Te Kaunihera o Te Hiiku o te Ika
AGENDA
Friday, 5 September 2025
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Time: |
10:00 AM |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Member Chicky Rudkin - Chairperson
Member Tanya Filia – Deputy Chairperson
Member Mike Edmonds
Member Trinity Edwards
Member Harmonie Gundry
Member Jessie McVeagh
Cr John Vujcich
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Kaikohe-Hokianga Community Board Meeting Agenda |
5 September 2025 |
The Local Government Act 2002 states the role of a Community Board is to:-
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Friday 5 September 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 He Pānui Whakamōtini / Notice of Motion
7 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
7.1 Confirmation of Previous Minutes
8.1 New Ground Lease to Kohukohu Bowling Club Incorporated over 22 Beach Road, Kohukohu
8.2 Review of Alcohol Control Areas in the Ward
8.3 Kaikohe-Hokianga Community Board Members Report
8.6 Town Beautification Upgrades to Broadway, Kaikohe - Under Separate Cover
9 Ngā Pūrongo Taipitopito / Information Reports
9.1 Triennium Funding Breakdown
9.2 Reserve on Mangakahia Road Kaikohe (Lot 14 DP 38215) - options for other uses
9.3 Open Resolutions and Actions Update
10 Karakia Whakamutunga / Closing Prayer
11 Te Kapinga Hui / Meeting Close
Pou hihiri.
Pou rarama.
Pou te whakairo.
Pou te tangata.
Pou o te aroha.
Te pou e here nei i ā tatou Mauri ora ki ā tātou
Haumi e. Hui e. Tāiki e
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
To be determined on the day.
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
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Kaikohe Business Association |
Michael |
Shaw |
Kaikohe Christmas festival |
$5,000 |
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Man vs Wild |
Brian |
Vesey |
Man vs Wild Camp 2026 |
$6,363 |
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Hospice Mid-North |
Vania |
Hamlin |
Mattresses for patients |
$5,765 |
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Rawene Primary School |
Carla |
Robinson |
Christmas in the Park |
$9,000 |
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Komene Marino |
Komene |
Marino |
Mahi Pai Hauora and Wellbeing Day |
$12,000 |
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Te Paiaka Marae Touch |
Richard |
Kaio |
Rawene Domain Sports Field Rehabilitation |
$4,000 |
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5 September 2025 |
6 He Pānui Whakamōtini / Notice of Motion
6.1 Notice of Motion - Disestablishment of Taxi Stands in Kaikohe & Relocation of Clifford Street Loading Zone
File Number: A5321342
I, Mike Edmonds, give notice that at the next Ordinary Meeting of the Kaikohe-Hokianga Community Board to be held on 5 September 2025, I intend to move the following motion:
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That the Kaikohe-Hokianga Community Board recommends to Council that the taxi stands in Kaikohe (Clifford Street and Memorial Ave as noted in schedule 2 of the Far North District Council Parking Bylaw 2022) be disestablished and that the Clifford Street loading zone (also schedule 2) be moved to the location of the disestablished taxi stand, with the following comments: a) this recommendation is made without the benefit of council staff advice. b) however, given that there haven't been any taxis in Kaikohe for almost 20 years and that there is only one another taxi stand in all of the Far North, this shouldn't be an issue. c) the loading zone is mostly occupied by resident car parking and is on the wrong side of the street for pallet deliveries for the Bank Bar. The taxi stand is often occupied by cars making it unsuitable for loading. d) unless the staff advice would counter to this recommendation or there is information that necessarily should be considered by the board, no further presentation to the board is necessary before a paper supporting this is presented to council. e) the purpose of this action is to reduce council spending on taxi stand upkeep (signs and road marking) for no reason, to free up parking for residents of Clifford Street, and to move the loading zone to a more sensible location.
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Take / Rationale
I commend this Notice of Motion to Council, 2nd by Cr John Vujcich.
Nil
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5 September 2025 |
7 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
7.1 Confirmation of Previous Minutes
File Number: A5321427
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 8 August 2025 to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. Kaikohe-Hokianga
Community Board Minutes - 8 August 2025 - A5308444 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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5 September 2025 |
8.1 New Ground Lease to Kohukohu Bowling Club Incorporated over 22 Beach Road, Kohukohu
File Number: A5301251
Author: Brooke Taylor, Team Leader - Property Management
Authoriser: Ruben Garcia, Acting Group Manager – Delivery and Operations
Take Pūrongo / Purpose of the Report
To seek recommendation from the Kaikohe – Hokianga Community Board on the granting of a new ground lease over 22 Beach Road, Kohukohu being Part Lot 2 DP 23934 and Pt Sec 81 Blk X Mangamuka SD being a recreation reserve under Section 54 Reserves Act 1977 to Kohukohu Bowling Club Incorporated.
WhakarĀpopoto matua / Executive Summary
· Public consultation ran from 27 June to 25 July 2025. A total of 81 submissions were received, 77 in support, 2 not sure and 2 against the proposed lease. No submitters wished to be heard.
· This report was presented to the Kaikohe – Hokianga Community Board on 21 February 2025 who recommended that public consultation be initiated. Resolution 2025/7.
· Kohukohu Bowling Club Incorporated hold a current Deed of Lease over the Recreation Reserve at Kohukohu dated 1 May 1995, with final expiry being 30 April 2025.
· In August 2024, Kohukohu Bowling Club Incorporated formally requested a new ground lease over the site that the Kohukohu Bowling Club has occupied since 1958.
· The Reserves Act 1977 requires public consultation on the issuing of a lease over a Recreation Reserve when no Reserve Management Plan is in place.
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That the Kaikohe - Hokianga Community Board recommend to council: a) Grant a new ground lease to Kohukohu Bowling Club Incorporated over part of the recreation reserve being part lot 2 dp 23934 and Pt Sec 81 Blk X Mangamuka Sd, Approximately 2,555.4 Square Metres, vested in Far North District Council as recreation reserve, located at 22 beach road, kohukohu. The terms of the proposed lease shall be: · term: 30 years (10+10+10) – allowed for under the reserves act 1977 · annual rental: $124 plus gst for 2024/25 and reviewed annually in conjunction with the fndc fees and charges schedule. b) authorises the group manager delivery and operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council. |
1) TĀhuhu kŌrero / Background
At the 21 February 2025 Council meeting, the following resolution was passed:
Kohukohu Recreation Reserve is vested in Council and has been occupied by Kohukohu Bowling Club Incorporated since 1958. The club has seen several generations of families pass through its greens and still serves the community well.
Their current lease is dated 1 May 1995 with final expiry 30 April 2025. In 2024, the Kohukohu Bowling Club Incorporated approached Far North District Council staff formally seeking a new ground lease.
The Kohukohu Bowling Club Incorporated is hired by a variety of groups, including Hau Ora Hokianga and is made available free of charge each year for the Breast Screen truck staff who park just outside the club’s premises.
Kohukohu Bowling Club Incorporated host the annual commemorations of ANZAC & Armistice and in 2023, the Club received a medal from the Deputy Chief of the New Zealand Navy in recognition of the years of hosting Aotearoa’s service men & women.
The Kohukohu Bowling Club Incorporated members are very proud of their club and with increased membership year on year, will see the Club continue to thrive.
Aerial view of proposed leased area in red, 22 Beach Road, Kohukohu being Part Lot 2 DP 23934
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The 2013 Minister of Conservation Reserves Act Delegations provide for Local Authorities to wear the hat of the Minister for delegated actions over vested recreation reserves.
Section 54(1) of the Reserves Act 1977 (“the Act”) provides for Council, with the prior consent of the Minister, to grant leases over recreation reserves. From 2013, prior consent of the Minister is delegated to Council.
Section 54(2) Reserves Act 1977 requires public notification of the proposed lease action where no current reserve management plan is in place for the vested recreation reserve. There is no current reserve management plan for the Kohukohu Domain Recreation Reserve.
Council resolution to commence public consultation satisfies the prior consent of the Minister and the public notice requirements.
Council delegations: the role of the Board vs the role of the Council
Community Boards are delegated to provide recommendations to Council in respect to applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
The Kaikohe – Hokianga Community Board is therefore now required to make a recommendation to Council in respect of the proposal.
As per the Reserves Act 1977 section 54, public consultation is required and has been completed on the granting of a lease over recreation reserve.
Public Notification
Public Notice was advertised in The Northland Age and ran from 1 July – 22 July 2025 inclusive as required under the Reserve Act, and the Far North District Council website.
A total of 81 submissions were received, 77 in support, 2 not sure and 2 against the proposed lease. No submitters wished to be heard.
A letter was sent via email to Te Ihutai hapu representatives to inform them of the requested lease.
Te Ihutai hapu endorse the renewal of the lease for the KohuKohu Bowling Club Incorporated.
The options available for this site are:
Option 1 (recommended):
That the Kaikohe - Hokianga Community Board recommends to Council:
a) to grant a new ground lease to Kohukohu Bowling Club Incorporated over approximately 2,555.4 square metres of land being Part Lot 2 DP 23934 and Pt Sec 81 Blk X Mangamuka SD, vested in Far North District Council as recreation reserve, located at 22 Beach Road, Kohukohu.
The terms of the proposed lease shall be:
Term: 30 Years (10+10+10) – allowed for under the Reserves Act 1977.
Annual Rental: $124 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule.
b) authorises the Group Manager Delivery and Operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council.
Option 1 will allow Kohukohu Bowling Club Incorporated to continue providing a bowling club to the community of Kohukohu and surrounding areas.
Option 2:
a. Decline Kohukohu Bowling Club Incorporated request for a new ground lease
b. Ask Kohukohu Bowling Club Incorporated to remove all existing building(s) and associated assets from the reserve and reinstate the recreation reserve at their cost.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
Public Notice is a statutory requirement under Reserves Act.
Public consultation was completed as per the requirements of the Reserves Act for the leasing of a Recreation Reserve. A total of 81 submissions were received, 77 in support, 2 not sure and 2 against the proposed lease. No submitters wished to be heard.
As per the Reserves Act 1977, Council can grant exclusive leases to part or all of a reserve for a maximum term of 30 years.
Kohukohu Bowling Club Incorporated provides a beneficial service to the community and requiring them to vacate the land will be a loss for the community of Kohukohu.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
The lease will provide for the lessee to continue to be responsible for all ongoing maintenance of the associated green space.
The lease will provide for the lessee to be responsible for the payment of all utility charges, rates and insurances.
All buildings and improvements are owned by the Kohukohu Bowling Club Incorporated.
The annual rent will be in conjunction with Far North District Council Fees and Charges Schedule and amended annually.
Should a lease not be provided to Kohukohu Bowling Club Incorporated and the land reinstated to reserve, Council will become responsible for any ongoing unbudgeted maintenance of the site.
1. Kohukohu
Bowling Club Public Consultation 27 Jun - 25 Jul 2025 - A5301241
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Medium |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
FNDC Reserves Policy: The Policy supports a long-term lease being offered to community orientated groups wanting a permanent base. The Reserves Act 1977: Section 119 and 120 require that public consultation be initiated prior to the granting of a lease |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This does not have District wide relevance. Delegation to the Kaikohe – Hokianga Community Board to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Far North District Council recognises the significant role of tangata whenua as set out in the Working with Māori chapter in the Long-Term Plan 2021-2031. It is important to notify tangata whenua in the Ahipara locality of the lease proposal prior to the public consultation. Te Hono was approached to provide advice on who the main contacts were in the first instance.
A letter was sent via email to Te Ihutai hapu representatives to inform them of the requested lease. After consultation as complete a call was made to Hapu who confirm, and Te Ihutai hapu endorse the renewal of the lease for the KohuKohu Bowling Club Incorporated. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Public consultation and Iwi consultation will be progressed as per the Reserves Act 1977 and the FNDC Engagement Policy. A total of 81 submissions were received, 77 in support, 2 not sure and 2 against the proposed lease. No submitters wished to be heard. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
All upgrade and maintenance costs fall to the lessee. The appropriate community rent for the land is set by the FNDC Fees Charges Schedule. |
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Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
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5 September 2025 |
8.2 Review of Alcohol Control Areas in the Ward
File Number: A5308780
Author: Donald Sheppard, Policy Advisor
Authoriser: Roger Ackers, Group Manager - Planning & Policy
Take Pūrongo / Purpose of the Report
To seek a recommendation from the Kaikohe-Hokianga Community Board that Council should amend the current Alcohol Control Area in Kaikohe.
WhakarĀpopoto matua / Executive Summary
· Alcohol Control Areas (alcohol-free areas) are public places where it is prohibited to consume, bring in, or possess alcohol
· These Alcohol Control Areas are amended or declared by resolution of Council and are listed in the Register of Resolutions in the Alcohol Control Bylaw 2018 (the Bylaw) – see Attachment One.
· On 16 November 2023, Council resolved that the Bylaw should continue without amendment and agreed to defer reviewing the Alcohol Control Areas until further information became available
· Based on information that has become available, these Alcohol Control Areas have now been reviewed
· This report seeks the Community Board’s recommendation to Council that it should amend the current Alcohol Control Area in Kaikohe in order to address alcohol-related crime and disorder in public places in the Kaikohe-Hokianga Ward.
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That the Kaikohe-Hokianga Community Board, under section 147B of the Local Government Act 2002, recommends: a) that Council by resolution amends the current permanent Alcohol Control Area in Kaikohe that will continue to apply 24 hours a day, 7 days a week, all year round. |
1) TĀhuhu kŌrero / Background
Alcohol consumption in public places in the district
Public drinking in the Far North is common and often relatively harmless, e.g. people having a quiet drink at a picnic. However, excessive drinking in public can lead to disorderly and criminal behaviour, impacting others’ enjoyment of public places, making members of the public feel unsafe, and/or degrading the amenity and good order of localities, for example through alcohol litter, vandalism, and graffiti.
Alcohol Control Areas (wāhi waipiro kore)
The Bylaw addresses the problems of alcohol-related disorder and criminal behaviour in public places by prohibiting the consumption, bringing in, or possession of alcohol in designated places described as Alcohol Control Areas under section 147 of the Local Government Act 2002 (LGA02).
Section 147(1) of LGA02 gives a broad definition of the public places where alcohol bans can apply, as places that are open to or being used by the public. These places may include carparks, sportsgrounds, beaches, school playgrounds, conservation land, and certain private properties open to the public (e.g. supermarket carparks).
Currently, 23 areas across the Far North are designated as permanent Alcohol Control Areas, mostly with 24 hours a day, 7 days a week, all year round (24x7) bans. These Control Areas are listed in the Register of Resolutions in the Bylaw (see Attachment One), with six Control Areas in the Kaikohe-Hokianga Ward:
Kaikohe, Rawene, Kohukohu, Okaihau, Omapere, Opononi.
Maps of the Control Areas are included in the Register of Resolutions - these are images copied from the original GIS maps. These GIS maps can be zoomed in to more clearly identify individual locations such as streets and reserves – see Link to Current GIS Maps.
The Police enforce the Bylaw
The Police enforce the Bylaw and in the Alcohol Control Areas they have the power to:
· search vehicles, bags, and packages for alcohol
· seize and remove alcohol
· ask people to leave an Alcohol Control Area
· issue infringement notices to offenders with a $250 fine
· arrest people who commit offences or do not comply with police instructions.
Police have discretion under the Bylaw – they are not required to act unless they observe actual or potential alcohol-related crime or disorder. Typically, they will ignore someone having a quiet drink in an alcohol ban area.
Review of the Alcohol Control Bylaw 2018 and the Alcohol Control Areas
On 16 November 2023 Council reviewed the Bylaw under section 155 of the Local Government Act 2002 Act (Resolution 2023/147 refers).
On 14 March 2024 after public consultation Council resolved that the Bylaw should continue without amendment. In this meeting the Council noted that reviewing the Alcohol Control Areas listed in the Register of Resolutions in the Bylaw would be delayed until further information became available.
Council staff have now identified and analysed further relevant information to support declaring new Alcohol Control Areas and amend existing Areas in the Ward.
This analysis does not address whether existing Alcohol Control Areas should continue. Under section 147A(2) of the Local Government Act 2002, to continue an alcohol control bylaw the Council must be satisfied that the level of crime or disorder experienced before the bylaw was made is likely to return to the area if the bylaw does not continue. On 16 November 2023 Council agreed it was satisfied that this was likely to occur (Resolution 2023/147 refers) and therefore continuing the existing Areas is out of scope for this report.
Declaring new Control Areas or amending existing Areas
Under section 147B of LGA02, section 7 of the Bylaw provides that Council may declare or amend Alcohol Control Areas by resolution after public consultation following section 82 of the Local Government Act 2002.
To make these determinations Council must be satisfied that:
· there is evidence of a high level of alcohol-related crime or disorder in the area
· the ban is appropriate and proportionate
· any limitation on public rights and freedoms is justified.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Research findings
Following is a summary of the key findings from the Research Report which analyses the evidence for declaring new Alcohol Control Areas or amending current Alcohol Control Areas in the district (see Attachment Two – section 9.5 focuses on Kaikohe).
Prevalence of public drinking
Public drinking is widespread across the Far North. Nearly two-thirds (63%) of public survey respondents had seen people drinking in public over the past two to three years, across 43 towns and townships in the district. The most common locations included beaches (41%), roads or streets (30%), and parks (20%).
Crime and disorder
The Police recorded 483 alcohol-related incidents (excluding traffic offences) in public places across the district in 2024, a slightly higher rate per head of population than the national average. While 65% of survey respondents observed positive aspects of public drinking, 60% also saw disorderly or criminal behaviour, particularly littering (51%), disorderly conduct (38%), and noise (34%).
Alcohol-related litter
Alcohol-related litter, including cans and bottles as well as packaging material indicates where drinking in public occurs. This litter is widespread and is often found near alcohol outlets (including supermarkets and bottle stores) and in secluded public spaces. It is often associated with illicit drug paraphernalia and signs of property damage and graffiti.
Where do alcohol-related problems occur in public places in the district
As evidenced by observations of alcohol-litter and observations from the public, public drinking often occurs in concealed or less visible locations such as parks and reserves sheltered by trees, carparks, service lanes, and places without CCTV coverage. “Side-loading” outside bars and taverns is common. Drinking in and around vehicles is common in carparks and outside licensed premises.
When does problem drinking occur in public
From 2024 Police data, alcohol-related incidents in public occur year-round, peaking slightly from January to March. Saturdays account for the highest number of incidents (25%), but Thursdays and Fridays also show significant activity (both 18%). Most incidents occur between 4pm and midnight (61%), though some happen during quieter periods. These patterns support the need for consistent, 24x7 year-round alcohol bans to ensure police can respond whenever required.
Framework for declaring or amending Alcohol Control Areas
Council staff have developed a decision-making framework to identify whether a high level of alcohol-related crime and disorder is occurring in an area. Using this framework, evidence of at least one of the following measures indicates that an Alcohol Control Area should be declared or amended:
|
Evidence required |
Measures |
|
1. Evidence of a high number of alcohol-related crime and disorder incidents in public in the area from Police records. |
At least 20 incidents reported to the police in the area in the most recent year (i.e. 2024) |
|
2. Evidence of a high number of serious alcohol-related incidents occurring in the area from Police records including: · Abduction, harassment and other offences against a person · Acts intended to cause injury · Dangerous or negligent acts endangering persons · Prohibited and regulated weapons and explosives offences · Theft and related offences · Homicides and related offences · Sexual assault and related offences. |
At least 10 serious police incidents reported in the area in the most recent year (i.e. 2024) |
|
3. Compelling evidence of alcohol-related crime and disorder from public feedback. |
Either public survey feedback or reports from members of the public about alcohol-related crime and disorder in an area. |
Findings for the Kaikohe-Hokianga Ward
Applying the decision-making framework identified that Kaikohe meets the criteria for amending an existing Area:
|
Criteria |
Kaikohe |
|
Were at least 20 alcohol-related crime and disorder incidents in public places reported to the police in 2024? |
Yes |
|
No. of police incidents in 2024 |
22 |
|
Were at least 10 police incidents serious in nature in 2024? (e.g. Acts intended to cause injury) |
No |
|
No. of police incidents classified as serious in 2024 |
5 |
|
Is there compelling evidence of alcohol-related crime and disorder in the area from public feedback? |
Yes |
Bearing in mind that the decision-making framework only requires one ‘yes’ response to justify taking action, Council staff recommend amending the current Alcohol Control Area in Kaikohe.
The situation in Kaikohe is discussed in-depth in section 9.5 of the Research Report (Attachment Two).
The following current Control Areas in the Ward are not recommended to be amended or declared as new Control Areas, as they do not meet the criteria in the decision-making framework:
|
Area |
Number of alcohol-related incidents in public places reported to the police in 2024 |
Compelling evidence of crime and disorder |
Current Control Area? |
|
Omapere & Opononi |
7 |
No |
Yes |
|
6 |
No |
Yes |
|
|
Kohukohu |
3 |
No |
Yes |
|
Okaihau |
2 |
No |
Yes |
Specific locations in Kaikohe to be added to the Alcohol Control Area map
1) Library Square – including The Shed Liquor Centre and playground
2) The Warehouse carpark and service lane
3) Hone Heke Memorial Reserve
4) Liquorland, 40 Broadway, carpark.
Aside from the above areas, the current Control Area in Kaikohe is extensive and locations where problematic public drinking is occurring are already included in the Control Area.
When the recommended alcohol bans will apply
Council staff recommend 24x7 alcohol bans all year round. This will provide Police with a regulatory tool to respond to alcohol-related crime and disorder whenever it occurs, rather than relying on limited timeframes that may not align with actual incidents. By contrast, partial bans that only apply at certain times of the day or year would leave gaps that would reduce the effectiveness of enforcement and risk undermining public safety.
Options
Option One is that the Community Board recommends to the Council that it amends the Kaikohe Alcohol Control Areas as described above, while Option Two is a recommendation that Council maintains the status quo/does nothing.
Advantages and disadvantages of these Options are as follows:
|
Options |
Advantages |
Disadvantages |
|
Option One - recommend that Council amends the current Control Area in Kaikohe. The amended Control Area will apply 24x7 all year round. This is the recommended Option |
Reducing alcohol-related disorder and crime to make public places in the district safer for the public Evidence‑based targeting of problem areas New and amended Control Areas will include locations where high levels of alcohol-related crime and disorder is occurring that are not included in current Control Area. Enabling the Police to enforce the Bylaw in these areas under the Alcohol Control Bylaw. This is a more flexible and less time-consuming approach than charging offenders under the Summary Offences Act. Applying the bans 24X7 will enable the Police to act whenever they encounter problem drinking in public in the ban areas. |
None identified |
|
Option Two – recommend that Council maintains the status quo/ does nothing |
None identified |
Alcohol Control Areas will not fully reflect where high levels of alcohol-related crime and disorder are occurring. The Police will not be able to act flexibly and proactively to address alcohol-related problems in the new recommended ban areas. |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The recommended Option means that the Alcohol Control Areas in the Ward will better reflect where alcohol-related crime and disorder is occurring in the Ward. This will make these places safer for the public and enable the Police to enforce the Bylaw in these areas.
Also, under LGA02, to amend and declare Alcohol Areas Council must meet several criteria. Reasons why the recommended Option meets these criteria are as follows:
|
Criteria |
Comment |
|
Is there evidence of a high level of alcohol-related crime or disorder in the area? |
The decision-making framework ensures that only areas with a high level of alcohol-related crime or disorder are recommended to become alcohol ban areas. Strong evidence was provided by NZ Police, Ngā Tai Ora – Public Health Northland, the Alcohol Licensing Inspectorate, a public survey conducted by the council, recent hearings into alcohol licence applications, and other sources. |
|
Are the recommended alcohol bans appropriate? |
The recommended bans are appropriate because: · they target areas where high levels of alcohol-related crime or disorder have occurred recently · they provide the Police with a flexible and appropriate tool to address problems occurring in these areas · applying these bans 24x7 all year round will enable the Police to act whenever they encounter problem drinking in public in these areas. |
|
Are the recommended alcohol bans proportionate? |
Case law (NZMCA v. Marlborough District Council - 2021) found that a blanket prohibition across an entire district (in this case related to freedom camping), without sufficient evidence that the problem existed everywhere, would be an 'overbroad' and 'disproportionate response'. The recommended approach is proportionate as it targets specific locations where a high level of problems has occurred. |
|
Are any limitations on public rights and freedoms justified? |
The Bill of Rights Act 1990 (BORA) protects the human rights and fundamental freedoms of all people in New Zealand. Within the Alcohol Control Areas authorised by the Bylaw, sections 169 and 170 of LGA02 give constables powers, without warrant, to search people and vehicles for alcohol, seize any alcohol, require offenders to leave the Area, and to arrest anyone in breach of the Bylaw. Therefore, the relevant rights that may be affected by enforcing the Bylaw are the rights to: · freedom of movement · freedom of peaceful assembly · be secure against unreasonable search or seizure. The proposed alcohol bans do not restrict people’s rights to assemble in, or move around, the district, or be secure against being searched, unless they are drinking or carrying open containers of alcohol in these Areas. Council staff consider that the limits on these rights are justified under section 5 of BORA as reasonable limitations in a free and democratic society, as they help to protect the public from alcohol-related crime and disorder. |
IMPLEMENTATION
If, after public consultation the Council resolves to amend the Kaikohe Alcohol Control Area as recommended in this report, the following actions will occur:
· the Register of Resolutions in the Bylaw will be updated
· Council’s Communication and Engagement team will communicate the new alcohol ban areas to the public via a media release
· alcohol-free signage will be placed in these new areas
· the Police will communicate to all front-line staff that the Areas have changed with revised GIS maps allowing them to check if specific locations are covered.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Across the district the following costs will be involved:
|
Cost component |
Estimated cost |
|
Policy research and development |
<$1,000 |
|
Consultation and communication |
Minimal |
|
Printing, erecting and placing new signage |
$5,000 |
All these costs will come from within existing budgets.
1. Alcohol
Control Bylaw 2018 - A4572555 ⇩
2. Research
Report - Review of Alcohol Control Areas - A5313122 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Under the Significance and Engagement Policy the level of significance is low as the recommended resolutions a) do not involve the transfer of the ownership or control of assets; and b) are not inconsistent with current Council plans or policies. Clause 7.2 of the Bylaw states that Council will consult in accordance with section 82 of the LGA 2002 on any proposal to declare, amend or revoke a permanent Alcohol Control Area. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The relevant community outcome from the Long-Term Plan is ‘Communities that are healthy, safe, connected and sustainable’. Under section 147B of the LGA 2002, section 7 of the Bylaw provides that Council may declare or amend Alcohol Control Areas by resolution following public consultation under section 82 of LGA02. Sections 169 and 170 of the LGA 2002 describe the powers for the Police to enforce the Bylaw in the Alcohol Control Areas. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
As the recommendation is to amend a permanent Alcohol Control Area in the Ward, it is important to understand the views of the Community Board and to receive their recommendation that Council should make the recommended resolution applying to the Kaikohe Alcohol Control Area. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
The recommendation to revise Alcohol Control Areas in the district does not consider the relationship of Māori to land, water, sites, wāhi tapu, valued flora and fauna and other taonga as it does not “significantly affect land or a body of water” as covered by section 60A of LGA02. In conducting the research to review the Control Areas, groups representing iwi interests were spoken to including: · Te Hauora o Ngāpuhi · Hauora Te Hiku · Whiria Te Muka · Te Roopu A Iwi o Te Rarawa · Waka ama coaches and participants re Lake Ngātu. These groups and the National Public Health Service, Northern Region noted that crime and disorder relating to consuming alcohol in public is not particularly an issue affecting Māori. If Council agrees that a resolution should be made to amend the Kaikohe Alcohol Control Area, then consultation with the public will be required. At this point, further outreach to iwi and hapu groups will occur to obtain their views |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Two main groups of persons are likely to be affected by changes to the Alcohol Control Areas: 1) The general public As discussed in the Research Report (see Appendix 2), the public can be negatively affected by crime and disorder in public places e.g. feeling intimidated or threatened by intoxicated individuals, having their property damaged, and/or not enjoying being in these public places. Updating the Alcohol Control Area will provide additional protection for the public. 2) Those consuming alcohol in public If someone is peacefully enjoying a drink in an alcohol ban area, the Police have the discretion to ignore these people. However, the Police have a range of powers to address offenders whose behaviour is intimidating, aggressive or anti-social. The Research Report examines how the rights of these people may be affected by the Human Rights Act 1990, and how the limitations applied in the revised Alcohol Areas are reasonable in relation to these rights. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
District-wide costs will be incurred for policy research and development (est. <$1,000), consultation and communication (minimal), and to print, erect, and place new signage (est. $5,000). The costs will come from within existing budgets. |
|
Chief Financial Officer review. |
This report has been reviewed by the Chief Financial Officer. |
|
5 September 2025 |
8.3 Kaikohe-Hokianga Community Board Members Report
File Number: A5320504
Author: Beverly Mitchell, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
|
That the Kaikohe-Hokianga Community Board note the reports from Chair Chicky Rudkin. |
1) TĀhuhu kŌrero / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The report from the Chairperson and members are attached.
Resource Consents are available on the Council’s website and when going through a public notification process will be emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports to provide transparency.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. KHCB
Chair Rudkin report August 2025 - A5330074 ⇩ 
|
5 September 2025 |
File Number: A5329994
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
|
That the Kaikohe-Hokianga Community Board note the project reports received from: a) Ako Hokianga b) Hokianga Historical Society c) Hokianga Para Kore d) Okaihau Whanau House e) Reva Mendes |
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
TAKE TŪHOTUNGA / REASON FOR THE RECCOMENDATION
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. Ako
Hokianga - A5329976 ⇩ 
2. Hokianga
Historical Society - A5329977 ⇩
3. Hokianga
Para Kore - A5329870 ⇩ 
4. Okaihau
Whanau House - A5329979 ⇩
5. Reva
Mendes - A5329978 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
5 September 2025 |
File Number: A5279856
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the meeting.
WhakarĀpopoto matua / Executive Summary
· Eleven new applications have been received requesting a total of $52,493.
· The Board has $58,504 to allocate for the Community Board Fund in the 2025/2026 financial year.
· The Board has $95,273 to allocate for the Placemaking Fund in the 2025/2026 financial year.
· Due to the local body elections taking place in October 2025, community groups who want funding for Christmas events are being asked to submit their applications by 5 August 2025 so that they are considered at the September meeting and they have a decision in time for their event.
|
a) That the Kaikohe-Hokianga Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Kaikohe Business Association towards the costs Kaikohe Christmas 2025. |
|
tŪtohunga / Recommendation b) That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Man vs Wild towards the costs for Man vs Wild 2026. |
|
tŪtohunga / Recommendation c) That the Kaikohe-Hokianga Community Board approve the sum of $2,468 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Manaki Tinana Trust towards costs of repairing the community gym roof. |
|
tŪtohunga / Recommendation d) That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Hospice Mid-North toward the costs of replacing mattresses. |
|
TŪTOHUNGA / RECOMMENDATION e) That the Kaikohe-Hokianga Community Board approve the sum of $2,145 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Momentum Charitable Trust towards the costs of life and financial skills courses at Kaikohe Probation Centre. |
|
TŪTOHUNGA / RECOMMENDATION f) That the Kaikohe-Hokianga Community Board approve the sum of $1,772 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Northland Edible Garden Trail towards the costs of Te Ara Māra Kai o Tai Tokerau. |
|
TŪTOHUNGA / RECOMMENDATION g) That the Kaikohe-Hokianga Community Board approve the sum of $1,590 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Ohaeawai Taiamai Residents Association towards the costs of 2025 Ohaeawai Christmas Picnic. |
|
TŪTOHUNGA / RECOMMENDATION h) That the Kaikohe-Hokianga Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Rawene Primary School towards the costs of 2025 Community Christmas event. |
|
TŪTOHUNGA / RECOMMENDATION i) That the Kaikohe-Hokianga Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Te Oho Wairua Journeys Charitable Trust towards Hine Te Aparangi Waka Safety Workshop. |
|
TŪTOHUNGA / RECOMMENDATION j) That the Kaikohe-Hokianga Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Komene Marino towards Mahi Pai Hauora and Wellbeing Day. |
|
TŪTOHUNGA / RECOMMENDATION k) That the Kaikohe-Hokianga community board approve the sum of $2,000 (plus gst if applicable) be paid from the boards community grant fund account to Te Paiaka Marae Touch towards Rawene Domain sports field rehabilitation. |
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Requested |
Recommend |
Comments |
|
|
a) Kaikohe Business Association – Christmas 2025 |
$5,000 |
$5,000 |
The applicant is seeking funding towards a Christmas parade and associated activities in Kaikohe in December 2025. They previously received funding for this event in 2020 ($2,506), 2021 ($2,500) and 2022 ($3,870). They have also received funding for a Community Patrol vehicle ($1000, 2020) and updated town/cycle trail signage ($2020, $4,750). This meets community outcomes 2, 3 and 5 |
|
b) Man vs Wild – 2026 Camp |
$6,363 |
$2,500 |
The applicant is seeking funding towards the costs of the annual Man vs Wild camp, which is a wellness wananga for men and boys. They have previously received funding in 2021 ($1,600), and three grants in 2024 ($2,500, $2,000 and $6,530) This meets community outcomes 1, 2, 3 and 5 |
|
c) Manaki Tinana Trust – community gym roof repair |
$2,468 |
$2,468 |
The applicant is seeking funding to repair the community gym roof in Rawene, as it has been leaking. The applicant has previously received funding for hall hire for community fitness classes (2021 - $1560, 2022 - $1000, 2023 - $1040), the purchase of a laptop (2022 - $758), purchase of a tv and trolley (2022 - $1658) and gravelling the carpark (2024 - $10,563) This meets community outcomes 2, 3 and 5 |
|
d) Hospice Mid-North – mattress replacement |
$5,765 |
$2,500 |
The applicant is seeking funding to replace the mattresses used by hospice patients on the speciality beds they are loaned by Hospice Mid North. A similar application when to Bay of Islands-Whangaroa Community Board and they were granted $6,000. This meets community outcomes 2, 3 and 5 |
|
e) Momentum Charitable Trust – Kaikohe Probation life skills courses |
$2,145 |
$2,145 |
The applicant is seeking funding to run life and financial skills classes at the Kaikohe Probation Centre. They have previously been granted funding in April 2024 ($2145) and were unsuccessful with their applications in November 2024 and April 2025 for the same project. This meets community outcomes 2, 3 and 5 |
|
f) Northland Edible Garden Trail – 2026 trail |
$1,772 |
$1,772 |
This is the second application from this applicant for this project. The applicant was granted $3,703 in June 2024 for the inaugural event. This meets community outcomes 2, 3 and 5 |
|
g) Ohaeawai Taiamai Residents Association – 2025 Christmas picnic |
$1,590 |
$1,590 |
The applicant is seeking funding towards the 2025 Ohaeawai Christmas picnic. They previously received $1000 in $2023 for this event. This meets community outcomes 2, 3, 4 and 5 |
|
h) Rawene Primary School – 2025 Christmas |
$9,000 |
$2,000 |
The applicant is seeking funding towards a Christmas event in Rawene. The amount recommended would cover part of the costs of the children’s entertainment (bouncy castles etc). This meets community outcomes 1, 2, 3 and 5 |
|
i) Te Oho Wairua Journeys Charitable Trust - Hine Te Aparangi Waka Safety Workshop |
$2,390 |
$2,000 |
The applicant has applied to all three Boards to run workshops in each ward. The workshops are to cover Waka safety, as well as mind/body wellness, cultural learning and community engagement. This meets community outcomes 1,2,3 and 5 |
|
j) Komene Marino - Mahi Pai Hauora and Wellbeing Day |
$12,000 |
$2,000 |
The applicant is seeking funding for a Mahi Pai Hauora and Wellbeing Day in October 2025. They are inviting other organisations to participate and have also been advised to apply to Creative Communities for the theatre show component. This meets community outcomes 1,2,3 and 5. |
|
k) Te Paiaka Touch Marae – Rawene Rugby Field Rehabilitation |
$4,000 |
$2,000 |
The applicant is seeking funding to rehabilitate the sports fields of the Rawene Domain, which have been used to graze stock in recent years. This application was received late, so staff are still working to confirm that there is no other party holding a license to occupy over the fields that may interfere with this project. The cost of the fencing may be able to be covered elsewhere – this will be confirmed by the meeting date of 5 September. This meets community outcomes 1, 2, 3 and 5 |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicants are required to complete a standard application form and provide supporting information.
For each application the Board has three options.
Option 1 Authorise funding for the full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.
1. Kaikohe
Business Association - A5323336 ⇩
2. Man
vs Wild 2026 - A5323335 ⇩
3. Manaki
Tinana Trust - A5323339 ⇩
4. Mid
North Hospice - A5323341 ⇩
5. Momentum
Charitable Trust - A5323334 ⇩
6. Northland
Edible Garden Trail - A5323338 ⇩
7. Ohaeawai
Taiamai Residents Association - A5323337 ⇩ 
8. Rawene
Primary School - Christmas - A5323340 ⇩
9. Te
Oho Wairua Journeys Charitable Trust - A5323342 ⇩
10. Komene
Marino - A5326555 ⇩
11. Te
Paiaka Marae Touch - A5334290 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy and Te Pae o Uta. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in each of the individual applications. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
5 September 2025 |
9 Ngā Pūrongo Taipitopito / Information Reports
9.1 Triennium Funding Breakdown
File Number: A5335556
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
This report gives a summary breakdown of the applications considered by the Board during their triennium.
|
That the Kaikohe-Hokianga Community Board receive the report Triennium Funding Breakdown.
|
tĀHUHU KŌRERO / Background
The Board considers a wide range of applications each year and has expressed an interest in seeing an overview showing the types of activities and projects it has been approached to fund during their triennium. It is noted that the figures from 2025 for funding granted will change after the September 2025 meeting when funding decisions have been made.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
To receive the summary of application report.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or budgetary provisions.
1. Triennium
Funding Breakdown - A5335553 ⇩ 
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5 September 2025 |
9.2 Reserve on Mangakahia Road Kaikohe (Lot 14 DP 38215) - options for other uses
File Number: A5300783
Author: Robin Rawson, Parks & Reserves Planner
Authoriser: Roger Ackers, Group Manager - Planning & Policy
TAKE PŪRONGO / Purpose of the Report
This memo responds to an information request from the Kaikohe-Hokianga Community Board for options for other uses of a Council reserve on Mangakahia Road, Kaikohe.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Information is provided on a Council reserve on Mangakahia Road, Kaikohe.
· An assessment is made that this reserve is not a strategic Council park.
· Alternative uses for this land are constrained by association with the adjoining Urupa.
|
That the Kaikohe-Hokianga Community Board receive the report ‘Reserve on Mangakahia Road Kaikohe (Lot 14 DP 38215) - options for other uses’.
|
tĀHUHU KŌRERO / Background
This memo responds to an information request from the Kaikohe-Hokianga Community Board. On 11 July 2025, the Kaikohe-Hokianga made the following request as part of resolution 2025/59 concerning a proposed easement over a recreation reserve on Mangakahia Road, Kaikohe:
‘and request an information report on options for converting this reserve for other uses’.
Property details and context
|
|
Council reserve details + shaded green in image at left + area 3850m2 + parcel of land created by subdivision in the 1950s + no formal name for this reserve + narrow leg-in access has 6m width over much of 66m length + developed as lawn with trees + Without title, gazette included in report Appendix + adjacent to and provides access to Whakarongotapuwae Burial Ground, shaded yellow in image. Urupa title included in Appendix. |
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|
|
Analysis of Kaikohe parks network: The reserve on Mangakahia Road has been identified with an ‘X’ signalling that it is not assessed as a good fit with other park categories. Kaikohe Memorial Park is identified as a ‘Community Park’ and Reed Park is identified as a ‘neighbourhood park’. There are no neighbourhood parks south of Broadway, and access to Kaikohe Memorial Park is constrained for younger children living east Mangakahia Road because of major roads to cross. |
Suitability as a public park category
The characteristics of the reserve on Mangakahia Road are assessed for suitability against the following park categories taken from the Recreation Aotearoa Parks Categories Framework1:
|
Park category |
Characteristics and suitability of Lot 14 |
|
Sports and recreation |
Larger parks for organised sport and facilities - UNSUITABLE |
|
Neighbourhood parks |
Developed for informal play and community use – DISCUSSED BELOW |
|
Public Gardens |
Highly developed planting for events and other use - UNSUITABLE |
|
Nature |
Provide access to the natural environment – DISCUSSED BELOW |
|
Cultural Heritage |
Protect cultural and historical environment – DISCUSSED BELOW |
|
Outdoor Adventure |
Large scale areas for recreation activities - UNSUITABLE |
|
Civic |
Areas adjacent to shopping areas and developed for social gatherings - UNSUITABLE |
|
Recreational and Ecological Linkages |
Linear open space providing linkages – can form park of a blue-green network - UNSUITABLE |
Assessment against additional park categories relevant to Far North District Council parks network:
|
Reserve category |
Characteristics and suitability |
|
Community Park - Ward |
Larger neighbourhood parks with higher development as destination parks including Kaikohe Memorial Park - UNSUITABLE |
|
Utility |
Provides stormwater movement or retention or other services as a primary purpose– UNSUITABLE |
The reserve on Mangakahia Road is located within a residential area without a neighbourhood park within an easy walking distance, and suitability as a neighbourhood park is considered in further detail below.
Cultural Heritage parks are held as Historic reserves under the Reserves Act and have ‘the purpose of protecting and preserving in perpetuity such places, objects, and natural features, and such things thereon or therein contained as are of historic, archaeological, cultural, educational, and other special interest. If supported by Hapū and the wider community, the reserve could be classified and retained by Council as a Historic Reserve because of the association of the reserve by Hapū with the adjoining Urupa or the reserve could be converted into a Māori Reserve (Wāhi Tapu) similar to the cemetery on Memorial Avenue.
The reserve could be planted in native forest and retained as a future nature reserve (scenic reserve under the Reserves Act) that provides a green backdrop and bird habitat in the surrounding residential area. The benefits of a small forest area are not considered to be substantial without valuable species or habitat characteristics that are not present on this site, and foresting small reserves would generally not be considered a good use of Council land.
Suitability as a Council neighbourhood park
There are a number of success factors that encourage use and enable development of parks and these have been set out in a best practice guide by Tauranga City Council.
Assessment of the reserve on Mangakahia Road as a neighbourhood park against the Code of Practice for development Tauranga City Council 2007 is included in the Appendix to this report. Overall, the reserve is assessed as being generally unsuitable for use as neighbourhood reserve. In particular, the shape of the reserve is very unsuitable and discourages recognition as a park, perceptions of safety and use:
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|
|
Image from ‘Best Practice Guide for Open Space’, Tauranga City Council (2007) |
The area and topography of the reserve are suitable for a neighbourhood function, however the reserve has little or no community use, and the preliminary assessment is that this is largely because it has poor surveillance from the road and does not feel safe.
Suitability as a Council reserve
Overall, this parcel of land is not considered to be a strategic reserve.
Alternative use
Suitability for residential use was considered briefly in relation to the possibility of a land swap with Kainga Ora to achieve a reserve with improved road frontage, however it was evident on enquiry that Hapū consider that the land was associated with the Urupa and that it is not suitable for residential development.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Parks categories for reserves may be finalised within Council’s Open Space Strategy which is being developed and is expected to be approved in 2026. The Community Board could make a recommendation to Council about the future of the reserve on Mangakahia Road either before or after the Open Space Strategy is approved.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
This report is for information only and has no financial implications.
1. Appendix
Reserve on Mangakahia Road Kaikohe - A5300908 ⇩ 
|
5 September 2025 |
9.3 Open Resolutions and Actions Update
File Number: A5329203
Author: Natasha Rmandic, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Kaikohe-Hokianga Community Board with an overview of outstanding open resolutions and actions for Kaikohe-Hokianga Community Board.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
· This report introduces the inclusion of ‘action points’ in this reporting going forward.
· Action points are a mechanism to capture actions that are not part of a formal decision/resolution but require follow up or confirmation from staff.
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That the Kaikohe-Hokianga Community Board receive the Open Resolution Report for September 2025. |
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
Since some reports received by this Board are informational, they do not generate open resolution items. However, a need has been identified to record and track action points arising from information reports or meeting discussions.
There are currently no action point open items recorded. Moving forward, these will be captured and reported at Board meetings.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Managers will assist in recording and following up outstanding open resolutions or actions points with their staff.
Community Board Coordinators will assist where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings, following the printing of an agenda. Democracy Services staff will support the process by generating reports.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. KHCB
Open Resolutions - September 2025 - A5334825 ⇩ 
