Agenda of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

The Local Government Act 2002 states the role of a Community Board is to:-

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5669742

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 8 April 2026 to be a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2026-04-08 Kaikohe-Hokianga Community Board Minutes - A5665849 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

7 Ngā Pūrongo / Reports

7.1 Appointment to Accessibility Action Group

File Number: A5679477

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The purpose of the report is to give the Kaikohe-Hokianga Community Board the opportunity to appoint a member to the Accessibility Action Group.

WhakarĀpopoto matua / Executive Summary

· The Accessibility Action Group includes a representative from Council and each of the community boards.

· The Kaikohe-Hokianga Community Board is able to appoint a member as their delegate to the group.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board appoint member ________________ as its representative on the Accessibility Action Group.

1) TĀhuhu kŌrero / Background

The Accessibility Action Group (AAG) is a stakeholder engagement body established by the Far North District Council.

Formed in 2008 as the Disability Action Group (DAG), it served as a liaison and advisory body to the Council, government agencies, and service providers on disability-related issues. Its core functions include advocacy, communication, capacity building, and promoting positive representation of people with disabilities.

In 2019, work began on a regional strategy to improve accessibility across Northland, leading to the Te Tai Tokerau Regional Accessibility Strategy, adopted by Council in July 2024 with input from DAG. To align with this strategy, the group was renamed the Accessibility Action Group, with revised Terms of Reference adopted in July 2025.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Board can appoint one of its members to the Accessibility Action Group. The appointee would enable communication between the group and the board and ensure the community’s views are represented in the group.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To allow for appointment of a Community Board member to the Accessibility Action Group.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications.

Āpitihanga / Attachments

1. Accessibility Action Group - Terms of Reference - A5685872 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This matter is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Accessibility Action Group - Terms of Reference
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a community board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications specific to Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This does not impact on any identified person.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or budgetary provisions required as a result of this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

7.2 Appointment to Kaikohe Kaiwhiringa (Town Activator) Initiative Project Group

File Number: A5672851

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

Take Pūrongo / Purpose of the Report

The purpose of this report is to provide the Kaikohe-Hokianga Community Board the opportunity to appoint a member to Te Rūnanga-Ā-Iwi-Ō-Ngāpuhi Kaikohe Kaiwhiringa (Town Activator) initiative group.

WhakarĀpopoto matua / Executive Summary

· An invitation was extended during the deputation from Te Rūnanga-Ā-Iwi-Ō-Ngāpuhi Kaikohe Kaiwhiringa (Town Activator) to appoint a member of the Kaikohe-Hokianga Community board to the group.

· The focus of the group is to develop the market area located at 65-67 Broadway, Kaikohe.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board appoint Member ___________ as its representative on the Kaikohe Kaiwhiringa (Town Activator) Initiative Project Group.

1) TĀhuhu kŌrero / Background

At the 8 April Kaikohe-Hokianga Community Board meeting Moana Tuwhare from Te Rūnanga-Ā-Iwi-Ō-Ngāpuhi attended and provided an overview of the Kaikohe Kaiwhiringa (Town Activator) initiative and invited Kaikohe-Hokianga Community Board to appoint a member to sit on the Kaikohe Kaiwhiringa (Town Activator) initiative Project Group.

At the deputation, the Board was advised the Kaikohe Kaiwhiringa initiative relates to the development of ‘The Green’ space located at 65-67 Broadway, Kaikohe that is owned by Te Rūnanga-Ā-Iwi-Ō-Ngāpuhi where they are wanting to formalise a Market. The proposed Market will continue with the current market that is held onsite with expansions to Farmer market stalls, Toi Ngāpuhi stalls and with a component of entertainment for a safe healthy environment for the community to gather.

The farmers market will be working with a network of local growers with a focus on kai security and healthy choices. The market will provide the opportunity for low-risk economic pathways for stall holders.

The Relationship Protocol & Mana Whakahono ā Rohe with Te Rūnanga ā Iwi o Ngāpuhi agreement signed in August 2025 provides the foundation for Council and Te Rūnanga-Ā-Iwi-Ō-Ngāpuhi to work together in good faith, supporting shared decision-making and collaboration on initiatives such as Kaikohe Kaiwhiringa.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Board can appoint one of its members to the Kaikohe Kaiwhiringa (Town Activator) Initiative Project Group. The appointee would enable communication between the group and the Board and ensure the community’s views are represented in the group.

The Board should consider the level of communication and reporting they expect from it’s appointed members. In the past members have included commentary in members reports back for the Board’s, and public information, for example.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To allow for appointment of a Community Board member to the Kaikohe Kaiwhiringa (Town Activator) initiative Project Group

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This matter is of low significance
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Under legislation, Community Boards advocate for community and have a role to represent the voice of their community. Appointments such as this provide opportunity for Board members to do so. The Mana Whakahono a Rohe with Te Runanga ā Iwi o Ngapuhi agreement.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a community board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications specific to Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This does not impact on any identified person.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or budgetary provisions required as a result of this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

7.3 Funding Applications

File Number: A5721564

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

1. This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the meeting.

WhakarĀpopoto matua / Executive Summary

· Four new applications have been received, and three applications received at the April meeting were left to lie to the May meeting, requesting a total of $178,437.

· An application was also received from the South Hokianga Growers Market for costs towards developing a community garden area at Freese Park, in the amount of $28,184. This application is subject to further information and approvals being obtained before it is brought to the board.

· The Board has $12,029 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $95,273 to allocate for the Pride of Place Fund in the 2025/2026 financial year.

tŪtohunga / Recommendation

a) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Rawene Community Hall Committee for costs towards Civil Defence upgrades 2026.

tŪtohunga / Recommendation

b) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Jacman Entertainment Ltd towards the costs for Savour Northland 2026.

tŪtohunga / Recommendation

c) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Royal New Zealand Plunket Trust for costs towards Whānau Āwhina Plunket Kaikohe Playground.

tŪtohunga / Recommendation

d) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Sharee Wilkinson for costs towards the kura dome.

tŪtohunga / Recommendation

e) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to South Hokianga Growers Market for costs towards work at Freese Park upgrades, subject to all appropriate permits and approvals being granted by Council before any work commences.

tŪtohunga / Recommendation

f) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Waitapu Community Centre for costs towards repiling and re-roofing of the centre.

tŪtohunga / Recommendation

g) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Denis Orme for costs towards the installation of shade sails over FNDC picnic tables in Opononi/Omapere.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected;

matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments
a) Rawene Community Hall Committee – Civil Defence Upgrades	$2,380	$2,380	The applicant is seeking funding to purchase equipment to better meet community needs in a civil defence emergency, as it is an evacuation centre. This meets community outcomes 2,3,5,6
b) Jacman Entertainment Ltd – Savour Northland 2026	$6,244	$2,500	The applicant is seeking funding for the Savour Northland food festival for promotion and events in Kaikohe-Hokianga Ward. The Board granted the applicant $2,106 to the applicant for the 2025 festival. The applicant has been granted $4,000 by Te Hiku Community Board for the 2026 event, and $15,379 for both the 2026 and 2027 event by Bay of Islands-Whangaroa Community Board (both from their 2025/26 funding budget. This application was left to lie at the March 2026 meeting and the applicant has provided additional supplementary information which is included in the confidential information circulated to the Board under separate cover. This meets community outcomes 2,3,4,5
c) Royal New Zealand Plunket Trust – Kaikohe Plunket Playground	$17,000	$10,000	The applicant is seeking funding to upgrade the playground at Kaikohe Plunket to be accessible and usable for tamariki in the area. Significant upgrades were undertaken in 2024 to bring the building up to modern standards, and they wish to now bring the outside area up to the same standard. They note that they have a donor who is willing to match the contribution from the Board up to $25,000. This meets community outcomes 2,3,5
d) Sharee Wilkinson – Kura Dome	$23,000	$15,000	The applicant is seeking funding towards the costs of installing a dome to enclose an area at the Waikiwi Papakāinga at Panguru to allow it to be used as a community space that can host wānanga and hauora activities for the wider community (not just the residents of the papakāinga). This supports a community that struggles to attract funding and a group that has already secured funding for the majority of the project. This meets community outcomes 1,2,3,5,6
e) South Hokianga Growers Market – Freese Park upgrades	$22,021	$13,054	The applicant is seeking funding towards work at Freese Park, Omapere, where a regular growers market is held. The primary issue at this stage relates to drainage in the area, which is currently being investigated by FNDC staff. It is anticipated that by the time this application is heard, a solution and timeframe will be available, which will better inform the decision-making of the Board. The application has also been supplied to the Reserve Planner, who has provided feedback and recommended funding not be provided for a shipping container at this time, as it will require further public consultation. The amount recommended for funding covers topsoil to remedy any drainage works undertaken, a gravel path, lawn seed and a picnic table. The application for the table is being considered, but verbal indications from staff is that it would be approved, subject to the table being installed being a wooden table, not concrete, as the area proposed would not support the weight of the equipment necessary to install a concrete table. It is recommended that any funding granted be subject to confirmation of written approval of all appropriate FNDC teams (Water, District Facilities and Asset Management) be provided before any works are undertaken by the applicant. The amount recommended covers topsoil and grass seed, a picnic table and a gravel path. This meets community outcomes 2,3,4,5,6
f) Waitapu Community Centre – repiling and reroofing	$57,525	$50,000	The applicant is seeking funding towards the repiling and reroofing of the Waitapu Community Centre, a historic building that was formerly a “Native” school. The amount recommended is not the full amount that will be required, as the applicant has yet to secure consents and will be applying to additional funding sources and fundraising for these, as well as the costs to undertake upgrades to the building (such as painting etc). This project is well supported by the local community (including an offer from the contractor to cover the labour costs) and is part of a larger vision of the community to be able to host groups and events in the area (such as wananga, schools and retreats). The building needs to be secured first, to prevent further deterioration of the facility. The amount recommended would put the applicant in a strong position for securing additional funding elsewhere. This meets community outcomes 1, 2, 3, 4, 5, 6
g) Denis Orme – Picnic Shade Sales	$50,267	Decline	The applicant is a member of the Kaikohe-Hokianga Board, but has made this application as an individual member of the community. The request has been made to install shadesails over FNDC owned picnic tables in the Hokianga. The request was taken to the District Facilities team and FNDC Asset Managers for their input. At this time, they state that they are unable to support this request and are not in a position to take on any unbudgeted assets on Council land. They have recommended that it needs to go to Council as an item to be included in the LTP, at which time, if it is accepted, they can consider the project. (This is included in the confidential supporting information circulated under separate cover). It is noted that this is not one of the 12 priorities the Board has put forward for Council to include in the AP/LTP, although this does not preclude Mr Orme putting it forward in a private capacity when the AP/LTP is open for public consultation. This meets community outcomes 2,3,4,5

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicants are required to complete a standard application form and provide supporting information.

For each application the Board has three options.

Option 1 Authorise funding for the full amount requested.

Option 2 Authorise partial funding.

Option 3 Decline funding.

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Rawene Community Hall - A5721141 ⇩

2. Savour Northland - A5585354 ⇩

3. Plunket - A5643665 ⇩

4. Sharee Wilkinson - A5743770 ⇩

5. South Hokianga Growers Market - A5743767 ⇩

6. Waitapu Community Centre - A5743770 ⇩

7. Mr Denis Orme - A5643664 ⇩

HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in each of the individual applications.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Open Resolutions and Actions Update - May 2026

File Number: A5675085

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

To provide the Kaikohe-Hokianga Community Board with an overview of outstanding open resolutions and actions for Kaikohe-Hokianga Community Board.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Open resolutions are a mechanism to communicate progress against decisions/resolutions.

· Open resolutions are also in place for all formal elected member meetings.

· This report introduces the inclusion of ‘action points’ in this reporting going forward.

· Action points are a mechanism to capture actions that are not part of a formal decision/resolution but require follow up or confirmation from staff.

TŪTOHUNGA / Recommendation

That the Kaikohe-Hokianga Community Board receive the report Open Resolutions and Actions Update - May 2026.

tĀHUHU KŌRERO / Background

Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.

Since some reports received by this Board are informational, they do not generate open resolution items. However, a need has been identified to record and track action points arising from information reports or meeting discussions.

There are currently no action point open items recorded. Moving forward, these will be captured and reported at Board meetings.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Managers will assist in recording and following up outstanding open resolutions or actions points with their staff.

Community Board Coordinators will assist where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings, following the printing of an agenda. Democracy Services staff will support the process by generating reports.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1. KHCB Open Resolutions May 2026 - A5737518 ⇩

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

8.2 Kaikohe-Hokianga Community Hall 2024/2025 Annual Information

File Number: A5681379

Author: Dallas Apimerika, Team Leader - Property Management

Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

The purpose of the report is to present to the KAIKOHE-HOKIANGA COMMUNITY BOARD the annual AGM minutes, financial statement and statistical data as provided by Okaihau Community Hall, Kohukohu Town Hall, South Hokianga (Opononi) Memorial Hall, Rawene Hall, Taheke United Community Centre,

WhakarĀpopoto matua / Executive Summary

· The 2016 Community Halls Policy requires Community Hall Committees that occupy Council owned halls to provide annual accounts and statistical information on the usage of the hall, income received, and any investments made in the hall.

· This report presents the information received from those Community Hall Committees in response to letters sent from Council staff.

tŪtohunga / Recommendation

That That the Kaikohe-Hokianga Community Board receive the report for Kaikohe-Hokianga Community Hall Annual Information 2024-2025.

1) TĀhuhu kŌrero / Background

Several Council owned community halls are managed by community committees as per the Hall and Facilities Strategy dated June 2015 (attached) and the Community Halls Policy dated September 2016 (attached).

The Hall and Facilities Strategy notes Councils vision for community halls is “A network of fit for purpose, affordable community facilities that connect and support resilient, healthy and vibrant communities.”

The Community Halls Policy includes the following key statements:

· Ensure that the communities current and future needs for halls or similar facilities are met.

· Ensure that communities take active roles in facilitating the provision of an appropriate number of accessible, safe and well-maintained facilities.

· Adopt preferred frameworks for Councils involvement in community halls and for partnership arrangements.

· Encourage and enhance the capability of communities to improve their facilities.

The Policy also outlines the responsibilities between Council, Community Board and that of the Hall Committee.

The following table identifies the ownership details of the community halls per Ward:

	Council owned on Council land	Community owned on Council land	Council owned on Crown Land	Community owned buildings on community owned land
Kaikohe – Hokianga Ward	Kaikohe War Memorial, KohuKohu, South Hokianga War Memorial, Kaikohe Senior Citizen’s, Horeke, Okaihau, Rawene		Taheke Community Centre	Broadwood, Ngawha, Waimamaku, Umawera
Te Hiku Ward	Herekino, Mangonui Oruru remains closed	Whatuwhiwhi	Lake Ohia, Kaingaroa	Fairburn, Waiharara, Araiawa Takahue – no longer exists
BOI – Whangaroa Ward	Paihia, Russell, Totara North, Waipapa, Whangaroa Memorial (Kaeo), Whangaroa Village	Moerewa	Maromaku	Opua, Pakaraka

In November each year Council staff contact the hall committees that occupy Council owned halls, reminding them of the need to provide Council with a copy of their AGM minutes, financial statements and usage data as per the letter and template attached.

It is the intention of Council staff to present the Community Hall Committee information to the appropriate Community Board around March/April annually.

At the time of writing this report, community hall information had not been received from Horeke Hall and Kaikohe Senior Citizens.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Below is a breakdown of the annual reports received:

Okaihau Community Hall

· Bookings - 64

· Users - 7 Community, 5 Casual, 3 Commercial

· Improvements – kitchen and toilet renovations completed September 2025

· Maintenance – Installation of heater in new meeting room. FNDC repaired a number of windows with cracked panes.

Kohukohu Town Hall

· Bookings – 17

· Users – 400

· Improvements – 8 Community working bees - prepare and paint kitchen and supper room walls – siting new water tanks, cleaning, and preparing new chairs and equipment, small jobs, including mowing, weeding, clearing trees and roots. Re-instated mens toilets and improved electrical fittings. Installed heaters and dehumidifier in supper room.

· Maintenance – cleaning, and preparing new chairs and equipment, and small jobs, including mowing, weeding, clearing trees and roots.

· Preparation for installing new water tanks to improve community residency

South Hokianga (Opononi) Memorial Hall *

· Bookings – 85

· Users – Community & Casual 40

· Improvements – Kitchen stove relocated for compliance

Rawene Community Hall

· Bookings – 356

· Users – Community 344 & Casual 12

· Improvements – Major reconfiguration and upgrade of kitchen, toilet block, accessible external entrance.

· Maintenance – Incorporated in upgrade, repair leak in roof above stage.

· Other – External stainless steel preparation /clearing facility. Wi-fi connection installed.

Taheke United Community Centre

· Bookings – 20

· Users – JMB, Private functions

*Confirmation to attend Community Board meeting.

Next Steps

Community Board members will consider the content of the information received.

The Community Board will decide what steps to take with those Community Hall Committees who have yet to provide the information requested as per the 2016 Community Halls Policy.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The recommendation is made to ensure the Kaikohe-Hokianga Community Board is informed of the annual performance, usage, and financial position of community halls operating on Council-owned land, in accordance with the Community Halls Policy 2016.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The following asset information is current as of:

Depreciation

Capital Spend

Depreciation fund reserve

Āpitihanga / Attachments

1. 2024-2025 Hall Information and Statistics Return - Okaihau Hall - A5681192 ⇩

2. 2024-2025 Annual Information & Statistics Return - Kohukohu Town Hall - A5681231 ⇩

3. 2024-2025 Annual Information & Statistics Return - South Hokianga (Opononi) Memorial Hall - A5681302 ⇩

4. 2024-2025 Annual Information & Statistics Return - Rawene Hall - A5681310 ⇩

5. 2024-2025 Annual Information & Statistics Return - Taheke Community Centre Hall - A5681314 ⇩

6. Community halls Policy 2016 - A5681321 ⇩

7. Halls and Facilities Strategy 2015 - A5681326 ⇩

8. 2024-2025 Request for Annual Hall Information & Statistics - A5681336 ⇩

9. 2024-2025 Annual Hall Information and Statistics Return Form - A5681342 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low significance. The report is for information purposes only and does not involve any decision that triggers the Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report aligns with the Community Halls Policy 2016 and the Halls and Facilities Strategy 2015. It supports community outcomes outlined in the Long-Term Plan (LTP), particularly in enabling safe, accessible, and well-maintained community facilities.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This matter is not district-wide and is specific to the Kaikohe-Hokianga Ward. Community Board members are the primary decision-makers and recipients of this report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.
State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).
State the financial implications and where budgetary provisions have been made to support this decision.
Chief Financial Officer review.

Kaikohe-Hokianga Community Board Meeting Agenda

6 May 2026

8.3 2024-2025 Kaikohe-Hokianga Community Board Report - Domain Management Committees

File Number: A5711192

Author: Dallas Apimerika, Team Leader - Property Management

Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

The purpose of this report is to present to the KAIKOHE-HOKIANGA COMMUNITY BOARD the financial accounts and activity report as provided for Lindvart Park.

WhakarĀpopoto matua / Executive Summary

· The 2017 Reserves Policy Section 3 requires Reserve Management Committees to provide annual accounts and activity report annually to Council.

· This report presents the information received from those Domain Management Committee into letters sent from Council staff.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board receive the report for Kaikohe-Hokianga Domain Management Committees Annual Information 2024-2025.

1) TĀhuhu kŌrero / Background

The role of rural domain committees is primarily to provide basic maintenance of rural domains (e.g. mowing, rubbish collection, toilet cleaning) and to advise Council on domain management.

Reserve management committees have also been set up to manage some reserves, such as Lindvart Park and Russell Sports Ground.

Community Boards provide funding to these committees to carry out their work.

Rural Domain or Reserve management committees are not decision-making bodies. The overall management of reserves rests with Council.

The following Reserve or Domain Management Committees have been appointed by Council:

Lindvart Park	Russell Sports Ground
Simson Park	Kawakawa Domain
Maromaku Domain	Kaeo Domain

In November each year Council staff contact the domain committees reminding them of the need to provide Council with a copy of their financial accounts and activity report as per the letter and template attached.

It is the intention of Council staff to present the information to the appropriate Community Board around March/April annually.

At the time of writing this report, information had not been received from Simson Park, Maromaku Domain, Kawakawa Domain and Kaeo Domain.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Below is a breakdown of the annual reports received:

Lindvart Park

· Bookings – 861

· Users – Community Regular - 11 member codes, 8 groups/schools, Casual groups – 22, Commercial - 16 organisations

· Improvements completed – Last few jobs around carparking and landscaping to complement the new build

· Maintenance completed – Mostly mitigating health & safety concerns as identified. (locking accessways to the roof, caging in gas bottles)

*Confirmation to attend Community Board meeting.

Next Steps

Community Board members will consider the content of the information received.

The Community Board to decide what steps to take next with those Domain Committees who have yet to provide the information requested as per the Reserves Policy 2017 Section 3.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The recommendation is made to ensure the Kaikohe-Hokianga Community Board is informed of the annual activities, maintenance undertaken, and financial position of Domain Management Committees operating on Council-administered reserves, in accordance with the Reserves Policy 2017.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The following asset information is current as of request from Polly Morrow

Depreciation

Capital spend

Āpitihanga / Attachments

1. 2024-2025 Domain Management Committe Information and Statistics - Lindvart Park - A5711171 ⇩

2. Reserves Policy Section 3 - Reserve Management Comittees - A5711174 ⇩

3. 2024-2025 Reserve - Domain Management Committee Letter - A5711170 ⇩

4. 2024-2025 Domain Management Committe Information and Statistics - A5711172 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low significance. The report is for information purposes only and does not involve any decision that triggers the Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report aligns with the Reserves Policy 2017, particularly Section 3 relating to Reserve Management Committees. It supports community outcomes outlined in the Long-Term Plan (LTP), including the provision of safe, accessible, and well-maintained recreational and community facilities.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This matter is not district-wide and is specific to the Kaikohe-Hokianga Ward. Community Board members are the primary decision-makers and recipients of this report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no direct implications for Māori arising from this report. However, reserve and sports ground facilities provide important spaces for community connection and recreation, including for Māori communities. This report is consistent with the principles of Te Tiriti o Waitangi by supporting inclusive access and community participation.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Persons affected include Domain Management Committees, local residents, reserve users, sporting groups, youth, elderly persons, and people with disabilities. The views of committees have been considered through the information they have provided in response to Council’s annual request.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no direct financial implications arising from this report. Any maintenance or capital works referenced are managed within existing Council budgets and processes.
Chief Financial Officer review.	Not required. This report is for information purposes only and does not involve any financial decision or commitment.