AGENDA
Thursday, 20 March 2025
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Time: |
10:00 AM |
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Location: |
Turner Centre, Kerikeri |
Membership:
Chairperson Belinda Ward
Deputy Chairperson Lane Ayr
Councillor Ann Court
Member Bruce Mills
Member Amy Slack
Member Roddy Hapati-Pihema
Member Jane Hindle
Member Tyler Bamber
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20 March 2025 |
The Local Government Act 2002 states the role of a Community Board is to:
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated stormwater systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Bay of Islands-Whangaroa Community Board Meeting
will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:
Thursday 20 March 2025 at 10:00 AM
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 New lease to Kawakawa Memorial Library Centre Incorporated over 3 Wynyard Street, Kawakawa
7.2 New Road Name: 2185 State Highway 10, Waipapa
7.3 New Road Name: 2a Ash Grove Circle, Haruru.
7.4 Chairperson and Members Report
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
ki te mahi me te ngākau auaha me te whakamahi i ngā pūkenga me te mātauranga i roto i ngā wānanga me ngā whakataunga kia whakatūria ai tētahi Hapori e matatika ana, e tū kotahi ana ka mutu ka whakapiki anō i te oranga o tō tātou rohe, ka whakatau anō i ngā take o te rohe i runga i te tika me te pono.
We ask that through the boards discussions and decisions the representatives elected may advocate on behalf of the Bay of Islands-Whangaroa community with aroha, imagination, skill and wisdom to achieve a fairer and more united community that enhances the wellbeing of the community and solves the community's problems efficiently and effectively.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Te Wāhanga Tūmatanui / Public Forum
To be confirmed on the day.
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
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20 March 2025 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A5044373
Author: Maria Bullen, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Te Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.
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ngĀ tŪtohunga / Recommendation That Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held on 20 February 2025 are a true and correct record.
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1) te TĀhuhu kŌrero / Background
Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meeting are attached.
The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
TE TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.
3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2025-02-20
Bay of Islands-Whangaroa Community Board Minutes - A5086914 ⇩ 
TE HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance requirement |
Te Aromatawai Kaimahi / Staff assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications requiring input from the Chief Financial Officer. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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20 March 2025 |
7.1 New lease to Kawakawa Memorial Library Centre Incorporated over 3 Wynyard Street, Kawakawa
File Number: A5063625
Author: Michelle Rockell, Team Leader - Property Management
Authoriser: Trent Blakeman, Acting Group Manager - Delivery and Operations
Take Pūrongo / Purpose of the Report
To seek the Bay of Islands - Whangaroa Community Boards recommendation to Council on the granting of a new lease over Local Purpose (community facility) Reserve, under Section 61 Reserves Act 1977 being 3 Wynyard Street, Kawakawa being Part Lot 36 DEEDS W46 to Kawakawa Memorial Library Centre Incorporated.
WhakarĀpopoto matua / Executive Summary
· On 1 October 2000, Kawakawa Memorial Library Centre Incorporated entered a Deed of Lease over 3 Wynyard Street, Kawakawa. This Deed of Lease expired on 30 September 2020.
· In December 2024, Kawakawa Memorial Library Centre Incorporated formally requested a new lease over the site that the Kawakawa Museum has occupied since 1997.
· The site is classified Local Purpose (community facility) Reserve and the proposed lease is consistent with the reserve purpose.
· The Reserves Act 1977 does not require public consultation on the issuing of a lease over a Local Purpose Reserve.
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That the Bay of Islands-Whangaroa Community Board recommends that Council: a) approves a new lease to Kawakawa Memorial Library Centre Incorporated over Local Purpose (Community Facility) Reserve being Part Lot 36 DEEDS W 46, approximately 227 square metres, held in New Zealand Gazette 2000, page 2043 held in Record of Title NA35B/1247. The terms of the proposed lease shall be: · Term: 30 (5+5+5+5+5+5) years · Annual Rental: As per FNDC Fees and Charges Schedule for a Community lease. · $121 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule. b) authorises the Group Manager Delivery and Operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council. |
1) TĀhuhu kŌrero / Background
Kawakawa Local Purpose (community facility) Reserve is vested in Council and has been occupied by Kawakawa Memorial Library Centre Incorporated, since 1997. The Kawakawa Memorial Library was built on the site by public subscription in 1921 to spread knowledge and honour the servicemen, women and families that were affected by World War II. Furthermore, the Kawakawa Memorial Library Museum was founded within the building on 25 April 1997, ANZAC Day.
The building is owned by Far North District Council.
Kawakawa Memorial Library Centre Incorporated entered a lease with Far North District Council for 20 years (10+10) on 1 October 2000. This lease expired on 30 September 2020, and in December 2024, Kawakawa Memorial Library Incorporated approached Far North District Council staff formally seeking a new lease of the site.
Community Group History
The Kawakawa Memorial Library hosts a variety of activities and exhibitions, including over 50 events featuring items loaned from other museums and live demonstrations such as printing, bookbinding, fudge making, and picture framing. It serves as a museum, endorsed by the Kawakawa RSA, showcasing rare photographs, World War I artifacts, and personal stories from local servicemen. The library also holds annual ANZAC Day exhibitions and regularly hosts school tours and participates in the Kawakawa Festival of Transport.
The library is home to local history clubs, including the History Club and the Coal Mining and Steam Group, and has hosted artists like Frederick Hundertwasser. It offers adult literacy courses, provides facilities for scanning rare documents, and serves as a stable place to preserve and display Kawakawa's history for future generations. The museum is operated by volunteers six days a week and continues to play an important role in the community.
Aerial view of proposed leased area in red.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
As per the Reserves Act 1977 section 61, public consultation is not required on the granting of a lease over local purpose reserve.
Council delegations: the role of the Board vs the role of the Council
Council’s delegations to Community Boards authorise the Boards to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
The Bay of Islands – Whangaroa Community Board is therefore now required to make a recommendation to Council in respect of the proposal.
The options available for this site are:
Option 1: Recommended
That the Bay of Islands - Whangaroa Community Board recommends that Council:
a) approves a new lease to Kawakawa Memorial Library Centre Incorporated over part Local Purpose (Community Facility) Reserve being Part Lot 36 DEEDS W 46, approximately 227 square metres, held in New Zealand Gazette 2000, page 2043 held in Record of Title NA35B/1247.
The terms of the proposed lease shall be:
· Term: 30 (5+5+5+5+5+5) years
· Annual Rental: As per FNDC Fees and Charges Schedule for a Community lease.
· $121 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule.
b) authorises the Group Manager Delivery and Operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council.
Option 1 will allow Kawakawa Memorial Library Incorporated to continue providing their service to the community.
Option 2:
a) Decline Kawakawa Memorial Library Incorporated request for a new lease and require them to vacate the building.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
Kawakawa Memorial Library Incorporated provide a beneficial service to the community and requiring them to vacate the building will be detrimental to the Community, whānau and tamariki of the area.
As per the FNDC Parks and Reserves Policy 2022, Council can grant exclusive leases to part or all of a reserve for a maximum term of 30 years.
The term of 5+5+5+5+5+5 was requested to by Kawakawa Memorial Library Incorporated to aid forward planning an ensure the lease is still fit for purpose for both parties. Smaller renewal terms affords Council the opportunity to regularly check in with the tenant and keep open communication.
Public Notice is not a statutory requirement under Reserves Act for the leasing of a Local Purpose Reserve, however Ngāti Hine have been informed of the proposed lease.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
The lease will provide for the lessee to continue to be responsible for ongoing maintenance of the building, the payment of all utility charges, rates (if any) and insurances.
Should a lease not be provided to Kawakawa Memorial Library Incorporated, Council will become responsible for any ongoing maintenance of the site. The building is owned by Far North District Council.
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Medium. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
FNDC Reserves Policy: The Policy supports a long-term lease being offered to community orientated groups wanting a permanent base. Reserves Act 1977 Section 61 Powers in respect of local purpose reserves. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This does not have District wide relevance. Delegation to the relevant Community Board to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Far North District Council recognises the significant role of tangata whenua as set out in the Working with Māori chapter in the Long-Term Plan 2021-2031. It is important to notify tangata whenua in the Kawakawa locality of the lease proposal prior to the public consultation. Te Hono was approached to provide advice on who the main contacts were in the first instance. A letter has been sent via email to Ngāti Hine Chief Executive to inform of the requested lease. At the time of writing this report a response has not been received. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Public consultation is not a requirement as per the Reserves Act 1977. The community of Kawakawa and surrounding areas will be affected should a lease not be granted. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
All upgrade and maintenance costs fall to the lessee. The appropriate community rent for the land is set by the FNDC Fees Charges Schedule. |
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Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
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20 March 2025 |
7.2 New Road Name: 2185 State Highway 10, Waipapa
File Number: A5080191
Author: Trinity Lane, Finance and Customer Services Administrator
Authoriser: Tanya Proctor, Head of Infrastructure
Take Pūrongo / Purpose of the Report
That Bay of Islands-Whangaroa Community Board name the right of way located at 2185 State Highway 10, Waipapa.
WhakarĀpopoto matua / Executive Summary
· A road naming application was submitted to name a right of way located at 2185 State Highway 10, Waipapa.
· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves and other community facilities.
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That Bay of Islands-Whangaroa Community Board name the right of way “Haumaru Lane” located at 2185 State Highway 10, Waipapa. |
1) TĀhuhu kŌrero / Background
An application was received by AHL and NA Maihi on the 12th of February 2024 to name a right of way where seven dwellings will reside.
The applicant initially proposed “Pararaiha Lane” as their preferred road name.
However, after consultation with Ngāti Rēhia it was made apparent that the translation the applicant had gained for their chosen road name was incorrect. Ngāti Rēhia proposed they move forward with “Haumaru” meaning safe. The applicant approved this change.
The proposed names were sent to Land Information New Zealand for approval. A response was received confirming all three chosen road names are acceptable for use in this area and can be approved as per the Addressing Standards 2011.
Five lots are currently using this right of way to access their properties. Feedback has been requested from the homeowners as shown in the attachments.
Two homeowners have voted for “Haumaru Lane,” one homeowner voted for “Taumaru Lane,” one homeowner stated they had no preference, and one homeowner has provided no response.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The proposed road names are:
1. Haumaru Lane- Safe
2. Taumaru Lane- Shelter
3. Ruruhau Lane- Protection
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
1. Map
- A5080183 ⇩ 
2. Owners
Feedback - A5094318 ⇩
3. Hapu
Feedback - A5094341 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a right of way and is of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names.
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Ngāti Rēhia were consulted for feedback. They proposed and approved the road names used in this report. The applicant has expressed they are happy to move forward with the recommended road names from Hapu. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
There are currently 5 lots including the applicant using this road to access their properties. Owner feedback has been obtained as provided in this report. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant. |
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Chief Financial Officer review. |
The Chief Financial Officer as not reviewed this report.
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20 March 2025 |
7.3 New Road Name: 2a Ash Grove Circle, Haruru
File Number: A5093810
Author: Trinity Lane, Finance and Customer Services Administrator
Authoriser: Tanya Proctor, Head of Infrastructure
Take Pūrongo / Purpose of the Report
That Bay of Islands-Whangaroa Community Board name the private road located at 2a Ash Grove Circle, Haruru.
WhakarĀpopoto matua / Executive Summary
· A road naming application was received on the 23rd of January 2025
· Community Boards have the delegated authority to allocate names for previously unnamed private roads, reserves, and other community facilities.
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That Bay of Islands-Whangaroa Community Board name a private road “Huatakaroa Quay” that is located at 2a Ash Grove Circle, Haruru. |
1) TĀhuhu kŌrero / Background
Bree Davis of Te Rūnanga o Whaingaroa Iwi submitted a road naming application on the 23rd of January 2025 to name a private road at 2a Ash Grove Circle, Haruru.
This development will create 17 new lots at 2a Ash Grove Circle. Their resource consent states that due to the number of lots made, a road name is required.
The applicant proposed Huatakaroa as it is the eponymous ancestor linking Whangaroa and Ngāti Rāhiri.
The proposed road names were sent to Land Information New Zealand for approval. Land Information New Zealand confirmed all three proposed road names are acceptable for use and can be approved as per the Addressing Standards 2011 with the exception that “Te Rā Place” has a different road type due to Te Ra Place in Kaikohe. “Circle” was therefore put forward to alter the road type.
Further consultation with iwi was not required as Te Rūnanga o Whaingaroa Iwi submitted the application to name this road. They are in support of the road names in this application.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The proposed road names are:
- Huatakaroa Quay - Huatakaroa is the eponymous ancestor linking Whangaroa and Ngati Rahiri.
- Maikuku Rise- Huatakaroa was born on Taratara and married Maikuku, who lived at Waitangi.
- Te Rā Circle- Huatakaroa and Maikuku’s son was Te Rahiri, from Ngati Kawa and Ngati Rahiri.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
1. Map
- A5093796 ⇩
2. Iwi
Road Name Thread - A5120454 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a private road and is of low significance.
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names.
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Iwi are directly involved with this application. Te Rūnanga o Whaingaroa Iwi are in support of the chosen road names. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This is a new subdivision, there are currently no homeowners. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost of the road signage and installation will be met by the applicant. |
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Chief Financial Officer review. |
The Chief Financial Officer as not reviewed this report.
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20 March 2025 |
7.4 Chairperson and Members Report
File Number: A5099169
Author: Kim Hammond, Community Board Coordinator
Authoriser: Scott May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
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That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward and Members Lane Ayr and Jane Hindle. |
1) TĀhuhu kŌrero / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The report from the Chairperson and members are attached.
Resource Consents are available on the Council’s website and when going through a public notification process will be emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports to provide transparency.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chairperson
Report - Belinda Ward - A5099216 ⇩
2. Members
Report - Lane Ayr - A5099242 ⇩
3. Members
Report - Jane Hindle - A5099478 ⇩
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20 March 2025 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Bay of Islands-Whangaroa Community Board Open Resolution Report
File Number: A5044354
Author: Maria Bullen, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Bay of Islands-Whangaroa Community Board with an overview of outstanding decisions from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Council staff have reintroduced open resolution reports as a mechanism to communicate progress against decisions/resolutions and confirm when decisions have been implemented.
· Open resolution reports are in place for Council, Committees and Community Boards.
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That Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board March Open Resolution Report. |
tĀHUHU KŌRERO / Background
Open resolution reports provide regular updates on progress against decisions made at meetings.
Open resolution reports have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The Democracy Services staff are working with staff to ensure that the project completion times are updated so that open resolution reports provided to members differentiate between work outstanding and work in progress.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Open
Resolutions Report - A5116486 ⇩ 
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Bay of Islands-Whangaroa Community Board Meeting Agenda |
20 March 2025 |
9 Karakia Whakamutunga / Closing Prayer
