Agenda of Ordinary Council Meeting - Thursday, 5 June 2025

Ka tuku mātou kia kaha mai ngā māngai kua whiriwhirihia mō Te Kaunihera o Te Hiku o te Ika ki te mahi me te ngākau auaha me te whakamahi i ngā pūkenga me te mātauranga i roto i ngā wānanga me ngā whakataunga kia whakatūria ai tētahi Hapori e matatika ana, e tū kotahi ana ka mutu ka whakapiki anō i te oranga o tō tātou rohe, ka whakatau anō i ngā take o te rohe i runga i te tika me te pono.

We ask that through Council discussions and decisions the representatives we have elected may govern the Far North District with imagination, skill and wisdom to achieve a fairer and more united Community that enhances the wellbeing of our district and solves the District’s problems efficiently and effectively.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

Elected Member - Register of Interests

3 Ngā Tono Kōrero / Deputations

No requests for deputations were received at the time of the Agenda going to print.

4 Ngā Kōrero A Te Kahika / Mayoral Announcements

Ordinary Council Meeting Agenda

5 June 2025

5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

File Number: A5056472

Author: Amber Wihongi-Alderton, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Council to confirm that the minutes are a true and correct record

of previous meetings.

tŪtohunga / Recommendation

That Council confirm the minutes of the Council meeting held 8 May 2025 are a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes

of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed

by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the

substance of the minutes in any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes are a true and correct record of the

previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Āpitihanga / Attachments

1. 2025-05-08 Council Minutes - A5200360 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy.	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in confirming minutes from previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Council Meeting Agenda

5 June 2025

6 Ngā Pūrongo / Reports

6.1 Control of Earthworks Bylaw - Analysis of Submissions and Continuation of Bylaw

File Number: A5167256

Author: Dan Bowmar, Policy Advisor

Authoriser: Angie Thomas, Acting Chief Financial Officer

Take Pūrongo / Purpose of the Report

To seek approval to continue the Control of Earthworks Bylaw without amendment under sections 145 and 146 of the Local Government Act 2002.

WhakarĀpopoto matua / Executive Summary

· On 03 October 2019, Council approved the Control of Earthworks Bylaw under the Local Government Act 2002

· On 12 September 2024, following review, Council approved the continuation of the Control of Earthworks Bylaw without amendment

· The Local Government Act 2002 requires that Council consult when continuing a bylaw without amendment

· On 12 December 2024 the Control of Earthworks Bylaw was approved to go out for consultation under Section 146 of the Local Government Act 2002

· Consultation was undertaken from 10 February - 13 March 2025, and oral submissions were heard by Council on 01 April 2025

· It is recommended that the Control of Earthworks Bylaw is continued without amendment.

tŪtohunga / Recommendation

That Council:

a) approve the recommendations in attachment 1 that no changes are made to the Control of Earthworks bylaw

b) determine that the Control of Earthworks Bylaw is:

i. still the most appropriate way to address the perceived problems

ii. is the most appropriate form of bylaw; and

iii. does not give rise to any implications under the New Zealand Bill of Rights Act 1990

c) approve the continuation of the Control of Earthworks Bylaw without amendment under sections 145 and 146 of the Local Government Act 2002.

1) TĀhuhu kŌrero / Background

On 03 October 2019 (resolution 2019/37 refers), Council resolved to make the Control of Earthworks Bylaw (Bylaw) to enforce and regulate issues related to the control of earthworks in the Far North District, under section 145 of the Local Government Act 2002 (LGA).

On 12 September 2024 (resolution 2024/125 refers), in accordance with section 158 of the Local Government Act 2002, Council completed the statutory five-year review of the Bylaw.

On 12 December 2024 (resolution 2024/171 refers), Council approved to consult with the public as directed by section 156(1)(b) LGA and used the statutory process as outlined under section 82 of the LGA.

Public consultation has been undertaken in compliance with section 82 requirements, and Council must now decide the future of the Bylaw in consideration of the public feedback received.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Summary of submissions

Forty submissions were received, thirty-seven were written submissions (32 online and 5 by email) and three were oral submissions. The chart below shows the level of support for the proposed bylaw among the written submissions:

A screenshot of a computer screen

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Three people who made written submissions asked to submit verbally to Council and were heard by Council on 09 July 2024. Two of these supported the continuation of the Bylaw. One was unable to present on the day.

Overview of feedback

The majority (27/37) of the submitters support the continuation without amendment of the Control of Earthworks Bylaw. Most submitters indicated general support for the control of earthworks.

Eleven submissions discussed environmental concerns and enforcement. These included calls for processes to support affected landowners, especially regarding Council land, seeking a balance between development and environmental protection, and stressing the need for stronger environmental safeguards and erosion control.

Two submissions discussed Tangata Whenua involvement and requested formal involvement of hapū in earthworks decisions.

The ten submissions that did not support the continuation of the Bylaw were due to practicality and over-regulation, calls for stronger regulation, and opposition based on perceived government overreach, property rights violations, bureaucratic inefficiency, high compliance costs, and general distrust in Council.

One submission (jointly submitted by four telecommunications companies), requested a full exemption from the Bylaw for network utility operators and recommended that the Control of Earthworks should be regulated through the District Plan alone, avoiding overlapping or outdated Bylaw provisions.

Staff agreed with the recommendation that the exemption sought from the telecommunications companies is better managed by the RMA. Decisions on the Proposed District Plan are scheduled for May 2026. It is intended that the Proposed District Plan provisions will replace the need for a bylaw. In the meantime, most of the earthworks undertaken by the telecommunications companies, are exempt under the Bylaw. Staff advise that any works requiring an earthworks permit because they exceed the limits outlined in clause 7.1 of the Bylaw, e.g. earthworks exceeding 50m3, will need to be applied for, as outlined in clause 7.2 of the Bylaw. This is to ensure the continued enjoyment and reasonable use of land by neighbouring property owners.

Once the Proposed District Plan provisions are in place, staff will recommend to revoke the bylaw.

Staff recommendation

The submissions received regarding the continuation without amendment of the Control of Earthworks Bylaw align with the report presented to Council on 12 September 2024. Therefore, the Bylaw should continue without amendment.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The Bylaw has been reviewed as per the requirements under section 158 and 160 of the Local Government Act 2002. The Bylaw should continue without amendment.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no operational costs for continuing the bylaw without amendment.

Āpitihanga / Attachments

1. Analysis of Submissions - Control of Earthworks Bylaw - April 2025 - A5213634 ⇩

2. Control of Earthworks Bylaw 2019 final - A2659463 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	In line with the Significance and Engagement policy the recommendation continue the Bylaw is consistent with existing plans and policies. Therefore, the level of significance is low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Local Government Act, section 145, 146 apply to the decisions recommended in this report.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The bylaw recommended in this report has District wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Seeking the views and input of iwi in the development of bylaws is integral. Māori were given an opportunity to contribute during the consultation stage of the bylaw development process, and a number of submissions were made from a Māori perspective.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Affected and interested parties who were included in the Bylaw development and consultation process included: · local residents and land owners affected by earthworks activities · commercial operators of earthworks activities · Telecommunications companies
State the financial implications and where budgetary provisions have been made to support this decision.	The operational costs for amending the Bylaw are expected to be minimal (less than $1,000 plus staff time and resources) and will be met from existing operational budgets.
Chief Financial Officer review.	This report has been reviewed by the Chief Financial Officer.

Ordinary Council Meeting Agenda

5 June 2025

6.2 Solid Waste Strategy Proposal for Public Consultation

File Number: A5181023

Author: Virginia Smith, Policy Advisor

Authoriser: Angie Thomas, Acting Chief Financial Officer

Take Pūrongo / Purpose of the Report

To seek approval to commence public consultation on a draft Solid Waste Strategy (SWS).

WhakarĀpopoto matua / Executive Summary

· On 4 May 2023 the Council completed the statutory review of its current Waste Management and Minimisation Plan (WMMP) that was set for the period 2017-2023.

· The review report found that the set waste targets in the WMMP were unachievable within the six-year life span of any one WMMP and that a longer-term strategy would allow Council to set and potentially achieve its district-wide waste targets.

· Council resolved (resolution ref: 2023/45) to develop a new Solid Waste Strategy (SWS) that extends to 2050 to support Council with long term planning, particularly for new or improved infrastructure development, climate change and predicted demographic changes in the District.

· A draft SWS (attachment 1) has been prepared to align with both Government and Council’s strategic directions, including the new Waste Resource Efficiency Strategy (WRES) released in March 2025.

· Council must now decide on whether the draft SWS can proceed to going out for public consultation.

tŪtohunga / Recommendation

That Council:

a) Adopt the Proposal in Attachment 1 to be released for public consultation to meet the requirements of section 82 of the Local Government Act 2002.

b) Approve that the period for making written submissions on the proposal will be a minimum of 4 weeks.

c) Delegate authority to the Mayor to decide on the date of oral presentation/s of submissions.

d) Authorise the Chief Executive to make any necessary minor drafting or presentation amendments to the Proposal to correct errors or omissions, or to reflect the decisions made by the Council prior to final publication and public release.

1) TĀhuhu kŌrero / Background

Through the statutory review of Council’s WMMP (2017-2023), Council determined that a waste strategy was required to ensure that Council’s overarching waste treatment vision and objectives provides can provide the strategic direction that guides the current and future WMMPs through to 2050. This approach ensures continuity and alignment with the vision of Council’s Far North 2100– He Whenua Rangatira - A district of sustainable prosperity and wellbeing.

When undertaking the procurement process for the Waste Services contract, a conflict between the two projects was identified. Work on the WMMP was therefore temporarily paused during the procurement process. Work on the WMMP resumed in April 2024, after the waste management contracts were awarded in March 2024.

To support the development of the SWS, Council established a Solid Waste Rōpū Mahi (Working group), comprising of both Māori and non-Māori community representatives and subject matter experts in waste. The Rōpū Mahi has collaborated with Council staff to help identify key waste priorities and ensure that the draft SWS reflects both long-term district-wide objectives and the behavioural changes required to support the transition to a circular economy.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The introduction of the draft SWS has effectively created a Waste Strategic Framework (Diagram 1), under which all Council’s WMMP workplans, infrastructure planning, grants and or funding decisions and actions can be advanced to achieve the SWS vision and objectives over the next 25 years.

Diagram 1: Waste Strategic Framework

A diagram of a strategy

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The Waste Strategic Framework provides:

· Better guidance and transparency for Council decision-makers and communities

· Clarity of the strategic direction both in the long-term (SWS with vision and outcomes) and short-term (WMMPs with priorities, objectives and six-year workplan)

· Long-term planning abilities. Council will be able to identify, plan and implement new or improved infrastructure and services in a strategic and staged way over the next 25 years.

· The SWS will guide the Council in correctly prioritising and achieving each WMMP workplan in alignment with the overarching vision and objectives of the SWS.

It raises the level of transparency in Council decision-making regarding waste activities and their prioritisation. The Waste Strategic Framework also provides clear monitoring and performance measurements integrated into the WMMP workplans, to support future performance reviews and easier compliance with statutory Waste Assessment reporting under the WMA.

Legislative requirements for consultation

There are no legislative requirements for creating a draft SWS, however the Local Government Act 2002 (LGA) provides certain considerations for deciding whether or not to consult with the public on the proposed SWS.

Staff have completed a significance analysis to determine the appropriate level of public engagement as per Council’s Significance and Engagement Policy 2021 (SEP).

Analysis found that:

· the Proposal’s subject matter is known to have a medium level of public interest.

· the Proposal will have an impact on the social, economic, environmental or cultural wellbeing of the District over its 25-year lifespan, however its long-term implementation period enables Council to mitigate any negative effects.

The SEP analysis concluded that the Proposal is of medium significance and that public consultation to inform Councils decision is required. The Proposal complies with the requirements of section 82 LGA.

Consultation process

Public consultation on the draft SWS Proposal will occur simultaneously with the public consultation for the proposed draft Waste Management and Minimisation Plan (WMMP). This aims to enhance public comprehension of the interrelationship between the documents and to provide education on the Waste Strategic Framework (Diagram 1).

Section 82 of the Local Government Act 2002 does not stipulate a minimum length of time for consultation, however a consultation period of at least four weeks is considered best practice. Therefore, consultation will open on 06 June 2025 and close 06 July 2025, which is a period of four weeks.

Council staff recommend people be encouraged to present their views primarily by making comments or submissions via the Council’s website. A submission form will be provided for download on the website for people to print and use to make written submissions either by post or delivery to Council offices. A small number of printed copies of the proposal document and submission form will be made available at Council offices for people to use if they are not able to print the documents themselves. A link to the webpage for making submissions will be emailed to the Council’s “subscribers” database and publicised on the Council’s social media pages.

Council staff will be available to discuss the Proposal with interested and affected parties during the consultation period. The Proposal will most likely be of interest to the public and Council staff expect there may be requests to present submissions orally to elected members. Staff therefore recommend the Council delegate, to the Mayor, the power to arrange and change the date of the oral presentations of submissions.

Ngā Kōwhiringa/Options

Council is required to consider the reasonably practicable options in accordance with section 77(1) of the LGA.

The proposed SWS is not required by legislation, however due to the requirements of section 77(1) and the review process of the statutory WMMP, Council has two reasonably practicable options to consider.

Option	Advantages	Disadvantages
1. Adopt the Proposal outlined in Attachment 1 for public consultation	· Fulfils Councils directives from the 4 May 2023 Council meeting · Aligns with: o Council’s Far North 2100 objectives o Long-Term Plan 2021-2031 vision o Government Waste and Resource Efficiency Strategy 2025 · Enables long-term, integrated, and strategic planning for waste management · Provides the objectives for aligning funding and resourcing decisions with Waste Management and Minimisation Plans · Opportunity to educate and engage the public on the Solid Waste Strategy and its integration with statutory documents · Supports transparent and participatory decision-making process in line with the Local Government Act 2002 consultation principles · Builds community buy-in and trust in Councils waste initiatives, improving implementation success.	· Public feedback could result in requests for changes, potentially requiring adjustments to the proposed Solid Waste Strategy.
2. Adopt the draft Solid Waste Strategy contained in Attachment 1 and determine not to consult the public on the proposal	· Reduces costs associated with public consultation · Will accelerate implementation of the Solid Waste Strategy.	· Limits transparency and accountability in decision making · Inconsistent with the expectations of the Solid Waste Rōpū Mahi (Working group) · Misses the opportunity to gather valuable community insights and local knowledge · Reduces public understanding of the Solid Waste Strategy and its long-term goals · Increases the risk of public opposition or lack of support during implementation of the Waste Management and Minimisation Plans
3. Determine to not make the Solid Waste Strategy	· None identified	· Contradicts previous Council decisions · Undermines strategic planning and long-term investment in waste infrastructure and services · Misaligns with Far North 2100, the Long-Term Plan 2021-2031 vision, and Council’s Climate Change objectives · Inefficient use of Council resources that have been used to develop the Solid Waste Strategy · Public will lack a clear understanding of Council’s vision for waste management · May erode stakeholder confidence and harm Council’s reputation for strategic leadership

Staff recommend option 1: Adopt the Proposal outlined in Attachment 1 for public consultation

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

At its 4 May 2023, meeting (report ref: A4162375), Council determined that its waste targets could not be met within the six-year life span of a single WMMP and resolved to develop a longer-term strategy (resolution ref: 2023/45).

A draft SWS extending to 2050, has since been prepared. It supports long-term planning and aligns with Government and Council strategic directions.

Given the strategy’s long-term implications on community wellbeing’s, infrastructure, and the level of public interest, consultation is appropriate under Council’s Significance and Engagement Policy.

The Proposal in Attachment 1 meets statutory requirements for consultation under section 82 of the LGA.

Next steps

If the Council adopts the recommendation, staff will implement the SWS public engagement plan and aim to present the final proposed SWS for adoption consideration to the August 2025 Council Meeting.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The operational cost of consultation on the draft SWS is expected to be minimal (less than $1000 plus staff time and resources) and will be met from within existing budgets.

Āpitihanga / Attachments

1. ATT 1 Solid Waste Strategy Consultation Document 2025 - A5191987 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The Solid Waste Strategy has been assessed under the Significance and Engagement Policy as Medium significance. Public consultation is considered appropriate to inform Council’s decision making.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The following policies and legislation apply to the decisions in this report: · the Government Waste and Resource Efficiency Strategy 2025 · section 82 of the Local Government Act 2002
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The recommendation has district wide relevance. Therefore, the views of the Community Boards have not been sought.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The Solid Waste Rōpū Mahi (Working Group) consisted of iwi/hapū representatives that fed into the development of the proposed draft Solid Waste Strategy. Māori at a district wide level will be given an opportunity to contribute during the consultation stage of the draft SWS proposal.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The public were invited to engage via an online survey to share their views on the vision for waste management in the Far North. Affected and interested parties have been given an opportunity to share their views and preferences throughout the SWS development process including: · Community group representatives concerned about waste minimisation · Businesses representatives working within waste minimisation · Ministry for the Environment · Ngā Tai Ora – Public Health Northland · General Public
State the financial implications and where budgetary provisions have been made to support this decision.	The operational cost of consultation on the draft SWS is expected to be minimal (less than $1000 plus staff time and resources) and will be met from within existing budgets.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Ordinary Council Meeting Agenda

5 June 2025

6.3 Waste Management and Minimisation Plan - Statement of Proposal

File Number: A5174309

Author: Virginia Smith, Policy Advisor

Authoriser: Angie Thomas, Acting Chief Financial Officer

Take Pūrongo / Purpose of the Report

To seek approval to go out for public consultation on the draft Waste Management and Minimisation Plan.

WhakarĀpopoto matua / Executive Summary

· Council must have a Waste Management and Minimisation Plan (WMMP) under the Waste Minimisation Act 2008 (WMA).

· On 4 May 2023, the current WMMP (2017-2023) was reviewed within the statutory six-year period and completed by Council.

· A draft WMMP has been prepared in collaboration with the Solid Waste Rōpū Mahi (Working group).

· As directed by section 44(e) of the WMA, Council is required to publicly consult on the proposed draft WMMP using the section 83 Local Government Act 2002 (LGA) process.

· Council must now decide whether to adopt the Statement of Proposal (Attachment 1) and proceed with public consultation.

tŪtohunga / Recommendation

That Council:

a) Adopt the Statement of Proposal as provided in Attachment 1 of this agenda report for public consultation

b) Approve, the period for making written submissions on the proposal will be a minimum of one month.

c) Delegate authority to the Mayor to decide on the date of oral submissions.

d) Authorise the Chief Executive to make any necessary minor drafting or presentation amendments to the Statement of Proposal to correct errors or omissions, or to reflect the decisions made by the Council prior to final publication.

1) TĀhuhu kŌrero / Background

Council must have a Waste Management and Minimisation Plan (WMMP) under the Waste Minimisation Act 2008 (WMA).

On 4 May 2023 (Resolution ref: 2023/45), in accordance with section 50(1)(b) of the WMA, Council completed the statutory review of the WMMP 2017-2023.

The findings of the review concluded that the WMMP 2017-2023:

· is no longer consistent with the National Waste Strategy and therefore does not adhere to legislative requirements

· does not follow best practice policy development processes

· does not address the issue of illegal dumping

· does not use the most appropriate targets to measure waste minimisation.

Following considerations of these findings and assessment of available reasonably practicable options, Council resolved to develop a new WMMP, to be supported by a long-term Solid Waste Strategy (SWS). The SWS will provide the overarching waste vision and objectives along with the strategic direction to guide the current and future WMMPs through to 2050. This approach ensures continuity and alignment with the vision of Council’s Far North 2100, and the Long-Term Plan 2021-2031 – He Whenua Rangatira - A district of sustainable prosperity and wellbeing.

To support this work, Council established a Solid Waste Rōpū Mahi (Working group), comprising of both Māori and non-Māori community representatives and subject matter experts in waste and legal. The Rōpū Mahi (Working group) has collaborated with Council staff to help identify key waste priorities and ensure that the draft WMMP reflects both district-wide and local needs.

The resulting draft WMMP has been prepared in alignment with:

· The amended provisions of the WMA

· The updated 2025 Waste Assessment as required under section 44(d) of the Act (Appendix 1 to the Statement of Proposal)

· The recently released Government Waste Resource Efficiency Strategy (WRES); and

· Councils identified higher order documents that contain strategic and operational priorities applicable to waste management across the district.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

At the 04 May 2023 Council Meeting, (report ref: A4162375) the Council also resolved to develop a 25-year waste strategy alongside the development of the WMMP to provide a consistent focus across this and future WMMPs as well as to assist with long-term infrastructure planning.

The introduction of the draft SWS has effectively created a Waste Strategic Framework, under which all Council’s waste management and minimisation planning, decisions, workplans and actions are advanced in a single direction over the next 25 years.

The creation of SWS with the inclusion of the four WMMPs aims to provide a long-term, consistent direction for district-wide waste treatment, leading to the creation of the Waste Strategic Framework (Diagram 1).

The creation of FNDCs Waste Strategic Framework

Diagram 1: FNDC Waste Strategic Framework

A diagram of a strategy

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The framework will guide the district in prioritising and achieving each WMMP workplan in alignment with the overarching objectives and direction of the SWS. It enhances transparency in Council decision-making regarding waste activities and their prioritisation. With clear monitoring and performance measurements integrated into the WMMP workplans, the framework will support easier compliance with statutory Waste Assessment reporting requirements under the WMA.

Funding Council’s WWMP workplan

Council funding will be essential for implementing the WMMPs and achieving the long-term goals of the SWS. Sufficient funding will allow the Council to develop and maintain effective infrastructure for waste collection, recycling, and diversion programs amid evolving waste management challenges.

The Solid Waste Rōpū Mahi (Working group) along with Council staff have identified the need for investment in either new or upgraded recycling, composting, and waste processing facilities, to improve efficiency and meet growing community expectations for sustainable waste management practices that are based on the principles of kaitiakitanga – environmental stewardship.

Funding will need to be committed to enable the expansion of kerbside collection services to ensure proper waste disposal and resource recovery, including educational campaigns that incorporate Māori perspectives on sustainability.

Additionally, Council commitment to provide an annual contestable fund will be crucial for fostering behavioural change through community-led initiatives with criteria prioritising initiatives that incorporate or respect Māori cultural values. By empowering local iwi and organisations and local businesses to implement waste minimisation projects, Council can harness grassroots and industry knowledge while ensuring solutions are tailored to each community’s needs and values, strengthening the collective responsibility for the health of the environment.

The funding of specific WMMP implementation actions will continue to be allocated via the Long-Term Plan or sourced through the Waste Levy Fund. The Waste Levy Fund can only be used for activities identified in the WMMP. Business cases will be presented to Council for decision as applicable.

Legislative Compliance

The proposal is the outcome of a statutory review of the WMMA as required by section 50 of the WMA, followed by Council’s decision to make a new WMMA. Before making a final decision, the Council must:

· consult on the proposal in accordance with the requirements of section 44(e) of the WMA

· determine that the draft WMMP meets legislative criteria

· decide on any amendments after having considered public feedback

To meet the statutory consultation requirements, Council must use the special consultative procedure (section 83 of the LGA) and adopt a Statement of Proposal, that includes the proposed draft WMMP, for public consultation.

Consultation process

The proposed draft WMMP public consultation will occur simultaneously with the public consultation for the proposed draft Solid Waste Strategy. This alignment aims to enhance public comprehension of the interrelationship between the documents and to provide education on the Waste Strategic Framework (Diagram 1).

Section 83 of the Local Government Act 2002 stipulates a minimum one month for consultation. Therefore, consultation will open on 06 June 2025 and close 06 July 2025, which is a period of one month.

Council staff will be available to discuss the Statement of Proposal with interested and affected parties during the consultation period. The Statement of Proposal will most likely be of interest to the public and Council staff expect there may be requests to present submissions orally to elected members. Staff therefore recommend the Council delegate, to the Mayor, the power to arrange and change the date of the oral presentations of submissions.

Ngā Kōwhiringa/Options

The content of the Statement of Proposal (Attachment 1) has been developed based on reasonably practicable options previously considered and decided by the Council at the 4 May 2023 Council meeting.

The options at this stage of the review process are therefore limited to the following two reasonably practicable options:

Option	Advantages	Disadvantages
1. Adopt the Statement of Proposal in Attachment 1.	· The proposed draft Waste Management and Minimisation Plan fulfils Councils directives given at the 4 May 2023 Council meeting · Ensures legislative compliance · Aligns with Governments Waste and Resource Efficiency Strategy 2025 · Enables Council to access Government funding · Provides an opportunity to educate our communities about how the Waste Management and Minimisation Plan will work to address their identified priorities · Enables more community collaboration opportunities · Aligns with Council’s Far North 2100 objectives and the Long-Term Plan 2021-2031 vision	· None identified
2. Propose further changes to the draft Waste Management and Minimisation Plan to be presented at a future Council meeting for public consultation adoption.	· An amended proposed draft Waste Management and Minimisation Plan will also fulfils Councils directives given at the 4 May 2023 Council meeting	· Does not reflect Council’s best use of resources. · Public may become confused if the Waste Management and Minimisation Plan and the Solid Waste Strategy are consulted on at different times. · Prolongs implementation of the Waste Management and Minimisation Plan actions and work plan. · Waste Levy Fund will only apply to actions identified in the Waste Management and Minimisation Plan 2017-2023.
3. Do not continue with the new draft Waste Management and Minimisation Plan	· None identified	· Waste Levy Fund will only apply to actions identified in the Waste Management and Minimisation Plan 2017-2023. · Waste Management and Minimisation Plan actions will not be able to reflect the current community waste views and priorities. · May lead to reputational harm for Council.

Staff recommend option 1.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Council is required to adopt a Statement of Proposal in accordance with section 83 of the Local Government Act 2002 as directed by section 44(e) of the Waste Minimisation Act 2008.

Staff have completed the Statement of Proposal for the draft WMMP in alignment with applicable statutory requirements.

Council must now decide whether or not to adopt the Statement of Proposal and begin public consultation.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The operational cost of consultation on the draft WMMP is expected to be minimal (less than $1000 plus staff time and resources) and will be covered through existing operational costs and staff resourcing.

Adopting the WMMP will require the continued commitment of funding and resourcing to be included into Councils Long-Term Plan. Some expenses could be offset through Councils:

· Fees and charges

· Waste Levy Fund

· Central Government funding

The funding of specific WMMP implementation actions is allocated via the Long-Term Plan or sourced through the Waste Levy Fund. The Waste Levy Fund can only be used for activities identified in the WMMP. Business cases will be presented to Council for decision as applicable.

Āpitihanga / Attachments

1. ATT 1 Draft Waste Management and Minimisation Plan Statement of Proposal 2025 - A5192445 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The level of significance is medium-high and Council is required by the Waste Minimisation Act 2008 to use section 83 of the Local Government Act 2002.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The following policies and legislation apply to the decisions in this report: · Section 44(e) Waste Minimisation Act 2008 · section 83 of the Local Government Act 2002
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The recommendation has district wide relevance. Therefore, the views of the Community Boards have not been sought
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The Solid Waste Rōpū Mahi (Working Group) consisted of iwi/hapū representatives that feed into the development of the proposed draft Waste Management and Minimisation Plan. Māori at a district wide level will be given an opportunity to contribute during the consultation stage of the draft Waste Management and Minimisation Plan proposal.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Ngā Tai Ora – Public Health Northland were consulted on the Waste Assessment as required by the Waste Minimisation Act 2008. The public were invited to engage via an online survey to share their views on the vision for waste management in the Far North. Affected and interested parties have been given an opportunity to share their views and preferences throughout the Waste Management and Minimisation Plan development process including: · Community group representatives concerned about waste minimisation · Businesses representatives working within waste minimisation · Ministry for the Environment · Ngā Tai Ora – Public Health Northland · General Public
State the financial implications and where budgetary provisions have been made to support this decision.	The operational cost of consultation on the draft Waste Management and Minimisation Plan is expected to be minimal (less than $1000 plus staff time and resources) and will be covered through existing operational costs and staff resourcing.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Ordinary Council Meeting Agenda

5 June 2025

6.4 Committee Recommendations and Resolutions - May 2025

File Number: A5202121

Author: Amber Wihongi-Alderton, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

· To increase governance oversight of Committee business/discussions.

· Communicate resolutions of Committee meetings.

· Escalate Committee recommendations to Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

Since the last Council meeting, the following Committee meetings were held:

· 14 May 2025 – Te Miromiro-Assurance, Risk, and Finance Committee

· 20 May 2025 – Te Koukou-Transport and Infrastructure Committee

Te Miromiro – Assurance Risk and Finance Committee made a recommendation to Council which is recommended below for Council approval.

There were no recommendations from Te Koukou – Transport and Infrastructure Committee - those minutes are attached for information only.

TŪTOHUNGA / Recommendation

That Council approve the revised ‘Te Miromiro – Assurance, Risk & Finance Committee Terms of Reference’, including the work plan, as presented to the Te Miromiro – Assurance, Risk & Finance Committee on 14 May 2025 for adoption.

tĀHUHU KŌRERO / Background

This is a regular report to provide greater governance oversight of discussions that occur at Committee meetings and to avoid duplication of reading for Councillors for decisions that are recommended to them, from each Committee meeting.

Copies of Committee meeting minutes that have occurred since the last ordinary Council meeting are attached for information.

From time to time, Committee’s discuss items that are outside their delegations. This report, when necessary, will highlight recommendations from each Committee to Council for decision.

Information about Council, Committee or Community Board meetings is publicly available at https://infocouncil.fndc.govt.nz/

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The Committee meetings held since the last Council meeting are listed here, along with a link to information where a recommendation from the Committee is made to Council.

14 May 2025 – Te Miromiro-Assurance, Risk and Finance Committee

The following resolution was carried:

RESOLUTION 2025/24

That Te Miromiro – Assurance, Risk and Finance Committee;

a) receive the Te Miromiro – Assurance, Risk & Finance Committee Terms of Reference Update report, and

a) recommend that Council approve the revised Terms of Reference (including the work plan), as outlined in Option 1 of this report, for adoption.

CARRIED

Te Miromiro – Assurance, Risk and Finance Committee recommends the following to Council:

Supporting Information:

Supplementary Agenda of Te Miromiro - Assurance, Risk and Finance Committee Meeting – Wed, 14 May 2025

20 May 2025 – Te Koukou-Transport and Infrastructure Committee

There were no decision items at this meeting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This report does not intend to repeat the financial implications, options or decision-making requirements for the recommendations listed. Please review the agendas via the provided links for further information.

Āpitihanga / Attachments

1. 2025-05-14 Te Miromiro - Assurance, Risk and Finance Committee Minutes - A5202236 ⇩

2. 2025-05-20 Te Koukou - Transport and Infrastructure Committee Minutes - A5202234 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Please refer to the Committee agenda, and relevant report.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Please refer to the Committee agenda, and relevant report.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Please refer to the Committee agenda, and relevant report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Please refer to the Committee agenda, and relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Please refer to the Committee agenda, and relevant report.
State the financial implications and where budgetary provisions have been made to support this decision.	Please refer to the Committee agenda, and relevant report.
Chief Financial Officer review.	Please refer to the Committee agenda, and relevant report.

Ordinary Council Meeting Agenda

5 June 2025

7 Ngā Pūrongo Taipitopito / Information Reports

7.1 Community Board Minutes - May 2025

File Number: A5206937

Author: Amber Wihongi-Alderton, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

To provide an overview of resolutions made by Community Boards with an opportunity for Chairpersons to speak with Council about pertinent discussions held at Community Board.

WHAKARĀPOPOTO MATUA / Executive SummarY

Minutes from Te Hiku, Bay of Islands-Whangaroa and Kaikohe-Hokianga Community Board May 2025 meetings are attached for Council information.

TŪTOHUNGA / Recommendation

That Council note the following Community Board minutes:

· 13 May 2025 Te Hiku Community Board;

· 15 May 2025 Bay of Islands-Whangaroa Community Board;

· 16 May 2025 Kaikohe-Hokianga Community Board.

tĀHUHU KŌRERO / Background

This report is to provide Council with an overview of resolutions made at Community Board meetings and for Community Board Chairpersons to raise any Community Board issues with Council.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

From time-to-time Community Boards may make recommendations to Council. This report is not considered to be the appropriate mechanism for Council to make a decision from a Community Board recommendation.

Council staff will prepare separate reports on behalf of Community Boards to ensure sufficient information for decision-making under the Local Government Act 2002 (sections 77-79).

Council may also move a motion to formally request a report for consideration at a future meeting.

Minutes presented in this report include recommendations for Council consideration. Please note their status as follows:

· 13 May 2025 Te Hiku Community Board: None

· 15 May 2025 Bay of Islands-Whangaroa Community Board:

1) Resolution 2025/53

New ground lease to Trioceans Limited over part lot 37 Te Kemara avenue, Paihia

Status: In progress – to be presented at a future Council meeting.

· 16 May 2025 Kaikohe-Hokianga Community Board: None

The status of reports from previous Community Board meetings scheduled for Council consideration are as follows:

· 15 April 2025 Te Hiku Community Board

1) Resolution 2025/26

New ground lease to Waipapakauri Sports Complex

Status: In progress – to be presented at a future Council meeting

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budget provision in considering this report.

Āpitihanga / Attachments

1. 2025-05-13 Te Hiku Community Board Minutes - A5207219 ⇩

2. 2025-05-15 Bay of Islands-Whangaroa Community Board Minutes - A5207189 ⇩

3. 2025-05-16 Kaikohe-Hokianga Community Board Minutes - A5201864 ⇩

Ordinary Council Meeting Agenda

5 June 2025

7.2 Joint Committee Minutes - May 2025

File Number: A5070108

Author: Amber Wihongi-Alderton, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

This report establishes a standing item to update Council on recent joint committee activities and key action points, through the attached minutes.

WHAKARĀPOPOTO MATUA / Executive SummarY

This report provides minutes from the following joint committees for Council’s information:

1. Te Oneroa-a-Tōhe Committee

2. Joint Regional Economic Development Committee

3. Joint Climate Change Adaptation Committee

4. Civil Defence Emergency Management Committee

5. Regional Transport Committee

Future reports will be refined to deliver meaningful feedback to Council members. This could include a summary of key relevant activities and action points from FNDC joint committee members. Committees included in this reporting should also be considered. Democracy Services will collaborate with Council members to establish an agreed approach.

TŪTOHUNGA / Recommendation

That Council:

a) note the following minutes:

1. Te Oneroa-a-Tōhe Committee Minutes 21 February 2025

2. Joint Regional Economic Development Committee Minutes 7 March 2025

3. Joint Climate Change Adaptation Committee Minutes 20 March 2025

4. Civil Defence Emergency Management Committee Minutes 4 March 2025

5. Regional Transport Committee Minutes 1 April 2025

tĀHUHU KŌRERO / Background

Council has appointed members to joint and external committees per Resolution 2022/92. This report provides an overview of recent activities and key action points from FNDC joint committees with Northland Regional Council (NRC).

NRC / FNDC Joint Committees Overview

1. Te Oneroa-a-Tōhe Beach Board Committee

· Oversee the implementation of the Beach Management Plan for Te-Oneroa-a-Tōhē (Ninety Mile Beach).

· To provide governance and direction to all those who have a role in, or responsibility for, Te-Oneroa-a-Tōhē management area, in order to protect and enhance environmental, economic, social, cultural, and spiritual well-being within that area for the benefit of present and future generations.

FNDC Members: Cr Halkyard-Harawira; Kahika-Mayor Tepania

2. Joint Regional Economic Development Committee

· Prepare Regional Land Transport Plan for council approval.

· Liaise with appropriate road safety bodies and advise council on new initiatives.

· Prepare a Regional Public Transport Plan for council approval.

· Recommend the required independent appointments for this committee.

FNDC Members: Cr Vujcich; Cr Kleskovic

3. Joint Climate Change Adaptation Committee

· Provide direction and oversight of the development and implementation of climate change adaptation activities by local government in Te Taitokerau.

· Receive advice and provide direction and support to Climate Adaptation Te Taitokerau.

· Make recommendations to member councils to ensure a consistent regional approach is adopted to climate change adaptation activities.

FNDC Members: Cr Tamati Rakena (Alternate: Deputy Mayor Kelly Stratford)

4. Civil Defence Emergency Management Committee

· Co-ordinate planning, programmes, and activities related to civil defence emergency management across the areas of reduction, readiness, response, and recovery.

· Encourage co-operation and joint action within the Northland region.

FNDC Members: Kōwhai-Deputy Mayor Stratford (Alternate: Kahika-Mayor Tepania)

5. Regional Transport Committee

· Prepare Regional Land Transport Plan for council approval.

· Liaise with appropriate road safety bodies and advise council on new initiatives.

· Prepare a Regional Public Transport Plan for council approval.

· Recommend the required independent appointments for this committee.

FNDC Members: Cr McNally (Alternate: Cr Court)

Further details, including Terms of Reference, can be found on the NRC Website. Agendas and minutes are updated on the NRC Agendas and Minutes page.

Key activity updates for joint committees are currently captured in the ‘Mayor and Councillor’s Reports’ agenda item. Establishing a dedicated standing item streamlines reporting, providing a more detailed and centralised source of information.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

This will be a standing item on future Council agenda’s. This is not intended to replace updates from elected Councillors via their members reports.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budget provision in considering this report.

Āpitihanga / Attachments

1. Te Oneroa-a-Tōhe Committee Minutes 21 February 2025 - A5210808 ⇩

2. Joint Regional Economic Development Committee Minutes 7 March 2025 - A5210807 ⇩

3. Joint Climate Change Adaptation Committee Minutes 20 March 2025 - A5210804 ⇩

4. Civil Defence Emergency Management Committee Minutes 4 March 2025 - A5210802 ⇩

5. Regional Transport Committee Minutes 1 April 2025 - A5210810 ⇩

Ordinary Council Meeting Agenda

5 June 2025

8 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.2 - Community Board Public Excluded Minutes	s48(2)(a)(i) - the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Council to deliberate in private on its decision or recommendation where a right of appeal lies to any court or tribunal against the final decision of the Council in these proceedings	s48(2)(a)(i) - the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation
8.3 - Council Public Excluded Open Resolutions Update June 2025	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.4 - Far North Holdings Ltd - Governance Update	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.5 - Lease Request over 25 Homestead Road, Kerikeri - Health New Zealand	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.6 - Infrastructure Acceleration Fund Kaikohe - Water and Wastewater Upgrades Contract Award	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.7 - Te Hiku Sports Hub Funding Agreement	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.8 - General Employment Matter	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9 Karakia Whakamutunga / Closing Prayer

10 Te Kapinga Hui / Meeting Close