatives, incident and injury reporting, and any matters requiring leadership attention.

Governance and Leadership

FNDC’s elected members (Mayor and Councillors) are Officers of the PCBU under New Zealand’s Health and Safety at Work Act 2015 (HSWA). Their role is governance-level due diligence, including:

· Understanding FNDC’s critical risks

· Ensuring appropriate HSW resources and systems exist

· Monitoring incidents and assurance reporting

· Verifying controls are effective

· Supporting a positive safety culture

Senior leadership and executives are responsible for translating this into operational delivery.

FNDC’s Key Risk Profile

FNDC’s HSW risk landscape includes:

· Roading and transport works – contractors, traffic management, public interface

· Water / wastewater operations – confined spaces, chemicals, remote sites

· Parks, reserves and facilities – machinery, public interaction, contractors

· Libraries / customer service centres – aggression, anti-social behaviour, lone work

· Field inspections and remote work – driving, working alone, communication gaps

· Civil defence / emergency response – fatigue, rapid deployment, changing hazards

· Construction and capital projects – contractor oversight, site controls

FNDC’s Critical Risks

· Driving

· Lone working

· Psychosocial hazards

· Contractor management

· Site visits

· Threatening behaviour

Worker Health and Wellbeing

Modern HSW extends beyond injury prevention. FNDC includes:

· Mental health and wellbeing support

· Fatigue management

· Bullying / harassment prevention

· Psychosocial risk management

· Fitness for work

· Lone worker welfare monitoring

Systems and Controls

The FNDC HSW framework includes:

· Policies and standards

· Risk registers and critical risk controls

· Incident and near-miss reporting

· Training and competency systems

· Emergency response plans

· Audits and inspections

Operational Highlights for the March 2026 reporting period

Lost Time Injuries (LTIs)

03/03/26 Contusion, knee and lower leg

Policy reviews

Lone working policy currently under review.

Critical risk reviews

Lone working process currently under review.

Incidents

Date	Story Type	Where	Activity
1/03/2026	Near miss	Car Park - Te Ahu	Public Interaction
3/03/2026	Near miss	Library Te Ahu	Customer interaction
3/03/2026	Injury	Service Centre - Kaikohe	Walking
4/03/2026	Near miss	Off Site (Monitoring-compliance-inspection)	Driving (FNDC car only)
5/03/2026	Injury	Library Kerikeri Proctor	Walking
9/03/2026	Near miss	Te Ahu - Museum	Customer interaction
11/03/2026	Injury	Car Park - Te Ahu	Walking
18/03/2026	Threatening Behaviour	Ward - Bay of Islands-Whangaroa	Inspection/Site visit
18/03/2026	Threatening Behaviour	Ward Kaikohe-Hokianga	Parked Vehicle

Training

23/03/2026 Mental Health First Aid.

ACTIONS FROM PREVIOUS MEETING:

Process for logging elected member’s HSW incidents into Peoplesafe drafted and will be shared via Te Huinga once confirmed.

HSW training for the 2025/2026 financial year is complete. New training will be shared with elected members via Te Huinga for 2026/2027 financial year.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications.

Āpitihanga / Attachments

Nil

6 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Risk Management Update	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.3 - Infrastructure Compliance	s7(2)(c)(i) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.4 - Tender Panel and Procurement Activity 1 Jan - 31 March 2026	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.5 - Contingent Liabilities - Litigation and Emerging Claims	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7