Agenda of Te Koukou - Transport and Infrastructure Committee Meeting

	Authorising Body	Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Koukou Committee for Transport and Infrastructure
	Terms of Reference Adoption	11 December 2025
	Responsible Officer	Head of Infrastructure

Kaupapa / Purpose

The purpose of the Te Koukou Committee for Transport and Infrastructure (the Committee) is to ensure cost effective, quality and sustainable infrastructure decisions are made to meet the current and future needs of Far North communities and that Councils infrastructure assets are effectively maintained and operated.

The Committee will review the effectiveness of the following aspects:

· Affordable core infrastructure to support healthy and sustainable living;

· Operational performance including monitoring and reporting on significant infrastructure projects

· Delivery of quality infrastructure and district facilities

· Financial spend and reprogramming of capital works

· Property and other assets

Ngā Huānga / Membership

The Council will determine the membership of the Committee.

Te Koukou – Transport and Infrastructure Committee will comprise of at least six elected members (one of which will be the chairperson). Kahika / Mayor Moko Tepania is an ex-officio member of all Committees.

Cr Felicity Foy (Chairperson)
External Appointment Deputy Chairperson

Cr Arohanui Allen

Cr Rachel Baucke

Cr Ann Court

Cr Halkyard Harawira

Cr Tāmati Rākena

Kōrama / Quorum

The quorum at a meeting of Te Koukou Committee for Transport and Infrastructure is 4 members.

Ngā Hui / Frequency of Meetings

The Committee shall meet 4 weekly.

Ngā Apatono / Power to Delegate

The responsibilities, duties and powers of the Committee are subject to the prohibition on delegation of powers under Clause 32(1), Schedule 7, Local Government Act 2002, and any other restrictions on delegation under any other relevant legislation.

Te Koukou Committee for Transport and Infrastructure may not delegate any of its responsibilities, duties or powers however it may establish working groups to consider issues within the committee’s areas of responsibilities noting that working groups have no decision-making powers.

Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

Quality infrastructure and Facilities

· Assess and provide advice to Council on strategic issues relating to the provision of Council’s infrastructural activities and district facilities

· Review, and recommend to Council, policy and strategies for the delivery of infrastructural asset services

· Monitor achievement of outcomes included in the Infrastructure Strategy and other transport and infrastructure strategies e.g District Transport Strategy

· Ensure that Council protects its investment in its infrastructural assets in accordance with accepted professional standards

· Monitor the risks, financial and operational performance of the Council's infrastructural activities and facilities

· Monitor major contract performance measures/key result areas (KRAs)

Significant Projects – spend, monitoring and reporting

· Monitor significant projects

· Approve budget overspend (above tolerance levels in the CE delegations) and any reprogramming of capex for a project or programme provided that:

o The overall budget is met from savings

o The overall budget for capex is not exceeded. Where this is not the case, the Committee must either:

§ Recommend to Council that additional funding is approved (outside the Annual Plan or Long Term Plan process), or

§ Recommend as part of the next round of Long Term Plan or Annual Plan process that the funding is considered for inclusion.

· Approve contracts provided they are:

o in accordance with the current year’s plan, whether that be Annual Plan or Long Term Plan, and

o deemed low by the Significance and Engagement Policy

Compliance

· Ensure that operational functions comply with legislative requirements and Council policy

· Ensure that consents associated with Council's infrastructure are being met and renewals are planned for

Service levels (non-regulatory)

· Recommend service level changes and new initiatives to the Long Term and Annual Plan processes.

Property

· Recommend to Council the acquisition or disposal of assets.

· Approve new leases and lease renewals (of non-reserve land), in accordance with the current years’ plan, whether that be Annual Plan or Long Term Plan.

Transport

· Approval of roading contracts beyond CE delegation.

· Monitor roading contracts

· Receive and consider any consultation document and/or any proposed amended or new legislative instrument that may have a transport related outcomes and where appropriate make submissions and enable political advocacy at a Mayoral Forum Level if required

· Receive and adopt the Asset Management Plan for Transport

· Receive and adopt Far North District Council's walking and cycling strategies

· Receive and consider any placemaking projects that have a transport related component so the committee can ensure the projects are captured (where appropriate) in our funding and planning instruments

· Receive invitations to apply for external funding opportunities in a timely manner so that the committee may advocate for community-initiated infrastructure projects. (Examples PGF, TIF)

· Receive updates on changes to national and regional policies and Transport Plans that impact on Council provision of infrastructure and where appropriate make submissions or recommendation to Council.

Ngā Ture / Rules and Procedures

Council’s Standing Orders and Elected Member Code of Conduct apply to all meetings.

Reporting and Review of Committee Terms of Reference

In December of each year, the Responsible Officer alongside Democracy Services will submit a report to Council. The report will summarise the activities of the Committee and how it has contributed to the Council’s governance and strategic objectives. This will look at whether the Council are meeting the full requirements of the Committee Terms of Reference and whether any amendments are required to the Committees terms of reference to increase efficient and effective decision making.

The terms of reference of the Committee will be reviewed as part of this report but can be amended by Council at any point throughout the term.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2026

Far North District Council

Te Koukou Infrastructure and Transport Committee

Work Plan 2025 - KEY: Report = Intended R Appeared in Agenda R

Meeting Dates

Infrastructure Group

Work stream/Report Title

25 FEB 25

19 MAR
25

23 APR 25

20 MAY 25

17 JUN 25

22 JUL 25

12 AUG 25

18 SEP 25

XX OCT 25

XX NOV 25

XX DEC 25

Responsible Author / Responsible Manager
Type of Report (Info, Standard, PX)

Transportation

Road Safety Report

Elizabeth Stacey - Information Report

North Hokianga Roading Working Group Update Report
(Meeting Dates 2025: 3^rd May, 5^th July, 16^th August)

Apikali Rokobigi - Information Report

Road Maintenance Report

Apikali Rokobigi - Information Report

Hokianga Ferry Report

Aaron Reilly – Apikali Rokobigi – Information Report

Transport Capital Works Update

Elizabeth Stacey – Information Report

Ōkaihau Petition for Traffic Calming

Elizabeth Stacey – Information Report

Russell/Kororāreka Speed Limits Recommendation

Elizabeth Stacey – Recommendation Report

Infrastructure Delivery

Fluoridation Equipment Procurement

Stuart Hofstetter – Recommendation Report – PUBLIC EXCLUDED

IAF Kaikohe

Fauna Murphy – Information Report - – PUBLIC EXCLUDED

Decision Report going to Council 5^th June 2025

Procurements – Parkdale Crescent, Commerce Street, Ōpononi WWTP

Placeholder Only

Infrastructure Services

Infrastructure Compliance (includes Abatement Notice update)

Doug Astill / Mary Moore - Information Report

Infrastructure Working Groups

Doug Astill / Mary Moore - Information Report

Infrastructure Consenting Status

Losaline Finekifolau - Information Report

Consenting Status Report

Losaline Finekifolau - Information Report

Capital Work Programme

Sharon Ryan / Mary Moore - Information Report

Contract Management Update

Mary Moore – Information Report – PUBLIC EXCLUDED

Stormwater Strategy

Losaline Finekifolau - Workshop after Te Koukou Committee Meeting May 2025, Information Report June 2025

Water Services

Waters O & M Report

Tui Mokaraka - Information Report

Asset Management

Infrastructure Engineering

Delivery & Operations

District Facilities Operations Report

Ruben Garcia – Info Report NOT CONFIRMED

Solid Waste Operations Report

Ruben Garcia – Info Report NOT CONFIRMED

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2026

4 Ngā Pūrongo / Reports

4.1 Ōkaihau Traffic Calming

File Number: A5523120

Author: Andy Brown, Transportation Business Manager - Transportation Services

Authoriser: Charlie Billington, Group Manager - Corporate Services

Take Pūrongo / Purpose of the Report

To advise Te Koukou - Transport and Infrastructure Committee (“Te Koukou”) of the outcome of community consultation regarding traffic calming on Settler’s Way, Ōkaihau, and to receive authorisation to commence the work.

WhakarĀpopoto matua / Executive Summary

· On 12 August 2025, Te Koukou resolved to fund up to four temporary speed humps along the urban section of Settlers Way, Ōkaihau subject to final detailed costings not exceeding $300,000.

· The committee required that the community be consulted to determine the number of temporary speed humps to be installed.

· Consultation has been completed, with a total of 128 submissions received, via online survey, email and a drop-in session held at the Ōkaihau community hall.

· Most respondents supported the installation of four speed humps.

· Quotes have been obtained for supply and installation, and the total cost is expected to be below the $300,000 budget.

tŪtohunga / Recommendation

That Te Koukou - Transport and Infrastructure Committee:

a) notes the outcome of the community consultation supporting the installation of four speed humps on Settler’s Way, Ōkaihau; and

b) authorises commencement of the works.

1) TĀhuhu kŌrero / Background

In February this year, following ongoing problems with speeding through the village and a fatal crash involving a speeding vehicle, the Ōkaihau Community Association presented a petition to the Kaikohe/Hokianga Community Board. This requested the installation of at least two speed humps.

Council staff prepared a report recommending the installation of two raised crossings and associated lighting. Te Koukou subsequently resolved to fund a permanent crossing at the schools and a temporary crossing in the town centre following consultation with the community.

On 12 August 2025, a report was submitted to Te Koukou, proposing four temporary speed humps, reducing costs and providing a timely solution for the community. The use of temporary speed humps, with a ten-year life span, would allow Council to assess the effectiveness and plan for permanent infrastructure in the future.

Te Koukou resolved the following:

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2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Consultation

· The communications and engagement team, in collaboration with engineers, conducted a comprehensive consultation process.

· Materials were distributed online and physical advertising, and an online allowed participants to select from a range of no humps to four humps.

· An information evening was held at the Ōkaihau Community hall.

· Submissions received:

o 119 Online submissions

o 1 Email submissions

o 8 Drop-in session submissions

o 1 Manual submission

· Over 85% of submissions were from those living on or near Settlers Way or who regularly travel on the road.

· Of the 128 total submissions, 71 (55%) voted for four speed humps.

· Staff have proceeded with an updated design reflecting community preference.

The results of the online consultation are shown in the attached graphs.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The recommendations inform the community’s preference and fulfil the requirement set by Te Koukou. Approval of the costings will enable the project to proceed.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Te Koukou previously committed up to $300,000 budget. There is adequate budgetary provision to complete the work with the 2025-2026 budgets, no additional funding is required.

Āpitihanga / Attachments

1. Okaihau Online Responses - A5523191 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Although important to the Ōkaihau community, the overall level of significance of this report is considered low. Consultation indicates strong community support.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The project supports communities that are healthy, safe, connected and sustainable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The Community Board supported the original proposal to Te Koukou. The intent of the work has not changed, while the board has not been consulted on this revision, it is considered likely they would support it.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No specific consultation has been completed with iwi/hapu. The proposed project increases road safety for all road users, including Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Ōkaihau Primary School, Ōkaihau College, Ōkaihau businesses and community members will all be affected and have had the opportunity to participate in the consultation.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial implications to Council 2025-2026 budgets have been considered. The project is fully funded within existing allocations.
Chief Financial Officer review.	This report has been submitted to the CFO for review.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

25 February 2026

5 Ngā Pūrongo Taipitopito / Information Reports

5.1 Transport Team Monthly Report

File Number: A5571876

Author: Andy Brown, Transportation Business Manager - Transportation Services

Authoriser: Charlie Billington, Group Manager - Corporate Services

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to present an update across the Transport Team for January 2026 including maintenance, renewals, programmed works, capital works, road closures/traffic management plans, Hokianga Ferry service, and district lighting activity across the Far North, for committee review, discussion and questions.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Activity reports from contractors for roading and transportation are attached.

· The reports are intended to provide insight into operational activity completed within the month

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Transport Team Monthly Report.

tĀHUHU KŌRERO / Background

General

Welcome to new Transport Business Manager

The Transport Team are delighted to welcome our new Transport Business Manager who brings 25 years of extensive experience in all aspects of roading. Having previously worked with several Councils, their contribution is already making a positive impact. One of the immediate focuses has been on the finalisation of new Maintenance Contracts and the Professional Services Contract which, once awarded, are scheduled to commence in July.

Reporting moving forward

Looking ahead this year, the Team is committed to refining reporting. The aim is to deliver relevant and timely information to Elected Members and the Public, ensuring transparency and supporting effective governance. Historically, the volume of reports has been significant, but there is confidence that this can be streamlined to deliver what is needed.

Sealing of Haruru Road, Waitangi

The recent sealing of Haruru Road stands out as a success. The project was completed within a tight timeframe, delivering on the promise of having the road ready before the significant occasion of Waitangi Day. This achievement is an example of what can be accomplished when Central and Local Government collaborate effectively to deliver great outcomes for the people of the Far North.

Maintenance

Each month Council’s two main roading contractors - Fulton Hogan and Ventia - provide updates on works undertaken. These are both attached and report on the works undertaken through the month of January 2026.

Recent weather event

The recent weather event saw Council stand up our Civil Defence Team. The areas most affected in our region were Wainui Road, Russell Surrounds, and Rawhiti. Focus is currently on the initial work necessary to address safety and where practicable prepare for safe use of roads, albeit at a basic level of service, or to minimise risk of further damage.

This includes:

· Site inspections and establishment of the emergency response team.

· Debris clearance, temporary route management and reinstatement, emergency bridging installation (such as Bailey bridges, etc), restoration of drainage, temporary site protection measures, and temporary site traffic management.

· Minor recovery that can be carried out in the short term at low cost and is necessary for safety or temporary access, irrespective of future decisions on recovery.

· Geotechnical and structural investigations, scoping, costing and planning for recovery.

Findings will be submitted to NZTA in order to request appropriate funding.

Capital Works

The Transport Capital Works and Renewals Team is responsible for delivery of the following programmes of work:

· Bridge Resilience

· Structural Component replacement

· Footpath (new works)

· Slip Resilience programme

· Emergency Works/Slip Repair

· Pavement reseal and rehabilitation

· Low-Cost Low Risk programme

The majority of our three-year work programme is made up of emergency works, bridge resilience and the resilience programme.

Projects

Several projects have progressed from initial investigation through detailed design to pricing and construction. Details below for each project showing current status. Key milestones have been achieved in advancing all works toward delivery and completion.

Projects in investigation

Akerama Road RP2545-2567

Broadwood Road RP680-695

Church Road (Kaitaia) RP2205-2215

Crene Road RP960-990

Fern Flat Road RP3037-3073

Gill Road RP7661-7701

Honeymoon Valley Road RP3244-3259

Kohumaru Road RP12664-12674

Ōmanaia School Road RP83-129

Ota Point Road RP52-72

Pipiwai Road RP6693-6708

Pipiwai Road RP7273-7293

Pokapu Road RP9203-9215

Proctor Road RP1326-1346

Taheke Road RP10224-10247

Taita Road RP2911-2921

Taumata Road RP5966-5991

Projects in detailed design

Bridges:

· Broadwood Road H16 due January 2026

· Fisher-Riley Road E63 due January 2026

· Guest Road G10 due January 2026

· Hihi Bridge_06 due January 2026

· Hihi Bridge_07 due January 2026

· Hupara Road T06 due January 2026

· Iwitaua Road H27 due January 2026

· Iwitaua Road H30 due January 2026

· Taemaro Road Bridge Replacement F15 due January 2026

Slip repairs:

· Fryer Road RP2887-2932 due January 2026

· Hihitahi Rise / Te Haumi RP84-101 due February 2026

· Larmer Road RP2117-2147 due early February 2026

· Mangamuka Road RP7860 due early February 2026

· Mangamuka RP4475 due January 2026

· Wainui Road (Slip 2) RP6561-6601 due January 2026

· Wainui Road RP6274 (Slip 1.7) due January 2026

Projects out for tender:

· Duncan Road (Kaiangaroa) RP10130 (U

· Duncan Road (Kaingaroa) RP12920-12950

· Duncan Road (Kaingaroa) RP13022-13055

· Duncan Road (Kaingaroa) RP6318-6358

· Duncan Road RP9845

· Duncan Road (Kaingaroa) RP10042-10052

· Hokianga Ferry Ramp and Rāwene Ramp

· Waiare Road RP28047-28067

· Waikare Rd Slip 3 RP8444-8479

Projects about to commence construction:

· Church Road (Kaitaia) RP1404-1434 construction planned to commence end of January 2026

Projects in Construction:

· Kaitaia Awaroa Road Bridge D42 & D47 repairs, planned completion end March 2026.

· Franklin Street RP650 temporary works completed prior to Christmas tourist season allowing the ferry lane to reopen, works recommence early March 2026 following end of busy summer period

· Mangamuka Road RP2948-2966 Second phase of piling nearing completion before Christmas

Projects which have achieved practical completion:

· 52 Puketona Road Retaining Wall Repair

· Awaroa Road Bridge G09 Bridge reopened to heavy traffic 19 December 2025

· Broadwood Road RP279-309 Construction completed end December 2025

· Fisher-Riley Road RP2820-2850 practical completion has been achieved

· Te Rore Road RP3039-3113 practical completion has been achieved

· Wainui Bay Rd (Slip 1) RP4666-4685 complete

· Wainui - Matauri Bay Rd (Slip 3) RP4995-5040 complete

· West Coast Road (Motuti) RP16755-16817 final surfacing complete

Crown Funded resilience projects:

Project	Comment
Kohukohu Rd RP602-628	Detailed design complete (60m long timber pole retaining wall), construction contract awarded with construction commencement planned for mid-February
Hupara Rd RP 3028-3058	A significant structure was proposed for this however the engineers have confirmed the appropriate treatment is to do nothing and maintenance to monitor
Pawarenga Rd RP517-537	Detailed design complete (35m long retaining wall), construction contract awarded with construction commencement planned for mid-February
Waiare Rd RP 30810-30840	Mass barriers were proposed but on review it was agreed with the engineer that these would have no effect on stopping the over-slip if it moved. It was also agreed that any measure to stop the slip would be unaffordable, the recommended option is to do nothing and monitor. This has been handed over to maintenance for ongoing monitoring
West Coast Rd Kohukohu RP14820	Investigation of most practical treatment underway
West Coast Rd Seawall Kohukohu RP 1260	Detailed design complete, will go out for tender in January
West Coast Road (Kohukohu Resilience) RP15100	This project replaces Hupara Rd RP 3028-3058 Investigations underway to determine most appropriate treatment

Traffic Management Report

Approved Traffic Management Plans: November 47, December 42, January 31.

Many Traffic Management Plans are coming through for slip work investigation, water tabling, pavement maintenance, and rehabs.

Waitangi Day

During preparations for Waitangi Day on Friday, 6th February, it was noted that improvements had been made to the Traffic Management Plan since last year. Additional preventative measures were implemented to ensure smooth traffic flow, addressing issues identified previously. Residents of Davis Crescent and Waitangi/Puketona have given positive feedback, reporting fewer instances of people parking on their property or blocking their driveways.

Bollards had been placed in strategic areas around the Waitangi roundabout to ensure the area was there for pedestrians only. This was successful, working with our Technical Operations team at FNDC.

There were no complaints for traffic flow for the dawn parade this year. Having Haruru Falls Road paved before Waitangi Week made access much quicker and clearer without the dust from the road limiting vision.

Māngungu Celebration

Māngungu Day is on Thursday 12 February 2026. For the first time there will be a Traffic Management Plan in place as the area is quite difficult with narrow roads and limited parking. Ensuring that there is a plan to safeguard the success of this Traffic Management Plan has been important and the FNDC Transport Road Corridor Manager has worked with the event organisers providing support where needed.

Hokianga Ferry

· The ferry operated smoothly throughout January.

· Revenue collected from fares for January was $59,088 excluding GST. This was 2.3% higher compared with the same period last year.

· The ferry carried a daily average of 317 vehicles and 679 passengers during the month.

· There were 912 scheduled sailings, 98.2% of scheduled sailings departed on-time and there were 229 shuttles (operating continuously).

· There were two after-hours callouts.

· There were no mechanical or weather-related interruptions to the service and no incidents or accidents reported during the month.

· Tabulated below is a 7-year revenue comparison for the same period (1 July to 31 January).

Lighting Contract

· 375 individual work items were completed during January. This included 325-day inspections and 35 LED light fitting cleans.

· Three RFS’s were received by the Contractor during the month and there were two afterhours callouts received.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Regular Workshops are being planned for the Transport Team and Elected Members. These will be opportunities to introduce the new Maintenance and Professional Services Contracts and the improvements to delivery these will bring, and to discuss reporting and any other matters at which Elected Members input will be welcomed.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no specific implications applicable to this Report.

Āpitihanga / Attachments

1. Fulton Hogan - Roading Report for Northern Area - January 2026 - A5571322 ⇩

2. Ventia - Roading Report for Southern Area - January 2026 - A5571319 ⇩

3. Fulton Hogan - RFS Roading KPI - January 2026 - A5571334 ⇩

4. Ventia - RFS Roading KPI - January 2026 - A5571329 ⇩

Julie Du Pain	Yellowstone Lodge	Pukepoto Rd bridge-flooding
Rolf Mueller-Glodde & Inge Bremer	Carbon Neutral NZ Trust	Transforming Wastewater Management for Small Communities
Phillip Waye	Community representative	Hihitahi Rise landslide
Trudy Allen	TWWP Working Group	EC Trial Update