AGENDA
Monday, 9 February 2026
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Time: |
10:00 am |
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Location: |
Conference Room - Te Ahu Cnr State Highway 1 and Mathews Avenue Kaitaia |
Membership:
Chairperson William (Bill) Subritzky - Chairperson
Deputy Chairperson Trevor Beatson
Member Adele Gardner
Member Mike Te Wake
Member Krystal-Rose Taaffe
Member Eddie Bellas
Member Hilda Halkyard-Harawira
Member Rachel Baucke
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9 February 2026 |
The Local Government Act 2002 states the role of a Community Board is to:
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.
18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Te Hiku Community Board Meeting
will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:
Monday 9 February 2026 at 10:00 am
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Proposal to Amend Alcohol Control Areas in the Ward
7.2 Re-establishment of Te Hiku Land Drainage Committees
7.3 Te Hiku Community Board Capital project priorities for Long Term Plan (2027/37) alignment.
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Chairperson and Members Reports
8.2 THCB Open Resolutions Report
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
To be confirmed on the day.
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
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Ahipara Aroha |
Cassandra Biddle |
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9 February 2026 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5523303
Author: Natasha Rmandic, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That Te Hiku Community Board confirm the minutes of the meeting held 16 December 2025 to be a true and correct record.
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1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2025-12-16
Te Hiku Community Board Minutes - A5506825 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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9 February 2026 |
7 Ngā Pūrongo / Reports
7.1 Proposal to Amend Alcohol Control Areas in the Ward
File Number: A5514058
Author: Donald Sheppard, Policy Advisor
Authoriser: Roger Ackers, Group Manager - Planning & Policy
Take Pūrongo / Purpose of the Report
To seek a recommendation from Te Hiku Community Board that the council should declare a new Alcohol Control Area at Lake Ngātu and amend the current Alcohol Control Area in Kaitāia.
WhakarĀpopoto matua / Executive Summary
· Alcohol Control Areas (alcohol-free areas) are public places where it is prohibited to consume, bring in, or possess alcohol.
· These Alcohol Control Areas are amended or declared by resolution of Council and are listed in the Register of Resolutions in the Alcohol Control Bylaw 2018 (the Bylaw).
· On 2 September 2025 (resolution 2025/84 refers) the Te Hiku Community Board recommended that the Council should declare a new Alcohol Control Area at Lake Ngātu and amend the current Alcohol Control Area in Kaitāia.
· On 25 September 2025 (resolution 2025/116 refers) the Council accepted this recommendation and authorised public consultation on the Proposal to Amend Alcohol Ban Areas (the Proposal).
· 150 written submissions were received regarding the Proposal, with 72% of Te Hiku Ward residents who made submissions expressing full support. See Attachment One, Analysis of Alcohol Control Area Submissions
· Based on this strong level of support, Council staff recommend no changes to the Proposal for the Te Hiku Ward that a new Alcohol Control Area should be declared at Lake Ngātu and the current Alcohol Control Area in Kaitāia should be amended.
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That Te Hiku Community Board, under section 147b of the Local Government Act 2002, recommends that council by resolution: a) Declares a new permanent Alcohol Control Area at Lake Ngātu that will apply 24 hours a day, 7 days a week, all year round b) Amends the current permanent Alcohol Control Area in Kaitāia that will continue to apply 24 hours a day, 7 days a week, all year round. |
1) TĀhuhu kŌrero / Background
Alcohol consumption in public places in the district
Public drinking in the Far North is common and is often relatively harmless, e.g. people having a quiet drink at a picnic. However, excessive drinking in public can lead to disorderly and criminal behaviour, impacting others’ enjoyment of public places, making members of the public feel unsafe, and/or degrading the amenity and good order of localities, due to alcohol litter, vandalism, and graffiti.
Alcohol Control Areas (wāhi waipiro kore)
The Bylaw addresses the problems of alcohol-related disorder and criminal behaviour in public places by prohibiting the consumption, bringing in, or possession of alcohol in Alcohol Control Areas declared under section 147 of the Local Government Act 2002 (LGA02).
Section 147(1) of LGA02 gives a broad definition of the public places where alcohol bans can apply, as places that are open to or being used by the public. These places may include carparks, sportsgrounds, beaches, and certain private properties open to the public (e.g. supermarket or bottle store carparks).
There are seven current Alcohol Control Areas in the Te Hiku Ward: Coopers Beach Reserve, Hihi, Tokerau Beach, Taipā, Kaitāia, Ahipara, and Pukenui.
Maps of the current Control Areas are included in the Register of Resolutions to the Bylaw.
The Police enforce the Bylaw
The Police enforce the Bylaw and in the Alcohol Control Areas they have the power to:
· search vehicles, bags, and packages for alcohol
· seize and remove alcohol
· ask people to leave to leave Alcohol Control Areas
· issue infringement notices to offenders with a $250 fine
· arrest people who commit offences or do not comply with police instructions.
Police have discretion under the Bylaw – they are not required to act unless they observe actual or potential alcohol-related crime or disorder. Typically, they will ignore someone having a quiet drink in an alcohol ban area.
Review of the Alcohol Control Areas
Council staff have analysed relevant information to support the review of Alcohol Control Areas in the Ward. This information was presented to the Te Hiku Community Board meeting on 2 September 2025.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
High-level research findings
Where do alcohol-related problems occur in public places in the district
As evidenced by observations of alcohol-litter and feedback from residents, public drinking often occurs in concealed or less visible locations such as parks and reserves sheltered by trees, service lanes, and places without CCTV coverage. “Side-loading” outside bars and taverns is common. Drinking in and around vehicles is also common in carparks and outside licensed premises.
When does problem drinking occur in public
From 2024 Police data for the district, alcohol-related incidents in public occur year-round, peaking slightly from January to March. Saturdays account for the highest number of incidents (25%), but Thursdays and Fridays also show significant activity (both 18%). Most incidents occur between 4pm and midnight (61%), though some happen during quieter periods. These patterns support the need for consistent, 24x7 year-round alcohol bans to ensure police can respond whenever required.
Framework for declaring or amending Alcohol Control Areas
Council staff developed a decision-making framework to identify whether a high level of alcohol-related crime and disorder is occurring in an area. Using this framework, evidence of at least one of the following measures indicates that an Alcohol Control Area should be declared or amended:
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· Evidence required |
· Measures |
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1. Evidence of a high number of alcohol-related crime and disorder incidents in public in the area from police records. |
· At least 20 incidents reported to the police in the area in the most recent year where data is available (i.e. 2024) |
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2. Evidence of a high number of serious alcohol-related incidents occurring in the area from police records including: · abduction, harassment and other offences against a person · acts intended to cause injury · dangerous or negligent acts endangering persons · prohibited and regulated weapons and explosives offences · theft and related offences · homicides and related offences · sexual assault and related offences. |
· At least 10 serious police incidents reported in the area in the most recent year (i.e. 2024) |
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3. Compelling evidence of alcohol-related crime and disorder from public feedback. |
· Either public survey feedback or reports from members of the public about alcohol-related crime and disorder in an area. |
Findings for the Te Hiku Ward
Applying the decision-making framework identified two areas in the Ward that meet the above criteria for declaring new Control Areas or amending existing Areas:
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· |
· Areas |
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· Criteria |
· Kaitāia |
· Lake Ngātu |
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· Were at least 20 alcohol-related crime and disorder incidents in public places reported to the police in 2024? |
· Yes |
· No |
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· No. of police incidents in 2024 |
· 145 · By far the highest level of any town in the district |
· None reported |
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· Were at least 10 police incidents serious in nature in 2024? (e.g. acts intended to cause injury) |
· Yes |
· No |
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· No. of police incidents classified as serious in 2024 |
· 42 |
· None reported |
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· Is there compelling evidence of alcohol-related crime and disorder in the area from observation and public feedback? |
· Yes |
· Yes · Local users of the Lake report children and adults being cut by broken bottles and some instances of aggressive and intimidating behaviour |
Based on these results, Council staff recommend:
· declaring a new Alcohol Control Area at Lake Ngātu
· amending the current Alcohol Control Area in Kaitāia.
Consultation on the Proposal
Consultation took place from 3 November to 1 December 2025 (4 weeks) and 150 written submissions were received (32 from Te Hiku Ward residents). The table below summarises the results:
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Support for the Proposal |
Total response (district-wide) |
Response from Te Hiku Ward residents |
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Support in full |
69% |
72% |
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Support in part |
13% |
13% |
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Do not support at all |
16% |
15% |
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Not sure |
2% |
- |
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Number of submissions |
150 |
32 |
See Attachment One for full analysis of public feedback.
Specific locations to be included in amended and new Control Areas
Specific locations recommended to be included in revised and new Alcohol Control Areas in the Ward are listed below. This list includes locations suggested by the Community Board in the meeting on 2 September 2025. NB. the specific locations involved can be viewed at this link: Maps of Current and Amended Control Areas.
Localities to be added to the Alcohol Control Area in Kaitāia:
1) Lane on north side of Far North Pharmacy (connects Commerce Street and East Lane)
2) Playground, skatepark & squash court carparks in the Centennial Park /Jaycee Park area (only part of this area is included in the current Control Area)
3) Te Ahu Centre carpark (only part of the carpark is included in the current Control Area)
4) Cycle lane behind Te Ahu Centre
5) Dalmatian Lane (connects Commerce Street and East Lane)
6) Bottle-O service lane – 15 Commerce Street
7) Old Warehouse carpark, 11 Matthews Ave
8) Pak ‘n Save carpark and North Way
9) Old Pak ‘n Save carpark/Town Square
10) Super Liquor and laundromat carpark - corner Empire Street and Commerce Street
11) Lane between Arcline Architecture and Repco buildings, 49 Matthews Avenue
12) Walkway between Commerce St and West Lane (by Kiwibank Building)
13) East Lane
14) Market Lane
15) Water Lane
16) Todd Lane
17) Reserve at east end of Empire Street
18) Roadside area on Okahu Rd, near intersection with Norman Senn Avenue
19) Pak ‘n Save carpark and North Way
20) McDonald’s carpark
21) North Park Drive carparks (The Warehouse, Mitre 10, Noel Leeming)
22) Bonnetts Road heading away from Kaitāia - 1.1km west from Tangonge Domain
23) Rugby Fields at Arnold Rey Park
24) Collards Sports Bar, Tavern and Restaurant carpark.
New Alcohol Control Area at Lake Ngātu to include:
1) Lake Ngātu Road
2) Sweetwater Road around the Lake
3) Entire Lake Ngātu Track around the Lake
4) Waka storage area and access to this area from Lake Ngātu Road
5) Reserve area around public toilets on West Coast Road/Sweetwater Road.
When the recommended alcohol bans will apply
Council staff recommend 24x7 alcohol bans all year round. This will provide Police with a regulatory tool to respond to alcohol-related crime and disorder whenever it occurs, rather than relying on limited timeframes that may not align with actual incidents.
Options
Option One is that the Community Board recommends that the Council:
1) declares a new Alcohol Control Area at Lake Ngātu
2) revises the current Alcohol Control Area in Kaitāia,
Option Two is that the Community Board recommends that Council maintains the status quo/does nothing.
Advantages and disadvantages of these Options are as follows:
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· Options |
· Advantages |
· Disadvantages |
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· Option one - recommend that the council amends the current control area in Kaitāia and declares a new permanent Alcohol Control Area at Lake Ngātu. Any new ban areas will apply 24x7 all year round. · This is the recommended option |
· Reducing alcohol-related disorder and crime to make public places in the district safer for the public · Evidence‑based targeting of problem areas · New and amended control areas will include locations where high levels of alcohol-related crime and disorder is occurring that are not included in current control areas. · Enabling the police to enforce the bylaw in these areas under the alcohol control bylaw. this is a more flexible and less time-consuming approach than charging offenders under the summary offences act. · Applying the bans 24x7 will enable the police to act whenever they encounter problem drinking in public in the ban areas. |
· None identified |
|
· Option two – recommend that council maintains the status quo/ does nothing |
· None identified |
· Alcohol Control Areas will not fully reflect where high levels of alcohol-related crime and disorder are occurring. · The police will not be able to act flexibly and proactively to address alcohol-related problems in the new recommended ban areas. |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The recommended Option means that the Alcohol Control Areas will better reflect where alcohol-related crime and disorder is occurring in the Ward. This will make these places safer for the public and enable the Police to enforce the Bylaw in these areas.
IMPLEMENTATION
If, the Council resolves to amend and declare the Alcohol Control Areas recommended in this report, the following actions will occur:
· the Register of Resolutions in the Bylaw will be updated with the date that the changes will apply to be decided by the council
· Council’s Communication and Engagement team will communicate the new and revised alcohol ban areas to the public via a media release
· alcohol-free signage will be selectively placed in new localities
· the Police will communicate to all relevant staff that the Control Areas have changed with revised GIS maps allowing them to check if specific locations are covered.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Across the district the following costs will be involved:
|
· Cost component |
· Estimated cost |
|
· Policy research and development |
· <$1,000 |
|
· Consultation and communication |
· Minimal |
|
· Printing, erecting and placing new signage |
· $5,000 |
These costs will come from within existing budgets.
1. Analysis
of Alcohol Control Area Submissions - A5524604 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Under the Significance and Engagement Policy the level of significance is low as the recommended resolutions a) do not involve the transfer of the ownership or control of assets; and b) are not inconsistent with current Council plans or policies. As required by clause 7.2 of the Bylaw, the council consulted with the public in accordance with section 82 of the Local Government Act 2002. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The relevant community outcome from the Long-Term Plan is ‘Communities that are healthy, safe, connected and sustainable’. Under section 147B of LGA02, section 7 of the Bylaw provides that Council may declare or amend Alcohol Control Areas by resolution following public consultation under section 82 of LGA02. Sections 169 and 170 of LGA02 describe Police powers to enforce the Bylaw in the Alcohol Control Areas. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
As the recommendation to amend and declare permanent Alcohol Control Areas applies to specific locations within each Ward, it is important to understand the views of the Community Boards and to receive their recommendation that the council should make the recommended resolutions applying to their Ward. A workshop was held with the Te Hiku Community Board early in May 2025 to discuss the review of the Alcohol Control Areas. Then, on 2 September 2025 the Community Board was asked to formally recommend the proposed new and revised alcohol ban areas to the council. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
The recommendation to revise Alcohol Control Areas in the district does not consider the relationship of Māori to land, water, sites, wāhi tapu, valued flora and fauna and other taonga as it does not “significantly affect land or a body of water” as covered by section 60A of LGA02. In conducting the research on the review of the Control Areas, groups representing Māori interests were involved, including: · Te Hauora o Ngāpuhi · Hauora Te Hiku · Whiria Te Muka · Te Roopu A Iwi o Te Rarawa · Waka ama coaches and participants using Lake Ngātu. At the consultation stage, all iwi groups in the district were given the opportunity to provide their views on the Proposal. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Three main groups of persons are likely to be affected by changes to the Alcohol Control Areas: 1) The general public The public can be negatively affected by alcohol-related crime and disorder in public places e.g. feeling intimidated or threatened by intoxicated individuals, having their property damaged, and/or not enjoying being in these public places. Updating the Alcohol Control Areas will provide additional protection for the public. Engagement with the public occurred at two stages of the review process: a) a survey of the public conducted in May/June 2025; and b) the public consultation. 2) Owners of properties whose carparks are proposed to be alcohol ban areas These people were sent emails asking them to participate in the public consultation. 3) Those consuming alcohol in public If someone is peacefully enjoying a drink in an alcohol ban area, the Police have the discretion to ignore these people. However, the Police have a range of powers to address offenders whose behaviour is intimidating, aggressive or anti-social in the alcohol ban areas. The Research Report examines how the rights of these offenders under the Bill of Rights Act may be affected by Police actions and concluded that the limitations on their rights in the revised Alcohol Areas are reasonable. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
District-wide costs will be incurred for policy research and development (est. <$1,000), consultation and communication (minimal), and to print, erect, and place new signage (est. $5,000). All these costs will come from within existing budgets. |
|
Chief Financial Officer review. |
This report has not been reviewed by Chief Financial Officer. |
|
9 February 2026 |
7.2 Re-establishment of Te Hiku Land Drainage Committees
File Number: A5523403
Author: Natasha Rmandic, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To re-establish the Te Hiku Drainage Committees and set the 2026 meeting dates.
WhakarĀpopoto matua / Executive Summary
§ The Drainage Committees have previously been Committees of the Te Hiku Community Board and act in an advisory role to the Community Board.
· The membership has previously consisted of ratepayers in those areas to provide community views on the development of the work programmes, for Council to maintain the drainage network in these areas.
·
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a) re-establish the Kaitāia, Motutangi and Kaikino and Waiharara Area Drainage Committee; b) appoint the following members to the Kaitāia Drainage Area Committee i. Fiona King ii. Joe King iii. Mike Masters iv. Greg Yuretich v. Dennis Chapman vi. ___________________________ vii. ___________________________ Te Hiku Community Board representative. c) appoint the following members to the Motutangi Drainage Area Committee i. Paul Harvey ii. Jeremy White iii. ___________________________ Te Hiku Community Board representative. d) appoint the following members to the Kaikino and Waiharara Drainage Area Committee i. Aaron Bainbridge ii. Fred Petricevich iii. Joe Milich iv. Adriene Bartlett v. Dean Radojkovich vi. Fiona King vii. ___________________________ Te Hiku Community Board representative. And that meetings of these Committees be held on 2 April 2026 and 20 August 2026 at a venue to confirmed. |
1) TĀhuhu kŌrero / Background
Although flood protection assets were vested in the Northland Regional Council in 2005, under the Local Government Act 1974, Part 29, rural land drainage assets remain under Far North District Council control and management. Drainage Committees are designed to provide drainage of soils within defined areas to ensure an economic long-term return from low lying land. Council has delegated the governance of land drainage within the area to the Te Hiku Community Board.
Land drainage is an activity which directly benefits the ratepayers within the defined areas and is funded by them through a targeted rate. To support Council’s management of the drainage assets, the ratepayers had formed an advisory committee, and this committee has recommended and prioritised works in the past. The communities requested that Council formalise these governance arrangements by creating Drainage Committees of the Te Hiku Community Board which occurred in 2016.
In 2003 a management and operational plan was prepared for the Northern Drainage Area incorporating the Motutangi, Waiharara and Kaikino areas. The plan was never formally adopted by the Community Board. It had been received by the affected community and is used as a guide for how drainage works have been undertaken in the above areas. The development of this plan is ongoing and is required as part of the resource consent process.
Part six, subpart three of the LGA 2002 requires a local authority to ensure that each year’s projected operating revenues are set at a level sufficient to meet the year’s operating expenses. To ensure this happens, the proposed operating expenses for the drainage areas need to be determined in line with the Councils Annual and Long-Term Plan processes.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The requirements for the creation of committees within the local authority are set out in Schedule 7 of the Local Government Act 2002. Given the three Drainage Committees are in the Te Hiku area this report recommends a continuation of arrangements that have been in place since 2016.
If the Board were to decide not to re-establish the Drainage Committees, reports would be provided to Community Board meetings to oversee the work programme, budgets and the finance requirements to support the delivery of the work programme. As this is a targeted rate, the Board would need to consider how it would seek the views of the affected landowners if the Committees were not re-established.
The members of the committee may, but need not be, elected members of the Community Board, and a Community Board may appoint to a committee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee. At least one member of a committee must be an elected member of the Te Hiku Community Board; and an employee of a local authority acting in the course of his or her employment may not act as a member of any committee unless that committee is a subcommittee. The recommendation is that the membership remain as it was prior to the election, and staff intend to develop a more thorough process on how members will be appointed in future, as part of the management plan.
The minimum number of members is three for a committee.
Meetings must be called and conducted in accordance with Schedule 7 of the Local Government Act 2002 and Part 7 of the Local Government Official Information and Meetings Act 1987. A meeting is duly constituted if a quorum is present and business may not be transacted at that meeting unless a quorum is present for the whole time at which the business is being conducted. For a committee the quorum can be no fewer than two and must include one member of the Community Board. The recommended quorum is three; this will be determined by the Community Board when the Committee is established.
Terms of Reference were developed in conjunction with the drainage committees in the 2016 triennium and then updated and adopted in 2017. The purpose of the Terms of Reference is to explain the type, purpose, scope, authority, membership, meeting arrangements, reporting, resources, deliverables of the committee, and how often the document should be reviewed. The Terms of References were approved by the Drainage Committees prior to the election and are attached for the adoption of the Board, to provide continuity.
· 2 April 2026
· 20 August 2026
The proposed meeting dates ensures minimal meeting event conflicts and sufficient time for report escalation to the following Te Hiku Community Board meeting.
Please note, additional time may be required from time to time for unexpected or unanticipated matters. This should however be minimal. Staff are committed to providing as much notice as possible and making sure that business where possible, is restricted to the days adopted as part of this schedule.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
To provide continuity of service that ensures that affected parties are engaged with in a formal manner.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There is a cost in supporting meetings, and these are covered within operational budgets.
1. Waiharara
and Kaikino Drainage Area Committee ToR - A5552694 ⇩ 
2. Motutangi
Drainage Area Committee ToR - A5552697 ⇩
3. Kaitaia
Drainage Committee ToR - A5552693 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This matter is of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The relevant legislation as referenced in the report is the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Community Boards are responsible for setting their own meeting schedule. Similar reports will be written suggesting alignment with Council and Committee meetings.
|
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no particular implications for Māori. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report does not have any implications on persons identified in legislation. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Financial implications are covered within operational budgets. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
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9 February 2026 |
7.3 Te Hiku Community Board Capital project priorities for Long Term Plan (2027/37) alignment.
File Number: A5527217
Author: Beverly Mitchell, Community Board Coordinator
Authoriser: Jacine Warmington, Group Manager - Strategic Relationships
Take Pūrongo / Purpose of the Report
To confirm Te Hiku Community Board’s (THCB) key strategic priorities for inclusion in the planning process for Council’s 2027-37 Long Term Plan (LTP).
WhakarĀpopoto matua / Executive Summary
· The previous strategic plan was developed for 2023-2025 by the previous Board and acknowledged by the incoming Board at its meeting on 16 December 2025.
· Work on reviewing and developing the 2025–2028 Strategic Plan is currently underway.
· The Board has identified key capital expenditure priorities to align with the LTP 2027–2037 planning process.
· Further development and refinement of the Strategic Plan will continue in early 2026.
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That Te Hiku Community Board endorse and confirm the following capital project priorities for inclusion in their 2025–2028 Strategic Plan and for progression through Council’s 2027/37 Long Term Plan process: 1. Taipā: pump track, skate park and a half basketball court, BBQ and seats and loop walkway from toilets to playground 2. Karikari: new playground behind hall 3. Pukenui: public toilet at Pukenui Sports Field 5. Cable Bay: BBQ and playground tweak 6. Coopers Beach: – public toilet by Beach Box 7. Karikari: Waiotaraire Reserve / Melissa Road at End of Simon Urlich Rd - tweak to playground and toilet 8. Perehipe Beach: more trailer boat parking in reserve 9. Hihi: playground upgrade, toilet, a half basketball court, and loop track
|
1) TĀhuhu kŌrero / Background
Community Board Strategic Planning and Alignment with Council Processes
Community Board Strategic Plans are dynamic, living documents that capture local community needs and aspirations. They serve as a key instrument for identifying priorities for community services and assets, feeding directly into Council’s Long-Term Planning processes and work programmes.
Te Hiku Community Board Strategic Plan 2023–2025 was developed by the previous Board with support from FNDC staff. The current Board has acknowledged this plan and is actively reviewing it while developing the 2025–2028 Strategic Plan.
Priorities outlined in the Strategic Plan reflect Board members’ engagement with their communities and draw on local community development plans. These priorities guide the identification of top capital projects for consideration in Council’s Long-Term Plan (LTP) budgets.
Council has recently introduced a new approach to planning and prioritising projects for the upcoming 2027–2037 Long-Term Plan (LTP). This approach leverages the established Project Portfolio Management (PPM) system to shape and prioritise every project in the LTP. The goal is to build strong foundations for smarter, proactive, and informed long-term planning - enabling early identification of the best project ideas and supporting sound decision-making well ahead of time.
Every proposed project will be supported by clear justification and assessed against criteria that align with our priorities:
· Delivering projects that matter most to our communities
· Evaluating organisational readiness to deliver
· Analysing financial and rating impacts, including timing of expenditure, to help optimise cash flow and debt management throughout the project lifecycle
Proposed project lists will be shared with Council from March.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Development of the full Strategic Plan is underway, and a draft list of priorities has been prepared. The top ten identified priorities are:
1. Taipā: pump track, skate park and half basketball court, BBQ and seats and loop walkway from toilets to playground and around
2. Karikari: new playground behind hall
3. Pukenui: public toilet at Pukenui Sports Field
4. Mill Bay Mangōnui: redevelopment to create a car and trailer boat parking, pedestrian links to Rangikapiti Rd and waterfront Rd, (walkway, footpath, lights, toilets)
5. Cable Bay: BBQ and playground tweak
6. Coopers Beach: – public toilet by Beach Box
7. Karikari: Waiotaraire Reserve / Melissa Road at end of Simon Urlich Rd - tweak to playground and toilet
8. Perehipe Beach: more trailer boat parking in reserve
9. Hihi: playground upgrade, toilet, half basketball court, and loop track
Note: This is not an exhaustive list of all draft priorities.
Formal ratification of these priorities will strengthen the justification for associated business cases. However, this does not preclude future review or amendment of priorities if required. Staff will seek additional information from Board members to support the development of detailed business cases.
Option 1: Confirm these as the top priorities for inclusion in the proposed projects list.
Option 2: Do not confirm these as the top priorities for inclusion in the proposed project list.
Option 3: Review and confirm the top priorities with any minor amendments to the list noted.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
To confirm Te Hiku Community Board’s priority projects for consideration through Council’s Long Term Plan prioritisation process.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no immediate financial implications. Projects in the plan will be costed as part of the business cases and will be seeking funding via Council’s Long-Term Planning processes, Community Board grant funding or other mechanisms.
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low significance. The proposal relates to confirming Community Board priorities for inclusion in the Long-Term Plan (LTP) process. It does not involve changes to Council services at this stage or any immediate financial commitment. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Long Term Plan (LTP) 2027–2037 framework. Community Outcomes: Vibrant, healthy, and resilient communities; Improved infrastructure and services; Strong partnerships with iwi and hapū. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This proposal is not District-wide; it is specific to Te Hiku ward. The priorities have been identified through engagement by Community Board members with their local communities and through review of existing community development plans. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Several proposed projects incorporate kaupapa Māori elements (e.g., Maara Hupara, traditional fishponds) and support cultural expression. The Board’s approach aligns with Te Tiriti principles by fostering partnership and participation. Individual Board Member contributions reflect their engagement with local hapu. Further engagement with iwi and hapu would take place during any project planning stages. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Priorities reflect feedback gathered through community engagement and Board member consultation. Projects such as playgrounds, pump tracks, and public amenities consider accessibility and inclusivity. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Costing will occur during business case development, with funding sought through Council’s LTP process, Community Board grants, or other mechanisms. |
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Chief Financial Officer review. |
Not applicable at this stage; CFO review will occur during LTP prioritisation and budgeting. |
|
9 February 2026 |
7.4 Funding Applications
File Number: A5538520
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises applications for the Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at this meeting.
WhakarĀpopoto matua / Executive Summary
· One new application has been received requesting a total of $6,458.
· The Community Board has an available total of $58,948.70 in Community Grant Funding for the 2025/26 financial year.
· The Community Board has an available total of $95,000 in Pride of Place Funding for the 2025/26 financial year.
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a) That Te Hiku Community Board leave the application for the sum of $6,458 (plus GST if applicable) from Ahipara Aroha Inc for costs the purchase of a shipping container for storage until further information is provided. |
1) TĀhuhu kŌrero / Background
The applications have been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Applicant and Project |
Requested |
Recommend |
Comments |
|
a) Ahipara Aroha Inc – Shipping Container for Storage |
$6,458 |
Leave to lie |
The applicant is seeking funding towards the purchase of a shipping container for storage. The Funding Advisor has attempted to contact the applicant but has been unsuccessful at the time of writing the report. The applicant has applied for the full cost of the purchase and has not provided information about where the container will be located and how this will be managed. It is also noted that only one name is on the application and it is a new person who has not made applications previously.
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|
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It is recommended that this application be left to lie until further information is provided to support this application, including information regarding the proposed location of the container and confirmation that this application has the full support of Ahipara Aroha. The applicant has made seven successful applications previously, mostly for events over Matariki and summer, as well as for funding for the digital sign and CCTV at Ahipara. This meets community outcomes 2, 3, and 5 |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicant is required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
Each application must meet at least one community outcome from the Council’s Long Term Plan.
The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. Ahipara
Aroha - Shipping Containter - A5538477 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Board Funding Policy and Te Pae o Uta. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
|
9 February 2026 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Chairperson and Members Reports
File Number: A5536737
Author: Beverly Mitchell, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.
Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. 2026-02-09
B Subritzky chairperson report - A5543133 ⇩ 
2. 2026-02-09
E Bellas member report - A5537195 ⇩
3. 2026-02-09
M Te Wake member report - A5537590 ⇩ 
4. 2026-02-09
T Beatson member report - A5543046 ⇩
5. 2026-02-09
K Taaffe member report - A5544756 ⇩ 
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9 February 2026 |
8.2 THCB Open Resolutions Report
File Number: A5547857
Author: Natasha Rmandic, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide Te Hiku Community Board with an overview of outstanding resolutions from decisions dated from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
|
That Te Hiku Community Board receive the report THCB Open Resolutions Report for February 2026. |
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Board coordinators assist in following up outstanding resolutions with staff where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings following the printing of an agenda.
The outstanding tasks are often multi-facet projects that take longer to fully complete.
Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Te
Hiku Community Board - Open Resolutions 09 Feb 2026 - A5547855 ⇩ 
