AGENDA
Tuesday, 15 April 2025
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Time: |
10:00 AM |
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Location: |
Conference Room - Te Ahu Cnr State Highway 1 and Mathews Avenue Kaitāia |
Membership:
Chairperson Adele Gardner
Deputy Chairperson John Stewart
Councillor Felicity Foy
Member Darren Axe
Member Sheryl Bainbridge
Member William (Bill) Subritzky
Member Rachel Baucke
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Te Hiku Community Board Meeting Agenda |
15 April 2025 |
The Local Government Act 2002 states the role of a Community Board is to:
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.
18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Te Hiku Community Board Meeting
will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitāia on:
Tuesday 15 April 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Tīmatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 New Ground Lease to Waipapakauri Sports Complex Incorporated over 24 Waipapakauri Domain Road
7.2 Winter 2025 Rural Travel Funding Applications.
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Te Hiku Community Board April 2025 Open Resolution Report
8.2 Te Hiku Community Hall Annual Information 2023-2024
8.3 Draft Alfresco Dining Licences for comment.
8.4 Chairperson and Members Reports
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Elected Member - Register of Interests
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
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15 April 2025 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5045153
Author: Marysa Maheno, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.
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That Te Hiku Community Board confirm the minutes of the meeting held 18 March 2025 to be a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2025-03-18
Te Hiku Community Board Minutes - A5113766 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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15 April 2025 |
7.1 New Ground Lease to Waipapakauri Sports Complex Incorporated over 24 Waipapakauri Domain Road
File Number: A5094862
Author: Michelle Rockell, Team Leader - Property Management
Authoriser: Trent Blakeman, Acting Group Manager - Delivery and Operations
Take Pūrongo / Purpose of the Report
To seek Te Hiku Community Board recommendation to Council to initiate public consultation on the granting of a new ground lease over 24 Waipapakauri Domain Road, Waipapakauri recreation reserve under Section 54 Reserves Act 1977, being Section 34 Block X Rangaunu SD to Waipapakauri Sports Complex Incorporated.
WhakarĀpopoto matua / Executive Summary
· Waipapakauri Sports Complex Incorporated have leased the Waipapakauri Domain from Far North District Council since 1981.
· The lease expired in 2014 and whilst a new Deed of Lease was drafted, it was never executed by either party.
· In 2024, the Waipapakauri Sports Complex Incorporated formally requested a new ground lease over the site occupied by the sporting facility.
· There is no existing Reserve Management Plan for Waipapakauri Domain Recreation Reserve.
· The Reserves Act 1977 requires public consultation on the issuing of a lease over a Recreation Reserve when no Reserve Management Plan is in place.
· On 18 February 2025, this report was left to lie on the table by the Te Hiku Community Board after requesting a reduced leased area and investigations into divestment of the site.
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That Te Hiku Community Board recommend to Council: a) that the public consultation process is commenced on the granting of a new ground lease to Waipapakauri Sports Complex Incorporated over 24 Waipapakauri Domain Road, Recreation Reserve being Section 34 Block X Rangaunu SD, approximately 82,988 square metres, held in New Zealand Gazette 1952 page 1995.
b) The terms of the proposed lease shall be: · Term: 30 Years (10+10+10) · Annual Rental: $121 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule; and
c) That the Te Hiku Community Board is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council.
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1) TĀhuhu kŌrero / Background
On 18 February 2025, this report was left to lie on the table by the Te Hiku Community Board. Requests were made for Far North District Council staff to present a lease option with a reduced area and investigate if divestment of the site to the Waipapakauri Sports Complex Incorporated or to the Christian School is a viable option.
Updated information as of 25 March 2025
Divestment
A Schwarz report was carried out over the Waipapakauri Domain Reserve on 23 December 2009. The report shows that the land was obtained by the Crown via the Public Works Act 1928 on 2 May 1951 for Defence Purposes to extend the Waipapakauri Airfield.
In 1952, it was determined that the land was not required for that purpose and was declared Crown Land subject to the Land Act 1948 by NZ Gazette 1952p 368. In 1952, the section was set apart as a reserve for recreation purposes by NZ Gazette 1952 p 1995. The land was then vested in the Mangonui County Council on 4 March 1953 for recreation purposes, which was subsequently vested in the Far North District Council in 1989.
It is noted that to dispose of the land, Reserve revocation procedures will need to be implemented, unless the Office of Treaty Settlements include within the settlement legislation that the reserve status is revoked.
It is also noted that upon revocation of the reserve status, the ownership of the reserve will revert to the Crown together with sale proceeds (if any) because of the provisions contained in section 25.1 of the Reserves Act 1977. From here, should the Crown determine that the land is not required for public interest, it shall be offered back to the former owner.
Leased area
A meeting was held with the Waipapakauri Sports Complex and the Christian School on 25 March 2025 to discuss the leased area. The school will carry out a Geotech report over the pine block and the pony club as these are the preferred areas to develop. The outcome of this report will then determine which (if either) site is suitable to develop.
As the school are still yet to confirm the exact area they would like to lease, to prevent any further delays to the granting of the lease to Waipapakauri Sports Complex, it was agreed between all parties to lease the whole area to Waipapakauri Sports Complex and reduce the proposed leased area once confirmation by the school. This may occur during the lease granting process.
Lessee background
Waipapakauri Recreation Reserve is vested in Council and has been occupied by the Waipapakauri Sports Complex Incorporated since 1981. Their initial ground lease dated 25 June 1981 expired in 2014. Whilst a new Deed of Lease was drafted, this was never executed by either party.
In 2024, the Waipapakauri Sports Complex Incorporated approached Far North District Council staff formally seeking a new ground lease. Discussions occurred alongside the Kaitaia Campus – Villa Education Trust who were interested in leasing the rear of the section to construct a school. However, these plans have since fallen through and the Waipapakauri Sports Complex Incorporated has requested to be the sole lessee of the land.
The Waipapakauri Sports Complex Incorporated manage Waipapakauri Sports Complex Incorporated, which is a well-established group with 44 years of service to the local community located on the domain. Their main objective is to provide sport (primarily rugby and netball but not limited) to the community of Waipapakauri and surrounding areas.
Other local groups and organisations also utilise the space to provide activities for the community, including fund raising and social events.
Aerial view of proposed leased area in red.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Divesting of the property to the Crown does not present a benefit to the current occupants or the school.
The process to divest the land back to the Crown can take roughly a year to complete and does not guarantee desired outcome. If divested, the Crown would determine if it is in the public interest to keep the land or give back to the former owner.
The leased area will be varied once the Christian school have provided confirmation of which area they can build on (to be determined by Geotech report).
Delegation to Council
The 2013 Minister of Conservation Reserves Act Delegations provide for Local Authorities to wear the hat of the Minister for delegated actions over vested recreation reserves.
Section 54(1) of the Reserves Act 1977 (“the Act”) provides for Council, with the prior consent of the Minister, to grant leases over recreation reserves. From 2013, prior consent of the Minister is delegated to Council.
Section 54(2) Reserves Act 1977 requires public notification of the proposed lease action where no current reserve management plan is in place for the vested recreation reserve. There is no current reserve management plan for the Waipapakauri Domain Recreation Reserve.
Council resolution to commence public consultation satisfies the prior consent of the Minister and the public notice requirements.
Council delegations: the role of the Board vs the role of the Council
Community Boards are delegated to provide recommendations to Council in respect to applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
The Te Hiku Community Board is therefore now required to make a recommendation to Council in respect of the proposal.
The options for this site are:
Option 1: Recommended
That the Te Hiku Community Board recommends to Council that:
a) the public consultation process is commenced on the granting of a new ground lease to Waipapakauri Sports Complex Incorporated over 24 Waipapakauri Domain Road, Recreation Reserve being Section 34 Block X Rangaunu SD, approximately 82,988 square metres, held in New Zealand Gazette 1952 page 1995.
b) The terms of the proposed lease shall be:
· Term: 30 Years (10+10+10)
· Annual Rental: $121 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule.
c) Te Hiku Community Board is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council.
Option 1 will allow the Waipapakauri Sports Complex Incorporated to continue providing their valued services to the community of Waipapakauri and surrounding areas and for the Christian School to apply for a lease over the remaining area.
Option 2:
a. Decline Waipapakauri Sports Complex Incorporated request for a new ground lease
b. Request that Waipapakauri Sports Complex Incorporated remove all existing building(s) and associated assets from the reserve and reinstate the recreation reserve at their cost.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reduction of the leased area allows for Waipapakauri Sports Complex Incorporated to continue their operations, whilst providing a space for the Christian School to also apply for a lease over part of the Reserve.
Whilst classified Recreation Reserve, the remaining portion can be reclassified to Educational Purposes (or similar) to accommodate for the Ministry of Educations requirements to allow the school to access the land. This is a lengthy process that would not be commenced until the school has the approval from Ministry of Education to occupy the land. Far North District Council can aide by providing a letter of support to the Ministry of Education.
Waipapakauri Sports Complex Incorporated provide a beneficial service to the community and requiring them to vacate the land will be detrimental to the Community, Whānau and Tamariki of the area.
As per the Reserves Act 1977, Council can grant exclusive leases to part or all of a reserve for a maximum term of 30 years.
Public Notice is a statutory requirement under Reserves Act for the leasing of a Recreation Reserve.
Public consultation will enable the Te Hiku Community Board and Council to assess the community’s engagement with the Waipapakauri Sports Complex Incorporated’s proposal. Public consultation gives the community the opportunity to put forward alternative options for the occupation of the building and/or the use of the site.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
The lease will provide for the lessee to continue to be responsible for all ongoing maintenance of the associated green space.
The lease will provide for the lessee to be responsible for the payment of all utility charges, rates and insurances.
All buildings and improvements are owned by the Waipapakauri Sports Complex Incorporated.
The annual rent will be in conjunction with Far North District Council Fees and Charges Schedule and amended annually.
Should a lease not be provided to Waipapakauri Sports Complex Incorporated and the land reinstated to reserve, Council will become responsible for any ongoing maintenance of the site.
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Medium |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
FNDC Reserves Policy: The Policy supports a long-term lease being offered to community orientated groups wanting a permanent base. The Reserves Act 1977: Section 119 and 120 require that public consultation be initiated prior to the granting of a lease |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This does not have District wide relevance. Delegation to the relevant Community Board to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Far North District Council recognises the significant role of tangata whenua as set out in the Working with Māori chapter in the Long-Term Plan 2021-2031. It is important to notify tangata whenua in the Waipapakauri locality of the lease proposal prior to the public consultation. Te Hono was approached to provide advice on who the main contacts were in the first instance.
Should public consultation be approved, relevant Iwi/hapū will be notified via a separate letter to inform them of the requested lease. The letter will include brief summary of the lease and instructions of how to provide feedback should they wish to do so.
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Public consultation and Iwi consultation will be progressed as per the Reserves Act 1977 and the FNDC Engagement Policy. This will allow staff to identify any people or groups who may be affected or have interest in the matter. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
All upgrade and maintenance costs fall to the lessee. The appropriate community rent for the land is set by the FNDC Fees Charges Schedule. |
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Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
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15 April 2025 |
7.2 Winter 2025 Rural Travel Funding Applications
File Number: A5128208
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To allocate Rural Travel Funding for the 2025 winter sporting season.
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That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows: a) Te Kura a Iwi o Pawarenga $250 b) Te Hapua Sports and Recreation Club $500 c) Pukenui School $200 d) Panguru RFC $600 e) Phoenix Netball $350 f) Muriwhenua Whai Repo $500 g) Mt Hobson UNISS Netball Team $150 h) Kaitaia United AFC $500 i) Kaitaia Pirates Sports Club $1,400 j) Kaitaia City Rugby Union Football Club $1,000 k) Eastern United RFC JMB/IMB $600 l) Coastal Homes Netball $370 m) Te Rarawa Rugby Club $1,100 $7,520 |
Notes:
Lesley Wallace, the Sport Northland Community Co-ordinator for Te Hiku, declared her conflict of interest when considering the applications for Te Rarawa JMB Rugby Club and Phoenix Netball club as a member. These applications were considered by the other members of the recommendation panel.
1) TĀhuhu kŌrero / Background
The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented by central government. The strategy is yet to be developed.
Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding. Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results. This funding round is the second of two funding rounds for the current financial year, for sporting activities taking place in winter, or until approximately November 2025 when the next round of funding is allocated.
Council advertises that funding is available approximately one month before applications close online (including on Council’s Facebook page), with the closing dates notified on the Rural Travel Funding page at the start of each calendar year (when the Community Board meetings dates are set). The Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.
Funding is available for activities taking place within the district. It is understood, that in some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.
Project reports for any previous grants have been received from all the current applicants. The funding recommendation summary is attached, with applications being provided under separate cover to the Board.
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Sport New Zealand (Rural Travel) |
What are the Objectives? |
Subsidise travel for junior teams participating in local sport competition. |
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How much is available? |
$29,363 across the Far North District |
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Funding is not available for |
Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training. |
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Who can apply? |
Schools and clubs. |
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What age group is funding for? |
Funding is available for youth/children aged 5 - 19 years of age. |
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Eligible Sports |
Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball. |
Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand to increase participation in sport by young people living in rural communities.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Council now receives one grant annually from Sport New Zealand. Sport Northland no longer offer Tu Manawa funding through Councils and undertake granting of this funding themselves.
The total budget for rural travel funding for the 2024/25 financial year is $29,363. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. $1,740 was allocated by the Board for the summer round of applications. The amount the board has available to grant for the Winter travel round is $7,521, which includes unallocated funding from the summer travel round.
1. THCB
- Rural Travel Summary - A5131388 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Sport New Zealand and Far North District Council Funding Agreement. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report is seeking a decision from the Board alongside advice from Sport Northland representatives |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in allocating funding.. Any implications on Māori arising from a particular application form should be raised during discussion while considering applications in accordance with the funding agreement. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Sport Northland representatives and staff advertise funding with community sports groups, clubs and schools to seek applications from groups and clubs. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
15 April 2025 |
File Number: A5131937
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
|
That Te Hiku Community Board note the project report received from: a) Momentum Charitable Trust |
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. Project
Report - Momentum Charitable Trust - A5131922 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
15 April 2025 |
File Number: A5132228
Author: Kathryn Trewin, Funding Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
This report summarises applications for the Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at the April 2025 meeting.
WhakarĀpopoto matua / Executive Summary
· Five new applications have been received, requesting a total of $39,409
· The Community Board has an available total of $51,653.28 in Community Grant Funding for the 2024/25 financial year.
· The Community Board has an available total of $71,236 in Placemaking Funding for the 2024/25 financial year.
|
a) That Te Hiku Community Board approve the sum of $1,652 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Tania Pomana for costs towards providing printing workshops in Te Hiku Libraries for Matariki 2025. |
|
tŪtohunga / Recommendation b) That Te Hiku Community Board approve the sum of $1,666 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Jannine Pikari for costs towards providing rongoa workshops in Te Hiku Libraries for Matariki 2025. |
|
tŪtohunga / Recommendation c) That Te Hiku Community Board approve the sum of $1,706 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Korari Enterprises for costs towards providing papermaking workshops in Te Hiku Libraries for Matariki 2025. |
|
tŪtohunga / Recommendation d) That Te Hiku Community Board approve the sum of $792 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Medina Koni for costs towards providing raranga workshops in Te Hiku Libraries for Matariki 2025. |
|
tŪtohunga / Recommendation e) That Te Hiku Community Board approve the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Momentum Charitable Trust for costs towards providing life skills and financial courses at Kaitaia Probation Centre |
1) TĀhuhu kŌrero / Background
The applications have been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Applicant and Project |
Requested |
Recommend |
Comments |
Type |
|
a) Tania Pomana - Printing |
$1,652 |
$1,652 |
These applications are for a series of workshops to be run at the FNDC libraries over Matariki, showcasing Māori art and culture. The Board supported similar applications in 2024, and applications have been made to all three Boards for wananga in their area. This application is only for wananga in Te Hiku Ward. These applications meet community outcomes 1,2,3 and 5. |
Art, culture and heritage |
|
b) Jannine Pikari - Rongoa |
$1,666 |
$1,666 |
||
|
c) Korari Enterprises - Papermaking |
$1,706 |
$1,706 |
||
|
d) Medina Koni - Raranga |
$792 |
$792 |
||
|
e) Momentum Charitable Trust – Life and financial skills programmes |
$4,540 |
$1,000 |
This is the third application from this organisation for the same project. They were granted $2,270 in April 2024 and $2,270 in November 2024 (50% of the total cost). This application meets community outcomes 3, 4, 5 and 6 |
Community |
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The applicant/s is required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
Each application must meet at least one community outcome from the Council’s Long Term Plan.
The six community outcomes are as follows:
1. A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki;
2. We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.
3. Proud, vibrant communities;
4. Prosperous Communities supported by a sustainable economy;
5. Communities that are safe, connected and sustainable;
6. Communities that are prepared for the unexpected;
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. Tania
Pomana - A5131919 ⇩
2. Jannine
Pikari - A5131920 ⇩
3. Korari
Enterprises - A5131923 ⇩
4. Medina
Koni - A5131918 ⇩
5. Momentum
Charitable Trust - A5131921 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
15 April 2025 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Te Hiku Community Board April 2025 Open Resolution Report
File Number: A5045151
Author: Marysa Maheno, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide Te Hiku Community Board with an overview of outstanding resolutions from decisions dated from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
|
That Te Hiku Community Board receive the report Te Hiku Community Board April 2025 Open Resolution Report. |
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open resolution status report to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Board coordinators assist in following up outstanding resolutions with staff where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings following the printing of an agenda.
The outstanding tasks are often multi-facet projects that take longer to fully complete.
Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Open
Resolutions Report - A5153640 ⇩ 
|
15 April 2025 |
8.2 Te Hiku Community Hall Annual Information 2023-2024
File Number: A5111383
Author: Michelle Rockell, Team Leader - Property Management
Authoriser: Trent Blakeman, Acting Group Manager - Delivery and Operations
TAKE PŪRONGO / Purpose of the Report
The purpose of the report is to present to the Te Hiku Community Board the 2023-2024 Annual General Meeting (AGM) minutes, financial statement and statistical data as provided by Kāingaroa Hall, Mangōnui Hall and Lake Ohia Hall Committees.
WHAKARĀPOPOTO MATUA / Executive SummarY
· The 2016 Community Halls Policy requires Community Hall Committees that occupy Council owned halls to provide annual accounts and statistical information on the usage of the hall, income received, and any investments made in the hall.
· This report presents the information received from those Community Hall Committees in response to letters sent from Council staff.
|
That Te Hiku Community Board receive the report Te Hiku Community Hall Annual Information 2023-2024.
|
tĀHUHU KŌRERO / Background
Several Council owned community halls are managed by community committees as per the Hall and Facilities Strategy dated June 2015 (attached) and the Community Halls Policy dated September 2016 (attached).
The Hall and Facilities Strategy notes Councils vision for community halls is “A network of fit for purpose, affordable community facilities that connect and support resilient, healthy and vibrant communities.”
The Community Halls Policy includes the following key statements:
· Ensure that the communities current and future needs for halls or similar facilities are met.
· Ensure that communities take active roles in facilitating the provision of an appropriate number of accessible, safe and well-maintained facilities.
· Adopt preferred frameworks for Councils involvement in community halls and for partnership arrangements.
· Encourage and enhance the capability of communities to improve their facilities.
The Policy also outlines the responsibilities between Council, Community Board and that of the Hall Committee.
The following table identifies the ownership details of the community halls per Ward:
|
|
Council owned on Council land |
Council owned on Crown land |
Community owned on Council land |
Community owned on Community land |
|
Kaikohe – Hokianga Ward |
Kaikohe War Memorial, Kohukohu, South Hokianga War Memorial, Kaikohe Senior Citizen’s, Horeke, Okaihau, Rawene |
Taheke Community Centre |
|
Broadwood, Ngawha, Waimamaku, Umawera |
|
Te Hiku Ward |
Herekino, Mangōnui Oruru (remains Closed) |
Lake Ohia, Kāingaroa |
Whatuwhiwhi |
Fairburn, Waiharara, Araiawa Takahue – no longer exists |
|
Bay of Islands – Whangaroa Ward |
Paihia, Russell, Totara North, Waipapa, Whangaroa Memorial (Kaeo), Whangaroa Village |
Maromaku |
Moerewa |
Opua, Pakaraka |
It is the intention of Council staff to present the Community Hall Committee information to the appropriate Community Board around April/May annually.
At the time of writing this report, community hall information had not been received from Herekino Hall Committee. All other information reports are attached to this report. Below is a summary of the information contained in the reports:
Kāingaroa Hall
• Total number of bookings: 135
o 113 Community bookings
o 22 Casual bookings
• Improvements: continue to do regular repairs and maintenance. Replaced more windows.
• Maintenance completed: Fixed concrete in main entrance and outside. Lawns and spraying
done regularly. Clean gutters and wash down exterior of building. Maintenance and repairs done as they arise.
Lake Ohia Hall
• Total number of bookings 110
o 103 Community bookings
o 4 Casual bookings
o 3 Commercial bookings
• Improvements: Grounds upgrade with removal of pest plants. New water tank. Toilet replaced.
• Maintenance completed: Regular lawns, weed control, cleaning. General repairs to toilets, electricals.
Mangōnui Hall
• Total number of bookings not specified. Mix of Community and Casual.
• Improvements: Windows repaired. Lighting in kitchen redone. RSA sign outside hall replaced.
• Maintenance: Lawns mowed regularly. Back spouting cleaned. Curtains cleaned.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Board members will consider the content of the information received.
The Community Board will decide what steps to take with those Community Hall Committees who have yet to provide the information requested as per the 2016 Community Halls Policy.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
The following asset information is current as of 16 October 2024.
Depreciation
Total 8,119,404 1,741,635 167,775 117,207
Capital spend
Depreciation fund reserve
Operational costs
1. Halls
and facilities strategy 2015 - A5111385 ⇩ 
2. Community
halls policy 2016 - A5111387 ⇩
3. 2023-2024
Annual Hall Information & Statistics - Kaingaroa Memorial Hall - A5153416 ⇩
4. 2023-2024
Annual Hall Information & Statistics - Lake Ohia Hall - A5153469 ⇩
5. 2023-2024
Annual Hall Information & Statistics -Mangonui Memorial Hall - A5153470 ⇩
|
15 April 2025 |
8.3 Draft Alfresco Dining Licences for comment.
File Number: A5119846
Author: Ken Ward, Team Leader - Monitoring
Authoriser: Trent Blakeman, Acting Group Manager - Delivery and Operations
TAKE PŪRONGO / Purpose of the Report
To allow the Te Hiku Community Board the ability to provide comment on the renewal alfresco dining applications from: Jesse’s on the Waterfront Café, Beach Box Café and Gelato and Mussel Rock Café and Bar.
WHAKARĀPOPOTO MATUA / Executive SummarY
The above-named businesses have applied for renewal of their existing Alfresco Dining licences.
All businesses have paid the necessary application fee.
The Te Hiku Community Board has delegation over activities on reserves and can comment on alfresco dining applications.
|
That Te Hiku community board: a) Pursuant to the Council resolution passed on 30 June 2022, provide comment on the renewal of alfresco dining approval applications from: Jesse’s on the Waterfront Café, Beach Box café Gelato and Mussel Rock Café and Bar.
|
tĀHUHU KŌRERO / Background
On the 30 June 2022, Council passed a resolution that delegates authority to Community Boards to comment on alfresco dining applications.
Prior to 30 June 2022, alfresco dining applications were assessed against the “Alfresco Dining Policy 2014”, and only applications that were declined were considered by the relevant Community Board. This Policy was revoked by Council on 30 June 2022.
On 19 May 2022, Council adopted the “Road Use Bylaw 2022”. The purpose of this bylaw is to regulate or control the use of roads and adjoining land by –
(a) vehicles; and
(b) stands, stalls or mobile shops; and
(c) animals; and
(d) structures, vegetation or other things that may affect road safety or the environment.
Part 4, clause 13 of the “Road Use Bylaw 2022” requires a person to obtain written approval from Council to allow them to occupy any part of a road with structures for providing food or beverage services.
Part 7 of the “Road Use Bylaw 2022” outlines the application, assessment and approval process. In particular, clause 20 outlines the conditions that can be imposed on all approvals granted under Part 7 of the Bylaw.
Alfresco dining approvals expire 30 June each year. Approval holders are required to renew their approval before it expires each year. If an approval holder renews their approval before the approval expires, their approval will continue to have effect until such time a decision is made on the renewal application.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
On 30 June 2022, Council delegated to Community Board authority to comment on alfresco dining applications.
The following options proposed for the Te Hiku Community Board to consider regarding the alfresco dining approvals:
|
Option no. |
Option Description |
Advantages |
Disadvantages |
|
1 |
Provide comment on the alfresco dining renewal approval applications from |
Applications comply with the “Road Use Bylaw 2022”. |
There are no disadvantages. |
Applicants have paid all necessary fees.
None of the premises have been subject to complaints.
The owners of premises have complied with approved dinning plans and have applied for replication of existing seating requirements.
Copies of all draft approvals for the period 1/7/24 – 30/6/25 can be found in attachment A – W.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
There is only one option to enable the Te Hiku Community Board to provide comment on the renewal of alfresco dining approval and new alfresco dining approval which will contribute towards the final decision on the alfresco dining applications.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report. The applicants have paid the required application fee for the renewal of alfresco dining approval
1. Beach
Box Cafe and Gelato - A5119154 ⇩ 
2. Jesse's
on the Waterfront Cafe - A5119149 ⇩
3. Mussel
Rock - A5119163 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
The Alfresco Dining Policy 2014 was revoked on 30 June 2022. Regulation of alfresco dining is outlined in the Road Use Bylaw 2022. The rules around approvals for alfresco dining are essentially unchanged, and therefore the level of significance for the recommendation to comment on the renewal of alfresco dining applications or new alfresco dining application is considered low. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
2022 – Part 4 clause 13 and Part 7. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
The Te Hiku Community Board have delegation over activities on reserves but also has delegation to comment on alfresco dining applications. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Māori had an opportunity to contribute during the consultation process on the new Road Use Bylaw 2022. The Road Use Bylaw 2022 was adopted on 19 May 2022. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Regulation of alfresco dining is of relevance to hospitality businesses, their employees, and all community members and visitors to the Far North District. However, the rules around licenses for alfresco dining have not changed in their effect, and therefore the level of significance of this decision is low.
|
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications to this decision |
|
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
|
15 April 2025 |
8.4 Chairperson and Members Reports
File Number: A5140865
Author: Beverly Mitchell, Community Board Coordinator
Authoriser: Aisha Huriwai, Manager - Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.
Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chair
Gardner Report 2025-04-15 - A5141451 ⇩ 
2. Member
Bainbridge report 2025-04-15 - A5141453 ⇩
3. Member
Subritzky report 2025-04-15 - A5141458 ⇩
4. Member
Axe Report - A5153349 ⇩ 
5. Member
Stewart report 2025-04-15 - A5142823 ⇩
6. Member
Baucke Report - A5153369 ⇩
7. All
of Local Government and Rural and Provincial Sector Meeting Notes - A5113990 ⇩
