Te Kaunihera o Te Hiiku o te Ika
AGENDA
Friday, 11 July 2025
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Time: |
10:00am |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Chairperson Chicky Rudkin
Deputy Chairperson Tanya Filia
Councillor John Vujcich
Member Mike Edmonds
Member Trinity Edwards
Member Harmonie Gundry
Member Jessie McVeagh
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Kaikohe-Hokianga Community Board Meeting Agenda |
11 July 2025 |
The Local Government Act 2002 states the role of a Community Board is to:-
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage
· Street/public Art.
· Trees on Council land
· Off road public car parks
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitāia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Friday 11 July 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 New Road Name: 1303 West Coast Road, North Hokianga
7.2 Road Rename: Te Ara Tika, Kaikohe
7.3 Application for easement over Mangakahia Road Reserve (Lot 14 DP 38215)
7.6 Chairperson and Members Reports
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Delivery & Operations Quarterly Update
8.2 Hokianga Ferry Liaison Group Draft Meeting Minutes from 6th June 2025
8.3 Open Resolutions and Actions Update
9 Te Wāhanga Tūmataiti / Public Excluded
9.1 Confirmation of Previous Minutes - Public Excluded.
10 Karakia Whakamutunga / Closing Prayer
11 Te Kapinga Hui / Meeting Close
Pou hihiri.
Pou rarama.
Pou te whakairo.
Pou te tangata.
Pou o te aroha.
Te pou e here nei i ā tatou Mauri ora ki ā tātou
Haumi e. Hui e. Tāiki e!
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
To be determined on the day.
4 Ngā Tono Kōrero / Deputation
No deputations were confirmed at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
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11 July 2025 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5254407
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 16 May 2025, and minutes of the Extraordinary meeting held 23 June 2025, to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Kaikohe-Hokianga Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. Kaikohe-Hokianga
Community Board Minutes - 16 May 2025 - A5196542 ⇩ 
2. Kaikohe-Hokianga
Community Board Extraordinary Minutes - 23 June 2025 - A5243762 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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11 July 2025 |
7.1 New Road Name: 1303 West Coast Road, North Hokianga
File Number: A5195268
Author: Trinity Lane, Finance and Customer Services Administrator
Authoriser: Tanya Proctor, Head of Infrastructure
Take Pūrongo / Purpose of the Report
That Kaikohe-Hokianga Community Board name the private road located at 1303 West Coast Road, North Hokianga.
WhakarĀpopoto matua / Executive Summary
· A road naming application was received on the 25th of February 2025.
· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves, and other community facilities.
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That Kaikohe-Hokianga Community Board name the private road “Te Ara o Waikiwi” located at 1303 West Coast Road, North Hokianga. |
1) TĀhuhu kŌrero / Background
Mr Stewart Otene submitted a road naming application to Council on the 25th of February 2025 seeking to name a private road located at 1303 West Coast Road, North Hokianga.
The development will create eight new lots alongside one existing structure. As per Council’s Road Naming and Property Numbering Policy - for uniformity and uniqueness and to facilitate location, formed private roads and the forming of previously unformed paper roads providing access to five or more properties should be named.
The applicant proposed Te Ara o Waikiwi as Waikiwi is the name of the land over which this newly named road runs. The name has been passed down by Ngāti Tūpoto kaikōrero over the generations. The applicant seeks to restore its use on their whenua.
The proposed road names were sent to Land Information New Zealand for approval. Land Information New Zealand confirmed all three proposed road names are acceptable for use and can be approved as per the Addressing Standards 2011.
Ngāti Tūpoto were directly consulted by the applicant during this road naming process. Ngāti Tūpoto have expressed their support in the use of the chosen road names.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The proposed road names are as follows:
- Te Ara o Waikiwi
- Waikiwi Drive
- Waikiwi Road
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
1. Ngāti
Tūpoto - Hapu Support Letter - A5210494 ⇩ 
2. Map
- A5195264 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a private road and is of low significance.
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names.
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Ngāti Tūpoto have been directly involved in this road naming application and have expressed their support in the use of the road names provided. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
The applicant is the only owner. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant. |
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Chief Financial Officer review. |
The Chief Financial Officer as not reviewed this report.
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11 July 2025 |
7.2 Road Rename: Te Ara Tika, Kaikohe
File Number: A5234307
Author: Trinity Lane, Finance and Customer Services Administrator
Authoriser: Tanya Proctor, Head of Infrastructure
Take Pūrongo / Purpose of the Report
To seek recommendation from the Kaikohe-Hokianga Community Board to rename the right of way located at Te Ara Tika, Kaikohe.
WhakarĀpopoto matua / Executive Summary
· A road naming application was received on the 7th of May 2025.
· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves, and other community facilities.
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That Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming Policy, recommend that Council approve to rename a right of way “Te Ara ki Te Atua” that is currently addressed at Te Ara Tika, Kaikohe. |
1) TĀhuhu kŌrero / Background
Gemscott Limited submitted a road naming application for 12-16 Mangakahia Road, Kaikohe. They supplied Council with an application to name the road, proposing 1 name: Te Ara Tika. On the 21st of February 2025, the resolution was passed to name the road “Te Ara Tika.”
Te Rūnanga ā Iwi O Ngāpuhi (TRAION) alongside Te Uri O Hua requested the name be changed as they found the newly proposed road name reflected the significant cultural and spiritual importance of the whenua where the housing units are situated on Mangakahia Road, Kaikohe.
TRAION alongside Te Uri O Hua proposed the name “Te Ara ki Te Atua.”
The proposed road name was forwarded to Land Information New Zealand (LINZ) for approval. LINZ confirmed the proposed road name is acceptable for use and can be approved as per the Addressing Standards 2011.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The options are as follows:
1. That the Community Board recommend to council to rename “Te Ara Tika,” “Te Ara ki Te Atua.”
2. That the road name remains unchanged.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The road name recommended in this report is not a duplicate of any other road name in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
1. Map
- A5234267 ⇩
2. Iwi
Feedback - A5234265 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a right of way and is of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Te Rūnanga ā Iwi O Ngāpuhi alongside Te Uri O Hua proposed the chosen road name. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This is a new subdivision, there are currently no homeowners. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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11 July 2025 |
7.3 Application for easement over Mangakahia Road Reserve (Lot 14 DP 38215)
File Number: A5192399
Author: Robin Rawson, Parks & Reserves Planner
Authoriser: Ken Macdonald, Chief Financial Officer
Take Pūrongo / Purpose of the Report
This report seeks a recommendation from the Kaikohe-Hokianga Community Board to Far North District Council to grant a right of way easement over a portion of recreation reserve at Mangakahia Road Kaikohe (Lot 14 DP 38215) in favour of proposed Lots 1 and 2 of approved subdivision RMASUB2220357.
WhakarĀpopoto matua / Executive Summary
• Council has approved a subdivision of the property at 29 Mangakahia Road owned by Kainga Ora, and a second dwelling was built within proposed Lot 2 at the back of the existing dwelling.
• It was not picked up at the time of subdivision that the shared driveway, located where there was an existing driveway, would extend across a small area of reserve.
• The recreation reserve is associated with the adjoining Whakarongotapuwae Burial Ground and has very little public use.
• Kainga Ora have applied for an easement over approximately 5m2 of the reserve to provide a practical driveway location for the dwellings at 29A and 29B Mangakahia Road.
• Written and verbal agreement has been obtained from local hapu representatives.
• It is recommended that public consultation is not undertaken, as the reserve would not be materially altered and public access would not be affected, and this option is provided for in the Reserves Act 1977.
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That Kaikohe-Hokianga Community Board makes the following recommendation to the Far North District Council as follows: That Council, in its role as the administering body of the recreation reserve Lot 14 DP 38215 (without title) and pursuant to its powers under section 48(1) Reserves Act 1977: a) grants a right of way (shown as F on LT Plan 5980201) over the recreation reserve, subject to it: i. meeting Reserves Act 1977 requirements, at no cost to Council b) pursuant to Council powers under section 48(3) Reserves Act 1977 public notice is not required as the reserve will not be materially altered, and public use and access is not affected. |
1) TĀhuhu kŌrero / Background
Council approved a subdivision of the property at 29 Mangakahia Road owned by Kainga Ora, and a second dwelling was built on the rear lot. The subdivision process did not identify that the existing driveway crossed a small area of Council recreation reserve, and the replacement driveway was constructed in the same location.
The adjoining recreation reserve has a ‘leg-in’ driveway access with splays to the road. There is little use of the reserve for recreation purposes due to the poor road frontage and association with the adjoining Whakarongotapuwae Burial Ground, and the access splays have little function.
Kainga Ora have applied for an easement over approximately 5m2 of the reserve to legalise the driveway access to the dwellings at 29A and 29B Mangakahia Road.
The application included written approval from Matua Richard Moetara who looks after the Whakarongotapuwae Burial Ground. Staff obtained verbal agreement from Matua Ted Wihongi. Ngā Hapū o Kaikohekohe has also considered the matter at their May 2025 meeting and do not oppose the application.
Decisions under the Reserves Act 1977 (Reserves Act) need to be approved by Council, with Community Boards delegated to consider and report on matters including reserves.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Easement
An easement is an enduring right to use an area of land. An easement over a small area of reserve would allow the driveway to be located in a logical place and would not affect access to and from the reserve or along the footpath connecting to the reserve entry.
Notification
The Reserves Act anticipates that easements will be publicly notified except where the rights of the public to use the reserve are not likely to be permanently affected.
The particulars of this application are that the right of way would only be over the splay of the reserve access which extends across the front of 29 Mangakahia Road and would generally not even be recognised as reserve. The right of way is over a very small area and would have no effect on use of the reserve.
It is recommended that public consultation is not undertaken, as the reserve would not be materially altered and public access would not be affected, and this option is provided for in the Reserves Act.
In considering the recommendation to Council, the following options can be considered by the Kaikohe-Hokianga Community Board:
Option 1
That the Kaikohe-Hokianga Community Board does not support the granting of a right of way easement over recreation reserve Lot 14 DP 38215.
Option 2
That the Kaikohe-Hokianga Community Board supports initiation of public consultation to provide background to consideration of the granting of a right of way over recreation reserve Lot 14 DP 38215.
Option 3 – Recommended
That the Kaikohe-Hokianga Community Board supports the granting of a right of way easement (shown as F on LT Plan 5980201) over the recreation reserve, Lot 14 DP 38215 subject to meeting Reserves Act requirements, at no cost to Council.
Pursuant to Council powers under section 48(3) Reserves Act 1977 public notice is not required as the reserve will not be materially affected.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
Option 3: for Council to grant the easement application without public notification is recommended for the following reasons:
· the rights of the public to access or use the reserve will not be materially affected.
· Comment has been provided by Matua Richard Moetara, from Matua Ted Wihongi and from Ngā Hapū o Kaikohekohe and there was no opposition to the proposal.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
A fee of $476 has been received for the easement application, and disbursements will be charged at cost. Expenses including legal costs, costs for a valuation of the land underlying the easement and the value of the land will be paid by the applicant. Negotiated agreement will cover other costs.
1. Appendix
1 Mangakahia Easement Application - A5196544 ⇩ 
2. Appendix
2 Mangakahia Gazette for reserve - A5196550 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
The proposed right of way easement is over a part of the reserve that is not used for recreation or other purposes and the area is very small. The level of significance is assessed as being very low. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The proposed easement would be consistent with the Reserves Act and Parks and Reserves Policy. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Right of way easements are a common way of addressing legal access issues, however the specifics of this application relate to the reserve at Mangakahia Road, and comment from the local Community Board is being requested. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
The application included written approval from Matua Richard Moetara who looks after the Whakarongotapuwae Burial Ground. Staff obtained verbal agreement from Matua Ted Wihongi. Ngā Hapū o Kaikohekohe has also considered the matter at their May 2025 meeting and do not oppose the application. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
The right of way would only be over the splay of the reserve access which extends across the front of 29 Mangakahia Road and would generally not even be recognised as reserve. The area of the easement is very small and the driveway does not affect access to the recreation reserve. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
A fee of $476 has been received for the easement application, and disbursements will be charged at cost. Expenses including legal costs will be paid by the applicant. |
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Chief Financial Officer review. |
The CFO has reviewed this report. |
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11 July 2025 |
File Number: A5252314
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the July 2025 meeting.
WhakarĀpopoto matua / Executive Summary
· Ten new applications have been received requesting a total of $42,802.
· The Board has $106,927 to allocate for the Community Board Fund in the 2025/2026 financial year.
· The Board has $100,000 to allocate for the Placemaking Fund in the 2025/2026 financial year.
· Due to the local body elections taking place in October 2025, community groups who want funding for Christmas events are being asked to submit their applications by 5 August 2025 so that they are considered at the September meeting and they have a decision in time for their event.
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a) That the Kaikohe-Hokianga Community Board approve the sum of $1,445 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the South Hokianga Growers Market for the costs towards a gazebo, sun umbrella and promotion. |
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tŪtohunga / Recommendation b) That the Kaikohe-Hokianga Community Board approve the sum of $4,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Rotary Club of Kaikohe for the costs purchase and fitout of a shipping container for storage. |
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tŪtohunga / Recommendation c) That the Kaikohe-Hokianga Community Board decline the application from Nga Tamariki o Te Taiao (Pihema Educational Services Ltd) towards costs for children to attend pre-school. |
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tŪtohunga / Recommendation d) That the Kaikohe-Hokianga Community Board approve the sum of $4,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the R. Tucker Thompson Sail Training Trust towards the costs of two rangatahi from the ward to participate in a youth sailing voyage. |
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TŪTOHUNGA / RECOMMENDATION e) That the Kaikohe-Hokianga Community Board approve the sum of $3,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Hokianga Community Education Trust towards the costs of upgrading their website for the Tamariki Virtual Project. |
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TŪTOHUNGA / RECOMMENDATION f) That the Kaikohe-Hokianga Community Board approve the sum of $1,100 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Hokianga Womens Group towards the costs of 2025 Kohukohu Sprint Show. |
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TŪTOHUNGA / RECOMMENDATION g) That the Kaikohe-Hokianga Community Board approve the sum of $2,106 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Jacman Entertainment Ltd towards the costs of promotion of the Savour Northland Food Festival in the Kaikohe-Hokianga ward. |
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TŪTOHUNGA / RECOMMENDATION h) That the Kaikohe-Hokianga Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Ngā Moko a Rāhiri Inc towards the costs of marae hire, tutors and facilitators at Mā Te Haka Ka Tū Rangatira Ai. |
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TŪTOHUNGA / RECOMMENDATION i) That the Kaikohe-Hokianga Community Board approve the sum of $3,260 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Kaikohe Pioneer Village towards the costs of installation of shower facilities for visitors staying in Kaikohe. |
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TŪTOHUNGA / RECOMMENDATION j) That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Wahanui Productions towards the costs of Tangihanga theatre production at Manea. |
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
Each application must meet at least one community outcome from the Council’s LTP. The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Requested |
Recommend |
Comments |
|
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South Hokianga Growers Market – sun umbrella, gazebo and promotion |
$1,445.00 |
$1,445 |
The applicant received $1,670 in September 2023 towards the costs of establishing the market. They have continued to work on this project and have a market that continues to grow and support the community. This meets community outcomes 2, 3, 4,.5 and 6 |
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Kaikohe Rotary Club – container for storage |
$8,796.00 |
$4,000 |
The applicant is seeking funding to purchase and fit out a shipping container to store the equipment the club uses, particularly when participating in community events. This meets community outcomes 2, 3, 5 and 6 |
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Nga Tamariki o Te Taiao (Pihema Educational Services Ltd) – petrol vouchers for Tamariki to attend preschool |
$7,227.00 |
Decline |
The applicant is seeking funding to provide families with petrol vouchers to allow them to attend the preschool. It is noted that if granted, this application may set a precedent, the Board does not usually grant funding for travel and transport for educational establishments. If the bulk of their funding was received from central government, they would be ineligible under the policy as this would not sit outside their daily curriculum and/or school hours. This meets community outcomes 2, 3 and 5 |
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R Tucker Thompson Sail Training Trust – Youth sailing voyage for 2 rangatahi |
$4,000.00 |
$4,000 |
The applicant has previously been granted funding for this project in 2022, 2023 and 2024. The funding is specifically used to allow to rangatahi from the ward to attend a youth sailing voyage. It is noted that similar applications were made to the Bay of Islands-Whangaroa and Te Hiku boards and were granted. This meets community outcomes 2, 3 and 5 |
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Hokianga Community Education Trust – Tamariki Virtual Project |
$7,228 |
$3,500 |
The applicant is seeking funding to upgrade their website to allow their project for Tamariki to electronically self-publish their works online. They have also received $3,231 from the Far North Creative Communities Committee towards this project. This meets community outcomes 2, 3 and 5 |
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Hokianga Womens Group – Kohukohu Spring Show |
$1,100 |
$1,100 |
This is the second application from this applicant for this project. The Board previously granted them $888 in July 2024 for the September 2024 show. The previous show (the second one held) doubled entrants from 19 to 39 (with 142 entries across all categories). They are hoping to continue this growth and expand this show further. This meets community outcomes 2, 3 and 5 |
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Jacman Entertainment – Savour Northland |
$2,106 |
$2,106 |
The applicant is seeking funding to promote the Savour Food Festival for participants specifically within Kaikohe-Hokianga Ward. They have made similar applications to the other two community boards. The festival lasts for a full month and covers the entire Te Tai Tokerau area. This is the second year of the expanded festival, with funding previously being sourced externally. The applicant was unsuccessful with their promotional application this year (although they are continuing to seek additional funding) and are requesting assistance from the Board. This meets community outcomes 2, 3, 4 and 5 |
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Ngā Moko a Rāhiri Inc – Mā Te Haka Ka Tū Rangatira Ai |
$5,000 |
$3,000 |
The applicant is seeking funding for a three-day workshop for 100 participants. The amount asked for includes a $3,000 quote for kai. It is recommended that the Board provide $3,000 to cover the costs of the marae hire, facilitators and tutors instead. This meets community outcomes 1, 2, 3 and 5 |
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Kaikohe Pioneer Village – Installing camper facilities |
$3,260 |
$3,260 |
The applicant originally submitted an application in June 2024 for this project. It was left to lie at that time as it was the end of financial year and the Board did not have sufficient funds remaining to fund the project. The applicant has subsequently received additional external funding and have resubmitted their application. The initial application was for $8,113 and this ask has now been reduced. This meets community outcomes 2, 3, 4 and 5 |
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Wahanui Productions – Tangihanga Theatre Show |
$2,640 |
$2,500 |
The applicant is seeking funding to bring a solo theatre show rooted in te ao Māori to the Manea theatre in Opononi. They are also taking the show to Kaitaia and have made a similar application to Te Hiku Community Board. They were unable to apply to Creative Communities due to the timing of funding rounds. This meets community outcomes 1, 2, 3 and 5 |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicants are required to complete a standard application form and provide supporting information.
For each application the Board has three options.
Option 1 Authorise funding for the full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provisions have been made and the grant is allocated in accordance with the Community Grant Policy.
1. South
Hokianga Growers Market - A5211540 ⇩
2. Kaikohe
Rotary Club - A5211542 ⇩
3. Nga
Tamariki o Te Taiao - A5211539 ⇩
4. R
Tucker Thompson Sailing Trust - A5211538 ⇩
5. Hokianga
Community Educational Trust - A5252308 ⇩
6. Hokianga
Womens Group - A5252306 ⇩
7. Jacman
Entertainment - A5252307 ⇩
8. Nga
Moko a Rahiri Inc - A5252310 ⇩
9. Kaikohe
Pioneer Village - A5252309 ⇩
10. Wahanui
Productions - A5252305 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. Community Boards hold the delegation to approve Community Grant Funds. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications for Māori in relation to land and/or water. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in each of the individual applications. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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11 July 2025 |
File Number: A5254413
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
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That the Kaikohe-Hokianga Community Board note the project reports received from: a) Bay of Islands Hockey – Masters 2025 b) South Hokianga Growers Market c) Man vs Wild |
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
TAKE TŪHOTUNGA / REASON FOR THE RECCOMENDATION
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. Bay
of Islands Hockey - A5211545 ⇩ 
2. South
Hokianga Growers Market - A5211541 ⇩ 
3. Man
vs Wild - A5211543 ⇩ 
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
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11 July 2025 |
7.6 Chairperson and Members Reports
File Number: A5254415
Author: Melissa Wood, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
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NGĀ TŪTOHUNGA / Recommendation That the Kaikohe-Hokianga Community Board note the March – May 2025 member report from Chair Chicky Rudkin. |
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.
Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chairs
Report - Chicky Rudkin - March - May 2025 - A5205846 ⇩ 
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11 July 2025 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Delivery & Operations Quarterly Update
File Number: A5212366
Author: Tania George, Executive Assistant to Group Manager - Delivery and Operations
Authoriser: Ruben Garcia, Acting Group Manager – Delivery and Operations
TAKE PŪRONGO / Purpose of the Report
This quarterly update has been introduced to give Kaikohe-Hokianga Community Board a clear, concise view of Delivery & Operations’ activities and performance. By moving from monthly GM-level catch-ups to a structured quarterly report, we aim to provide data-rich insights, highlight emerging issues early, and focus discussion on matters squarely within the Delivery & Operations portfolio—building services, compliance, resource consents, property & facilities, solid waste, and quality systems. The intent is to improve transparency, make better use of the Board’s meeting time, and ensure our managers can respond directly to operational questions that matter most to our communities.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Overall, the Delivery & Operations Group is tracking well against its key performance measures for the first half of 2025.
· Building Services is exceeding CE targets, aided by new BI dashboards that sharpen compliance visibility and cost-effective inspections.
· Compliance teams have lifted dog-registration rates to 87.5 %, reduced wandering dog call-outs, and maintained strong food and alcohol licensing standards, while two successful prosecutions underscore a firmer stance on irresponsible ownership.
· Resource Consents has largely internalised processing, issuing 49 decisions and shepherding several sizeable papakāinga and subdivision developments despite a softer economy.
· Property & Facilities continues to improve cemetery data integrity, street-cleaning regimes, and tree-maintenance planning, although legacy track-safety issues will require targeted remediation.
· Waste-minimisation plans are now ready for public consultation, and quiet winter volumes are being used to accelerate site maintenance.
· Finally, both the BCA and FVA retain low-risk accreditation status after recent IANZ assessments, confirming our quality systems remain robust. Collectively, these results indicate steady service delivery, proactive risk management, and a renewed focus on data-driven improvement across all business units.
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That the Kaikohe-Hokianga Community Board receive the report Delivery & Operations Quarterly Update.
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tĀHUHU KŌRERO / Background
Delivery & Operations (D&O) is Council’s principal operational arm, responsible for translating policy into safe, reliable and customer-focused services across the district. The Group brings together five complementary business units—Building Services, Compliance, Resource Consents, Property & Facilities, and Quality—each with a distinct legislative mandate yet closely inter-linked day-to-day.
Building Services oversees the full building-control lifecycle. Its Territorial Authority (TA) function deals with public-facing duties such as issuing Project Information Memoranda, Certificates for Public Use and Notices to Fix, as well as monitoring swimming-pool safety, dangerous-building risks, and annual Building Warrants of Fitness. Alongside, the Building Consent Authority (BCA) function assesses and approves building-consent applications, conducts onsite inspections, and issues Code Compliance Certificates and Compliance Schedules, ensuring every consented project meets the standards of the Building Act 2004.
Compliance safeguards community wellbeing through three specialist teams. Animal Management promotes responsible dog ownership and responds to roaming-dog and safety incidents; Environmental Health delivers food-safety verifications and administers liquor-licensing to reduce alcohol-related harm; and Monitoring investigates breaches of bylaws, the District Plan, and parking regulations, encouraging voluntary compliance before taking enforcement action.
Resource Consents carries Council’s statutory duties under the Resource Management Act 1991 and Local Government Act 2002. Two planning teams, an engineering team and an RMA-support hub now process almost all consent applications internally, engaging external specialists only for conflicts or complex peer reviews. This model enables faster decision-making and stronger local oversight of subdivision, land-use and infrastructure-related proposals.
Property & Facilities manages the assets and public places that underpin liveability—from cemeteries and pensioner housing to parks, playgrounds, public toilets, town-centre streetscapes and leased community buildings. Its Property Management and Technical Operations teams focus on proactive maintenance, asset renewals and customer service so that residents and visitors have safe, inviting spaces to live, work and play.
Quality provides the assurance layer that keeps the Group’s statutory functions accredited and continuously improving. It maintains the systems that support IANZ accreditation for the BCA and recognition for the Food Verification Agency, undertakes internal audits, and steers corrective-action programmes so that all operations remain compliant, efficient and transparent.
Together, these five units form an integrated delivery platform designed to protect public health and safety, enable sustainable development, and maintain the district’s essential facilities—while remaining accountable to Te Hiku communities through regular performance reporting and open dialogue.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Building Services
Territorial Authority (TA) Operations Update
The TA team is currently familiarizing itself with the new Business Intelligence (BI) dashboards. These tools are significantly enhancing the efficiency and cost-effectiveness of swimming pool inspections and Building Warrant of Fitness (BWOF) audits. While some data cleansing is still underway, the dashboards are already providing the best visibility to date into the condition and safety levels of buildings in our community. This improved insight will support long-term compliance with MBIE requirements during TA audits.
Application compliance from Jan 1st to May 31st, 2025:
· Certificate of Acceptance 4 at 100%
· Exemption 30 at 100%
· Certificate of public use 48 at 100%
· Change of use 1 at 100%
Audits/Inspections/Investigations:
· Pool inspections 109 at 64%
· Building warrant of fitness audits 127 at 70%, Backlog to clear 184.
· Notice to fix 166 issued.
Building Consent Authority (BCA) Performance
The BCA is performing well and is on track to exceed the CEO’s KPIs for the year. Efforts are ongoing to enhance reporting capabilities to meet MBIE’s data collection standards. This will also allow us to report to both leadership and the community on:
· The value of work consented by ward.
· The ratio of application fees to project value.
Application compliance from Jan 1st to May 31st, 2025:
· Building consents 387/1 at 99.74%
· Code Compliance Certificate 476 at 100%
Inspections total 2743 pass rate of 79%.
Economic Outlook and Market Trends
Although building consent applications have been down, the current environment of lower interest rates and inflation is expected to boost customer confidence. This should lead to an increase in consent applications, which will positively impact the financial health of our communities.
Workforce and Recruitment
Lower work volumes have made the job market more competitive, resulting in a recent uptick in high-quality applicants for open positions.
Compliance
The Animal Management Team work tirelessly to ensure dog owners in the Far North District are responsible and held accountable for their actions.
Over the 2024-2025 period the Animal Management Team have:
· Pushed registration compliance to 87.5% (at May 2025) with 1000 more known dogs than the previous year.
· Improved impounding processes to ensure dogs are reunited with responsible owners sooner.
· Pushed to achieve a <93% compliance rate to requests for service in June 2025.
· School education programmes are being implemented throughout June/July/August across the district.
· Held irresponsible dog owners to account through a variety of enforcement measures including 2 prosecutions, 645 infringements and other notices.
· Increase in proactive patrols resulting in a significant reduction in requests for wandering dogs in public. (68 stray requests in April 2025 and 39 in May 2025)
The Environmental Health Team cover Liquor Licensing, Food Verifications and other Health Act related queries. The team processes administrative related queries for licensing purposes as well as conducting physical checks for compliance. Non-compliance can have serious consequences for the licensee and impact public safety.
Some notable points of the Environmental Health Services team over 2024-2025 include:
· Consistent levels of service to the community with all LTP targets of ≥95% of Food Control Plans being assessed.
· All licensed premises being visited every 4 years with the EHS team visiting 75% annually.
· Hosting of Northland TA meeting in Kaikohe in May with Councils, FENZ, Police, MoH resulting in Police using our model as the benchmark across the Country.
· Hairdressing regulations being revoked by Central Government.
· DLC hearing for Remarkables Wines Ltd resulting in refusal of a new on-licence after significant breach of the Sale and Supply of Alcohol Act 2012.
· ARLA hearing for Carrington Resort resulting in temporary suspension of their off-licence after irresponsible advertising of alcohol sales.
The Monitoring team have gone through a leadership change over the last 6 months after the departure of their long time Team Leader – we welcomed Harirewa into the role after a successful secondment.
The team conducts a variety of work across the district including:
· Bylaw and district plan breaches.
· Encroachments onto Council land.
· Monitoring of some resource consent conditions.
· Parking enforcement.
The team approaches each breach with the VADE model and seeks voluntary compliance before enforcement. Unfortunately, their work is almost completely in response to somebody breaching a rule or regulation in some way.
Their current focusses are:
· Clearing a backlog of resource consents and Encroachments across the District.
· Moving vehicle crossings in house to save costs and transfer the responsibility into the Resource Consents team.
· Ensuring all district plan or bylaw breaches are responded to and an investigation started within 3 days.
Resource Consents
The Resource Consents Team reports on the three wards. The commentary provided is specifically for the Kaikohe-Hokianga Ward.
RMA Applications Received
· Since January 2025, the Resource Consent team has received 56 applications for the Kaikohe-Hokianga ward.
RMA Decisions Issued
· The Resource Consents team issued 32 decisions under the RMA and LGA and issued 13 decisions in relation to Certificates.
Location of Subdivisions Completed
· A total of 6 subdivision completion (s224) certificates were issued from January 2025 – May 2025 in the Kaikohe-Hokianga ward.
Housing and Major Developments
Despite the slowed economy, the Far North District remains a hot pot of development activity. The Resource Consents Team has handled around 5 large-scale applications for the Kaikohe-Hokianga ward ranging from 5 – 94 lots and a Library for Kaikohe. Most of these large, scaled development projects are still being actively managed.
Kaikohe-Hokianga Board Input
We continue to seek input form the community board on resource consents that have community interest. These have included larger scale and non-complying projects such flood protection works, commercial developments, papakainga applications, community projects like sports complexes, anything in and near community infrastructure and anything with affects outside of a property’s boundary. Please let us know if we need to expand the types of consents that you would like to assess and provide comment on.
Overview – What’s up in FNDC consenting space in 2025
Over the past six months, we continue to have a focus on reviewing and enhancing our internal processes. Many of these processes include updating our practice and guidance notes and updating internal software. From the customers point of view, we are focused on streamlining our processes to bring renewed effort into value for money. This means invoices that are more affordable for the customer.
Property & Facilities
Technical Operations
Burials
Burials have been steady, and collaboration between staff and the contractor City Care has seen our processes improve.
A large piece of work to review our burial processing and applications as well as how our data is stored is underway. Surveying of our cemeteries is underway to ensure the information we have on record is accurate.
Street Cleaning
Daily street cleaning of town centres is progressing as planned. Regular pavement cleaning is being conducted periodically. We are actively monitoring service delivery and expect further improvements through contractor audits, ensuring ongoing efficiency and quality of service.
Furniture Cleaning
A new cleaning regime for town and park furniture is under development. This approach aims to optimize cleaning efficiency by reducing travel time and improving resource allocation, ultimately enhancing overall service delivery.
Tree Maintenance on Reserves and in the community
Unresolved tree work across several reserves and council land. Improved communication with City Care and contacted arborists to resolve outstanding works and an effective proactive assessment program will improve the status over time. The “Redwoods” forest is subject to significant project management planning with pertinent details to be communicated with key stakeholders in a timely fashion over the next few weeks.
Track and Cycle Maintenance
There are known issues that require attention to maintain safe use. However, it is the unknown issues that are arguably of greater concern. Resolution will require dedicated resources including navigating a potential minefield with some contractors around accountability for defective works and making good. There is the prospect that some tracks may be temporarily closed to the community.
Playground Equipment
Playground maintenance and upgrades are proceeding smoothly, with minimal disruption to users.
Graffiti and Illegal Dumping
Total cost of graffiti and illegal dumping across all facilities this financial year to date is provided in the attachment.
Housing for the Elderly
We currently have 32 vacant pensioner units. Details are in the attachment.
Property Management
Leases and licences to Occupy are subject to a planned approach of review. Buildings and building sites similarly but with escalations currently in reactive mode. A systems review and reset is underway including cleaner more timely data, one source of truth, live updates all to contributing to quality information and supporting more efficient and effective ways of working and consequently better outcomes for the community.
Customer Requests (Requests for Service)
We have had many Requests for Service received for the year, with a total of 1,967 request being raised between Jan - May. Our team continue to focus on closing the gap on open requests - we currently have 360 open, and are actively working on, with works varying from illegal dumping, tree maintenance, building maintenance and general queries about the many parks & reserves we are responsible for maintaining.
Solid Waste Update - Minimisation and Sustainability
Six- and 25-year Waste minimisation and sustainability plans have been developed, submitted to Council and will now go out for public consultation.
There has been a significant change in weather coming into winter, with some sites noticing customer volumes have dropped, as well as highlighting areas of required maintenance.
Our contractor Northland Waste Limited are taking the opportunity during this quiet time to evaluate and prioritise the maintenance and upgrade requirements over all the sites. NWL will work with the Far North District Council to plan repairs, maintenance, and improvements.
The recent wet weather has also highlighted areas that are prone to water build up.
Local sponsored events from Northland Waste:
· Ngāti Kahu Whanau Day – Sponsored wheelie bins for refuse and recycling.
Quality
Building Consent Authority (BCA)
In October 2024, the accreditation body (IANZ) conducted an assessment of the BCA. The assessment determined that the BCA is considered to pose a Low Risk (normal risk) meaning the BCA is likely to remain substantially compliant over the next two years. IANZ confirmed the BCA continues to comply with the regulations and accreditation would be continued. The next assessment is scheduled for October 2026.
Internal audits are regularly conducted to assess the BCA’s compliance against the regulations. These internal audits include checking whether the BCA has the minimum policies, procedures and systems that a BCA must have, and that these are consistently and effectively implemented.
Food Verification Agency (FVA)
In June 2024, the accreditation body (IANZ) conducted a surveillance assessment of the FVA. IANZ confirmed that the FVA continues to meet the requirements to be a recognised agency to conduct food verification services. The next assessment is scheduled for December 2025.
Internal audits are regularly conducted to assess the FVA’s compliance against the regulations. These internal audits include checking whether the FVA has the minimum policies, procedures and systems that an FVA must have, and that these are consistently and effectively implemented.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
Nil
Nil
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11 July 2025 |
8.2 Hokianga Ferry Liaison Group Draft Meeting Minutes from 6th June 2025
File Number: A5235412
Author: Aaron Reilly, Operations Specialist Lighting & Transport
Authoriser: Tanya Proctor, Head of Infrastructure
TAKE PŪRONGO / Purpose of the Report
The purpose of the information report is to inform the Kaikohe – Hokianga Community Board of the meeting that was held with the Hokianga Ferry Liaison Group on 6th June 2025 and provide a copy of the draft minutes to the Board.
WHAKARĀPOPOTO MATUA / Executive SummarY
· The Hokianga Ferry Liaison Group met on the 6th of June 2025 at the Rāwene and Districts Community Development (RAD) Centre in Rāwene. A copy of the minutes is attached.
· The next meeting is scheduled for 12th September 2025 in Rāwene.
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That the Kaikohe-Hokianga Community Board receive the report Hokianga Ferry Liaison Group Draft Meeting Minutes from 6th June 2025.
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tĀHUHU KŌRERO / Background
The Hokianga Ferry Liaison Group is made up of stakeholders who represent key community interests in the Hokianga Ferry service. FNDC staff attend and facilitate the meetings to provide information and administrative support to the Group. Northland Ferries (the operator) also attend the meetings.
The Group meet on a quarterly basis, or on request by mutual agreement.
A copy of the draft meeting minutes held on 6th June 2025 are attached (refer to attachment 1).
MATAPAKI ME NGĀ KŌWHIRINGA / DISCUSSION AND NEXT STEPS
The next Hokianga Ferry Liaison Group meeting is scheduled for 12th September 2025 at Rāwene and Districts Community Development (RAD) Centre in Rāwene.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or budgetary provisions associated with this report.
1. Attachment
1 - Hokianga Ferry Liaison Group - Draft Minutes 6th June 2025 - A5236221 ⇩
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11 July 2025 |
8.3 Open Resolutions and Actions Update
File Number: A5254411
Author: Marlema Baker, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Kaikohe-Hokianga Community Board with an overview of outstanding open resolutions and actions for Kaikohe-Hokianga Community Board.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
· This report introduces the inclusion of ‘action points’ in this reporting going forward.
· Action points are a mechanism to capture actions that are not part of a formal decision/resolution but require follow up or confirmation from staff.
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That the Kaikohe-Hokianga Community Board receive the Open Resolution Report for June 2025. |
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
Since some reports received by this Board are informational, they do not generate open resolution items. However, a need has been identified to record and track action points arising from information reports or meeting discussions.
There are currently no action point open items recorded. Moving forward, these will be captured and reported at Board meetings.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Managers will assist in recording and following up outstanding open resolutions or actions points with their staff.
Community Board Coordinators will assist where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings, following the printing of an agenda. Democracy Services staff will support the process by generating reports.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. KHCB
Open Resolutions & Actions - June 2025 - A5221431 ⇩
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Kaikohe-Hokianga Community Board Meeting Agenda |
11 July 2025 |
9 Te Wāhanga Tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Kaikohe-Hokianga Community Board Meeting Agenda |
11 July 2025 |
10 Karakia Whakamutunga / Closing Prayer
