|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
Te
Kaunihera o Te Hiiku o te Ika
AGENDA
Tuesday, 18 March 2025
|
Time:
|
10:00 AM
|
|
Location:
|
Conference Room - Te Ahu
Cnr State Highway 1 and Mathews Avenue
Kaitāia
|
Membership:
Chairperson Adele Gardner
Deputy Chairperson John Stewart
Councillor Felicity Foy
Member Darren Axe
Member Sheryl Bainbridge
Member William (Bill) Subritzky
Member Rachel Baucke
The
Local Government Act 2002 states the role of a Community Board is to:
A.
Represent, and act as an advocate for,
the interests of its community.
B.
Consider and report on all matters
referred to it by the territorial authority, or any matter of interest or
concern to the community board.
C.
Maintain an overview of services
provided by the territorial authority within the community.
D.
Prepare an annual submission to the
territorial authority for expenditure within the community.
E.
Communicate with community
organisations and special interest groups within the community.
F.
Undertake any other responsibilities
that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The
"civic amenities" referred to in these delegations include the
following Council activities:
·
Amenity lighting
·
Cemeteries
·
Drainage (does not include reticulated
storm water systems)
·
Footpaths/cycle ways and walkways.
·
Public toilets
·
Reserves
·
Halls
·
Swimming pools
·
Town litter
·
Town beautification and maintenance
·
Street furniture including public
information signage.
·
Street/public Art.
·
Trees on Council land
·
Off road public car parks.
·
Lindvart Park – a
Kaikohe-Hokianga Community Board civic amenity.
Exclusions:
From time to time Council may
consider some activities and assets as having district wide significance and
these will remain the responsibility of Council. These currently include: The
roading network, Hundertwasser toilets, District Library Network, Baysport, the
Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site
network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming
Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the
Bay of Islands/Hokianga Cycle Trail.
Set
local priorities for minor capital works in accordance with existing
strategies,
1.
Recommend local service levels and
asset development priorities for civic amenities as part of the Annual Plan and
Long Term Plan processes.
2.
Reallocate capital budgets within the
Annual Plan of up to 5% for any specific civic amenity, provided that the
overall activity budgetary targets are met.
3.
Make grants from the allocated
Community Funds in accordance with policy 3209, and the SPARC/Sport Northland
Rural Travel fund in accordance with the criteria set by the respective body,
and, for the Bay of Islands-Whangaroa Community Board, the power to allocate
the Hundertwasser Donations Account.
4.
Provide comment to council staff on
resource consent applications having significance within the Community,
including the provision of land for reserves or other public purposes.
5.
To hold, or participate in hearings, as
the Council considers appropriate, in relation to submissions pertinent to
their community made to plans and strategies including the Long Term Plan and
Annual Plan, and if appropriate recommend decisions to the Council.
6.
To hold hearings of submissions
received as a result of Special Consultative Procedures carried out in respect
of any matter other than an Annual or Long Term Plan, and make recommendations
to the Council.
7.
Where recommended by staff to appoint
management committees for local reserves, cemeteries, halls, and community
centers.
8.
To allocate names for previously
unnamed local roads, reserves and other community facilities, and recommend to
Council name changes of previously named roads, reserves, and community
facilities subject to consultation with the community.
9.
To consider the provisions of new and
reviewed reserve management plans for recommendation to the Council in
accordance with the Reserves Act 1977, and hear or participate in the hearing
of submissions thereto, as considered appropriate by the Council.
10.
To provide recommendations to the
Council in respect of applications for the use and/or lease of reserves not
contemplated by an existing reserve management plan.
11.
Prohibit the use of skateboards in
specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12.
Recommend new bylaws or amendments to
existing bylaws.
13.
Prepare and review management plans for
local cemeteries within budget parameters and in a manner consistent with
Council Policy.
14.
Exercise the following powers in
respect of the Council bylaws within their community:
a)
Control of Use of Public Spaces –
Dispensations on signs
b)
Mobile Shops and Hawkers –
Recommend places where mobile shops and/or hawkers should not be permitted.
c)
Parking and Traffic Control –
Recommend parking restrictions, and areas where complying camping vehicles may
park, and consider and grant dispensations in accordance with clause 2007.2
d)
Public Places Liquor Control –
Recommend times and places where the possession or drinking of alcohol should
be prohibited.
e)
Speed Limits – Recommend places
and speed limits which should be imposed.
15.
To appoint Community Board members to
speak on behalf of their community in respect of submissions or petitions.
16.
Specific to the Bay of
Islands-Whangaroa Community Board – consider any recommendations of the
Paihia Heritage Working Group and make appropriate recommendations to Council
on the development of a draft Plan Change and a Section 32 analysis on heritage
provisions for Paihia.
17.
Specific to Te Hiku Community Board
– the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage
Area Committee and Motutangi Drainage Area Committee.
18.
To set schedule of meeting dates, times
and venues, subject to the meetings not conflicting with meetings of the
Council and satisfying the provisions of the Local Government Official
information and Meetings Act 1987.
19.
To review all proposed public art
projects on a project-by project basis to ensure they comply with policy #5105
Art in Public Places, including approval of the aesthetic appearance,
maintenance programme, insurance and appropriate location, and to agree to
their installation.
20.
In respect of applications from food
establishments for permission to establish tables and chairs on a public place,
i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on
any application which does not meet all criteria of the policy, and any
application which staff recommend to be declined.
21.
Subject to a report from the
appropriate managers and the appropriate budgetary provision, to make decisions
in respect of civic amenities including the levels of service, and the
provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In
fulfilling its role and giving effect to its delegations, Community Boards are
expected to:
1.
Comment on adverse performance to the
Chief Executive in respect of service delivery.
2.
Assist their communities in the
development of structure plans, emergency management community response plans,
and community development plans.
3.
Assist their communities to set
priorities for Pride of Place programmes.
4.
Have special regard for the views of Māori.
5.
Have special regard for the views of
special interest groups, e.g. disabled, youth, aged, etc.
6.
Actively participate in community
consultation and advocacy and keep Council informed on local issues.
7.
Seek and report to Council community
feedback on current issues by:
a)
Holding a Community forum prior to
Board meetings
b)
Varying the venues of Board meetings to
enable access by members of the community
8.
Monitor and make recommendations to
Council to improve effectiveness of policy.
9.
Appoint a member to receive Annual
Plan\Long Term Council Community Plan submissions pertinent to the Board area,
attend hearings within the Board area, and attend Council deliberations prior
to the Plan adoption.
Protocols
In
supporting Community Boards to fulfil their role, the Council will:
1.
Provide appropriate management support
for the Boards.
2.
Organise and host regular workshops
with the Community Boards l to assess the 'State of the Wards & District'
to establish spending priorities.
3.
Prior to decision-making, seek and
include 'Community Board views' in Council reports in relation to:
a)
the disposal and purchase of land
b)
proposals to acquire or dispose of
reserves
c)
representation reviews
d)
development of new maritime facilities
e)
community development plans and
structure plans
f)
removal and protection of trees
g)
local economic development initiatives
h)
changes to the Resource Management Plan
4.
Organise and host quarterly meetings
between Boards, the CEO and senior management staff.
5.
Prepare an induction/familiarisation
process targeting new members in particular early in the term.
6.
Support Board members to arrange
meetings with local agencies and service clubs to place more emphasis on
partnerships and raising profile of the Boards as community leaders.
7.
Permit Board chairperson (or nominated
member) speaking rights at Council meetings.
8.
Help Boards to implement local
community projects.
9.
Arrange for Infrastructure and Asset
Management Staff to meet with the Community Boards in September each year to
agree the capital works for the forthcoming year for input into the Annual or
Long Term Plan.
10.
Provide information.
Far North District Council
Te Hiku Community Board Meeting
will be held in the Conference Room - Te Ahu, Cnr
State Highway 1 and Mathews Avenue, Kaitāia on:
Tuesday 18 March 2025 at 10:00
AM
Te Paeroa Mahi / Order
of Business
1 Karakia
Tīmatanga / Opening Prayer. 7
2 Ngā
Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of
Interest 7
3 Te
Wāhanga Tūmatanui / Public Forum.. 7
4 Ngā
Tono Kōrero / Deputation. 7
5 Ngā
Kaikōrero / Speakers. 7
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8
6.1 Confirmation
of Previous Minutes. 8
7 Ngā
Pūrongo / Reports. 16
7.1 Project
Funding Reports. 16
7.2 Funding
Applications. 22
8 Ngā
Pūrongo Taipitopito / Information Reports. 37
8.1 Te
Hiku Community Board March 2025 Open Resolution Report 37
8.2 Chairperson
and Members Reports. 43
9 Te Wāhanga
Tūmataiti / Public Excluded. 50
9.1 New
lease request over part 6 South Road, Kaitaia - Far North Community Foodbank
Trust 50
10 Karakia
Whakamutunga / Closing Prayer. 51
11 Te Kapinga Hui /
Meeting Close. 51
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies
and Conflicts of Interest
Members need to
stand aside from decision-making when a conflict arises between their role as a
Member of the Community Board and any private or other external interest they
might have. This note is provided as a reminder to Members to review the
matters on the agenda and assess and identify where they may have a pecuniary
or other conflict of interest, or where there may be a perception of a conflict
of interest.
If a Member
feels they do have a conflict of interest, they should publicly declare that at
the start of the meeting or of the relevant item of business and refrain from
participating in the discussion or voting on that item. If a Member thinks they
may have a conflict of interest, they can seek advice from the Chief Executive
Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted
that while members can seek advice the final decision as to whether a conflict
exists rests with the member.
Elected
Member - Register of Interests
3 Te
Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the
Agenda going to print.
5 Ngā
Kaikōrero / Speakers
·
George Fa’alogo speaking in relation to item 7.2, funding application
for the Graeme Dingle Foundation.
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation
of Previous Minutes
File
Number: A5045161
Author: Marysa
Maheno, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow Te Hiku Community Board to
confirm that the minutes are a true and correct record of the previous meetings.
|
tŪtohunga / Recommendation
That Te Hiku Community Board confirm the minutes of the
meeting held 18 February 2025 to be a true and correct record.
|
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that
a local authority must keep minutes of its proceedings. The minutes of these
proceedings duly entered and authenticated as prescribed by a local authority
are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
The minutes of the meetings are
attached.
The Te Hiku Community Board
Standing Orders Section 27.3 states that no discussion may arise on the
substance of the minutes at any succeeding meeting, except as to their
correctness.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes
as a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for
budgetary provision.
Āpitihanga / Attachments
1. 2025-02-18
Te Hiku Community Board Minutes - A5076086 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low significance.
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
This report complies with the Local Government Act 2002
Schedule 7 Section 28.
|
|
State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
|
It is the responsibility of each meeting to confirm
their minutes therefore the views of another meeting are not relevant.
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
There are no implications on Māori in confirming
minutes from a previous meeting. Any implications on Māori arising from
matters included in meeting minutes should be considered as part of the
relevant report.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
This report is asking for the minutes to be confirmed as
true and correct record, any interests that affect other people should be
considered as part of the individual reports.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
There are no financial implications or the need for
budgetary provision arising from this report.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has not reviewed this
report.
|
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
7 Ngā
Pūrongo / Reports
7.1 Project
Funding Reports
File
Number: A5097045
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Scott
May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
Recipients of funds from the
Community Board’s Local Grant Fund must complete and submit a project
report no later than two months after the completion of their project.
|
tŪtohunga
/ Recommendation
That Te Hiku Community Board note the project
reports received from:
a)
Graeme Dingle Foundation
b) Kaitaia
Croquet Club
|
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that:
“At the completion of a project that received community funding,
recipients are required to complete a Project Report. These reports must be
received no later than two months after the completion of the project, or, if
the activity is ongoing, within two months of the funding being spent.
Recipients who do not complete this form are ineligible for Council funding for
a period of five years.”
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
Copies of the
project reports are attached for the Board’s information. Should
Board members have concerns or issues with these reports, these should be
discussed at this part of the meeting.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
To receive the project reports from
funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary
requirements.
Āpitihanga
/ Attachments
1. Graeme
Dingle Foundation - A5097195 ⇩
2. Kaitaia
Croquet Club - A5097194 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He
Take Ōkawa / Compliance Requirement
|
Aromatawai
Kaimahi / Staff Assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or proposal
has a District wide relevance and, if not, the ways in which the appropriate
Community Board’s views have been sought.
|
It is the responsibility of each
Community Board to confirm the funding that they allocated has been spent
correctly.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
There are no implications on Māori in confirming the project
reports. Any implications on Māori arising from matters included in
project reports should be considered as part of the relevant report.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities).
|
This report is asking for the
project reports to be approved, any interests that affect other people should
be considered as part of the individual reports.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
There are no financial
implications or the need for budgetary provision.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
|
Te Hiku Community
Board Meeting Agenda
|
18 March 2025
|
7.2 Funding
Applications
File
Number: A5097051
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Scott
May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
This report summarises applications for the Local Community
Grant funding to enable Te Hiku Community Board to determine which
application/s will receive funding at the March 2025 meeting.
WhakarĀpopoto matua / Executive Summary
· One new
application has been received, requesting a total of $6,000
· The
Community Board has an available total of $57,653.28 in Community
Grant Funding for the 2024/25 financial year.
· The
Community Board has an available total of $71,236 in Placemaking
Funding for the 2024/25 financial year.
|
tŪtohunga
/ Recommendation
That Te Hiku Community Board approve the sum of $6,000 (plus GST if applicable) be paid from the
Board’s Community Grant Fund account to Graeme Dingle Foundation
for costs towards providing KiwiCan to Te Hiku area schools in term 3 and 4.
|
1) TĀhuhu kŌrero / Background
The applications have been checked by staff for completeness
and complies with the conditions of the Community Grant Policy, Community
Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the
application form.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
|
Applicant and Project
|
Requested
|
Recommend
|
Comments
|
Type
|
|
Grame Dingle Foundation
– KiwiCan delivery
|
$6,000
|
$6,000
|
The applicant is seeking funding for costs associated with
running the KiwiCan programme to seven Te Hiku area schools in terms 3 and 4
of 2025.
The Board has previously supported this programme with a
grant in September 2024 and October 2023, each for $3000 towards
mileage.
This meets community outcome 2, 3 and 5.
|
Community Development
|
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
The applicant/s is required to complete a standard
application form and provide supporting information.
For each
application, the Board has three options.
Option 1 Authorise
funding for the full amount requested
Option 2 Authorise
partial funding
Option 3 Decline
funding
Each
application has been assessed and meets the criteria of the Community Grant
Policy, Community Outcomes as listed in the LTP, and the conditions listed on
the application form.
Each
application must meet at least one community outcome from the Council’s
Long Term Plan.
The six
community outcomes are as follows:
1. A
wisely managed and treasured environment that recognises the role of tangata
whenua as kaitiaki;
2. We
embrace and celebrate our unique culture and heritage and value it as a source
of enduring pride.
3. Proud,
vibrant communities;
4. Prosperous
Communities supported by a sustainable economy;
5. Communities
that are safe, connected and sustainable;
6. Communities
that are prepared for the unexpected;
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated
in accordance with the Community Grant Policy.
Āpitihanga
/ Attachments
1. Graeme
Dingle Foundation - A5097087 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given
to the provisions of the Local Government Act 2002 S77 in relation to decision
making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek to
identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If any
of the options identified under paragraph (a) involves a significant decision
in relation to land or a body of water, take into account the relationship of
Māori and their culture and traditions with their ancestral land, water
sites, waahi tapu, valued flora and fauna and other taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He Take Ōkawa /
Compliance Requirement
|
Aromatawai Kaimahi /
Staff Assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This report does not have
district-wide relevance.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
State the possible implications and how this
report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.
|
No
implications for Māori in relation to land and/or water.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities).
|
Considered in the application.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Budgetary Provision has been made
and the grant is allocated in accordance with the Community Grant Policy.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
8 Ngā
Pūrongo Taipitopito / Information Reports
8.1 Te
Hiku Community Board March 2025 Open Resolution Report
File
Number: A5045155
Author: Marysa
Maheno, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide Te Hiku
Community Board with an overview of outstanding resolutions from decisions
dated from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against
decisions/resolutions.
· Open resolutions are also in place for all formal elected member
meetings.
|
TŪTOHUNGA
/ Recommendation
That Te Hiku Community Board receive the report Te Hiku
Community Board March 2025 Open Resolution Report.
|
tĀHUHU KŌRERO / Background
Any resolution or decision from a meeting is compiled on an open
resolution status report to capture actions trigged by Board decisions. Staff
provide updates on progress against tasks that are not yet completed.
MATAPAKI ME NGĀ KŌWHIRINGA /
Discussion and Next Steps
Community Board coordinators assist in following up
outstanding resolutions with staff where appropriate, and occasionally, may be
in a position to provide a further verbal update at meetings following the
printing of an agenda.
The outstanding tasks are often multi-facet projects that
take longer to fully complete.
Where a decision differs to the recommendation of staff
there may be unintended consequences or challenges that take longer for staff
to work through.
PĀNGA PŪTEA ME NGĀ WĀHANGA
TAHUA / Financial Implications and Budgetary Provision
There are no financial
implications or need for budgetary provision in receiving this report.
Āpitihanga
/ Attachments
1. Open
Resolutions Report - Draft - A5094216 ⇩ 
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
8.2 Chairperson
and Members Reports
File
Number: A5103479
Author: Beverly
Mitchell, Community Board Coordinator
Authoriser: Scott
May, Manager - Stakeholder Relationships
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of
interest or concern to the Community Board.
|
NGĀ
TŪTOHUNGA / Recommendation
That Te Hiku Community Board note the February 2025
member reports from Chairperson Adele Gardner and members Darren Axe, Rachel
Baucke and Bill Subritzky.
|
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part
4 Section 52 states that the role of a Community Board is to represent, and act
as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA /
Discussion and Next Steps
Community Boards are required to
consider and report on any matters of concern or interest to the Community
Board, maintain an overview of services provided to the community and
communicate with community organisations and special interest groups within the
community.
The reports from the Chairperson
and Members provide information to community on these requirements. They
also provide Request for Service (RFS) information on issues of interest or
concern to the Community Board, providing a reference for further enquiry on
the progress of the matters raised. The report from the Chairperson and members
are attached.
Resource Consents have been emailed
to community board members. Members have five days to send feedback in relation
to a resource consent. Members will be expected to include these details in
their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation
is to provide information to the Community on the work that has been undertaken
by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA
TAHUA / Financial Implications and Budgetary Provision
There are no financial implications
or the need for budgetary provision as a result of this report.
ngĀ
Āpitihanga / Attachments
1. Chair
Gardner Report 2025-03-18 - A5104595 ⇩ 
2. Member
Axe Report 2025-03-18 - A5104597 ⇩
3. Member
Baucke Report 2025-03-18 - A5104599 ⇩
4. Member
Subritzky Report 2025-03-18 - A5104601 ⇩
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
|
Te Hiku
Community Board Meeting Agenda
|
18 March 2025
|
9 Te
Wāhanga Tūmataiti / Public Excluded
RESOLUTION TO
EXCLUDE THE PUBLIC
|
Recommendation
That the public be excluded from the following parts of
the proceedings of this meeting.
The general subject matter of each matter to be considered
while the public is excluded, the reason for passing this resolution in relation
to each matter, and the specific grounds under section 48 of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Ground(s) under section 48 for the
passing of this resolution
|
|
9.1 - New lease request over part 6
South Road, Kaitaia - Far North Community Foodbank Trust
|
s7(2)(h) - the withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
|