Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage

· Street/public Art.

· Trees on Council land

· Off road public car parks

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:

Thursday 12 March 2026 at 10:00 am

Te Paeroa Mahi / Order of Business

1 Karakia Timatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 16

7.1 Making and Attesting of Declarations. 16

7.2 Reserves adjoining Simson Park Domain - Reserves Act Classification Recommendation 18

7.3 New Road Name: 399 Puketotara Road, Waipapa. 23

7.4 Alfresco dining applications. 30

7.5 Approval of Tourism Frame For Paihia. 35

7.6 Project Funding Reports. 43

7.7 Funding Applications. 64

7.8 Chairperson and Members Reports. 123

8 Ngā Pūrongo Taipitopito / Information Reports. 136

8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report 136

9 Te Wāhanga Tūmataiti / Public Excluded. 143

9.1 Confirmation of Previous Minutes - Public Excluded. 143

9.2 Application for Memorial Plaque on Existing Park Bench. 143

10 Karakia Whakamutunga / Closing Prayer. 144

11 Te Kapinga Hui / Meeting Close. 144

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5590992

Author: Imrie Dunn, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held 12 February 2026 as a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2026-02-12 Bay of Islands-Whangaroa Community Board Minutes - A5577236 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7 Ngā Pūrongo / Reports

7.1 Making and Attesting of Declarations

File Number: A5607065

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

To set out the process for making and attesting of declarations.

WhakarĀpopoto matua / Executive Summary

Council-appointed member Arohanui Allen was unable to attend previous Bay of Islands–Whangaroa Community Board meetings in person to complete her attestation and will therefore make and attest her declaration at this meeting.

tŪtohunga / Recommendation

There is no recommendation or decision required for this report. The minutes will record that the declarations of elected members were made and witnessed.

1) TĀhuhu kŌrero / Background

Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (LGA02) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the LGA02 states that these parts of Schedule 7 apply to Community Boards.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Chief Executives appointed officer will witness the declaration of the Bay of Islands-Whangaroa Community Board Members.

The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:

DECLARATION BY MEMBER (English Version)

I, ________________________________, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Far North District, the powers, authorities, and duties vested in or imposed upon me as Member of the Bay of Islands-Whangaroa Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

Dated at: Turner Centre – Kerikeri, this 12^th day of March 2026.

DECLARATION BY MEMBER (Te Reo Māori Version)

Ko au ko, ________________________________, ka ōati ai ki runga i te pono me te tika ka mutu ki te taumata o tōku atamai me āku whakataunga. Ka mahi ai mō te painga o Te Hiku o te Ika, haere tonu ki ngā ihi me ngā herenga mahi, ka pā ki roto, ka uruhi ki runga i ahau hei mema o Te Poari o Te Hapori o Bay of Islands-Whangaroa, e ai ki te Ture Kāwanatanga ā-Rohe 2002. Te Ture Kāwanatanga ā-Rohe mō ngā Kōrero Whakamōhio me ngā Huihuinga Kōrero 1987, me tāpiri atu ki ērā atu o ngā Ture raini.

He mea whakaū tēnei ki: Turner Centre – Kerikeri, i tēnei rā 12 o Poutūterangi 2026.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report

Āpitihanga / Attachments

Nil

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7.2 Reserves adjoining Simson Park Domain - Reserves Act Classification Recommendation

File Number: A5517271

Author: Robin Rawson, Parks & Reserves Planner

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

This report seeks recommendations from the Bay of Islands - Whangaroa Community Board to Council to either; approve classification of Lot 35 DP 51470 and reclassification of Lots 25 and 26 DP 51470 as recreation reserves, or; to approve classification of Lot 35 as a Local Purpose (Carpark) Reserve under the Reserves Act 1977. All three reserves adjoin Simson Park Domain.

WhakarĀpopoto matua / Executive Summary

· In the last quarter of 2025, a two-month public consultation was undertaken on (1) the draft Reserve Management Plan for Simpson Park, Moerewa and (2) the classification / reclassification of Council-owned reserves adjoining Simpson Park.

· 59 submissions supported the classification of Lot 35 DP 51470 as a recreation reserve and 4 submissions opposed this classification.

· The consultation documentation communicated that if Lot 35 DP 51470 was classified as a recreation reserve that Lots 25 and 26 DP 51470 would be reclassified as recreation reserves, noting that reclassification of Local Purpose reserves does not require public consultation.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) receive the report Reserves Adjoining Simson Park Domain – Reserves Act Classification Recommendation; and

b) recommend that Council reclassifies the following lots as Recreation Reserves;

Lot 25 DP 51470

Lot 26 DP 51470

c) recommend that Council classifies the following lot as a Recreation Reserve;

Lot 35 DP 51470

1) TĀhuhu kŌrero / Background

All of the land parcels forming Simson Park Domain are classified as Recreation Reserve.

Two of the adjoining three parcels fronting Leaity Street were classified by Council in 1985 as Local Purpose (Carpark) Reserves, (Lots 25 & 26 DP 51470). The status of the third land parcel fronting Leaity Street is an unclassified reserve currently held as Local Purpose (Road) under the Reserves Act, (Lot 35 DP 51470), (refer image below). These reserve parcels are Council owned but are not part of Simson Park Domain.

Early consultation on Simson Park Domain's management plan, held in 2024, revealed increased recreational demand and the need for a fourth playing field that was confirmed by a sporting needs assessment commissioned for the Domain. The inclusion of a fourth field in the final reserve management plan would reduce development space for other park uses including possible future redevelopment of Simson Park Hall.

Site Plan of reserves

The Bay of Islands-Whangaroa Community Board approved the initiation of consultation on both classification and the draft management plan in September 2025, and consultation concluded in December 2025. Lot 35, the Local Purpose (Road) Reserve, cannot be included in the approved reserve management plan unless it has been classified as a reserve. The consultation asked for comment on the option of Lot 35 being classified as recreation reserve and communicated that if this parcel was classified as recreation reserve that Lots 25 and 26 would also be classified as recreation reserves, noting that Council is able to reclassify Local Purpose Reserves without public consultation.

Summary of consultation:

· 59 submissions supported the classification of Lot 35 DP51470 as a recreation reserve

· 4 responses were opposed to the classification of Lot 35 DP51470 as a recreation reserve

· 2 respondents said they were not sure about the proposed reclassification

· A further 5 respondents did not have a view on the proposed classification.

Comments in support of reclassification as recreation reserve were as follows:

Needs to be utilised

One hundred percent agree

Under-utilised and would be great to see this used as an overflow for parking with some proper access point into the field area for pedestrians.

Comments in opposition were as follows:

In 2018 on the day of the Council meeting which was to adopt the 2018 dog management bylaw and policy, council managers submitted a last minute change to ban dogs from being off-leash on any reserve in our district. There was no consultation on this with the community, or iwi. If you reclassify this land as 'reserve', a clear consequence is that dogs must be on leash. You have not mentioned this in the Simpson Park consultation documents or as part of this online survey.

Unsure responses were as follows:

I am not 100% sure that I fully understand the implications of this decision

FNDC should focus on its core duties. To fix roads and footpaths and water leaks etc.

Section 17 of the Reserves Act 1977 states that recreation reserves have ‘the purpose of providing areas for the recreation and sporting activities and the physical welfare and enjoyment of the public, and for the protection of the natural environment and beauty of the countryside, with emphasis on the retention of open spaces and on outdoor recreational activities, including recreational tracks in the countryside’.

Section 23 of the Reserves Act 1977 states that local purpose reserves have ‘the purpose of providing and retaining areas for such local purpose or purposes as are specific in any classification of the reserve’.

A recreation reserve can provide for carparking associated with recreation in the adjoining area of reserve.

Reserves must be appropriately classified before a reserve management plan can be approved, so Lot 35, the Local Purpose (Road) Reserve, that forms the entrance to Simson Park Hall cannot be included in the Simson Park Domain reserve management plan until/if it has been classified.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Option 1: Staff recommendation: Classify Lot 35: Local Purpose (Road) Reserve as a Recreation Reserve, and reclassify Lots 25 and 26 as Recreation Reserves

This option will give the greatest flexibility for use and will mean the land can be used for carparking associated with Simson Park Domain and Simson Park Hall and can also be used in part for future redevelopment of Simson Park Hall. All land parcels would be included in the reserve management plan when submitted to Council for adoption.

Option 2: Classify Lot 35: Local Purpose (Road) Reserve as a Local Purpose (Carpark) Reserve. The land could continue to be used for carparking. There would be minimal additional room for redevelopment of the Simson Park Hall which abuts the field to the east. All land parcels would be included in the reserve management plan when submitted to Council for adoption.

Option 3: Do not classify Lot 35: Local Purpose (Road) Reserve. Only include Lot 25 and Lot 26 in the reserve management plan as Local Purpose (Carpark) Reserves.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Classification of Lot 35 will allow this parcel to be included in the reserve management plan.

Classification of all three parcels (Lots 25, 26 and 35), as Recreation Reserves is consistent with the predominant community view and will allow these parcels to be managed as part of Simson Park Domain. This will provide the greatest flexibility for future management and development of Simson Park Domain and will best meet the aspirations of the community.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Gazetting costs are expected to be less than $300. There are no other financial implications as a result of this report.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The classification of parcels of land adjoining Simson Park Domain has minor significance as the parcels form a small percentage of the park however it would allow more efficient use of this land as part of the park.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The three parcels adjoining Simson Park Domain are all reserves under the Reserves Act 1977. Appropriate classification is a guiding principle in the Reserves Act 1977 and is aligned with the FNDC Parks and Reserves Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	In addition to the wider roles of the Community Board to represent, and act as an advocate for, the interests of its community, and to consider and report on matters referred to it by Council, Community Boards also have a delegation in relation to civic amenities including reserves.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	A representative from Ngāti Kōpaki and Ngāti Te Ara has been involved throughout the planning process and has supported the community aspirations for this valuable park.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The Reserves Act provides for formal consultation that is publicly notified, and a two month consultation concluded in December 2025. Issues were raised with representatives from the Sporting Codes and other groups including the Simson Park Hall Committee throughout the development of the plan so that their needs were understood.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications as a result of this report, apart from Gazetting costs, which are expected to be less than $300.
Chief Financial Officer review.	The Chief Financial Officer reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7.3 New Road Name: 399 Puketotara Road, Waipapa.

File Number: A5598213

Author: Trinity Lane, Finance and Customer Services Administrator

Authoriser: Andy Brown, Transportation Business Manager - Transportation Services

Take Pūrongo / Purpose of the Report

That the Bay of Islands-Whangaroa Community Board name the private road located at 399 Puketotara Road, Waipapa.

WhakarĀpopoto matua / Executive Summary

· A road naming application was received on the 29th of September 2025

· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves, and other community facilities.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board name a private road “Te Mata Lane” that is located at 399 Puketotara Road, Waipapa.

1) TĀhuhu kŌrero / Background

Alan and Wendy Rivers submitted a road naming application on 29 September 2025 to name a private road at 399 Puketotara Road, Waipapa.

The subdivision of 399d will increase the current number of lots by two. As outlined in the applicant’s resource consent decision (Condition 3), “Prior to the approval of the survey plan pursuant to Section 223 of the Act, the consent holder shall: (b) Provide for Council’s approval a preferred name and two alternatives for the private way.”

Three proposed road names were forwarded to Land Information New Zealand for approval. Land Information New Zealand confirmed all three proposed road names are acceptable for use and can be approved as per the Addressing Standards 2011.

· Te Mata Lane

· Rivermeet Lane

· Huinga Lane

Feedback was requested from Ngāti Rēhia regarding the proposed road names. A response was received confirming two of the three proposed road names (Te Mata Lane, Riversmeet Lane) are acceptable for use with the exception that the second option, “Riversmeet Lane,” is submitted with the Māori translation of “Te Tahawai Lane.” The applicant was not in favour of the translation and has since decided that there are too many roads within the district that have the word “River” in them. They therefore wish for this proposed road name to be the last and least favoured option. Ngāti Rēhia were not in favour of the third proposed road name, Huinga Lane.

This leaves Te Mata Lane as the preferred name for the applicants.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The proposed road names are as follows:

· Preferred option: Te Mata Lane- This is the name of the historic forestry block in the area.

· Applicants least preferred option: Riversmeet Lane/ Te Tahawai Lane- The property has a river boundary and tributary that “meet.”

· Declined by Ngāti Rēhia: Huinga Lane- The word Huinga translates to “meeting” or “junction”

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Hapu Approval - A5598176 ⇩

2. Owner feedback - A5598175 ⇩

3. Map - A5598177 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Ngāti Rēhia provided a response confirming their support of two/three proposed road names with the exception that “Riversmeet Lane” is submitted with the Māori translation of “Te Tahawai Lane.”
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All affected homeowners have been consulted and have provided their feedback. There were no objections to the proposed road names.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7.4 Alfresco dining applications

File Number: A5598285

Author: Shenae Barker, Team Leader - Monitoring

Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

To consider twenty (20) alfresco dining applications on Council-controlled land, comprising nineteen (19) renewal applications (including two renewals with change of ownership) and one (1) new application, and to determine whether approval should be granted subject to standard conditions.

WhakarĀpopoto matua / Executive Summary

• Twenty alfresco dining applications have been received.

• Nineteen applications are renewals of existing permits, including two with change of ownership.

• One application (ALFRES-8 Kawakawa Bakehouse Cafe & Roast, 68 Gillies Street, Kawakawa) is a new application.

• The renewal applications relate to established outdoor dining areas that have previously been approved and are operating in accordance with permit conditions.

• The new application has been assessed against pedestrian safety, accessibility, and public amenity requirements.

• All applications meet Council requirements and are recommended for approval subject to standard conditions.

tŪtohunga / Recommendation

That Bay of Islands – Whangaroa Community Board approve the following alfresco dining applications, subject to Council’s standard terms and conditions:

a. Renewal applications:

1. ALF-104 – El Cafe, 2 Kings Road, Paihia

2. ALF-103 – Rocksalt Bar and Restaurant, Corner Kerikeri Road and Cobham Road, Kerikeri

3. ALF-102 – Spice Grill, 20 Leigh Street, Kaeo

4. ALF-96 – Burger Fiasko, 60 Kerikeri Road, Kerikeri (Renewal – Change of Ownership)

5. ALF-93 – Seaside Restaurant, 29 The Strand, Russell

6. ALF-83 – Konnie's Kafe' Limited, 39 Gillies Street, Kawakawa

7. ALF-65 – Kerikeri Lunchbox, 69 Kerikeri Road, Kerikeri

8. ALF-63 – Avo Sushi, Lot 3, Williams Road, Paihia

9. ALF-50 – Sushi Gallery, 2G/60 Kerikeri Road, Kerikeri

10. ALF-49 – Duke Of Marlborough Business Limited, 35 The Strand, Russell

11. ALF-48 – CC’s Cafe Cinema, 29 Hobson Avenue, Kerikeri

12. ALF-39 – The Gables Restaurant, 19 The Strand, Russell

13. ALF-37 – Jimmy Jacks Rib Shack, 9 Williams Road, Paihia

14. ALF-3 – Sharp Cafe, 88 Kerikeri Road, Kerikeri

15. ALFRES-7 – The Wave Kitchen and Bar, 78 Marsden Road, Paihia

16. ALFRES-5 – Butterfish Restaurant, 25 The Strand, Russell

17. ALFRES-4 – Cellini's Gelateria Ice Cream Ltd, 9/68 Marsden Road, Paihia

18. ALFRES-2 – Paihia Bakery, 39 Williams Road, Paihia

19. ALFRES-1 – Third Wheel Coffee Co, 78-94 Marsden Road, Paihia (Renewal – Change of Ownership)

b. New application:

1. ALFRES-8 – Kawakawa Bakehouse Cafe & Roast, 68 Gillies Street, Kawakawa

1) TĀhuhu kŌrero / Background

Council regulates alfresco dining activities located on legal road and Council-controlled land to ensure pedestrian safety, accessibility, and appropriate use of public space.

Permit holders are required to renew approvals periodically to ensure continued compliance with Council standards and regulatory requirements.

This report addresses twenty applications across Paihia, Kerikeri, Russell, Kawakawa, and Kaeo.

Nineteen applications are renewals of existing approved dining areas. Two of these renewals involve a change of ownership (Burger Fiasko and Third Wheel Coffee Co).

One application (Kawakawa Bakehouse Cafe & Roast) is a new request to occupy footpath space for outdoor dining purposes.

Kawakawa Bakehouse Cafe & Roast – Alfresco Dining Application

Kawakawa Bakehouse Cafe & Roast has filed a new alfresco dining application and paid the necessary application fee of $715.00.

The Kawakawa Bakehouse Cafe & Roast, located at 68 Gillies Street, Kawakawa, seeks approval to occupy an area of public land directly outside their premises for the purpose of alfresco dining.

The approved alfresco plan provides for nine (9) tables with chairs, arranged within the designated area shown on the approved plan. The layout maintains the required pedestrian clearway and does not obstruct vehicle crossings or adjacent businesses.

A copy of the alfresco dining application and approved plan is enclosed.

· Approval Conditions

· Annual inspection is required.

· The approval and approved plan must be displayed at all times during trading.

Approval is granted for nine (9) tables with chairs only.

Trading is limited to the area designated on the approved plan. The Licensee is required to remove all items used for alfresco dining by 10.00pm each day, unless otherwise specified in writing.

All new alfresco dining applications are forwarded to the Northland Transportation Alliance (NTA) and, where applicable, Waka Kotahi NZ Transport Agency for comment in relation to road safety matters that may be impacted by alfresco dining taking place within the road corridor.

NTA has reviewed the application and has no objection, as the proposal maintains the required pedestrian clearway.

Waka Kotahi has no objection, provided that the approved layout does not impede footpath users, including mobility scooters and prams.

As this application has been lodged during the current approval period, if approval is granted it will apply for the remainder of the current approval period and will be subject to renewal for the subsequent annual period.

A copy of the draft alfresco dining approval is attached at Attachment B.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The renewal applications have been assessed against:

· Compliance history

· Pedestrian clearway requirements

· Public safety and visibility

· Accessibility standards

· Suitability of location

All renewal applicants are currently operating in accordance with their permit conditions. No significant complaints or enforcement issues have been identified.

Where ownership has changed, the new operators have accepted responsibility for complying with existing permit conditions.

The new application at 68 Gillies Street, Kawakawa has been assessed to ensure:

· Adequate unobstructed pedestrian clearway is maintained

· Safe access for mobility-impaired persons

· No obstruction of vehicle crossings, intersections, or essential services

· Positive contribution to streetscape and town centre vibrancy

The proposed outdoor dining area meets Council’s minimum clearway requirements and does not pose significant safety or accessibility concerns. Any minor risks can be mitigated through standard permit conditions.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applications comply with Council’s regulatory and operational requirements. Renewal applicants have demonstrated satisfactory compliance history. The new application meets pedestrian safety and accessibility standards.

Approval is considered appropriate.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Application and permit fees are charged in accordance with Council’s Fees and Charges Schedule.

There are no unbudgeted financial implications. Monitoring and administration are accommodated within existing operational budgets.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low. The decisions relate to routine operational permits for the temporary occupation of footpath areas.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Local Government Act 2002 Relevant Council Bylaws relating to road and footpath occupation Council Fees and Charges Schedule Long Term Plan outcomes relating to economic development and vibrant town centres
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The applications are site-specific and do not have district-wide implications.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The applications relate to temporary occupation of legal road and do not involve land ownership or water bodies. Implications are considered low. Decision-making processes are consistent with principles of good governance.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Adjacent businesses, pedestrians, mobility-impaired persons, and customers. Accessibility and clearway requirements have been applied.
State the financial implications and where budgetary provisions have been made to support this decision.	No additional financial implications beyond standard operational costs.
Chief Financial Officer review.	Application and permit fees are charged in accordance with Council’s Fees and Charges Schedule. There are no unbudgeted financial implications. Monitoring and administration are accommodated within existing operational budgets.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7.5 Approval of Tourism Frame For Paihia

File Number: A5593096

Author: Mark Inglis, Facilties Lead - Technical Operations

Authoriser: Hilary Sumpter, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

To seek to approve a Tourism Frame fixture on the Paihia waterfront.

WhakarĀpopoto matua / Executive Summary

· This report considers the implications of approving a “Tourist Photo Frame by Rotary” for the Paihia waterfront, on Stockyard Point, at the south end of Paihia Beach.

· The report addresses the issues of compliance with Far North District Council policy, affected parties, risks and mitigations, implications for Māori and estimated costs to Council.

· The proposal is consistent with the 2017 Arts and Memorials in Public Places policy.

· The impact on affected parties is likely to be minimal and the impact on parties interested in the application is likely to be positive.

· The proposal has the support of the local Hapū and Focus Paihia.

· Since the purchase and installation of the frame fixture would be borne by the applicant, and ongoing maintenance costs likely to be minimal, the financial implications of this proposal are minor.

· The report recommends approval of the application, subject to the applicant undertaking the installation works to Council’s specification.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board recommend that Council, approve the installation of a Tourist Photo Frame at Stockyard Point Scenic Reserve in the position indicated.

1) TĀhuhu kŌrero / Background

Rotary Bay of Islands requests approval to install a life-size Tourist Photo Frame at Stockyard Point Reserve. The idea came from one of the club’s members, as this type of installation is widely seen in many towns across New Zealand and further afield to promote tourism. The club’s application is included in this agenda report as Attachment A.

The frame would be a drawcard for photographs of visitors to Paihia and reminds the viewer of where the photograph was taken - resulting in a great advertising platform for the town.

The tourist frame had previously been installed on the Te Tii foreshore but was removed due to concerns raised by the Te Tii Marae Waitangi Kōmiti.

The club requests that it be located on a large open area in Stockyard Point Reserve, at the south end of Paihia Beach as per the image below. The frame is built and ready to be installed. The precise location will be determined by District Facilities staff in consultation with BOI Rotary to ensure a safe and practical siting which aligns with parks maintenance requirements.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

In considering this request, the following issues need to be addressed

· Far North District Council Policy – Council has current policy entitled - “Art and Memorials in Public Places 2017”, which is included in this agenda report as Attachment B. The relevant elements of the policy are considered below:

o Contribution to the profile and identity of the town – the proposed frame bears the name of Paihia town and the resulting picturesque visitor photography will help to raise the profile of the town.

o Durable, easy to maintain and of good quality materials – the frame is made of durable steel and treated timber. It will be concreted in place at the appropriate depth to Council specifications. There may be minor costs incurred in graffiti removal. The Team Leader Technical Operations was consulted and has approved ongoing maintenance of the fixture.

o Comply with standards relating to design and colour – the steel and timber design is compatible with the other parks structures nearby at Stockyard Point Reserve and is sympathetic to the natural rock and foreshore elements present near the site.

o Enhance the public space – the additional seat and style of the unit would enhance the park by providing improved public amenity.

o Community involvement – the policy states that there should be community involvement in decision-making about any proposed memorial. Focus Paihia has been consulted on the matter and has given its approval of the proposal. Given that the scale of this proposal is minor, it would be unnecessary to undertake a formal community consultation on the matter. The local Hapū have been consulted and have approved the location.

o Become Council property – the frame would become a Council asset and require minimal maintenance due to the durable nature of the materials used, namely distressed steel and railway sleepers. BOI Rotary will display a small plaque on the frame to acknowledge its gifting of the frame.

· Affected and Interested Parties – the frame will not make any negative impact on users of the park; in fact it will provide additional seating for park users. With the frame building the profile of the town as a visitor hub it will enhance tourism and business in Paihia.

· Risks and Mitigations – there is a risk of damage to the frame through graffiti or physical force. This would create addition work and cost for the FNDC District Facilities Team. Any damage would be funded through existing operational expenditure for Parks and Reserves. The frame is made from durable materials however and is unlikely to become a drain on council resources.

· Consents – The building consent team has been consulted and building consent is not required. An enquiry regarding requirement for resource consent advised that resource consent is not required.

· Implications for Māori – a representative of Ngāti Kawa, Ngāti Rāhiri and Te Matarahurahu, the local Hapū in the area, has been consulted and supports this new proposed location.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Since the proposal for a Tourist Frame is consistent with Council policy and that the associated risks are relatively minor, it is recommended that the proposal be supported by the Board. The frame will provide a focal point for visitors, will improve the amenity value of the park and be visually consistent with the other public fixtures in the town.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The cost of the frame, and its installation, will be borne by the applicant, so there is no cost to Council for the asset. Operational expenditure for repairs and maintenance is estimated at no more than $200/annum.

Āpitihanga / Attachments

1. Application for Tourist Photoframe from BOI Rotary - A5593781 ⇩

2. Art-and-Memorials-in-Public-Places-2017. - A5593793 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The establishment of a Tourist Photo Frame in Paihia is meaningful for the community, however since its value is modest, and proposed location uncontentious, the relative level of significance is low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This proposal is consistent with the principles and objectives of the following policy: https://www.fndc.govt.nz/__data/assets/pdf_file/0022/18094/Art-and-Memorials-in-Public-Places-2017..pdf
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Community Boards are delegated to make recommendations to Council on the installation of works of art and memorials within their ward or subdivision.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	hapū of the area. A representative of Ngāti Kawa, Ngāti Rāhiri and Te Matarahurahu has approved the new proposed location.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The proposal is unlikely to cause concern or create barriers to other affected parties. The chair of Focus Paihia has been consulted, supports the proposal and commented that the proposed location was suitable.
State the financial implications and where budgetary provisions have been made to support this decision.	Since the installation of the frame will be borne by the applicant and ongoing maintenance costs are likely to be low, the financial implications of this proposal are minor.
Chief Financial Officer review.	The CFO has reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7.6 Project Funding Reports

File Number: A5587199

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Claire Gordon

b) Kawakawa Business Association

c) R Tucker Thompson

d) Savour Northland 2025

e) Vision Kerikeri

f) Whangaroa Health Services Trust

g) Whangaroa Museum

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Claire Gordon - A5586428 ⇩

2. Kawakawa Christmas - A5586430 ⇩

3. R Tucker Thompson - A5586437 ⇩

4. Savour Northland 2025 - A5586431 ⇩

5. Vision Kerikeri - A5586436 ⇩

6. Whangaroa Health Services Trust - A5586434 ⇩

7. Whangaroa Museum - A5586426 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process:

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made, and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7.7 Funding Applications

File Number: A5587274

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The purpose of this report is to allow the Bay of Islands-Whangaroa Community Board (the Board) to consider the application/s received for the Community Grant Fund/Placemaking Fund.

WhakarĀpopoto matua / Executive Summary

· There are five new applications requesting $31,260. One applicant is seeking funding from the Board for each of the remaining years of the triennium.

· The Board has $72,673 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $94,914 to allocate for the Placemaking Fund in the 2025/2026 financial year.

a. TŪTOHUNGA / RECOMMENDATION

That the Bay of Islands-Whangaroa Community Board approve the sum of $616 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to ArtsXL Trust for costs towards 2026 100 x 100 art exhibition.

b. TŪTOHUNGA / RECOMMENDATION

That the Bay of Islands-Whangaroa Community Board approve the sum of $4,315 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Russell Centennial Trust Board for costs to provide updated signage at the Tamati Waka Nene reserve.

c. TŪTOHUNGA / RECOMMENDATION

That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to The Centre for costs towards 2026 community kapa haka classes and concert.

d. TŪTOHUNGA / RECOMMENDATION

That the Bay of Islands-Whangaroa Community Board approve the sum of $3,450 (plus GST if applicable) be paid from the Board’s Pride of Place Fund account to Vision Kerikeri for costs towards restoration of the Wairoa stream

e. tŪtohunga / Recommendation

f. tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Jacman Entertainment Ltd for costs towards Savour 2027 from 2027/28 financial year funding, subject to receiving a project report on the 2026 Savour Northland event.

g. tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) per year be paid from the Board’s Community Grant Fund account to Jacman Entertainment Ltd for costs towards Savour 2028 from 2028/29 financial year funding, subject to receiving a project report on the 2026 Savour Northland event.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s Long-Term Plan. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride;

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant	Requested	Recommend	Comments
ArtsXL Trust – 100 x 100 exhibition	$616	$616	This is the third year this applicant has applied to the Board for funding for this exhibition (receiving $950 in 2024 and $610 in 2025). The applicant is encouraged to request funding from Creative Communities for the 2027 show, but has missed the application cutoff to that committee for 2026. This meets community outcomes 2 and 3.
Russell Centennial Trust Board – Tamati Waka Nene reserve signage	$4,315	$4,315	The applicant is seeking funding to update signage at the Tamati Waka Nene reserve, a Māori reserve they maintain on behalf of FNDC. They are also looking to install directional signage along the Strand. The reserve sign updates have been prepared in cooperation with Ngāti Hao hapū The Board previously granted $2,000 to the applicant in 2020 to upgrade museum signage. This meets community outcomes 1,2,3,5
The Centre – Ngāti Rehia Community Kapa Haka	$7,500	$5,000	The applicant is seeking funding for community kapa haka classes with Ngāti Rehia, concluding in a community concert at Matariki. The Board granted funding to the applicant in 2024 ($6,150) and 2025 ($5,000). This meets community outcomes 1,2,3,5
Vision Kerikeri – Wairoa stream restoration	$3,450	$3,450	The applicant is seeking funding to fell and remove a number of Taiwanese cherry trees and privet on the Wairoa stream track. A large amount of work has been undertaken by community volunteers to improve this area for the wider community benefit. The Board previously granted the applicant $7,935 in 2024 and $2,898 in 2025 for similar work. This meets community outcomes 3,5
Jacman Entertainment Ltd – Savour Northland	$15,379	$10,000 per year	The applicant is seeking funding for the Savour Northland food festival for promotion and events in Bay of Islands-Whangaroa Ward. They are requesting funding be granted for the remaining years of the triennium from the Board (this is permitted under the Community Board Grant Funding Policy). They have provided their report for the 2025 Savour Northland festival (provided at the same meeting as this application). The Board granted the applicant $10,000 for the 2025 festival. The Board may grant funding for a further two years. This gives the applicant certainty for their event and allows them to focus on growing alternative funding sources. They would be required to provide a project report for each year, prior to any additional funding being released. Funding has been requested from the other two boards on the same basis. This meets community outcomes 2,3,4,5

Take Tūtohunga / Reason for the recommendation

The applicants were required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option One: Authorise funding for the full amount requested.

Option Two: Authorise partial funding.

Option Three: Decline funding the application.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. ArtsXL Trust - A5586432 ⇩

2. Russell Centennial Trust Board - A5586429 ⇩

3. The Centre - Kapa Haka - A5586427 ⇩

4. Vision Kerikeri - A5586433 ⇩

5. Savour Northland - A5586435 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Applications received are assessed against the Community Grants Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to the applications received in relation to whenua and/or wai.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made, and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 March 2026

7.8 Chairperson and Members Reports

File Number: A5605627

Author: Stephen FitzHerbert, Community Board Co-Ordinator

Authoriser: Aisha Huriwai, Manager - Democracy Services

TE TAKE PŪRONGO / Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

NGĀ TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board note the February 2026 member reports from Chair Belinda Ward, Deputy Chair Tyler Bamber, Member Jane Hindle, Member Jo Alexander and Member Dane Hawker.

TE tĀHUHU KŌRERO / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.

TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.

Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.

REASON FOR THE RECOMMENDATION

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.