Agenda of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Agenda

11 February 2026

The Local Government Act 2002 states the role of a Community Board is to:-

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Kaikohe-Hokianga Community Board Meeting Agenda

11 February 2026

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5540055

Author: Rhonda-May Whiu, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 19 December 2025 to be a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2025-12-19 Kaikohe-Hokianga Community Board Minutes - A5515789 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

11 February 2026

7 Ngā Pūrongo / Reports

7.1 Proposal to Revise the Kaikohe Alcohol Control Area

File Number: A5527509

Author: Donald Sheppard, Policy Advisor

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

To seek a recommendation from the Kaikohe-Hokianga Community Board that Council approve the proposed continuation of the current Alcohol Control Area in Kaikohe.

WhakarĀpopoto matua / Executive Summary

· Alcohol Control Areas (alcohol-free areas) are public places where it is prohibited to consume, bring in, or possess alcohol.

· These Alcohol Control Areas are amended or declared by resolution of Council and are listed in the Register of Resolutions in the Alcohol Control Bylaw 2018 (the Bylaw).

· On 5 September 2025 (resolution 2025/82 refers) the Kaikohe-Hokianga Community Board recommended that the Council should amend the Alcohol Control Area in Kaikohe.

· On 25 September 2025 (resolution 2025/116 refers) the Council accepted this recommendation and authorised public consultation on the Proposal to Amend Alcohol Ban Areas (the Proposal).

· 150 written submissions were received on the Proposal, with 94% of Kaikohe-Hokianga Ward residents who made submissions expressing full support. See Attachment One, Analysis of Alcohol Control Area Submissions

· Based on this strong level of support, Council staff recommend no changes to the Proposal that the Kaikohe Alcohol Control Area should be revised.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board, under section 147b of the Local Government Act 2002, recommends that council by resolution:

a) Amend the current permanent Alcohol Control Area in Kaikohe that will continue to apply 24 hours a day, 7 days a week, all year round.

1) TĀhuhu kŌrero / Background

Alcohol consumption in public places in the district

Public drinking in the Far North is common and is often relatively harmless, e.g. people having a quiet drink at a picnic. However, excessive drinking in public can lead to disorderly and criminal behaviour, impacting others’ enjoyment of public places, making members of the public feel unsafe, and/or degrading the amenity and good order of localities through alcohol litter, vandalism, and graffiti.

Alcohol Control Areas (wāhi waipiro kore)

The Bylaw addresses the problems of alcohol-related disorder and criminal behaviour in public places by prohibiting the consumption, bringing in, or possession of alcohol in designated Alcohol Control Areas declared under section 147 of the Local Government Act 2002 (LGA02).

Section 147(1) of LGA02 gives a broad definition of the public places where alcohol bans can apply, as places that are open to or being used by the public. These places may include carparks, sportsgrounds, conservation land, and certain private properties open to the public (e.g. supermarket or bottle store carparks).

There are six current Alcohol Control Areas in the Kaikohe-Hokianga Ward: Kaikohe, Rawene, Kohukohu, Okaihau, Omapere, and Opononi.

Maps of the current Control Areas are included in the Register of Resolutions to the Bylaw.

The Police enforce the Bylaw

The Police enforce the Bylaw and in the Alcohol Control Areas they have the power to:

· search vehicles, bags, and packages for alcohol

· seize and remove alcohol

· ask people to leave an Alcohol Control Area

· issue infringement notices to offenders with a $250 fine

· arrest people who commit offences or do not comply with police instructions.

Police have discretion under the Bylaw – they are not required to act unless they observe actual or potential alcohol-related crime or disorder. Typically, they will ignore someone having a quiet drink in an alcohol ban area.

Review of the Alcohol Control Areas

Council staff have identified and analysed relevant information to support the review of Alcohol Control Areas in the Ward. This information was presented to the Kaikohe-Hokianga Community Board meeting on 5 September 2025.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Key research findings

Where do alcohol-related problems occur in public places in the district

As evidenced by observations of alcohol-litter and feedback from residents, public drinking often occurs in concealed or less visible locations such as parks and reserves sheltered by trees, service lanes, and places without CCTV coverage. “Side-loading” outside bars and taverns is common. Drinking in and around vehicles is also common in carparks and outside licensed premises.

When does problem drinking occur in public

From 2024 Police data for the district, alcohol-related incidents in public occur year-round, peaking slightly from January to March. Saturdays account for the highest number of incidents (25%), but Thursdays and Fridays also show significant activity (both 18%). Most incidents occur between 4pm and midnight (61%), though some happen during quieter periods. These patterns support the need for consistent, 24x7 year-round alcohol bans to ensure police can respond whenever required.

Framework for declaring or amending Alcohol Control Areas

Council staff developed a decision-making framework to identify whether a high level of alcohol-related crime and disorder is occurring in an area. Using this framework, evidence of at least one of the following measures indicates that an Alcohol Control Area should be declared or amended:

Evidence required	Measures
1. Evidence of a high number of alcohol-related crime and disorder incidents in public in the area from police records.	At least 20 incidents reported to the police in the area in the most recent year (i.e. 2024)
2. Evidence of a high number of serious alcohol-related incidents occurring in the area from police records including: · abduction, harassment and other offences against a person · acts intended to cause injury · dangerous or negligent acts endangering persons · prohibited and regulated weapons and explosives offences · theft and related offences · homicides and related offences · sexual assault and related offences.	At least 10 serious police incidents reported in the area in the most recent year (i.e. 2024)
3. Compelling evidence of alcohol-related crime and disorder from public feedback.	Either public survey feedback or reports from members of the public about alcohol-related crime and disorder in an area.

Findings for the Kaikohe-Hokianga Ward

Applying the decision-making framework identified that Kaikohe meets the criteria for amending an existing Control Area:

Criteria	Kaikohe
Were at least 20 alcohol-related crime and disorder incidents in public places reported to the police in 2024?	Yes
No. of police incidents in 2024	22
Were at least 10 police incidents serious in nature in 2024? (e.g. Acts intended to cause injury)	No
No. of police incidents classified as serious in 2024	5
Is there compelling evidence of alcohol-related crime and disorder in the area from observation and public feedback?	Yes

Based on these results, Council staff recommend amending the current Alcohol Control Area in Kaikohe.

Specific locations to be added to the Kaikohe Alcohol Control Area

Specific locations recommended to be added to the Kaikohe Alcohol Control Area are listed below. NB. These locations can be viewed at this link: GIS map of Current and Amended Control Areas.

Locations to add to the Alcohol Control Area in Kaikohe:

1) Library Square – including the area around The Shed Liquor Centre, the Library, and playground

2) The Warehouse carpark and service lane

3) Hone Heke Memorial Reserve

4) Liquorland carpark, 40 Broadway.

When the recommended alcohol ban will apply

Council staff recommend a 24x7 alcohol ban all year round in the Kaikohe Control Area. This will provide Police with a regulatory tool to respond to alcohol-related crime and disorder whenever it occurs, rather than relying on limited timeframes that may not align with actual incidents.

Consultation on the Proposal

Consultation took place from 3 November to 1 December 2025 (4 weeks) and 150 written submissions were received (16 from Kaikohe-Hokianga Ward residents). The table below summarises the results:

Support for the Proposal	Total response (district-wide)	Response from Kaikohe-Hokianga Ward residents
Support in full	69%	94%
Support in part	13%	-
Do not support at all	16%	6%
Not sure	2%	-
Number of submissions	150	16

See Attachment One for full analysis of public feedback.

Options

Option One is that the Community Board recommends the council revises the current Alcohol Control Area in Kaikohe.

Option Two is a recommendation that the council maintains the status quo/does nothing.

Advantages and disadvantages of these Options are as follows:

Options	Advantages	Disadvantages
Option one - recommend that the council revises the current Alcohol Control Area in Kaikohe. The new ban locations will apply 24x7 all year round. This is the recommended option	Reducing alcohol-related disorder and crime to make public places in the district safer for the public Evidence‑based targeting of problem areas New and amended control areas will include locations where high levels of alcohol-related crime and disorder is occurring that are not included in current control areas. Enabling the police to enforce the bylaw in these areas under the alcohol control bylaw. this is a more flexible and less time-consuming approach than charging offenders under the summary offences act. Applying the bans 24x7 will enable the police to act whenever they encounter problem drinking in public in the ban areas.	None identified
Option two – recommend that council maintains the status quo/ does nothing	None identified	Alcohol Control Areas will not fully reflect where high levels of alcohol-related crime and disorder are occurring. The police will not be able to act flexibly and proactively to address alcohol-related problems in the new recommended ban areas.

Options

Advantages

Disadvantages

Option one - recommend that the council revises the current Alcohol Control Area in Kaikohe. The new ban locations will apply 24x7 all year round.

This is the recommended option

Reducing alcohol-related disorder and crime to make public places in the district safer for the public

Evidence‑based targeting of problem areas

New and amended control areas will include locations where high levels of alcohol-related crime and disorder is occurring that are not included in current control areas.

Enabling the police to enforce the bylaw in these areas under the alcohol control bylaw. this is a more flexible and less time-consuming approach than charging offenders under the summary offences act.

Applying the bans 24x7 will enable the police to act whenever they encounter problem drinking in public in the ban areas.

None identified

Option two – recommend that council maintains the status quo/ does nothing

None identified

Alcohol Control Areas will not fully reflect where high levels of alcohol-related crime and disorder are occurring.

The police will not be able to act flexibly and proactively to address alcohol-related problems in the new recommended ban areas.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The recommended Option means that the Alcohol Control Areas will better reflect where high levels of alcohol-related crime and disorder are occurring in the Ward. This will make these places safer for the public and enable the Police to enforce the Bylaw in these areas.

IMPLEMENTATION

If, the Council resolves to the current Alcohol Control Area in Kaikohe, the following actions will occur:

· the Register of Resolutions in the Bylaw will be updated with the date of adoption of the changes to be agreed by the council

· Council’s Communication and Engagement team will communicate the new alcohol ban areas to the public via a media release

· alcohol-free signage will be selectively placed in these new areas

· the Police will communicate to all relevant staff that the Control Areas have changed with revised GIS maps enabling them to check if specific locations are covered.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Across the district the following costs will be involved:

Cost component	Estimated cost
Policy research and development	<$1,000
Consultation and communication	minimal
Printing, erecting and placing new signage	$5,000

The costs will come from existing budgets.

Āpitihanga / Attachments

1. Analysis of Alcohol Control Area Submissions - A5524604 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Under the Significance and Engagement Policy the level of significance is low as the recommended resolutions a) do not involve the transfer of the ownership or control of assets; and b) are not inconsistent with current Council plans or policies. As required by clause 7.2 of the Bylaw, the council consulted with the public in accordance with section 82 of the Local Government Act 2002.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The relevant community outcome from the Long-Term Plan is ‘Communities that are healthy, safe, connected and sustainable’. Under section 147B of LGA02, section 7 of the Bylaw provides that Council may declare or amend Alcohol Control Areas by resolution following public consultation under section 82 of LGA02. Sections 169 and 170 of LGA02 describe Police powers to enforce the Bylaw in the Alcohol Control Areas.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	As the recommendation to amend and declare permanent Alcohol Control Areas applies to specific locations within each Ward, it is important to understand the views of each Community Board and to receive their recommendation that Council should make the recommended resolutions applying to their Ward. A workshop was held with the Kaikohe-Hokianga Community Board early in May 2025 to discuss the review of the Alcohol Control Areas. Then, on 2 September 2025 the Community Board was asked to formally recommend the proposed new and revised alcohol ban areas to the council.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The recommendation to revise Alcohol Control Areas in the district does not consider the relationship of Māori to land, water, sites, wāhi tapu, valued flora and fauna and other taonga as it does not “significantly affect land or a body of water” as covered by section 60A of LGA02. In conducting the research to review the Control Areas, groups representing iwi interests were involved, including: · Te Hauora o Ngāpuhi · Hauora Kaikohe-Hokianga · Whiria Te Muka · Te Roopu A Iwi o Te Rarawa · Waka ama coaches and participants re Lake Ngātu. At the consultation stage, all iwi groups in the district were given the opportunity to provide their views on the Proposal.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Three main groups of persons are likely to be affected by changes to the Alcohol Control Areas: 1) The general public The public can be negatively affected by crime and disorder in public places e.g. feeling intimidated or threatened by intoxicated individuals, having their property damaged, and/or not enjoying being in these public places. Updating the Alcohol Control Areas will provide additional protection for the public. Engagement with the public occurred at two stages of the review process: a) a survey of the public conducted in May/June 2025; and b) the public consultation. 2) Owners of properties whose carparks are proposed to be alcohol ban areas Section 147 of LGA02 gives a broad definition of places that can be declared Alcohol Control Areas as places that are open to or used by the public. This includes carparks of licensed premises and supermarkets etc. These people were sent emails asking them to participate in the public consultation. 3) Those consuming alcohol in public The Police have discretion to ignore those peacefully enjoying a drink in an alcohol ban area. However, the Police have a range of powers to address offenders whose behaviour is intimidating, aggressive or anti-social in the alcohol ban areas. The Research Report examines how the rights of these offenders under the Bill of Rights Act 1990 may be affected by Police actions and concluded that the limitations on their rights in the revised Alcohol Areas are reasonable.
State the financial implications and where budgetary provisions have been made to support this decision.	District-wide costs will be incurred for policy research and development (est. <$1,000), consultation and communication (minimal), and to print, erect, and place new signage (est. $5,000). All these costs will come from existing budgets.
Chief Financial Officer review.	The CFO has reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

11 February 2026

7.2 Funding Applications

File Number: A5538600

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

1. This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the meeting.

WhakarĀpopoto matua / Executive Summary

· Two applications have been received, requesting a total of $11,600.

· The Board has $16,029 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $95,273 to allocate for the Pride of Place Fund in the 2025/2026 financial year.

tŪtohunga / Recommendation

a) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Kamira Whakapiripiri Whanau towards the costs for Kamira Wananga 2026.

tŪtohunga / Recommendation

b) That the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Ohaeawai Residents and Ratepayers Association towards the costs for 2026 Taiamai Day.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected;

matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments
Kamira Whakapiripiri Whanau – Kamira Wananga 2026	$10,000	$2,000	The applicant is seeking funds to host a wananga at Matihetihe Marae for whanau to work through their whakapapa and taiao. There is a $200 per person charge to attend and they are expecting 100 people. The funding they have requested is to cover costs for marae hire, catering, merchandise and sports equipment. The amount recommended is for marque hire. This meets community outcomes 1, 2, 3, 5
Ohaeawai Residents and Ratepayers Association – 2026 Taiamai Day	$1,600	$1,000	The applicant is seeking funding towards the costs of the annual Taiamai community day. They were previously granted $1000 in 2023 and $1,150 in 2025. This has been an annual event for a number of years and is well supported by the wider community. The amount recommended would cover the cost of advertising/flyers, the Lions train and part of the bouncy castle hire. This meets community outcomes 2, 3, 5

Applicant and Project

Requested

Recommend

Comments

Kamira Whakapiripiri Whanau – Kamira Wananga 2026

$10,000

$2,000

The applicant is seeking funds to host a wananga at Matihetihe Marae for whanau to work through their whakapapa and taiao.

There is a $200 per person charge to attend and they are expecting 100 people. The funding they have requested is to cover costs for marae hire, catering, merchandise and sports equipment.

The amount recommended is for marque hire.

This meets community outcomes 1, 2, 3, 5

Ohaeawai Residents and Ratepayers Association – 2026 Taiamai Day

$1,600

$1,000

The applicant is seeking funding towards the costs of the annual Taiamai community day. They were previously granted $1000 in 2023 and $1,150 in 2025. This has been an annual event for a number of years and is well supported by the wider community.

The amount recommended would cover the cost of advertising/flyers, the Lions train and part of the bouncy castle hire.

This meets community outcomes 2, 3, 5

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicants are required to complete a standard application form and provide supporting information.

For each application the Board has three options.

Option 1 Authorise funding for the full amount requested.

Option 2 Authorise partial funding.

Option 3 Decline funding.

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Kamira Whakapiripiri Whanau - A5538479 ⇩

2. Ohaeawai Taiamai Day - A5538478 ⇩

HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in each of the individual applications.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.