Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

9 April 2026

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage

· Street/public Art.

· Trees on Council land

· Off road public car parks

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:

Thursday 9 April 2026 at 10:00 am

Te Paeroa Mahi / Order of Business

1 Karakia Timatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 19

7.1 Kerikeri Urban Design Framework and Design Guide Project 19

7.2 Amenity Lighting. 44

7.3 Winter 2026 Rural Travel Funding Applications. 53

7.4 Funding Applications. 57

7.5 Chairperson and Members Reports. 83

8 Ngā Pūrongo Taipitopito / Information Reports. 93

8.1 Alfresco dining applications. 93

8.2 Bay of Islands-Whangaroa Community Board Open Resolution Report 104

9 Karakia Whakamutunga / Closing Prayer. 113

10 Te Kapinga Hui / Meeting Close. 113

Bay of Islands-Whangaroa Community Board Meeting Agenda

9 April 2026

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5634917

Author: Imrie Dunn, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held 12 March 2026 as a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2026-03-12 Bay of Islands-Whangaroa Community Board Minutes - A5620637 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

9 April 2026

7 Ngā Pūrongo / Reports

7.1 Kerikeri Urban Design Framework and Design Guide Project

File Number: A5606428

Author: Giles Dodson, Senior Strategic Planner

Authoriser: Tammy Wooster, Group Manager Planning and Policy

Take Pūrongo / Purpose of the Report

The purpose of the report is to introduce the Kerikeri Urban Design Framework and Design Guide project (the project) and to seek endorsement from the Bay of Islands-Whangaroa Community Board (the Board) to alter the scope of this project as it is proposed in the Te Pātukurea Kerikeri-Waipapa Spatial Plan (Te Pātukurea).

Te Pātukurea identifies the need for an urban design framework for Kerikeri-Waipapa, and includes this project in its implementation plan. When Te Pātukurea was developed and approved an urban design project that encompassed both Kerikeri and Waipapa was contemplated.

The scope change proposed is:

· focusing the urban design project on Kerikeri

· addressing Waipapa urban design matters via the Waipapa Structure Plan project.

WhakarĀpopoto matua / Executive Summary

This report:

· describes the the Kerikeri Urban Design Framework project and its development to date

· provides a rationale for focusing the project only on Kerikeri

· recommends the Board endorse this change of focus.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board receives this report, and:

a) endorse the recommendation to Te Kūkupa Committee for Strategy Policy and Regulation to narrow the focus of the Kerikeri-Waipapa Urban Design Framework project to Kerikeri alone.

1) TĀhuhu kŌrero / Background

Council adopted Te Pātukurea in June 2025[1]. Translating Te Pātukurea’s urban design principles into an actionable framework is a short-term project directed by Te Pātukurea’s implementation plan[2][3].

As recommended by this report, the purpose of the project is to:

· give effect to the urban design principles that guide Te Pātukurea

· address key urban design challenges and opportunities in Kerikeri

· provide a framework in which long-term community urban design aspirations in Kerikeri can be realised.

The project will produce:

· an integrated urban design framework, elaborating a design vision and implementation plan for the future Kerikeri urban area

· design guidelines informing future medium density residential and commercial development in Kerikeri.

The project scope is the proposed extent of the future Kerikeri urban area, as described in Te Pātukurea (see below). This area includes the Kerikeri town centre, existing urban area (red line, below) and the areas proposed for intensification (residential zone and medium-density residential zone) (dark yellow and light yellow outside the red line).

Fig 1. Kerikeri urban area, from Te Pātukurea

A map of a city

AI-generated content may be incorrect.

The project is consistent with current national policy direction set out in the National Policy Statement for Urban Development 2020 (NPS-UD), which requires that urban areas are well-functioning, resilient and responsive to change.

The recently announced planning sector reforms and how these will specifically affect the implementation of a local urban design framework and design guidelines is not certain at this time^{^[4]}. However, the changes signalled to land use and development rules, such as reduced ‘visual amenity’ or landscape protections may only affect a narrow dimension of urban design, which is concerned with the overall design of urban systems. The emerging picture of reform maintains a focus on ‘well-functioning urban areas’[5].

The project plan takes account of this uncertainty through a mid-year ‘hold point’, allowing for implications of Proposed District Plan decision making and Planning Bill enactment to be understood[6].

The project will run throughout 2026 and aims to have a completed design framework and design guidelines for adoption by Council in early 2027. The project will follow established urban design methodology, progressing through the following stages:

1. Project establishment - (Jan – March 2026)

2. Discovery – early stage research, context analysis and engagement (April -June 2026)

3. Options development – focused, workshop-based options development (July-Sept 2026)

4. Confirmation and consultation – testing and confirming options and community consultation (Oct-Dec 2026)

5. Adoption and implementation – adoption by Council and implementation (2027).

Hapū, community and stakeholder involvement

The project will continue to collaborate closely with hapū partners and community stakeholders, in line with the engagement approach indicated in Te Pātukurea’s implementation plan.

The partnership formed with the Hapū Rōpū during Te Pātukurea has been re-established, and a community reference group (see below) is in the process of being formed to guide Te Pātukurea’s implementation. groups will work together to provide important community voice and input into the project.

In preparing a project plan, a broader group of stakeholders with specific interest and influence relating to Kerikeri’s CBD and urban development has been identified and these participants will be directly engaged in line with project stages 2,3 4, and 5.

Local community engagement and consultation will also align with these stages.

At present we are preparing for Stage 1 – Discovery, with early engagement during May. This will include an email newsletter to Kerikeri residents, an online survey and web-based information, and pop-up events in Kerikeri. It will also include direct engagement with key stakeholders. A briefing paper outlining engagement activities will be published prior to the start of this engagement period.

The establishment of the community reference group was the subject of previous formal reports. See: BOI-Whangaroa Community Board (2026, February 12) Minutes of Bay of Islands-Whangaroa Community Board Meeting - Thursday, 12 February 2026 and to Te Kūkupa Committee for Strategy, Policy and Regulation (2026, March 18) Agenda of Te Kūkupa Committee for Strategy, Policy and Regulation Meeting - Wednesday, 18 March 2026.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Originally, Te Pātukurea proposed an urban design project that included both Kerikeri and Waipapa. Subsequent analysis, advice and project development work indicates that a project focused on both towns is unwieldy. The reasons for this are:

· each town has a distinct identity, character and function

· each town has distinct urban design challenges and opportunties

· significant urban change is occuring in Kerikeri, requiring in-depth urban analysis and design

· distinct issues, stakeholders and community interests characterise each town, potentially requiring duplicated consultation on different proposals

· significant community interest in focused attention being paid to Kerikeri’s urban design and development.

Given these reasons, the most efficient means to address urban design matters in the two towns is through separate projects. This approach can be efficiently pursued, because:

· a separate project, the Waipapa Structure Plan Project (WSP), can appropriately incorporate Waipapa urban design matters efficiently and avoid unnecessary complexity

· urban design guidelines for medium density residential development can be adapted to Waipapa as part of the WSP work.

The proposed refinement of urban design work programme was discussed with and has been endorsed by the Hapū Rōpū at a meeting held 20 November, 2025.

Lastly, the Te Pātukurea Implementation Plan contemplates a flexible approach to achieving the long-term objectives for Kerikeri-Waipapa. Actions within the inplementation plan are ‘indicative’, and changes recommended in this report are in line with this intent[7].

For these reasons it is recommended to narrow the focus of the Kerikeri-Waipapa Urban Design project to Kerikeri alone.

The Waipapa Structure Plan project was the subject of previous formal reports. See: BOI-Whangaroa Community Board (2026, February 12) Minutes of Bay of Islands-Whangaroa Community Board Meeting - Thursday, 12 February 2026 and Te Kūkupa Committee for Strategy, Policy and Regulation (2026, February 18) Minutes of Te Kūkupa Committee for Strategy, Policy and Regulation Meeting - Wednesday, 18 February 2026.

Option 1: Recommend narrowing the focus of the Kerikeri-Waipapa Urban Design Project to Kerikeri alone (recommended option).

Under this option, the Board recommends that the project focuses on Kerikeri. Urban design matters in Waipapa will be addressed via the Waipapa Structure Plan.

Advantages:

· the distinct urban challenges and opportunities in Kerikeri receive sustained focus

· projects in both Kerikeri and Waipapa can proceed efficiently, without overly complex overlap, and duplicated engagement and consultation activities

· clarity of purpose and intent for both projects is maintained.

Disadvantages:

None identified.

Option 2: Do not recommend narrowing the focus of the Kerikeri-Waipapa Urban Design Project to Kerikeri alone.

Under this option the Board does not recommend the change in focus, and it is necessary to revise the urban design project scope to include Waipapa, and also to revise the Waipapa Structure Plan project to exclude urban design matters.

Advantages:

Te Pātukurea’s implementation proceeds unchanged.

Disadvantages:

This option is likely to produce significant complexity, a loss of focus and risks the Waipapa project pursuing an incoherent planning approach. .

This option carries with it the risk of overly complex community engagement and consultation (i.e. distinct, township-specific issues being addressed simultaneously and separate design frameworks being produced).

It also carries the risk of community dissatisfaction with a process that does not focus sustained attention on Kerikeri (or likewise dissatisfaction within the Waipapa community that Waipapa structure planning overlooks urban design matters), given the scale of the urban design challenges faced in Kerikeri and the high level of community interest in these matters.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The recommendation enables important Te Pātukurea implementation projects to proceed without introducing unnecessary complexity and inefficiency into the work. A clear, sustained focus on Kerikeri’s challenges and opportunities can occur, reflecting the scale and pace of urban change currently underway and the high level of community interest in Kerikeri’s future development.

Narrowing the project scope provides clarity of purpose and strengthens the ability of the projects to deliver meaningful, place-specific outcomes. It also allows urban design matters in Waipapa to be addressed more appropriately and efficiently through the Waipapa Structure Plan, rather than diluting focus across two distinct townships with different identities, issues and stakeholders.

Overall, the recommended approach reduces delivery risk, avoids duplication of effort and engagement, and ensures that both Kerikeri and Waipapa benefit from tailored, fit-for-purpose planning processes aligned with Te Pātukurea’s intent.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The project is funded by the Annual Plan, via the Growth Planning and Placemaking operational budget. Sufficient budget has been allocated to the project during financial year 2025/2026. Funds for this project have been included in the budgeting for the 2026/2027 Annual Plan.

Āpitihanga / Attachments

1. Te Patukurea Kerikeri Waipapa - A5607695 ⇩

2. Te Patukurea Urban planning and urban design principles - A5607699 ⇩

3. Urban design framework stages and timeframes - A5608579 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The change of focus recommended in the report has a low level of significance, as determined by the Significance and Engagement Policy
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The project focuses on the urban area of Kerikeri. Although Kerikeri has district-wide importance as the Far North’s largest town and economic centre, specific urban design matters relating to Kerikeri do not have district-wide relevance. The BOI-Whangaroa Community Board’s views are being sought via this report, and subsequent programmed reporting.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The project is engaged in active partnership with the Hapū Rōpū, the mandated mana whenua body representing eight hapū: · Ngāti Hineira · Ngāti Korohue · Ngāti Mau · Ngāti Rangi · Ngāti Rēhia · Ngāti Torehina ki Matakā · Te Uri Taniwha · Te Whiu
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The Hapū Rōpū and a community steering group will be active collaborators in this project. Broader stakeholder and local community engagement and consultation is programmed.
State the financial implications and where budgetary provisions have been made to support this decision.	None.
Chief Financial Officer review.	The CFO has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

9 April 2026

7.2 Amenity Lighting

File Number: A5585708

Author: Tayarni McGee-Rivington, Junior Project Manager

Authoriser: Ken Macdonald, Chief Financial Officer

Take Pūrongo / Purpose of the Report

The purpose of this report is to confirm the approval of the amenity lighting at the Kaeo recreational space and recommend two further locations for investigation.

WhakarĀpopoto matua / Executive Summary

· Amenity lighting plays a key role in improving the safety, accessibility, and attractiveness of public spaces across the Bay of Islands–Whangaroa ward.

· Council’s amenity lighting programme aims to address these issues by delivering small‑scale, energy‑efficient lighting improvements in high‑use areas such as wharfs, boat ramps, parks, and walkways.

· The Community Board’s input is essential to ensure that selected locations reflect community needs, align with ward priorities, and support accessible, safe, and welcoming public spaces for residents, visitors, and businesses.

· The Bay of Islands – Whangaroa Community Board has delegation to approve the locations of amenity lighting.

tŪtohunga / Recommendation

That the Bay of Islands – Whangaroa Community Board

a) approve the installation of amenity lighting at ________ as identified in the Bay of Islands – Whangaroa Community Board 25/28 strategic plan, and

b) recommend __________ and ________ for further investigation to become the third amenity lighting location.

1) TĀhuhu kŌrero / Background

Within the 2024/27 Long Term Plan, $10,000.00 is allocated per year for each of the wards across the Far North District for new amenity lighting installations.

To enable one contract for the amenity lighting capital works to be bundled and achieve efficient delivery and value for money, the Year 1 budget has been combined with the Year 2 and Year 3 budgets and brought forward into Year 2 (2025/2026). As a result, $26,581.53 is now available in the 2025/26 financial year.

In 2024/25 a new amenity light was installed at the Ōkiato Ferry Ramp. The remaining budget allows for two more amenity lights to be installed in the Bay of Islands – Whangaroa ward under the 2024/27 LTP.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

When considering locations for the third amenity light, it is important to note that solar-powered lights are recommended, as they can be installed in locations previously inaccessible to mains power.

The confirmation of two preferred sites will enable Council to make full use of the brought‑forward LTP funds and deliver visible, high‑value improvements to the community earlier than planned.

Following the Community Board’s recommendation of two priority sites, staff will progress the amenity lighting programme and engage a supplier to install the amenity lighting prior to 30 June 2026.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The installation of an amenity light at the Kāeo recreation space was confirmed within the Bay of Islands – Whangaroa Community Board Strategic Plan 2025/28.

crucial, as members have a deep understanding of local priorities, community concerns, and emerging opportunities across the ward.3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

$26,581.53 is available for new amenity lighting installations within the Bay of Islands – Whangaroa Ward.

Typical installation costs range from $9,000 - $12,000 (includes material supply and installation)

Āpitihanga / Attachments

1. Solar Light Specifications - A5585403 ⇩

2. Solar Light Pole Specifications - A5585405 ⇩

3. Example of the solar light at night - A5585401 ⇩

4. Example of solar light at Okiato Ferry Ramp - A5585400 ⇩

5. BOIW Amenity Lighting Project Schedule - A5652347 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This report has a low degree of significance; public consultation is not needed for these decisions to be made.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	FNDC Street Lighting Policy (#4110) NZS1158 – Lighting for Roads and Public Spaces
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Deciding where amenity lighting is installed throughout the district is part of Community Board delegations
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No, iwi and hapu have not yet been consulted, once locations are recommended by the community board the relevant iwi and hapu will be contact for input. Currently no implications to Māori perceived as a result of this request.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The effects of the installation of amenity lighting will be positive for the communities that use the areas.
State the financial implications and where budgetary provisions have been made to support this decision.	Provided under financial implications and budgetary provision.
Chief Financial Officer review.	Chief Financial Officer has reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

9 April 2026

7.3 Winter 2026 Rural Travel Funding Applications

File Number: A5642757

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

To allocate Rural Travel Funding for the 2026 winter sporting season.

tŪtohunga / Recommendation

That Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Bay of Islands Gymnastics $126

b) Kerikeri Football Club $1,639

c) Kerikeri High School $163

d) Moerewa Tigers Rugby League Club $882

e) Otiria Rugby Football and Sports Club $170

f) Russell Football Club $170

g) The Bubz Netball $189

h) Whangaroa College $655

TOTAL $3,994

1) TĀhuhu kŌrero / Background

The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented by central government. The strategy is yet to be developed.

Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding. This funding round is the first of two funding rounds for the current financial year, for sporting activities taking place in summer, or until approximately April 2026 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close online (including on Council’s Facebook page), with the closing dates notified on the Rural Travel Funding page at the start of each calendar year (when the Community Board meetings dates are set). The Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Eight applications were received for winter sports funding, for 634 children in the Bay of Islands-Whangaroa Community Board area.

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.

Project reports for any previous grants have been received from all the current applicants. The funding recommendation summary is attached.

	Sport New Zealand (Rural Travel)
What are the Objectives?	Subsidise travel for junior teams participating in local sport competition.
How much is available?	$29,400 across the Far North District
Funding is not available for	Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.
Who can apply?	Schools and clubs.
What age group is funding for?	Funding is available for youth/children aged 5 - 19 years of age.
Eligible Sports	Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand to increase participation in sport by young people living in rural communities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Council now receives one grant annually from Sport New Zealand. Sport Northland no longer offer Tū Manawa funding through Councils and undertake granting of this funding themselves.

The total budget for rural travel funding for the 2025/26 financial year for the whole of the Far North District is $29,400 and all applications were considered together.

Āpitihanga / Attachments

1. BOIWCB - Rural Travel Fund Breakdown - A5648313 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy, Te Pae o Uta and the Sport New Zealand Rural Travel Fund Guidelines.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

9 April 2026

7.4 Funding Applications

File Number: A5651163

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The purpose of this report is to allow the Bay of Islands-Whangaroa Community Board (the Board) to consider the application/s received for the Community Grant Fund/Placemaking Fund.

WhakarĀpopoto matua / Executive Summary

· There are two new applications requesting $4,178. One applicant is seeking funding from the Board for each of the remaining years of the triennium.

· The Board has $36,299 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $87,149 to allocate for the Placemaking Fund in the 2025/2026 financial year.

TŪTOHUNGA / RECOMMENDATION

That the Bay of Islands-Whangaroa Community Board approve the sum of $1,082 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Opua Pest Plant Patrol for costs towards vests and brochure printing.

TŪTOHUNGA / RECOMMENDATION

That the Bay of Islands-Whangaroa Community Board approve the sum of $3,096 (plus GST if applicable) be paid from the Board’s Community Grant fund account Bay of Islands Country Rock Festival for costs towards 2026 festival.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s Long-Term Plan. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride;

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant	Requested	Recommend	Comments
Opua Pest Plant Patrol – Vests and brochure	$1,082	$1,082	The applicant spoke to the Board at their March meeting and was encouraged to apply by the Board. They are a volunteer group who have covered costs out of their own pocket up to this time. While the application seems to be for 100% of the costs, it does not take into account the volunteer contribution of other costs the organisation is covering. This meets community outcomes 1,2,3,5
Bay of Islands Country Rock Festival – 2026 Festival	$3,096	$3,096	The applicant is seeking funding towards the costs of the 2026 Country Rock Festival, a regular event in the community calendar. The Board has granted funding of $2,986 (2021), $5,000 (2022), $5,000 (2023) and $2,743 (2024). The event is well attended by guests from outside the district and supported by the local community. This meets community outcomes 1,2,3,5

Applicant

Requested

Recommend

Comments

Opua Pest Plant Patrol – Vests and brochure

$1,082

The applicant spoke to the Board at their March meeting and was encouraged to apply by the Board. They are a volunteer group who have covered costs out of their own pocket up to this time. While the application seems to be for 100% of the costs, it does not take into account the volunteer contribution of other costs the organisation is covering.

This meets community outcomes 1,2,3,5

Bay of Islands Country Rock Festival – 2026 Festival

$3,096

The applicant is seeking funding towards the costs of the 2026 Country Rock Festival, a regular event in the community calendar. The Board has granted funding of $2,986 (2021), $5,000 (2022), $5,000 (2023) and $2,743 (2024).

The event is well attended by guests from outside the district and supported by the local community.

This meets community outcomes 1,2,3,5

Take Tūtohunga / Reason for the recommendation

The applicants were required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option One: Authorise funding for the full amount requested.

Option Two: Authorise partial funding.

Option Three: Decline funding the application.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Opua Pest Plant Patrol - A5651160 ⇩

2. Bay of Islands Country Rock Festival 2026 - A5651161 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Applications received are assessed against the Community Grants Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to the applications received in relation to whenua and/or wai.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made, and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

9 April 2026

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Alfresco dining applications

File Number: A5637940

Author: Shenae Barker, Team Leader - Monitoring

Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

To seek approval for twelve (12) alfresco dining applications on Council-controlled land, comprising twelve (12) renewal applications (including two renewals with change of ownership).

WhakarĀpopoto matua / Executive Summary

• Eleven alfresco dining applications have been received.
• Eleven applications are renewals of existing permits, including two with change of ownership.
• The renewal applications relate to established outdoor dining areas that have previously been approved and are operating in accordance with permit conditions.
• All applications meet Council requirements and are recommended for approval subject to standard conditions.

tŪtohunga / Recommendation

That the Bay of Island-Whangaroa Community Board:

a) uplift the following Alfresco Dining Applications; and

b) approve the following alfresco dining applications, subject to Council’s standard terms and conditions:

i) Renewal applications:

1. ALF-103 – Rocksalt Bar and Restaurant, Corner Kerikeri Road and Cobham Road, Kerikeri

2. ALF-102 – Spice Grill, 20 Leigh Street, Kaeo

3. ALF-96 – Burger Fiasko, 60 Kerikeri Road, Kerikeri (Renewal – Change of Ownership)

4. ALF-93 – Seaside Restaurant, 29 The Strand, Russell

5. ALF-65 – Kerikeri Lunchbox, 69 Kerikeri Road, Kerikeri

6. ALF-50 – Sushi Gallery, 2G/60 Kerikeri Road, Kerikeri

7. ALFRES-7 – The Wave Kitchen and Bar, 78 Marsden Road, Paihia

8. ALFRES-5 – Butterfish Restaurant, 25 The Strand, Russell

9. ALFRES-4 – Cellini's Gelateria Icecream Ltd, 9/68 Marsden Road, Paihia

10. ALFRES-2 – Paihia Bakery, 39 Williams Road, Paihia

11. ALFRES-1 – Third Wheel Coffee Co, 78-94 Marsden Road, Paihia (Renewal – Change of Ownership)

1) TĀhuhu kŌrero / Background

Council regulates alfresco dining activities located on legal road and Council-controlled land to ensure pedestrian safety, accessibility, and appropriate use of public space.

Permit holders are required to renew approvals periodically to ensure continued compliance with Council standards and regulatory requirements.

This report addresses Eleven applications across Paihia, Kerikeri, Russell, Kawakawa, and Kaeo. Total tables 40, 1-6 per site.

Eleven applications are renewals of existing approved dining areas. Two of these renewals involve a change of ownership (Burger Fiasko and Third Wheel Coffee Co).

Rocksalt Bar and Restaurant (ALF-103)

· Location: 1 Cobham Road

· Tables: 6

Assessment:
Largest allocation in Kerikeri. Located in a busy commercial area.

Risk Level: Moderate (pedestrian flow)

Spice Grill (ALF-102)

· Location: 20 Leigh Street

· Tables: 2

Assessment:
Low-density rural setting.

Risk Level: Very Low

Burger Fiasko (ALF-96)

· Location: 60 Kerikeri Road

· Tables: 1

Assessment:
Minimal footprint.

Risk Level: Very Low

Seaside Restaurant (ALF-93)

· Location: 29 The Strand

· Tables: 5

Assessment:
Waterfront location with high pedestrian and visual sensitivity.

Risk Level: Moderate

Kerikeri Lunchbox (ALF-65)

· Location: 69 Kerikeri Road

· Tables: 3

Assessment:
Typical café-scale outdoor seating.

Risk Level: Low

Sushi Gallery (ALF-50)

· Location: 2G/60 Kerikeri Road

· Tables: 4

Assessment:
Moderate scale within retail frontage.

Risk Level: Low–Moderate

The Wave Kitchen and Bar (ALFRES-7)

· Location: 78 Marsden Road

· Tables: 4

Assessment:
Tourism-focused hospitality site.

Risk Level: Moderate

Butterfish Restaurant (ALFRES-5)

· Location: 25 The Strand

· Tables: 5

Assessment:
Similar waterfront context; high amenity value.

Risk Level: Moderate

Cellini’s Gelateria (ALFRES-4)

· Location: 9/68 Marsden Road

· Tables: 2

Assessment:
Small-scale, low-impact.

Risk Level: Low

Paihia Bakery Espresso (ALFRES-2)

· Location: 39 Williams Road

· Tables: 3

Assessment:
Daytime café, moderate foot traffic.

Risk Level: Low

Third Wheel Coffee (ALFRES-1)

· Location: 78–94 Marsden Road

· Tables: 5

Assessment:
Higher seating density in busy tourism area.

Risk Level: Moderate

Approval Conditions

Annual inspection is required.

The approval and approved plan must be displayed at all times during trading.

Trading is limited to the area designated on the approved plan. The Licensee is required to remove all items used for alfresco dining by 10.00pm each day, unless otherwise specified in writing.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The renewal applications have been assessed against:

· Compliance history

· Pedestrian clearway requirements

· Public safety and visibility

· Accessibility standards

· Suitability of location

All renewal applicants are currently operating in accordance with their permit conditions. No significant complaints or enforcement issues have been identified.

Where ownership has changed, the new operators have accepted responsibility for complying with existing permit conditions.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applications comply with Council’s regulatory and operational requirements. Renewal applicants have demonstrated satisfactory compliance history.3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Application and permit fees are charged in accordance with Council’s Fees and Charges Schedule.

There are no unbudgeted financial implications. Monitoring and administration are accommodated within existing operational budgets.

Āpitihanga / Attachments

Nil

[1] Te Pātukurea Kerikeri-Waipapa Spatial Plan is available here: 7c20325a1437bc62ed2ee7934b0ea346a9477919.pdf

[2] Te Pātukurea’s Implementation Plan is available here: Implementation-Plan.pdf

[3] Refer to the attachments for the specific Te Pātukurea sections dealing with Kerikeri-Waipapa planning matters and the urban planning and design principles.

[4] At present future zoning categories and overlays, their application and related rules are unknown.