Agenda of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

The Local Government Act 2002 states the role of a Community Board is to:-

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5632920

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 11 March 2026 to be a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2026-03-11 Kaikohe-Hokianga Community Board Minutes - A5620358 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

7 Ngā Pūrongo / Reports

7.1 Kaikohe-Hokianga Town Beautification prioritisation 2025/26

File Number: A5636309

Author: Jeanette England, District Facilities Asset Manager

Authoriser: Tanya Proctor, Head of Infrastructure

Take Pūrongo / Purpose of the Report

To request that the Kaikohe-Hokianga Community Board formally confirm the proposed allocation of the 2025/26 Town Beautification budget.

WhakarĀpopoto matua / Executive Summary

· Each Community Board receives an annual Town Beautification budget allocation for capital improvements that create physical assets.

· The programme funds planned work identified by Community Boards in collaboration with staff.

· For the 2025/26 financial year, the Kaikohe-Hokianga ward allocation is $58,254 and must be committed within the current financial year.

· The Board has indicated a preference to apply the full FY2025/26 allocation to Hōreke village to deliver a more visible and cohesive outcome in accordance with the Community Plan which has been developed over a number of years.

· Hōreke has been identified as the preferred location for this year’s focus, recognising the importance of equitable outcomes across communities in the ward and reflecting aspirations identified through local community planning.

· The specific assets and locations are subject to Board confirmation of community preferences.

· A shortlist of improvements will be refined, and feasibility, maintenance implications, and cost estimates will be confirmed prior to delivery.

· The Kaikohe-Hokianga Community Board holds a delegation for town beautification and maintenance and for setting local priorities for minor capital works.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board

a) confirms allocation of up to $58,254 of the FY2025/26 Town Beautification capital budget to Horeke village for a coordinated programme of eligible town beautification works:

b) notes that specific project components will be refined through Board and community input and internal feasibility, and maintenance checks consistent with capital budget eligibility requirements.

1) TĀhuhu kŌrero / Background

Town Beautification is a minor capital programme that supports small, one-off improvements to enhance the visual appeal, functionality and amenity of town centres and villages. Funding is allocated to each Community Board area through the Long-Term Plan process. The programme is intended to address Community Board- and community-identified priorities that do not otherwise have dedicated funding.

For FY2025/26, the allocation is being progressed within a compressed timeframe. Community Boards are asked to identify preferred locations and asset types in priority order so that feasibility, maintenance implications and costings can be confirmed, and projects can be committed by 30 June 2026.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Town Beautification capital works programme is distinct from Community Board grant funding. The budget provides District Facilities with a dedicated funding source to deliver minor capital works identified through elected member and community priorities.

The Board has indicated a preference to allocate the full FY2025/26 budget to a single location to maximise visibility and cohesion of outcomes. Concentrating the allocation enables a coordinated package of improvements and reduces the likelihood that dispersed, low-value works deliver limited overall benefit.

Hōreke village has been proposed by the Board as the focus location for FY2025/26. This approach supports equitable outcomes across communities by directing this year’s concentrated investment to Hōreke, while enabling consideration of future allocations for other areas within the ward.

To maintain flexibility while priorities are confirmed, the recommendation seeks confirmation of the proposed location and programme intent, while providing that the detailed scope (eligible asset types and specific sites) will be informed by community input and confirmed through internal feasibility, operational/maintenance, regulatory, and costing processes within the financial year.

Risk and mitigations

• Risk: Concentrating the full allocation in a single location may be perceived as inequitable by other settlements.

Mitigation: Communicate the rationale for the FY2025/26 approach and confirm that future allocations may be considered across other areas within the ward.

• Risk: Programme timeframes may not be met if the scope is not confirmed early, as no carry forward is permitted.

Mitigation: confirm a prioritised shortlist promptly to enable feasibility and costing, and progress deliverable items to commitment within the financial year.

• Risk: Proposed works may be ineligible or constrained by feasibility, regulatory, or operational/maintenance considerations.

Mitigation: undertake an eligibility assessment and relevant technical checks prior to commitment and confirm whole-of-life and maintenance implications as part of project development.

Options:

Option A (recommended): Confirm allocation of the full FY2025/26 Town Beautification budget to Hōreke village for a coordinated programme, with detailed scope confirmed following community input and feasibility/costing assessments.

Option B: Confirm allocation of the FY2025/26 budget across multiple locations within the ward through several smaller projects. This option supports broader geographic distribution; however, it may reduce the visibility and cohesion of outcomes within any single location.

Option C: Defer consideration until later in the financial year. This option is not recommended due to the compressed delivery timeframes and the risk that funding cannot be committed within FY2025/26.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Option A is recommended because it best reflects the Board’s general preference to achieve a visible and cohesive outcome from a limited annual allocation, while supporting equitable outcomes across the ward. The recommended approach confirms the overall direction and location while maintaining flexibility for the community and stakeholders to help shape eligible priorities, subject to feasibility, cost and maintenance assessments.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The FY2025/26 Town Beautification allocation for the Kaikohe-Hokianga ward is $58,254 (capital). This funding is provided for one-off capital projects that create physical assets and must comply with programme eligibility and regulatory requirements.

Any proposed assets may have ongoing operational and maintenance implications. These will be assessed by District Facilities as part of the feasibility and costing process, and staff will seek to prioritise deliverable, durable solutions within the available budget.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low – allocation of an existing, budgeted capital amount within the ward for minor capital works; no change to overall Council budgets. Local interest is expected and will be addressed through appropriate local engagement.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Local Government Act 2002 (s77 decision-making); Council Significance and Engagement Policy; Community Board delegations for town beautification/street furniture
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Not district-wide. The proposal relates to the Kaikohe-Hokianga ward allocation and is for KHCB decision under delegated responsibilities.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The allocation decision is not, in itself, a land or water decision; however, any resulting projects in public space will be progressed with opportunities for mana whenua and relevant hapū to contribute, consistent with Te Tiriti principles and Te Pae o Uta guidance.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Interested/affected parties include Hōreke residents and community groups, township users and visitors. Accessibility and inclusive design will be considered during option refinement (e.g., for older people, disabled users, whānau with prams, and tamariki).
State the financial implications and where budgetary provisions have been made to support this decision.	Budgeted within the FY2025/26 Town Beautification capital allocation for the Kaikohe-Hokianga ward ($58,254).
Chief Financial Officer review.

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

7.2 Removal of Trees from 1 Taheke Road Reserve, Kaikohe

File Number: A5638255

Author: Estee Rapatini, Senior Facilities Technical Officer

Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

The purpose of this report is to seek approval from the Kaikohe - Hokianga Community Board to remove five healthy poplar trees adjoining 1 Taheke Road, Kaikohe (Road Reserve).

WhakarĀpopoto matua / Executive Summary

· Nine black poplar (populus nigra) trees located on road reserve adjoining 1 Taheke Road, Kaikohe (Property ID 3354290).Stormwater drainage works require the removal of four healthy poplar treesAs per the Tree and Vegetations Guidelines, Council engaged a qualified arborist to prioritise the impact that the stormwater drain will have on the life of the nine poplar trees and then secondary the current health of the trees.

· Qualified arborist advised that four of the poplar trees need removal for safety reasons

· Council staff recommend that all the nine poplar trees are removed to avoid future problems

· The nine trees are not listed on the notable tree register or heritage tree register.

· Trees hold amenity value in our green spaces and contribute to the biodiversity and climate change.

· The Kaikohe-Hokianga Community Board has delegation to approve the removal of healthy trees on Council land.

tŪtohunga / Recommendation

That the Kaikohe–Hokianga Community Board approve the removal of five healthy Poplar trees located within road reserve adjoining 1 Taheke Road, Kaikohe

1) TĀhuhu kŌrero / Background

The road reserve adjoining 1 Taheke Road, Kaikohe on the southern side of road currently has stormwater catchpits with further stormwater drainage to be constructed.

There are nine black poplar trees in the vicinity of proposed works. Due to the future construction of the stormwater drains through the road reserve Council staff engaged an arborist to undertake a report prioritising the impact that the construction of the stormwater will have on the trees and secondly the current health of the trees.

Photo 1: Map of underground services located on the road reserve

Key:

Photo 2: Location of trees on the road reserve and layout of new stormwater drainage to be constructed

In February 2026, a qualified arborist and the construction company met on-site to discuss the layout of the stormwater drainage and the impact or likelihood that the trees could remain and not be removed due to the construction of the stormwater drainage.

Council also asked the arborist to complete a health assessment on all nine black polar trees located on this area of the road reserve.

The full arborist report is attached.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Policy and Strategy Considerations

In accordance with Te Kaunihera o Te Hiku o Te Ika Tree and Vegetation guidelines 2008, section 3.3 states that street trees may be removed when they are dangerous, and that removal can be considered where community assets and infrastructure are impacted by the trees.

Of the nine trees located on the road reserve, trees numbered one, five, seven and eight need to be removed due to the poor health condition of the tree and risk to public. This does not require Community Board approval.

Trees two, three, four and six while not in perfect health condition, will need to be removed to allow stormwater drainage to be constructed and to remove the encroachment of the canopy over the road. The removal of these trees under the Te Kaunihera o Te Hiku o Te Ika Tree and Vegetation Guidelines 2008 does require approval from the Community Board.

The arborist recommends that tree nine can remain and recommends tidying and resilience pruning of the canopy to promote health, structure and longevity. However, staff would like the board to consider removal of tree nine due to encroachment of road corridors and avoid disruption to power supply network.

Replacement planting suitable to the area will be considered upon completion of construction works i.e. shallow-rooted and low-canopy shrubbery / trees.

	Tree Health:	Tree Structure:	Remove and Retain:
Tree 1	Poor to fair health due to deadwood and is poor condition. Root damage from mowers which has led to the rot and the introductions of pathogens to the root structure.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 2	Highly effected by the new stormwater drainage - tree and root system will need to be removed.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 3	Highly effected by the new stormwater drainage - tree and root system will need to be removed.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 4	Highly effected by the new stormwater drainage - tree and root system will need to be removed.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 5	Tree has poor structure with multiple leaders and suppressed canopies which taper towards and encroach over the road.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 6	Reasonably healthy tree but has grown with a taper to the north. One lower branch is large which would need to be removed to allow the stormwater drain to be excavated. The conflict of the root system with the stormwater drain will lead to vulnerability and wind forces (once other trees are removed) will make this tree unstable and likely to fall.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 7	Tree has poor structure with multiple leaders and suppressed canopies which taper towards and encroach over the road.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 8	Tree is in poor health due to previous historical and multiple limb failures.	Has structural defect including stem inclusions, poor taper, root girdling and co-dominant leaders.	Remove
Tree 9	Of the nine trees, this is the healthiest tree, probably due to having a greater spacing from the stand that the rest of the trees.	Of the nine trees this is the only tree that has a 'decent' structure.	Retain - recommend tidying and resilience pruning in the canopy to promote health, structure and longevity.

Option one (recommended):

That the Kaikohe – Hokianga Community Board:

a) approve the removal for trees two, three, four and six located on the road reserve parcel adjoining on 1 Taheke Road, Kaikohe (Property ID 3354290) due to the future construction of stormwater drainage.

b) approve the removal of the tree nine located on the road reserve adjoining 1 Taheke Road, Kaikohe (Property ID 3354290) due to on-going disruption associated with Top Energy power supply.

Specialist advice has been sought to identify which of the trees will be most affected by the installation of stormwater drainage or removal due to their current health status. The above resolution aligns with the recommendation made in the arborist report.

The removal of tree nine is recommended by staff due to on-going risks associated with over-head power lines and disruption to power supply due to location of tree being within three-meter distance of power lines.

Option two:

approve the removal for trees two, three, four and six located on the road reserve parcel adjoining 1 Taheke Road, Kaikohe (Property ID 3354290) due to the future construction of stormwater drainage.

Option three:

That the Kaikohe–Hokianga Community Board support all four trees to remain standing on the road reserve parcel adjoining 1 Taheke Road, Kaikohe (Property ID 3354290).

Stormwater drainage works will be delayed, requiring redesign, and extension of traffic management plans resulting in significant financial impacts.

On-going costs associated with cut and trim notices will continue to exist for tree numbered nine. Trees will continue to encroach on road corridor.

The trees will continue to provide amenity value to the community.

Replacement of the trees:

The arborist report notes replanting with suitable native species that are set back from the highway and overhead powerlines. This will be considered at the completion of the stormwater drainage installation.

Iwi/ Hapu:

Discussions with hapu will be held before any works proceed.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The tree(s) present no immediate danger to the public. However, prevents the successful installation of vital stormwater infrastructure including possible disruption to power supply network.

Should the Kaikohe-Hokianga Community Board support to keep the trees, this will allow the trees to continue to mature and positively enhance the eco system and amenity value of the site.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

A one-off cost of approximately $19,000.00 will be incurred for the removal of the five trees from site. There will be zero on-going costs associated with this work. Removal will safeguard councils’ installation of underground services including Top Energy power supply network.

Āpitihanga / Attachments

1. 1 Taheke Rd Reserve Arboricutural Assessment Poplar Trees - A5647546 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Reserves Act 1977, Te Kaunihera o Te Hiku o Te Ika Tree and Vegetation guidelines 2008
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Kaikohe – Hokianga Community Board
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Engagement with hapu will take place prior to work proceeding
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Pou Herenga Tai Twin Coast Cycle Trail Trust, FNDC Road Management team
State the financial implications and where budgetary provisions have been made to support this decision.
Chief Financial Officer review.

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

7.3 Project Funding Reports

File Number: A5643786

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board note the project reports received from:

a) Nopera Pikari

b) Hokianga Community Education Trust – Website Project

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

TAKE TŪHOTUNGA / REASON FOR THE RECCOMENDATION

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Nopera Pikari - A5643775 ⇩

2. HCET - Website Project - A5643776 ⇩

HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

7.4 WInter 2026 Rural Travel Funding Applications

File Number: A5642762

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

To allocate Rural Travel Funding for the 2026 winter sporting season.

tŪtohunga / Recommendation

That Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Bay of Islands Hockey Association $1,597

b) Dynasty Netball Team $100

c) Hokianga Sports Club $663

d) Opononi JMB $414

TOTAL $2,774

Note: Sport Northland Community Connector declared her conflict of interest with the applications from Hokianga Sports Club and Opononi JMB and did not participate in the funding allocation decision for these applications.

1) TĀhuhu kŌrero / Background

The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented by central government. The strategy is yet to be developed.

Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding. This funding round is the first of two funding rounds for the current financial year, for sporting activities taking place in summer, or until approximately April 2026 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close online (including on Council’s Facebook page), with the closing dates notified on the Rural Travel Funding page at the start of each calendar year (when the Community Board meetings dates are set). The Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Four applications were received for sporting activities over the winter funding period, for 333 children.

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.

Project reports for any previous grants have been received from all the current applicants. The funding recommendation summary is attached.

	Sport New Zealand (Rural Travel)
What are the Objectives?	Subsidise travel for junior teams participating in local sport competition.
How much is available?	$29,400 across the Far North District
Funding is not available for	Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.
Who can apply?	Schools and clubs.
What age group is funding for?	Funding is available for youth/children aged 5 - 19 years of age.
Eligible Sports	Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand to increase participation in sport by young people living in rural communities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Council now receives one grant annually from Sport New Zealand. Sport Northland no longer offer Tū Manawa funding through Councils and undertake granting of this funding themselves.

The total budget for rural travel funding for the 2025/26 financial year for the whole of the Far North District is $29,400 and all applications were considered together.

Āpitihanga / Attachments

1. KHCB - Rural Travel Funding Breakdown - A5648312 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy, Te Pae o Uta and the Sport New Zealand Rural Travel Fund Guidelines.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

7.5 Funding Applications

File Number: A5643669

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

1. This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the meeting.

WhakarĀpopoto matua / Executive Summary

· Four applications have been received, requesting a total of $76,511.

· The Board has $13,029 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $95,273 to allocate for the Pride of Place Fund in the 2025/2026 financial year.

tŪtohunga / Recommendation

a) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Jacman Entertainment Ltd towards the costs for Savour Northland 2026.

tŪtohunga / Recommendation

b) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Royal New Zealand Plunket Trust for costs towards Whānau Āwhina Plunket Kaikohe Playground.

tŪtohunga / Recommendation

c) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Paua Trust for costs towards Youth Week 2026.

tŪtohunga / Recommendation

d) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Denis Orme for costs towards the installation of shade sails over FNDC picnic tables in Opononi/Omapere.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected;

matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments
a) Jacman Entertainment Ltd – Savour Northland 2026	$6,244	$2,500	The applicant is seeking funding for the Savour Northland food festival for promotion and events in Kaikohe-Hokianga Ward. The Board granted the applicant $2,106 to the applicant for the 2025 festival. The applicant has been granted $4,000 by Te Hiku Community Board for the 2026 event, and $15,379 for both the 2026 and 2027 event by Bay of Islands-Whangaroa Community Board (both from their 2025/26 funding budget. This application was left to lie at the March 2026 meeting and the applicant has provided additional supplementary information which is included in the confidential information circulated to the Board under separate cover. This meets community outcomes 2,3,4,5
b) Royal New Zealand Plunket Trust – Kaikohe Plunket Playground	$17,000	$10,000	The applicant is seeking funding to upgrade the playground at Kaikohe Plunket to be accessible and usable for tamariki in the area. Significant upgrades were undertaken in 2024 to bring the building up to modern standards, and they wish to now bring the outside area up to the same standard. They note that they have a donor who is willing to match the contribution from the Board up to $25,000. This meets community outcomes 2,3,5
c) Paua Trust – Youth Week 2026	$3,000	$1,500	The applicant is seeking funding for an event at Papa Hawaiiki Stadium (Lindvart Park) for rangatahi aged 12-24 to celebrate youth week 2026. This will have free entry and the amount requested is for sound and lighting equipment hire. This event was run by the Solomon Group in 2025 and they are still part of the wider group who are planning this event. This meets community outcomes 2,3,5
d) Denis Orme – Picnic Shade Sales	$50,267	Decline	The applicant is a member of the Kaikohe-Hokianga Board, but has made this application as an individual member of the community. The request has been made to install shadesails over FNDC owned picnic tables in the Hokianga. The request was taken to the District Facilities team and FNDC Asset Managers for their input. At this time, they state that they are unable to support this request and are not in a position to take on any unbudgeted assets on Council land. They have recommended that it needs to go to Council as an item to be included in the LTP, at which time, if it is accepted, they can consider the project. (This is included in the confidential supporting information circulated under separate cover). It is noted that this is not one of the 12 priorities the Board has put forward for Council to include in the AP/LTP, although this does not preclude Mr Orme putting it forward in a private capacity when the AP/LTP is open for public consultation. This meets community outcomes 2,3,4,5

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicants are required to complete a standard application form and provide supporting information.

For each application the Board has three options.

Option 1 Authorise funding for the full amount requested.

Option 2 Authorise partial funding.

Option 3 Decline funding.

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Savour Northland - A5585354 ⇩

2. New Zealand Plunket Trust - A5643665 ⇩

3. Paua Trust - A5643663 ⇩

4. Denis Orme - A5643664 ⇩

HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in each of the individual applications.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Te Puna o Kupenuku Lease Update

File Number: A5630931

Author: Dallas Apimerika, Team Leader - Property Management

Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide the Kaikohe–Hokianga Community Board with an update on the lease held by Te Puna o Kupenuku over the former NorthTec campus located at 78 Parnell Street, Rawene.

The report outlines the current status of the lease, the responsibilities associated with the lease agreement, and the compliance matters relating to the buildings on the site. The report also provides an overview of ongoing engagement between Council staff and the leaseholder.

WHAKARĀPOPOTO MATUA / Executive SummarY

Te Puna o Kupenuku holds a lease over the former NorthTec campus at 78 Parnell Street, Rawene, classified as a Local Purpose (Educational) Reserve. The lease commenced on 6 April 2021 and includes a renewal clause on 5 April 2026, with a final expiry date of 5 April 2031.

The site is used for community education and training in partnership with Te Wānanga o Hokianga, including carpentry, construction, flax weaving, music, and nursing. Additional spaces are leased or made available to local community groups.

At the commencement of the lease, Te Puna o Kupenuku accepted the buildings in their existing condition. Under the lease, the lessee is responsible for all repairs, maintenance, and compliance of the buildings.

Following a scheduled building compliance inspection, a Notice to Fix was issued under the Building Act 2004. A subsequent notice of breach of lease was issued to the leaseholder. As of February 2026, the requirements have not been met.

Council staff hold quarterly operational meetings with Te Puna o Kupenuku to discuss matters relating to the lease and the operation of the site. A condition assessment of the buildings was undertaken in 2023, and an updated assessment is currently being arranged.

No decision has been made regarding lease renewal at this time.

TŪTOHUNGA / Recommendation

That the Kaikohe-Hokianga Community Board receive the report Te Puna o Kupenuku Lease Update.

tĀHUHU KŌRERO / Background

The property located at 78 Parnell Street, Rawene is the site of the former NorthTec campus and is situated on land classified as a Local Purpose (Educational) Reserve. The site contains several buildings previously used for education and training purposes.

Te Puna o Kupenuku entered into a lease agreement with Far North District Council for the site, commencing on 6 April 2021. At the commencement of the lease, Te Puna o Kupenuku accepted the buildings in their existing condition. The lease includes a renewal clause on 5 April 2026, with a final expiry date of 5 April 2031. Under the terms of the lease, Te Puna o Kupenuku is responsible for all repairs, maintenance, and compliance of the buildings on the site, including routine maintenance, any new repairs required, and any historical works necessary to ensure the buildings meet compliance requirements.

Te Puna o Kupenuku currently utilises the site to support community education and training activities in partnership with Te Wānanga o Hokianga. Programmes delivered from the site include carpentry, construction, flax weaving, music, and nursing. Additional spaces within the buildings are also leased or made available to local community groups.

Council’s Property Management team has maintained regular engagement with Te Puna o Kupenuku through quarterly operational meetings. These meetings address matters relating to the lease, building maintenance, and operational issues, and support the ongoing management of the building.

Due to staff changes within Council’s Property and Facilities teams, an Acting Team Leader met with the Chair of Te Puna o Kupenuku and a legal representative on 18 September 2025 to discuss the lease and establish a clearer pathway for communication and engagement. During that meeting it was noted that any changes to the lease arrangements could only be considered once the existing terms of the lease had been met, including bringing the buildings into compliance.

A condition assessment of the buildings was undertaken in 2023, however no further action was progressed following that assessment. Council staff have recently taken responsibility for progressing this work and are currently arranging for an updated condition report to provide a current understanding of the state of the buildings. This information will support further discussions with the leaseholder regarding compliance obligations and future management of the site.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Council staff continue to engage with Te Puna o Kupenuku to maintain open communication and address operational matters, Council staff are currently working with Te Puna o Kupenuku to schedule the next meeting.

An updated condition assessment of the buildings is currently being arranged. The previous condition report was completed in 2023, however no further work was progressed following that assessment. Obtaining an updated condition report will provide Council and the leaseholder with a current understanding of the state of the buildings and the work required to achieve compliance.

Once this information is available, it will be presented to the Te Puna o Kupenuku Board to support further discussions regarding compliance obligations and potential pathways forward. No decision has been made regarding renewal of the lease, and any consideration of lease changes or longer-term arrangements would require the current lease obligations, including building compliance requirements, to be addressed.

Council staff will continue to monitor the situation and provide updates to Council and the Community Board as appropriate.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Under the terms of the current lease agreement, Te Puna o Kupenuku is responsible for all repairs, maintenance, and compliance-related work associated with the buildings located on the site.

As the owner of the assets, Far North District Council may be exposed to financial risk if compliance matters are not addressed. Ongoing non-compliance could result in potential enforcement action, increased liability, or the need for Council to undertake remedial works to ensure the safety of the buildings.

At this stage, no budget provision has been allocated for Council to undertake repair or compliance works associated with the buildings, as these responsibilities sit with the leaseholder under the current lease agreement.

Council staff will continue to monitor the situation and assess any potential financial implications should circumstances change or further action be required.

Āpitihanga / Attachments

Nil

Kaikohe-Hokianga Community Board Meeting Agenda

8 April 2026

8.2 Open Resolutions and Actions Update - April 2026

File Number: A5632943

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

To provide the Kaikohe-Hokianga Community Board with an overview of outstanding open resolutions and actions for Kaikohe-Hokianga Community Board.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Open resolutions are a mechanism to communicate progress against decisions/resolutions.

· Open resolutions are also in place for all formal elected member meetings.

· This report introduces the inclusion of ‘action points’ in this reporting going forward.

· Action points are a mechanism to capture actions that are not part of a formal decision/resolution but require follow up or confirmation from staff.

TŪTOHUNGA / Recommendation

That the Kaikohe-Hokianga Community Board receive the report Open Resolutions and Actions Update - April 2026.

tĀHUHU KŌRERO / Background

Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.

Since some reports received by this Board are informational, they do not generate open resolution items. However, a need has been identified to record and track action points arising from information reports or meeting discussions.

There are currently no action point open items recorded. Moving forward, these will be captured and reported at Board meetings.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Managers will assist in recording and following up outstanding open resolutions or actions points with their staff.

Community Board Coordinators will assist where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings, following the printing of an agenda. Democracy Services staff will support the process by generating reports.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1. Open resolutions April 2026 - A5650394 ⇩