AGENDA
Tuesday, 8 July 2025
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Time: |
10:00 AM |
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Location: |
Conference Room - Te Ahu Cnr State Highway 1 and Mathews Avenue Kaitāia |
Membership:
Chairperson Adele Gardner
Deputy Chairperson John Stewart
Councillor Felicity Foy
Member Darren Axe
Member Sheryl Bainbridge
Member William (Bill) Subritzky
Member Rachel Baucke
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Te Hiku Community Board Meeting Agenda |
8 July 2025 |
The Local Government Act 2002 states the role of a Community Board is to:
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.
18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Te Hiku Community Board Meeting
will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitāia on:
Tuesday 8 July 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 New Lease to Hihi Beach Holiday Park over 63 & 53 Hihi Beach Road, Hihi
7.2 New Road Name: Lot 1-9 Pairatahi Road, Kaingaroa
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Te Hiku Community Board December 2024 Open Resolution Report
8.2 Delivery & Operations Quarterly Update
8.3 Chairperson and Members Reports
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
6.1 Confirmation of Previous Minutes
File Number: A5045137
Author: Marysa Maheno, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That Te Hiku Community Board confirm the minutes of the meeting held 10 June 2025 to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2025-06-10
Te Hiku Community Board Minutes - A5227408 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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8 July 2025 |
7.1 New Lease to Hihi Beach Holiday Park over 63 & 53 Hihi Beach Road, Hihi
File Number: A5122147
Author: Brooke Taylor, Team Leader - Property Management
Authoriser: Ruben Garcia, Acting Group Manager – Delivery and Operations
Take Pūrongo / Purpose of the Report
To seek Te Hiku Community Board recommendation to Council on the granting of a new lease over Local Purpose (Esplanade) Reserve being 63 Hihi Beach Road, Hihi, being Lot 1, DP 53180 and the recommendation to Council to initiate public consultation on the granting of a new lease over Recreation Reserve being 53 Hihi Beach Road, Hihi, being Lot 10, DP 53180 to Hihi Beach Holiday Park.
WhakarĀpopoto matua / Executive Summary
· Hihi Beach Holiday Park is located at 60 Hihi Beach Road, Hihi and has recently been purchased by new owners for the purpose of operating a holiday park.
· The prior owners of 60 Hihi Beach Road, Hihi, utilised 63 Hihi Beach Road, Hihi, Local Purpose (Esplanade) Reserve and 53 Hihi Beach Road, Hihi, Recreational Reserve unbeknown to Council as an expansion to the holiday park.
· The new owners wish to legalise this occupation and have formally requested long term leases of these sections.
· The Reserves Act 1977 section 54 requires public consultation on the issuing of a lease over a Recreation Reserve.
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That Te Hiku Community Board recommends that Council: a) approve a new lease to Hihi Beach Holiday Park over Local Purpose (Esplanade) Reserve being Lot 1 DP 53180, approximately 2145 square metres, held in title MX-3308970 The terms of the proposed lease shall be: · Term: 30 (5 + 5 + 5 + 5 + 5 + 5 ) years · Annual Rental: CPI rent review annually, and every three years a Market rent review to be determined by a registered valuer. b) authorise the Group Manager Delivery and Operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council. c) approve the initiation of public consultation on the granting of a new lease over Recreation Reserve being 10 DP 53180, approximately 2314 square metres, held in title MX-3308964. The terms of the proposed lease shall be: · Term: 30 (5 + 5 + 5 + 5 + 5 + 5) years · Annual Rental: CPI rent review annually, and every three years a Market rent review to be determined by a registered valuer. d) authorise the Group Manager Delivery and Operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council. |
1) TĀhuhu kŌrero / Background
The Hihi Beach TOP 10 Holiday Park is privately owned and is located at 60 Hihi Beach Road, Hihi described as Lot 1, DP 56536 held in Record of Title NA9C/130 that is situated between Local Purpose (Esplanade) Reserve under the Reserves Act 1977 being 63 Hihi Beach Road, Hihi, and over Recreational Reserve being 53 Hihi Beach Road, Hihi.
The Hihi Beach Holiday Park has been operating since 1997 on private land under previous ownership. However, unknown to FNDC, the previous owners have extended the campground onto reserve land. On the 1st July 2024 the new family owners, purchased the holiday park with the goal to improve the park and make changes to assist the guests and locals. The current owners have a long track record of running successful holiday parks including Ahipara, Waihī Beach, Beach Haven and Ōhope Holiday Parks.
Hihi Beach Holiday Park has a wide range of accommodation available from traditional campsites, powered sites, standard cabins to cozy motel rooms with excellent amenities such as laundry facilities, communal bathrooms and large shared kitchen to free gas BBQ areas, and boat parking.
Since taking ownership of the Hihi Beach Holiday Park on 1st July 2024, the owners have added a playground, trampoline, completed cabin linen in every room and established a kids activity club for over long weekends and summer holidays. The onsite shop is stocked and open all year round for the guests and the community. Installation of an EV vehicle charger and also a brand new card operated washer and dryer facility for public use. The more recent achievement on the 1st October 2024 was joining the established Top 10 Holiday Parks Group.
The most important factor for the new owner is to legalise the investments future and provide stability to the community. Part of the plan forward for Hihi holiday camps current owners is to complete the legal occupation of all the land required to operate the camp. To operate at its full potential, it is essential for the new owners to prioritize the maintenance and improvement of the reserve land surrounding the property—land that had previously been encroached upon by former owners. The cost to maintain this land to the same high standard of the surrounding holiday park would be extensive and the new owners are prepared to care for this whenua.
The owners have a high priority to be enriched in our Māori community as they hail from Ngāti awa, Tuhoe, and Ngāti Rangatihi in the Bay of Plenty. They originate from whānau land in Ōhope, surrounded by culture. Caring for people, the land, and the sea are core values for the owners and this is implemented in the everyday goals and running of the Hihi camp. They will incorporate te ao māori into the park by working with the local iwi while celebrating and sharing with guests, the rich history that comes with the whenua.
Tiaki Promise
Care for Land, Sea and Nature treading lightly and leaving no trace, travel safely, showing care and consideration for all. Respect culture, travelling with an open heart and mind.
Hihi Beach Holiday Park owners are requesting to have a lease granted over 63 & 53 Hihi Beach Road, Hihi to formalise the prior expansions of the holiday park and to allow more of the Far North community, national and international visitors to enjoy the breathtaking Hihi coast in the Far North. The beachfront holiday park provides unparalleled access to the pristine white sands and crystal-clear waters of Hihi Beach. Hihi Beach Holiday Park is the ultimate seaside escape with direct access to the natural beauty and serenity of our stunning location. To have members care for this location with aroha is an achievement for our community.
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Aerial view of proposed leased area in cyan blue.
63 Hihi Beach Road, Hihi outlined in Cyan (Top) MX-3308970
53 Hihi Beach Road, Hihi outlined in Cyan (Bottom) MX- 3308964
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
As per the Reserves Act 1977 section 54, public consultation is required on the granting of a lease over local purpose reserve.
Public Notification
Sections 119 and 120 of the Act require that before granting a lease the proposal must be publicly notified and all submissions/objections to the proposal are to be in writing and where requested, a submitter must be given the opportunity to appear before Council or a committee of Council, to speak to their objection/submission. Every submission/objection in relation to the proposal must be considered before proceeding with the proposal.
Council delegations: the role of the Board vs the role of the Council
Council’s delegations to Community Boards authorise the Boards to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
The Te Hiku Community Board is therefore now required to make a recommendation to Council in respect of the proposal.
The options available for this site are:
Option 1: Recommended
That the Te Hiku Community Board:
a) recommends to Council that the public consultation process is commenced on the granting of a new ground lease to Hihi Beach Holiday Park over Local Purpose (Esplanade) Reserve Vested ML 15291 being Lot 1 DP 53180, approximately 2145 square metres, held in title MX-3308970 at 63 Hihi Beach Road. Also over Recreational Reserve being lot 10 DP 53180, approximately 2314 square metres held in title MX-3308964, 53 Hihi Beach Road, Hihi.
The terms of the proposed lease shall be:
e) Term: 30 (5 + 5 + 5 + 5 + 5 + 5) years
f) Annual Rental: CPI rent review annually and every three years a Market rent review to be determined by a registered valuer.
b) is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council.
Option 1 will allow the Hihi Beach Holiday Park to continue providing their service to the community, this provides services in a small community that is required and appreciated by locals. The camp brings people and revenue to the community along with employment and additional care of our Hihi whenua. The current owners are leading by example in the community to create a safe environment and to care for the land with honesty by legalising this occupation that benefits Hihi and provides plenty of positives for the future.
Option 2:
a. Decline the Hihi Beach Holiday Park request for a new ground lease
b. Ask the Hihi Beach Holiday Park to remove any existing building(s) and associated assets from the reserve and reinstate the recreation reserve at their cost.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The lease agreement will provide a market rent income to FNDC and mitigate the outgoing maintenance care cost that has not been included in the budget and is not available.
As per the FNDC Parks and Reserves Policy 2022, council can grant exclusive leases to part or all of a reserve for a maximum term of 30 years.
Public Notice is a statutory requirement under Reserves Act for the leasing of a Recreation Reserve.
Public consultation will enable Council to assess the community’s engagement with the Hihi Beach Holiday Park proposal. Public consultation gives the community the opportunity to put forward alternative options for the use of the site.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Should a lease not be provided to the Hihi Beach Holiday Park, Council will become responsible for any ongoing maintenance of the site, this includes extensive tree works, ground works and the rates, placing more pressure on the reserve’s maintenance budget and ongoing rate payments.
Lot 1 DP 53180, approximately 2145 square metres, held in title MX-3308970 at 63 Hihi Beach Road, has total yearly rates charge of $3,517.89. If a lease is approved this cost will be transfers from FNDC to the lessee.
Recreation Reserve being lot 10 DP 53180 currently has no rate charges.
The saving on the rates combined with the commercial market valuation rent income will result in a positive gain for FNDC.
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Medium |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
FNDC Reserves Policy: The Policy supports a long-term lease being offered to community orientated groups wanting a permanent base. The Reserves Act 1977: Section 119 and 120 require that public consultation be initiated prior to the granting of a lease |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This does not have District wide relevance. Delegation to the relevant Community Board to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Far North District Council recognises the significant role of tangata whenua as set out in the Working with Māori chapter in the Long-Term Plan 2021-2031. It is important to notify tangata whenua in the Hihi locality of the lease proposal prior to the public consultation. Te Hono was approached to provide advice on who the main contacts were in the first instance.
Local Hihi, Doubtless Bay hapū is Ngāti Ruaiti of Ngati Kahu iwi and we have contacted the local Hapu representatives to advise them of the proposed leases. At the time of completing the report, we have not received a response.
When the lease goes out to public consultation Ngāti Ruaiti will be advised once again, on how they can contribute.
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Public consultation and Iwi consultation will be progressed as per the Reserves Act 1977 and the FNDC Engagement Policy. This will allow staff to identify any people or groups who may be affected or have interest in the matter.
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State the financial implications and where budgetary provisions have been made to support this decision. |
All upgrade and maintenance costs fall to the lessee. The annual rent will be determined by a registered market valuation (commercial value). This will be reviewed annually in accordance with our lease management processes.
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Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
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8 July 2025 |
7.2 New Road Name: Lot 1-9 Pairatahi Road, Kaingaroa
File Number: A5228005
Author: Trinity Lane, Finance and Customer Services Administrator
Authoriser: Tanya Proctor, Head of Infrastructure
Take Pūrongo / Purpose of the Report
That Te Hiku Community Board name the right of way located at Lot 1-9 Pairatahi Road, Kaingaroa.
WhakarĀpopoto matua / Executive Summary
· A road naming application was received on the 14th March 2024
· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves, and other community facilities.
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That Te Hiku Community Board name the right of way “Stuarts Rise,” that is located at Lot 1-9 Pairatahi Road, Kaingaroa. |
1) TĀhuhu kŌrero / Background
Pairatahi Holdings Ltd submitted a road naming application on the 14th March 2024 to Council to name a right of way located at Lot 1-9 Pairatahi Road, Kaingaroa.
This development has created 9 lots. As part of Stage two of their subdivision and their resource consents - due to the number of lots serviced by the unnamed paper road, a road name is required.
The applicant proposed “Stuarts Rise,” as Stage one of the development has used the names of people closely associated with the history of the development, much like Ronas Place and Bobs Way off Mangatete Heights. To maintain this common theme, the preference is to name the new right of way after the late Stuart Leslie, proprietor of Oruaiti Farms Ltd, the original developer.
The proposed road names were forwarded to Land Information New Zealand for approval. Land Information New Zealand confirmed all three proposed road names are acceptable for use and can be approved as per the Addressing Standards 2011.
Council sought feedback from Ngāti Kahu Iwi. A response was received stating that Ngāti Kahu Iwi oppose the chosen road names and enquired why a cultural impact report was not completed. Further involvement from the resource consents team was requested. The following response was received.
“2220610-RMASUB was lodged in March 2022 and was subsequently issued in July of 2022. At the time, unfortunately our database of iwi & hapū contacts for each was not as detailed and accurate as it is today. At the time, the rōpū we had listed for this area was Ngai Takoto Iwi. The planner did their due diligence by sending this application to Ngai Takoto and welcomed their feedback. As no comments were put forward, and no cultural impact assessment requested, the planner went ahead with issuing the decision.
The subdivision has now been completed with the s224 certificate being issued in March of this year.
Rest assured, we have since updated our database and have been working closely with various hapū and iwi to ensure the correct rōpū are invited to make comments for every application received. Any other Resource Consent applications made within the Kaingaroa area will be sent to Ngāti Kahu where they are more than welcome to make comments, and should it be warranted, request a cultural impact assessment be carried out.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The proposed road names are:
- Stuarts Rise
- Garys Glade
- Josephs Lane
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
1. Iwi-Hapu
Feedback - Pairatahi Road - A5228001 ⇩ 
2. Pairatahi
Map - A5256605 ⇩
3. LINZ
Email Response - A5253234 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process:
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna, and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a right of way and is of low significance.
|
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
|
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance; and the Community Board have the delegated authority to approve road names.
|
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Ngāti Kahu Iwi were consulted for feedback. Ngāti Kahu Iwi oppose the use of the proposed road names. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This is a new subdivision. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
8 July 2025 |
File Number: A5249121
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises applications for the Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at the July 2025 meeting.
WhakarĀpopoto matua / Executive Summary
· Five new applications have been received and two applications have been carried over from the previous meeting, requesting a total of $48,924
· The Community Board has an available total of $146,811 in Community Grant Funding for the 2025/26 financial year.
· The Community Board has an available total of $100,000 in Pride of Place Funding for the 2025/26 financial year.
· Due to the local body elections taking place in October 2025, community groups who want funding for Christmas events are being asked to submit their applications by 5 August 2025 so that they are considered at the September meeting and they have a decision in time for their event.
|
a) That Te Hiku Community Board approve the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitaia Business Association for costs towards CCTV monitoring for 2025/26. |
|
tŪtohunga / Recommendation b) That Te Hiku Community Board approve the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Mangonui Cemetery Committee for CCTV maintenance and monitoring costs for the 2025/26 financial year |
|
tŪtohunga / Recommendation c) That Te Hiku Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Toi Oho Creative Activators for costs towards holding three wananga and a spoken word event. |
|
tŪtohunga / Recommendation d) That Te Hiku Community Board approve the sum of $559 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Writers & Poets Doubtless Bay & Kaitaia for costs towards publishing an anthology book. |
|
tŪtohunga / Recommendation e) That Te Hiku Community Board approve the sum of $1,800 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Wahanui Productions for costs towards the show Tangihanga at Te Ahu Centre. |
|
tŪtohunga / Recommendation f) That Te Hiku Community Board approve the sum of $11,520 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Houhora Golf Club for costs towards replacement of the bore and pump. |
|
tŪtohunga / Recommendation g) That Te Hiku Community Board approve the sum of $4,025 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Jacman Entertainment for costs towards promoting Te Hiku participants in Savour Northland 2025. |
1) TĀhuhu kŌrero / Background
The applications have been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Applicant and Project |
Requested |
Recommend |
Comments |
|
a) Kaitaia Business Association – CCTV monitoring 2025/26 |
$7,500 |
$7,500 |
The applicant is seeking funding to cover the costs of CCTV monitoring for Kaitaia and environs. The Board has previously made a two year grant for this purpose. This grant would cover the 2025/26 financial year The applicant has already had funding for this financial year and it is recommended the application be left to lie to the new financial year.. This application meets community outcomes 2, 3, 4, 5 and 6 |
|
b) Mangonui Cemetery Committee – maintenance costs for 2025/26 |
$10,000 |
$7,500 |
The applicant is seeking funding to maintain the Mangonui Cemetery. In February 2024, the Board granted $5,280 to this applicant for a similar application. A Community Facility fund is in development at present and it is expected that it will open for applications such as this in the 26/27 financial year. At this time, the applicant is not able to secure additional funding from Council except through the Community Board. This application meets community outcomes 3, 5 and 6 |
|
c) Toi Oho Creative Activators – Wananga and Spoken Word Event |
$2,000 |
$2,000 |
The applicant is seeking funding to run a series of workshops, followed by a spoken word event at Pipsqueak Café. They are unable to apply to Creative Communities, as they have fallen between cycles. This application meets community outcomes 1, 2, 3 and 5 |
|
d) Writers and Poets Doubtless Bay and Kaitaia |
$559 |
$559 |
The applicant is seeking funding to help publish an anthology with contributions from the Writers and Poets of Doubtless Bay and Kaitaia. They were unsuccessful in their application to Creative Communities. This application meets community outcomes 1, 2, and 3. |
|
e) Wahanui Productions – Tangihanga |
$1,800 |
$1,800 |
The applicant is seeking funding to bring a nationally toured solo theatre show grounded in te ao Māori to Te Ahu centre. This application meets community outcomes 3, 5 and 6 |
|
f) Houhora Golf Club – Bore and pump replacement |
$23,040 |
$11,520 |
The applicant is seeking funding to assist with the cost of replacing their bore and pump, as without this being done they will not have water. They are a social hub for the community, as well as assisting in time of civil defence emergencies. The amount recommended is 50% of the total cost. This application meets community outcomes 2, 3, 4, 5 and 6 |
|
g) Jacman Entertainment – Savour Northland |
$4,025 |
$4,025 |
The applicant is seeking funding to help the Savour food festival in Te Hiku. The festival has venues from Whangarei north, with the funding requested here being used to specifically promote the venues participating in Te Hiku ward, particularly in Doubtless Bay. The previously received funding from Northland Inc towards this project, but were unsuccessful this year. This application meets community outcomes 2, 3, and 4 |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicant/s is required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
Each application must meet at least one community outcome from the Council’s Long Term Plan.
The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. Kaitaia
Business Association - A5250227 ⇩ 
2. Mangonui
Cemetery Committee - A5250230 ⇩
3. Toi
Oho Creative Activators - A5250233 ⇩
4. Writers
and Poets Doubtless Bay and Kaitaia - A5250229 ⇩
5. Wahanui
Productions - A5250232 ⇩
6. Houhora
Golf Club - A5250231 ⇩
7. Jacman
Entertainment - A5250228 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Board Funding Policy |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
8 July 2025 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Te Hiku Community Board December 2024 Open Resolution Report
File Number: A5045133
Author: Marysa Maheno, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide Te Hiku Community Board with an overview of outstanding resolutions from decisions dated from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
|
That Te Hiku Community Board receive the report Te Hiku Community Board July 2025 Open Resolution Report. |
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Board coordinators assist in following up outstanding resolutions with staff where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings following the printing of an agenda.
The outstanding tasks are often multi-facet projects that take longer to fully complete.
Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Open
Resolutions Report - A5254581 ⇩ 
|
8 July 2025 |
8.2 Delivery & Operations Quarterly Update
File Number: A5212099
Author: Tania George, Executive Assistant to Group Manager - Delivery and Operations
Authoriser: Ruben Garcia, Acting Group Manager – Delivery and Operations
TAKE PŪRONGO / Purpose of the Report
This quarterly update has been introduced to give Te Hiku Community Board a clear, concise view of Delivery & Operations’ activities and performance. By moving from monthly GM-level catch-ups to a structured quarterly report, we aim to provide data-rich insights, highlight emerging issues early, and focus discussion on matters squarely within the Delivery & Operations portfolio—building services, compliance, resource consents, property & facilities, solid waste, and quality systems. The intent is to improve transparency, make better use of the Board’s meeting time, and ensure our managers can respond directly to operational questions that matter most to Te Hiku communities.
WHAKARĀPOPOTO MATUA / Executive SummarY
Overall, the Delivery & Operations Group is tracking well against its key performance measures for the first half of 2025. Building Services is exceeding CE targets, aided by new BI dashboards that sharpen compliance visibility and cost-effective inspections. Compliance teams have lifted dog-registration rates to 87.5 %, reduced wandering-dog call-outs, and maintained strong food- and alcohol-licensing standards, while two successful prosecutions underscore a firmer stance on irresponsible ownership. Resource Consents has largely internalised processing, issuing 49 decisions and shepherding several sizeable papakāinga and subdivision developments despite a softer economy. Property & Facilities continues to improve cemetery data integrity, street-cleaning regimes, and tree-maintenance planning, although legacy track-safety issues will require targeted remediation. Waste-minimisation plans are now ready for public consultation, and quiet winter volumes are being used to accelerate site maintenance. Finally, both the BCA and FVA retain low-risk accreditation status after recent IANZ assessments, confirming our quality systems remain robust. Collectively, these results indicate steady service delivery, proactive risk management, and a renewed focus on data-driven improvement across all business units.
|
That Te Hiku Community Board receive the report Delivery & Operations Quarterly Update. |
tĀHUHU KŌRERO / Background
Delivery & Operations (D&O) is Council’s principal operational arm, responsible for translating policy into safe, reliable and customer-focused services across the district. The Group brings together five complementary business units—Building Services, Compliance, Resource Consents, Property & Facilities, and Quality—each with a distinct legislative mandate yet closely inter-linked day-to-day.
Building Services oversees the full building-control lifecycle. Its Territorial Authority (TA) function deals with public-facing duties such as issuing Project Information Memoranda, Certificates for Public Use and Notices to Fix, as well as monitoring swimming-pool safety, dangerous-building risks, and annual Building Warrants of Fitness. Alongside, the Building Consent Authority (BCA) function assesses and approves building-consent applications, conducts onsite inspections, and issues Code Compliance Certificates and Compliance Schedules, ensuring every consented project meets the standards of the Building Act 2004.
Compliance safeguards community wellbeing through three specialist teams. Animal Management promotes responsible dog ownership and responds to roaming-dog and safety incidents; Environmental Health delivers food-safety verifications and administers liquor-licensing to reduce alcohol-related harm; and Monitoring investigates breaches of bylaws, the District Plan, and parking regulations, encouraging voluntary compliance before taking enforcement action.
Resource Consents carries Council’s statutory duties under the Resource Management Act 1991 and Local Government Act 2002. Two planning teams, an engineering team and an RMA-support hub now process almost all consent applications internally, engaging external specialists only for conflicts or complex peer reviews. This model enables faster decision-making and stronger local oversight of subdivision, land-use and infrastructure-related proposals.
Property & Facilities manages the assets and public places that underpin liveability—from cemeteries and pensioner housing to parks, playgrounds, public toilets, town-centre streetscapes and leased community buildings. Its Property Management and Technical Operations teams focus on proactive maintenance, asset renewals and customer service so that residents and visitors have safe, inviting spaces to live, work and play.
Quality provides the assurance layer that keeps the Group’s statutory functions accredited and continuously improving. It maintains the systems that support IANZ accreditation for the BCA and recognition for the Food Verification Agency, undertakes internal audits, and steers corrective-action programmes so that all operations remain compliant, efficient and transparent.
Together, these five units form an integrated delivery platform designed to protect public health and safety, enable sustainable development, and maintain the district’s essential facilities—while remaining accountable to Te Hiku communities through regular performance reporting and open dialogue.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Building Services
Territorial Authority (TA) Operations Update
The TA team is currently familiarizing itself with the new Business Intelligence (BI) dashboards. These tools are significantly enhancing the efficiency and cost-effectiveness of swimming pool inspections and Building Warrant of Fitness (BWOF) audits. While some data cleansing is still underway, the dashboards are already providing the best visibility to date into the condition and safety levels of buildings in our community. This improved insight will support long-term compliance with MBIE requirements during TA audits.
Application compliance from Jan 1st to May 31st, 2025:
· Certificate of Acceptance 4 at 100%
· Exemption 30 at 100%
· Certificate of public use 48 at 100%
· Change of use 1 at 100%
Audits/Inspections/Investigations:
· Pool inspections 109 at 64%
· Building warrant of fitness audits 127 at 70%, Backlog to clear 184.
· Notice to fix 166 issued.
Building Consent Authority (BCA) Performance
The BCA is performing well and is on track to exceed the CEO’s KPIs for the year. Efforts are ongoing to enhance reporting capabilities to meet MBIE’s data collection standards. This will also allow us to report to both leadership and the community on:
· The value of work consented by ward.
· The ratio of application fees to project value.
Application compliance from Jan 1st to May 31st, 2025:
· Building consents 387/1 at 99.74%
· Code Compliance Certificate 476 at 100%
Inspections total 2743 pass rate of 79%.
Economic Outlook and Market Trends
Although building consent applications have been down, the current environment of lower interest rates and inflation is expected to boost customer confidence. This should lead to an increase in consent applications, which will positively impact the financial health of our communities.
Workforce and Recruitment
Lower work volumes have made the job market more competitive, resulting in a recent uptick in high-quality applicants for open positions.
Compliance
The Animal Management Team work tirelessly to ensure dog owners in the Far North District are responsible and held accountable for their actions.
Over the 2024-2025 period the Animal Management Team have:
· Pushed registration compliance to 87.5% (at May 2025) with 1000 more known dogs than the previous year.
· Improved impounding processes to ensure dogs are reunited with responsible owners sooner.
· Pushed to achieve a <93% compliance rate to requests for service in June 2025.
· School education programmes are being implemented throughout June/July/August across the district.
· Held irresponsible dog owners to account through a variety of enforcement measures including 2 prosecutions, 645 infringements and other notices.
· Increase in proactive patrols resulting in a significant reduction in requests for wandering dogs in public. (68 stray requests in April 2025 and 39 in May 2025)
The Environmental Health Team cover Liquor Licensing, Food Verifications and other Health Act related queries. The team processes administrative related queries for licensing purposes as well as conducting physical checks for compliance. Non-compliance can have serious consequences for the licensee and impact public safety.
Some notable points of the Environmental Health Services team over 2024-2025 include:
· Consistent levels of service to the community with all LTP targets of ≥95% of Food Control Plans being assessed.
· All licensed premises being visited every 4 years with the EHS team visiting 75% annually.
· Hosting of Northland TA meeting in Kaikohe in May with Councils, FENZ, Police, MoH resulting in Police using our model as the benchmark across the Country.
· Hairdressing regulations are being revoked by Central Government.
· DLC hearing for Remarkables Wines Ltd resulting in refusal of a new on-licence after significant breach of the Sale and Supply of Alcohol Act 2012.
· ARLA hearing for Carrington Resort resulting in temporary suspension of their off-licence after irresponsible advertising of alcohol sales.
The Monitoring team have gone through a leadership change over the last 6 months after the departure of their long time Team Leader – we welcomed Harirewa into the role after a successful secondment.
The team conducts a variety of work across the district including:
· Bylaw and district plan breaches
· Encroachments onto Council land
· Monitoring of some resource consent conditions
· Parking enforcement
The team approaches each breach with the VADE model and seeks voluntary compliance before enforcement. Unfortunately, their work is almost completely in response to somebody breaching a rule or regulation in some way.
Their current focusses are:
· Clearing a backlog of resource consents that need monitoring and Encroachments across the District.
· Moving vehicle crossings in house to save costs and transfer the responsibility into the Resource Consents team.
· Ensuring all district plan or bylaw breaches are responded to and an investigation started within 3 days.
Resource Consents
The Resource Consents Team reports on the three wards. The commentary provided is specifically for Te Hiku Ward.
RMA Applications Received in Te Hiku Ward
· Resource consent administration has received and lodged 117 applications since January 2025.
RMA Decisions Issued
· The Resource Consents team issued 49 decisions under the RMA and LGA and issued 31 decisions in relation to Certificates (13 of these were subdivision completions).
Location of Subdivisions Completed
· A total of 13 subdivision completion (s224) certificates were issued from January 2025 – May 2025 in Te Hiku ward.
Housing and Major Developments
Despite the slowed economy, the Far North District remains a hot pot of development activity. The Resource Consents Team has handled around 15 large-scale applications for Te Hiku ward, including three Papakāinga developments, with projects ranging from 5 to 140 lots. Most of these large scaled development projects are still being actively managed.
Overview – What’s up in FNDC consenting space in 2025
Over the past six months, we continue to have a focus on reviewing and enhancing our internal processes. Many of these processes include updating our practice and guidance notes and updating internal software. From the customers point of view, we are focused on streamlining our processes to bring renewed effort into value for money. This means invoices that are more affordable for the customer.
Te Hiku Community Board Input
We continue to seek input form the community board on resource consents that have community interest. These have included larger scale and non-complying projects such as solar farms, Large scale earthworks, papakāinga applications, community projects like skate parks, anything in and near community infrastructure and anything with affects outside of a property’s boundary. Please let us know if we need to expand the types of consents that you would like to assess and provide comment on.
Technical Operations
Burials
Burials have been steady, and collaboration between staff and the contractor City Care has seen our processes improve.
A large piece of work to review our burial processing and applications as well as how our data is stored is underway. Surveying of our cemeteries is underway to ensure the information we have on record is accurate.
Street Cleaning
Daily street cleaning of town centres is progressing as planned. Regular pavement cleaning is being conducted periodically. We are actively monitoring service delivery and expect further improvements through contractor audits, ensuring ongoing efficiency and quality of service.
Furniture Cleaning
A new cleaning regime for town and park furniture is under development. This approach aims to optimize cleaning efficiency by reducing travel time and improving resource allocation, ultimately enhancing overall service delivery.
Tree Maintenance on Reserves and in the community
Unresolved tree work across several reserves and council land. Improved communication with City Care and contacted arborists to resolve outstanding works and an effective proactive assessment program will improve the status over time. The “Redwoods” forest is subject to significant project management planning with pertinent details to be communicated with key stakeholders in a timely fashion over the next few weeks.
Track and Cycle Maintenance
There are known issues that require attention to maintain safe use. However, it is the unknown issues that are arguably of greater concern. Resolution will require dedicated resources including navigating a potential minefield with some contractors around accountability for defective works and making good. There is the prospect that some tracks may be temporarily closed to the community.
Playground Equipment
Playground maintenance and upgrades are proceeding smoothly, with minimal disruption to users.
Graffiti and Illegal Dumping
Total cost of graffiti and illegal dumping across all facilities this financial year to date is provided in the attachment.
Housing for the Elderly
We currently have 32 vacant pensioner units. Details are in the attachment.
Property Management
Leases and licences to Occupy are subject to a planned approach of review. Buildings and building sites similarly but with escalations currently in reactive mode. A systems review and reset is underway including cleaner more timely data, one source of truth, live updates all to contributing to quality information and supporting more efficient and effective ways of working and consequently better outcomes for the community.
Customer Requests (Requests for Service)
We have had many Requests for Service received for the year, with a total of 1,967 request being raised between Jan - May. Our team continue to focus on closing the gap on open requests - we currently have 360 open, and are actively working on, with works varying from illegal dumping, tree maintenance, building maintenance and general queries about the many parks & reserves we are responsible for maintaining.
Solid Waste Update - Minimisation and Sustainability
Six- and 25-year Waste minimisation and sustainability plans have been developed, submitted to Council and will now go out for public consultation.
There has been a significant change in weather coming into winter, with some sites noticing customer volumes have dropped, as well as highlighting areas of required maintenance.
Our contractor Northland Waste Limited are taking the opportunity during this quiet time to evaluate and prioritise the maintenance and upgrade requirements over all the sites. NWL will work with the Far North District Council to plan repairs, maintenance, and improvements.
The recent wet weather has also highlighted areas that are prone to water build up.
Local sponsored events from Northland Waste:
· Ngāti Kahu Whanau Day – Sponsored wheelie bins for refuse and recycling.
Quality
Building Consent Authority (BCA)
In October 2024, the accreditation body (IANZ) conducted an assessment of the BCA. The assessment determined that the BCA is considered to pose a Low Risk (normal risk) meaning the BCA is likely to remain substantially compliant over the next two years. IANZ confirmed the BCA continues to comply with the regulations and accreditation would be continued. The next assessment is scheduled for October 2026.
Internal audits are regularly conducted to assess the BCA’s compliance against the regulations. These internal audits include checking whether the BCA has the minimum policies, procedures and systems that a BCA must have, and that these are consistently and effectively implemented.
Food Verification Agency (FVA)
In June 2024, the accreditation body (IANZ) conducted a surveillance assessment of the FVA. IANZ confirmed that the FVA continues to meet the requirements to be a recognised agency to conduct food verification services. The next assessment is scheduled for December 2025.
Internal audits are regularly conducted to assess the FVA’s compliance against the regulations. These internal audits include checking whether the FVA has the minimum policies, procedures and systems that an FVA must have, and that these are consistently and effectively implemented.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
Nil
Nil
|
8 July 2025 |
8.3 Chairperson and Members Reports
File Number: A5247599
Author: Beverly Mitchell, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
|
NGĀ TŪTOHUNGA / Recommendation That Te Hiku Community Board note the July 2025 member reports from Chairperson Adele Gardner and member Sheryl Bainbridge. |
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.
Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Member
Report - Chair Adele Gardner - A5256616 ⇩
2. Member
Report - Sheryl Bainbridge - A5256617 ⇩ 
