Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage

· Street/public Art

· Trees on Council land

· Off road public car parks

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:

Thursday 12 February 2026 at 10:00 am

Te Paeroa Mahi / Order of Business

1 Karakia Timatanga / Opening Prayer 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8...................................................

7 Ngā Pūrongo / Reports. 17

7.1 Funding Applications. 17

7.2 New Road Name - 1349b State Highway 10, Kerikeri 21

7.3 Proposal to Amend Alcohol Control Areas in the Ward. 26

7.4 Kerikeri Domain - Proposal to Establish an Advisory Group. 48

7.5 Te Pātukurea Kerikeri Waipapa Spatial Plan - Implementation Steering Group Establishment 55

7.6 Waipapa Structure Plan. 65

7.7 Bay of Islands-Whangaroa Community Board Capital project priorities for Long Term Plan (2027/37) alignment. 77

7.8 Chairperson and Members Reports. 81

8 Ngā Pūrongo Taipitopito / Information Reports. 98

8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report 98

9 Karakia Whakamutunga / Closing Prayer 101

10 Te Kapinga Hui / Meeting Close. 101

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5544225

Author: Amber Wihongi-Alderton, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held 17 December 2025 as a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2025-12-17 Bay of Islands-Whangaroa Community Board Minutes - A5509830 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

7 Ngā Pūrongo / Reports

7.1 Funding Applications

File Number: A5542762

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The purpose of this report is to allow the Bay of Islands-Whangaroa Community Board (the Board) to consider the application/s received for the Community Grant Fund/Placemaking Fund.

WhakarĀpopoto matua / Executive Summary

· There are no new applications, but a request for an extension on time for fund use has been received.

· The Board has $72,673 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $94,914 to allocate for the Placemaking Fund in the 2025/2026 financial year.

TŪTOHUNGA / RECOMMENDATION

That Bay of Islands-Whangaroa Community Board approve the sum of $7,500 (plus GST if applicable) be retained by The Centre, Kerikeri to be used towards costs of an accessible concert by Troy Kingi to be held no later than 30 June 2026.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s Long-Term Plan. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride;

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant	Granted	Recommend	Comments
The Centre – Te Wiki o Waitangi 2026	$7,500	Allow the extension	The applicant was granted funding towards the costs for hosting events for Waitangi week 2026. This was their third application for this financial year, with them previously receiving $6,000 for the show Tangihanga in August and $5,000 for Diwali in September. They allocated the funding towards artist fees for Troy Kingi to perform, but he has had to delay his concert to April or May 2026 (date to be confirmed). They are requesting the Board allow them to retain the funds and use it towards the concert when rescheduled. The request is attached for your information. This meets community outcomes 2, 3 and 5.

Applicant

Granted

Recommend

Comments

The Centre – Te Wiki o Waitangi 2026

$7,500

Allow the extension

The applicant was granted funding towards the costs for hosting events for Waitangi week 2026. This was their third application for this financial year, with them previously receiving $6,000 for the show Tangihanga in August and $5,000 for Diwali in September.

They allocated the funding towards artist fees for Troy Kingi to perform, but he has had to delay his concert to April or May 2026 (date to be confirmed). They are requesting the Board allow them to retain the funds and use it towards the concert when rescheduled. The request is attached for your information.

This meets community outcomes 2, 3 and 5.

Take Tūtohunga / Reason for the recommendation

The applicants were required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option One: Authorise funding for the full amount requested.

Option Two: Authorise partial funding.

Option Three: Decline funding the application.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Request from The Centre - A5542760 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Applications received are assessed against the Community Grants Policy and Te Pae o Uta.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to the applications received in relation to whenua and/or wai.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

7.2 New Road Name - 1349b State Highway 10, Kerikeri

File Number: A5540888

Author: Trinity Lane, Finance and Customer Services Administrator

Authoriser: Andy Brown, Transportation Business Manager - Transportation Services

Take Pūrongo / Purpose of the Report

That Bay of Islands-Whangaroa Community Board name the private road located at 1349b State Highway 10, Kerikeri.

WhakarĀpopoto matua / Executive Summary

· A road naming application was received on the 6th of January 2026

· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves, and other community facilities.

tŪtohunga / Recommendation

That Bay of Islands-Whangaroa Community Board name a right of way “Kiwi Creek Lane” that is located at 1349b State Highway 10, Kerikeri.

1) TĀhuhu kŌrero / Background

Peter Cameron Shaw submitted a road naming application on 6^th January 2026 for a right of way located at 1349B State Highway 10, Kerikeri. The proposed development will subdivide the existing lot to create three additional lots. In accordance with the Road Naming and Numbering Policy and the conditions of the associated resource consent, a road name is required.

The applicant proposed the name Kiwi Creek Lane, reflecting the bush area on the property, which provides habitat for kiwi that thrive along the spring-fed creek running through the site.

The proposed road names were submitted to Land Information New Zealand for assessment. Land Information New Zealand confirmed that all three proposed names are acceptable for use and comply with the Addressing Standards 2011.

Feedback was also sought from Ngāti Rēhia hapū. A response was received indicating no objection to the proposed road names.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The proposed road names are:

- Kiwi Creek Lane

- Kiwi Creek Way

- Kiwi Crossing Lane

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Hapu Approval - A5540874 ⇩

2. Map - A5540880 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a right of way and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Feedback was sought from Ngāti Rēhia hapū. A response was received indicating no objection to the proposed road names.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All affected homeowners were provided the opportunity to submit their feedback. There were no objections.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer as not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

7.3 Proposal to Amend Alcohol Control Areas in the Ward

File Number: A5516634

Author: Donald Sheppard, Policy Advisor

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

To seek a recommendation from the Bay of Islands-Whangaroa Community Board that the council should declare a new Alcohol Control Area in Waitangi and amend three current Alcohol Control Areas in Paihia, Waipapa and Kerikeri.

WhakarĀpopoto matua / Executive Summary

· Alcohol Control Areas (alcohol-free areas) are public places where it is prohibited to consume, bring in, or possess alcohol.

· These Alcohol Control Areas are amended or declared by resolution of Council and are listed in the Register of Resolutions in the Alcohol Control Bylaw 2018 (the Bylaw).

· On 4 September 2025 (resolution 2025/92 refers) the Bay of Islands-Whangaroa Community Board recommended that the Council should:

o declare two new Alcohol Control Areas - in Waitangi and Ōpua

o amend three current Alcohol Control Areas - in Paihia, Waipapa and Kerikeri.

· On 25 September 2025 (resolution 2025/116 refers) the Council accepted this recommendation and authorised public consultation on the Proposal to Amend Alcohol Ban Areas (the Proposal).

· 150 written submissions were received regarding the Proposal, with 78% of Bay of Islands-Whangaroa Ward residents who made submissions expressing full support. See Attachment One, Analysis of Alcohol Control Area Submissions.

· However, a number of Ōpua residents pointed out that alcohol-related disorder and criminal behaviour is not a serious issue in public places in Ōpua and staff agree that Ōpua should not be declared an Alcohol Control Area.

· Based on this feedback, Council staff recommend proceeding with the Proposal as it affects the Bay of Islands-Whangaroa Ward except for not declaring Ōpua an Alcohol Control Area.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, under section 147b of the Local Government Act 2002, recommends that council by resolution:

a) Declare a new permanent Alcohol Control Area at Waitangi that will apply 24 hours a day, 7 days a week, all year round

b) Amend the current permanent Alcohol Control Areas in Kerikeri, Waipapa, and Paihia that will continue to apply 24 hours a day, 7 days a week, all year round.

1) TĀhuhu kŌrero / Background

Alcohol consumption in public places in the district

Public drinking in the Far North is common and is often relatively harmless, e.g. people having a quiet drink at a picnic. However, excessive drinking in public can lead to disorderly and criminal behaviour, impacting others’ enjoyment of public places, making members of the public feel unsafe, and/or degrading the amenity and good order of localities, due to alcohol litter, vandalism, and graffiti.

Alcohol Control Areas (wāhi waipiro kore)

The Bylaw addresses the problems of alcohol-related disorder and criminal behaviour in public places by prohibiting the consumption, bringing in, or possession of alcohol in Alcohol Control Areas declared under section 147 of the Local Government Act 2002 (LGA02).

Section 147(1) of LGA02 gives a broad definition of the public places where alcohol bans can apply, as places that are open to or being used by the public. These places may include carparks, sportsgrounds, conservation land, and certain private properties open to the public (e.g. supermarket or bottle store carparks).

There are ten current Alcohol Control Areas in the Bay of Islands-Whangaroa Ward: Kawakawa, Moerewa, Haruru Falls, Lily Pond, Paihia, Russell, Kerikeri, Waipapa, Kāeo, and Taupō Bay.

Maps of the current Control Areas are included in the Register of Resolutions to the Bylaw.

The Police enforce the Bylaw

The Police enforce the Bylaw and in the Alcohol Control Areas they have the power to:

· search vehicles, bags, and packages for alcohol

· seize and remove alcohol

· ask people to leave Alcohol Control Areas

· issue infringement notices to offenders with a $250 fine

· arrest people who commit offences or do not comply with police instructions.

Police have discretion under the Bylaw – they are not required to act unless they observe actual or potential alcohol-related crime or disorder. Typically, they will ignore someone having a quiet drink in an alcohol ban area.

Review of the Alcohol Control Areas

Council staff analysed relevant information to support the review of Alcohol Control Areas in the Ward. This information was presented to the Bay of Islands-Whangaroa Community Board meeting on 4 September 2025.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

High-level research findings

Where do alcohol-related problems occur in public places in the district

As evidenced by observations of alcohol-litter and feedback from residents, public drinking often occurs in concealed or less visible locations such as parks and reserves sheltered by trees, service lanes, and places without CCTV coverage. “Side-loading” outside bars and taverns is common. Drinking in and around vehicles is also common in carparks and outside licensed premises.

When does problem drinking occur in public

From 2024 Police data for the district, alcohol-related incidents in public occur year-round, peaking slightly from January to March. Saturdays account for the highest number of incidents (25%), but Thursdays and Fridays also show significant activity (both 18%). Most incidents occur between 4pm and midnight (61%), though some happen during quieter periods. These patterns support the need for consistent, 24x7 year-round alcohol bans to ensure police can respond whenever required.

Framework for declaring or amending Alcohol Control Areas

Council staff developed a decision-making framework to identify whether a high level of alcohol-related crime and disorder is occurring in an area. Using this framework, evidence of at least one of the following measures indicates that an Alcohol Control Area should be declared or amended:

Evidence required	Measures
1. Evidence of a high number of alcohol-related crime and disorder incidents in public in the area from police records.	At least 20 incidents reported to the police in the area in the most recent year where data is available (i.e. 2024)
2. Evidence of a high number of serious alcohol-related incidents occurring in the area from police records including: · abduction, harassment and other offences against a person · acts intended to cause injury · dangerous or negligent acts endangering persons · prohibited and regulated weapons and explosives offences · theft and related offences · homicides and related offences · sexual assault and related offences.	At least 10 serious police incidents reported in the area in the most recent year (i.e. 2024)
3. Compelling evidence of alcohol-related crime and disorder from public feedback.	Either public survey feedback or reports from members of the public about alcohol-related crime and disorder in an area.

Findings for the Bay of Islands-Whangaroa Ward

Applying the decision-making framework identified that two broad areas in the Ward met the criteria for declaring new Control Areas or amending existing Areas:

	Areas
Criteria	Waitangi/Paihia/Ōpua	Kerikeri/Waipapa
Were at least 20 alcohol-related crime and disorder incidents in public places reported to the police in 2024?	Yes	Yes
No. of police incidents in 2024	47	36
Were at least 10 police incidents serious in nature in 2024? (e.g. Acts intended to cause injury)	Yes	Yes
No. of police incidents classified as serious in 2024	10	12
Is there compelling evidence of alcohol-related crime and disorder in the area from observation and public feedback?	Yes	Yes

More detailed evidence at the local level initially indicated that the council should:

· declare new Alcohol Control Areas in Waitangi and Ōpua

· amend the current Alcohol Control Areas in Paihia, Waipapa and Kerikeri.

This led to the Proposal to Amend Alcohol Ban Areas – (resolution 2025/116 refers)

Consultation on the Proposal

Consultation took place from 3 November to 1 December 2025 (4 weeks) and 150 written submissions were received (93 from Bay of Islands-Whangaroa Ward residents). The following table summarises the results:

Support for the Proposal	Total response (district-wide)	Response from Bay of Islands-Whangaroa Ward residents
Support in full	69%	78%
Support in part	13%	10%
Do not support at all	16%	11%
Not sure	2%	1%
Number of submissions	150	93

See Attachment One for full analysis of public feedback.

Recommendation to no longer declare Ōpua an Alcohol Control Area

Declaring an Alcohol Area in Ōpua assumed that alcohol-related disorder is spread evenly across the Waitangi/Paihia/Ōpua area. However, submissions from Ōpua residents indicate that alcohol-related public disorder and criminal behaviour in Ōpua is not an issue, with these incidents concentrated in Paihia and Waitangi. This finding is backed by Police reports of incidents in Ōpua. See the Analysis of Alcohol Control Area Submissions (Attachment One – section 5).

Specific locations to be included in amended and new Control Areas

Specific locations recommended to be included in revised and new Alcohol Control Areas in the Ward are listed below. NB. the locations involved can be viewed at this link: Maps of Current and Amended Control Areas.

Localities to be included in the Alcohol Control Area in Waitangi:

1) Hobson Beach

2) Waitangi Reserve

3) Waitangi one way bridge

4) Waitangi boat ramp area

5) Carparks associated with the Copthorne Hotel complex, Cruising Club and Waitangi Wharf

6) Land and beach area between the Cruising Club and the sea

7) Waitangi Treaty Grounds carparks

8) Tau Henare Drive to the junction with Bayly Road, including the Lookout area and all carparks and laybys including the golf club carpark

9) Bayly Road including the Waitangi Mountain Park carpark

10) Bayly Road reserve, Wairoa Bay.

Localities to be added to the Alcohol Control Area in Paihia:

1) Lucy Elizabeth Williams Scenic Reserve – corner Davis Crescent and Marsden Road

2) Woolworths carpark, Puketona Road

3) Walkway to reserve – next to 11 Kings Road

4) Joyces Road and old RSA Building carpark

5) Paihia Cemetery

6) All beaches down to the water line (some beaches are not included in the current Alcohol Control Area).

Localities to be added to the Alcohol Control Area in Waipapa:

1) Mitre 10/Noel Leeming carpark

2) The Warehouse carpark

3) Parking area at end of Kerikeri River track opposite 1895 SH10 Waipapa

4) Harmony Lane - associated playing fields and carparks

5) Walkway running from the soccer fields to Mawson Ave

6) Walkway running from Mawson Ave to Waipapa shops

7) Te Puāwaitanga - Bay of Islands Sports Hub

8) Pioneer Tavern carpark

Localities to be added to the Alcohol Control Area in Kerikeri:

1) Rainbow Falls carpark and reserve

2) Fairy Pools Lane and Fairy Pools

3) Skudders Beach Road parking bay

4) Stone Store basin carpark, wharf area and Kororipo Pa area

5) Landing Road including the carpark for the Kerikeri Basin, the reserve, and picnic area

6) Council carparks between Homestead Road and Butler Road

7) Carparks between Homestead Road and Fairway Drive (e.g. old Bunnings carpark area) and connecting lanes to Kerikeri Road

8) Briscoes, Rebel Sport and Work & Income carparks

9) The Homestead Sports Bar & Bistro carpark, 15 Homestead Road

10) The Man Cave carpark and surrounding area, 19 Homestead Road

11) Masonic Lane

12) All interconnecting service lanes and carparks between Hobson Avenue and Cobham Road

13) Carparks along Hobson Avenue e.g. for the Baptist Church, Ministry of Education etc.

14) Liquorland service lane and carpark, 52 Kerikeri Road

15) Woolworths carpark and service lanes

16) Shrubbery on north side of Woolworths Building, on Butler Road

17) McDonald’s carpark

18) Kerikeri Rugby Club, squash and netball clubs, carparks and associated playing fields – corner of the Heritage Bypass and Waipapa Road

19) Roundabout area at the intersection of Kerikeri Road and SH10

When the recommended alcohol bans will apply

Council staff recommend 24x7 alcohol bans all year round. This will provide Police with a regulatory tool to respond to alcohol-related crime and disorder whenever it occurs, rather than relying on limited timeframes that may not align with actual incidents.

Options

Option One is that the Community Board recommends that the Council:

1. declares a new Alcohol Control Area in Waitangi

2. amends three current Alcohol Control Areas - in Paihia, Waipapa and Kerikeri

Option Two is a recommendation that Council maintains the status quo/does nothing.

Advantages and disadvantages of these Options are as follows:

Options	Advantages	Disadvantages
Option one - recommend that the council declares a new Alcohol Control Area in Waitangi and amends three current Alcohol Control Areas in Paihia, Waipapa and Kerikeri. Any new ban areas will apply 24x7 all year round. This is the recommended option	Reducing alcohol-related disorder and crime to make public places in the district safer for the public Evidence‑based targeting of problem areas New and amended control areas will include locations where high levels of alcohol-related crime and disorder is occurring that are not included in current control areas. Enabling the police to enforce the bylaw in these areas under the alcohol control bylaw. this is a more flexible and less time-consuming approach than charging offenders under the summary offences act. Applying the bans 24x7 will enable the police to act whenever they encounter problem drinking in public in the ban areas.	None identified
Option two – recommend that council maintains the status quo/ does nothing	None identified	Alcohol Control Areas will not fully reflect where high levels of alcohol-related crime and disorder are occurring. The police will not be able to act flexibly and proactively to address alcohol-related problems in the new recommended ban areas.

Options

Advantages

Disadvantages

Option one - recommend that the council declares a new Alcohol Control Area in Waitangi and amends three current Alcohol Control Areas in Paihia, Waipapa and Kerikeri. Any new ban areas will apply 24x7 all year round.

This is the recommended option

Reducing alcohol-related disorder and crime to make public places in the district safer for the public

Evidence‑based targeting of problem areas

New and amended control areas will include locations where high levels of alcohol-related crime and disorder is occurring that are not included in current control areas.

Enabling the police to enforce the bylaw in these areas under the alcohol control bylaw. this is a more flexible and less time-consuming approach than charging offenders under the summary offences act.

Applying the bans 24x7 will enable the police to act whenever they encounter problem drinking in public in the ban areas.

None identified

Option two – recommend that council maintains the status quo/ does nothing

None identified

Alcohol Control Areas will not fully reflect where high levels of alcohol-related crime and disorder are occurring.

The police will not be able to act flexibly and proactively to address alcohol-related problems in the new recommended ban areas.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The recommended Option means that the Alcohol Control Areas will better reflect where alcohol-related crime and disorder is occurring in the Ward. This will make these places safer for the public and enable the Police to enforce the Bylaw in these areas.

IMPLEMENTATION

If, the council resolves to amend and declare the Alcohol Control Areas recommended in this report, the following actions will occur:

· the Register of Resolutions in the Bylaw will be updated with the date that the changes will apply to be decided by the council

· Council’s Communication and Engagement team will communicate the new alcohol ban areas to the public via a media release

· alcohol-free signage will be selectively placed in these new areas

· the Police will communicate to all relevant staff that the Control Areas have changed with revised GIS maps allowing them to check if specific locations are covered.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Across the district the following costs will be involved:

Cost component	Estimated cost
Policy research and development	<$1,000
Consultation and communication	minimal
Printing, erecting and placing new signage	$5,000

The costs will come from within existing budgets.

Āpitihanga / Attachments

1. Analysis of Alcohol Control Area Submissions - A5524604 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Under the Significance and Engagement Policy the level of significance is low as the recommended resolutions a) do not involve the transfer of the ownership or control of assets; and b) are not inconsistent with current Council plans or policies. As required by clause 7.2 of the Bylaw, the council consulted with the public in accordance with section 82 of the Local Government Act 2002.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The relevant community outcome from the Long-Term Plan is ‘Communities that are healthy, safe, connected and sustainable’. Under section 147B of LGA02, section 7 of the Bylaw provides that Council may declare or amend Alcohol Control Areas by resolution following public consultation under section 82 of LGA02. Sections 169 and 170 of LGA02 describe Police powers to enforce the Bylaw in the Alcohol Control Areas.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	As the recommendation to amend and declare permanent Alcohol Control Areas applies to specific locations within each Ward, it is important to understand the views of each Community Board and to receive their recommendation that Council should make the recommended resolutions applying to their Ward. A workshop was held with the Bay of Islands-Whangaroa Community Board early in May 2025 to discuss the review of the Alcohol Control Areas. Then, on 2 September 2025 the Community Board was asked to formally recommend the proposed new and revised alcohol ban areas to the council.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The recommendation to revise Alcohol Control Areas in the district does not consider the relationship of Māori to land, water, sites, wāhi tapu, valued flora and fauna and other taonga as it does not “significantly affect land or a body of water” as covered by section 60A of LGA02. In conducting the research to review the Control Areas, groups representing Māori interests were involved, including: · Te Hauora o Ngāpuhi · Hauora Bay of Islands-Whangaroa · Whiria Te Muka · Te Roopu A Iwi o Te Rarawa · Waka ama coaches and participants re Lake Ngātu. At the consultation stage, all iwi groups in the district were given the opportunity to provide their views on the Proposal.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Three main groups of persons are likely to be affected by changes to the Alcohol Control Areas: 1) The general public The public can be negatively affected by alcohol-related crime and disorder in public places e.g. feeling intimidated or threatened by intoxicated individuals, having their property damaged, and/or not enjoying being in these public places. Updating the Alcohol Control Areas will provide additional protection for the public. Engagement with the public occurred at two stages of the review process: a) a survey of the public conducted in May/June 2025; and b) the public consultation. 2) Owners of properties whose carparks are proposed to be alcohol ban areas Section 147 of LGA02 gives a broad definition of places that can be declared Alcohol Control Areas as places that are open to or used by the public. This includes carparks of licensed premises and supermarkets etc. These people were sent emails asking them to participate in the public consultation. 3) Those consuming alcohol in public If someone is peacefully enjoying a drink in an alcohol ban area, the Police have the discretion to ignore these people. However, the Police have a range of powers to address offenders whose behaviour is intimidating, aggressive or anti-social in the alcohol ban areas. The Research Report examines how the rights of these offenders under the Bill of Rights Act 1990 may be affected by Police actions and concluded that the limitations on their rights in the revised Alcohol Areas are reasonable.
State the financial implications and where budgetary provisions have been made to support this decision.	District-wide costs will be incurred for policy research and development (est. <$1,000), consultation and communication (minimal), and to print, erect, and place new signage (est. $5,000). All these costs come from within existing budgets.
Chief Financial Officer review.	This report has not been reviewed by Chief Financial Officer.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

7.4 Kerikeri Domain - Proposal to Establish an Advisory Group

File Number: A5529374

Author: Robin Rawson, Parks & Reserves Planner

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

To update the Community Board on management options for Kerikeri Domain and to recommend establishment of a Kerikeri Domain Advisory Group.

WhakarĀpopoto matua / Executive Summary

This report provides an update to the Bay of Islands-Whangaroa Community Board on management options for Kerikeri Domain as directed by resolution 2024/94 in September 2024. A meeting with identified stakeholders was held in September 2025 to consider governance model options. The outcome of this meeting indicated community interest in forming an advisory group to enhance communication, coordination and planning for the Domain, rather than establishing a management group with formal delegations. This report recommends the establishment of a Kerikeri Domain Advisory Group, proposes a terms of reference for this group, and outlines the next steps for implementation.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) Receive the report Kerikeri Domain - Proposal to Establish an Advisory Group.

b) Endorse the establishment of a Kerikeri Domain Advisory Group to provide ongoing advice and feedback on the management and development of the Domain.

c) Endorse the terms of reference for the Kerikeri Domain Advisory Group as outlined below.

1) TĀhuhu kŌrero / Background

The Bay of Islands-Whangaroa Community Board made the following resolution (2024/94) on 19 September 2024:

That the Bay of Islands-Whangaroa Community Board request a decision report be provided to the Community Board on the options for delegation of the Kerikeri Domain at the Bay of Islands-Whangaroa Community Board meeting in December 2024.

In the months following the resolution, a report was presented to Council’s Senior Leadership Team requesting direction on co-management requests. The Senior Leadership Team supported the trial of co-management agreements at a reserve or reserves, and this being progressed for Moringaehe, a Council reserve in the Te Hiku ward, and no direction was provided for other reserves.

Council staff organised a meeting in Kerikeri on 8 September 2025 to discuss management options for Kerikeri Domain, and attendees included representatives from the following community and park user groups:

· Vision Kerikeri

· Our Kerikeri

· Ngāti Rēhia

· Kerikeri High School (also representing Cricket)

· Kerikeri District Business Association Committee

· Kerikeri

Attendees gave full support to receiving more information from Council about the Domain and having the opportunity to comment on development and management options. There was no interest in setting up a group with delegations for management.

The following email sent to attendees records the outcome of the meeting:

Thank you for attending the meeting last night and sharing your knowledge and perspective on Kerikeri Domain.

To improve communications and management of the domain including coordination and bookings of activities, as well as consideration of future development proposals we ended up with 3 actions:

1. Support to establish a Kerikeri Domain stakeholder / advisory group (or similar name) – expected to meet on a regular but not frequent basis

(Council Facilities & Parks Planning to provide support)

2. Consider removal of Kerikeri Domain from the list of district wide assets so that the new Community Board have delegation and greater control over management

(New Community Board to consider application to Council)

3. Consider review of the reserve management plan at an earlier time, particularly if public consultation is otherwise required for any development projects

(New Community Board to consider direction to Parks Planner)

Two of these activities will be delayed by local body elections. Council will begin work on establishing a group associated with Kerikeri Domain.

Please get back to me if you have any queries or further comment.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Participants at the meeting in September 2025 expressed a clear preference for improved stakeholder engagement and communication regarding the management of the Kerikeri Domain rather than support for establishing a group delegated to manage the Kerikeri Domain.

The proposed Kerikeri Domain Advisory Group would serve as a conduit between Council, park users and other community stakeholders. The aim of the advisory group would be to enhance decision-making regarding the management, use, and development of Kerikeri Domain, ensuring user needs and community perspectives are considered.

This would be a relatively informal group, however a terms of reference is recommended to guide expectations of all people involved, noting that the terms of reference may evolve over time. As outlined in the attached draft terms of reference, the Kerikeri Domain Advisory Group would communicate by email, with possible meetings when a higher level of consideration was required, and this would generally be reported back to the Community Board by email through the Chairperson. Future reporting to the Community Board would occur as required, for consideration of management issues or to consider high impact proposals.

Options that can be considered by the Community Board:

Option 1)

Endorse staff to establish the advisory group (staff recommendation). Feedback from the advisory group would enhance decision-making by Council on the management, use and development of Kerikeri Domain. No significant disadvantages have been identified. Management of the advisory group would require staff resources. The next steps for this option are:

· Confirming membership, including any additional representatives from key community and park user organisations.

· Finalise a terms of reference for the advisory group (refer attachment).

Option 2)

Do not endorse establishment of the advisory group (not recommended by staff).

There was no interest from meeting attendees in delegations to allow management of Kerikeri Domain by the community, so this is not considered to be an option.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The proposed Kerikeri Domain Advisory Group would ensure user needs and community perspectives were considered to enhance decision-making for the management, use and development of Kerikeri Domain, and the Kerikeri Domain Advisory Group formation is supported by the stakeholders engaged on this process.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budget provision is not required for the Advisory Group. Any expenditure related to the Advisory Group would be minor, for example room hire perhaps once or twice per annum.

Āpitihanga / Attachments

1. Draft Kerikeri Domain Advisory Group Terms of Reference - A5527114 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The creation of a park user group to inform Council decisions would have a low level of significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Kerikeri Domain Reserve Management Plan Parks and Reserves Policy 2022
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	While Kerikeri Domain is included as an asset having district wide significance and remaining the responsibility of the Council, the Bay of Islands–Whangaroa Community Board has expressed a strong interest in this reserve. The creation of a Kerikeri Domain Advisory Group would assist Council in making informed decisions that meet the needs of the community.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	A representative from Ngāti Rēhia attended the preliminary meeting and have expressed an interest in on-going involvement in the advisory group.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Groups and individuals that have an interest in Kerikeri Domain including those involved with sports and events.
State the financial implications and where budgetary provisions have been made to support this decision.	Budget provision is not required for the Advisory Group. Any expenditure related to the Advisory Group would be minor, for example room hire.
Chief Financial Officer review.	The CFO has reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

7.5 Te Pātukurea Kerikeri Waipapa Spatial Plan - Implementation Steering Group Establishment

File Number: A5540696

Author: Jaye Michalick, Team Leader – Growth Planning & Placemaking

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

The purpose of the report is to describe the requirement to establish a Te Pātukurea Kerikeri Waipapa Spatial Plan Implementation Steering Group (Steering Group) and to facilitate the appointment of two Bay of Islands-Whangaroa Community Board (Board) representatives to the Steering Group.

WhakarĀpopoto matua / Executive Summary

This report:

· Reiterates the extent of mana whenua partnership and stakeholder engagement undertaken to prepare the adopted spatial plan as context to the need to establish an ongoing Steering Group.

· Outlines the initial projects required to be commenced as part of the implementation plan within Te Pātukurea Kerikeri Waipapa Spatial Plan.

· Outlines the purpose, composition and draft Terms of Reference for the Steering Group.

· Recommends the Board appoints two Board members to the Steering Group.

· In accordance with Te Kūkupa Terms of Reference, recommends the Board informs Te Kūkupa Committee or Strategy Policy and Regulation of the establishment of the Steering Group.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board receive this report and:

a) Appoint members __________ and ___________ to Te Pātukurea Kerikeri Waipapa Spatial Plan Implementation Steering Group; and

b) Inform Te Kūkupa Committee for Strategy Policy and Regulation of the establishment of Te Pātukurea Kerikeri Waipapa Spatial Plan Implementation Steering Group.

1) TĀhuhu kŌrero / Background

Te Pātukurea Kerikeri Waipapa Spatial Plan (Te Pātukurea) is a non-statutory plan that was adopted by Council in June 2025 via Resolution 2025/61 (link to adopted version here: Te Pātukurea). Te Pātukurea is a plan for the long-term growth (30+ years) of Kerikeri and Waipapa, it is based on good-practice spatial planning principles and sets out how we can grow and service the subject urban areas. The spatial plan was developed in partnership with Te Pātukurea Hapū Rōpū^{^[1]} and with significant, iterative stakeholder engagement and public consultations.

Te Pātukurea includes an Implementation Plan with actions that need to be carried out over the short-, medium- and long-term in order to deliver the plan.

To ensure ongoing mana whenua partnership and stakeholder engagement throughout the implementation phase of Te Pātukurea, the Implementation Plan includes two key actions:

· Establish an Implementation Steering Group (the subject of this paper); and

· Explore co-governance and collaboration opportunities with hapū (staff have met with Te Pātukurea Hapū Rōpū, which confirmed a desire to reform continue to partner with FNDC on the implementation of Te Pātukurea).

The purpose of the Implementation Steering Group is defined in the Implementation Plan as:

to ensure the community’s needs, values, and priorities are represented throughout the process. It fosters shared ownership and transparency in delivering the plan. A diverse membership is key – Community Board representation connects the plan to local governance, while Hapū Rōpū representation brings mana whenua perspectives and Kaitiakitanga. Young people’s participation ensures their unique perspectives are recognised, valued and included.

Te Pātukurea Hapū Rōpū representatives have confirmed that, alongside regular meetings with staff on Implementation Plan projects, they also agree to be members of the Implementation Steering Group, to ensure that there is a full sharing of knowledge and ideas between mana whenua and other community representatives on implementation plan projects.

Along with seeking to set up this Steering Group, staff are in the process of commencing two further Implementation Plan actions: starting the Waipapa Structure Plan project – for which a separate paper has been submitted to the BOIWCB February agenda, and starting a Kerikeri Urban Design Framework project, which will also be the subject of a future agenda item paper.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Steering Group will serve in an advisory role, assisting with the monitoring and evaluation of Te Pātukurea and the implementation of related projects. The Steering Group can offer guidance and suggestions; however, it will not possess decision-making authority regarding projects that it advises on. The Steering Group will provide critical community voice to key projects required to deliver Te Pātukurea. Refer to the diagram below, being the Project Governance Structure for the Waipapa Structure Plan, which demonstrates how the Steering Group is intended to fit within a project governance structure for Implementation Plan projects.

It is anticipated that the Steering Group would meet approximately 2 to 4 times per year, to be kept up to date with the various Te Pātukurea implementation plan projects that are underway, and to identify further opportunities for relevant representatives to participate in individual projects, or collectively as the steering group, if appropriate. Attachment 1 contains a draft Terms of Reference for the Steering Group, which will be finalised following establishment of the Steering Group.

Staff recommend that the Board nominates and agrees at this meeting two Board members to join the Steering Group. We consider it likely that a member from each of the Kerikeri and Waipapa subdivisions would be preferrable based on their extent of knowledge on, and linkages into, those communities. We also recommend that the availability by Board members to attend the Steering Group meeting is considered in the decision to appoint Board members.

In addition to establishing the Steering Group, it is expected that all projects established to implement Te Pātukurea will be reported on to the Board at key milestones as standard practice.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Other options for the composition of elected members on the Steering Group could be considered, for example, more than two Board members, or recommending a Councillor on the Steering Group. However, in the interests of keeping the size of the Steering Group manageable and given the limited geographic scope of the subject area within the wider district, staff recommend Board membership is the appropriate level of connection to the subject communities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The costs of facilitating the Steering Group meetings are estimated to be between $5,300 (2 meetings p/a) and $10,600 (4 meetings p/a) per annum, and these costs have been budgeted for in the Growth Planning and Placemaking Team cost centre for this financial year. Other than rangatahi and the Hapū Rōpū, membership of the Steering Group is voluntary and not remunerated.

Āpitihanga / Attachments

1. Draft Terms of Reference Te Pātukurea Implementation Steering Group - A5540992 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	In accordance with Council’s Significance and Engagement Policy, this decision is not assessed a being of high significance as it does not involve the transfer of ownership or control of a strategic asset, and it is not inconsistent with Council plans or policies.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Te Pātukurea, Kerikeri Waipapa Spatial Plan Local Government Act 2002
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This project relates to Kerikeri and Waipapa and does not have a significant district wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The Te Pātukurea Hapū Rōpū Governance Body has been reestablished with mandated representation for eight local hapū. These hapū are: · Ngāti Hineira · Ngāti Korohue · Ngāti Mau · Ngāti Rangi · Ngāti Rēhia · Ngāti Torehina ki Matakā · Te Uri Taniwha · Te Whiu
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The Steering Group is being established to ensure key community stakeholders are involved in projects that implement Te Pātukurea. The Steering Group does not negate the need to undertake stakeholder identification and engagement as part of each individual project to implement Te Pātukurea.
State the financial implications and where budgetary provisions have been made to support this decision.	There is no requirement for further budgetary provisions to be made as result of the recommendation in this report.
Chief Financial Officer review.	The CFO has reviewed the report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

7.6 Waipapa Structure Plan

File Number: A5540967

Author: Azman Reuben, Senior Strategic Planner - Growth Planning & Placemaking

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

To introduce the Waipapa Structure Plan project and seek endorsement from the Bay of Islands- Whangaroa Community Board to Te Kūkupa Committee for Strategy, Policy and Regulation to change the requirements set down in the Implementation Plan regarding the Waipapa Structure Plan, specifically the exclusion from the project scope of:

· catchment management planning; and

· masterplanning of Te Puāwaitanga

The wording in the implementation plan for the Waipapa Structure plan states: Develop Structure Plan / Catchment Management Plan – Waipapa for Urban Intensification and Greenfield areas of Waipapa, including ‘Te Puāwaitanga Stage 2 Project’, and consideration of the future of Baysport. The inclusion of catchment management planning was an error, and we have since identified a more appropriate method of management planning for Te Puāwaitanga.

The report also recommends that the establishment of an Elected Member Working Group is not required for this project, and that elected member involvement in this project is appropriately provided for via the Te Pātukurea Implementation Steering Group and via regular reporting to the Bay of Islands-Whangaroa Community Board and Te Kūkupa Committee.

WhakarĀpopoto matua / Executive Summary

· The Waipapa Structure Plan is a key implementation action of Te Pātukurea Kerikeri-Waipapa Spatial Plan (link here: Te Pātukurea), it will be the first structure plan to be delivered as part of implementing the spatial plan.

· The report outlines the Waipapa Structure Plan project (the project), which will:

o Translate the strategic vision of Te Pātukurea into practical steps for land use and infrastructure planning.

o Inform future district plan change(s) where necessary.

o Provide certainty for Council, developers, and the community about how Waipapa will grow.

o Integrate planning for Te Puāwaitanga (sports hub) and other key facilities.

o Inform investment decisions in the Long-Term Plan and Waters CCO programme.

· This report seeks that the Bay of Islands Whangaroa Community Board recommends to Te Kūkupa Committee the exclusion of a catchment management plan for Waipapa and a detailed masterplan for Te Puāwaitanga from the scope of the Waipapa Structure Plan project.

· This report sets out the project milestones to be reported up to the Bay of Island-Whangaroa Community Board and Te Kūkupa Committee, in support of the recommendation to not establish an Elected Member Working Group.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board recommends to Te Kūkupa Committee:

a) Exclusion of the following from the Waipapa Structure Plan project scope:

i) Preparation of a catchment management plan for Waipapa.

ii) Masterplanning for Te Puāwaitanga

b) That establishment of an Elected Member Working Group is not required for this project, instead key project milestones discussed in this report are reported on to Te Kūkupa.

1) TĀhuhu kŌrero / Background

Council adopted Te Pātukurea and its implementation plan on 18 June 2025. The Waipapa Structure Plan is a key short-term action directed by the implementation plan of Te Pātukurea.

The project has been designed to align with current national and regional planning frameworks, including the National Policy Statement on Urban Development (NPS-UD), National Policy Statement on Highly Productive Soils (NPS-HPS), and the Northland Regional Policy Statement. It also supports Council’s Long-Term Plan priorities and FN2100 growth strategy by providing a clear framework for infrastructure investment and urban development. With the reform of resource management legislation and policy direction currently under way, the project has been designed with ‘check ins’ at critical points. This is to ensure there is alignment with the future system, particularly the lead pieces of legislation.

The Waipapa Structure Plan will cover the geographic extent of the urban development areas for Waipapa, as identified in the spatial plan (refer Figure 1 below). Further detail on the project is provided in Attachment 1.

A map of a city

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Figure 1: Geographic extent of the Waipapa Structure Plan study area (black outline around coloured area)

Te Puāwaitanga and Bay Sport

Te Puāwaitanga encompasses 44 hectares, with 12 hectares currently developed in sports fields and parking and another 12 hectares earmarked for Phase 2 sports facilities. However, significant details for Phase 2 remain undecided and unfunded, and it is yet to be determined whether all the land will be dedicated to sports or if some land can be set aside for other uses.

Staff have commissioned an updated needs assessment to assist in identifying the total land area required to meet future sport and active recreation needs for the next 30 years. To safeguard the potential future relocation of most of Baysport activities to Te Puāwaitanga, the needs assessment will factor in the relocation of all land at Baysport excluding the land occupied by the tennis courts, skating rink and associated parking areas, however further negotiations between Baysport and Council are required to confirm what, when and if relocation from Baysport to Te Puāwaitanga occurs. Once the needs assessment is completed, a report will go to Council to confirm the extent of land to be set aside for Te Puāwaitanga. If there is surplus land on the site, the future uses of this land are expected be determined through the Waipapa Structure Plan process.

The Waipapa Structure Plan will focus on determining the overall land use framework, including any surplus land at Te Puāwaitanga along with any land to be vacated from sport and active recreation uses at BaySport. The specifics of sports and recreation management on Te Puāwaitanga will be determined via a future Reserve Management Plan (RMP) process.

Resource Management Reform & Proposed District Plan Decisions

The project has built in check points following the passage of the Planning Bill through parliament, so it can be adapted to fit into the future planning system.

The project has incorporated a clear ‘stop/go’ decision point at the early stages of the programme when district plan decisions are known, specifically at the stage when council receives recommendations from the hearings panel. Should the proposed district plan decisions result in urban zone outcomes that are not consistent with Te Pātukurea, staff will make recommendations to the Bay of Islands-Whangaroa Community Board and Te Kūkupa on measures to address any real or perceived inconsistencies between the district plan decisions and the spatial plan.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Catchment Management Plan and Masterplanning Options

Te Pātukurea Implementation Plan includes actions to develop a Waipapa Structure Plan that includes development of a catchment management plan and masterplanning for Te Puāwaitanga and BaySport. This report recommends excluding these items from the structure plan for the following reasons:

Catchment Management Plan

· The inclusion of a catchment management plan in this action was an error as catchment management plans cover a significantly larger land area. Waipapa is a small portion of the wider water/flood catchment area.

· The Northland Regional Council is developing a Kerikeri-Waipapa river management plan which informs flood hazard risk.

· FNDC Infrastructure Group is responsible for undertaking stormwater catchment management planning in relation to natural hazards and urban networks under the Water Services legislation, and as necessary to inform and obtain network discharge consent from the Northland Regional Council.

· Catchment management planning and flood modelling is underway, with the Kerikeri-Waipapa area included in the first stage of works to align with the structure plan process.

· The stormwater network and flood modelling work undertaken by FNDC Infrastructure Group will identify areas critical to management of the stormwater networks. Future development scenarios will be tested under the structure planning process, and future network requirements will be identified, including areas for stormwater management in events up to and including the 1% Annual Exceedance Probability (AEP) flood event as required by the Council's Engineering Standards.

Masterplanning for Te Puāwaitanga

· Masterplanning is best delivered through a Reserve Management Plan, pending classification of Te Puāwaitanga as a reserve, under the Reserves Act 1977, which provides the statutory framework for managing reserve land.

· The Waipapa Structure Plan process is intended to determine the envelope of land required to meet the long-term needs for sport and active recreation (considered to be the final extent of Te Puāwaitanga), along with identifying any potentially surplus land and associated land uses. However, detailed design and management of the final extent of Te Puāwaitanga needs to occur through a future Reserve Management Plan process.

· Separating these processes avoids conflicts of interest and ensures clarity of project outcomes.

Project staff will collaborate with FNDC Infrastructure Group on catchment management planning for Waipapa and, in time, will initiate Te Puāwaitanga Reserve Management Plan project in accordance with statutory requirements.

Part a) of Recommendation: Decision Regarding Catchment Management Planning

Option 1: Recommend excluding catchment management plan for Waipapa and Masterplanning for Te Puāwaitanga (recommended option)

Under this option, the Bay of Islands-Whangaroa Community Board recommends excluding both the catchment management plan and masterplanning for Te Puāwaitanga from the Waipapa Structure Plan.

Advantages:

· Practical steps to give life to the spatial plan.

· FNDC Infrastructure Group continues with existing catchment management planning work already underway, which enables stormwater discharge consent to be obtained in preparation for anticipated growth under the structure plan. Other infrastructure and network planning work for wastewater, water supply, and transport can be aligned across the structure plan process and then integrated into long term planning processes.

· Enables council to comply with statutory requirements under the Water Services legislation in relation to separation of Urban Stormwater as a stand-alone business unit.

· Sports and recreation management and uses at Te Puāwaitanga will be considered via the appropriate mechanism of developing a Reserve Management Plan (pending classification of Te Puāwaitanga as a reserve).

· A separate catchment management plan project will allow for a more thorough focus on the catchment and greater process efficiency.

Disadvantages

· Some uncertainty with resource management reform.

Option 2: Do not recommend excluding catchment management plan for Waipapa and Masterplanning for Te Puāwaitanga

Under this option, the Bay of Islands-Whangaroa Community Board does not recommend excluding the catchment management plan and masterplanning for Te Puāwaitanga from the Waipapa Structure Plan.

Advantages:

· Stays true to original wording from spatial plan.

Disadvantages

· Project will include scope that is in conflict with the requirements of the Water Services legislation in relation to stormwater networks, which includes piped and surface water networks including streams, overland flowpaths, and floodplains in the 1% AEP storm event).

· Integration issues with having a master plan and catchment management plan being developed under a process designed to produce a structure plan for a smaller area than the overall catchment management area.

· Including a catchment management plan duplicates existing catchment management planning work currently being done by FNDC Infrastructure Group, and crosses delegation boundaries between council activities.

Part b) of recommendation: Decision Regarding Elected Member Participation

Staff seek to have Te Kūkupa Committee confirm their preferred level of involvement in this project, either simply through reporting across the project duration as described below, or with the formation of an Elected Member Working Group.

Councillor participation in the project is proposed to be achieved via regular reports to the Bay of Islands-Whangaroa Community Board and Te Kūkupa as follows:

Te Kūkupa:

· Information reports at key milestones through the project

· Approval of the Draft Structure for public consultation (Approval by Te Kūkupa)

· Hear and consider submissions on the Draft Structure Plan (Heard by Te Kūkupa)

· Making recommendations to Council for the adoption of the Structure Plan

· In addition, workshops can be undertaken with Te Kūkupa Committee and the Bay of Islands-Whangaroa Community Board, if requested.

Option 1: Do not establish an Elected Member Working Group for the project (recommended option)

Under this option, community board participation in the project will be via regular project reports to the community board, and participation by two members of the board on the yet to be formed Implementation Steering Group. Councillor participation in this project will be via the reporting described above.

Advantages:

· Achieves efficient community board member and councillor participation in this project without introducing a further level of governance into the project structure.

Disadvantages

· Compared to Option 2 below, may not provide as much opportunity for one-on-one discussion about the project with councillors.

Option 2: Establish an Elected Member Working Group for the project.

Under this option, in addition to the elected member participation described in Option 1, an Elected Member Working Group shall be formed and a future report to Te Kūkupa will be provided by staff to achieve establishment of this group.

Advantages:

· May provide greater opportunity for one-on-one discussion about the project with councillors, compared to Option 1 above.

Disadvantages

· Will require additional staffing resourcing and time

· Will place additional time burden on specific Councillors.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Undertaking the Waipapa Structure Plan project without a catchment management plan for Waipapa and Masterplanning for Te Puāwaitanga is recommended as it delivers on Council’s strategic commitments under Te Pātukurea more efficiently and avoids conflict with the requirements of the Water Services legislation.

Progressing the project without establishing an Elected Member Working Group is recommended as the establishment of the Implementation Steering Group alongside the proposed extent of reporting to Te Kūkupa across the project duration is considered sufficient to inform and gain the views of Councillors on this project.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The project is budgeted at $297,000 across three financial years (2025–2028) within the Growth Planning & Placemaking cost centre. No additional funding is required.

Āpitihanga / Attachments

1. Attachment 1 - Additional Project Details - A5543589 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	In accordance with Council’s Significance and Engagement Policy, this decision is not assessed a being of high significance as it does not involve the transfer of ownership or control of a strategic asset, and it is not inconsistent with Council plans or policies. The public will be consulted at the draft plan stage.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Far North 2100 Te Patukurea, Kerikeri Waipapa Spatial Plan The Resource Management Act 1991 National Policy Statement – Urban Development 2020 National Policy Statement – Highly Productive Soils 2022 Local Government Act 2002 Northland Regional Policy Statement Far North District Council Proposed District Plan
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Recommendation sought for the project relates to Waipapa and does not have a significant district wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The Te Patukurea Hapū Rōpū Governance Body has been reestablished with mandated representation for eight local hapū. These hapū are: · Ngāti Hineira · Ngāti Korohue · Ngāti Mau · Ngāti Rangi · Ngāti Rēhia · Ngāti Torehina ki Matakā · Te Uri Taniwha · Te Whiu
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Community groups will be engaged via steering group. There will be multiple opportunities to community and stakeholder input into the project.
State the financial implications and where budgetary provisions have been made to support this decision.	There is no requirement for further budgetary provisions to be made as result of the recommendation in this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

12 February 2026

7.7 Bay of Islands-Whangaroa Community Board Capital project priorities for Long Term Plan (2027/37) alignment.

File Number: A5541718

Author: Stephen FitzHerbert, Community Board Co-Ordinator

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

To confirm the Bay of Islands-Whangaroa Community Board key strategic priorities for inclusion in the planning process for Council’s 2027-37 Long Term Plan (LTP).

WhakarĀpopoto matua / Executive Summary

· A 2023–2025 Strategic Plan was developed by the Board prior to the 2025 election.

· The incoming Board formally noted this plan at its meeting on 27 November 2025.

· Work on reviewing and developing the 2025–2028 Strategic Plan is currently underway.

· The Board has expedited the identification of key capital expenditure priorities to align with the LTP 2027–2037 planning process.

· Further development and refinement of the Strategic Plan will continue in early 2026.

tŪtohunga / Recommendation

That Bay of Islands-Whangaroa Community Board endorse and confirm the following capital project priorities for inclusion in their 2025–2028 Strategic Plan and for progression through Council’s 2027/37 Long Term Plan process:

1. Onewhero Bay – Park inspection and installation of tailored Park signage

2. Te Puāwaitanga – Sealing of gravel carpark, footpath installation and investigation of safe SH10 crossings

3. Russell Public Toilets – Replacement of York Street toilets

4. Waipapa Carpark Public Toilets – Extension of soakage field

5. Whangaroa Reserve – Sealing of gravel area

6. Maritime Storm and Sea-level-rise mitigation - Russell

7. Kerikeri Traffic & Parking – Kerikeri Carpark Plan

8. Parks & Reserves – Waipapa Landing new recreational resources: footpath, car and trailer parking, improved walking access to swimming holes

9. Open spaces – Kaeo recreational space: installation of removeable bollards, amenity lighting and CCTV

10. Amenity Lighting – Priority areas (to be specified)

11. CCTV – Priority areas (to be specified)

1) TĀhuhu kŌrero / Background

Community Board Strategic Planning and Alignment with Council Processes

Community Board Strategic Plans are dynamic, living documents that capture local community needs and aspirations. They serve as a key instrument for identifying priorities for community services and assets, feeding directly into Council’s Long-Term Planning processes and work programmes.

Bay of Islands-Whangaroa Community Board Strategic Plan 2023–2025 was developed by the previous Board with support from FNDC staff. The current Board has acknowledged this plan and is actively reviewing it while developing the 2025–2028 Strategic Plan.

Priorities outlined in the Strategic Plan reflect Board members’ engagement with their communities and draw on local community development plans. These priorities guide the identification of top capital projects for consideration in Council’s Long-Term Plan (LTP) budgets.

Council has recently introduced a new approach to planning and prioritising projects for the upcoming 2027–2037 Long-Term Plan (LTP). This approach leverages the established Project Portfolio Management (PPM) system to shape and prioritise every project in the LTP. The goal is to build strong foundations for smarter, proactive, and informed long-term planning - enabling early identification of the best project ideas and supporting sound decision-making well ahead of time.

Every proposed project will be supported by clear justification and assessed against criteria that align with our priorities:

· Delivering projects that matter most to our communities

· Evaluating organisational readiness to deliver

· Analysing financial and rating impacts, including timing of expenditure, to help optimise cash flow and debt management throughout the project lifecycle

Proposed project lists will be shared with Council from March.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

To ensure the Community Board’s highest capital priorities are considered for inclusion in the proposed projects list, the Board has prioritised identifying these ahead of finalising the Strategic Plan in its entirety.

Development of the full Strategic Plan is underway and a draft list of priorities has been prepared. The top identified priorities are:

1. Onewhero Bay – Park inspection and installation of tailored Park signage

2. Te Puāwaitanga – Sealing of gravel carpark, footpath installation and investigation of safe SH10 crossings

3. Russell Public Toilets – Replacement of York Street toilets

4. Waipapa Carpark Public Toilets – Extension of soakage field

5. Whangaroa Reserve – Sealing of gravel area

6. Maritime Storm and Sea-level-rise mitigation - Russell

7. Kerikeri Traffic & Parking – Kerikeri Carpark Plan

8. Parks & Reserves – Waipapa Landing new recreational resources: footpath, car and trailer parking, improved walking access to swimming holes

9. Open spaces – Kaeo recreational space: installation of removeable bollards, amenity lighting and CCTV

10. Amenity Lighting – Priority areas (to be specified)

11. CCTV – Priority areas (to be specified)

Note: This is not an exhaustive list of all draft priorities.

Formal ratification of these priorities will strengthen the justification for associated business cases. However, this does not preclude future review or amendment of priorities if required. Staff will seek additional information from Board members to support the development of detailed business cases.

Option 1: Confirm these as the top priorities for inclusion in the proposed projects list

Option 2: Do not confirm these as the top priorities for inclusion in the proposed project list

Option 3: Review and confirm the top priorities with any minor amendments to the list noted

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To confirm Bay of Islands-Whangaroa Community Board’s priority projects for consideration through Council’s Long Term Plan prioritisation process.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no immediate financial implications. Projects in the plan will be costed as part of the business cases and will be seeking funding via Council’s Long-Term Planning processes, Community Board grant funding or other mechanisms.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, wāhi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low significance. The proposal relates to confirming Community Board priorities for inclusion in the Long-Term Plan (LTP) process. It does not involve changes to Council services at this stage or any immediate financial commitment.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Long Term Plan (LTP) 2027–2037 framework Community Outcomes: Vibrant, healthy, and resilient communities; Improved infrastructure and services; Strong partnerships with iwi and hapū.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This proposal is not District-wide; it is specific to Bay of Islands-Whangaroa ward. The priorities have been identified through engagement by Community Board members with their local communities and through review of existing community development plans.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Further work will be undertaken to assess implications for specific projects as the process progresses.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Priorities reflect feedback gathered through community engagement and Board member consultation.
State the financial implications and where budgetary provisions have been made to support this decision.	Costing will occur during business case development, with funding sought through Council’s LTP process, Community Board grants, or other mechanisms.
Chief Financial Officer review.	Not applicable at this stage; CFO review will occur during LTP prioritisation and budgeting.

[1] Established for the purpose of working alongside staff on the development of the spatial plan until it became adopted. The rōpū comprised representatives from Ngāti Hineira, Ngāti Korohue, Ngāti Mau, Ngāti Rangi, Ngāti Rēhia, Ngāti Torehina ki Matakā, Te Uri Taniwha, Te Whiu.