Agenda of Te Koukou - Transport and Infrastructure Committee Meeting

	Authorising Body	Mayor/Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Koukou - Transport and Infrastructure Committee Terms of Reference
	Approval Date	11 April 2023
	Responsible Officer	Head of Infrastructure Strategy

Kaupapa / Purpose

The purpose of Te Koukou – Transport and Infrastructure Committee (the Committee) is to ensure cost effective, quality and sustainable infrastructure decisions are made to meet the current and future needs of Far North communities and that Councils infrastructure assets are effectively maintained and operated.

The Committee will review the effectiveness of the following aspects:

• Affordable core infrastructure to support healthy and sustainable living;

• Operational performance including monitoring and reporting on significant infrastructure projects

• Delivery of quality infrastructure and district facilities

• Financial spend and reprogramming of capital works

• Property and other assets

To perform his or her role effectively, each Committee member must develop and maintain his or her skills and knowledge, including an understanding of the Committee’s responsibilities, Councils’ infrastructure assets such as roading, three waters and district facilities.

Ngā Huānga / Membership

The Committee will comprise of all Mayor and Councillors.

Kahika Mayor Tepania

Kōwhai Deputy Mayor Kelly Stratford

John Vujcich

Ann Court

Babe Kapa

Felicity Foy

Hilda Halkyard-Harawira

Mate Radich

Penetaui Kleskovic

Steve McNally

Tāmati Rākena

Kōrama / Quorum

The quorum at a meeting of the Committee is 6 members.

Ngā Hui / Frequency of Meetings

The Committee shall meet 4 weekly.

Ngā Apatono / Power to Delegate

The Committee may not delegate any of its responsibilities, duties or powers.

Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

Quality infrastructure and Facilities

Assess and provide advice to Council on strategic issues relating to the provision of Council’s infrastructural activities and district facilities
Review, and recommend to Council, policy and strategies for the delivery of infrastructural asset services
Monitor achievement of outcomes included in the Infrastructure Strategy and other transport and infrastructure strategies eg District Transport Strategy
Ensure that Council protects its investment in its infrastructural assets in accordance with accepted professional standards
Monitor the risks, financial and operational performance of the Council's infrastructural activities and facilities
Monitor major contract performance measures/key result areas (KRAs)

Significant Projects – spend, monitoring and reporting

Monitor significant projects

Approve budget overspend (above tolerance levels in the CE delegations) and any reprogramming of capex for a project or programme provided that:

The overall budget is met from savings
The overall budget for capex is not exceeded. Where this is not the case, the Committee must either:

Recommend to Council that additional funding is approved (outside the Annual Plan or Long Term Plan process), or
Recommend as part of the next round of Long Term Plan or Annual Plan process that the funding is considered for inclusion.

Approve tenders and contracts provided they are:

Up to $3 million,
in accordance with the current year’s plan, whether that be Annual Plan or Long Term Plan, and
deemed low by the Significance and Engagement Policy

Compliance

Ensure that operational functions comply with legislative requirements and Council policy
Ensure that consents associated with Council's infrastructure are being met and renewals are planned for

Service levels (non regulatory)

Recommend service level changes and new initiatives to the Long Term and Annual Plan processes.

Relationships

Monitoring Council’s relationship with the Northland Transportation Alliance
Monitoring Council’s relationship with the Far North Waters Alliance Partner

Property

Recommend to Council the acquisition or disposal of assets.
Approve new leases and lease renewals (of non-reserve land), in accordance with the current years’ plan, whether that be Annual Plan or Long Term Plan.

Transport

Approval of roading contracts beyond CE delegation up to $3 million
Receive and consider any consultation document and/or any proposed amended or new legislative instrument that may have a transport related outcomes and where appropriate make submissions and enable political advocacy at a Mayoral Forum Level if required
Receive and adopt the Asset Management Plan for Transport
Receive and adopt Far North District Council's walking and cycling strategies
Receive and consider any placemaking projects that have a transport related component so the committee can ensure the projects are captured (where appropriate) in our funding and planning instruments
Receive invitations to apply for external funding opportunities in a timely manner so that the committee may advocate for community-initiated infrastructure projects. (Examples PGF, TIF)

Receive updates on changes to national and regional policies and Transport Plans that impact on Council provision of infrastructure and where appropriate make submissions or recommendation to Council.

Ngā Ture / Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all meetings.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

Far North District Council

Te Koukou Infrastructure and Transport Committee

Work Plan 2025 - KEY: Report = R Workshop = ý

Meeting dates

Infrastructure Group

Work stream/Report Title

25 FEB 25

19 MAR
25

23 APR 25

20 MAY 25

17 JUN 25

22 JUL 25

12 AUG 25

18 SEP 25

XX OCT 25

XX NOV 25

XX DEC 25

Responsible Author / Responsible Manager
Type of Report (Info, Standard, PX)

Transportation

Road Safety Report

Elizabeth Stacey - Information Report

North Hokianga Roading Working Group Update Report

Apikali Rokobigi - Information Report

Road Maintenance Report

Apikali Rokobigi - Information Report

Hokianga Ferry Report

Aaron Reilly – Apikali Rokobigi – Information Report

Transport Capital Works Update

Elizabeth Stacey – Information Report

Okaihau Petition for Traffic Calming

Elizabeth Stacey – Information Report

Russell/Kororāreka Speed Limits Recommendation

Elizabeth Stacey – Recommendation Report

Infrastructure Delivery

Fluoridation Equipment Procurement

Mary Moore – Recommendation Report – PUBLIC EXCLUDED

IAF Kaikohe

Fauna Murphy – Information Report - – PUBLIC EXCLUDED

Procurements – Parkdale Crescent, Commerce Street, Ōpononi WWTP

Placeholder Only

Infrastructure Services

Infrastructure Compliance (includes Abatement Notice update)

Doug Astill / Mary Moore - Information Report

Infrastructure Working Groups

Doug Astill / Mary Moore - Information Report

Infrastructure Consenting Status

Losaline Finekifolau* - Information Report

Consenting Work Programme

Simone Elsmore – Info Report

Capital Work Programme

Sharon Ryan / Mary Moore - Information Report

Contract Management Update

Catherine Leaf – Information Report – PUBLIC EXCLUDED

Stormwater Strategy

Losaline Finekifolau* - Workshop after Te Koukou Committee Meeting May 2025, Information Report June 2025

Water Services

Waters O & M Report

Tui Mokaraka - Information Report

Asset Management

Infrastructure Engineering

Delivery & Operations

Work stream/Report Title

25 FEB 25

19 MAR
25

23 APR 25

20 MAY 25

17 JUN 25

22 JUL 25

12 AUG 25

18 SEP 25

XX OCT 25

XX NOV 25

XX DEC 25

Responsible Author / Responsible Manager
Type of Report (Info, Standard, PX)

District Facilities Operations Report

Trent Blakeman – Info Report NOT CONFIRMED

Solid Waste Operations Report

Trent Blakeman – Info Report NOT CONFIRMED

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

File Number: A5044432

Author: Marysa Maheno, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of previous meetings.

tŪtohunga / Recommendation

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 23 April 2025 are true and correct.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. 2025-04-23 Te Koukou - Transport and Infrastructure Committee Minutes - A5165420 ⇩

Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Table 1: Active Working Groups (established to meet consent conditions)

Consent Number & Scheme	Purpose of Consent	Condition number	Consent condition details	Membership	Current status	Active issues
AUT.004007 East Coast* Bays Wastewater Treatment Plant *Also known as Taipā	To undertake activities associated with the operation of the East Coast Wastewater Treatment Plant	7	The consent holder must no later than 1 October 2021 establish a working group.	· 3 representatives of Ngāti Kahu (appointed by mana whenua) · 1 representative of the broader Doubtless Bay community (appointed by Te Mana o Te Wai hapū Integration Roopu Charitable Trust) · 2 senior officers appointed by the consent holder (Council) · Supported by an independent person qualified and specialising in wastewater engineering and land disposal system	Last meeting held 24 April 2025. Independent appointee is to be confirmed	Investigating alternative site to Council’s preferred site for discharge to land. Desludging of ponds and wetland reinstatement as per consent condition.
AUT.002577 Rāwene Wastewater Treatment Plant	To undertake activities associated with the operation of a wastewater treatment system that services the township of Rāwene	19A	Within one month from the date of commencement of these consents, the Consent Holder shall assist in the formation of the community liaison group	· Ngāti Kaharau hapū · Ngāti Hau ki Ōmanaia hapū · Te Māhurehure hapū · Te Hikutu hapū · Ngāti Korokoro · Ngāi Tūpoto hapū · Hokianga Community · Rāwene Community The actual composition of the community liaison group is subject to invitees' willingness or availability to participate. The community liaison group may appoint, or invite, other persons to participate.	Last meeting held 5 April 2025. Next meeting scheduled for 30 April 2025. Independent appointee is to be confirmed. Installation of new septage receiving plant is in progress.	Focus is on solar power to site and associated costs for EC plant. Working through process for ensuring desludging as per consent.
AUT.002577 Rāwene Wastewater Treatment Plant		21B	Within six months of the written report required by Condition 21A being provided to the Northland Regional Council and the Community Liaison Group, the Consent Holder shall, with the involvement of the Community Liaison Group, engage an appropriately qualified and experienced wastewater design professional, or environmental engineer, to investigate and report on options for the treatment and disposal of wastewater from the Rāwene area of benefit. The Consent Holder shall meet the costs of the investigation up to a maximum value of $15,000 excluding GST.
AUT.003839 Kohukohu Wastewater Treatment Plant	To undertake activities associated with the operation of a wastewater treatment system that services the township of Kohukohu	9	Within one month of commencement of these Consents, the Consent Holder must invite representatives from the following groups to form a Community Working Group.	· Te Hikutu hapū · Te Ihutai hapū · Te Māhurehure hapū supported by: · Ngā hapū o Hokianga · Te Rūnanga o Te Rarawa · Te Rūnanga a Iwi o Ngāpuhi · Kohukohu community (duly appointed) The Community Working Group may appoint or invite other people to participate in meetings.	Last meeting held on 1 April 2025. Open day held 23 April followed by working group meeting with operational contractor. Terms of Reference yet to be finalised.	Working through process for investigating discharge to land.

Table 3: Non-Active Working Groups (required by consent)

Consent Number & Scheme	Purpose of Consent	Condition number	Consent condition details	Membership	Current status	Active issues
AUT.025683.01 Kaitāia Water Treatment Plant	To take up to 5,000 cubic metres of groundwater or 1,460,000 cubic metres yearly from 2 bores for the purposes of public water supply to the township of Kaitāia.	18	Council will ensure these annual meetings will be held in accordance with condition 18 of the Resource Consent. Once the first meeting is confirmed, Northland Regional Council will be notified.	· Aupouri groundwater users including Landcorp · Te Rūnanga o Te Rarawa · Mahimaru marae · Waimanoni marae (or their iwi representatives) · Consent Holder (Council) · Northland Regional Council	Iwi have received information updates. No meetings have taken place. Council is to schedule a meeting.	Treatment of bore water currently in trial period and permanent solution to be confirmed based on trial results.
AUT.003775 Ahipara Wastewater Treatment Plant	To undertake activities associated with the operation of the Ahipara Wastewater Treatment Plant.	24	The Consent Holder shall establish, convene and provide reasonable administrative support for a Community Liaison Group.	At least one representative from the following: · Ahipara community · Te Runanga o Te Rarawa · Te lwi o Ngai Takoto · Ahipara hapū Marae	Regular updates provided to the Ahipara Takiwā which meets regularly. Representatives have been assigned from FNDC for this group.	Remediation of the constructed wetland - this is in procurement and expected to commence by 30 June 2025.
AUT.002667 Ōpononi Wastewater Treatment Plant	To undertake activities associated with the operation of a wastewater treatment system that services the township of Ōpononi.	21	The Consent Holder shall hold a meeting with the liaison group not less than once every year to discuss matters related to these consents.	· Pakanae · Kokohuia · Waiwhatawhata · Waimamaku Marae (Ngā Marae o Te Wahapū) · Te Rūnanga o Te Rarawa · Duly appointed representative from each of the Ōmāpere and Ōpononi communities	Ōpononi group is to meet officially for the first time this year with a site visit on the 30 April. Regular meetings to be scheduled with representatives from the Ōpononi /Omapere communities and Ngati Korokoro	Current plant improvements - baffle curtain and clarifier. UV to be confirmed once performance following these improvements are known.
AUT.0004111 Kerikeri Wastewater Treatment Plant Discharge	To undertake activities associated with the operation of the Kerikeri Wastewater Treatment Plant.	18	The Consent Holder shall organise and convene a Liaison Group for the purposes of facilitating information about compliance with the conditions of this consent and general matters relating to it.	The Liaison Group shall consist of at least one representative from: · Consent Holder (Council) · Northland Regional Council · Department of Conservation · Ngāti Rēhia · Otahuao Burial Trust · Te Uri Taniwha · Ngāti Pou	Liaison Group consulted with for the consent variation to increase the discharge from 1,000 m³ to 1,350m³ (average dry weather flow). Convening regular meetings of this Liaison Group has proved challenging. Representatives have been assigned from FNDC for this group and confirmation of this liaison group will be updated.
AUT.004369 Ōpononi Ōmāpere Water Treatment Plant Intake from Waiotemarama Stream	To undertake activities associated with a public water supply servicing the township of Ōmāpere and Ōpononi.	14	The Consent Holder shall, for the purpose of discussing matters relating to this consent, form a community liaison group. The Consent Holder shall hold a meeting with the liaison group not less than once every year to discuss matters related to these consents. The meeting shall only be held if a representative(s) of the community liaison group request a meeting with the Consent Holder. If such a request is made, then the Consent Holder shall organise a meeting at a local venue for members of the community liaison group to attend and invite all other representatives of the community liaison group. The meeting shall be held at a time convenient for the majority of the community liaison group.	Consisting of representatives from: · Pakanae · Kokohuia · Waiwhatawhata · Waimamaku Marae (Ngā Marae o Te Wahapū)	Information about the treatment plant has been shared with community representatives, however a liaison group has not yet been established. Representatives have been assigned from FNDC for this group and confirmation of this liaison group will be updated.
AUT.007356.01.02 Ōpononi Ōmāpere Water Treatment Plant Intake from Waiarohia Stream Dam	To undertake activities associated with a public water supply servicing the township of Ōmāpere and Ōpononi.	20	The Consent Holder shall, for the purpose of discussing matters relating to this consent, form a community liaison group… (refer above condition wording).	Consisting of representatives from: · the Pakanae · Kokohuia · Waiwhatawhata · Waimamaku Marae (Ngā marae o Te Wahapū) · A duly appointed representative from each of the Ōmāpere, Ōpononi and Waiotemarama communities	Information about the treatment plant has been shared with community representatives, however liaison group has not been established. Representatives have been assigned from FNDC for this group and confirmation of this liaison group will be updated.
AUT.005112 Kaitāia Water Treatment Plant Intake from Awanui River	Take water from the Awanui River for water supply purposes of Kaitāia township and surrounding areas.	10	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for an lwi Liaison Group consisting of representatives of Māori groups whose rohe includes the Consent Holder's water abstraction point in the Awanui River. The role of the lwi Liaison Group will be to discuss matters related to these consents, including the results of any monitoring.	Initially the Iwi Liaison Group need only include: · Ngāti Kahu · Te Rūnanga o Te Rarawa If other Māori groups wish to join the lwi Liaison Group then they may do so by advising the Consent Holder. The role of the lwi Liaison Group will be to discuss matters related to these consents, including the results of any monitoring.	An Iwi Liaison Group meeting was requested in 2019 but as no attendance was confirmed the meeting was cancelled and Northland Regional Council advised. Representatives have been assigned from FNDC for this group and confirmation of this liaison group will be updated.
		11	The Consent Holder shall give written notice of an lwi Liaison Group meeting not less than once annually…
AUT.002041.01.03 Take water from the Petaka Stream	Take water from the Petaka Stream.	30	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for a liaison group….. The Consent Holder shall hold a meeting of the liaison group at least one month before the commencement of the construction of the water treatment plant and then not less than once every three months thereafter. The frequency of the meetings can be changed with agreement.	Representatives of: · Ngāti Kaharau · Ngāti Hau Ngā Hapū o Omanaia · the Consent Holder	Liaison requirements for this consent will be met with the current Rawene working group.	Representatives have been assigned from FNDC for this group and confirmation of this liaison group will be updated.
AUT.001862.01.04 Monument Hill Water Take Kaikohe drinking water	To take water from two bores (Monument Hill).	10	…The consent shall hold a meeting… not less than once every 3 months to discuss the report prepared in accordance with condition 9 and any other relevant matters. The meeting shall be held at a time convenient for the majority of the Waikotihe Māori Reservation Trustees.	· Waikotihe Māori Reservation Trust · Consent Holder (Council)	Bore level and water take data is supplied to the Trust on a regular basis. An FNDC staff member attended an introductory meeting with a Trust representative on 10 March 2025. A meeting with the Trustees will be arranged for later in 2025 (condition 14).
	To take water from two bores (Monument Hill).	14	Unless otherwise agreed by the Waikotihe Trust, the Consent Holder must offer to hold a meeting with the Waikotihe Trustees each year to discuss the report prepared in accordance with Condition 14 and any other relevant matters related to the consent. A meeting must be held at a time convenient for the majority of the Trustees. A record of the minutes of each meeting must be kept and provided to the Trust in advance of the next meeting. A copy of the minutes for each meeting shall be provided to the Northland Regional Councils assigned monitoring officer within 1 month of the meeting being held.
AUT.002041.01.03 AUT.002041.06.01 Ōmanaia Rāwene Water Treatment Plant	To undertake activities associated with the supply of potable water to Rāwene and Ōmanaia.	30	The Consent Holder shall establish, convene, maintain and provide reasonable administrative support for a liaison group consisting of representatives. The Consent Holder shall hold a meeting of the liaison group at least one month before the commencement of the construction of the water treatment plant and then not less than once every three months thereafter. The frequency of the meetings can be changed with agreement of the Consent Holder, Ngāti Kaharau, and Ngāti Hau Ngā hapū o Ōmanaia.	Representatives of: · Ngāti Kaharau · Ngāti Hau ngā hapū o Ōmanaia · Consent Holder (Council)	Liaison requirements for this consent will be met with the current Rāwene working group. Representatives have been assigned from FNDC for this group and confirmation of this liaison group will be updated.
AUT.001168 Kawakawa Wastewater Treatment Plant	To undertake activities associated with the operation of wastewater treatment system located at Kawakawa.	19	The Consent Holder shall hold a meeting with representatives of Ngāti Hine and Ngāti Manu not less than once every year to discuss the report(s) prepared in accordance with Condition 18 and any other relevant matters related to the exercise of these consents. The meeting shall only be held if a representative(s) of Ngāti Hine and/or Ngāti Manu request a meeting with the Consent Holder. If such a request is made, then the Consent Holder shall organise a meeting at a local venue for the representative(s) of Ngāti Hine and Ngāti Manu to attend. The meeting shall be held at a time agreed with the representative(s) of Ngāti Hine and Ngāti Manu	· Ngāti Hine · Ngāti Manu	No record of information being shared with Ngāti Hine and Ngāti Manu can be located. Representatives have been assigned from FNDC for this group and confirmation of this liaison group will be updated.

Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

6.3 Infrastructure Compliance

File Number: A5165166

Author: Doug Astill, Compliance Officer - Infrastructure Services

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide an update of the compliance status achieved of all infrastructure resource consents since the last Te Koukou Committee meeting and provide information on compliance with abatement notices received from Northland Regional Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Council has many resource consents, and follows the Resource Management Act 1991, for the operation of water, wastewater, stormwater and district facility assets.

· Compliance is measured across all consent conditions, including reporting. Failure to submit a report on time can therefore result in a non-compliant status.

· Water and wastewater consent condition compliance is reported to Northland Regional Council monthly, while stormwater is reported annually.

· As of March 2025, all of Council’s eight water treatment plants were fully compliant, while five of Council’s 15 wastewater treatment plants were fully compliant.

· A total of eight abatement notices were outstanding at 30^th March 2025, these are detailed below in Table 3. Updates on outstanding abatement notices are also provided to Te Miromiro Committee.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Compliance.

tĀHUHU KŌRERO / Background

Council has many resource consents, and follows the Resource Management Act 1991, for the operation of Water, Wastewater, Stormwater and District Facilities infrastructure. District Facilities’ infrastructure includes maritime and airports, solid waste (landfills), and onsite wastewater for public toilets, sports facilities, and campgrounds.

Compliance reporting to Northland Regional Council of water and wastewater consent conditions is monthly (15^th) via email, while stormwater discharges are reported annually each July. Reporting of all other consent conditions is ‘as required’ by the consent.

Compliance is measured across all consent conditions, including reporting, for which failure to submit a report on time can be the single cause of non-compliance.

This report includes the results for March 2025.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps.

In the last report:

Table 1 Compliance status for water quality and flow was updated to include the compliance result for the last reported month (e.g. February) as well as the 12-month rolling average.

Russell and Ahipara wastewater treatment plants were classed as compliant.

Table 2 Water take and wastewater discharges were updated to include action plans.

Table 3 Infrastructure abatement notice updates are incorporated into this report.

What has changed since the last report?

· Desludging work has continued at Kohukohu Wastewater Treatment Plant and commenced at Kaitāia Wastewater Treatment Pant.

· Northern Regional Council advised that the abatement notice for Ahipara Wastewater Treatment Plant will stay in place until the full compliant requirements in the consent conditions are met. Following the UV installation results have been consistently compliant.

· Several community working group meetings are being held regularly, with input into plant renewal and discharge to land investigations.

Compliance status updates

The data sources for information reported below are Water Outlook and Northland Regional Council monitoring reports.

Water Outlook is a software system linked to Council’s water and wastewater plant telemetry systems.

Table 1: Compliance status for water quality and flow

Compliance for treatment plants is measured and reported as a rolling 12-month average, as per the resource consent conditions.

Actual monthly compliance is reported alongside using the same colour key:

●	Non-compliant and has an abatement notice in place.
●	Non-compliant but not subject to an abatement notice or enforcement action.
●	Complied with water quality and flow data requirements for the month. There may still be administrative non-compliances that are not reported on at a monthly level.
-	Compliance not reported due to no data being provided.

Water treatment sites	12 month rolling average for March 2025	Monthly Compliance for March 2025
Kaitāia	●	●
Kaikohe	●	●
Kawakawa	●	●
Rāwene Ōmanaia	●	●
Kerikeri	●	●
Ōkaihau	●	●
Ōpononi	●	●
Paihia	●	●

Wastewater treatment sites	12 month rolling average for March 2025	Monthly Compliance for March 2025
Ahipara	●	●
Hihi	●	●
Kāeo	●	●
Kaikohe	●	●
Kaitāia	●	●
Kawakawa	●	●
Kerikeri	●	●
Kohukohu	●	●
Ōpononi	●	●
Paihia	●	●
Rāwene	●	●
Rangiputa	●	●
Kororāreka/Russell	●	●
Taipā	●	●
Whatuwhiwhi	●	●

Table 2: Compliance status for water takes and wastewater discharges

The following data comes from CS-VUE notifications and Northland Regional Council monitoring reports.

Table 2 shows the compliance status of that consent for March 2025 using the following key:

Red	Frequent non-compliance and enforcement action has been taken (abatement, infringement, or prosecution)
Amber	Frequent non-compliances but no enforcement action taken
Green	Fully compliant
White	Administrative/ report non-compliant

Table 2: Compliance status for water takes and wastewater discharges for March 2025

Sites

Water Flow and Quality Conditions (compliance status)

Outstanding condition

Action plan update

Water Take Consents

Fully compliant

Kaitāia

Awanui River water take compliant 12 of last 12 months.

The Sweetwater Bore was put into production on 20 February 2025.

This scheme has two water takes, Awanui River and Sweetwater Bore. The bore take was in production as of 31^st March at total 80 m3 per day.

Awanui River

· Condition 11 – form Iwi liaison group within (timeframe)

Sweetwater Bore

· Condition 17 – provide annual report

· Condition 18 – form and operate water user liaison group

Update:

No March update.

Last report noted:

FNDC representatives were assigned in March for this community group and will provide meeting updates to Northland Regional Council.

Kaikohe

Monument Hill Bore and Wairoro Stream water takes compliant 12 of last 12 months.

Taraire Hills Dam has no consent conditions.

This scheme has two water take consents, Monument Hills Bore, Wairoro Stream.

Monument Hill

· Condition 10 – install and maintain water level or flow measuring devices at the Waikotihe Spring and the Punakitere Stream at the monitoring locations marked on the (attached) plan (referenced as Northland Regional Council Plan Number 5078)

Wairoro Stream

· Condition 4 – meter verification due every 5 years

Taraire Hills Dam

Nil

Update:

No March update.

Last report noted:

Compliance is working with the contractor to ensure submission of records as per consent.

Kawakawa

Tirohanga Bore take compliant 12 of last 12 months

Tirohanga Bore

Condition 4 – meter verification due every 5 years

Update:

No March update.

Last report noted:

Compliance is working with the contractor to ensure submission of records as per consent.

Rāwene Ōmanaia

Petaka Stream take compliant 8 of last 12 months

· Condition 18 – supernatant monitoring

· Condition 22 – maintenance records to be maintained and provided to Northland Regional Council immediately upon request

· Condition 30 – community liaison group to be established and facilitated

Update:

No March update.

Last report noted:

FNDC representatives were assigned in March for this community group and will provide meeting updates to Northland Regional Council.

Kerikeri

Kerikeri water take compliant 11 of last 12 months.

Compliant for January 2025.

· Condition 4 – meter verifications due every 5 years

Update:

No March update.

Last report noted:

Compliance is working with the contractor to ensure submission of records as per consent.

Ōkaihau

Ōkaihau bore water take compliant 12 out of last 12 months

Ōkaihau Bore

Condition 7 – maintain the water supply reticulation network and treatment system so that it operates effectively at all times.

Update:

No March update.

Last report noted:

N/A

Ōpononi

Smoothy Bore and Waiotemarama Stream take compliant 8 out of last 12 months

Waiarohia Dam is not currently in use.

This scheme has three water takes, Waiotemarama Stream, Smoothy Bore, and Waiorohia Dam. The dam is not currently in use.

Waiotemarama Stream

· Condition 14 – community liaison group to be established and facilitated to meet at least annually

Smoothy Bore

Condition 12 – Leighs Spring monitoring required

Update:

No March update.

Last report noted:

FNDC representatives were assigned in March for this community group and will provide meeting updates to Northland Regional Council.

Paihia

Waitangi River water take compliant 11 out of last 12 months.

Currently none.

Update:

No March update.

Last report noted:

N/A

Wastewater Discharge Consents

Frequent non-compliances

and enforcement action taken

Ahipara

Condition 10 - Faecal coliforms have caused non-compliance 12 of last 12 months. SCUV has now been installed, and water quality is achieving compliance.

Abatement notice will not be removed until 12 months of compliance achieved. Currently there are 6 months of compliant results.

Condition 2 - leachate volume of 11m³ exceeds consented level of 10m³ – This will continue in heavy rain events until landfill is capped

· Condition 4 - meter verifications required annually

· Condition 20 - servicing and maintenance records required annually

· Condition 21 - wastewater management plan review required every three years

Update:

An application to lift this abatement notice was not granted - 12 months of compliant data required.

Constructed wetland renewal is in procurement.

Last report noted:

Compliance is working with the contractor to ensure submission of records as per consent

in April 2025.

Ōpononi

Non-compliant for E. coli 11 of last 12 months

Condition 19 – E. coli breached median limit of 3000mpn/100ml

· Condition 5 - meter verification due annually

· Condition 7 - tidal clock calibration

· Condition 21 - community liaison group to be established and facilitated to meet at least annually.

Update:

This community group is meeting for the first time on 30 April and will provide updates to the Northern Regional Council.

Last report noted:

FNDC representatives were assigned in March for this community group and will provide meeting updates to Northland Regional Council.

Frequent non-compliances

but no enforcement action taken

Kaikohe

Non-compliant due to E. coli and or ammonia 12 of last 12 months (condition 7(h))

· Condition 2 - outlet flow meter accuracy

· Condition 9 - inflow and infiltration prevention

· Condition 11 - inlet screen replacement and operation

Update:

No March update.

Last report noted:

Compliance is working with the contractor to ensure submission of records as per consent.

Kaitāia

Non-compliant due to either missing flow data or bacteriophages 10 of last 12 months

Condition 6(b) regarding bacteriophages non-compliant in December

· Condition 9 - inflow and infiltration prevention

· Condition14 - wastewater management plan review required every five years

Update:

No March update.

Last report noted:

Currently inflow prevention is under investigation.

Compliance is working with contractor to ensure submission of records as per consent.

Kohukohu

Non-compliant for either flow or E. coli, 9 of last 12 months

Condition 23 - faecal coliforms exceeded 50^th percentile of 5000mpn/100ml

· Condition 2 - system management plan finalised with community liaison group

· Condition 12 - establish Terms of Reference for a community liaison group

· Condition 27 - odour management plan to be finalised with community liaison group

Update:

No March update.

Last report noted:

FNDC representatives were assigned in March for this community group and will provide meeting updates to Northland Regional Council.

Rāwene

Non-compliant TSS and faecal 12 of last 12 months

Note DNA testing of faecal coliforms indicates some contamination coming from birds

Condition 8 – TSS and faecal coliforms exceeding med12 limit

· Condition 5 - meter verification due annually

Update:

No March update.

Last report noted:

Contractor is currently installing an overflow prevention device, to allow for correct discharge monitoring.

The need for further maintenance work has been identified to ensure sludge removal and functioning wetlands.

Taipā

Non-compliant for ammonia and faecal coliforms 12 out of last 12 months

DNA testing indicates coliforms may be from birds

Condition 5 – fecal coliforms exceed 850cfu/100ml at constructed wetland

· Condition 11 - advised Northland Regional Council of commitment to discharge to land which invokes Condition 12

· Condition 12 - establish and commission discharge to land no later than 1 September 2027

Update:

This community group is currently meeting bi- monthly to work through discharge to land and desludging plans.

Last report noted:

FNDC representatives were assigned in March for this community group and will provide meeting updates to Northland Regional Council.

Whatuwhiwhi

Non-compliant for total suspended solids (TSS) 12 out of last 12 months

Condition 8 – TSS exceeded 30 gms/m3

· Condition 8 - TSS exceeded 30 gms/m3

Update:

No March update.

Last report noted:

Fully compliant

Hihi

Non-compliance due to E-coli and ammonia breaches

Compliant from August 2024 following completion of upgrade works

Non-compliant in December due to rain gauge error

· Condition 10 - inflow and infiltration prevention

· Condition 16 - Annual Management Plan review

Update:

No March update.

Last report noted:

Rain gauge issues have been addressed. A management plan to address treatment issues is being drafted.

Kāeo

Compliant in December and January

· Condition 11 - new trade and industrial connections to be reported to Northland Regional Council

· Condition 12 - servicing and maintenance records required annually

Update:

No March update.

Last report noted:

Compliance is working with the contractor to ensure submission of records as per consent.

Kawakawa

Non-compliant due to E-coli 3 of last 12 months

Compliant October 2024 - February 2025

· Condition 12 - annual monitoring report

· Condition 13 - wastewater management plan review required every three years

Update:

No March update.

Last report noted:

Compliance is working with the contractor to ensure submission of records as per consent.

Kerikeri

Compliant 12 of last 12 months

· Condition 15 - servicing and maintenance records required annually.

· Condition 18 - community liaison group to be established and facilitated to meet at least annually.

· Condition 19 - provide monitoring reports to community liaison group

Update:

No March update.

Last report noted:

FNDC representatives were assigned in March for this community group and will provide meeting updates to Northland Regional Council.

Compliance is working with the contractor to ensure submission of records as per consent

Paihia

Non-compliant for ammonia since September 2024

· Condition 1 - inflow meter not working

· Condition 9 Ammonia exceeding consent level.

Update:

No March update.

Last report noted:

Currently engineering department is costing a new aeration option which would address ammonia levels. New inflow meter has been installed.

Rangiputa

Non-compliant 1 month out of last 12 due to inflow meter failure-now resolved.

Currently none

Update:

No March update.

Last report noted:

N/A

Russell

Non-compliant 9 out of 12 months due to E.coli and leachate flow

E.coli has resolved since installation of new UV

Non-compliant in December due to leachate flow.

· Condition 8 - land instability report

· Condition 9 - bore disposal monitoring and maintenance report

· Condition 10 - inflow and infiltration prevention programme

· Condition 11 - infiltration and inflow investigation work

Update:

No March update.

Last report noted:

Leachate flow will remain an issue in heavy rain events until leachate from the landfill is reduced or managed. Landfill study completed late 2024.

Commissioning a landfill capping plan and budget request sits with the Delivery and Operations Solid Waste team.

Table 3: Outstanding Abatement Notices from NRC

Scheme	Issued Date	Notice Number	Reason	Mitigation	Milestones for compliance
Ōpononi/Ōmāpere Wastewater Treatment Plant	20 April 2016	EAC.066718.01	The discharge from the WWTP was not complying with condition 19 of AUT.002667 in particular the E.coli median and 90 percentile levels.	Desludging of ponds and wetland reinstatement and new storage pond completed. Baffle plate installation, Lamella equipment, and UV treatment installation in separate phases in 2025.	Desludging work completed February 2025. Tender process started March 2025 for Baffle plates installation in ponds.
Kaitāia Wastewater Network	20 April 2016	EAC.066717.01	The unconsented discharge of untreated wastewater from the Kaitāia reticulated wastewater network into the Tarawhaturoa Stream, Kaitāia.	Phased network upgrades at Kaitāia.	Phase one construction awarded March 2025. Construction completion September 2025.
Ahipara Wastewater Treatment Plant	5 September 2022	EAC.071083.01	As per condition 10, faecal coliform concentration exceeded the median and 90 percentile concentrations of the AUT.003775 limits.	SCUV installation	Application to have abatement lifted denied in April 2025. Requires 12 months compliance - currently compliant for 6 months.
Kohukohu Wastewater Treatment Plant	24 October 2024	EAC.072397.0	Ongoing non-compliance with faecal coliforms and ammonia levels.	Desludging of ponds and installation of baffle curtains.	Desludging completed in March 2025. Dewatering of geobags in progress, expected completion August 2025. Baffle curtains are in procurement. Installation scheduled once dewatering complete.
Russell Landfill	1 Nov 2024	EAC.072442.01	Ongoing non-compliance with leachate volumes discharging to wastewater treatment plant.	Landfill Hydrogeological assessment completed in November 2024.	Report sent to Northland Regional Council in December 2024 to address abatement. Compliance plan request to wastewater operation April 2025.
Waitangi River	12 November 2024	EAC.072471.01	Lack of information on water take volume readings.	Contractor to provide discharge records to Northland Regional Council as per resource consent condition	Contractor requested to submit records at end of March 2025 for the 2024 period as per the consent condition.
Kerikeri Sports complex	6 December 2024	EAC.072537.01	Lack of wastewater reports.	New contractor contacted and arranged records collection as per consent condition.	First month of data was passed on to NRC. Quarterly monthly reporting due early June 2025 for March-May period.
Pākāraka truck stop	18^th Nov 2024	EAC.072474.01	Lack of discharge information.	Contractor to submit data records as per dates in consent condition.	Once updated discharge records are received by NRC, an application will be made to remove abatement notice April 2025.

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

6.4 Capital Programme Delivery Update

File Number: A5167349

Author: Sharon Ryan, Projects Analyst - Infrastructure Services

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

This is an update on the progress of the FY25 Capital Works Programme including FY24 Carry Forwards. Progress reported is to 23 April 2025.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Projects being reported exclude Roading, Solid Waste, Unplanned/Reactive Works, and Resource Consenting. Key information is summarised:

§ FY25 Capital Programme (Year 1 of LTP 24/27)

o Total value $51.3m

o Total number of physical works projects - 66

§ FY24 Carry Forward

o Total value $28.2m

o Total number of physical works projects – 120

· This report has been updated in include additional detail relating to FY24 Carry Forward and Multi-Year projects as requested in the April 2025 Committee meeting.

· While all projects are progressing, there are no changes in delivery stages from that reported to 25 March 2025 as presented to the April Committee meeting.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Capital Programme Delivery Update.

tĀHUHU KŌRERO / Background

The Capital Programme is from Year 1 of the Long-Term Plan 24/27. This is an LTP Lite, and projects included in this must have met one or more of the following criteria: Roading, Storm Recovery, or Compliance.

Projects currently being delivered include Year 1 of LTP 24/27, FY24 Carry Forwards, or a combination of these, as well as some unplanned works.

Projects that appear in both the FY24 Carry Forwards and the LTP 24/27 are known as multi-year projects and number: 18 - LTP 24/27

14 - FY24 Carry Forwards.

Multi-year projects are significant for two reasons. The first is that there is always an expectation that some budget will need to be carried forward to future financial years. The second is that the capital rating impact of interest and depreciation charges is not triggered until the financial year after the physical works have been completed.

Discussion from the April 2025 Te Koukou Committee meeting included the following key requests in relation to this report:

1. Greater visibility of FY24 Carry Forward budget delivery by Activity;

2. Additional detail for Multi-Year projects to: (i) distinguish between planned and unplanned projects, (ii) identify financial years for delivery, (iii) show project delivery as a percentage for each financial year, and (iv) include whole of life costings.

Responses to these requests:

1. Greater visibility of FY24 Carry Forward budget delivery by Activity

New tables, FY24 Carry Forward Forecast Delivery at 30 June 2025, have been prepared for each Activity and presented as part of that Activity’s progress update in the Discussion section below.

2. Additional detail for Multi-Year projects

Two new tables, Multi-Year Projects Broken Down, have been prepared and are presented in this section. Planned and Unplanned projects appear as a percentage of the total number of multi-year projects, while financial years are indicated by budget values totalled.

Whole of life costing is a feasibility component of the Design & Planning stage. This level of detail is outside the scope of this report which presents progress in delivery of the capital works programme aligning with the Project Management Framework stages.

How the LTP 24/27 Year 1 Programme is represented by Activity

Activity	Projects (total in number)	Projects Total Value $	Multi-Year projects (total in number)
District Facilities	19	10,094,237	2
Stormwater	9	9,802,195	2
Water	15	8,783,858	4
Wastewater	23	22,612,985	10
*Totals*	66	*$ 51,293,275*	18

Total LTP Programme LTP with budgets in multiple years refer to Attachment 1. These Multi-Year projects are highlighted in blue

Multi-Year Projects Broken Down

Multi-Year projects (total in number)	Activity	FY24 C/Fwd $	LTP Yr1 $	LTP Yr2 $	LPT Yr3 $	Planned %	Un-planned %
2	District Facilities	*61,300	207,000	306,600	0	100	0
*Community Hub Kaikohe Project has been amalgamated with the Kaikohe Library and Service Centre renewals as a single multi-year project
2	Stormwater	0	197,000	1,146,684	0	100	0
4	Water	223,771	3,171,858	6,664,462	14,199,959	100	0
10	Wastewater	3,795,171	8,983,400	15,613,094	26,868,888	100	0
18	*Totals*	*4,080,242*	*12,559,258*	*23,730,840*	*41,068,847*

How the FY24 Carry Forwards is represented by Activity

Activity	Projects (total in number)	Projects Total Value $	Multi-Year projects (total in number)
District Facilities	45	10,424,503	4
Stormwater	8	1,958,156	3
Water	30	4,348,818	2
Wastewater	37	11,511,840	5
*Totals*	*120*	*$ 28,243,317*	14

Total Programme LTP Year 1 with FY24 Carry Forward refer to Attachment 1. These Multi-Year projects are highlighted in yellow

Multi-Year Projects Broken Down

Multi-Year projects (total in number)	Activity	FY24 C/Fwd $	LTP Yr1 $	LTP Yr2 $	LPT Yr3 $	Planned %	Un-planned %
4	District Facilities	3,329,859	4,694,492	0	0	100	0
3	Stormwater	810,838	5,688,000	0	0	100	0
2	Water	311,478	470,000			100	0
5	Wastewater	2,787,201	11,175,402	0	0	100	0
14	*Totals*	*7,239,376*	*22,027,894*	0	0

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

FY25 Programme Delivery Update to 23 April 2025

Demonstration of the current delivery stage of capital works projects uses the Project Management Framework stage gates being:

· Concept

· Design & Planning

· Procurement

· Construction

· Completion

Progress of the capital works programme is demonstrated by Activity - District Facilities, Stormwater, Water and Wastewater with the monetary value using approved budget values from LTP 24/27 (Year 1) and FY 24 Carry Forwards.

Unplanned/Reactive project budgets are reported separately due to meeting an urgent need rather than fully scoped and progressed through the Project Management Framework.

Resource Consent projects are reported separately as they do not involve the construction of infrastructure and progress on these projects is reported in the Infrastructure Consenting Status Report.

Progress

All Projects are progressing and are in the same delivery stage as reported in March.

The graphs below demonstrate current progress to 23 April 2025 by comparing total funding with the Project Management Framework stage.

District Facilities

A graph of a budget

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Highlights:

· No change from March results which were:

· Complete stage - 26 projects are FY24 Carry Forward projects and 2 LTP 24/27 projects.

· Concept stage - Kaitāia Airport Runway.

· Design & Planning stage - 9 projects of which 8 are expected to be in Construction or Complete by 30 June 2025.

· Procurement stage - 9 projects which include

o Rangitāne Maritime Boat Ramp $3.6m

o Housing for the Elderly Healthier Homes $2.3m

o Lake Ohia Hall Renovations & Upgrade $854k.

· Unplanned/Reactive works include Community Board delegation budgets such as Town beautification and Amenity Lighting.

FY24 Carry Forward Forecast Delivery at 30 June 2025

A screenshot of a graph

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Stormwater

Highlights:

· Design & Planning stage – 6 projects will be in Procurement or Construction at 30 June 2025 which is as expected for these multi-year projects.

· Procurement stage - 1 project which is expected to be complete by June 2025.

· Unplanned/Reactive works are unspecified reactive works that are unknown and not scoped.

FY24 Carry Forward Forecast Delivery at 30 June 2025

A list of projects with black text

AI-generated content may be incorrect.

Water

Highlights:

· Complete stage - 20 projects. 4 are LTP 24/27 projects and 16 are FY24 Carry Forward projects.

· Design and Planning - 9 projects, of which 8 will still be in this stage due to being either multi-year projects (e.g. Paihia Water Treatment Plant) or delayed delivery delayed (e.g. Fluoridation).

· Procurement and Construction - 10 projects which are all are expected to be Complete by 30 June 2025.

FY24 Carry Forward Forecast Delivery at 30 June 2025

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Wastewater

A screenshot of a graph

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Highlights:

· Complete stage - 21 projects. 4 are LTP 24/27 projects and 17 are FY24 Carry Forward projects.

· Concept stage - 8 projects. 3 are expected to be in Construction, 1 in Procurement and 4 in Design and Planning by 30 June 2025. 5 of these projects are multi-year projects with 1 linked to the IAF Kaikohe project.

· Design and Planning stage - 7 projects. 5 are expected to be in Construction or Complete by 30 June 2025. The remaining 2 projects are multi-year projects.

· Procurement stage - 4 projects. 1 is expected to be in Construction and 3 Complete by 30 June 2025.

· Construction stage - 9 projects. 5 are expected to be Complete by 30 June 2025. 4 projects are multi-year projects.

FY24 Carry Forward Forecast Delivery at 30 June 2025

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Resource Consents

A graph of water and budget

AI-generated content may be incorrect.

A separate report providing an overview and status update of the consenting work programme is included in this meeting agenda – Infrastructure Consenting Status Report.

Forecast Year End Position

A projection of the year end delivery of the FY25 Capital Programme is provided in the table below.

Significant projects included are:

District Facilities

FY25 projects

Kaitāia Airport Runway $2.4m

Rangitāne Maritime Boat Ramp $3.6m

Multi-year projects

Waipapa Baysport Carpark $100k

Lake Ohia Hall Renewals $838k

Stormwater

FY25 projects

East Kotare Drive & Allen Bell Drive renewals totalling $629k

Multi-year projects

Moerewa Improvements $3m

Kaitāia Stormwater projects (2) $2.6m

Water

FY25 projects

Fluoridation projects (2) $2.4m

Multi-year projects

Telemetry/Scada $800k

Paihia Water Treatment Plant $1.7m

Kerikeri Water Treatment plant $800k

Wastewater

Multi-year projects

IAF projects (2 locations) $2m

Telemetry/Scada $2m

Ōpononi Pump Station and

Treatment Plant improvements $4.05m

It is expected that 12 projects totalling $9.9m will be in Construction phase by 30 June 2025.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This information report provides an update on progress at 23 April 2025 towards delivering the FY25 Capital Work Programme.

All projects have budgetary provision as either an LTP 24/27 or FY24 Carry Forward project.

The financial impact of carried forward projects is that the capital rating impact of interest and depreciation charges is deferred by a financial year.

Āpitihanga / Attachments

1. Capital Programme - Schedule of Projects - A5195820 ⇩

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

6.5 Transport - Capital Works Programme Update

File Number: A5169569

Author: Elizabeth Stacey, Team Leader - Capital Works & Renewals

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

Provide an update to elected members on the status of the 2024-2027 Transportation Capital Works and Renewals Programme.

WHAKARĀPOPOTO MATUA / Executive SummarY

The Transport Capital Works & Renewals Programme Report for the month ending April 2025 includes the following key progress:

· Contracts are underway for construction panel delivery of fourteen slip repair locations.

· West Coast Rd Motuti, West Coast Rd Panguru and Ngāpipito Rd slips are under construction.

· Reseal and rehabilitation works underway with approximately 98% of reseal work completed.

· Bridge resilience design underway

· Actual spend data included in the report is accurate as of March, 2025

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Transport - Capital Works Programme Update.

tĀHUHU KŌRERO / Background

The Transport Capital Works and Renewals Team is responsible for delivery of the following programmes of work:

· Bridge Resilience

· Structural Component replacement

· Footpath (new works)

· Slip Resilience programme

· Emergency Works/Slip Repair

· Pavement reseal and rehabilitation

· Low-Cost Low Risk programme

The majority of our three-year work programme is made up of emergency works, bridge resilience and the resilience programme. All actual spend data shown in the tables below reflect spending as of March 2025.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

A detailed breakdown of the Emergency Works, Resilience Slip Repairs, Bridge Resilience/Renewal/Replacement and Safety programme projects through to June 2026 has been included as an attachment to this report. All actual funding spends indicated are accurate as of March 2025.

Reseal & Rehabilitation Programme (Year 1)

The reseal programme is indicatively ~$5.8M per year & the rehabilitation programme is indicatively ~$4.9M per year for each year of this 2024-2027 LTP. ~$2M Preseal repairs are also to be delivered for to support year 1’s reseal programme.

Preseal repairs have been completed in both the north and south areas and resurfacing works are approximately 98% complete at the end of April.

Enabling works for the rehabilitation programme have begun and final site extents programmed based on budget and surrounding works such as the presence of slips. The planned rehab sites still to be completed this season are shown below:

· Wiroa-Waimate North Intersection – Designed & priced with work to occur early May

· Waiare Rd – Pavement work substantially complete

· Taupo Bay Rd– Under construction

· Larmers Rd – Pavement work substantially complete

· Kaitaia Awaroa Rd - Deferred until next season to align with slip repair

· Taipa View Rd – Under construction

· Te Ahu Ahu Rd – Under construction

· Kempthorne Rd – Deferred to next season to balance budgets

Completed Sites:

· Rangiahua Rd – 820m rehab

· Takahue Rd – 800m rehab

Year 2 sites were workshopped with contractors in April, including investigation and prioritisation with the assets team.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications as a result of this report

Āpitihanga / Attachments

1. Transport Capital Programme April 2025 - A5169567 ⇩

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

6.6 FNDC Speed Limits Subject to Reversal - 2024 Speed Limit Rule

File Number: A5169577

Author: Elizabeth Stacey, Team Leader - Capital Works & Renewals

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

To inform Council of the roadways that are determined to be subject to reversal under the 2024 Setting of Speed Limits Rule.

WHAKARĀPOPOTO MATUA / Executive SummarY

· The 2024 Setting of Speed Limits Rule came into effect on 31 October 2024.

· The new rule requires road controlling authorities to reverse speed limit changes on specified roads by July 2025. Specified roads are considered as urban connectors and roads with a permanent 30kph speed when one of the reasons for the speed limit was the presence of a school.

· All schools are now required to have variable speed limits created by July 2026 (this is a mandatory requirement and not subject to consultation).

· Although messaging from Central Government initially indicated all speed limits changed since 2020 would be reversed, the Rule only requires reversal of a limited type of roadway.

· Reversal of speed limits as required under the Rule is a mandatory requirement under the Act and not subject to consultation.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report FNDC Speed Limits Subject to Reversal - 2024 Speed Limit Rule.

tĀHUHU KŌRERO / Background

As discussed in the Te Koukou briefing paper submitted in October, 2024 the new speed limit rule will impact changes to speed limits moving forward as well as introducing requirements for implementation of variable speed limits around schools and changes to specified roads that have lowered speed limits since January, 2020. Messaging to the public from Central Government initially indicated that all speed limit changes that had taken effect since 2020 would be reversed. This is incorrect and the speed limit rule only requires the reversal of certain roadways. Those two categories are:

1) Urban Connectors

2) Roadways with a permanent 30kph speed limit when one of the reasons for setting the speed limit was the presence of a school. The road outside the school gate will need to become a variable speed limit under the new Rule.

These changes are mandatory and no discussion or consultation is required.

Urban Connectors:

Council roads are categorised by their movement and place function under the One Network Framework (ONF). This process was completed in cooperation with and signed off by NZTA. There are 23 local roads that are categorised as urban connectors within the District.

Roads outside schools:

The Rule retains the process for identifying a Category 1 or Category 2 schools, however requires all school zone speeds to be variable rather than permanent speed limits, with some exceptions for Category 2 schools. The draft rule also defines a strict school travel period in which variable signs can operate. School zones are defined as 300 metres for Category 1 schools and 600 metres for Category 2 schools. The defined area is the total length of the school zone from the school gate (or other identified pick up area). School travel times are prescribed as 45 minutes before and after school hours and a maximum of ten minutes any other time of day. The proposal deadline for all roads to meet the new variable speed limits outside school gates is 1 July 2026.

Currently there are seven schools in the District that are compliant under the new Rule, leaving 51 schools that will require treatment before July 2026. Roads outside schools that have been changed to 30kph permanent speed limits since 2020 are also subject to reversal by July 2025 and a variable speed must be set by this date. There are twelve schools which fall into this category.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Under the speed limit rule, staff were required to submit a list of specified roads that were subject to reversal by May, 2025. In order to qualify for NZTA Waka Kotahi subsidy for required changes, a list of roadways subject to reversal and associated costs was requested no later than March, 2025.

Staff reviewed the roadways that had been changed since 2020 against the criteria for specified roads, using the One Network Framework as prescribed by NZTA for urban connectors. A list of those roadways, as well as the current speed and the speed subject to reversal is included as an attachment to this report. This list has been submitted to, and approved by, NZTA as meeting the criteria under the Rule and contains the following roadways:

· Franklin Street, Opua

· Hone Heke Road, Kerikeri

· Joyces Road, Paihia

· Landing Road, Kerikeri

· School Road, Paihia

· Waipapa Road (between Edkins Rd & Landing Road), Kerikeri

These changes are mandatory, and no discussion or consultation is allowed under the Rule.

Speed limit changes for other roadways (excluding schools) for the Okaihau Triangle, Moerewa, North Hokianga and Bay of Island speed catchments do not contain additional specified roads and therefore are not subject to speed limit reversals under the Rule.

Under the Rule, consultation on speed limit reversals is only available to NZTA Waka Kotahi. Local road controlling authorities have no option to consult with the public regarding their level of support for reversal of limits of specified roadways.

Schools:

Reversal of permanent 30kph speed limits on local roads when the reason for setting the permanent speed limit was a school are also considered specified roads and subject to reversal by July, 2025. There are twelve schools and a total of 25 roadways around schools subject to reversal and the implementation of a variable speed limit outside the school gate. This list is included as an attachment to this report.

As with urban connectors, the local road controlling authority has no option to consult with the public regarding support for retaining current permanent speed limits as these changes are mandatory under the new Rule.

All remaining schools within the District must be completed for variable speed limits by July 2026. A speed management plan for the remaining schools is required to be prepared and endorsed by elected members. Although consultation is optional, public feedback on the proposed variable speed limits and the selected treatments is planned. Variable speed limits around schools do not require the preparation of a cost benefit analysis.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Funding for this project of $504,000 has been approved by NZTA Waka Kotahi have at Council’s normal financial assistance rate of 71%. Local share for speed limit changes (new speed limits, not reversals) was identified in the 2024-2027 LTP.

Āpitihanga / Attachments

1. Specified Roads - Urban Connectors - A5169575 ⇩

2. Specified Roads - 30kph near schools - A5169573 ⇩

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

6.7 Transportation - Hokianga Ferry Service Contract March 2025 Update

File Number: A5170187

Author: Aaron Reilly, Operations Specialist Lighting & Transport

Authoriser: Edward Varley, Manager - Transportation

TAKE PŪRONGO / Purpose of the Report

The purpose of this information report is to provide an update on the management and operation of the Hokianga Ferry Service Contract for March 2025, for Committee information, discussion and questions.

WHAKARĀPOPOTO MATUA / Executive SummarY

· March was another smooth month of operations. Despite Easter moving from March to April in 2025, sales takings were still 13% higher than last year.

· The ferry carried a daily average of 314 vehicles and 616 passengers. There were 177 shuttles (operating continuously), one after-hour emergency service sailings and 96.7% of scheduled sailings departed on-time.

· There were no mechanical or weather-related interruptions to the service.

· There was one minor injury incident reported relating to the deck crew. There was no lost time as a result of the incident.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Transportation - Hokianga Ferry Service Contract March 2025 Update.

tĀHUHU KŌRERO / Background

Northland Ferries operates the Hokianga Ferry service under Contract 7/19/187.

Each month the Contractor provides a monthly report to Council and this information report provides a summary of the Contract activities.

The Contract requires submission of the monthly report to Council by the 5th working day of the month following. For this reason, we are reporting on the month prior as the Contractor’s April report was not yet due at the time of the Committee report deadline.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The monthly report is for information only.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Budgetary provision has been made as part of the 2024/27 Long Term Plan.

Tabulated below, for information is financial summary of the:

1) Operational forecast and expenditure for the financial year to date.

2) Revenue forecast and revenue received for the financial year to date.

3) Revenue received (by month) financial year to date.

4) A 6-year revenue comparison for the same 9-month period (1 July 2024 to 31 March 2025).

2024/25 Operational Expenditure
Annual Forecast Budget	Expenditure to Date (31 March 2025)	Forecast from 1 April to 30 June 2025
$2,341,488	$1,509,638	$829,060

2024/25 Revenue from Ticket Sales
Annual Revenue Forecast (at 1 July 2024).	Revenue to Date (31 March 2025)	Revenue Forecast from 1 April to 30 June 2025
$500,000	$425,396	$117,000

A graph of blue bars

A graph with blue bars

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Āpitihanga / Attachments

Nil

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

6.9 Road Safety & Traffic Engineering Report

File Number: A5175190

Author: Elizabeth Stacey, Team Leader - Capital Works & Renewals

Authoriser: Tanya Proctor, Head of Infrastructure

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide an update on the Road Safety Education, Promotion and Engineering activities undertaken in March/April 2025.

WHAKARĀPOPOTO MATUA / Executive SummarY

Key highlights from the road safety programme for education, promotion and engineering activities are summarised below:

· Road safety education and promotion activities delivered by Far North REAP (Rural Education Activities Programme) include driver’s license courses and a variety of community-based safety initiatives. Some key success stories have been shared in their report.

· Fatal and serious injury crashes continue to decline on the local road network

· MOU signed with NZTA for the installation and operation of average speed safety cameras on Kaitaia-Awaroa road is being executed.

· Corridor access requests continue to be steady in the construction season.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report Road Safety & Traffic Engineering Report.

tĀHUHU KŌRERO / Background

The road safety team works across road safety and traffic engineering, road safety education and promotion, engineering input into resource consent applications and approval of Corridor Access requests and the issue of work access permits.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Far North REAP are contracted to deliver Council’s road safety and education programme in the Far North through a series of community-based providers. A full breakdown of their programme in March is included in the attachments. A breakdown of the number of community members reached so far this financial year show almost 10,000 interactions in the road safety space. REAP is delivering ahead of their planned programme for the year.

Key Performance Indicators – Fatal and Serious Crash Reporting

In February 2025 there was one reported serious injury crashes on FNDC roadways and no fatalities. By comparison, in March 2024 there five serious injury crashes reported on FNDC roadways.

Overall, for the year we are showing a significant reduction in both fatal and serious injury crashes on FNDC roadways as shown in the table below:

Average Speed Safety Cameras

An MOU has been prepared for signature for the installation and ongoing operation of the average speed safety cameras along Kaitaia Awaroa Road between Kaitaia and Ahipara. Construction is set to begin over the winter period, followed by testing and activation in late 2025. All costs associated with the installation and ongoing maintenance of the cameras and related infrastructure will be borne by NZTA Waka Kotahi. The FNDC Communications team is working closely with NZTA on outreach to the community.

Corridor Access Requests:

March was a busy month for Corridor Access Requests with contractors making the best of the ongoing good weather. Staff are working to update the Council website with information regarding the shift from the Code of Practice for Temporary Traffic Management (CoPTTM) to risk based traffic management and provide additional information for community groups to use in planning their events and what is involved in requesting a road closure.

A graph of a car report

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PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications associated with this report.

Āpitihanga / Attachments

1. FNREAP March 25 Report - A5175176 ⇩

Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda

20 May 2025

6.10 FNDC Transport Procurement Strategy 2025-2027

File Number: A5175513

Author: Michelle Sharp, Manager - Project Management

Authoriser: Edward Varley, Manager - Transportation

TAKE PŪRONGO / Purpose of the Report

To provide Elected Members with oversight of the draft FNDC Transport Procurement Strategy to be endorsed by NZ Transport Agency (NZTA).

WHAKARĀPOPOTO MATUA / Executive SummarY

This strategy has been prepared to fulfil Councils obligations as required by the Office of the Auditor General and sets out the Far North District Councils strategic approach to procurement of land transport activities for the years 2025 - 2027.

The draft Strategy will be reviewed by NZTA for endorsement at their Board Meeting on 19^th June 2025 and will become operational in July 2025, once adopted by Council.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport and Infrastructure Committee receive the report FNDC Transport Procurement Strategy 2025-2027.

tĀHUHU KŌRERO / Background

A large portion of councils investment in Transportation activities is financially assisted by NZTA. Section 25 of the Land Transport Management Act 2003 requires that an approved organisation (in this case council) design its procurement procedures to obtain best value for money spent.

While FNDC was part of the Northland transportation Alliance (NTA), council’s procurement strategy was incorporated in the NTA Procurement Strategy. The NTA was disestablished in July 2024, and NZTA approved a one-year extension to the NTA strategy. All management, planning, procurement and delivery of transport services were brought back to district level.

The Transportation Procurement Strategy has been developed as a standalone strategy for FNDC in order to align with the requirements of the NZTA Procurement Manual Amendment 6 for activities funded through the National Land Transport Programme.

The strategy has been drafted by the Project Management Office (PMO) with input and revision by key staff and management in the Transport Department.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

This strategy is updated in alignment with council’s Long-term Planning process and includes the recommended procurement approach for the delivery of road maintenance and renewal activities from July 2025 to June 2027 to align with Council’s shortened LTP.

The strategy provides detail on how transport contracts and projects will be procured in alignment with council’s procurement policy. It requires endorsement by NZTA to meet subsidised funding requirements. Future reviews (and NZTA endorsement) are scheduled for completion on a triennial frequency to ensure the requirement for continued National Land Transport Fund (NLTF) investment is met.

The strategy seeks endorsement from NZTA for an initial term of two years (due to the shortened LTP, with a future review completed within two years) and approval for:

1. An exemption for the term of the Road Maintenance and Renewals Contracts to allow for a twelve (12) year term, procured as 6 years plus two extensions of 3 years (6yrs + 3yr + 3yr).

2. An exemption to extend the term of the current Lighting and Maintenance Renewals contract from five (5) years to a total term of eleven (11) years, an additional 3 + 3 years.

3. An exemption to confirm the current term of the Hokianga Ferry Operations and Maintenance contract for a total term of ten (10) years.

4. An exemption to extend the term of the Community Road Safety Promotion Activity Services contract from six (6) years to a total term of ten (10) years, an additional 2 + 2 years.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Endorsement by NZTA will support applications for funding through the NTLF, budgets are aligned with the current LTP.

Āpitihanga / Attachments

1. FNDC Transport Procurement Strategy 2025 -2027 (Draft) - A5177422 ⇩

Scheme	Membership	Status
Kaitāia Wastewater Treatment Plant	· Ngai Tohianga/Ōturu Marae · Ngā hapū tokotoru o Pukepoto (Ngāti Te Ao, Te Uri o Hina, Te Tahawai) · Te Rūnanga o Te Rarawa	FNDC staff continue to actively engage with iwi and hapū about proposed consent conditions for the formation of a kaitiaki forum.
Kaikohe Wastewater Treatment Plant	· Ngā hapū o Kaikohekohe representatives: o Te Matarahurahu o Ngāti Ueoneone o Te Uri-O-Hua o Takotoke o Ngāti Kura o Ngāti Tautahi · Ngāti Whakaeke	Representatives have been assigned from FNDC for this group. Terms of reference have been agreed for the group and work will soon begin on discharge to land investigations. Workshop held April to discuss Terms of Reference and process re treatment plant BPO.
Hihi Wastewater Treatment Plant	· Waiaua Marae · Te Matarahurahu · Hihi community representation	Representatives have been assigned from FNDC for this group which needs to be reinvigorated post completion of short-term plant improvements.
Kāeo Wastewater Treatment Plant	· Te Rūnanga o Whaingaroa Other members to be confirmed as part of consent renewal process. An email had been sent through to Kahukuraariki Trust and Ngāpuhi	Representatives have been assigned from FNDC for this group. A meeting is to be organised.