Agenda of Ordinary Te Kuaka - Te Ao Māori Committee Meeting

	Authorising Body	Mayor/Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Kuaka – Te Ao Māori Committee Terms of Reference
	Approval Date	29 June 2023
	Responsible Officer	Chief Executive

Kaupapa / Purpose

The purpose of Te Kuaka Committee is to strengthen a Te Ao Māori perspective within Council decision-making across policies and strategies.

To perform his or her role effectively, each member must develop and maintain his or her skills and knowledge, including an understanding of the Committees’ responsibilities, and of the Council’s business, operations and risks.

Ngā Huānga / Membership

The Committee will comprise of Mayor and all Councillors as well as 12 iwi representatives nominated through Te Kahu o Taonui.

Kahika/Mayor Moko Tepania

vacant - Chairperson

Hilda Halkyard-Harawira – Deputy Chairperson

Kōwhai/Deputy Mayor Kelly Stratford

John Vujcich

Ann Court

Babe Kapa

Felicity Foy

Mate Radich

Penetaui Kleskovic

Steve McNally

Tāmati Rākena

Kōrama / Quorum

The quorum at a meeting of the Committee is 7 members comprising of 5 FNDC representatives and 2 Te Kahu o Taonui members.

Ngā Hui / Frequency of Meetings

The Committee shall meet bi-monthly.

Ngā Apatono / Power to Delegate

The Committee may not delegate any of its responsibilities, duties or powers.

Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

· Ensure that the work of Te Kuaka is carried out in a way that enhances the social, economic, cultural, and environmental wellbeing of the Far North District

· Mahi ngātahi mā te huihui, wānanga Recommend to Council, aspects of importance to Māori for incorporation into the development of the Strategic documents (e.g. Te Ao Māori Framework, Annual Plan, Long Term Plan, District Plan)

· Manaaki To assist Council as appropriate in conducting and maintaining effective, good faith working relationships with the Māori community (e.g. Iwi Hapu Environmental Management Plans)

· Recommend to Council aspects that the Far North District Council could pursue to develop and or enhance Māori capacity to contribute to Council’s decision-making processes.

Ngā Ture / Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all meetings.

Far North District Council

Ordinary Te Kuaka - Te Ao Māori Committee Meeting

will be held in the Council Chambers, Memorial Avenue, Kaikohe on:

Thursday 19 June 2025 at 10:00 AM

Te Paeroa Mahi / Order of Business

1 Karakia Tīmatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest 7

3 Ngā Tono Kōrero / Deputation. 7

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

4.1 Confirmation of Previous Minutes. 8

5 Ngā Pūrongo / Reports. 15

5.1 Election of Te Kuaka Te Ao Māori Committee Chairperson. 15

5.2 Amended Rating Relief Policy Draft - Proposal for Public Consultation. 19

5.3 Districtwide Reorua - Te Ao Mārama Strategy. 53

6 Ngā Pūrongo Taipitopito / Information Reports. 89

6.1 Whenua Maori - Freehold Land Rating Relief 89

6.2 Local Waters Done Well - June Update. 92

6.3 Civic Engagement and Education Update. 143

6.4 Te Pae O Uta - Te Ao Māori Framework Quarterly Progress Update. 168

6.5 Open Resolutions and Actions Update - June 2025. 173

7 Supplementary Items (Distributed under separate cover)

7.1 Review of Towns and Community Names for Geographic Board

7,2 Update on Regional Deals for Northland

8 Karakia Whakamutunga / Closing Prayer. 184

9 Te Kapinga Hui / Meeting Close. 184

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

19 June 2025

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

File Number: A5195822

Author: Marlema Baker, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Purpose of the Report

The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That Te Kuaka – Te Ao Māori Committee confirm the minutes of the meeting held 27 February 2025 as a true and correct.

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

Far North District Council Standing Orders Section 27.3 states that “no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1. Te Kuaka Te Ao Māori Committee Minutes - 24 April 2025 - A5166888 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 278.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	This report is asking for the minutes to be confirmed as true and correct record, any interest that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

19 June 2025

5 Ngā Pūrongo / Reports

5.1 Election of Te Kuaka Te Ao Māori Committee Chairperson

File Number: A5146532

Author: Marlema Baker, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Purpose of the Report

The purpose of the report is to explain the procedure for electing a committee Chairperson and to elect a Chairperson for Te Kuaka Te Ao Māori Committee (Te Kuaka).

WhakarĀpopoto matua / Executive Summary

· Council received notice that Harry Burkhardt resigned as Te Kahu o Taonui Chairperson leaving the current role of Te Kuaka Chairperson vacant.

· This report seeks to appoint a new committee Chairperson from Te Kahu o Taonui for the remainder of the triennium.

· Councillor Hilda Halkyard-Harawira will continue as Te Kuaka Deputy Chairperson.

· Te Kahu or Taonui has informed Council staff that Pita Tipene is their preferred appointee. He will be supported by Wallace Rivers.

Recommendation

That Te Kuaka Te Ao Māori Committee:

a) uplift the report: Election of Te Kuaka Te Ao Māori Committee Chairperson, which was left to lie at the meeting held on 24 April 2025.

b) use System B as the preferred voting system to elect a Chairperson.

c) elect _______________ as Chairperson for the remainder of the triennium April 2025 to October 2025, in accordance with Standing Orders.

1) Background

At the Council meeting dated 15 December 2022, Council confirmed the structure of its Standing Committees, as a result Te Kuaka – Te Ao Māori Committee was established.

At the meeting held 8 August 2023 Te Kahu o Taonui Chairperson Harry Burkhardt was appointed as Te Kuaka Chairperson and Hilda Halkyard-Harawira was appointed Deputy Chair.

On 22 January 2025 Council received notice that Harry Burkhardt had resigned as Te Kahu o Taonui Chairperson. His resignation included stepping down from any roles and responsibilities he held, leaving the role of Te Kuaka Chairperson vacant.

A new committee Chairperson is required for the remainder of this triennium. In accordance with the committee’s amended Terms of Reference, Te Kuaka must appoint an Iwi/Hapu member as the Chairperson or Deputy Chairperson during a formal meeting and, since the Deputy Chairperson is Cr Halkyard-Harawira, the Chairperson must be one of the 12 iwi representatives nominated through Te Kahu o Taonui or a Hapu member whose Hapu has a signed MoU with Council.

2) Discussion and Options

Schedule 7, section 25 of the Local Government Act 2002 provides for the election of a Chairperson.

In accordance with Council Standing Orders 5.4 the Chairperson of a Committee shall be elected from amongst its members at its first meeting. When electing a Chairperson the Committee must resolve to use one of the following two voting systems as set out in Standing Orders 5.6.

Option 1

System A -

The candidate will be elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee who are present and voting. This system has the following characteristics:

a) there is a first round of voting for all candidates;

b) if no candidate is successful in the first round, there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

c) if no candidate is successful in the second round, there is a third round, and if necessary subsequent rounds, of voting from which, each time, the candidate with the fewest votes in the previous round is excluded.

In any round of voting, if two or more candidates tie for the lowest number of votes, the person to be excluded from the next round is resolved by lot.

Option 2

System B -

a) requires that a person is elected or appointed if he or she receives more votes than any
other candidate; and

b) has the following characteristics:

(i) there is only one round of voting; and

(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.

Option 2 is the recommended option. This is the system used by Council and Committees (if any) as per their Standing Orders.

Reason for the recommendation

To elect/appoint a Chairperson in accordance with Standing Orders as well as the Committee Terms of Reference, and also in alignment with the intent of valuing the contribution that our iwi/hapu partners bring to the Council decision-making table.

3) Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provisions as a result of this report.

Attachments

1. Resignation Letter - Harry Burkhardt (Te Kahu o Taonui) Chairperson - A5095452 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This report is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Appointment and Remuneration of Directors for Council Organisations Policy #2117 Te Kuaka Te Ao Māori Committee Terms of Reference Te Pae o Uta – Te Ao Māori Framework
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Districtwide views have not been sought as this is a Council governance decision.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	This report does not have any specific implications for Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	This report does not affect any persons identified by legislation.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or budgetary provision required as a result of this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

19 June 2025

5.2 Amended Rating Relief Policy Draft - Proposal for Public Consultation

File Number: A5198783

Author: Shayne Storey, Team Leader - Policy & Bylaws

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

That Te Kuaka Te Ao Māori Committee (Te Kuaka) recommend that Council approve the amended rating relief policy draft for consultation.

WhakarĀpopoto matua / Executive Summary

· Under section 102 of the Local Government Act 2002 (LGA02) Council must have rates remission and rates postponement policies. This includes the requirement to adopt a policy on remission and postponement of rates on Māori freehold land

· The current Rating Relief Policy (Attachment 1) was due for review no later than September 2026. The review has been brought forward at the request of elected members.

· On 8 May 2025, Council resolved that the Rating Relief Policy should continue with amendment (2025/46, refers)

· A proposal for an amended Rating Relief Policy, including a draft of the amended policy, is in Attachment 2.

· Financial modelling has not been undertaken to assess the potential impact of the proposed rating policy amendments on rates income. This is primarily due to the lack of reliable data to inform any assumptions.

· Council must now decide whether to approve the Proposal and proceed with public consultation.

tŪtohunga / Recommendation

That Te Kuaka – Te Ao Māori Committee recommend that Council:

a) adopts the proposal in attachment 2 to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002.

b) approves, the period for making written submissions on the proposal will be a minimum of 4 weeks.

c) delegates authority to the Mayor to decide on the date of oral presentation/s of submissions.

d) authorises the Chief Executive to make any necessary minor drafting or presentation amendments to the proposal to correct errors or omissions, or to reflect the decisions made by the Council prior to final publication and public release.

1) TĀhuhu kŌrero / Background

Under section 102 of the Local Government Act 2002 (LGA02), Council must have rates remission and rates postponement policies. This includes the requirement to adopt a policy on remission and postponement of rates on Māori freehold land and the discretion to adopt rates remission and rates postponement policies.

On 13 May 2021 (Resolution 2021/20) Council made the Rating Relief Policy under section 102 of the LGA02.

The current policy was due for statutory review no later than September 2026. The review has been brought forward at the request of elected members, specifically to review the policies relating to Māori freehold land. However, the Policy was reviewed collectively to ensure that any amendments to the policy were not progressed in isolation.

Staff reviewed the Policy and identified amendments were required to provide clarity, as well as additional guidelines, conditions and criteria.

On 8 May 2025, Council resolved that the Rating Relief Policy should continue with amendment (2025/46, refers).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Summary of the review

The review of the policy identified amendments were required to provide clarity, as well as additional guidelines, conditions and criteria. Staff also recommended amendments to the Introduction of the policy to provide supplementary information and specific reference to both the Preamble to Te Ture Whenua Māori Act 1993 and the objectives of rating relief in relation to Māori Freehold Land under Schedule 11 of the Local Government Act 2002. Additionally, staff recommended incorporating definitions into the relevant sections of the policy, which would provide further clarification.

The current objectives of Council’s rating relief policy are to:

· provide a fair and equitable collection of rates from all sectors of the community

· provide an equitable system of rating remission and postponement for all sectors of the community

· recognise that there is a community benefit to provide rating relief to certain charitable and

· community organisations

· provide ratepayers with financial assistance where they might otherwise have difficulty meeting their obligations to pay rates

· align with Council’s community outcomes and strategic priorities

· recognise that certain unoccupied, unused Māori Freehold Land may have conditions, ownership structures, or other circumstances which make it appropriate to remit or postpone rates for defined periods of time

· ensure consideration of Schedule 11 of the LGA 2002 (matters relating to rates relief on Māori Freehold Land).

Te Ture Whenua Māori Act 1993 (TTWMA)

Te Ture Whenua Māori Act 1993 (TTWMA) is the primary legislation governing whenua Māori, including Māori Freehold Land. The preamble to that Act sets out the principles within which the whenua Māori framework operates.

Under section 102 LGA02 Rates Remissions Policies must support the principles set out in the preamble to TTWMA. All policies in the Rates Remission and Postponement Policy apply to whenua Māori freehold land unless stated otherwise and whenua Māori rates remission provisions in the policies have been developed against the backdrop of the TTWMA principles and the objectives outlined in Schedule 11 of the LGA02 (Matters relating to rates relief on Māori freehold land).

The objectives of rating relief in relation to Māori Freehold Land under Schedule 11 of LGA02 are:

· supporting the use of the land by the owners for traditional purposes

· recognising and supporting the relationship of Māori and their culture and traditions with their ancestral lands

· avoiding further alienation of Māori freehold land

· facilitating any wish of the owners to develop the land for economic use

· recognising and taking account of the presence of wahi tapu that may affect the use of the land for other purposes

· recognising and taking account of the importance of the land in providing economic and infrastructure support for marae and associated papakāinga housing (whether on the land or elsewhere)

· recognising and taking account of the importance of the land for community goals relating to the preservation of the natural character of the coastal environment

· the protection of outstanding natural features

· the protection of significant indigenous vegetation and significant habitats of indigenous fauna

· recognising the level of community services provided to the land and its occupiers

· recognising matters related to the physical accessibility of the land.

Financial Impacts

Financial modelling has not been undertaken to assess the potential impact of the proposed rating policy amendments on rates income. This is primarily due to the lack of reliable data to inform any assumptions. In particular, staff are unable to estimate how many ratepayers may be eligible or interested in applying for the amended remission criteria.

For example, an investigation would need to be undertaken to identify the number of papakāinga within the District. There is not currently an existing mechanism to collect this data. The timeframe and additional resources required for this type of study is unknown.

A draft of the amended policy can be found in the proposal document (Attachment 2). Council staff teams from Te Hono, Corporate Services, Community & Engagement, Legal Services and Policy & Planning have been involved in the drafting of the amended Policy.

Form and Content

The majority of the proposed amendments are administrative or technical in nature and are intended to correct legal inaccuracies, inconsistent language, grammatical errors, or provide clarification around the intent of the Policy. The proposed substantive amendments may be summarised as follows:

Introduction

· Insert reference to the TTWMA 1993 Preamble as a guiding principle

· Insert full recitation of Schedule 11 LGA02 to include the objectives of rating relief in relation to Māori Freehold Land.

Definitions

· The definition section has been deleted. If necessary, the definition has been incorporated into the body of the relevant Policy.

R21/01 Remission of Penalties

· Conditions and Criteria, clause 1a - delete reference to “on time payments” as no longer applicable

· Conditions and Criteria, clause 1c - clarify that compassionate grounds are not restricted to “financial” issues

· Conditions and Criteria, clause 1d - insert reference to deceased estates subject to probate due to potential financial hardship occurring.

R21/02 -– Remission on Land Unusable due to Natural Disaster

ADMINISTRATIVE AMENDMENTS ONLY

· Conditions and Criteria, clause 5 – rewording for clarity.

R21/04 - Remission on Land used by Community, Sports and Not-for-profit Organisations ADMINISTRATIVE AMENDMENTS ONLY

· Background- move Local Government Rating Act 2002 information to the footnote

· Policy Statement, Clause 1 and 2- clarify reference to “financial support”

R21/05 -– Remission on Properties Spanning Multiple Districts

ADMINISTRATIVE AMENDMENTS ONLY

· Insert “Remission on” into title for clarity.

R21/06 Remission on Common-Use Properties

ADMINISTRATIVE AMENDMENTS ONLY

· Background- insert “residential properties” under provisions for clarity

· Reword and reformat for clarity.

R21/07 – Remission of School Sewerage Charges

ADMINISTRATIVE AMENDMENTS ONLY

· Minor reordering to make flow of Policy clearer.

R21/08 -– Remission of Excess Water Charges

ADMINISTRATIVE AMENDMENTS ONLY

· Policy Statement, clauses 1-3 -update the clauses for clarity.

R21/13 – Remission Incentivizing Māori Economic Development

ADMINISTRATIVE AMENDMENTS ONLY

· Conditions and Criteria, clause 3 – delete “Applications must be accompanied by a business case which must include a cashflow analysis for at least 3 years” as not required.

· Conditions and Criteria, clause 7 – delete “Upon approval, an annual report and financial statements on the development must be submitted to Council within 3 months of the end of the entity’s financial year.”, as not required.

R21/14 – Remission of Rates on Treaty Settlement Lands

· Scope – amend for clarity, delete date reference as Policy applies to all Treaty Settlement Lands, regardless of settlement date

· Scope - amend the definition of “Treaty Settlement Lands” to align with the conventional use of the terms “cultural redress” and “commercial redress” in Claims Settlement Legislation, to provide greater clarity.

R23/15 -– Remission Enabling Housing Development on Māori Freehold Land

ADMINISTRATIVE AMENDMENTS ONLY

· Conditions and Criteria – clause 4, insert “where relevant”.

P21/01 – Remission on Land Subject to Protection for Outstanding Natural Landscape, Cultural, Historic or Ecological Purposes

ADMINISTRATIVE AMENDMENTS ONLY

· Amendments made to improve clarity.

P21/03 -– Postponement of Rates on Landlocked Land

· Conditions and Criteria - clause 1, delete as repetitive

· Conditions and Criteria – clause 2, delete as inclusion of a requirement for a “legal assessment” defeats the purpose of providing relief because the applicant cannot afford to pursue legal options under the Property Law Act.

· Conditions and Criteria – clause 6, delete as covered by general statement to this effect under “Making an Application”

· Conditions and Criteria – clause 7, delete as provided for under the Local Government Rating Act 2002 (LGRA 02).

P21/04 - Transitional Policy for the Postponement of Rates on Farmland
ADMINISTRATIVE AMENDMENTS ONLY

· Amendments made to improve clarity.

P21/05 – Postponement of Residential Rates for Senior Citizens
ADMINISTRATIVE AMENDMENTS ONLY

· Amendments made to improve clarity.

ML21/01 – Unused Māori Freehold Land

· Background - clarify which types of Māori Land are non-rateable under the LGRA (02)

· Conditions and Criteria – clause 1, delete reference to section 96 LGRA as it is not relevant

· Conditions and Criteria – clause 2, delete as covered by general statement to this effect under “Making an Application”.

ML21/02 - Māori Freehold Land Used for the Purposes of Papakāinga or Other Housing Purposes Subject to Occupation Licenses, Rental Agreements or Other Informal Arrangements

· Title - amend to include rental agreements

· Background – amend to include rental agreements

· Consultation process

Section 82 of the Local Government Act 2002 does not stipulate a minimum length of time for consultation, however a consultation period of at least four weeks is considered best practice. Therefore, consultation will open on 4 July 2025 and close on 1 August 2025, which is a period of four weeks.

Council staff recommend people be encouraged to present their views primarily by making comments or submissions via the Council’s website. A submission form will be provided for download on the website for people to print and use to make written submissions either by post or delivery to Council offices. A small number of printed copies of the proposal document and submission form will be made available at Council offices for people to use if they are not able to print the documents themselves. A link to the webpage for making submissions will be emailed to the Council’s “subscribers” database and publicised on the Council’s social media pages. Council staff will give notice of the proposed policy to Iwi, hapu and other organisations representing Māori in the Far North district. Council staff will be available to discuss the Proposal with interested and affected parties during the consultation period.

The Proposal may be of interest to the public and Council staff expect there may be requests to present submissions orally to elected members. Staff therefore recommend the Council delegate, to the Mayor, the power to arrange and change the date of the oral presentations of submissions.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

On 8 May 2025, Council resolved that the Rating Relief Policy should continue with amendment.

Under section 82 of the Local Government Act 2002, Council is required to consult when amending this policy.

A proposal for an amended Rating Relief Policy, including a draft of the amended policy, is in Attachment 2.

The recommended consultation period is for four weeks from 4 July 2025 to 1 August 2025, followed by oral submissions, if required. Due to statutory timing constraints a report will not be provided at the August Te Kuaka Committee meeting. The final policy will go directly to Council in September.

Next Steps

If Council approves the recommendation on 3 July 2025, staff aim to present an analysis of submissions and a proposed final version of the amended policy to Council in September 2025.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The financial implications of implementing the amendments to the policy have not been determined. Financial modelling has not been undertaken to assess the potential impact of the proposed rating policy amendments on rates income. This is primarily due to the lack of reliable data to inform any assumptions. In particular, staff are unable to estimate how many ratepayers may be eligible or interested in applying for the amended remission criteria.

The cost of consultation on the proposal to amend the Rating Relief Policy will be minimal (less than $1000 plus staff time and resources) and will be met from within existing operational budgets.

Āpitihanga / Attachments

1. Rating Relief Policies 2021-31 - A4475266 ⇩

2. Proposal - Rating Relief Policy Amendments - A5211603 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The Rating Relief Policy has a medium level of significance as: a) it does not involve the transfer of ownership or control of a strategic asset or other important asset; and b) it is consistent with current Council plans and policies. However, the Policy is likely to be of interest to Māori and may generate public interest.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Under section 102 of the Local Government Act 2002 (LGA02) Council must have rates remission and rates postponement policies. This includes the requirement to adopt a policy on remission and postponement of rates on Māori freehold land. Under section 102 LGA02, Rates Remissions Policies must support the principles set out in the preamble to Te Ture Whenua Māori Act 1993 (TTWMA). outlined in Schedule 11 of the LGA02 (Matters relating to rates relief on Māori freehold land)
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The proposal has district-wide relevance and is not within the delegations of Community Boards to consider.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The draft policy has been developed closely with Te Hono and is seeking approval of Te Kuaka - Te Ao Māori Committee prior to presenting to Council. Seeking the views and input of hapu/iwi in the development of policy is integral, and Māori will be given an opportunity to contribute during the consultation stage. Council will give notice of the proposed policy to organisations representing Māori in the Far North district.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	· Māori community · Far North District ratepayers · Te Kooti Whenua Māori/ Māori Land Court · Te Puni Kōkiri/Ministry of Māori Development
State the financial implications and where budgetary provisions have been made to support this decision.	The cost of consultation on the proposal to amend the Rating Relief Policy will be minimal (less than $1000 plus staff time and resources) and will be met from within existing operational budgets. o
Chief Financial Officer review.	The Acting CFO has reviewed this report.

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

19 June 2025

5.3 Districtwide Reorua - Te Ao Mārama Strategy

File Number: A5226932

Author: Jude Campbell, Principal Advisor

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

Take Pūrongo / Purpose of the Report

To provide Te Kuaka Te Ao Māori Committee with the Reorua – Te Ao Mārama Strategy.

WhakarĀpopoto matua / Executive Summary

The Districtwide Reorua – Te Ao Mārama Strategy has been developed in support of Ka Irihia – Te Reo Māori Action Plan which was adopted by Te Kuaka in 2024.

tŪtohunga / Recommendation

That Te Kuaka Committee approve the Districtwide Reorua - Te Ao Mārama Strategy.

1) TĀhuhu kŌrero / Background

Te Kaunihera o Te Hiku o te Ika have a formal Rautaki Reorua – Kerikeri Reorua agreement with Te Rūnanga o Ngāti Rēhia with an agreed work programme. This is the first Reorua agreement in the district which assisted in the development of Ka Irihia. This agreement laid the groundwork for the development of Ka Irihia and now informs the wider application through the Reorua – Te Ao Mārama Strategy.

Furthermore, the purpose of Ka Irihia is to affirm Te Reo Māori as a cherished taonga and official language of Aotearoa. In addition, it elevates Council’s commitment to He Whakaputanga, Te Tiriti o Waitangi, Tāngata Whenua, Te Pae o Uta – Te Ao Māori Framework (TPoU) and Council’s Long-Term Plan (LTP). The objectives of Ka Irihia are as follows:

· Demonstrate leadership in increasing the use of te reo Māori

· Achieve te reo and tikanga staff development outcomes

· Implement effective te reo communication systems and processes

· Increase te reo Māori processes and systems

· To promote the use of Te Reo o Te Hiku o te Ika – Reo o te kāinga

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The long-term goal of Ka Irihia is to achieve full bilingual status ‘Reorua’ by 2040, where both languages Te Reo Māori and English are equally valued and utilised. Therefore, the Reorua – Te Ao Mārama Strategy will enact the aspirations of Council’s LTP, TPoU, Ka Irihia and support our existing Te Rauora Reorua agreement with Ngāti Rehia.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

This recommendation gives effect to Ka Irihia - Te Reo Māori Action Plan and Te Pae o Uta Te Ao Māori Framework.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no additional budgetary requirements at this time, as these costs are already accounted for within the current budget provisions under Ka Irihia – Te Reo Māori Plan.

Āpitihanga / Attachments

1. Ka Irihia Final - A5225771 ⇩

2. Reo Rua Te Ao Marama Strategy - A5226271 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	High significance as the outcomes of the Strategy affect service delivery to the community.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Maihi Karauna Crown Strategy for Māori Language Revitalisation 2019 – 2023. Te Pae o Uta – Te Ao Maori Framework
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This Strategy has districtwide relevance as it affects FNDC staff delivering to the community
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	This Strategy will contribute to council's vision of achieving a prosperous and sustainable community by providing FNDC staff with the skills and knowledge to engage effectively with Māori communities. This Strategy will be supported by Te Hono to build the capability of FNDC staff by ensuring tools and resources are available to staff. This Strategy is part of the implementation plan which supports Ka Irihia to affirm Te Reo Māori as a cherished taonga and official language of Aotearoa. In addition, it elevates Council’s commitment to He Whakaputanga, Te Tiriti o Waitangi, Tāngata Whenua, Te Pae o Uta – Te Ao Māori Framework (TPoU) and Council’s Long-Term Plan (LTP)
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All communities will be affected by, and benefit from the implementation of this Strategy
State the financial implications and where budgetary provisions have been made to support this decision.	There are no additional budgetary requirements at this time, as these costs are already accounted for within the current budget provisions under Ka Irihia – Te Reo Māori Plan.
Chief Financial Officer review.	The CFO has not reviewed this report.

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

19 June 2025

6 Ngā Pūrongo Taipitopito / Information Reports

6.1 Whenua Maori - Freehold Land Rating Relief

File Number: A5202855

Author: Zena Tango, Team Leader - Transaction Services

Authoriser: Charlie Billington, Group Manager - Corporate Services

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to update Te Kuaka – Te Ao Māori Committee (Te Kuaka) on the progress made to date by the Whenua Māori Working Group (the Working Group).

WHAKARĀPOPOTO MATUA / Executive SummarY

· The Working Group was established to ensure Far North District Council (FNDC) provides ongoing support to Māori Freehold Landowners

· The Working Group has committed to a holistic approach with cross Council collaboration and community engagement to achieve key outcomes of reducing debt levels, clarifying rating information, reducing barriers to land use and development, stimulating regional growth, and enhancing understanding of Whenua Māori.

TŪTOHUNGA / Recommendation

That Te Kuaka – Te Ao Māori Committee receive the report Whenua Maori - Freehold Land Rating Relief.

tĀHUHU KŌRERO / Background

The following is an outline of actions that have been completed since the 25 September 2024 report.

Actions completed	Start date		End date
Learning and development training plan Whenua Māori for working group & others involved in engagement plan		01/05/24	01/11/24
Geospatial mapping: Basemap loaded and operational (received by 30/12/24 due to vendors health issues this has added additional delays)	01/05/24		19/08/24

In progress		Start date		End date
Review of existing rating relief policies		01/05/24		WIP
Commence engagement. (have extended the end date to 30 June 2025)	30/09/24		30/06/25
Data analysis utilising geospatial mapping to review the balance of 2,501 accounts (We had data corruption previously, they have been resolved but vendors health issues have added additional delays, now expected to commence 01/11//24. Revenue Recovery are currently reviewing these accounts manually).		27/09/24		30/06/25

Next steps	Start date	End date
Build layers to utilise geospatial mapping for data analysis (We had data corruption previously; they have been resolved but vendors health issues have added additional delays. To be completed by 30/12/2024) Verbal update was provided in April hui.	13/09/24	30/12/24

The Working Group aims to have materially completed its review of accounts by the end of the 2024/2025 rating year, with future reviews to be completed annually.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Property Reviews

A total arrears balance of $1,026,433.16 for 236 properties, has been written off since the start of the working group was established. $432,738.21 of the above is the CE write offs that have been processed this rating year. We currently have 4 Chief Executive write off applications to be processed.

To date we have received payments of $194,996.66 for rate arrears and payments of $2,337,811.73 towards current rates.

Revenue Recovery have started manually reviewing the 2501 rate accounts due to the ongoing delays of the geo-spatial mapping tool. As of 22 May 2025, the team have reviewed 763 accounts. From this data 178 accounts need further investigation.

A screenshot of a graph

AI-generated content may be incorrect.

Marae visits

Since the last report we have had to change the scheduled marae hui. This was due to the marae committee closing their doors earlier than anticipated for renovations. A meeting with Te Puni Kokiri to discuss their participation in the remaining marae hui has been scheduled for Monday 26 May.

The final Whenua Māori hui, originally scheduled for Thursday 12 June at Kokohuia (Te Whakarongotai Marae), has been cancelled. Kokohuia Marae is no longer able to host the hui, and despite best efforts, we have been unable to secure an alternative venue in time. The working group has therefore made the decision to cancel this final hui.

The confirmed date and time for the below marae:

Day	Date	Marae	Time
Saturday	7 June 2025	Te Tii Marae	10am

Calendar invites have been sent to Elected Members. Communications have been distributed to external stakeholders and partners via email, and the information has been added to our website and social media channels.

We have requested that the FNDC Multimedia Strategy & Communications Advisor attend the Te Tii Waitangi Marae hui to make a short film of the day.

Social media posts/reels data analysis of marae hui:

· Waipuna Marae – 1051 views, reached 511 people and 7 interactions.

· Otiria Marae – 4217 views, reached 881 people and 21 interactions.

· Roma Marae – 20,926 views, reached 19,643 people and 303 interactions.

· Haititaimarangai Marae postponed hui – 51,827 views, reached 32,450 people and 379 interactions.

Cultural events

Members of the working group attended Te Tai Tokerau Kapahaka Festival in Opononi. Staff will be attending Ngā Manu Kōrero o Te Tai Tokerau, 4-6 June 2025, information on Whenua Māori and upcoming hui will be available.

Updates

Verbal updates of any changes since the date the report was submitted, will be provided by the team during the committee meeting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Provision is made for doubtful debts in relation to the arrears owed to council.

Impact on financial performance is expected to be limited as aged balances are provided for under the doubtful debt provision, which offsets the amount written off within the rating year.

Financial implications are relevant to the engagement plan as budget is required to fund this activity

Āpitihanga / Attachments

Nil

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

19 June 2025

6.2 Local Waters Done Well - June Update

File Number: A5225104

Author: Andy Dowdle, Change Specialist - Organisational Development

Authoriser: Charlie Billington, Group Manager - Corporate Services

TAKE PŪRONGO / Purpose of the Report

To provide an update to Te Kuaka – Te Ao Māori Committee on Far North District Council (FNDC) progress in developing a model for delivering water services under the new Government Local Water Done Well (LWDW) legislation.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Council consulted with the community on how water services in the Far North to be delivered in the future.

· Two options were proposed in the consultation material: a strengthened in-house model (Te Pēke – FNDC's current preferred option), or a joint water services organisation with Whangārei and Kaipara (Te Kete)

· Six detailed submissions were received from iwi and hapu or individuals representing iwi / hapū. These included two verbal submissions and five written reports (in attachments)

TŪTOHUNGA / Recommendation

That Te Kuaka – Te Ao Māori Committee receive the report Local Waters Done Well – June Update.

tĀHUHU KŌRERO / Background

The Local Water Done Well (LWDW) project team presented to the 24 April 2025 Te Kuaka - Te Ao Māori Committee meeting to provide an overview of the LWDW legislation, how it impacts the Far North, the options for delivering water services and the timeline for delivery. A presentation was also made available for the Te Kahu o Taonui hui on the same day. The project team outlined its intention to provide further updates at the June and August Te Kuaka meetings.

It is proposed that council will consider and decide on which model best services the needs of the Far North community within a ‘three pillars’ framework. The three pillars being

1) Public feedback received during consultation.

2) Iwi / Hapū feedback, and

3) Input provided by a Regional Working Group of Elected Members (see below).

The Regional Working Group is comprised of three Elected Members from each of the district councils in Te Tai Tokerau. FNDC is represented on the working group by Kahika Moko Tepania, Cr Ann Court and Cr John Vujcich.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

At the time of presenting to the April Te Kuaka committee meeting FNDC had just initiated consultation required by the LWDW legislation. The consultation sought feedback from the community on options for water service delivery.

In total there were 116 submissions to the SCP. Iwi / Hapū were well represented in submissions. Six of the eight detailed submissions (see attachment) and two of the four oral submissions represented the views of Iwi / Hapū.

Iwi / Hapū submissions

With one exception (that presented an alternative more localised model) all iwi / hapū feedback supported Te Pēke believing it offers the greatest scope for the role of Iwi in the future governance of water services delivery. Below is a summary of key submitters

IWI / HAPŪ

Ngāti Korokoro Hapū

Ngāti Kōpaki

Te Rūnanga o Te Rarawa

Te Rūnanga o Ngāti Rēhia

Te Rarawa

Te Uri Taniwha

Te Rūnanga o Whaingaroa

Te Hiku, Ngati Kuri, Te Aupouri, Ngāi Takoto, Te Rarawa

Summary of key points from submissions

Te Rūnanga o Whaingaroa

Support for Te Pēke is conditional on:

a) embedding iwi and hapū authority in governance

b) upholding Te Mana o te Wai

c) maintaining local decision-making and

d) enabling intergenerational investment.

Recommendations to:

a) establish an Iwi-Governance Oversight Group

b) require Cultural Impact Assessments (CIA) for infrastructure upgrades

c) investment in training and employment of Whangaroa-based environmental monitors and

d) Localised Resilience Planning. A formal response is requested.

Executive Leaders for Joint Te Hiku (Ngāti Kuri, Te Aupouri, Ngāi Takoto, and Te Rarawa)

Proposal to establish Te Hiku Water Authority. A co-governed entity with equal decisionmaking and representation from Te Hiku and Council.

Te Rūnanga o Ngāti Rēhia (TNOR)

TRONR supports the "Strengthened In-House" model, provided it embeds:

a) hapū co-governance and decision-making

b) Reflects Te Tiriti and He Whakaputanga in both structure and practice

c) Enables sustainable and affordable service delivery for whānau

d) Local control remains and is resourced appropriately to uphold obligations to tangata whenua. There are seven specific recommendations (see Appendix – Iwi / Hapū submissions).

Te Rarawa (Environmental Project Team)

Preferred option is Te Pēke with recommendations to:

a) continue engaging with tangata whenua

b) strengthen in-house delivery with investment in technical capability and regional collaborations

c) manage stormwater as part of integrated three waters approach to reflect ecological realities

d) prioritize affordability, climate resilience and cultural partnership in all planning.

Ngāti Kōpaki Hapū

A local approach (Te Pēke) is preferred but noted a number of specific local concerns primarily relating to the drawing of water from within the rohe.

Next Steps

Te Hono has joined the LWDW project team to take the lead in iwi engagement, responding to detailed submissions and ensuring iwi views are reflected in the Water Services Delivery Plan (WSDP) that details how Far North water services will be delivered into the future.

The WSDP must be submitted to Government by the 3 September 2025.

In leading the engagement Te Hono will take on board learnings from Waipuna-ā-Rangi (established during the previous Government ‘Three Waters Reforms’) and align with the district-wide kaupapa framework/steering group.

A further update will be provided at the August Te Kuaka hui.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

The financial implications of decisions made, in determining which method of delivering water services is selected, are significant and were outlined in some detail in the attached Consultation Document.

Āpitihanga / Attachments

1. LWDW Special Consultation Procedure - Iwi submissions - A5225116 ⇩

6.3 Civic Engagement and Education Update

File Number: A5230446

Author: Casey Gannon, Manager - Civic Engagement and Education

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

TAKE PŪRONGO / Purpose of the Report

To provide Te Kuaka – Te Ao Māori Committee with an update on Far North District Council (FNDC) Civic Engagement and Education (CEE) work programme.

WHAKARĀPOPOTO MATUA / Executive SummarY

The CEE work programme is a phased approach which initially focuses on local government elections in 2025 but will extend beyond that as civic engagement and education expand throughout the district.

TŪTOHUNGA / Recommendation

That Te Kuaka – Te Ao Māori Committee receive the report Civic Engagement and Education Update.

tĀHUHU KŌRERO / Background

Te Kuaka – Te Ao Māori Committee received a report 24 April 2025 which provided a high-level overview of the CEE work programme. An action from that meeting was to provide the committee with a communications plan for the elections that provides governance comfort that various modes of communication will be used, and engagement spans all stakeholders across the district. The Far North District Council Local Government Elections 2025 Communications Plan is attached.

The report provides a further update on the progress of the work programme. We are shifting from Phase B (Civic Engagement) into Phase C (Pre-Election Period).

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Upcoming Elections

The pre-election period begins on 11 July 2025. Members standing for re-election will, in effect, wear two hats during the pre-election period, i.e. three months prior to local body elections - firstly, in their role as an elected member making decisions on behalf of their community and, secondly, their personal capacity as a candidate running for elected office.

Elected members received the Local Authority Elections 2025 Guidelines for Elected Members 13 March 2025, and again 12 June 2025. It is required by the local that elected members do not use council resources for electioneering and ensures that a clear distinction is drawn between their two roles.

To stay informed about 2025 Local Government Elections key dates and relevant information visit:

Far North District Council - Local Elections 2025

o Update/change/choose enrolment details before 11 July 2025

o Candidate nominations open 4 July 2025

o Candidate nominations close 1 August 2025

o Candidates announced 8 August 2025

o Voting opens 9 September 2025

o Voting closes 11 October 2025 (midday)

o Final results announced 14 October 2025

Upcoming Events

o Far North District Council / Northland Regional Council Candidate Information Evening 25^th June 2025, Te Kōna – Kaikohe 6pm

o Community lead Candidate Information events will be added to council’s webpage as they become available.

Next steps

o Finalise GIS mapping tool that will show voting locations within a 10km radius of an address/location and which elected members can be voted for based on that address.

Example 1 below: Māori roll – Address: Ōtiria Rd, Moerewa (FNDC – Mayor, Māori Ward Councillors (4), Kawakawa-Moerewa Community Board (1), Māori Ward poll and NRC – Māori Ward Member (2) and Māori Ward Constituency poll) – see attachment 1 for larger view

Note: NRC mapping to be confirmed, and mobile ballot tour locations to be added.

Example 2 below: General roll – Pāmapūria, Kaitaia (FNDC – Mayor, Te Hiku General Ward Councillors (2), Kaitāia Subdivision Community Board (3), Māori Ward poll and NRC – Ward Member (1) and Māori Ward Constituency poll) – see attachment for larger views

A screenshot of a map

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Planning and delivery of key components of Phase C:

· co-hosted candidate information evening (NRC/FNDC)

· TikTok launch

· staff training programme for nominations and special voting

· mobile ballot box tour

· confirmed candidate video coordination

· onboarding/induction/pōwhiri/inaugural meetings.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

No budgetary implications.

Āpitihanga / Attachments

1. Attachment 1 - CEE Update - A5234523 ⇩

2. Attachment 2 - LG Elections Communications Plan 2025 - June 2025 - A5231111 ⇩

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

19 June 2025

6.4 Te Pae O Uta - Te Ao Māori Framework Quarterly Progress Update

File Number: A5195840

Author: Llani Harding, Pouhautū Te Hono - Manager - Te Hono

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

TAKE PŪRONGO / Purpose of the Report

To provide Te Kuaka Te Ao Māori Committee with a progress update on Te Pae o Uta.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Progress on Te Pae o Uta framework initiatives include updates on:

- Te Rōpū Tupuwanawana (Te Rōpū) – Te Pae o Uta steering group

- Te Pae o Uta dashboard and reporting

- Far North Holdings (CCO)

- Awards

TŪTOHUNGA / Recommendation

That Te Kuaka – Te Ao Māori Committee receive the Te Pae O Uta - Te Ao Māori Framework Quarterly Progress Update.

tĀHUHU KŌRERO / Background

The Far North District Council (FNDC) adopted the Te Pae o Uta Framework in the Council hui (resolution 2023/8 dated 7 September 2023). The overall principles for council in respect of the Te Pae o Uta are to:

· Recognise He Whakaputanga o te Rangatiratanga o Nu Tireni (Declaration of Independence) and Te Tiriti o Waitangi (Treaty of Waitangi) as the founding covenants of Te Tai Tokerau and Aotearoa respectively;

· Acknowledge the importance of relationships both tangible and intangible e.g. Ngā Atua, Whenua, Mauri ō Te Wai, Taiao (Oranga Taiao, Oranga Tangata);

· Focus on the pursuit of excellence in the Te Ao Māori space;

· Valuing Te Ao Māori requires staff to understand key Māori concepts and practices;

· Acknowledge kōrero tuku iho at FNDC by recognising iwi and hapū kōrero.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Implementation of Te Pae o Uta is progressing well, across the organisation.

Memorandums of Understanding (MOUs) and Iwi/Hapū Environmental Management Plans (IHEMPs)

Council continues to work alongside Iwi and Hapū to develop MOUs.

FNDC recently signed an MOU with Te Rūnanga o te Rarawa on 23 May 2025. A further two MOUs/Mana Whakahono a Rohe are progressing well with an aim to have these signed prior to 1 July 2025. The Chief Executive (CE) and Kahika continue to support staff to engage with all Iwi CEs and Chairs regarding MOUs with Council.

Te Rōpū Tupuwanawana (Te Rōpū)

Te Rōpū meets monthly to discuss progressing Te Pae o Uta through Council and contributes to the statistics collation, monitoring of Te Pae o Waho and Ka Irihia.

Te Pae o Uta Dashboard and Reporting

Te Hono have continued to provide 6-weekly check-ins with staff on their committed goals for each department.

Staff have now developed six goals per team and Te Hono is measuring how each team will meet the obligations of Te Pae o Uta.

Quantifying Te Pae o Uta:

The impacts of Te Pae o Uta can be seen in Council system, process and change through a number of initiatives. A snapshot of those for example:

· Dedicated Resource undertaking Papakainga Resource Consent allocations

· Review of Rating Relief Policies

· Collection of Māori business data within procurement process

· Alignment of Climate Adaptation work programme to Te Pae o Uta

· Building consent guidance for Māori landowners

· Increased communications on Whenua Māori roadshows and significant events across the district

· Inclusion of Te Pae o Uta in all job descriptions alongside the translation of job titles for council staff

· Te Pae o Uta inclusion in all council approved strategies and policy.

The following dashboard provides a snapshot of progress:

A screen shot of a computer

AI-generated content may be incorrect.

Te Pae o Waho

The third cohort of akonga (students) begin Monday 9 June. This cohort will be completing Levels 1-3, online and across 3 locations: Monday - online, Tuesday -Te Ahu, Wednesday – Kaikohe, and Thursday – Kerikeri.

Current enrolments:

A screenshot of a computer

AI-generated content may be incorrect.

Te Pae Waiata

Waiata lessons have been combined with Te Pae o Waho classes starting Monday 9 June.

Te Pae Waiata booklets are available to staff as hardcopies and to download using QR codes.

Waiata is now a weekly, locational opportunity for staff now being undertaken at all of our major offices lead by Te Hono staff.

Te Hono staff are preparing wider council staff to improve confidence and delivery when supporting internal hui and events, thereby enhancing cultural competency across the organisation.

Kōrero Mai te Reo

Kōrero Mai te Reo is FNDC’s cultural competency app designed by staff on a platform designed by Kiwa Digital. The app has been active since 2010. The purpose of the app is to enable consistent learning and understanding by staff utilising various channels. Staff can continue to learn outside any formal class, using the app which makes it convenient. The app is publicly available and can be downloaded via App Store or Google Play.

An analysis and thorough editing process was undertaken by Te Hono staff and sent back to the provider for a quote. Further budgetary provisions to update and upgrade the app will be looked at in the new financial year.

Far North Holdings (FNHL)

Incorporating Te Pae o Uta into FNHL business as usual remains a key focus.

Far North Holdings staff have not committed to six goals yet towards Te Pae o Uta but have shown interest in attending Te Pae o Waho courses.

Ensuring FNHL staff commit to Te Pae o Uta will be a key priority for the Council in the 2025-2026 financial year.

Awards

Applying for appropriate awards for the Te Pae o Uta - Te Ao Māori Framework is important to provide recognition of the framework's innovative and culturally grounded approach to guiding and improving FNDC’s responsiveness and inclusiveness of Te Ao Māori across the organisation for improved decision-making, Māori well-being and success. Awards can validate the value of integrating Te Ao Māori principles into organisational practices, encouraging respect for and adherence to Te Tiriti o Waitangi and He Whakaputanga.

Additionally, recognition through awards enhances the framework's visibility, fostering collaboration and investment in Māori-led initiatives. It acknowledges the mahi of those involved, inspiring others to prioritise culturally responsive frameworks while strengthening the identity, mana, and aspirations of Māori communities.

Awards that have been applied for:

· Oct 2024 - Human Resources New Zealand (HRNZ) Mana Tangata - Emerging or Leader Māori HR Award. “The Award is for individuals/organisations who have implemented significant programmes that involve integrating Māori cultural values and tikanga into their practices including HRM policies. Entry into this Award category requires demonstration of tangible improvement in outcomes for Māori in the workplace”.

FNDC was a finalist for this award, and Councillors Rākena and Halkyard-Harawira attended the awards evening alongside Te Hono and People & Capability staff. Unfortunately, the award went to another finalist, but the awards process was described as a good learning experience.

· March 2025 - Taituarā Local Government Excellence Awards – “Te Tohu Waka Hourua (the Double Canoe) – the Buddle Findlay Award for Excellence in Māori-Council Partnerships” category. The award application was submitted to Taituarā, and the awards ceremony will be held at the Taituarā Gala Dinner 12 June 2025 where winners will be announced.

· May 2025 – Super Local Awards – Tū Kotahi award –

o An announcement of shortlisted entries will be made on 19 June.

o Winners will be announced at the LGNZ SuperLocal Awards night at the Te Pae Convention Centre on 17 July.

This award is for an innovative collaboration or partnership that’s delivered a brilliant outcome – one that has had a significant positive impact on all or part of a community’s social, economic, environmental and/or cultural wellbeing. Whether a council’s worked with one or multiple collaborators, they’ve taken a genuine partnership approach built on trust, respect and innovation. The outcome of this partnership or collaboration will have long-lasting benefits to their community.

Future awards:

· 29 June 2025 – Nga Tohu Reo Māori, Māori Language Awards - Uplifting te reo Māori   

This award recognises kaupapa in the private sector that encourage people to support and value te reo Māori and see it as a key part of our national identity.

“Nominees may be businesses who have built te reo Māori into their mahi and interactions with New Zealanders, creating bilingual product lines, moving to prominent bilingual signage, integrating te reo into a large public events, increasing te reo Māori content or commentary on international profile games, correcting long-held mispronunciation or spelling in a business name or product, introducing te reo Maori as part of their service offerings or how they do business everyday i.e. bilingual banking apps”.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Activities are undertaken within existing group budgets.

Budgetary considerations to update and upgrade the Kōrero Mai Te Reo app will be looked at in the new financial year.

Āpitihanga / Attachments

Nil