Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

10 July 2025

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:

Thursday 10 July 2025 at 10:00 AM

Te Paeroa Mahi / Order of Business

1 Karakia Timatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 17

7.1 Chairperson and Members Report 17

7.2 Funding Applications. 26

8 Ngā Pūrongo Taipitopito / Information Reports. 80

8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report 80

8.2 Delivery & Operations Quarterly Update. 84

8.3 Alfresco Dining Applications. 91

9 Karakia Whakamutunga / Closing Prayer. 116

10 Te Kapinga Hui / Meeting Close. 116

Bay of Islands-Whangaroa Community Board Meeting Agenda

10 July 2025

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A5044381

Author: Marysa Maheno, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Te Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

ngĀ tŪtohunga / Recommendation

That Bay of Islands-Whangaroa Community Board confirm the minutes of the meetings held on 11 June 2025 are a true and correct record.

1) te TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

TE TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

ngĀ Āpitihanga / Attachments

1. 2025-06-11 Bay of Islands-Whangaroa Community Board Minutes - A5229877 ⇩

TE HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

10 July 2025

7.2 Funding Applications

File Number: A5251214

Author: Kathryn Trewin, Funding Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The purpose of this report is to allow the Bay of Islands-Whangaroa Community Board (the Board) to consider the application/s received for the Community Grant Fund/Placemaking Fund.

WhakarĀpopoto matua / Executive Summary

· Four new applications have been received requesting a total of $31,577.

· The Board has $208,804 to allocate for the Community Board Fund in the 2025/2026 financial year.

· The Board has $100,000 to allocate for the Placemaking Fund in the 2025/2026 financial year.

· Due to the local body elections taking place in October 2025, community groups who want funding for Christmas events are being asked to submit their applications by 5 August 2025 so that they are considered at the September meeting and they have a decision in time for their event.

tŪtohunga / Recommendation

a) That Bay of Islands-Whangaroa Community Board approve the sum of $2,743 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Bay of Islands Music Festivals Trust for costs towards the 2025 Bay of Islands Jazz and Blues Festival.

tŪtohunga / Recommendation

b) That Bay of Islands-Whangaroa Community Board approve the sum of $6,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Hospice Mid-North for costs towards replacing mattresses for patients.

tŪtohunga / Recommendation

c) That Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Bay of Islands Creative Charitable Trust for costs towards the 2025 Te Tai Tokerau – KOAST Arts Trail.

tŪtohunga / Recommendation

d) That Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Jacman Entertainment on behalf of Savour Northland for costs towards

promoting Savour Northland in the Bay of Islands-Whangaroa ward.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan and all provisions listed on the application form.

Each application must meet at least one community outcome from the Council’s Long-Term Plan. The six community outcomes are as follows:

1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;

2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

3. Proud, vibrant communities;

4. Prosperous Communities supported by a sustainable economy;

5. Communities that are safe, connected and sustainable;

6. Communities that are prepared for the unexpected;

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant	Requested	Recommend	Comments
Bay of Islands Music Festivals Trust – 2025 Bay of Islands Jazz and Blues Festival	$2,743	$2,743	The applicant has sought funding for this event each year, with the board agreeing to support safe transport between venues in 2021, 2022 and 2023 This application meets community outcomes 2, 3, 4 and 5
Mid-North Hospice – Mattress Replacement	$12,354	$6,000	The applicant is seeking funding towards replacing 15 mattresses for use by patients. The amount recommended is just under 50% of the total project cost. This meets community outcomes 2, 3 and 5
Bay of Islands Creative Charitable Trust – KOAST 2025	$6,480	$5,000	The applicant seeking funding for the 2025 KOAST Arts Trail. The Board previously granted them $3,000 in 2023. This application meets community outcomes 2, 3, 4 and 5
Jacman Entertainment – Savour Northland	$10,000	$10,000	The applicant previously received funding from Northland Inc for this event, but was unsuccessful this year. The event has expanded to now cover from Whangarei to Kaitaia, with funding requests also being made to Te Hiku and Kaikohe-Hokianga Boards for the participants in their wards. This meets community outcomes 2, 3, 4 and 5

Take Tūtohunga / Reason for the recommendation

The applicants were required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option One: Authorise funding for the full amount requested.

Option Two: Authorise partial funding.

Option Three: Decline funding the application.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. BOI Jazz and Blues Festival - A5251396 ⇩

2. Hospice Mid-Northland - A5251395 ⇩

3. KOAST 2025 - A5251394 ⇩

4. Savour Northland - A5251393 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Applications received are assessed against the Community Grants Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to the applications received in relation to whenua and/or wai.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

10 July 2025

8.2 Delivery & Operations Quarterly Update

File Number: A5212283

Author: Tania George, Executive Assistant to Group Manager - Delivery and Operations

Authoriser: Ruben Garcia, Acting Group Manager – Delivery and Operations

TAKE PŪRONGO / Purpose of the Report

This quarterly update has been introduced to give Bay of Islands - Whangaroa Community Board a clear, concise view of Delivery & Operations’ activities and performance. By moving from monthly GM-level catch-ups to a structured quarterly report, we aim to provide data-rich insights, highlight emerging issues early, and focus discussion on matters squarely within the Delivery & Operations portfolio—building services, compliance, resource consents, property & facilities, solid waste, and quality systems. The intent is to improve transparency, make better use of the Board’s meeting time, and ensure our managers can respond directly to operational questions that matter most to Te Hiku communities.

WHAKARĀPOPOTO MATUA / Executive SummarY

Overall, the Delivery & Operations Group is tracking well against its key performance measures for the first half of 2025. Building Services is exceeding CE targets, aided by new BI dashboards that sharpen compliance visibility and cost-effective inspections. Compliance teams have lifted dog-registration rates to 87.5 %, reduced wandering-dog call-outs, and maintained strong food- and alcohol-licensing standards, while two successful prosecutions underscore a firmer stance on irresponsible ownership. Resource Consents has largely internalised processing, issuing 49 decisions and shepherding several sizeable papakāinga and subdivision developments despite a softer economy. Property & Facilities continues to improve cemetery data integrity, street-cleaning regimes, and tree-maintenance planning, although legacy track-safety issues will require targeted remediation. Waste-minimisation plans are now ready for public consultation, and quiet winter volumes are being used to accelerate site maintenance. Finally, both the BCA and FVA retain low-risk accreditation status after recent IANZ assessments, confirming our quality systems remain robust. Collectively, these results indicate steady service delivery, proactive risk management, and a renewed focus on data-driven improvement across all business units.

TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Delivery & Operations Quarterly Update.

tĀHUHU KŌRERO / Background

Delivery & Operations (D&O) is Council’s principal operational arm, responsible for translating policy into safe, reliable and customer-focused services across the district. The Group brings together five complementary business units—Building Services, Compliance, Resource Consents, Property & Facilities, and Quality—each with a distinct legislative mandate yet closely inter-linked day-to-day.

Building Services oversees the full building-control lifecycle. Its Territorial Authority (TA) function deals with public-facing duties such as issuing Project Information Memoranda, Certificates for Public Use and Notices to Fix, as well as monitoring swimming-pool safety, dangerous-building risks, and annual Building Warrants of Fitness. Alongside, the Building Consent Authority (BCA) function assesses and approves building-consent applications, conducts onsite inspections, and issues Code Compliance Certificates and Compliance Schedules, ensuring every consented project meets the standards of the Building Act 2004.

Compliance safeguards community wellbeing through three specialist teams. Animal Management promotes responsible dog ownership and responds to roaming-dog and safety incidents; Environmental Health delivers food-safety verifications and administers liquor-licensing to reduce alcohol-related harm; and Monitoring investigates breaches of bylaws, the District Plan, and parking regulations, encouraging voluntary compliance before taking enforcement action.

Resource Consents carries Council’s statutory duties under the Resource Management Act 1991 and Local Government Act 2002. Two planning teams, an engineering team and an RMA-support hub now process almost all consent applications internally, engaging external specialists only for conflicts or complex peer reviews. This model enables faster decision-making and stronger local oversight of subdivision, land-use and infrastructure-related proposals.

Property & Facilities manages the assets and public places that underpin liveability—from cemeteries and pensioner housing to parks, playgrounds, public toilets, town-centre streetscapes and leased community buildings. Its Property Management and Technical Operations teams focus on proactive maintenance, asset renewals and customer service so that residents and visitors have safe, inviting spaces to live, work and play.

Quality provides the assurance layer that keeps the Group’s statutory functions accredited and continuously improving. It maintains the systems that support IANZ accreditation for the BCA and recognition for the Food Verification Agency, undertakes internal audits, and steers corrective-action programmes so that all operations remain compliant, efficient and transparent.

Together, these five units form an integrated delivery platform designed to protect public health and safety, enable sustainable development, and maintain the district’s essential facilities—while remaining accountable to Te Hiku communities through regular performance reporting and open dialogue.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Territorial Authority (TA) Operations Update

The TA team is currently familiarizing itself with the new Business Intelligence (BI) dashboards. These tools are significantly enhancing the efficiency and cost-effectiveness of swimming pool inspections and Building Warrant of Fitness (BWOF) audits. While some data cleansing is still underway, the dashboards are already providing the best visibility to date into the condition and safety levels of buildings in our community. This improved insight will support long-term compliance with MBIE requirements during TA audits.

Application compliance from Jan 1^st to May 31^st, 2025:

· Certificate of Acceptance 4 at 100%

· Exemption 30 at 100%

· Certificate of public use 48 at 100%

· Change of use 1 at 100%

Audits/Inspections/Investigations:

· Pool inspections 109 at 64%

· Building warrant of fitness audits 127 at 70%, Backlog to clear 184.

· Notice to fix 166 issued.

Building Consent Authority (BCA) Performance

The BCA is performing well and is on track to exceed the CEO’s KPIs for the year. Efforts are ongoing to enhance reporting capabilities to meet MBIE’s data collection standards. This will also allow us to report to both leadership and the community on:

· The value of work consented by ward.

· The ratio of application fees to project value.

Application compliance from Jan 1^st to May 31^st, 2025:

· Building consents 387/1 at 99.74%

· Code Compliance Certificate 476 at 100%

Inspections total 2743 pass rate of 79%.

Economic Outlook and Market Trends

Although building consent applications have been down, the current environment of lower interest rates and inflation is expected to boost customer confidence. This should lead to an increase in consent applications, which will positively impact the financial health of our communities.

Workforce and Recruitment

Lower work volumes have made the job market more competitive, resulting in a recent uptick in high-quality applicants for open positions.

Compliance

The Animal Management Team work tirelessly to ensure dog owners in the Far North District are responsible and held accountable for their actions.

Over the 2024-2025 period the Animal Management Team have:

· Pushed registration compliance to 87.5% (at May 2025) with 1000 more known dogs than the previous year.

· Improved impounding processes to ensure dogs are reunited with responsible owners sooner.

· Pushed to achieve a <93% compliance rate to requests for service in June 2025.

· School education programmes are being implemented throughout June/July/August across the district.

· Held irresponsible dog owners to account through a variety of enforcement measures including 2 prosecutions, 645 infringements and other notices.

· Increase in proactive patrols resulting in a significant reduction in requests for wandering dogs in public. (68 stray requests in April 2025 and 39 in May 2025)

The Environmental Health Team cover Liquor Licensing, Food Verifications and other Health Act related queries. The team processes administrative related queries for licensing purposes as well as conducting physical checks for compliance. Non-compliance can have serious consequences for the licensee and impact public safety.

Some notable points of the Environmental Health Services team over 2024-2025 include:

· Consistent levels of service to the community with all LTP targets of ≥95% of Food Control Plans being assessed.

· All licensed premises being visited every 4 years with the EHS team visiting 75% annually.

· Hosting of Northland TA meeting in Kaikohe in May with Councils, FENZ, Police, MoH resulting in Police using our model as the benchmark across the Country.

· Hairdressing regulations being revoked by Central Government.

· DLC hearing for Remarkables Wines Ltd resulting in refusal of a new on-licence after significant breach of the Sale and Supply of Alcohol Act 2012.

· ARLA hearing for Carrington Resort resulting in temporary suspension of their off-licence after irresponsible advertising of alcohol sales.

The Monitoring team have gone through a leadership change over the last 6 months after the departure of their long time Team Leader – we welcomed Harirewa into the role after a successful secondment.

The team conducts a variety of work across the district including:

· Bylaw and district plan breaches

· Encroachments onto Council land

· Monitoring of some resource consent conditions

· Parking enforcement

The team approaches each breach with the VADE model and seeks voluntary compliance before enforcement. Unfortunately, their work is almost completely in response to somebody breaching a rule or regulation in some way.

Their current focusses are:

· Clearing a backlog of resource consents and Encroachments across the District.

· Moving vehicle crossings in house to save costs and transfer the responsibility into the Resource Consents team.

· Ensuring all district plan or bylaw breaches are responded to and an investigation started within 3 days.

Resource Consents

The Resource Consents Team reports on the three wards. The commentary provided is specifically for the Bay of Islands-Whangaroa Ward.

RMA Applications Received

· Resource consent administration has received and lodged 112 applications since January 2025.

RMA Decisions Issued

· The Resource Consents team issued 57 decisions under the RMA and LGA and issued 20 decisions in relation to Certificates (13 of these were subdivision completions).

Location of Subdivisions Completed

· A total of 13 subdivision completion (s224) certificates were issued from January 2025 – May 2025 in the Bay of Island-Whangaroa Ward

Housing and Major Developments

Despite the slowed economy, the Far North District remains a hot pot of development activity. The Resource Consents Team has handled around 22 large-scale applications for the Bay of Islands ward. Most of these large, scaled development projects are still being actively managed.

Bay of Islands- Whangaroa Board Input

We continue to seek input form the community board on resource consents that have community interest. These have included larger scale and non-complying projects such flood protection works, commercial developments, papakainga applications, community projects like sports complexes, anything in and near community infrastructure and anything with affects outside of a property’s boundary. Please let us know if we need to expand the types of consents that you would like to assess and provide comment on.

Overview – What’s up in FNDC consenting space in 2025

Over the past six months, we continue to have a focus on reviewing and enhancing our internal processes. Many of these processes include updating our practice and guidance notes and updating internal software. From the customers point of view, we are focused on streamlining our processes to bring renewed effort into value for money. This means invoices that are more affordable for the customer.

Property & Facilities

Technical Operations

Burials

Burials have been steady, and collaboration between staff and the contractor City Care has seen our processes improve.

A large piece of work to review our burial processing and applications as well as how our data is stored is underway. Surveying of our cemeteries is underway to ensure the information we have on record is accurate.

Street Cleaning

Daily street cleaning of town centres is progressing as planned. Regular pavement cleaning is being conducted periodically. We are actively monitoring service delivery and expect further improvements through contractor audits, ensuring ongoing efficiency and quality of service.

Furniture Cleaning

A new cleaning regime for town and park furniture is under development. This approach aims to optimize cleaning efficiency by reducing travel time and improving resource allocation, ultimately enhancing overall service delivery.

Tree Maintenance on Reserves and in the community

Unresolved tree work across several reserves and council land. Improved communication with City Care and contacted arborists to resolve outstanding works and an effective proactive assessment program will improve the status over time. The “Redwoods” forest is subject to significant project management planning with pertinent details to be communicated with key stakeholders in a timely fashion over the next few weeks.

Track and Cycle Maintenance

There are known issues that require attention to maintain safe use. However, it is the unknown issues that are arguably of greater concern. Resolution will require dedicated resources including navigating a potential minefield with some contractors around accountability for defective works and making good. There is the prospect that some tracks may be temporarily closed to the community.

Playground Equipment

Playground maintenance and upgrades are proceeding smoothly, with minimal disruption to users.

Graffiti and Illegal Dumping

Total cost of graffiti and illegal dumping across all facilities this financial year to date is provided in the attachment.

Housing for the Elderly

We currently have 32 vacant pensioner units. Details are in the attachment.

Property Management

Leases and licences to Occupy are subject to a planned approach of review. Buildings and building sites similarly but with escalations currently in reactive mode. A systems review and reset is underway including cleaner more timely data, one source of truth, live updates all to contributing to quality information and supporting more efficient and effective ways of working and consequently better outcomes for the community.

Customer Requests (Requests for Service)

We have had many Requests for Service received for the year, with a total of 1,967 request being raised between Jan - May. Our team continue to focus on closing the gap on open requests - we currently have 360 open, and are actively working on, with works varying from illegal dumping, tree maintenance, building maintenance and general queries about the many parks & reserves we are responsible for maintaining.

Solid Waste Update - Minimisation and Sustainability

Six- and 25-year Waste minimisation and sustainability plans have been developed, submitted to Council and will now go out for public consultation.

There has been a significant change in weather coming into winter, with some sites noticing customer volumes have dropped, as well as highlighting areas of required maintenance.

Our contractor Northland Waste Limited are taking the opportunity during this quiet time to evaluate and prioritise the maintenance and upgrade requirements over all the sites. NWL will work with the Far North District Council to plan repairs, maintenance, and improvements.

The recent wet weather has also highlighted areas that are prone to water build up.

Local sponsored events from Northland Waste:

· Ngāti Kahu Whanau Day – Sponsored wheelie bins for refuse and recycling.

Quality

Building Consent Authority (BCA)

In October 2024, the accreditation body (IANZ) conducted an assessment of the BCA. The assessment determined that the BCA is considered to pose a Low Risk (normal risk) meaning the BCA is likely to remain substantially compliant over the next two years. IANZ confirmed the BCA continues to comply with the regulations and accreditation would be continued. The next assessment is scheduled for October 2026.

Internal audits are regularly conducted to assess the BCA’s compliance against the regulations. These internal audits include checking whether the BCA has the minimum policies, procedures and systems that a BCA must have, and that these are consistently and effectively implemented.

Food Verification Agency (FVA)

In June 2024, the accreditation body (IANZ) conducted a surveillance assessment of the FVA. IANZ confirmed that the FVA continues to meet the requirements to be a recognised agency to conduct food verification services. The next assessment is scheduled for December 2025.

Internal audits are regularly conducted to assess the FVA’s compliance against the regulations. These internal audits include checking whether the FVA has the minimum policies, procedures and systems that an FVA must have, and that these are consistently and effectively implemented.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Nil

Āpitihanga / Attachments

Nil

Bay of Islands-Whangaroa Community Board Meeting Agenda

10 July 2025

8.3 Alfresco Dining Applications

File Number: A5244129

Author: Harirewa Watene-Te Haara, Team Leader - Monitoring

Authoriser: Ruben Garcia, Acting Group Manager – Delivery and Operations

Take Pūrongo / Purpose of the Report

To allow the Bay of Islands-Whangaroa Community Board the ability to provide comment on a resolution left to lie for more information, Kawakawa Bakehouse Café and Roast and on the renewal of alfresco dining applications from: Jimmy Jacks Rib Shack, The Gables Restaurant, Duke of Marlborough Business Limited, Avo Sushi, El Café and Third Wheel Coffee.WhakarĀpopoto matua / Executive Summary

· The Kawakawa Bakehouse Café applied for a licence renewal in April 2025. It was requested that this application be left to lie and brought back with further information.

· Jimmy Jacks Rib Shack, The Gables Restaurant, Duke of Marlborough Business Limited, Avo Sushi and El Café have applied for renewal of their existing Alfresco Dining licences. Third Wheel Coffee have applied for renewal of their existing Alfresco Dining Licence with a change of ownership.

· All businesses have paid the necessary application fee.

· The Bay of Islands-Whangaroa Community Board has delegation over activities on reserves and can comment on alfresco dining applications.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) Uplift Resolution 2025/45 to provide comment on the alfresco dining approval applications from:

i) Kawakawa Bakehouse Café and Roast, Kawakawa

b) Pursuant to the Council resolution passed on 30 June 2022, provide comment on the alfresco dining approval applications from:

i) Jimmy Jacks Rib Shack, Paihia

ii) The Gables Restaurant, Russell

iii) Duke of Marlborough Business Limited, Russell

iv) Avo Sushi, Paihia

v) El Café, Paihia

vi) Third Wheel Coffee, Paihia

1) TĀhuhu kŌrero / Background

On the 30 June 2022, Council passed a resolution that delegates authority to Community Boards to comment on alfresco dining applications.

Prior to 30 June 2022, alfresco dining applications were assessed against the “Alfresco Dining Policy 2014”, and only applications that were declined were considered by the relevant Community Board. This Policy was revoked by Council on 30 June 2022.

On 19 May 2022, Council adopted the “Road Use Bylaw 2022”. The purpose of this bylaw is to regulate or control the use of roads and adjoining land by –

(a) vehicles; and

(b) stands, stalls or mobile shops; and

(d) structures, vegetation or other things that may affect road safety or the environment.

Part 4, clause 13 of the “Road Use Bylaw 2022” requires a person to obtain written approval from Council to allow them to occupy any part of a road with structures for providing food or beverage services.

Part 7 of the “Road Use Bylaw 2022” outlines the application, assessment and approval process. In particular, clause 20 outlines the conditions that can be imposed on all approvals granted under Part 7 of the Bylaw.

Alfresco dining approvals expire 30 June each year. Approval holders are required to renew their approval before it expires each year. If an approval holder renews their approval before the approval expires, their approval will continue to have effect until such time a decision is made on the renewal application.

Copies of the two draft approvals for the period 1/7/24 – 30/6/25 are found in attachment A and B.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

On 30 June 2022, Council delegated to Community Board authority to comment on alfresco dining applications.

The following options proposed for the Bay of Islands-Whangaroa Community Board to consider in regard to the alfresco dining approvals:

Option no.	Option Description	Advantages	Disadvantages
1	Provide comment on the alfresco dining renewal approval applications from	Applications comply with the “Road Use Bylaw 2022”.	There are no disadvantages.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

There is only one option to enable the Bay of Islands-Whangaroa Community Board to provide comment on the renewal of alfresco dining approval and new alfresco dining approval which will contribute towards the final decision on the alfresco dining applications.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report. The applicants have paid the required application fee for the renewal of alfresco dining approval

Āpitihanga / Attachments

1. ALF-8 Kawakawa Bakehouse Cafe & Roast - A5245317 ⇩

2. ALF-37 Jimmy Jacks Rib Shack - A5245273 ⇩

3. ALF-39 The Gables Restaurant - A5245279 ⇩

4. ALF-49 Duke of Marlborough Business Limited - A5245286 ⇩

5. ALF-63 Avo Sushi - A5245292 ⇩

6. ALF-104 El Cafe - A5245296 ⇩

7. ALF-1 Third Wheel Co - A5245309 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The Alfresco Dining Policy 2014 was revoked on 30 June 2022. Regulation of alfresco dining is outlined in the Road Use Bylaw 2022. The rules around approvals for alfresco dining are essentially unchanged, and therefore the level of significance for the recommendation to comment on the renewal of alfresco dining applications or new alfresco dining application is considered low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	2022 – Part 4 clause 13 and Part 7.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The Bay of Islands-Whangaroa Community Board have delegation over activities on reserves but also has delegation to comment on alfresco dining applications.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Māori had an opportunity to contribute during the consultation process on the new Road Use Bylaw 2022. The Road Use Bylaw 2022 was adopted on 19 May 2022.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Regulation of alfresco dining is of relevance to hospitality businesses, their employees, and all community members and visitors to the Far North District. However, the rules around licenses for alfresco dining have not changed in their effect, and therefore the level of significance of this decision is low.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications to this decision
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.