AGENDA
Wednesday, 11 March 2026
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Time: |
10.00am |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Member Jessie McVeagh - Chairperson
Member Scarlet Mokaraka – Deputy Chairperson
Member Arohanui Allen
Member Eddie Court
Member Denis Orme
Member Doug Te Wake
Member Kelly van Gaalen
Member John Vujcich
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11 March 2026 |
The Local Government Act 2002 states the role of a Community Board is to:-
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Wednesday 11 March 2026 at 10.00am
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Alfresco Dining Applications
7.2 Removal of a Pohutukawa Tree at 5 Memorial Avenue, Kaikohe
7.5 Chairperson and Members Reports
8 Ngā Pūrongo Taipitopito / Information Reports
8.2 Petition "Public Toilets for Waimamaku"
8.3 Open Resolutions and Actions Update - March 2026
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
To be decided on the day.
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
§ Jackie Sanders and Leslie Lucas – representing Savour Northland.
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11 March 2026 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5554477
Author: Rhonda-May Whiu, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 11 February 2026 to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2026-02-11
Kaikohe-Hokianga Community Board Minutes - A5558103 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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11 March 2026 |
7 Ngā Pūrongo / Reports
7.1 Alfresco Dining Applications
File Number: A5597508
Author: Shenae Barker, Team Leader - Monitoring
Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations
Take Pūrongo / Purpose of the Report
To allow the Kaikohe Hokianga Community Board the opportunity to provide comment on three alfresco dining renewal applications within the Kaikohe Hokianga ward.
WhakarĀpopoto matua / Executive Summary
An application has been received from Kaikohe Bakehouse Cafe, located at 77 Broadway, Kaikohe, for the renewal of its existing alfresco dining approval (File Number ALF-88).
The purpose of this report is to present the renewal application to the Kaikohe Hokianga Community Board for comment. The renewal relates to the continued use of Council-controlled land (footpath area) for outdoor dining purposes.
The application has been reviewed by staff and is considered consistent with previous approvals and relevant Council policies. There are no identified significant issues associated with the renewal.
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That the Kaikohe Hokianga Community Board: a) Receive the report Alfresco Dining Renewal Application – ALF-88; and b) Provide comment on the renewal application from Kaikohe Bakehouse Cafe, 77 Broadway, Kaikohe.
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1) TĀhuhu kŌrero / Background
Kaikohe Bakehouse Cafe currently operates an approved alfresco dining area outside its premises at 77 Broadway, Kaikohe.
The business has applied for a renewal of its alfresco dining permit to continue utilising the designated footpath space for customer seating. The renewal ensures compliance with Council requirements for the use of public space and provides an opportunity to confirm that safety, accessibility, and operational standards continue to be met.
The application has been assessed against relevant Council policies and operational requirements.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
As a renewal application, the activities are established and have previously operated under approval. There are no identified compliance concerns at the time of writing this report.
The Kaikohe Hokianga board may provide comment on the renewal application.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The recommendation enables the Community Board to fulfil its role in providing local input on the use of public space within its ward.
Supporting the renewal aligns with Council’s objectives of enabling local economic activity while ensuring safe and accessible public spaces.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no direct financial implications for Council beyond standard administrative processing.
Any applicable alfresco dining fees are charged to the applicant in accordance with Council’s Fees and Charges Schedule.
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Regulation of alfresco dining is outlined in the Road Use Bylaw 2022. The rules around approvals for alfresco dining are unchanged in effect. As these applications are renewals of existing approvals, the level of significance is considered low. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Use Bylaw 2022 – Part 4 clause 13 and Part 7. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This matter relates to alfresco dining approvals within the Kaikohe Hokianga ward. The Kaikohe Hokianga Community Board has delegation to comment on alfresco dining applications. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.
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Māori had the opportunity to contribute during the consultation process on the Road Use Bylaw 2022. These renewal applications are not considered significant.
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State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
The Road Use Bylaw 2022 was adopted on 19 May 2022 following consultation. This report aligns with the adopted bylaw framework. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Regulation of alfresco dining is relevant to hospitality businesses, their employees, and members of the public, including pedestrians and mobility users. Pedestrian access requirements are assessed to ensure continued safe use of the footpath. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications.
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11 March 2026 |
7.2 Removal of a Pohutukawa Tree at 5 Memorial Avenue, Kaikohe
File Number: A5532997
Author: Estee Rapatini, Senior Facilities Technical Officer
Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations
Take Pūrongo / Purpose of the Report
The purpose of this report is to seek approval from the Kaikohe - Hokianga Community Board to remove the healthy Pohutukawa tree standing at 5 Memorial Avenue, Kaikohe (Far North District Council headquarters site).
WhakarĀpopoto matua / Executive Summary
· Kaikohe Headquarters is located at 5 Memorial Ave, Kaikohe. The site borders a private residential dwelling, 35 Raihara Street, Kaikohe.The owner of 35 Raihara Street, Kaikohe has requested the tree be removed due to tree roots disrupting the private and public sewer line.As per the Tree and Vegetations Guidelines, Council engaged a qualified arborist to assess the tree, including the consideration of guard or prevention could be met while promoting the health and wellbeing of the tree.
· The tree is not listed on the notable tree register or heritage tree register.
· Trees hold amenity value in our green spaces and contribute to the biodiversity and climate change.
· The Kaikohe-Hokianga Community Board has delegation to approve the removal of healthy trees.
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That the Kaikohe–Hokianga Community Board approve the Pohutukawa located at 5 Memorial Ave, Kaikohe to be removed and that Council pays for this work to be completed. |
1) TĀhuhu kŌrero / Background
Kaikohe Headquarters, located at 5 Memorial Ave, Kaikohe, Northland, is fee simple land:
· Fee Simple, 1/1, Lot 1 Deposited Plan 134473 – a total of 12,801 square meters
The site consists of five buildings with six mature native trees. The Pohutukawa tree causing concern can be seen in the below map.
The below picture shows the following:
- Pohutukawa tree - marked yellow circle
- 35 Raihara Street, Kaikohe, to the right and marked X is the property that has made the request and experiences disruption to their private sewer line.
- Councils public wastewater line, (underground services)
In late October 2025, the neighboring residential property owner approached Te Kaunihera o Te Hiku o Te Ika requesting the removal of a Pohutukawa bordering their property at 35 Raihara Street, Kaikohe due to tree roots encroaching onto their property disrupting the private sewer service line. The property owner has repaired several leaks that have occurred due to the Pohutukawa tree roots.
Council staff physically inspected the tree in November 2025, which appeared healthy and did not pose a health and safety risk upon visual inspection.
A qualified arborist was engaged in December 2025 to assess the tree and investigate root guard measures verses removal of tree. The arborist made the following general statement”
“This tree is of excellent health, perhaps in part due to intermittent supplies of nutrient rich sewage. The foliage density is good with a 90% crown ratio. There is minimal sign of chlorosis or predation.”
Summary of the findings from the full arborist report:
· The extensive root plate makes root pruning of sewer diversion impracticable.
· The extremely poor form of this tree means it becomes more likely to fail as it grows larger and increases the pressure and damage occurring in the unions of most of its limbs.
The full arborist report is attached.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Policy and Strategy Considerations
In accordance with Te Kaunihera o Te Hiku o Te Ika Tree and Vegetation guidelines 2008, section 2.4 – Removal of park trees, this situation does not warrant the removal of healthy trees
“In some extreme situations, trees may cause problems with services and roads. Remedial action will be considered in these situations. Removal will be the most extreme option and will only be considered where all other options have been explored.
Where a significant healthy tree is being considered for removal, community consultation will be undertaken, and the final decision will rest with the relevant community board.”
This also aligns with The Reserves Act 1977: Section 42 - Preservation of trees and bush
(2) The trees or bush on any recreation reserve, or government purpose reserve, or local purpose reserve shall not be cut or destroyed, except in accordance with a permit granted under section 48A or unless the administering body of the reserve is satisfied that the cutting or destruction is necessary for the proper management or maintenance of the reserve, or for the management or preservation of other trees or bush, or in the interests of the safety of persons on or near the reserve or of the safety of property adjoining the reserve, or that the cutting is necessary to harvest trees planted for revenue producing purpose
Option one (recommended):
That the Kaikohe–Hokianga Community Board approve the Pohutukawa to be felled and removed from site at council’s expense.
Specialist advice has been sought to identify that the tree is in healthy condition. However, the tree presents an ongoing risk to the underground services with no way to divert the underground services.
Option two:
That Kaikohe – Hokianga Community Board approve the Pohutukawa to be felled and removed from site at the neighboring property owner’s expense.
Due to the impact affecting the neighboring property owner sewer line. It is within their best interest to support the removal of this tree. The cost for the private property owner is estimated $5,000 - $8,000 for a qualified arborist.
Option three:
That the Kaikohe–Hokianga Community Board support the tree to remain in place.
If the tree is to remain in place the neighbouring property owner will continue to experience disruption to the underground private services. Council may be liable for costs associated with repairs due to failure to prevent further disruption.
Replacement of the trees:
Due to the underground services in place, it is not recommended that a replacement tree be put in place.
Iwi/ Hapu:
Engagement hui with local iwi / hapu will take place 25 February 2026.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The tree(s) present no immediate danger to the public or the neighbouring property. However, is an ongoing nuisance and possible future disruption to the property owner affected.
Should the Kaikohe-Hokianga Community Board support to keep the tree, this will allow them to continue to mature and positively enhance the eco system and amenity value of the site.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
A one-off cost of approximately $5,000 - $8,000 will be incurred to fell the tree and remove from site. There will be zero on-going cost associated with this work. Removal will safeguard the neighboring property owner and councils underground se4rvices from any further disruption.
1. Arborist
Report - A5561061 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low Significance |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Reserves Policy and Tree and Vegetation Guidelines |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Community Board Delegations include Trees on Council Land |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications to Maori perceived as a result of this request. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
No implications to Maori perceived as a result of this request. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
A one-off cost of approximately $5,000 - $8,000 will be incurred to fell the tree and remove from site. There will be zero on-going cost associated with this work. Removal will safeguard the neighboring property owner and councils underground se4rvices from any further disruption. |
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Chief Financial Officer review. |
The CFO has reviewed this document. |
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11 March 2026 |
7.3 Project Funding Reports
File Number: A5585375
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
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That the Kaikohe-Hokianga Community Board note the project reports received from: a) Manaki Tinana Trust – Roof b) Ohaeawai Taiamai Residents Association – Christmas c) Okaihau Community Association – Kitchen d) R Tucker Thompson e) Rob Pink – Rawene Sand f) Savour Northland 2025 g) Tautoro Titans h) Te Mata o Roiroi |
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
TAKE TŪHOTUNGA / REASON FOR THE RECCOMENDATION
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. Manaki
Tinana Trust - A5585350 ⇩ 
2. Ohaeawai
Taiamai Residents Association - Christmas - A5585353 ⇩
3. Okaihau
Community Association - A5585346 ⇩ 
4. R
Tucker Thompson - A5585348 ⇩
5. Rob
Pink - Rawene Sand - A5585352 ⇩
6. Savour
Northland 2025 - A5585349 ⇩
7. Tautoro
Titans - A5585351 ⇩
8. Te
Mata o Roiroi - A5585347 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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11 March 2026 |
7.4 Funding Applications
File Number: A5585395
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
1. This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the meeting.
WhakarĀpopoto matua / Executive Summary
· One application has been received, requesting a total of $6,224.
· The Board has $13,029 to allocate for the Community Board Fund in the 2025/2026 financial year.
· The Board has $95,273 to allocate for the Pride of Place Fund in the 2025/2026 financial year.
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That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Jacman Entertainment Ltd towards the costs for Savour Northland 2026. |
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b) tŪtohunga / Recommendation That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Jacman Entertainment Ltd for costs towards Savour 2027 from 2027/28 financial year funding. |
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c) tŪtohunga / Recommendation That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) per year be paid from the Board’s Community Grant Fund account to Jacman Entertainment Ltd for costs towards Savour 2028 from 2028/29 financial year funding. |
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d) tŪtohunga / Recommendation That funding for Savour 2027 and Savour 2028 is only to be released after a project report has been provided for the event of the previous year that has been accepted by the Board. |
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
matapaki me NgĀ KŌwhiringa / Discussion and Options
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Requested |
Recommend |
Comments |
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Jacman Entertainment Ltd – Savour Northland |
$6,244 |
$2,500 per year |
The applicant is seeking funding for the Savour Northland food festival for promotion and events in Kaikohe-Hokianga Ward. They are requesting funding be granted for the remaining years of the triennium from the Board (this is permitted under the Community Board Grant Funding Policy). They have provided their report for the 2025 Savour Northland festival (provided at the same meeting as this application.) The Board granted the applicant $2,106 to the applicant for the 2025 festival. The Board may grant the applicant funding for a further two years. This gives the applicant certainty for their event and allows them to focus on growing alternative funding sources. They would be required to provide a project report for each year, prior to any additional funding being released. The applicant has applied to all three Boards. This meets community outcomes 2,3,4,5 |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicants are required to complete a standard application form and provide supporting information.
For each application the Board has three options.
Option 1 Authorise funding for the full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.
1. Savour
Northland - A5585354 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy and Te Pae o Uta. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications for Māori in relation to land and/or water. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in each of the individual applications. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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11 March 2026 |
7.5 Chairperson and Members Reports
File Number: A5528223
Author: Melissa Wood, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
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NGĀ TŪTOHUNGA / Recommendation That the Kaikohe-Hokianga Community Board note the March 2026 member reports from Chairperson McVeagh, and Member Orme. |
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.
Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. KHCB
Chair McVeagh Report March 2026 - A5594268 ⇩ 
2. KHCB
Member Orme report March 2026 - A5594273 ⇩
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11 March 2026 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Stage One - Community Adaptation Planning, Te Hōtaka Urutau Hapori-Community Adaptation Programme
File Number: A5556089
Author: Katy Simon, Adaptation Programme Lead Climate Action and Resilience
Authoriser: Ken Macdonald, Chief Financial Officer
TAKE PŪRONGO / Purpose of the Report
To update the Kaikohe-Hokianga Community Board on the Stage One Community Adaptation Planning project.
WHAKARĀPOPOTO MATUA / Executive SummarY
The Climate Action and Resilience Department is starting Stage One of community adaptation planning, as set by Te Hōtaka Urutau Hapori, Council’s Community Adaptation Programme.
This information report outlines the Kaikohe-Hokianga Community Board’s (KHCB) anticipated governance role and introduces the project plan and initial scoping decisions.
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That the Kaikohe-Hokianga Community Board receive the report Stage One - Community Adaptation Planning, Te Hōtaka Urutau Hapori-Community Adaptation Programme .
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tĀHUHU KŌRERO / Background
Council approved Stage One Community Adaptation Planning under Te Hōtaka Urutau Hapori – Community Adaptation Programme in August 2025. Since this decision, the Climate Action and Resilience Department have procured professional services and established a project team to deliver Stage One. Early engagement and relationship-building has also continued with the support of Kaimanaaki Hapori, contracted community advisors. The Stage One project is now formally starting.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Stage One Community Adaptation Planning
By 2027, the project team aims to deliver adopted Community Adaptation Plans for the Stage One area. Attachment A, Stage One Community Adaptation Planning Project Summary, shows the project’s phases, key tasks and decisions, and different roles. Staff will be available to answer questions on the project summary during this March 2026 meeting.
Tonkin + Taylor, Isthmus and Ākau are jointly contracted to deliver Stage One. A project team has been established and is made up of the external specialists, Far North District Council, and Northland Regional Council staff. Katy Simon, Adaptation Programme Lead and Sarah Peri, Kaupapa Māori Lead – Climate Action and Resilience, are the key staff leading this project.
The Stage One area covers Whangapē, Herekino, North Hokianga, South Hokianga and Waimamaku areas. Figure One below shows a map of the area (also shown in Attachment A).
· Figure 1 Stage One Project Area
- What’s happening?
o Future risks from natural hazards to services, places and elements we care about
- What matters most?
o Community values, outcomes and risk tolerance levels that set long-term priorities for services and assets
- What can we do about it?
o Adaptation response options available
- How are we going to do it?
o Preferred short, medium and long responses and the triggers for changing responses
Council’s Pou 1, Stage One, webpage describes adaptation planning in more detail: Pou 1 Community Adaptation Planning | Far North District Council.
Christchurch City Council’s Coastal Hazards Adaptation Plan (2025) provides a good example of a community adaptation plan.
Stage One project also supports:
- Working relationships with tangata whenua and communities
- Collaboration and alignment across FNDC functions
- Collaboration between councils and regional agencies
- Quality of natural hazards risk information
Kaikohe Hokianga Community Board governance role
The Kaikohe Hokianga Community Board has a governance role in Stage One community adaptation planning. This comes from the Board’s role, to represent, and act as an advocate for, the interests of its community. Staff will seek direction on community-specific aspects of the project that fall within the South Hokianga and North Hokianga subdivisions. All decisions will go to full Council.
Community-specific components may include direction on establishing community panels and their terms of reference, draft community outcomes, values and risk tolerances, and community-based criteria for determining preferred adaptation options. Anticipated governance touchpoints are shown in Attachment A.
Decision-making process and wider governance structure
Project structure and decision-making process
Under Te Hōtaka Urutau Hapori – Community Adaptation Programme, Council commits to working alongside communities and tangata whenua on adaptation planning. The project is designed to deliver on this commitment.
This means:
- a haukāinga kaitiaki rōpū – local adaptation tangata whenua expert group will be set up to advise at the project level,
- Community Panels will be established to make recommendations on adaptation decisions to Council,
- staff expect to seek formal hapū or marae representation for the Community Panels.
- North and South Hokianga subdivision Members may also be invited to participate in the relevant Community Panels; and
- Council will be the final decision-maker because it is the main entity responsible for implementing the Community Adaptation Plans.
In some cases, elements of Community Adaptation Plans may need to go to Northland Regional Council, Regional Waters CCO, or other joint regional governance bodies for direction or decision. This will depend on their role and functions in future implementation of adaptation plans.
Attachment A shows the project structure.
Next steps – Stage One scoping report
By June 2026, staff will seek Council’s decision on Stage One scoping report.
A scoping report will decide:
- Sub-areas where adaptation plans will be created
- What we’re planning for – elements of value included, hazards addressed
- The level of detail we’re planning for
- How long we’re planning for – temporal extent for planning decisions
- Who we’re working with, how decisions will be made and who will be involved in implementation
The scoping report will be informed by:
- Existing natural hazards risk information
- Current and future, anticipated legislation
- Current precedent of roles and responsibilities, if not specified in legislation
- Existing, related strategies, plans and projects
- Engagement on tangata whenua and community needs, issues and opportunities
April to May, before a Council decision on the scoping report, Staff can circulate a draft version to the North and South Hokianga subdivision Members.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
n/a
1. Attachment
A - Stage One Community Adaptation Planning Project Summary - A5584382 ⇩ 
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11 March 2026 |
8.2 Petition "Public Toilets for Waimamaku"
File Number: A5606294
Author: Rhonda-May Whiu, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
For the Board to receive the petition requesting Far North District Council to provide new public toilet facility in Waimamaku Township and ensure their ongoing servicing and maintenance.
WHAKARĀPOPOTO MATUA / Executive SummarY
· There are 107 hard copy signatures.
· 9 signatures were on behalf of business and organisation.
· 98 signatures were individuals.
· All signatories are in favour of requesting Far North District Council providing new public toilet facilities in Waimamaku.
· Included as supporting material for consideration in the 27/37 Long Term Plan process
· The Petition has been redacted due to private information on the petition. Copies of the petition can be made available to the board members at their request.
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That the Kaikohe-Hokianga Community Board receive the Petition "Public Toilets for Waimamaku".
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tĀHUHU KŌRERO / Background
The petition was received from the Waimamaku Business and Community Organisations and Community Members on 10 February 2026.
This is widely supported by Waimamaku businesses, wider community and friends.
Waimamaku is a rural community serving residents, workers, and visitors traveling through the South Hokianga region.
Access to clean, safe public toilets is a basic public health need that supports dignity, accessibility, well kept natural environment and community wellbeing. The absence of adequate facilities places pressure on local households and businesses and negatively impacts residents and visitors.
The petition has been received and recorded as supporting material for the KHCB capital project priority, “Development of public toilet services for Waimamaku,” which is included as a proposed project for consideration in the upcoming 2027–2037 Long Term Plan process (KHCB 19/12/25, Agenda item 7.2). The petition will also be referred to the relevant operational areas for their information.
Petitions may be presented to the FNDC or any of its committees or community boards.
Petitions must contain at least 20 signatures, and the request must consist of fewer than 150 words (not including signatures). The petition must be received by the Chief Executive at least five working days before the date of the meeting at which it will be presented.
Petitions must not use offensive language or include malicious statements They may be written in English or te reo Māori.
To be accepted, a petition must be clearly addressed to the Far North District Council.
A petition may be delivered by electronic means.
The name of the principal petitioner must appear at the head of the petition, and that contact information is provided when the petition is presented. The principal petitioner is usually the person who has initiated or organised the petition and presents the petition to Council.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
To enable the Kaikohe-Hokianga Community Board to formally receive the petition and provide a way for the Board to advocate for its community where appropriate.
The petition is addressed to the Far North District Council. It has not been attached to this report because it contains personal information that must be withheld for privacy reasons. A redacted version would add little value, and as the project is already a Community Board priority, attaching the petition was not considered necessary.
The petition includes 107 handwritten signatures: 9 from businesses or organisations and 98 from individuals.
When receiving a petition, the Board must consider whether it supports the request and what action, if any, should follow. As this matter is already being progressed through other channels, the recommendation is simply to receive the petition. Staff will update the petition organisers on the steps the Board has already taken.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this petition.
Nil
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11 March 2026 |
8.3 Open Resolutions and Actions Update - March 2026
File Number: A5588560
Author: Rhonda-May Whiu, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Kaikohe-Hokianga Community Board with an overview of outstanding open resolutions and actions for Kaikohe-Hokianga Community Board.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
· This report introduces the inclusion of ‘action points’ in this reporting going forward.
· Action points are a mechanism to capture actions that are not part of a formal decision/resolution but require follow up or confirmation from staff.
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That the Kaikohe-Hokianga Community Board receive the report Open Resolutions and Actions Update - March 2026.
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tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
Since some reports received by this Board are informational, they do not generate open resolution items. However, a need has been identified to record and track action points arising from information reports or meeting discussions.
There are currently no action point open items recorded. Moving forward, these will be captured and reported at Board meetings.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Managers will assist in recording and following up outstanding open resolutions or actions points with their staff.
Community Board Coordinators will assist where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings, following the printing of an agenda. Democracy Services staff will support the process by generating reports.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Kaikohe-Hokianga
Community Board Open Resolutions March Update - A5599959 ⇩ 
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11 March 2026 |
9 Karakia Whakamutunga / Closing Prayer
