Te
Kaunihera o Te Hiiku o te Ika
AGENDA
Friday, 8 August 2025
|
Time:
|
10:00 AM
|
|
Location:
|
Council Chamber
Memorial Avenue
Kaikohe
|
Membership:
Member Chicky Rudkin - Chairperson
Member Tanya Filia
Member Mike Edmonds
Member Trinity Edwards
Member Harmonie Gundry
Member Jessie McVeagh
Cr John Vujcich
The Local Government Act 2002 states the role of a
Community Board is to:-
A.
Represent, and act as an advocate for,
the interests of its community.
B.
Consider and report on all matters
referred to it by the territorial authority, or any matter of interest or
concern to the community board.
C.
Maintain an overview of services
provided by the territorial authority within the community.
D.
Prepare an annual submission to the
territorial authority for expenditure within the community.
E.
Communicate with community
organisations and special interest groups within the community.
F.
Undertake any other responsibilities
that are delegated to it by the territorial authority
Council Delegations to Community Boards - January
2013
The "civic amenities" referred to in these
delegations include the following Council activities:
·
Amenity lighting
·
Cemeteries
·
Drainage (does not include reticulated
storm water systems)
·
Footpaths/cycle ways and walkways.
·
Public toilets
·
Reserves
·
Halls
·
Swimming pools
·
Town litter
·
Town beautification and maintenance
·
Street furniture including public
information signage.
·
Street/public Art.
·
Trees on Council land
·
Off road public car parks.
·
Lindvart Park – a
Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From
time to time Council may consider some activities and assets as having district
wide significance and these will remain the responsibility of Council. These
currently include: The roading network, Hundertwasser toilets, District Library
Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga
Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain,
Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The
Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance
with existing strategies,
1.
Recommend local service levels and
asset development priorities for civic amenities as part of the Annual Plan and
Long Term Plan processes.
2.
Reallocate capital budgets within the
Annual Plan of up to 5% for any specific civic amenity, provided that the
overall activity budgetary targets are met.
3.
Make grants from the allocated
Community Funds in accordance with policy 3209, and the SPARC/Sport Northland
Rural Travel fund in accordance with the criteria set by the respective body,
and, for the Bay of Islands-Whangaroa Community Board, the power to allocate
the Hundertwasser Donations Account.
4.
Provide comment to council staff on
resource consent applications having significance within the Community,
including the provision of land for reserves or other public purposes.
5.
To hold, or participate in hearings, as
the Council considers appropriate, in relation to submissions pertinent to
their community made to plans and strategies including the Long Term Plan and
Annual Plan, and if appropriate recommend decisions to the Council.
6.
To hold hearings of submissions
received as a result of Special Consultative Procedures carried out in respect
of any matter other than an Annual or Long Term Plan, and make recommendations
to the Council.
7.
Where recommended by staff to appoint
management committees for local reserves, cemeteries, halls, and community
centers.
8.
To allocate names for previously
unnamed local roads, reserves and other community facilities, and recommend to
Council name changes of previously named roads, reserves, and community
facilities subject to consultation with the community.
9.
To consider the provisions of new and
reviewed reserve management plans for recommendation to the Council in
accordance with the Reserves Act 1977, and hear or participate in the hearing
of submissions thereto, as considered appropriate by the Council.
10.
To provide recommendations to the
Council in respect of applications for the use and/or lease of reserves not
contemplated by an existing reserve management plan.
11.
Prohibit the use of skateboards in
specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12.
Recommend new bylaws or amendments to
existing bylaws.
13.
Prepare and review management plans for
local cemeteries within budget parameters and in a manner consistent with
Council Policy.
14.
Exercise the following powers in
respect of the Council bylaws within their community:
a)
Control of Use of Public Spaces –
Dispensations on signs
b)
Mobile Shops and Hawkers –
Recommend places where mobile shops and/or hawkers should not be permitted.
c)
Parking and Traffic Control –
Recommend parking restrictions, and areas where complying camping vehicles may
park, and consider and grant dispensations in accordance with clause 2007.2
d)
Public Places Liquor Control –
Recommend times and places where the possession or drinking of alcohol should
be prohibited.
e)
Speed Limits – Recommend places
and speed limits which should be imposed.
15.
To appoint Community Board members to
speak on behalf of their community in respect of submissions or petitions.
16.
Specific to the Bay of
Islands-Whangaroa Community Board – consider any recommendations of the
Paihia Heritage Working Group and make appropriate recommendations to Council
on the development of a draft Plan Change and a Section 32 analysis on heritage
provisions for Paihia.
17.
To set schedule of meeting dates, times
and venues, subject to the meetings not conflicting with meetings of the
Council and satisfying the provisions of the Local Government Official
information and Meetings Act 1987.
18.
To review all proposed public art
projects on a project-by project basis to ensure they comply with policy #5105
Art in Public Places, including approval of the aesthetic appearance,
maintenance programme, insurance and appropriate location, and to agree to
their installation.
19.
In respect of applications from food
establishments for permission to establish tables and chairs on a public place,
i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on
any application which does not meet all criteria of the policy, and any
application which staff recommend to be declined.
20.
Subject to a report from the
appropriate managers and the appropriate budgetary provision, to make decisions
in respect of civic amenities including the levels of service, and the
provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its
delegations, Community Boards are expected to:
1.
Comment on adverse performance to the
Chief Executive in respect of service delivery.
2.
Assist their communities in the
development of structure plans, emergency management community response plans,
and community development plans.
3.
Assist their communities to set
priorities for Pride of Place programmes.
4.
Have special regard for the views of Māori.
5.
Have special regard for the views of
special interest groups, e.g. disabled, youth, aged, etc.
6.
Actively participate in community
consultation and advocacy and keep Council informed on local issues.
7.
Seek and report to Council community
feedback on current issues by:
a)
Holding a Community forum prior to
Board meetings
b)
Varying the venues of Board meetings to
enable access by members of the community
8.
Monitor and make recommendations to
Council to improve effectiveness of policy.
9.
Appoint a member to receive Annual
Plan\Long Term Council Community Plan submissions pertinent to the Board area,
attend hearings within the Board area, and attend Council deliberations prior
to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the
Council will:
1.
Provide appropriate management support
for the Boards.
2.
Organise and host regular workshops
with the Community Boards l to assess the 'State of the Wards & District'
to establish spending priorities.
3.
Prior to decision-making, seek and
include 'Community Board views' in Council reports in relation to:
a)
the disposal and purchase of land
b)
proposals to acquire or dispose of
reserves
c)
representation reviews
d)
development of new maritime facilities
e)
community development plans and
structure plans
f)
removal and protection of trees
g)
local economic development initiatives
h)
changes to the Resource Management Plan
4.
Organise and host quarterly meetings
between Boards, the CEO and senior management staff.
5.
Prepare an induction/familiarisation
process targeting new members in particular early in the term.
6.
Support Board members to arrange
meetings with local agencies and service clubs to place more emphasis on
partnerships and raising profile of the Boards as community leaders.
7.
Permit Board chairperson (or nominated
member) speaking rights at Council meetings.
8.
Help Boards to implement local
community projects.
9.
Arrange for Infrastructure and Asset
Management Staff to meet with the Community Boards in September each year to
agree the capital works for the forthcoming year for input into the Annual or
Long Term Plan.
10.
Provide information.
Far North District Council
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue,
Kaikohe on:
Friday 8 August 2025 at 10:00 AM
Te Paeroa Mahi / Order
of Business
1 Karakia
Tīmatanga / Opening Prayer 7
2 Ngā
Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of
Interest 7
3 Te
Wāhanga Tūmatanui / Public Forum.. 7
4 Ngā Tono
Kōrero / Deputation. 7
5 Ngā Kaikōrero / Speakers. 7
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8
6.1 Confirmation
of Previous Minutes. 8
7 Ngā
Pūrongo / Reports. 17
7.1 Recommendation
on the Granting of a Ground Lease Over 36 Recreation Road, Kaikohe -
Sportsville. 17
7.2 Funding
Applications. 28
7.3 Project
Funding Reports. 92
7.4 Chairperson
and Members Reports. 114
Supplementary Item (distributed under separate cover)
7.5 Broadway
Kaikohe Placemaking Plan
8 Ngā
Pūrongo Taipitopito / Information Reports. 118
8.1 Open
Resolutions and Actions Update. 118
9 Te Wāhanga
Tūmataiti / Public Excluded. 130
9.1 Confirmation
of Previous Minutes - Public Excluded. 130
10 Karakia Whakamutunga /
Closing Prayer 131
11 Te Kapinga Hui / Meeting
Close. 131
Pou hihiri.
Pou
rarama.
Pou
te whakairo.
Pou
te tangata.
Pou
o te aroha.
Te
pou e here nei i ā tatou Mauri ora ki ā tātou
Haumi
e. Hui e. Tāiki e!
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies
and Conflicts of Interest
Members need to
stand aside from decision-making when a conflict arises between their role as a
Member of the Community Board and any private or other external interest they
might have. This note is provided as a reminder to Members to review the
matters on the agenda and assess and identify where they may have a pecuniary
or other conflict of interest, or where there may be a perception of a conflict
of interest.
If a Member
feels they do have a conflict of interest, they should publicly declare that at
the start of the meeting or of the relevant item of business and refrain from
participating in the discussion or voting on that item. If a Member thinks they
may have a conflict of interest, they can seek advice from the Chief Executive
Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted
that while members can seek advice the final decision as to whether a conflict
exists rests with the member.
Elected
Member - Register of Interests
3 Te
Wāhanga Tūmatanui / Public Forum
To be determined on the day.
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the
Agenda going to print.
5 Ngā
Kaikōrero / Speakers
|
Broadwood Mosaic Project
|
Jen
|
Gay
|
|
Umawera and Districts Community
|
Stephanie
|
Oliver
|
|
Bay of Islands Creative Charitable Trust
|
Melanie
|
Chandler-Winters
|
|
Okaihau College
|
Thyrl
|
Weber
|
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation
of Previous Minutes
File
Number: A5279777
Author: Marlema
Baker, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga
Community Board to confirm that the minutes are a true and correct record of
the previous meetings.
|
tŪtohunga
/ Recommendation
That the Kaikohe-Hokianga Community Board confirm the
minutes of the meeting held 11 July 2025
to be a true and correct record.
|
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that
a local authority must keep minutes of its proceedings. The minutes of these
proceedings duly entered and authenticated as prescribed by a local authority
are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
The minutes of the meetings are
attached.
The Kaikohe-Hokianga Board Standing
Orders Section 27.3 states that no discussion may arise on the substance of the
minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes
as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for
budgetary provision.
Āpitihanga / Attachments
1. 2025-07-11
Kaikohe-Hokianga Community Board Minutes - A5269703 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low significance.
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
This report complies with the Local Government Act 2002
Schedule 7 Section 28.
|
|
State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
|
It is the responsibility of each meeting to confirm
their minutes therefore the views of another meeting are not relevant.
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
There are no implications on Māori in confirming
minutes from a previous meeting. Any implications on Māori arising from
matters included in meeting minutes should be considered as part of the
relevant report.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
This report is asking for the minutes to be confirmed as
true and correct record, any interests that affect other people should be
considered as part of the individual reports.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
There are no financial implications or the need for
budgetary provision arising from this report.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has not reviewed this
report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
7 Ngā
Pūrongo / Reports
7.1 Recommendation
on the Granting of a Ground Lease Over 36 Recreation Road, Kaikohe -
Sportsville
File
Number: A5188331
Author: Brooke
Taylor, Team Leader - Property Management
Authoriser: Ruben
Garcia, Acting Group Manager – Delivery and Operations
Take Pūrongo / Purpose of the Report
To seek
recommendation from the Kaikohe – Hokianga Community Board on the
granting of a new ground lease over 36 Recreation Road, Kaikohe, Part Lot 3 DP 22327, and Lot 31 DP 10045, being
recreation reserve under Section 54 Reserves Act 1977 to Kaikohe &
Districts Sportsville Incorporated.
WhakarĀpopoto matua / Executive Summary
· Kaikohe & Districts Sportsville
Incorporated have managed Lindvart Park since 1 January 2018 under a management
agreement with Far North District Council.
· A Reserve Management Plan over Lindvart
Park was executed in July 2018.
· The Long-Term Plan 2021-2031 included a
contribution of $3,226,493 for the construction of a new sporting facility,
known as Papa Hawaiki, to be located at Lindvart Park.
· On 24 August 2022, Kaikohe & Districts
Sportsville obtained building consent from Far North District Council to build Papa
Hawaiki. This facility was opened to the public in April 2024 and is owned by
Kaikohe & Districts Sportsville Incorporated.
· In April 2024 Kaikohe & Districts
Sportsville Incorporated formally requested a new ground lease over the site
occupied by the new sporting facility.
· The Reserves Act 1977 requires public
consultation on the issuing of a lease over a Recreation Reserve.
· This report was presented to the Kaikohe
– Hokianga Community Board on 25 October 2024 who recommended that public
consultation be initiated. Resolution 2024/109.
·
Public consultation ran
from 4 April to 2 May 2025. A total of 23 submissions were received, 16 in
support, 3 not sure and 4 against the proposed lease. No submitters wished to
be heard.
|
tŪtohunga / Recommendation
That the Kaikohe
– Hokianga Community Board recommend to Council:
a) grant
a new ground lease to Kaikohe & Districts Sportsville Incorporated, over
approximately 485.7m2 of land
being Lot 31 DP 10045 and 7,067.5m2
of land being part Lot 3 DP
22327, vested in Far North District Council as recreation reserve, located at
36 Recreation Road, Kaikohe.
The
terms of the proposed lease shall be:
Term:
30 years (10+10+10) – allowed for under the Reserves Act 1977
Rental: $121 plus GST for 2024/25 and reviewed
annually in conjunction with the FNDC Fees and Charges Schedule.
b) authorises the Group Manager Delivery and Operations
to negotiate the final terms and conditions of the lease and execute the
lease on behalf of Council.
|
1) TĀhuhu kŌrero / Background
At the 13 February 2025 Council meeting, the following resolution
was passed:
Lindvart Park Recreation Reserve is
vested in Council and has been managed by Kaikohe & Districts Sportsville
Incorporated as per the Management Agreement between the group and Far North
District Council since being formalised on 1 January 2018.
Through the Management Agreement,
Kaikohe and Districts Sportsville is responsible for preserving the park for
public use by ensuring the ongoing maintenance and up-keep, club management and
public access to Lindvart Park along with development of a strategic plan for
improvement, development and enhancement of Lindvart Park.
Kaikohe & Districts Sportsville
Incorporated exist to promote sport in Kaikohe and extend this area beyond to
all outlying settlements for which Kaikohe is the main town centre, for example
Hokianga.
The Long-Term Plan 2021-2031
included a capital contribution of $3,226,493 to the new Lindvart Park Kaikohe
– Sportsville project. On 7th April 2022, Council resolved to
re-affirm this contribution:
In August 2022, Far North District
Council approved building consent to Kaikohe & Districts Sportsville
Incorporated and the new sporting facility, known as Papa Hawaiiki, was built
and open to the public in April 2024. No formal discussions had been made in
regard to a ground lease prior to this time.
The complex is owned by Kaikohe
& Districts Sportsville Incorporated, who received funding from Ministry of
Business, Innovation and Employment, Far North District Council, Northland
Rugby Club, Foundation North, Department of Internal Affairs Lotteries and
Grassroots to complete this build.
Papa Hawaiiki consists of two
indoor basketball courts, a meeting room and viewing platform on a mezzanine
floor. The building has sprung wooden floors and is capable of hosting National
basketball tournaments.
The complex
aims to highlight a return of basketball to Kaikohe with a focus on developing
basketball and other indoor sports, such as volleyball. The development of the
complex has enabled the community (including the wider area of Hokianga) the
ability to participate in sports that had previously been inaccessible due to
lack of facilities or travel constraints.
Since the sports facility opened in
April 2024, schools such as Kura Kaupapa o Kaikohe and Kaikohe Christian
School, neither of which have school gymnasiums utilise the building during the
day for enhancement of their wider curriculum. It has also been utilised in the
evenings for teams participating in Badminton, Table Tennis, Basketball,
Netball and Turbo Touch.
Kaikohe & Districts Sportsville
Incorporated have received numerous enquiries for various events such as
Matariki celebrations, Masters sports tournaments, youth days, kapa haka, fight
nights and regional sport gatherings. Papa Hawaiiki has the ability to
accommodate these events where in the past there has been no facility available
for these groups.
The facility is open 24/7, users
are provided their own access swipe cards, catering for all abilities with
wheelchair access to both floors.
Aerial view of proposed leased area in red. Part Lot 3 DP
22327, and Lot 31 DP 10045
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
The sporting facilities available
at Lindvart Park prior to the construction of Papa Hawaiiki were outdated and
undersized. The construction of this new facility has given Lindvart Park a new
lease of life and there has been an increase in members of the public utilising
the facility since its inception.
As per the Reserves Act 1977
section 54, public consultation is required on the granting of a lease over
recreation reserve.
Public Notification
Public Notice was advertised in the
New Zealand Gazette and ran from 4 April – 2 May 2025 as required under
the Reserve Act, and FNDC website.
A total of 23
submissions were received, 16 in support, 3 not sure and 4 against the proposed
lease. No submissions wished to be heard.
A letter was sent
via email to Te Uri O Hua representatives to inform them of the requested
lease. These representatives are mandated (within the
hapū) under tikanga as a spokesperson/representative of Te Uri O Hua
hapū, who are through whakapapa direct descendants of the tupuna who
resided on the whenua until soon after it became an asset of the Crown/Council.
A lengthy
discussion was had with Te Uri O Hua, discussing ownership of the building, a
desire for review of the proposed lease at each renewal and if the lease can be
withdrawn if they are not meeting their legal obligations. The discussion
culminated in support of the ground lease as long as formal reviews every 5
years within the lease are carried out with the hapū.
The purpose of this is to:
· Keep the hapū
actively connected and informed about the lease and its impacts;
· Provide regular
opportunities for kōrero, transparency, and collective reflection;
· Allow space for
whānau who are not currently involved to build their capacity and
participate over time;
· Ensure
our hapū voice remains central and the lease continues to align with our
values and aspirations.
This 5 yearly
review would serve as a regular check in point, led by the hapū, to
maintain strong relationships and accountability. A copy of the submissions is
attached.
The options available for this site are:
Option 1 (recommended):
That the Kaikohe – Hokianga Community Board recommends
to Council:
a) grant a new ground lease to Kaikohe & Districts Sportsville Incorporated, over
approximately 485.7m2 of land being Lot
31 DP 10045 7,067.5m2 of land being part Lot 3 DP 22327, vested in Far North District
Council as recreation reserve, located at 36 Recreation Road, Kaikohe.
The terms of the proposed lease shall
be:
1.
Term: 30 years (10+10+10) –
allowed for under the Reserves Act 1977
Rental: $121 plus GST for 2024/25 and
reviewed annually in conjunction with the FNDC fees and Charges Schedule.
b) authorises the Group Manager Delivery and Operations
to negotiate the final terms and conditions of the lease and execute the lease
on behalf of Council.
Option 1 will allow Kaikohe
& Districts Sportsville Incorporated to continue providing their service to
the community.
Option 2:
a. Decline Kaikohe & Districts Sportsville Incorporated
request for a new ground lease
b. Ask Kaikohe & Districts Sportsville Incorporated to
remove any existing building(s) and associated assets from the reserve and
reinstate the recreation reserve at their cost.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
Public Notice is a statutory
requirement under Reserves Act.
Public consultation was completed
as per the requirements of the Reserves Act for the leasing of a Recreation
Reserve. A total of 23 submissions were received, 16 in support, 3 not sure and
4 against the proposed lease. No submissions wished to be heard.
As per the Reserves Act 1977,
Council can grant exclusive leases to part or all of a reserve for a maximum
term of 30 years.
Building Consent was given by Far
North District Council to Kaikohe & Districts Sportsville Incorporated for
the establishment of this building on 24 August 2022. Construction was
completed in 2024, with the facility opening in April 2024.
Through this new sporting
facilities, Kaikohe & Districts Sportsville Incorporated provide a
beneficial service to the community, bringing life to the sporting world in
Kaikohe and surrounding areas. Resolving to vacate the land (including removal
of the building) will be detrimental to the Community, Whānau and Tamariki
of the area.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
The Long-Term Plan 2021-2031
included a capital contribution of $3,226,493 towards the build of this
facility, which was reaffirmed by Council in April 2022. A public access
agreement will be noted within the proposed lease in order to establish Far
North District Councils capital contribution as an intangible asset. This would
be of the above amount and will be depreciated over time to provide for
strategic assert renewals (structural areas and services). Any renewals
required to the internal fit out would be directly funded by Kaikohe &
Districts Sportsville Incorporated, or through additional grants or fund
raising.
Far North District Council provided
the group an annual operation grant of $40,000 for the facility. This amount
was increased by $35,000 for a total of $75,000 per annum at the April 2022
Council meeting to support ongoing operational costs. The capital contribution
and total operational grant (inclusive of increase) were provided for and
represented an increase in ward rate of $4.70 per SUIP.
The lease will provide for the
lessee to continue to be responsible for all ongoing maintenance of the
associated land, including responsibility for the payment of all utility
charges, rates and insurances.
Āpitihanga
/ Attachments
1. Kaikohe
and Districts Sportsville Ground Lease Public Consultation Feedback - A5194229 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
Medium.
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
FNDC Reserves Policy: The Policy supports a long-term
lease being offered to community orientated groups wanting a permanent base.
The Reserves Act 1977: Section
119 and 120 require that public consultation be initiated prior to the
granting of a lease.
|
|
State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
|
Delegation to the
Kaikohe-Hokianga Community Board to provide recommendations to the Council in
respect of applications for the use and/or lease of reserves not contemplated
by an existing reserve management plan.
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
Far North District Council recognises the significant role
of tangata whenua as set out in the Working with Māori chapter in the
Long-Term Plan 2021-2031. It is important to notify tangata whenua in the
Kaikohe locality of the lease proposal prior to the public consultation. Te
Hono was approached to provide advice on who the main contacts were in the
first instance.
A letter was sent via email to
Te Uri O Hua representatives to inform them of the requested lease. These
representatives are mandated (within the hapū)
under tikanga as a spokesperson/representative of Te Uri O Hua hapū, who
are through whakapapa direct descendants of the tupuna who resided on the
whenua until soon after it became an asset of the Crown/Council.
A lengthy discussion was had,
discussing ownership of the building, a desire for review of the proposed
lease at each renewal and if the lease can be withdrawn if they are not
meeting their legal obligations. The discussion culminated in support of the
ground lease as long as formal reviews every 5 years within the lease are
carried out with the hapū. This would serve as a
regular check in point, led by the hapū, to maintain strong
relationships and accountability.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
Public consultation and Iwi consultation progressed as
per the Reserves Act 1977 and the FNDC Engagement Policy. A total of 23
submissions were received, 16 in support, 3 not sure and 4 against the
proposed lease. No submissions wished to be heard.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
All upgrade and maintenance costs fall to the lessee.
The appropriate community rent
for the land is set by the FNDC Fees Charges Schedule.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
7.2 Funding
Applications
File
Number: A5287049
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises the applications received for the
Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to
determine which applications will receive funding at this meeting.
WhakarĀpopoto matua / Executive Summary
· Five new
applications have been received requesting a total of $33,546
· The Board has $82,016
to allocate for the Community Board Fund in the 2025/2026 financial year.
· The Board has $100,000
to allocate for the Placemaking Fund in the 2025/2026 financial year.
· Due to the local
body elections taking place in October 2025, community groups who want funding
for Christmas events are being asked to submit their applications by 5 August
2025 so that they are considered at the September meeting and they have a
decision in time for their event.
|
tŪtohunga
/ Recommendation
a) That the
Kaikohe-Hokianga Community Board approve the sum of $4,727
(plus GST if applicable) be paid from the Boards Pride of Place Fund Account
to the Broadwood Mosaic Project (Jen Gay) for the costs towards the
reinstallation of a tile mosaic on a roading reserve in Broadwood.
|
|
tŪtohunga / Recommendation
b) That the
Kaikohe-Hokianga Community Board approve the sum of $5,000
(plus GST if applicable) be paid from the Boards Community Grant Fund Account
to the Umawera and Districts Hall for the costs to repair the internal
hall roof.
|
|
tŪtohunga / Recommendation
c) That the
Kaikohe-Hokianga Community Board approve the sum of $3,000
(plus GST if applicable) be paid from the Boards Community Grant Fund Account
to the Bay of Islands Creative Charitable Trust towards the costs of
KOAST 2025.
|
|
TŪTOHUNGA / RECOMMENDATION
d) That the
Kaikohe-Hokianga Community Board approve the sum of $2,512
(plus GST if applicable) be paid from the Boards Community Grant Fund Account
to the Hokianga Country Music Club Inc towards the costs of the 2025
Hokianga Country Music Festival.
|
|
TŪTOHUNGA / RECOMMENDATION
e) That the
Kaikohe-Hokianga Community Board approve the sum of $5,000
(plus GST if applicable) be paid from the Boards Community Grant Fund Account
to the Okaihau College towards the costs of Okaihau and
Districts Schools’ 150th reunion.
|
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness
and complies with the conditions of the Community Grant Policy, Community
Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the
application form.
Each application must meet at least one community outcome
from the Council’s LTP. The six community outcomes are as follows:
1. A wisely managed and
treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our
unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities
supported by a sustainable economy;
5. Communities that are safe,
connected and sustainable;
6. Communities that are
prepared for the unexpected;
matapaki me NgĀ KŌwhiringa /
Discussion and Options
|
Applicant and Project
|
Requested
|
Recommend
|
Comments
|
|
Broadwood Mosaic Project
|
$4,727
|
$4,727
|
The applicant has also applied to Te Hiku Community Board
for funding to help with the costs of transporting the tiles to Broadwood.
They were successful in an application for $2,460 from Creative Communities.
This project involves relocating the mosaics that were
removed when the Kaitaia town centre was redeveloped and placing them in
Broadwood on a roading reserve that has previously had picnic tables.
The community have agreed to the ongoing maintenance and any repairs, and
this project has wide community support.
This meets community outcomes 1, 2, 3, and 5
|
|
Umawera and Districts Hall
– interior roof repairs
|
$9,500
|
$5,000
|
This is a community-owned hall. They have recently
repaired the exterior roof and are seeking funding assistance to repair the
interior of the roof.
This meets community outcomes 2, 3, 5 and 6
|
|
Bay of Islands Creative
Charitable Trust – KOAST 2025
|
$6,035
|
$3,000
|
The applicant also sought funding from the Bay of
Islands-Whangaroa Community Board and were granted $5,000. This is an
established event that is expanding to include artists and studios in the
Kaikohe-Hokianga ward.
This meets community outcomes 2, 3, 4 and 5
|
|
Hokianga Country Music Club Inc
– 2025 Hokianga Country Music Festival
|
$2,512
|
$2,512
|
The applicant has previously been supported by the Board
with funds granted for the festivals in 2021 ($3,235), 2022 ($2,625) and 2023
($2,865).
This is a successful event that brings visitors into the
Hokianga to attend.
This meets community outcomes 2, 3, 4 and 5
|
|
Okaihau College – Okaihau
and Districts Schools’ 150th reunion
|
$10,772
|
$5,000
|
The applicant is seeking funding to host the 150th
anniversary reunion of the Okaihau and Districts schools. They are
expecting a number of visitors to return to the district to attend the
reunion.
This meets community outcomes 2, 3 and 5
|
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
The applicants are required to complete a standard
application form and provide supporting information.
For each application the Board has three options.
Option 1 Authorise funding for the
full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Each application has been assessed and meets the criteria of
the Community Grant Policy, Community Outcomes as listed in the LTP and the
conditions listed on the application form.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provisions have been made and the grant is
allocated in accordance with the Community Grant Policy.
Āpitihanga
/ Attachments
1. Broadwood
Mosaic Project - A5286755 ⇩
2. Umawera
Hall - A5286758 ⇩
3. Bay
of Islands Creatives - A5286757 ⇩
4. Hokianga
Country Music Club - A5286764 ⇩
5. Okaihau
and Districts Schools - A5286766 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given
to the provisions of the Local Government Act 2002 S77 in relation to decision
making, in particular:
1. A Local
authority must, in the course of the decision-making process,
a) Seek to
identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He
Take Ōkawa / Compliance Requirement
|
Aromatawai
Kaimahi / Staff Assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy and Te Pae
o Uta
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This report does not have
district-wide relevance. Community Boards hold the delegation to approve
Community Grant Funds.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
State the possible implications and how this
report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.
|
There are no implications for
Māori in relation to land and/or water.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities).
|
Considered in each of the
individual applications.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Budgetary provision has been made
and the grant is allocated in accordance with the Community Grant Policy.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
7.3 Project
Funding Reports
File
Number: A5287074
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local
Grant Fund must complete and submit a project report no later than two months
after the completion of their project.
|
tŪtohunga
/ Recommendation
That the Kaikohe-Hokianga Community Board note
the project reports received from:
a) 2024
Kohukohu Spring Show
b) Hokianga
Community Education Trust – He Kete Kai
c) Momentum
Charitable Trust
d) Opononi
Residents and Ratepayers
e) Rob
Pink - Rawene Sand
f) Solomon
Group – Youth Event
g) Te
Tai Tokerau Kapa Haka Festival
h) Weet-Bix
TRY Challenge
|
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that:
“At the completion of a project that received community funding,
recipients are required to complete a Project Report. These reports must be
received no later than two months after the completion of the project, or, if
the activity is ongoing, within two months of the funding being spent.
Recipients who do not complete this form are ineligible for Council funding for
a period of five years.”
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
Copies of the
project reports are attached for the Board’s information. Should
Board members have concerns or issues with these reports, these should be
discussed at this part of the meeting.
TAKE
TŪHOTUNGA / REASON FOR THE RECCOMENDATION
To receive the project reports from
funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary
requirements.
Āpitihanga
/ Attachments
1. 2024
Kohukohu Spring Show - A5286767 ⇩
2. HCET
- He Kete Kai - A5286761 ⇩
3. Momentum
Trust - A5286763 ⇩
4. Opononi
Residents and Ratepayers - A5286759 ⇩
5. Rawene
Sand - A5286760 ⇩
6. Solomon
Group - A5286765 ⇩
7. Te
Tai Tokerau Kapa Haka Festival - A5286762 ⇩
8. Weet-Bix
TRY Challenge - A5286756 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He
Take Ōkawa / Compliance Requirement
|
Aromatawai
Kaimahi / Staff Assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
It is the responsibility of each
Community Board to confirm the funding that they allocated has been spent
correctly.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
There are no implications on Māori in confirming the project
reports. Any implications on Māori arising from matters included in
project reports should be considered as part of the relevant report.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities).
|
This report is asking for the project
reports to be approved, any interests that affect other people should be
considered as part of the individual reports.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
There are no financial
implications or the need for budgetary provision.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
7.4 Chairperson
and Members Reports
File
Number: A5279852
Author: Melissa
Wood, Community Board Coordinator
Authoriser: Aisha
Huriwai, Manager - Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of
interest or concern to the Community Board.
|
NGĀ
TŪTOHUNGA / Recommendation
That the Kaikohe-Hokianga Community Board note the
August 2025 member report from Deputy Chair Tanya Filia.
|
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part
4 Section 52 states that the role of a Community Board is to represent, and act
as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA /
Discussion and Next Steps
Community Boards are required to
consider and report on any matters of concern or interest to the Community
Board, maintain an overview of services provided to the community and
communicate with community organisations and special interest groups within the
community.
The reports from the Chairperson
and Members provide information to community on these requirements. They
also provide Request for Service (RFS) information on issues of interest or
concern to the Community Board, providing a reference for further enquiry on
the progress of the matters raised. The report from the Chairperson and members
are attached.
Resource Consents have been emailed
to community board members. Members have five days to send feedback in relation
to a resource consent. Members will be expected to include these details in
their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation
is to provide information to the Community on the work that has been undertaken
by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA
TAHUA / Financial Implications and Budgetary Provision
There are no financial implications
or the need for budgetary provision as a result of this report.
ngĀ
Āpitihanga / Attachments
1. KHCB
Deputy Chair Filia Report August 2025 - A5277531 ⇩
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
8 Ngā
Pūrongo Taipitopito / Information Reports
8.1 Open
Resolutions and Actions Update
File
Number: A5279825
Author: Marlema
Baker, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Kaikohe-Hokianga
Community Board with an overview of outstanding open resolutions and actions
for Kaikohe-Hokianga Community Board.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against
decisions/resolutions.
· Open resolutions are also in place for all formal elected member
meetings.
· This report introduces the inclusion of ‘action points’
in this reporting going forward.
· Action points are a mechanism to capture actions that are not part
of a formal decision/resolution but require follow up or confirmation from
staff.
|
TŪTOHUNGA
/ Recommendation
That the Kaikohe-Hokianga Community Board receive the
Open Resolution Report for August 2025.
|
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an
open resolution status report, to capture actions trigged by Board decisions.
Staff provide updates on progress against tasks that are not yet completed.
Since some reports received by this Board are informational,
they do not generate open resolution items. However, a need has been identified
to record and track action points arising from information reports or meeting
discussions.
There are currently no action point open items recorded.
Moving forward, these will be captured and reported at Board meetings.
MATAPAKI ME NGĀ KŌWHIRINGA /
Discussion and Next Steps
Managers will assist in recording and following up
outstanding open resolutions or actions points with their staff.
Community Board Coordinators will assist where appropriate,
and occasionally, may be in a position to provide a further verbal update at
meetings, following the printing of an agenda. Democracy Services staff will
support the process by generating reports.
PĀNGA PŪTEA ME NGĀ WĀHANGA
TAHUA / Financial Implications and Budgetary Provision
There are no financial
implications or need for budgetary provision in receiving this report.
Āpitihanga
/ Attachments
1. KHCB
Open Resolutions - August 2025 - A5295415 ⇩
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
8 August 2025
|
9 Te
Wāhanga Tūmataiti / Public Excluded
RESOLUTION TO
EXCLUDE THE PUBLIC
|
Recommendation
That the public be excluded from the following parts of
the proceedings of this meeting.
The general subject matter of each matter to be considered
while the public is excluded, the reason for passing this resolution in relation
to each matter, and the specific grounds under section 48 of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Ground(s) under section 48 for the
passing of this resolution
|
|
9.1 - Confirmation of Previous Minutes
- Public Excluded
|
s7(2)(a) - the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(h) - the withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
|
10 Karakia
Whakamutunga / Closing Prayer
11 Te
Kapinga Hui / Meeting Close