Agenda of Ordinary Council Meeting - Thursday, 3 July 2025

Ordinary Council Meeting Agenda

3 July 2025

5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

File Number: A5056474

Author: Marlema Baker, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Council to confirm that the minutes are a true and correct record

of previous meetings.

tŪtohunga / Recommendation

That Council confirm the minutes of the Council meeting held 5 June 2025 and Extraordinary Council Meeting held 18 June 2025 are a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes

of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed

by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the

substance of the minutes in any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes are a true and correct record of the

previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Āpitihanga / Attachments

1. Council Meeting - Minutes 5 June 2025 - A5218271 ⇩

2. Council Extraordinary Meeting - Minutes 18 June 2025 - A5235868 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in confirming minutes from previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Council Meeting Agenda

3 July 2025

6 Ngā Pūrongo / Reports

6.1 From Disability to Accessibility: A Strategic Shift

File Number: A5196846

Author: Kim Hammond, Community Board Coordinator

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

Take Pūrongo / Purpose of the Report

To seek Council approval to rename the Disability Action Group to the Accessibility Action Group, and to adopt updated Terms of Reference that align with the Te Tai Tokerau Regional Accessibility Strategy.

WhakarĀpopoto matua / Executive Summary

· This report recommends renaming the Disability Action Group to the Accessibility Action Group and updating the Terms of Reference.

· These changes reflect a broader, more inclusive approach aligned with the Te Tai Tokerau Regional Accessibility Strategy, adopted by Council in July 2024.

tŪtohunga / Recommendation

That Council:

a) approve renaming the Disability Action Group to the Accessibility Action Group.

b) adopt the updated Terms of Reference for the Accessibility Action Group.

1) TĀhuhu kŌrero / Background

Established in 2008, the Disability Action Group (DAG) has served as a liaison and advisory body to Far North District Council (FNDC), government agencies, and service providers on disability-related issues. Its core functions include advocacy, communication, capacity building, and promoting positive representation of people with disabilities.

In 2019, a regional strategy was proposed to improve accessibility across Northland. This evolved into the Te Tai Tokerau Regional Accessibility Strategy (Regional Accessibility Strategy), developed with input from DAG and adopted by Council in July 2024.

To align with this strategy, DAG proposes a name change and revised Terms of Reference. This was confirmed at the DAG meeting on 7 April 2025.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Policy and Strategy considerations:

The proposal aligns with national and local frameworks, including:

· International/National: UN Convention on the Rights of Persons with Disabilities, NZ Disability Strategy, Whāia Te Ao Mārama.

· Local: FNDC Long Term Plan, Accessibility Policy, and the Regional Accessibility Strategy.

The term “Accessibility” encompasses a wider range of needs, including those of with disabilities, older adults, people with temporary or situational impairments, and those with language or health-related barriers.

Option One: Approve the name change from Disability Action Group to Accessibility Action Group. Adopt the updated Terms of Reference for the Accessibility Action Group.

The name change and adoption of the Terms of Reference support a more inclusive and progressive approach, extending beyond disability to benefit a broader range of people in Northland. While DAG would continue contributing to the Regional Accessibility Strategy and monitoring Council initiatives, the revised structure encourages wider participation and diverse perspectives in shaping Council work.

Option Two: Decline the name change and direction of the previous Disability Action Group and adoption of the Terms of Reference and remain status quo.

Retaining the existing name and Terms of Reference ensures continuity, clarity, and recognition for the group’s established role in advocating for people with disabilities. Maintaining the current structure preserves the depth of expertise and lived experience specific to disability issues, ensuring that this remains a dedicated and specialized advisory voice within Council processes.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The term ‘Accessibility’ is a more inclusive and forward-thinking than ‘Disability’. It reflects a shift from a deficit-based model to one that focuses on removing barriers and enabling participation for all. It creates a stronger alignment to the Te Tai Tokerau Regional Accessibility Strategy in design and implementation.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no additional financial implications. Existing funding through the Long Term Plan will be redirected to the Accessibility Action Group. Website updates and public communications can be managed within the current operational budget.

Āpitihanga / Attachments

1. Accessibility Action Group - Terms of Reference v1 - A5229323 ⇩

2. Accessibility Action Group - Terms of Reference (Branded) - A5229325 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	As per the report this is to align with the local and national strategies.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The specific views of the Community Boards have not been sought. However there is some community board representation on the Disability Action Group.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	This report does not have any specific impacts on māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This is a recommendation from the accessibility Action Group.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or need for budgetary provisions in supporting this recommendation. As per the report there is some operational budget.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Council Meeting Agenda

3 July 2025

6.2 Road Rename: Pateretere Place, Kāeo.

File Number: A5236126

Author: Trinity Lane, Finance and Customer Services Administrator

Authoriser: Tanya Proctor, Head of Infrastructure

Take Pūrongo / Purpose of the Report

To seek recommendation from Council to rename the private road located at Pateretere Place, Kāeo.

WhakarĀpopoto matua / Executive Summary

· A road naming application was received on the 25th of February 2025.

· Bay of Islands-Whangaroa Community Board received a road re-naming report to their ordinary June meeting.

· Community Boards have the delegated authority to recommend to Council name changes of previously named roads.

tŪtohunga / Recommendation

That Council approve to rename a private road “Roto Place” that is currently addressed at Pateretere Place, Kāeo.

1) TĀhuhu kŌrero / Background

Matauri X Incorporation submitted a road naming application for 1597 Matauri Bay Road, Kāeo. They supplied Council with an application to name the road, proposing two names: Pateretere Place and Te Awa Awa Place. On the 19^th of September 2024, the resolution was passed to name the road “Pateretere Place.”

Ngāti Kura Hapū came forward and felt as though they were not sufficiently consulted during the naming of this road. Ngāti Kura Hapū therefore suggested the road name be changed to more accurately reflect the area and be more culturally appropriate.

Ngāti Kura Hapū suggested “Roto Place” as the name “Roto” reflects the local geographical and historical significance of the area. The name directly ties to the whānau housing development and provides a meaningful acknowledgment of its location in Matauri Bay. The name also holds cultural significance to Ngāti Kura as it is associated with the local area and its identity.

The proposed road name was forwarded to Land Information New Zealand for approval. Land Information New Zealand confirmed the proposed road name is acceptable for use and can be approved as per the Addressing Standards 2011.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The options are as follows:

1. That Council approve to rename “Pateretere place,” “Roto Place.”

2. That the road name remains unchanged.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The road name recommended in this report is not a duplicate of any other road name in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Endorsement Letter from Hapu - A5191727 ⇩

2. Map - A5191733 ⇩

3. LINZ Approval - A5191750 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Ngāti Kura Hapū have worked with Matauri X Inc and submitted this road renaming application together.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This is a new subdivision, there are currently no homeowners.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer as not reviewed this report.

Ordinary Council Meeting Agenda

3 July 2025

6.3 2025 Local Government New Zealand Annual General Meeting Remits

File Number: A5212477

Author: Aisha Huriwai, Manager - Democracy Services

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

Take Pūrongo / Purpose of the Report

To confirm Council’s position on proposed remits for the 2025 Local Government New Zealand (LGNZ) Annual General Meeting (AGM).

WhakarĀpopoto matua / Executive Summary

· 6 remits/papers are listed on the 2025 Local Government New Zealand AGM agenda. (Attachments 1 and 2)

· This report includes advice from staff who have subject matter expertise in relation to each remit.

· Kahika-Mayor Tepania will be attending the 2025 LGNZ AGM with voting rights on behalf of the Far North District Council.

· Adopted remits will then be discussed at National Council to determine further resourcing.

tŪtohunga / Recommendation

That Council support the following remits:

a) Security System Payment

b) Improving Joint Management Agreements

c) Alcohol Licensing Fees

d) Aligning Public and School Bus Services

e) Review of Local Government Arrangements to Achieve Better Balance

f) Rates Capping Annual General Meeting (AGM) Paper.

1) TĀhuhu kŌrero / Background

Local Government New Zealand is the local government association founded in 1988. They represent the interests of regional city and district councils who pay to be members.

The association holds an annual process called Remits as part of their work.

There are four criteria for remits:

1. The remit is relevant to local government as a whole, not just a single zone, sector or council.

2. The remit relates to significant matters, including constitutional and substantive policy, rather than matters that can be dealt with administratively.

3. The remit concerns matters that can’t be addressed through channels other than the AGM.

4. The remit does not deal with issues already being actioned by LGNZ work programmes or Strategy.

Remits can be submitted by zones or individual Councils - with endorsement from other councils.

Remits then go to a Remit Screening Committee. Once approved by the Screening Committee remits form part of the LGNZ AGM agenda. Voting at the AGM determines which remits will continue and the order of priority. Following the AGM all adopted remits will go to National Council to assign resourcing as part of the LGNZ work programme.

The Far North District Council is a member of the association and Kahika-Mayor Tepania will attend the 16/17 July 2025 AGM in Christchurch which occurs alongside the Annual LGNZ Conference.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The intent of this report is to present the confirmed remits, with advice from technical staff and/or subject matter experts to Council to determine FNDC’s position which will inform the vote of the Mayor at the LGNZ AGM.

Remit title	Asking:	Staff advice
a) Security System Payment	That LGNZ advocates for security system payments to be included as an allowance under the Local Government Members Determination, in line with those afforded to Members of Parliament.	Support Council resolved to support this remit at the 10 April 2025 meeting.
b) Improving Joint Management Agreements	That LGNZ advocate to Government for: a) legislative change to make the Joint Management Agreement (JMA) mechanism more accessible for councils to use with iwi/hapū, b) for the provision of technical, legal and financial support to facilitate the use of JMAs for joint council and iwi/hapū environmental governance, and c) for a mechanism such as JMAs to be included in the Government’s new resource management legislation.	Support with the following amendments that support co-management rather than joint management. Improving Co-Management Agreements That LGNZ advocate to Government for: a) legislative change to make Co-Management Agreements (CMAs) as a mechanism, more accessible for councils to use with iwi/hapū, b) for the provision of technical, legal and financial support to facilitate the use of CMAs for joint council and iwi/hapū environmental governance, and c) for a mechanism such as CMAs to be included in the Government’s new resource management legislation.
c) Alcohol Licensing Fees	That LGNZ advocates for the government to update the Sale and Supply of Alcohol (Fees) Regulations 18 December 2013 to account for inflation and include a mechanism for automatic annual inflation adjustments.	Support Council resolved to support this remit at its 10 April 2025 meeting.
d) Aligning Public and School Bus Services	That LGNZ advocate for the reform of the Ministry of Education funded school bus services to provide an improved service for families and to better integrate the services with council provided public transport services, including the option of Public Transport Authorities (e.g. regional and unitary councils) managing such services (with appropriate government funding), noting that: a) councils better know their local communities; and b) the potential to reduce congestion from better bus services for schools; and c) the efficiency gains realised from integrating these two publicly funded bus services d) d. the outdated and inflexible rules of the current centralised school bus system	Abstain FNDC does not operate public bus services. While there is some public transport services within the district provided by Northland Regional Council the impact on ratepayers. in aligning this service with school bus services, is unknown.
e) Review of Local Government Arrangements to Achieve Better Balance	That LGNZ works with the Government and Councils to review current local government arrangements, including the functions and structure of local government, to achieve a better balance between the need to efficiently and effectively deliver services and infrastructure, while enabling democratic local decision-making and action by, and on behalf of communities.	Support Central and local government have distinct but intertwined roles and responsibilities to support communities. However, their very different operating environments and decision-making processes makes it difficult to work together. A review with achievable outcomes will help to improve the delivery of services and infrastructure.
f) Rates Capping AGM Paper	a) That the AGM approves the direction of travel set out in this paper. b) That the AGM notes members will agree the next phase at a Special General Meeting after the 2025 elections (in March 2026 or earlier if needed).	Abstain Further information needed to better understand the implications for Ratepayers of the Far North given that affordability is a key issue.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reasons for each recommendation are included in the table above.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in supporting, or otherwise any of the proposed remits.

Should the remits continue to be pursued by LGNZ it could save Council funding in the long term by pursuing policies nationally rather than by region or district.

Āpitihanga / Attachments

1. 2025 LGNZ Remits - A5212812 ⇩

2. 2025 LGNZ - Rates Capping AGM Paper - A5238405 ⇩

3. 2025 LGNZ AGM Paper - A5212813 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is considered to be a matter of low significance. While some of the proposed remits touch on matters that could be of high significance this paper looks at whether further conversations should be had nationally rather than specific outcomes for our specific communities. There is also insufficient time to consult locally.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report seeks the views of Council to feed into a national process.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The views of the Community Board have not been sought due to time constraints.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	While some of the proposed remits touch on matters that could be of high significance to Māori this paper looks at whether further conversations should be had nationally rather than specific outcomes for our specific communities.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	While some of the proposed remits touch on matters that could be of high significance to Māori this paper looks at whether further conversations should be had nationally rather than specific outcomes for our specific communities.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Council Meeting Agenda

3 July 2025

6.4 Far North District Council Committee Amendments

File Number: A5231048

Author: Aisha Huriwai, Manager - Democracy Services

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

Take Pūrongo / Purpose of the Report

To update Standing Committee terms of references and membership to some committees.

WhakarĀpopoto matua / Executive Summary

· From time-to-time during a triennium, changes to standing committee terms of reference may be required. The following updates have been requested:

o Appoint a replacement for Cr McNally on Te Koekoeā – Appointments Committee, noting his resignation.

o Change the quorum for the Committees with full Council membership to four.

tŪtohunga / Recommendation

That Council resolve to:

a) reduce the quorum for the following Council Committees to 4:

1. Te Koukou – Transport and Infrastructure Committee

2. Te Kuaka – Te Ao Māori Committee

3. Te Huia – Executive Review Committee

b) appoint ______________ to Te Koekoeā as a replacement to Cr McNally.

1) TĀhuhu kŌrero / Background

Council established its current governance structure at a Council meeting held 22 October 2023. A mid-term governance review was conducted in April 2024. During the mid-term review some additional external appointments were made, and minor updates to the then Te Koukou - Infrastructure Committee to incorporate and highlight a focus on Transport.

Reducing the Quorum

Since the mid-term review some of the Committee meetings have struggled to reach the required quorum. The quorum for a Council as governing body, or Community Board consists of half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

The quorum for a committee meeting however is not fewer than 2 members of the Committee (as determined by the Local Authority).

Replacement of Cr McNally to Te Koekoeā – Appointments Committee

Te Koekoeā – Appointments Committee was established in March 2023 and when established Councillor McNally (as Chair), Councillor Halkyard-Harawira and Graeme McGlinn – Independent Appointed Chairperson of Te Miromiro – Assurance Risk and Finance Committee were appointed as members.

Councillor McNally sent an email on 5 June 2025 suggesting he be replaced on the Appointments committee and a new Chairperson be appointed.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The reduction in quorum will enable committees to meet with fewer members avoiding delays in decision making and scheduling committee meetings and workshops will be simpler as fewer attendees will be required.

Other things to consider however would be fewer members present may mean less diversity of opinion and weaker representation of the full committee. Decisions might be made by a small, potentially unrepresentative subset of the committee and allow decisions to be pushed through without broader support. Where Committees are making recommendation to Council it could also mean the discussion is repeated if the majority of members haven’t already been part of the discussion.

Council have appointed its full membership to each of these committees with the exception of Cr Court on Te Huia – Executive Review Committee.

The current quorums are set as follows:

Te Koukou – Transport and Infrastructure Committee 6

Te Kuaka – Te Ao Māori Committee 5 (+2 from Te Kahu o Taonui)

Te Huia – Executive Review Committee 6

Te Miromiro – Assurance Risk and Finance Committee 4

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

These changes are recommended as a way to remove barriers for elected members to continue conducting business for the remaining 4 months of the term.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Local Government Act prescribes the legislation around Council’s governance structure, cl 31 of Schedule 7 of the LGA in relation to membership on committees and cl 23 of Schedule 7 of the LGA relates to the quorum’s of Councils and Committees.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a matter for Council in amending its governance structure. The views of the Community Board have not been sought.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on māori in making these amendments to Council’s governance structure.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Councillor McNally has confirmed his resignation from this Committee to Democracy Services staff both verbally and in writing. No other identified persons are affected.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or need for budgetary provision as a result of this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Council Meeting Agenda

3 July 2025

6.5 Review of Appointment of Directors for Council Organisations Policies.

File Number: A5243246

Author: Briar Macken, Manager - Strategy & Policy

Authoriser: Guy Holroyd, Chief Executive Officer

Take Pūrongo / Purpose of the Report

To seek approval to revoke the Appointment of Elected Members as Directors of Council Organisations Policy and amend the Appointment and Remuneration of Directors for Council Organisations Policy.

WhakarĀpopoto matua / Executive Summary

· Council must have a policy on the appointment and remuneration of directors for Council Organisations.

· On 05 June 2025, Council resolved to review the Appointment of Elected Members as Directors of Council Organisations Policy (attachment 1) and the Appointment and Remuneration of Directors for Council Organisations Policy (attachment 2).

· Council also resolved to provide for amendments that would

o Increase the “normal tenure” of a director beyond six (6) years

o Cap remuneration where CO, CCO or CCTO board members hold multiple roles within the organisation

o Enable the appointment of elected members as directors of Council’s CO, CCO’s or CCTO’s.

· Given the above, Council’s Appointment of Elected Members as Directors of Council Organisations Policy #2123 can be revoked.

· Council’s Appointment and Remuneration of Directors for Council Organisations Policy (#2117) can be altered to reflect the amendments sought by elected members by resolution on 5 June 2025.

· The revocation of Policy #2123 and amendment of Policy #2117 will not require public consultation.

tŪtohunga / Recommendation

That Council:

a) Revoke the Appointment of Elected Members as Directors of Council Organisations Policy (#2123); and

b) Approve the amendments made to the Appointment and Remuneration of Directors for Council Organisations Policy (#2117) as in attachment 3.

1) TĀhuhu kŌrero / Background

On 05 June 2025, Council resolved to review the Appointment of Elected Members as Directors of Council Organisations Policy (attachment 1) and the Appointment and Remuneration of Directors for Council Organisations (attachment 2) (Resolution 2025/61 refers^{^[1]}).

Under section 57 of the Local Government Act 2002, Council must adopt a policy that sets out an objective and transparent process for:

· the identification and consideration of the skills, knowledge, and experience required of directors of a council organisation; and

· the appointment of directors to a council organisation; and

· the remuneration of directors of a council organisation.

Council first adopted the Appointment and Remuneration of Directors for Council Organisations Policy in June 2003. The Policy was last reviewed and amended September 2021 (Resolution 2021/56 refers).

Council first adopted the Appointment of Elected Members as Directors for Council Organisations Policy on 26 June 2014.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The 05 June 2025 Council resolved to:

· review Council’s ‘Appointment of Elected Members as Directors of Council Organisations Policy (#2123)’.

· agree to recommend that Far North District Council staff review Council’s ‘Appointment and Remuneration of Directors for Council Organisations Policy (#2117)’, to provide for amendment that would:

o Increase the “normal tenure” of a director beyond six (6) years; and

o Cap remuneration where CO, CCO or CCTO board members hold multiple roles within the organisation; and

o Enable the appointment of elected members as directors of Council’s CO, CCO’s or CCTO’s.

Review of Council’s Appointment of Elected Members as Directors of Council Organisations Policy

In 2014, Council adopted the current Appointment of Elected Members as Directors of Council Organisations Policy. This policy’s intent is to prohibit Elected Members from being appointed as director of a Council organisation, except under exceptional circumstances.

While councillor appointments require careful consideration, they can provide genuine value in certain contexts ^{^[2]}. Staff have summarised below:

· Local Government Insight - Councillors bring strong understanding of council processes and local needs.

· Political Acumen - Valuable for navigating stakeholder and policy environments.

· Strategic Alignment - Helps ensure CCO activity reflects council priorities.

· Improved Communication - Acts as a bridge between Council and CCO governance.

· Community Representation - Strengthens legitimacy and responsiveness.

· Diverse Perspectives - Adds to the richness of board deliberation.

· Informed Council Debate - Councillor-directors can help explain CCO matters to the wider council.

Risks and Challenges Identified by the Auditor-General

· Conflicts of Interest - Councillor-directors must balance dual obligations to council and CCO, which can create tension or legal conflict.

· Confidentiality Risks - Elected members may face greater pressure from community groups and struggle with commercial sensitivities.

· Skills Gaps - Some councillors may lack the governance or business experience required for effective board leadership.

· Perception of Bias - Public confidence may be affected if appointments are viewed as politically motivated.

The Auditor-General considers that appointing elected members to CCO boards should be the exception and if local authorities wish to appoint elected members to their subsidiary boards, then the appointment should be open and transparent, and subject to the same selection criteria as for independent directors.

The Auditor-General acknowledges the argument that councillor-directors may add value to a board by being a Council voice, by ensuring that the CCO's objectives are aligned to those of the local authority, and by providing a community perspective. However, a councillor-director must have the necessary skills and experience to contribute fully to the governance of the CCO.

Section 57 of the Local Government Act 2002 does not exclude elected members from being directors of a council organisation. However, section 57 of the Local Government Act 2002 states:

(2) A local authority may appoint a person to be a director of a council organisation only if the person has, in the opinion of the local authority, the skills, knowledge, or experience to —

(a) guide the organisation, given the nature and scope of its activities; and

(b) contribute to the achievement of the objectives of the organisation.

(3) When identifying the skills, knowledge, and experience required of directors of a council-controlled organisation, the local authority must consider whether knowledge of tikanga Māori may be relevant to the governance of that council-controlled organisation.

If Council wishes to appoint elected members to a CCO, then Council must amend or revoke the Appointment of Elected Members as Directors for Council Organisations Policy (#2123) which states “Unless there are exceptional circumstances then the Council will not appoint an Elected Member as a director of a Council Controlled Trading Organisation”.

As the process and criteria for appointing directors to Council CCO, and CCTO is the same as for any appointment (independent or Councillor-Director), Council could amend the Appointment and Remuneration of Directors for Council Organisations Policy (#2117) to remove the prohibition of elected member appointment.

Some other councils allow for elected members to be directors of council organisations. Greater Wellington Regional Council includes elected members in their Policy on appointment and remuneration of directors as below.

“Eligible candidates

Elected members and appropriately qualified external applicants may be eligible for appointment to CCO boards. The appropriate mix between independent directors and elected members will be determined with reference to regulations governing the composition of a particular CCOs board. In general, preference will be given to ensuring CCO boards include independent directors as consistent with Auditor General Guidelines.”

Review of Council’s Appointment and Remuneration of Directors of Council Organisations Policy

The Appointment and Remuneration of Directors of Council Organisations Policy (the Policy) was last reviewed in 2021. On 05 June 2025, Council resolved to make the following amendments the policy:

o Increase the “normal tenure” of a director beyond six (6) years; and

o Cap remuneration where CO, CCO or CCTO board members hold multiple roles within the organisation; and

o Enable the appointment of elected members as directors of Council’s CO, CCO’s or CCTO’s.

Council staff recommend the following amendments to the Appointment and Remuneration of Directors for Council Organisations Policy.

· Retitle the background section as definitions and include a definition for “committee” and “council-controlled trading organisation” for improved clarity.

· Eligibility – remove the prohibition for elected members to be eligible and include a reference to the Companies Act so those disqualified as directors are not eligible

· Appointments committee – to ensure transparency add “An appointments committee member cannot be appointed as a director of a council organisation or if such an opportunity arises must remove themselves from the appointments committee prior to making an application.”

· Appointment process - include a quickstep reference (steps 1 – 10) for improved clarity.

· Final Appointment – include a note to ensure when an elected member is recommended to Council for appointment that elected member cannot take part in discussion or vote.

· Length of tenure – make slight amendment to allow reappointment beyond 6 years

· Conflicts of interest – include a paragraph to ensure any conflicts of interests are transparent and appropriately managed.

· Level of Remuneration – include the number and type of positions held by any current or potential director as a factor to be considered.

· Insert additional section – section 12 Appointment, Tenure & Remuneration of Elected Members to CCO / CCTO Boards.

· Include table of specific guiding legislation and other agency documentation for improved clarity.

A draft amended Appointment and Remuneration of Directors for Council Organisations Policy is in attachment 3.

Consultation

There is no statutory requirement to undertake consultation on amendments to the Policy. In line with the Significance and Engagement Policy the recommendation to adopt the amended policy will have little effect on financial thresholds, ratepayers, specific demographics, or levels of service. Therefore, the level of significance is low to medium, and Council is not obliged to publicly consult.

OPTIONS

Option One: Status quo: Do not make any amendment to the Appointment and Remuneration of Directors for Council Organisations Policy or Appointment of Elected Members as Directors of Council Organisations Policy.

Do not make any amendments to the policies therefore, not allowing elected members to be appointed as directors to a Council Organisation, nor increasing the normal tenure of a director beyond six years or allow for capping of remuneration (in certain circumstances).

Advantages and disadvantages of not making an amendments to either the appointment policies

Advantages

Council’s policies will reflect the advice of the auditor general in not allowing elected members to be directors of a Council organisation except in exceptional circumstances.

Disadvantages

Resolution of Council meeting 5 June not implemented

Maintaining multiple policies providing for directors to council organisations may lead to confusion, potential for misalignment, and inefficient use of staff resourcing when the policies are next reviewed.

Option Two: Amend the Appointment and Remuneration of Directors for Council Organisations Policy and revoke the Appointment of Elected Members as Directors of Council Organisations Policy. (Recommended option)

If Council wishes to appoint elected members to a Council Organisation then the Appointment of Elected Members as Directors of Council Organisations Policy is no longer required and can be revoked.

Amendments to the Appointment and Remuneration of Directors for Council Organisations Policy is required to:

· enable the appointment of elected members as directors of Council’s CO, CCO’s or CCTO’s.

· increase the “normal tenure” of a director beyond six (6) years

· cap remuneration where CO, CCO or CCTO board members hold multiple roles within the organisation.

Advantages and disadvantages of revoking the Appointment of Elected Members as Directors of Council Organisations Policy and making amendments to the Appointment and Remuneration of Directors for Council Organisations Policy

Advantages

Elected members will be enabled to be directors of council organisations

Reduce the number of policies regarding director appointments.

Disadvantages

Council’s policies will not be in line with the advice of the auditor general in not allowing elected members to be directors of a Council organisation except in exceptional circumstances.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

It implements Council resolution of 5 June 2025 Council meeting.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The operational cost of amending the Policy is expected to be nil.

Āpitihanga / Attachments

1. Appointment of Elected Members a Directors of Council Organisation Policy - A5244113 ⇩

2. Appointment and Remuneration of Directors for Council Organisation Policy - A5244072 ⇩

3. DRAFT Amended Appointment and Remuneration of Directors for Council Organisation Policy - A5249050 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	In line with the Significance and Engagement Policy the recommendation to adopt the amended policy will have little effect on financial thresholds, ratepayers, specific demographics, or levels of service. Therefore, the level of significance is low, and Council is not obliged to publicly consult.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Section 57 of the Local Government Act 2002 relates to the decision in this report.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The recommendation has district wide relevance. Therefore, the views of the Community Boards have not been sought.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The decision in this report is not significant and there are no identified implications for Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Far North Holdings is most likely to be affected and have an interest in this matter.
State the financial implications and where budgetary provisions have been made to support this decision.	The operational cost of amending the Policy is expected to be nil.
Chief Financial Officer review.	The CFO has reviewed this report

Ordinary Council Meeting Agenda

3 July 2025

6.6 Amended Rating Relief Policy Draft - Proposal for Public Consultation

File Number: A5246888

Author: Shayne Storey, Team Leader - Policy & Bylaws

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

To recommend that Council approve the amended rating relief policy draft for consultation as presented to the Te Kuaka Te Ao Māori Committee on 19 June 2025.

WhakarĀpopoto matua / Executive Summary

· Under section 102 of the Local Government Act 2002 (LGA02) Council must have rates remission and rates postponement policies. This includes the requirement to adopt a policy on remission and postponement of rates on Māori freehold land

· The current Rating Relief Policy (Attachment 1) was due for review no later than September 2026. The review has been brought forward at the request of elected members.

· On 8 May 2025, Council resolved that the Rating Relief Policy should continue with amendment (2025/46, refers)

· A proposal for an amended Rating Relief Policy, including a draft of the amended policy, is in Attachment 2.

· Financial modelling has not been undertaken to assess the potential impact of the proposed rating policy amendments on rates income. This is primarily due to the lack of reliable data to inform any assumptions.

· Council must now decide whether to approve the Proposal and proceed with public consultation.

· On 19 June 2025 Te Kuaka Te Ao Māori Committee (Te Kuaka) considered this report and made the following recommendation to Council

tŪtohunga / Recommendation

That Council:

a) adopts the proposal in attachment 2 to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002.

b) approves, the period for making written submissions on the proposal will be a minimum of 4 weeks.

c) delegates authority to the Mayor to decide on the date of oral presentation/s of submissions.

d) authorises the Chief Executive to make any necessary minor drafting or presentation amendments to the proposal to correct errors or omissions, or to reflect the decisions made by the Council prior to final publication and public release.

1) TĀhuhu kŌrero / Background

Under section 102 of the Local Government Act 2002 (LGA02), Council must have rates remission and rates postponement policies. This includes the requirement to adopt a policy on remission and postponement of rates on Māori freehold land and the discretion to adopt rates remission and rates postponement policies.

On 13 May 2021 (Resolution 2021/20) Council made the Rating Relief Policy under section 102 of the LGA02.

The current policy was due for statutory review no later than September 2026. The review has been brought forward at the request of elected members, specifically to review the policies relating to Māori freehold land. However, the Policy was reviewed collectively to ensure that any amendments to the policy were not progressed in isolation.

Staff reviewed the Policy and identified amendments were required to provide clarity, as well as additional guidelines, conditions and criteria.

On 8 May 2025, Council resolved that the Rating Relief Policy should continue with amendment (2025/46, refers).

On 19 June 2025 Te Kuaka considered this report and made recommendations to Council.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Summary of the review

The review of the policy identified amendments were required to provide clarity, as well as additional guidelines, conditions and criteria. Staff also recommended amendments to the Introduction of the policy to provide supplementary information and specific reference to both the Preamble to Te Ture Whenua Māori Act 1993 and the objectives of rating relief in relation to Māori Freehold Land under Schedule 11 of the Local Government Act 2002. Additionally, staff recommended incorporating definitions into the relevant sections of the policy, which would provide further clarification.

The current objectives of Council’s rating relief policy are to:

· provide a fair and equitable collection of rates from all sectors of the community

· provide an equitable system of rating remission and postponement for all sectors of the community

· recognise that there is a community benefit to provide rating relief to certain charitable and

· community organisations

· provide ratepayers with financial assistance where they might otherwise have difficulty meeting their obligations to pay rates

· align with Council’s community outcomes and strategic priorities

· recognise that certain unoccupied, unused Māori Freehold Land may have conditions, ownership structures, or other circumstances which make it appropriate to remit or postpone rates for defined periods of time

· ensure consideration of Schedule 11 of the LGA 2002 (matters relating to rates relief on Māori Freehold Land).

Te Ture Whenua Māori Act 1993 (TTWMA)

Te Ture Whenua Māori Act 1993 (TTWMA) is the primary legislation governing whenua Māori, including Māori Freehold Land. The preamble to that Act sets out the principles within which the whenua Māori framework operates.

Under section 102 LGA02 Rates Remissions Policies must support the principles set out in the preamble to TTWMA. All policies in the Rates Remission and Postponement Policy apply to whenua Māori freehold land unless stated otherwise and whenua Māori rates remission provisions in the policies have been developed against the backdrop of the TTWMA principles and the objectives outlined in Schedule 11 of the LGA02 (Matters relating to rates relief on Māori freehold land).

The objectives of rating relief in relation to Māori Freehold Land under Schedule 11 of LGA02 are:

· supporting the use of the land by the owners for traditional purposes

· recognising and supporting the relationship of Māori and their culture and traditions with their ancestral lands

· avoiding further alienation of Māori freehold land

· facilitating any wish of the owners to develop the land for economic use

· recognising and taking account of the presence of wahi tapu that may affect the use of the land for other purposes

· recognising and taking account of the importance of the land in providing economic and infrastructure support for marae and associated papakāinga housing (whether on the land or elsewhere)

· recognising and taking account of the importance of the land for community goals relating to the preservation of the natural character of the coastal environment

· the protection of outstanding natural features

· the protection of significant indigenous vegetation and significant habitats of indigenous fauna

· recognising the level of community services provided to the land and its occupiers

· recognising matters related to the physical accessibility of the land.

Financial Impacts

Financial modelling has not been undertaken to assess the potential impact of the proposed rating policy amendments on rates income. This is primarily due to the lack of reliable data to inform any assumptions. In particular, staff are unable to estimate how many ratepayers may be eligible or interested in applying for the amended remission criteria.

For example, an investigation would need to be undertaken to identify the number of papakāinga within the District. There is not currently an existing mechanism to collect this data. The timeframe and additional resources required for this type of study is unknown.

A draft of the amended policy can be found in the proposal document (Attachment 2). Council staff teams from Te Hono, Corporate Services, Community & Engagement, Legal Services and Policy & Planning have been involved in the drafting of the amended Policy.

Form and Content

The majority of the proposed amendments are administrative or technical in nature and are intended to correct legal inaccuracies, inconsistent language, grammatical errors, or provide clarification around the intent of the Policy. The proposed substantive amendments may be summarised as follows:

Introduction

· Insert reference to the TTWMA 1993 Preamble as a guiding principle

· Insert full recitation of Schedule 11 LGA02 to include the objectives of rating relief in relation to Māori Freehold Land.

Definitions

· The definition section has been deleted. If necessary, the definition has been incorporated into the body of the relevant Policy.

R21/01 Remission of Penalties

· Conditions and Criteria, clause 1a - delete reference to “on time payments” as no longer applicable

· Conditions and Criteria, clause 1c - clarify that compassionate grounds are not restricted to “financial” issues

· Conditions and Criteria, clause 1d - insert reference to deceased estates subject to probate due to potential financial hardship occurring.

R21/02 -– Remission on Land Unusable due to Natural Disaster

ADMINISTRATIVE AMENDMENTS ONLY

· Conditions and Criteria, clause 5 – rewording for clarity.

R21/04 - Remission on Land used by Community, Sports and Not-for-profit Organisations ADMINISTRATIVE AMENDMENTS ONLY

· Background- move Local Government Rating Act 2002 information to the footnote

· Policy Statement, Clause 1 and 2- clarify reference to “financial support”

R21/05 -– Remission on Properties Spanning Multiple Districts

ADMINISTRATIVE AMENDMENTS ONLY

· Insert “Remission on” into title for clarity.

R21/06 Remission on Common-Use Properties

ADMINISTRATIVE AMENDMENTS ONLY

· Background- insert “residential properties” under provisions for clarity

· Reword and reformat for clarity.

R21/07 – Remission of School Sewerage Charges

ADMINISTRATIVE AMENDMENTS ONLY

· Minor reordering to make flow of Policy clearer.

R21/08 -– Remission of Excess Water Charges

ADMINISTRATIVE AMENDMENTS ONLY

· Policy Statement, clauses 1-3 -update the clauses for clarity.

R21/13 – Remission Incentivizing Māori Economic Development

ADMINISTRATIVE AMENDMENTS ONLY

· Conditions and Criteria, clause 3 – delete “Applications must be accompanied by a business case which must include a cashflow analysis for at least 3 years” as not required.

· Conditions and Criteria, clause 7 – delete “Upon approval, an annual report and financial statements on the development must be submitted to Council within 3 months of the end of the entity’s financial year.”, as not required.

R21/14 – Remission of Rates on Treaty Settlement Lands

· Scope – amend for clarity, delete date reference as Policy applies to all Treaty Settlement Lands, regardless of settlement date

· Scope - amend the definition of “Treaty Settlement Lands” to align with the conventional use of the terms “cultural redress” and “commercial redress” in Claims Settlement Legislation, to provide greater clarity.

R23/15 -– Remission Enabling Housing Development on Māori Freehold Land

ADMINISTRATIVE AMENDMENTS ONLY

· Conditions and Criteria – clause 4, insert “where relevant”.

P21/01 – Remission on Land Subject to Protection for Outstanding Natural Landscape, Cultural, Historic or Ecological Purposes

ADMINISTRATIVE AMENDMENTS ONLY

· Amendments made to improve clarity.

P21/03 -– Postponement of Rates on Landlocked Land

· Conditions and Criteria - clause 1, delete as repetitive

· Conditions and Criteria – clause 2, delete as inclusion of a requirement for a “legal assessment” defeats the purpose of providing relief because the applicant cannot afford to pursue legal options under the Property Law Act.

· Conditions and Criteria – clause 6, delete as covered by general statement to this effect under “Making an Application”

· Conditions and Criteria – clause 7, delete as provided for under the Local Government Rating Act 2002 (LGRA 02).

P21/04 - Transitional Policy for the Postponement of Rates on Farmland
ADMINISTRATIVE AMENDMENTS ONLY

· Amendments made to improve clarity.

P21/05 – Postponement of Residential Rates for Senior Citizens
ADMINISTRATIVE AMENDMENTS ONLY

· Amendments made to improve clarity.

ML21/01 – Unused Māori Freehold Land

· Background - clarify which types of Māori Land are non-rateable under the LGRA (02)

· Conditions and Criteria – clause 1, delete reference to section 96 LGRA as it is not relevant

· Conditions and Criteria – clause 2, delete as covered by general statement to this effect under “Making an Application”.

ML21/02 - Māori Freehold Land Used for the Purposes of Papakāinga or Other Housing Purposes Subject to Occupation Licenses, Rental Agreements or Other Informal Arrangements

· Title - amend to include rental agreements

· Background – amend to include rental agreements

· Consultation process

Section 82 of the Local Government Act 2002 does not stipulate a minimum length of time for consultation, however a consultation period of at least four weeks is considered best practice. Therefore, consultation will open on 4 July 2025 and close on 1 August 2025, which is a period of four weeks.

Council staff recommend people be encouraged to present their views primarily by making comments or submissions via the Council’s website. A submission form will be provided for download on the website for people to print and use to make written submissions either by post or delivery to Council offices. A small number of printed copies of the proposal document and submission form will be made available at Council offices for people to use if they are not able to print the documents themselves. A link to the webpage for making submissions will be emailed to the Council’s “subscribers” database and publicised on the Council’s social media pages. Council staff will give notice of the proposed policy to Iwi, hapu and other organisations representing Māori in the Far North district. Council staff will be available to discuss the Proposal with interested and affected parties during the consultation period.

The Proposal may be of interest to the public and Council staff expect there may be requests to present submissions orally to elected members. Staff therefore recommend the Council delegate, to the Mayor, the power to arrange and change the date of the oral presentations of submissions.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

On 8 May 2025, Council resolved that the Rating Relief Policy should continue with amendment.

Under section 82 of the Local Government Act 2002, Council is required to consult when amending this policy.

A proposal for an amended Rating Relief Policy, including a draft of the amended policy, is in Attachment 2.

The recommended consultation period is for four weeks from 4 July 2025 to 1 August 2025, followed by oral submissions, if required. Due to statutory timing constraints a report will not be provided at the August Te Kuaka Committee meeting. The final policy will go directly to Council in September.

Next Steps

If Council approves the recommendation on 3 July 2025, staff aim to present an analysis of submissions and a proposed final version of the amended policy to Council in September 2025.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The financial implications of implementing the amendments to the policy have not been determined. Financial modelling has not been undertaken to assess the potential impact of the proposed rating policy amendments on rates income. This is primarily due to the lack of reliable data to inform any assumptions. In particular, staff are unable to estimate how many ratepayers may be eligible or interested in applying for the amended remission criteria.

The cost of consultation on the proposal to amend the Rating Relief Policy will be minimal (less than $1000 plus staff time and resources) and will be met from within existing operational budgets.

Āpitihanga / Attachments

1. Rating Relief Policies 2021-31 - A4475266 ⇩

2. Proposal - Rating Relief Policy Amendments - A5211603 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The Rating Relief Policy has a medium level of significance as: a) it does not involve the transfer of ownership or control of a strategic asset or other important asset; and b) it is consistent with current Council plans and policies. However, the Policy is likely to be of interest to Māori and may generate public interest.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Under section 102 of the Local Government Act 2002 (LGA02) Council must have rates remission and rates postponement policies. This includes the requirement to adopt a policy on remission and postponement of rates on Māori freehold land. Under section 102 LGA02, Rates Remissions Policies must support the principles set out in the preamble to Te Ture Whenua Māori Act 1993 (TTWMA). outlined in Schedule 11 of the LGA02 (Matters relating to rates relief on Māori freehold land)
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The proposal has district-wide relevance and is not within the delegations of Community Boards to consider.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The draft policy has been developed closely with Te Hono and is seeking approval of Te Kuaka - Te Ao Māori Committee prior to presenting to Council. Seeking the views and input of hapu/iwi in the development of policy is integral, and Māori will be given an opportunity to contribute during the consultation stage. Council will give notice of the proposed policy to organisations representing Māori in the Far North district.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	· Māori community · Far North District ratepayers · Te Kooti Whenua Māori/ Māori Land Court · Te Puni Kōkiri/Ministry of Māori Development
State the financial implications and where budgetary provisions have been made to support this decision.	The cost of consultation on the proposal to amend the Rating Relief Policy will be minimal (less than $1000 plus staff time and resources) and will be met from within existing operational budgets. o
Chief Financial Officer review.	The Acting CFO has reviewed this report.

Ordinary Council Meeting Agenda

3 July 2025

6.7 Committee Recommendations and Resolutions - as at 3 July 2025

File Number: A5246842

Author: Marlema Baker, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

· To increase governance oversight of Committee business/discussions.

· Communicate resolutions of Committee meetings.

· Escalate Committee recommendations to Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

Since the last Council meeting, the following Committee meetings were held:

· 17 June 2025 – Te Koukou – Transport & Infrastructure Committee

· 19 June 2025 – Te Kuaka Te Ao Māori Committee

· There were no recommendations from Te Koukou – Transport and Infrastructure Committee - the minutes are attached for information only.

· Te Kuaka Te Ao Maori Committee made 2 recommendations to Council. The reports for both recommendations have been included as items in this agenda – the minutes are attached for information only.

TŪTOHUNGA / Recommendation

That Council receive the minutes from Te Koukou – Transport & Infrastructure Committee held 17 June 2025 and Te Kuaka Te Ao Māori Committee held 19 June 2025.

tĀHUHU KŌRERO / Background

This is a regular report to provide greater governance oversight of discussions that occur at Committee meetings and to avoid duplication of reading for Councillors for decisions that are recommended to them, from each Committee meeting.

Copies of Committee meeting minutes that have occurred since the last ordinary Council meeting are attached for information.

From time to time, Committee’s discuss items that are outside their delegations. This report, when necessary, will highlight recommendations from each Committee to Council for decision.

Information about Council, Committee or Community Board meetings is publicly available at https://infocouncil.fndc.govt.nz/

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

In the past this report has presented recommendations from Committee to Council for ratification. Given the recent confusion we have amended the purpose of this report to simply present the minutes for information.

Where recommendations are made, the reports will be replicated as stand-alone items on the main agenda for Council consideration.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This report does not intend to repeat the financial implications, options or decision-making requirements for the recommendations listed. Please review the agendas via the provided links for further information.

Āpitihanga / Attachments

1. Te Koukou - Transport & Infrastructure Minutes 17 June 2025 - A5232191 ⇩

2. Te Kuaka Te Ao Maori Committee Minutes 19 June 2025 - A5240117 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Please refer to the Committee agenda, and relevant report.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Please refer to the Committee agenda, and relevant report.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Please refer to the Committee agenda, and relevant report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Please refer to the Committee agenda, and relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Please refer to the Committee agenda, and relevant report.
State the financial implications and where budgetary provisions have been made to support this decision.	Please refer to the Committee agenda, and relevant report.
Chief Financial Officer review.	Please refer to the Committee agenda, and relevant report.

Ordinary Council Meeting Agenda

3 July 2025

7.3 Update on a Regional Deals for Northland

File Number: A5246798

Author: Roger Ackers, Group Manager - Planning & Policy

Authoriser: Guy Holroyd, Chief Executive Officer

TAKE PŪRONGO / Purpose of the Report

To provide Council with an update on Northland’s proposal for Regional Deals.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Regional Deals is the Government’s initiative for establishing long-term agreements between central and local government. The programme aims to unlock funding and resource opportunities to support councils to make improvements in their region, for example to roads, infrastructure, and the supply of quality housing.

· The government initiated the establishment of regional deals with local government by inviting local government bodies to submit a regional deal proposal to government in early 2025.

· On 11 December 2024 Te Kuaka – Te Ao Māori Committee resolved not to support the regional deal framework

· On 12 December 2024 Council endorsed the preparation of a Regional Deal proposal for submission to Central Government and approved Northland Inc as the lead organisation responsible for coordinating the development of the Regional Deal proposal with support from all Councils.

· On 28 February 2025 Northland Inc submitted the Northland Light Touch Proposal to the Department of Internal Affairs

· The Joint Regional Economic Development Committee alongside Northland Inc has been preparing for the possibility that Northland will be invited to progress to a Memorandum of Understanding with the Government for Northland Regional Deal.

· At the time of writing the report no announcement had been made on which regions will be invited to progress to a Memorandum of Understanding with the government for a regional deal.

· On 19 June 2025 Te Kuaka Te Ao Māori Committee (Te Kuaka) considered this information report and made the following recommendation to Council.

TŪTOHUNGA / Recommendation

That Council form a working group to advance Te Tai Tokerau economic priorities and relationships through Regional Deals.

tĀHUHU KŌRERO / Background

On 21 November 2024, Hon Simeon Brown, Minister of Local Government sent a letter to the mayors/chairs of all local authorities inviting them to submit a regional deal proposal. As per the letter, regional deals are focused on delivering connected and resilient infrastructure, building economic growth and improving the supply of affordable housing.

The intent as communicated from the Government in 2024 was for each regional deal to;

· cater to local priorities while sharing the following foundational components:

· based on a 30-year vision for the region

· have a 10-year strategic plan with clear outcomes and actions required to achieve them

· rely on existing resources to achieve shared goals over new funding

· establish a framework through which new funding can be allocated as it becomes available.

In terms of boundaries, Regions for Regional Deals can include regional, sub-regional, or other suitable areas, as long as they are clearly defined economic and geographic areas with functioning local authorities.

On 11 December 2024 Staff recommended the following as part of a wider set of recommendations to the Te Kuaka – Te Ao Māori Committee;

That Te Kuaka recommend that Council:

a) endorse the preparation of a Regional Deal proposal for submission to central government.

b) agree to collaborate with the other three local authorities, Kaipara District Council (KDC), Whangārei District Council (WDC), and Northland Regional Council (NRC) as a single “region” for the purpose of the Regional Deal.

c) approve Northland Inc as the lead organisation responsible for coordinating the development of the Regional Deal proposal, with support from all four councils.

d) approve the Joint Regional Economic Development Committee as the governance entity overseeing the development of the proposal

e) approve the amendment to the Joint Regional Economic Development Committee Terms of Reference

f) agree that the Chair of the Northland Mayoral Forum be the spokesperson of the Regional Deal programme on behalf of the region

g) approve the Registration form being submitted by Northland Inc. on behalf of Northland Local Authorities (by 18 December 2024), following review by the Chief Executive

h) notes that the Joint Regional Economic Development Committee may be required to meet outside of the normal council meeting cycle during the traditional Christmas recess period

i) notes that similar recommendations are being presented to KDC, WDC, and NRC at their December 2024 meetings to ensure regional alignment and collaboration.

Te Kuaka – Te Ao Māori Committee resolved the following from the above staff recommendation.

A white background with black text

AI-generated content may be incorrect.

The same set of recommendations as made to Te Kuaka – Te Ao Māori Committee on 11 December 2024 were made to the 12 December 2024 Council meeting with the following resolution.

A white background with black text

AI-generated content may be incorrect.

Northland Inc confirmed the Northland Region’s intention to submit a proposal for a Regional Deal by lodging a registration form with the Department of Internal Affairs before the cut-off date of 18 December 2024. The registration included the following:

In order to develop our initiatives, we have reviewed the councils’ key strategic documents and the work of Northland Inc (regional economic development agency) and have used these to develop draft initiatives that we expect our light touch proposal to be based upon. We have both a role in enabling our key sectors to be more productive and to create a new future fuels cluster which aligns with Government objectives for a regional deal.

1. Marsden Point Future Fuels Cluster – bio refinery, sustainable aviation fuels, hydrogen, methanol

2. Marine Manufacturing Cluster (Dry Dock, Inshore Fishing, Navy – maintenance & training)

3. Primary and Associated Manufacturing Sector Development – value added processing, Ngāwhā Innovation Park; land utilisation; mussel & oyster spat, new horticulture products

4. Tourism – quality accommodation development, road and air connectivity

However, given the timeframes for expressions of interest the focus areas are yet to be worked through with Council’s governance. They are therefore in draft and will be explored further through the light touch proposal and are subject to change through that process. We will be working with key stakeholders in the region (including Private sector & Iwi) during the process of drafting the light touch proposal.

Northland Inc led the development of a light touch proposal with input from staff from KDC, WDC, NRC and FNDC over the course of December 2024, January 2025 and February 2025. This included workshops with the Joint Regional Economic Development Committee on 19 December 2024 and 31 January 2025.

Input and feedback to the chair of the Joint Committee Regional Development on the first draft was sought from Far North District Council Elected Members and the CEO via email on 29 January 2025. This explained the decision-making process in place to meet the timeline for the approval of a lite touch to be approved by the Joint Regional Economic Development Committee on 21 February 2025.

The Joint Regional Economic Development Committee met in a publicly excluded meeting on 21 February 2025 where a draft Lite Touch Proposal was approved for submission to the Department of Internal Affairs. This was a publicly excluded meeting because confidentiality was requested by the Department of Internal affairs as part of their guidance for developing a Regional Deals proposal.

On 28 February 2025 Northland Inc confirmed to staff at the Far North District Council that they had submitted The Northland Light Touch Regional Deal Proposal (Attachment 1)

On 29 April 2025 The Joint Regional Economic Development Committee commenced, in public exclusion, to consider what preparation is required if Northland is selected to enter into a negotiation for a regional deal with the government. At the time of this agenda item to the Joint Committee the Department of Internal Affairs had communicated that the government intended to announce the three successful regions on 26 May 2025 (one region for negotiation in 2025 and two for 2026).

On 19 June 2025 Te Kuaka considered this information report and made recommendation b) to Council (see below).

A white and black document

AI-generated content may be incorrect.

No Regional Deal announcement has been made at time of writing this report.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The Joint Regional Economic Development Committee is considering a negotiating structure in the event that Northland is invited to enter a negotiation with the government for a regional deal. This includes iwi/hapū/Ahuwhenua representation across the sector priorities put forward in the regional deal application being

1. Future Fuels

2. Marine Manufacturing

3. Primary Industries

4. Visitor Economy and

5. Infrastructure which has been included to underpin the other four priorities

The committee is also considering a wider negotiating team that includes representatives of Māori Economic Development.

As per the department of Department of Internal Affairs website at the time of writing this report the following is the timing and sequencing for Regional Deals.

Milestone	Date
Cabinet decisions on first regions to progress into MOUs	June 2025
MoU Signing	July 2025
Deal negotiations with selected regions	August – September 2025
Local Government Elections	October 2025
Final deal negotiations	November 2025
First regional deal finalised	December 2025
Two additional regional deals finalised	By October 2026
Process for future rounds of proposals and deals (TBC)	2026 onwards

As per the Department of Internal Affairs website on Regional deals under the heading ‘The role of private and Iwi/Māori organisations’

“City and Regional Deals primarily involve partnerships between local councils and central government. There is significant opportunity for collaboration from the private sector and Iwi/Māori organisations. Local government is responsible for identifying opportunities for involvement and engaging with private sector entities and Māori organisations.

All deals are required to honour pre-existing Te Tiriti o Waitangi obligations.”

Administration staff at Northland Regional Council are preparing for the possibility of an extraordinary Joint Regional Economic Development Committee meeting in June if Northland is invited to enter the Memorandum of Understanding process for a regional deal as identified above.

The next scheduled Joint Regional Economic Development Committee meeting is on Friday 25 July 2025.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications and budgetary provisions associated with this report

Āpitihanga / Attachments

1. Northland Regional Deal Proposal Full Document - A5234998 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low level of significance as this proposal does not meet any of the thresholds in Councils Significance and Engagement Policy. No feedback is required, and the public will be informed of Council’s decision via the agenda and minutes publication of this meeting, on the website and through other channels if appropriate.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	A new role and responsibility is required to be added to the Terms of Reference for the Joint Regional Economic Development Committee to allow it to undertake its governance task in relation to Regional Deals. It is proposed that the following new role and responsibility by added to the Terms of Reference provided in Attachment 4. 4) Make decisions relating to the government’s Regional Deals initiative for establishing long-term agreements between central and local government, including but not limited to submitting a proposal, finalising a Memorandum of Understanding and negotiating a deal, ensuring alignment with regional priorities and collaboration among councils.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The recommendation in this report has District Wide Relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Māori have not been engaged in the decision-making process because of the tight timeframes between receiving the invitation letter from the Minister and the need for a council decision. However, the “light-touch” proposal form requires local government to engage with both Māori and the private sector to obtain their input into any submission and this will be completed prior to submission approval.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are specific persons or groups outside of staff from the Northland Councils and Northland In that will directly be affected by the recommendation given in this agenda item.
State the financial implications and where budgetary provisions have been made to support this decision.	The cost for developing the “light-touch” proposal and any subsequent negotiation with central government are expected to be minimal and largely administrative. Any associated expenses will be covered by the Investment and Growth Reserve (IGR) or existing council resources, as approved by the Chief Executives. Any funding implications arising from specific projects or developments that are incorporated into a regional deal will need to be subject to separate and future council decisions.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Ordinary Council Meeting Agenda

3 July 2025

7.4 Joint Committee Minutes - July 2025

File Number: A5248545

Author: Marlema Baker, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

This report establishes a standing item to update Council on recent joint committee activities and key action points, through the attached minutes.

WHAKARĀPOPOTO MATUA / Executive SummarY

This report provides minutes from the following joint committees for Council’s information:

1. Civil Defence Emergency Management Group

2. Regional Transport Committee

Future reports will be refined to deliver meaningful feedback to Council members. This could include a summary of key relevant activities and action points from Far North District Council (FNDC) joint committee members. Committees included in this reporting should also be considered. Democracy Services will collaborate with Council members to establish an agreed approach.

TŪTOHUNGA / Recommendation

That Council note the following minutes:

a) Civil Defence Emergency Management Group - 3 June 2025.

b) Regional Transport Committee - 10 June 2025.

tĀHUHU KŌRERO / Background

Council has appointed members to joint and external committees per Resolution 2022/92. This report provides an overview of recent activities and key action points from FNDC joint committees with Northland Regional Council (NRC).

NRC / FNDC Joint Committees Overview

1. Te Oneroa-a-Tōhe Beach Board Committee

· Oversee the implementation of the Beach Management Plan for Te-Oneroa-a-Tōhe (Ninety Mile Beach).

· To provide governance and direction to all those who have a role in, or responsibility for, Te-Oneroa-a-Tōhe management area, in order to protect and enhance environmental, economic, social, cultural, and spiritual well-being within that area for the benefit of present and future generations.

· The Committee met on 23 May 2025 – no minutes available on NRC website.

FNDC Members: Cr Hilda Halkyard-Harawira; Kahika-Mayor Moko Tepania

2. Joint Regional Economic Development Committee

· Prepare Regional Land Transport Plan for council approval.

· Liaise with appropriate road safety bodies and advise council on new initiatives.

· Prepare a Regional Public Transport Plan for council approval.

· Recommend the required independent appointments for this committee.

· The Committee met on 29 April 2025 – no minutes available on NRC website

FNDC Members: Cr John Vujcich; Cr Penetaui Kleskovic

3. Joint Climate Change Adaptation Committee

· Provide direction and oversight of the development and implementation of climate change adaptation activities by local government in Te Taitokerau.

· Receive advice and provide direction and support to Climate Adaptation Te Taitokerau.

· Make recommendations to member councils to ensure a consistent regional approach is adopted to climate change adaptation activities

· The Committee met on 20 March 2025. These minutes were presented in the 5 June 2025 Council agenda.

FNDC Members: Kōwhai-Deputy Mayor Kelly Stratford (Alternate: Cr Tāmati Rākena)

4. Civil Defence Emergency Management Committee

· Co-ordinate planning, programmes, and activities related to civil defence emergency management across the areas of reduction, readiness, response, and recovery.

· Encourage co-operation and joint action within the Northland region.

· Minutes of the meeting held 3 June 2025 attached.

FNDC Members: Kōwhai-Deputy Mayor Kelly Stratford (Alternate: Kahika-Mayor Moko Tepania)

5. Regional Transport Committee

· Prepare Regional Land Transport Plan for council approval.

· Liaise with appropriate road safety bodies and advise council on new initiatives.

· Prepare a Regional Public Transport Plan for council approval.

· Recommend the required independent appointments for this committee.

· Minutes of the meeting held 10 June 2025 attached.

FNDC Members: Cr Steve McNally (Alternate: Cr Ann Court)

Further details, including Terms of Reference, can be found on the NRC Website. Agendas and minutes are updated on the NRC Agendas and Minutes page.

Key activity updates for joint committees are currently captured in the ‘Mayor and Councillor’s Reports’ agenda item. Establishing a dedicated standing item streamlines reporting, providing a more detailed and centralised source of information.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

This will be a standing item on future Council agendas. This is not intended to replace updates from elected Councillors via their members reports.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budget provision in considering this report.

Āpitihanga / Attachments

1. Civil Defence Emergency Management Group Meeting Minutes
3 June 2025 - A5248577 ⇩

2. Regional Transport Committee Minutes
10 June 2025 - A5248582 ⇩