Agenda of Ordinary Te Kuaka - Te Ao Māori Committee Meeting

	Authorising Body	Mayor/Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Kuaka – Te Ao Māori Committee Terms of Reference
	Approval Date	29 June 2023
	Responsible Officer	Chief Executive

Kaupapa / Purpose

The purpose of Te Kuaka Committee is to strengthen a Te Ao Māori perspective within Council decision-making across policies and strategies.

To perform his or her role effectively, each member must develop and maintain his or her skills and knowledge, including an understanding of the Committees’ responsibilities, and of the Council’s business, operations and risks.

Ngā Huānga / Membership

The Committee will comprise of Mayor and all Councillors as well as 12 iwi representatives nominated through Te Kahu o Taonui.

Kahika/Mayor Moko Tepania

Harry Burkhardt - Chairperson

Hilda Halkyard-Harawira – Deputy Chairperson

Kōwhai/Deputy Mayor Kelly Stratford

John Vujcich

Ann Court

Babe Kapa

Felicity Foy

Mate Radich

Penetaui Kleskovic

Steve McNally

Tāmati Rākena

Kōrama / Quorum

The quorum at a meeting of the Committee is 7 members comprising of 5 FNDC representatives and 2 Te Kahu o Taonui members.

Ngā Hui / Frequency of Meetings

The Committee shall meet bi-monthly.

Ngā Apatono / Power to Delegate

The Committee may not delegate any of its responsibilities, duties or powers.

Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

· Ensure that the work of Te Kuaka is carried out in a way that enhances the social, economic, cultural, and environmental wellbeing of the Far North District

· Mahi ngātahi mā te huihui, wānanga Recommend to Council, aspects of importance to Māori for incorporation into the development of the Strategic documents (e.g. Te Ao Māori Framework, Annual Plan, Long Term Plan, District Plan)

· Manaaki To assist Council as appropriate in conducting and maintaining effective, good faith working relationships with the Māori community (e.g. Iwi Hapu Environmental Management Plans)

· Recommend to Council aspects that the Far North District Council could pursue to develop and or enhance Māori capacity to contribute to Council’s decision-making processes.

Ngā Ture / Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all meetings.

Far North District Council

Ordinary Te Kuaka - Te Ao Māori Committee Meeting

will be held in the Council Chambers, Memorial Avenue, Kaikohe on:

Thursday 27 February 2025 at 10:00 AM

Te Paeroa Mahi / Order of Business

1 Karakia Tīmatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest 7

3 Ngā Tono Kōrero / Deputation. 7

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

4.1 Confirmation of Previous Minutes. 8

5 Ngā Pūrongo Taipitopito / Information Reports. 17

5.1 Matauri X Incorporation Progress Update. 17

5.2 Whenua Māori - Freehold Land Rating Relief 19

5.3 Civic Engagement and Education Update. 22

5.4 Te Pae o Uta Actions – Communications and Engagement Update. 29

5.5 Te Pae O Uta - Te Ao Māori Framework Quarterly Progress Update. 32

5.6 Te Kuaka - Te Ao Māori Committee Open Resolutions Update February 2025. 35

6 Te Wāhanga Tūmataiti / Public Excluded. 43

6.1 Confirmation of Previous Minutes. 43

6.2 Kauri Dam Decommissioned Public Work - Transfer of Land - Update. 43

6.3 Supplementary Report - Te Kahu o Taonui Update (under separate cover)

7 Karakia Whakamutunga / Closing Prayer. 43

8 Te Kapinga Hui / Meeting Close. 43

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

File Number: A5055237

Author: Imrie Dunn, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Purpose of the Report

The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That Te Kuaka – Te Ao Māori Committee confirm the minutes of the meeting held 11 December 2024 as a true and correct.

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

Far North District Council Standing Orders Section 27.3 states that “no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1. 2024-12-11 Te Kuaka - Te Ao Māori Committee Minutes - A5013961 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 278.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	This report is asking for the minutes to be confirmed as true and correct record, any interest that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

5 Ngā Pūrongo Taipitopito / Information Reports

5.1 Matauri X Incorporation Progress Update

File Number: A5085893

Author: Llani Harding, Pouhautū Te Hono - Manager - Te Hono

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

TAKE PŪRONGO / Purpose of the Report

To provide an update to Te Kuaka on Matauri X Incorporation Rating Relief and maintenance mahi

WHAKARĀPOPOTO MATUA / Executive SummarY

· FNDC and Matauri X Incorporation (Inc). have been working through multiple issues for approximately 16 years.

· Staff are aiming to resolve all concerns in partnership with Matauri X Inc.

TŪTOHUNGA / Recommendation

That Te Kuaka – Te Ao Māori Committee receive the report Matauri X Incorporation Progress Update.

tĀHUHU KŌRERO / Background

Matauri X Incorporation (Matauri X) was formed in 1966 when 19 blocks of land, comprised of 554.7 hectares, were amalgamated. At the time, the 189 landowners were allocated shares in exchange for the land at valuation after the deduction of rate arrears. There were originally 6,024 shares issued. One block (ICI) was withdrawn and there are now 5893.9 shares on issue to 523 shareholders and 18 whānau trusts.

The purpose of the incorporation was to enable the land to be ‘more economically or conveniently worked or dealt with because it was held in common ownership.’

Matauri X met with Council on a number of occasions over the years to work through Rating Issues, Roading and Maintenance issues and Council managed assets within their areas of interest.

More recently, staff have met with Matauri X Trustees and Management on the 23^rd of January 2025 to discuss the following:

· Stormwater and Drainage Maintenance

· Rates Relief and Mapping

· Roading

· Memorandum of Understanding (MOU)

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Rates Relief and Mapping

· FNDC Staff met with Matauri X on Monday 17 February to discuss various rating concerns

· Confirmed and agreed on separate rating areas. Several areas of use need to be amended going forward from the 1^st July 2025

· Discussed existing papakainga remissions and a proposal to change the format going forward.

· Reviewed other options for rating remissions and potential CEO write offs

· Documented and mapped areas of use for future reference

Roading/Stormwater and Drainage Maintenance

· The maintenance to be done includes water tabling and high shoulder removal works from the junction of Matauri X to the bridge on Matauri Beach Road.

· This work is programmed for March after Chorus finishes locates for other projects in the North area.

Memorandum of Understanding (MOU)

· Council has 2 assets that sit within Matauri X lands: Public Toilets and Council Reserve (Parking lot)

· Council maintains both assets

· Agreed road and carpark area equals 4.0985ha on Rate Acc: 5009385. Rates are currently being paid by Matauri X at approx. $1,550 for 2024-2025.

· FNDC staff working on an agreement that suits the relationship with Matauri X, to be agreed with Matauri X.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications in the receiving of this report.

Āpitihanga / Attachments

Nil

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

5.2 Whenua Māori - Freehold Land Rating Relief

File Number: A5060876

Author: Zena Tango, Team Leader - Transaction Services

Authoriser: Charlie Billington, Group Manager - Corporate Services

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to update Te Kuaka – Te Ao Māori Committee (Te Kuaka) on the progress made to date by the Whenua Māori Working Group (the Working Group).

WHAKARĀPOPOTO MATUA / Executive SummarY

· The Working Group was established to ensure Far North District Council (FNDC) provides ongoing support to Māori Freehold Landowners

· The Working Group has committed to a holistic approach with cross Council collaboration and community engagement to achieve key outcomes of reducing debt levels, clarifying rating information, reducing barriers to land use and development, stimulating regional growth, and enhancing understanding of Whenua Māori.

TŪTOHUNGA / RECOMMENDATION

That Te Kuaka – Te Ao Māori Committee Receive The Report Whenua Māori - Freehold Land Rating Relief.

tĀHUHU KŌRERO / Background

The following is an outline of actions that have been completed, in progress and to be completed since the December 2024 report.

Actions completed	Start date	End date
Geospatial mapping: Basemap loaded and operational	01/05/24	19/08/24
Learning and development training plan Whenua Māori for working group & others involved in engagement plan.	01/05/24	01/11/24

In progress	Start date	End date
Review of existing rating relief policies	01/05/24	WIP
AI & ML feature extraction for Geo Spatial mapping to be completed. (update given in report due to further delays from the vendor).	19/08/24	13/09/24
Commence engagement plan	30/09/24	30/06/25

Next steps	Start date	End date
Build layers to utilise geospatial mapping for data analysis. (update given in report due to further delays from the vendor).	13/09/24	30/12/24
Data analysis utilising geospatial mapping to review the balance of 2,501 accounts.	27/09/24	30/06/25
Rating relief policies research report and options analysis submitted to the Te Kuaka Committee for the April Hui.	18/02/2025	24/04/2025

The Working Group aims to have materially completed its review of accounts by the end of the 2024/2025 rating year, with future reviews to be completed annually.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Property reviews

Since the start of the Whenua Māori Working Group, a total balance of $505,946.65 Far North District Council rates arrears, for 145 properties, has been written off.

And since the last report, the total CE write-offs of Far North District Council rates arrears completed this rating year is $283,350.90, for 62 properties.

We have noticed that the last 6 CE write off applications have come from the same ward – 4 of these applications have been from whanau who whakapapa to each other.

Geo-Spatial mapping

After processing the imagery, we discovered that we had been provided with the incorrect files. To resolve the issue, we will have to reprocess the satellite imagery, and the vendor has a six-week turnaround period to complete. Furthermore, we now possess an ESRI Image Analyst license, enabling us to manage image processing independently going forward. We will need to buy specific hardware to support the ESRI software's high graphics processing requirements.

The Data Analytics team have been researching other options in case of any further delays.

The working group will allocate resources to start manually reviewing the remaining 2501 accounts before year end until the imagery is available. A table reporting progress data will be included in future reports.

Marae visits

The marae hui kicked off Saturday 23 November at Waipuna Marae followed by Ōtiria Marae 16 December. The feedback from the community was welcoming staff attendance and provided us with valuable insights for what we can do better and incorporate into our next planned marae hui. Feedback was also provided by Elected Members who attended these previous hui.

The confirmed bookings for the next marae hui are:

Day	Date	Marae	Time
Friday	14 March	Haititaimarangai Marae, Whatuwhiwhi	3pm – 8pm
Tuesday	TBC	Roma Marae, Ahipara	10am – 3pm

Calendar invites have been sent to Elected Members for the confirmed hui at Haititaimarangai Marae. Communications have been distributed to external stakeholders and partners via email, and the information has been added to our website and social media channels.

It is proposed that the FNDC Multimedia Strategy & Communications Advisor attend a Marae and make a short film of the day.

Waitangi Day

Participants of the Working Group attended the stall that Far North District Council had already secured to advertise the upcoming marae hui. Information on Whenua Māori and the next planned hui at Haititaimarangai Marae was provided.

Rating relief policies review

The Planning and Policy team have received feedback from the evaluation of the 16 Rating Relief policies from Te Hono, the Finance team, the Rating Services team, and Te Puni Kōkiri.

Meetings are still being held with these teams, as well as the Legal Services team, to ensure that procedures and regulations are understandable, reasonable, and follow the legislative requirements. The policies are being reviewed holistically, as they are all part of the wider rating relief work and all policies which will go to Council, and if approved, out for public consultation together. Separating out individual policies to review and consult would double resources needed. We are currently approaching the end of the research stage of the process.

The Policy and Planning team aim to provide the research and options analysis report to Te Kuaka Committee for the April hui. The policy review process typically takes 18 months.

A diagram of a policy

AI-generated content may be incorrect.

Updates

Verbal updates of any changes since the date the report was submitted, will be provided by the team during the committee meeting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Provision is made for doubtful debts in relation to the arrears owed to council.

Impact on financial performance is expected to be limited as aged balances are provided for under the doubtful debt provision, which offsets the amount written off within the rating year.

Financial implications are relevant to the engagement plan as budget is required to fund this activity

Āpitihanga / Attachments

Nil

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

5.3 Civic Engagement and Education Update

File Number: A5055150

Author: Casey Gannon, Manager - Civic Engagement and Education

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

TAKE PŪRONGO / Purpose of the Report

To provide Te Kuaka – Te Ao Māori Committee with an update on Far North District Council (FNDC) Civic Engagement and Education (CEE) work programme.

WHAKARĀPOPOTO MATUA / Executive SummarY

The CEE work programme is a phased approach which initially focuses on local government elections in 2025 but will extend beyond that as civic engagement and education expand throughout the district.

TŪTOHUNGA / RECOMMENDATION

That Te Kuaka – Te Ao Māori Committee receive the report Civic Engagement and Education Update.

tĀHUHU KŌRERO / Background

Te Kuaka – Te Ao Māori Committee received a report 11 Dec 2024 which provided a high-level overview of the CEE work programme. This report provides an update on the progress of the work programme.

· We are currently in PHASE B – Civic Engagement

o Feb 2-6 Waitangi Week Te Tiriti o Waitangi Commemorations

o Feb 12 Māngungu Te Tiriti o Waitangi Commemorations

o Feb 15 Iron Mahoe / Broadwood A&P Show

o Feb 21-23 Foil Bay of Islands

o March 28-30 Te Ahuareka o Ngāti Hine 2025

o April 28 Te Hiku Te Tiriti o Waitangi Commemorations

Community engagement commenced at Waitangi week commemorations. The engagement carried out in collaboration with the Electoral Commission, was very successful judging by general feedback. An estimated 210 meaningful engagements throughout the week at the stall is promising for future engagements to deliver the CEE work programme in innovative and relevant ways. The Electoral Commission estimated 74 enrolments throughout the week and have committed to continued support for Far North District engagements leading up to the 2025 Local Government Election.

Future invitations to be organised as a result of Waitangi week include:

- Takiwā (hapū group) hui in Kaikohe, Hokianga, Pipiwai and Whangaroa

- Rangatahi (youth) engagement

o alternative education programmes delivered by Ngāti Hine

o rangatahi programmes delivered by Koru Services in Te Hiku

o taiao/whenua (environment/land) programmes in collaboration with Northland Regional Council currently running in Te Hiku

o rangatahi connected to all four wards committed to innovative rangatahi led initiatives to share civic education

- Rugby/league/netball regional leaders confirmed commitment to engage with vote day events throughout district.

Future invitations to be organised as a result of Māngungu commemoration:

- Ngā Manu Kōrero – Te Ahu (Kaitāia)

- Te Tai Tokerau Festival (Kaikohe)

- Ōpononi Area School jubilee (Ōpononi)

- Pawarenga School Whānau event (Pawarenga)

- Hauora Hokianga community days (Rāwene)

Other PHASE B future engagements:

- Café pop ups (district wide)

- Mangonui Craft Market

- Cruz’n the Bayz

- Bay of Islands Country Rock Festival

- Bay of Islands Jazz & Blues Festival

To stay informed about 2025 Local Government Elections key dates and relevant information visit:

Far North District Council - Local Elections 2025

o Update/change/choose enrolment details before 11 July 2025

o Candidate nominations open 4 July 2025

o Candidate nominations close 1 August 2025

o Candidates announced 8 August 2025

o Voting opens 9 September 2025

o Voting closes 11 October 2025 (midday)

o Final results announced 14 October 2025

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Exploring more innovative ways to increase accessibility for all voters is a key element of the CEE work programme. While increased accessibility to polling booths/boxes at supermarkets, marae, schools, halls “could” increase voter turnout, there is no guarantee of this. Further to that, each voting box at external locations comes at a cost of $726.80 which includes locks, chains and elections signage. There is a collective effort by council officers nationally to encourage more equitable resource from the Electoral Commission during Local Government elections, in particular required staffing for voting booths and granular level data on voting statistics.

The attached maps depict places outside of both 10kms and 15kms radius from a postal box and/or FNDC service centre. Understanding the demographics of our district and current state of economic constraints for many – we aim to increase the mobile ballot box routes from one to six with a focus on areas outside of the 10km radius and mobile routes will run 7 days a week throughout much of the voting period. In addition, the mobile ballot boxes allow for special voting capability with an FNDC trained electoral official responsible for each mobile ballot box. Ballot boxes at supermarkets, marae, schools, halls would not be capable of providing special voting. Six FNDC service centres (Kerikeri, Kawakawa, Kaikohe, Kāeo, Rawene, Kaitāia) will also host ballot boxes and allow for special voting.

A strong desire from community leaders to activate their respective communities during this election year has been indicated by, iwi, hapū, marae, multiple sport codes, local and regional business, Pasifika and multi-ethnic communities. Exciting initiatives led by youth are in development as is the use of AI to facilitate engagement which we hope will activate the 47% of eligible enrolled voters who are not voting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications.

Āpitihanga / Attachments

1. 2025 LG Elections - Increased Accessibility - GIS mapping - A5083858 ⇩

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

5.4 Te Pae o Uta Actions – Communications and Engagement Update

File Number: A4944061

Author: Ken Lewis, Manager - Communications & Engagement

Authoriser: Ruben Garcia, Group Manager – Community and Engagement

TAKE PŪRONGO / Purpose of the Report

To update the council’s Te Kuaka Committee on activities undertaken by the Communications and Engagement Team to strengthen a Te Ao Māori perspective within the council.

WHAKARĀPOPOTO MATUA / Executive SummarY

The Communications and Engagement Team has undertaken the following activities to promote the use of te reo Māori within the organisation and with external audiences.

· created and distributed to the organisation a confirmed list of regularly used te reo Māori terms and placenames.

· created and rolled out to the organisation a Māori translation application for web browsers.

· committed to and have begun promoting and supporting four key events on the Māori calendar through public communications.

· updated water restriction messaging to better reflect a te ao Māori perspective on water use and conservation.

· progressed plans to provide a bilingual FNDC website, as well as a fully te reo Māori website.

TŪTOHUNGA / Recommendation

That Te Kuaka – Te Ao Māori Committee receive the report Te Pae o Uta Actions – Communications and Engagement Update.

tĀHUHU KŌRERO / Background

The five actions summarised above are detailed here:

Published a list of regularly used te reo Māori terms and placenames

The team has created a list of regularly used te reo Māori terms that have been confirmed by accredited translators contracted by the council. This list, along with a list of Far North placenames that includes the correct use of macrons, has been published to the Rawa resources section of the staff TK3 intranet site. Teams responsible for maintaining their own website pages (page owners) will be directed to these resources so they can add confirmed te reo Māori phrases when updating or creating their webpages.

Maori translation app rolled out to organisation

The FNDC Māori Translation Toolbox was developed internally to assist FNDC employees translate between English and te reo Māori when using Google Chrome and Microsoft Edge web browsers. It uses the trusted online Te Aka Māori Dictionary to deliver quick translations and definitions via an intuitive, user-friendly interface. The toolbox streamlines the translation process for content creators, offering immediate access to definitions and better enabling employees to embrace and promote te reo Māori. The extension, which has passed through rigorous Google checks, provides word auto-completion and supports AI ChatGPT Māori English and English-Māori translations.

Bilingual and full te reo Māori website.

It is the team’s goal that users of the FNDC website will ultimately be able to switch between a bilingual English / te reo Māori and full te reo Māori version.

Resourcing for the translation of the entire website is currently the main obstacle to achieving a full te reo Māori website and the C&E team is exploring options including use of AI translations. At this stage, AI translations of te reo Māori, especially the Northland dialect, is not viable. In the meantime, the team is progressing with a bilingual version of the website. This will include first and secondary headlines in te reo Māori, with common phrases and words progressively added to all pages. Webpages with a predominately Māori audience will be presented with complete translations in te reo Māori. The team is now finalising formatting for bilingual pages and menu tiles and these options will be presented to the Te Hono team for feedback. The aim is to roll-out bilingual pages this financial year.

Promotion of four key events on the Māori calendar

The C&E Team has undertaken to promote four key events on the Māori calendar and to ensure these are marked and supported through public communications. Those events are:

1. Waitangi Day – 6 February

2. Matariki – Māori New Year. Late June or early July.

3. Te Wiki o te Reo Māori - Māori Language Week – Every third week of September

4. He Whakaputanga – 28 October 1835 Declaration of Independence

For Waitangi week 2025, the team four news stories on the FNDC website, two of which were supported by videos. These were posted to our Facebook and Instagram pages, along with two other videos of Kowhai Stratford promoting Waitangi activities. One video story that described parking options attracted over 64,000 views, 175 comments and was shared 434 times. The team also promoted Te Tiriti events at Māngungu via two video stories.

Planning will be undertaken well ahead of the remaining three key events taking place to ensure these are also well promoted.

Update of water restriction messaging.

The C&E Team plays a key role each summer promoting water conservation and informing communities of water restrictions. This summer we have updated all our water restriction signage – both our retail ‘sandwich board’ signs and large roadside signs. The retails signs are displayed throughout the summer period, including when towns are at Level 1 – no restrictions. The large roadside signs are installed only when Level 2 restrictions or higher are applied to a supply. These signs appear at town entrances and/or exits and other key locations.

The focus of the redesigned signage is on making it clearer what water use is (and isn’t) permitted at each water restriction level and where these restrictions apply. New iconography focuses on water use at each restriction level.

For example, where Level 2 restrictions apply, the main sign outlines water use at each restriction level and a banner below stipulates what the current Level 2 restrictions are – no sprinklers for the named supply.

The retail signs have been simplified to one sign per outlet with stickers which update the water restrictions when they change.

All water restriction signage this year has been updated with the new council logo, with reo Māori first. The reo Māori wording used has also been updated. All signs now read as ‘Tiaki ngā wai, Save water now’, as suggested by Te Hono. This is an update of the previous translation of ‘Whakaaronui mai mō te wai’.

Tiaki ngā wai

Save water now

Alongside this focus on water use, the team is also working on a video series about the importance of water from a Te Ao Māori perspective. Rereata Makiha, a well-known Maramataka expert and holder of ancestral knowledge, appears in the short clips to share his knowledge about the importance of water, where it comes from and its use. These clips will play on social media and be available on the council’s YouTube channel. These clips cover broad themes and will not date so will be reused as appropriate to build awareness of water conservation.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

That Te Kuaka – Te Ao Māori Committee receive the report Te Pae o Uta Actions – Communications and Engagement Update.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications.

Āpitihanga / Attachments

Nil

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

5.5 Te Pae O Uta - Te Ao Māori Framework Quarterly Progress Update

File Number: A5074629

Author: Llani Harding, Pouhautū Te Hono - Manager - Te Hono

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

TAKE PŪRONGO / Purpose of the Report

To provide a progress update on Te Pae o Uta.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Progress on Te Pae o Uta framework initiatives:

- Te Rōpū Tupuwanawana (Te Rōpū) – Te Pae o Uta steering group

- Te Pae o Uta dashboard and reporting

- Te Pae o Waho

- Te Pae Waiata

- Far North Holdings (CCO)

- Awards

- Te Pou Herenga Tai

TŪTOHUNGA / RECOMMENDATION

That Te Kuaka – Te Ao Māori Committee receive the Te Pae O Uta - Te Ao Māori Framework Quarterly Progress Update.

tĀHUHU KŌRERO / Background

The Far North District Council (FNDC) adopted the Te Pae o Uta Framework in the Council hui (resolution 2023/8 dated 7 September 2023). The overall principles for Council in respect of the Te Pae o Uta are to:

· Recognise He Whakaputanga o te Rangatiratanga o Nu Tireni (Declaration of Independence) and Te Tiriti o Waitangi (Treaty of Waitangi) as the founding covenants of Te Tai Tokerau and Aotearoa respectively;

· Acknowledge the importance of relationships both tangible and intangible e.g. Ngā Atua, Whenua, Mauri o Te Wai, Taiao (Oranga Taiao, Oranga Tangata);

· Focus on the pursuit of excellence in the Te Ao Māori space;

· Valuing Te Ao Māori requires staff to understand key Māori concepts and practices;

· Acknowledge kōrero tukuiho at FNDC by recognising iwi and hapū kōrero.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Implementation of Te Pae o Uta is progressing well, across the organisation.

Te Pae o Uta Dashboard and Reporting

· Te Hono will continue to provide 6-weekly check-ins with staff on their committed goals for each department.

· Staff have committed to 155 goals towards achieving the goals of Te Pae o Uta.

· The following dashboard provides a snapshot of progress:

Te Pae o Waho

The second cohort began on Monday 10 February. Staff numbers enrolled to date are 99.

Te Pae Waiata

Staff are engaged in regular opportunities to practise Waiata with the support of Te Hono staff. Waiata now takes place within Te Pae o Waho classes lead by Te Hono staff.

Far North Holdings (FNHL)

For FNDC to be an organisation that is genuine in its actions to cultivate our partnerships with Iwi/Hapū, our CCOs must be included. Work to have Te Pae o Uta incorporated into their business as usual supported by council staff will commence with a workshop with FNHL senior leadership - a date is yet to be agreed.

Awards

Applying for appropriate awards for the Te Pae o Uta - Te Ao Māori Framework is important to provide recognition of the framework's innovative and culturally grounded approach to guiding and improving FNDC’s responsiveness and inclusiveness of Te Ao Māori across the organisation for improved decision-making, Māori well-being and success. Awards can validate the value of integrating Te Ao Māori principles into organisational practices, encouraging respect for and adherence to Te Tiriti o Waitangi and He Whakaputanga.

Additionally, recognition through awards enhances the framework's visibility, fostering collaboration and investment in Māori-led initiatives. It acknowledges the mahi of those involved, inspiring others to prioritise culturally responsive frameworks while strengthening the identity, mana, and aspirations of Māori communities.

Awards that have been applied for:

· Oct 2024 - Human Resources New Zealand (HRNZ) “Mana Tangata - Emerging or Leader Māori HR Award”

“The Award is for individuals/organisations who have implemented significant programmes that involve integrating Māori cultural values and tikanga into their practices including HRM policies. Entry into this Award category requires demonstration of tangible improvement in outcomes for Māori in the workplace”.

FNDC have been named as a finalist for the award. Staff and elected members will be attending the awards ceremony 27 February 2025, in Auckland.

Awards to be applied for (but not limited to):

· Taituarā Excellence Awards (closing March 2025)

· Te Taura Whiri i te Reo Māori - Te Wiki o te Reo Māori (2025 – dates to be confirmed)

· International City/County Management Association (ICMA) Excellence Awards (2025 - dates to be confirmed)

· Local Government New Zealand (LGNZ) Excellence Awards (2025 - dates to be confirmed)

Awards to be applied for (but not limited to):

· Taituarā Excellence Awards (March 2025)

· Te Taura Whiri i te Reo Māori - Te Wiki o te Reo Māori (2025)

· International City/County Management Association (ICMA) Excellence Awards (2025)

· Local Government New Zealand (LGNZ) Excellence Awards (2025)

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Activities are undertaken within existing group budgets.

Āpitihanga / Attachments

Nil

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

5.6 Te Kuaka- Te Ao Māori Committee Open Resolutions Update February 2025

File Number: A5055225

Author: Imrie Dunn, Democracy Advisor

Authoriser: Aisha Huriwai, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

To provide Te Kuaka - Te Ao Māori Committee (Te Kuaka) with an overview of outstanding Committee decisions from 29 June 2023.

WhakarĀpopoto matua / Executive Summary

· Open resolutions are a mechanism to communicate progress against decisions/resolutions.

· Open resolutions are also in place for all formal elected member meetings.

tŪtohunga / Recommendation

That Te Kuaka – Te Māori Committee receive the February 2025 Open Resolution Report.

1) TĀhuhu kŌrero / Background

Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Te Kuaka - Te Ao Māori Committee decisions. Staff provide updates on progress against tasks that are not yet completed.

The open resolution report also includes outstanding actions from previous triennium committees.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The outstanding tasks are often multi-facet projects that take longer to fully complete. Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION.

To provide Te Kuaka – Te Ao Māori Committee with an overview of outstanding decisions from 29 June 2023.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1. Feb 2025 Open Resolutions Register - Te Kuaka - A5080296 ⇩

Ordinary Te Kuaka - Te Ao Māori Committee Meeting Agenda

27 February 2025

6 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Confirmation of Previous Minutes

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - Kauri Dam Decommissioned Public Work - Transfer of Land - Update

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

and that Kaiwhakawhiti Reo Language Translator Kawiti Waetford remain in the public excluded part of the meeting.

7 Karakia Whakamutunga / Closing Prayer

8 Te Kapinga Hui / Meeting Close