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Kaikohe-Hokianga
Community Board Meeting Agenda
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25 October 2024
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Te
Kaunihera o Te Hiiku o te Ika
AGENDA
Friday, 25 October 2024
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Time:
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10:00 am
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Location:
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Council Chamber
Memorial Avenue
Kaikohe
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Membership:
Chairperson Chicky Rudkin –
Chairperson
Deputy Chairperson Tanya Filia
Councillor John Vujcich
Member Mike Edmonds
Member Trinity Edwards
Member Harmonie Gundry
Member Jessie McVeagh
The Local Government Act 2002 states the role of a
Community Board is to:-
A.
Represent, and act as an advocate for,
the interests of its community.
B.
Consider and report on all matters
referred to it by the territorial authority, or any matter of interest or
concern to the community board.
C.
Maintain an overview of services
provided by the territorial authority within the community.
D.
Prepare an annual submission to the
territorial authority for expenditure within the community.
E.
Communicate with community
organisations and special interest groups within the community.
F.
Undertake any other responsibilities
that are delegated to it by the territorial authority
Council Delegations to Community Boards - January
2013
The "civic amenities" referred to in these
delegations include the following Council activities:
·
Amenity lighting
·
Cemeteries
·
Drainage (does not include reticulated
storm water systems)
·
Footpaths/cycle ways and walkways.
·
Public toilets
·
Reserves
·
Halls
·
Swimming pools
·
Town litter
·
Town beautification and maintenance
·
Street furniture including public
information signage.
·
Street/public Art.
·
Trees on Council land
·
Off road public car parks.
·
Lindvart Park – a
Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From
time to time Council may consider some activities and assets as having district
wide significance and these will remain the responsibility of Council. These
currently include: The roading network, Hundertwasser toilets, District Library
Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga
Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain,
Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The
Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance
with existing strategies,
1.
Recommend local service levels and
asset development priorities for civic amenities as part of the Annual Plan and
Long Term Plan processes.
2.
Reallocate capital budgets within the
Annual Plan of up to 5% for any specific civic amenity, provided that the
overall activity budgetary targets are met.
3.
Make grants from the allocated
Community Funds in accordance with policy 3209, and the SPARC/Sport Northland
Rural Travel fund in accordance with the criteria set by the respective body,
and, for the Bay of Islands-Whangaroa Community Board, the power to allocate
the Hundertwasser Donations Account.
4.
Provide comment to council staff on
resource consent applications having significance within the Community,
including the provision of land for reserves or other public purposes.
5.
To hold, or participate in hearings, as
the Council considers appropriate, in relation to submissions pertinent to
their community made to plans and strategies including the Long Term Plan and
Annual Plan, and if appropriate recommend decisions to the Council.
6.
To hold hearings of submissions
received as a result of Special Consultative Procedures carried out in respect
of any matter other than an Annual or Long Term Plan, and make recommendations
to the Council.
7.
Where recommended by staff to appoint
management committees for local reserves, cemeteries, halls, and community
centers.
8.
To allocate names for previously
unnamed local roads, reserves and other community facilities, and recommend to
Council name changes of previously named roads, reserves, and community
facilities subject to consultation with the community.
9.
To consider the provisions of new and
reviewed reserve management plans for recommendation to the Council in
accordance with the Reserves Act 1977, and hear or participate in the hearing
of submissions thereto, as considered appropriate by the Council.
10.
To provide recommendations to the
Council in respect of applications for the use and/or lease of reserves not
contemplated by an existing reserve management plan.
11.
Prohibit the use of skateboards in
specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12.
Recommend new bylaws or amendments to
existing bylaws.
13.
Prepare and review management plans for
local cemeteries within budget parameters and in a manner consistent with
Council Policy.
14.
Exercise the following powers in
respect of the Council bylaws within their community:
a)
Control of Use of Public Spaces –
Dispensations on signs
b)
Mobile Shops and Hawkers –
Recommend places where mobile shops and/or hawkers should not be permitted.
c)
Parking and Traffic Control –
Recommend parking restrictions, and areas where complying camping vehicles may
park, and consider and grant dispensations in accordance with clause 2007.2
d)
Public Places Liquor Control –
Recommend times and places where the possession or drinking of alcohol should
be prohibited.
e)
Speed Limits – Recommend places
and speed limits which should be imposed.
15.
To appoint Community Board members to
speak on behalf of their community in respect of submissions or petitions.
16.
Specific to the Bay of
Islands-Whangaroa Community Board – consider any recommendations of the
Paihia Heritage Working Group and make appropriate recommendations to Council
on the development of a draft Plan Change and a Section 32 analysis on heritage
provisions for Paihia.
17.
To set schedule of meeting dates, times
and venues, subject to the meetings not conflicting with meetings of the
Council and satisfying the provisions of the Local Government Official
information and Meetings Act 1987.
18.
To review all proposed public art projects
on a project-by project basis to ensure they comply with policy #5105 Art in
Public Places, including approval of the aesthetic appearance, maintenance
programme, insurance and appropriate location, and to agree to their
installation.
19.
In respect of applications from food
establishments for permission to establish tables and chairs on a public place,
i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on
any application which does not meet all criteria of the policy, and any application
which staff recommend to be declined.
20.
Subject to a report from the
appropriate managers and the appropriate budgetary provision, to make decisions
in respect of civic amenities including the levels of service, and the
provision or removal of an amenity not provided for elsewhere in these
delegations.
Terms of Reference
In fulfilling its role and giving effect to its
delegations, Community Boards are expected to:
1.
Comment on adverse performance to the
Chief Executive in respect of service delivery.
2.
Assist their communities in the
development of structure plans, emergency management community response plans,
and community development plans.
3.
Assist their communities to set
priorities for Pride of Place programmes.
4.
Have special regard for the views of Māori.
5.
Have special regard for the views of
special interest groups, e.g. disabled, youth, aged, etc.
6.
Actively participate in community
consultation and advocacy and keep Council informed on local issues.
7.
Seek and report to Council community
feedback on current issues by:
a)
Holding a Community forum prior to
Board meetings
b)
Varying the venues of Board meetings to
enable access by members of the community
8.
Monitor and make recommendations to
Council to improve effectiveness of policy.
9.
Appoint a member to receive Annual
Plan\Long Term Council Community Plan submissions pertinent to the Board area,
attend hearings within the Board area, and attend Council deliberations prior
to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the
Council will:
1.
Provide appropriate management support
for the Boards.
2.
Organise and host regular workshops
with the Community Boards l to assess the 'State of the Wards & District'
to establish spending priorities.
3.
Prior to decision-making, seek and
include 'Community Board views' in Council reports in relation to:
a)
the disposal and purchase of land
b)
proposals to acquire or dispose of
reserves
c)
representation reviews
d)
development of new maritime facilities
e)
community development plans and
structure plans
f)
removal and protection of trees
g)
local economic development initiatives
h)
changes to the Resource Management Plan
4.
Organise and host quarterly meetings
between Boards, the CEO and senior management staff.
5.
Prepare an induction/familiarisation
process targeting new members in particular early in the term.
6.
Support Board members to arrange
meetings with local agencies and service clubs to place more emphasis on
partnerships and raising profile of the Boards as community leaders.
7.
Permit Board chairperson (or nominated
member) speaking rights at Council meetings.
8.
Help Boards to implement local
community projects.
9.
Arrange for Infrastructure and Asset
Management Staff to meet with the Community Boards in September each year to
agree the capital works for the forthcoming year for input into the Annual or
Long Term Plan.
10. Provide information.
Far North District Council
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe
on:
Friday 25 October 2024 at 10:00
am
Te Paeroa Mahi / Order
of Business
1 Karakia
Timatanga / Opening Prayer. 7
2 Ngā
Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of
Interest 7
3 Te
Wāhanga Tūmatanui / Public Forum.. 7
4 Ngā
Tono Kōrero / Deputation. 7
5 Ngā
Kaikōrero / Speakers. 7
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8
6.1 Confirmation
of Previous Minutes. 8
7 Ngā
Pūrongo / Reports. 17
7.1 Initiation
of public consultation on the granting of a ground lease over 1 Recreation
Road, Kaikohe - Sportsville. 17
7.2 Memorial
Plaque at Kaikohe Memorial Park - Laurie Byers. 65
7.3 Funding
Applications. 70
7.4 Summer
2024 Rural Travel Funding Applications. 96
7.5 Chairperson
and Members Reports. 100
8 Ngā
Pūrongo Taipitopito / Information Reports. 105
8.1 Funding
Application Information for Applications Received July 2020 - June 2024. 105
8.2 Kaikohe-Hokianga
Community Board October Open Resolution Report 120
9 Supplementary
Agenda. 122
S1 New Road Name: 60 -
106 Waiare Road,
Ōkaihau
under separate cover 122
S2 New Road Name: Lot 1,
Waiare Road,
Ōkaihau
under separate cover 122
10 Karakia
Whakamutunga / Closing Prayer. 122
11 Te Kapinga Hui /
Meeting Close. 122
Pou hihiri.
Pou rarama.
Pou te whakairo.
Pou te tangata.
Pou o te aroha.
Te pou e here nei i ā tatou Mauri ora ki ā
tātou
Haumi e. Hui e. Tāiki e!
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies
and Conflicts of Interest
Members need to
stand aside from decision-making when a conflict arises between their role as a
Member of the Community Board and any private or other external interest they
might have. This note is provided as a reminder to Members to review the
matters on the agenda and assess and identify where they may have a pecuniary
or other conflict of interest, or where there may be a perception of a conflict
of interest.
If a Member
feels they do have a conflict of interest, they should publicly declare that at
the start of the meeting or of the relevant item of business and refrain from
participating in the discussion or voting on that item. If a Member thinks they
may have a conflict of interest, they can seek advice from the Chief Executive
Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted
that while members can seek advice the final decision as to whether a conflict
exists rests with the member.
Elected
Member - Register of Interests
3 Te
Wāhanga Tūmatanui / Public Forum
To be determined on the day.
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the
Agenda going to print.
5 Ngā
Kaikōrero / Speakers
Therese Wickbom representing Bald Angels Chartable Trust in
regard to agenda item 7.3 page 70 refers.
6 Te
Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation
of Previous Minutes
File
Number: A4536114
Author: Imrie
Dunn, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga
Community Board to confirm that the minutes are a true and correct record of
the previous meeting.
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Recommendation
That the
Kaikohe-Hokianga Community Board confirms the minutes of the meeting 20
September 2024 as a true and correct record.
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1) Background
Local Government Act 2002 Schedule 7 clause 28 states that a
local authority must keep minutes of its proceedings. The minutes of
these proceedings duly entered and authenticated as prescribed by a local
authority are prima facie evidence of those meetings.
2) Discussion and Options
The unconfirmed minutes of the meeting are attached.
The Kaikohe-Hokianga Community Board Standing Orders Section
3.17.3 states that “no discussion may arise on the substance of the
minutes at any succeeding meeting, except as to their correctness”.
Reason
for the recommendation
The reason for the recommendation is to confirm the minutes
as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary
Provision
There are no financial implications or the need for
budgetary provision.
Attachments
1. 2024-09-20
Kaikohe-Hokianga Community Board Minutes - A4884775 ⇩ 
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Kaikohe-Hokianga
Community Board Meeting Agenda
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25 October 2024
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7 Ngā
Pūrongo / Reports
7.1 Initiation
of public consultation on the granting of a ground lease over 1 Recreation
Road, Kaikohe - Sportsville
File
Number: A4909284
Author: Michelle
Rockell, Team Leader - Property Management
Authoriser: Kevin
Johnson, Group Manager - Delivery and Operations
Take Pūrongo / Purpose of the Report
To seek the Kaikohe – Hokianga Community Boards
recommendation to Council to initiate public consultation on the granting of a
new ground lease over 1 Recreation Road, Kaikohe, Part Lot 3 DP 22327, and Lot
31 DP 10045, being recreation reserve under Section 54 Reserves Act 1977, to
Kaikohe & Districts Sportsville Incorporated.
WhakarĀpopoto matua / Executive Summary
· Kaikohe & Districts Sportsville Incorporated have managed
Lindvart Park since 1 January 2018 under the management agreement with Far
North District Council.
· A Reserve Management Plan over Lindvart Park was executed in July
2018.
· The Long Term Plan 2021-2031 included a contribution of $3,226,493
for the construction of a new sporting facility to be located at Lindvart Park.
· On 24 August 2022, Kaikohe & Districts Sportsville obtained
building consent from Far North District Council to build this new sporting
facility. This facility, known as Papa Hawaiiki, was opened to the public in
April 2024 and is owned by Kaikohe & Districts Sportsville Incorporated.
· In April 2024 Kaikohe & Districts Sportsville Incorporated
formally requested a new ground lease over the site occupied by the new
sporting facility.
· The Reserves Act 1977 requires public consultation on the issuing of
a lease over a Recreation Reserve.
· Public consultation for the Long Term Plan 2021-2031 occurred but
was not specific about the new sporting facilities.
· At the time of writing this report, public consultation for the
legal occupation of the Recreation Reserve has not occurred. This report seeks
to ensure due process is followed under Section 54 Reserves Act 1977.
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tŪtohunga
/ Recommendation
That the Kaikohe – Hokianga Community
Board recommend to Council:
a) that
the public consultation process is commenced on the granting of a new
ground lease to Kaikohe & Districts Sportsville Incorporated, over
approximately 485.7m2 of land being Lot 31 DP 10045 and 7,067.5m2
of land being part Lot 3 DP 22327, vested in Far North District
Council as recreation reserve, located at 1 Recreation Road, Kaikohe.
The terms of the proposed lease shall be:
Term: 30 years (10+10+10)
– allowed for under the Reserves Act 1977
Rental: $121
plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees
and Charges Schedule.
b) is
appointed to hear any submissions received in response to the consultation
process and to make recommendations to Council.
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1) TĀhuhu kŌrero / Background
Lindvart Park Recreation Reserve is vested in Council and
has been managed by Kaikohe & Districts Sportsville Incorporated as per the
Management Agreement between the group and Far North District Council since
being formalised on 1 January 2018.
Through the Management Agreement, Kaikohe and Districts
Sportsville is responsible for preserving the park for public use by ensuring
the ongoing maintenance and up-keep, club management and public access to
Lindvart Park along with development of a strategic plan for improvement,
development and enhancement of Lindvart Park.
Kaikohe & Districts Sportsville Incorporated exist to
promote sport in Kaikohe and extend this area beyond to all outlying
settlements for which Kaikohe is the main town centre, for example Hokianga.
The Long Term Plan 2021-2031 included a capital contribution
of $3,226,493 to the new Lindvart Park Kaikohe – Sportsville project. On
7th April 2022, Council resolved to re-affirm this contribution:
In August 2022, Far North District Council approved building
consent to Kaikohe & Districts Sportsville Incorporated and the new
sporting facility, known as Papa Hawaiiki, was built and open to the public in
April 2024. No formal discussions had been made in regard to a ground lease
prior to this time.
The complex is owned by Kaikohe & Districts Sportsville
Incorporated, who received funding from Ministry of Business, Innovation and
Employment, Far North District Council, Northland Rugby Club, Foundation North,
Department of Internal Affairs Lotteries and Grassroots to complete this build.
Papa Hawaiiki consists of two indoor basketball courts, a
meeting room and viewing platform on a mezzanine floor. The building has sprung
wooden floors and is capable of hosting National basketball tournaments.
The complex aims to highlight a return of basketball to
Kaikohe with a focus on developing basketball and other indoor sports, such as
volleyball. The development of the complex has enabled the community (including
the wider area of Hokianga) the ability to participate in sports that had
previously been inaccessible due to lack of facilities or travel constraints.
Since the sports facility opened in April 2024, schools such
as Kura Kaupapa o Kaikohe and Kaikohe Christian School, neither of which have
school gymnasiums utilise the building during the day for enhancement of their
wider curriculum. It has also been utilised in the evenings for teams
participating in Badminton, Table Tennis, Basketball, Netball and Turbo Touch.
Kaikohe & Districts Sportsville Incorporated have
received numerous enquiries for various events such as Matariki celebrations,
Masters sports tournaments, youth days, kapa haka, fight nights and regional
sport gatherings. Papa Hawaiiki has the ability to accommodate these events
where in the past there has been no facility available for these groups.
The facility is open 24/7, users are provided their own
access swipe cards, catering for all abilities with wheelchair access to both
floors.
Aerial view of proposed leased area in red.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
The sporting facilities available at Lindvart Park prior to
the construction of Papa Hawaiiki were outdated and undersized. The
construction of this new facility has given Lindvart Park a new lease of life
and there has been an increase in members of the public utilising the facility
since its inception.
As per the Reserves Act 1977 section 54, public consultation
is required on the granting of a lease over recreation reserve.
Public Notification
Sections 119 and 120 of the Act require that before granting
a lease the proposal must be publicly notified and all submissions/objections
to the proposal are to be in writing and where requested, a submitter must be
given the opportunity to appear before Council or a committee of Council, to
speak to their objection/submission. Every submission/objection in relation to
the proposal must be considered before proceeding with the
proposal.
Council delegations: the role of the Board vs the role of
the Council
Council’s delegations to Community Boards authorise
the Boards to provide recommendations to the Council in respect of applications
for the use and/or lease of reserves not contemplated by an existing reserve
management plan.
The Kaikohe – Hokianga Community Board is therefore
now required to make a recommendation to Council in respect of the proposal.
The options available for this site are:
Option 1 (recommended):
That the Kaikohe – Hokianga Community Board
recommends to Council:
c) that
the public consultation process is commenced on the granting of a new
ground lease to Kaikohe & Districts Sportsville Incorporated, over
approximately 485.7m2 of land being Lot 31 DP 10045 7,067.5m2 of
land being part Lot 3 DP 22327, vested in Far North District Council as
recreation reserve, located at 1 Recreation Road, Kaikohe.
The terms of the proposed lease shall be:
Term: 30 years (10+10+10)
– allowed for under the Reserves Act 1977
Rental: $121
plus GST for 2024/25 and reviewed annually in conjunction with the FNDC fees
and Charges Schedule.
b)
is appointed to hear any submissions received in response to the
consultation process and to make recommendations to Council.
Option 1 will allow Kaikohe & Districts Sportsville
Incorporated to continue providing their service to the community.
Option 2:
a. Decline Kaikohe &
Districts Sportsville Incorporated request for a new ground lease
b. Ask Kaikohe &
Districts Sportsville Incorporated to remove any existing building(s) and
associated assets from the reserve and reinstate the recreation reserve at
their cost.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
Building Consent was given by Far North District Council to
Kaikohe & Districts Sportsville Incorporated for the establishment of this
building on 24 August 2022. Construction was completed in 2024, with the
facility opening in April 2024.
Through this new sporting facilities, Kaikohe &
Districts Sportsville Incorporated provide a beneficial service to the
community, bringing life to the sporting world in Kaikohe and surrounding
areas. Resolving to vacate the land (including removal of the building) will be
detrimental to the Community, Whānau and Tamariki of the area.
As per the Reserves Act 1977, Council can grant exclusive
leases to part or all of a reserve for a maximum term of 30 years.
Public Notice is a statutory requirement under Reserves Act
for the leasing of a Recreation Reserve.
Public consultation will enable the Kaikohe – Hokianga
Community Board and Council to assess the community’s engagement with the
Kaikohe & Districts Sportsville Incorporated proposal, albeit
retrospectively. Public consultation gives the community the opportunity to put
forward alternative options for the occupation of the building and/or the use
of the site.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
The Long Term Plan 2021-2031 included a capital contribution
of $3,226,493 towards the build of this facility, which was reaffirmed by
Council in April 2022. A public access agreement will be noted within the
proposed lease in order to establish Far North District Councils capital
contribution as an intangible asset. This would be of the above amount and will
be depreciated over time to provide for strategic assert renewals (structural
areas and services). Any renewals required to the internal fit out would be
directly funded by Kaikohe & Districts Sportsville Incorporated, or through
additional grants or fund raising.
Far North District Council provided the group an annual
operation grant of $40,000 for the facility. This amount was increased by
$35,000 for a total of $75,000 per annum at the April 2022 Council meeting to
support ongoing operational costs. The capital contribution and total
operational grant (inclusive of increase) were provided for and represented an
increase in ward rate of $4.70 per SUIP.
The lease will provide for the lessee to continue to be
responsible for all ongoing maintenance of the associated land, including
responsibility for the payment of all utility charges, rates and insurances.
Āpitihanga
/ Attachments
1. Sportsville
Management agreement final - A4909399 ⇩ 
2. Letter
informing on request to lease - A4910316 ⇩ 
3. Record
of Title Lot 31 - A4911100 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their ancestral
land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
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He Take Ōkawa /
Compliance Requirement
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Aromatawai Kaimahi /
Staff Assessment
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State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
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Medium
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State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
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FNDC Reserves Policy: The Policy supports a long-term
lease being offered to community orientated groups wanting a permanent base.
The Reserves Act 1977: Section 119 and 120 require that
public consultation be initiated prior to the granting of a lease
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State whether this issue or proposal has a District wide
relevance and, if not, the ways in which the appropriate Community
Board’s views have been sought.
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Delegation to the Kaikohe-Hokianga Community Board to
provide recommendations to the Council in respect of applications for the use
and/or lease of reserves not contemplated by an existing reserve management
plan.
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State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
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Far North District Council recognises the significant role
of tangata whenua as set out in the Working with Māori chapter in the
Long-Term Plan 2021-2031. It is important to notify tangata whenua in the
Kaikohe locality of the lease proposal prior to the public consultation. Te
Hono was approached to provide advice on who the main contacts were in the
first instance.
A letter (attached) was sent via email to Te Uri O Hua
representatives to inform them of the requested lease. These representatives
are mandated (within the hapū) under tikanga as
a spokesperson/representative of Te Uri O Hua hapū, who are through
whakapapa direct descendants of the tupuna who resided on the whenua until
soon after it became an asset of the Crown/Council. At the time of writing this
report a response has not been received. When this lease goes for public
consultation, the information will be redistributed Te Uri O Hua
representatives to seek feedback as part of the public consultation process.
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Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
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Public consultation and Iwi consultation will be
progressed as per the Reserves Act 1977 and the FNDC Engagement Policy. This
will allow Council to identify any people or groups who may be affected or
have interest in the matter.
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State the financial implications and where budgetary
provisions have been made to support this decision.
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All upgrade and maintenance costs fall to the lessee.
The appropriate community rent for the land is set by
the FNDC Fees Charges Schedule.
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Chief Financial Officer review.
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The Chief Financial Officer has reviewed this report.
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Kaikohe-Hokianga
Community Board Meeting Agenda
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25 October 2024
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Kaikohe-Hokianga
Community Board Meeting Agenda
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25 October 2024
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Kaikohe-Hokianga
Community Board Meeting Agenda
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25 October 2024
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7.2 Memorial
Plaque at Kaikohe Memorial Park - Laurie Byers
File
Number: A4907977
Author: Imrie
Dunn, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
Take
Pūrongo / Purpose of the Report
The purpose of this report is to seek the Kaikohe-Hokianga
Community Board’s support for the installation of a memorial plaque at
the Memorial Park Learn to Ride Track in Kaikohe.
WhakarĀpopoto
matua / Executive Summary
· Laurie Byers was a committed community leader known for his advocacy
for Kaikohe.
· He achieved significant recognition as an Olympian and Commonwealth
Games cycling medalist.
· To honour his legacy, the Kaikohe Lions Club, in collaboration with
Laurie’s family, has proposed installing a memorial plaque at the
Memorial Park Learn to Ride Track.
· The plaque will be funded through the Mayoral Discretionary Fund.
· The Board’s support is requested to proceed with the
installation.
· The installation falls under the Kaikohe-Hokianga Community
Board’s delegations for reserves.
|
tŪtohunga
/ Recommendation
That the Kaikohe-Hokianga Community Board approve the
installation of the plaque to be placed at the Memorial Park learn to ride
track, subject to completion of the Public Art and Memorial application form.
|
1)
TĀhuhu kŌrero / Background
Laurie Byers passed away in late July 2024, leaving behind a
legacy of public service and athletic accomplishment. He served as Deputy Mayor,
Councillor, and was a member of the Kaikohe-Hokianga Community Board..
Laurie’s passion for Kaikohe and the wider Far North District, as well as
his involvement with the Kaikohe Lions Club, has left an enduring impact on the
community.
In recognition of his contributions, Laurie’s family,
in conjunction with the Kaikohe Lions Club, has proposed the installation of a
memorial plaque at the Memorial Park Learn to Ride Track, which is fitting
given his dedication to cycling and passion for youth The plaque would serve as
a lasting tribute to his memory and encourage future generations of cyclists.
Council have an application form as an operational mechanism
to gather information about the proposed asset. The contents of the form
confirm details of design, placement, timeframes for installation. The contents
of the form also provide information to enable staff to ascertain the ongoing costs
of maintenance and projected cost of life.
2) matapaki me
NgĀ KŌwhiringa / Discussion and Options
Under the Community Board delegations and the Art and
Memorials in Public Places Policy, approval is sought from the Kaikohe-Hokianga
Community Board to install a memorial plaque at the Memorial Park Learn to Ride
Track in Kaikohe.
Under this policy, the following criteria have been met:
· Contributes
to the profile and identity of the community
· Made
of durable and easy-to-maintain quality materials
· Accessible
to all of the community
· Aesthetically
enhances the public space
· Will
become the property of Council
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
Supporting the installation of a memorial plaque at Memorial
Park Learn to Ride Track offers a meaningful way to commemorate Laurie
Byers’ contributions to Kaikohe and the wider Far North District.
Laurie’s family and the Kaikohe Lions Club are both in favour of the
memorial, and the project aligns with Council’s policies on public
memorials. This plaque would be a visible reminder of his legacy and provide
inspiration to future generations of cyclists.
3) PĀnga
PŪtea me ngĀ wĀhanga tahua / Financial Implications and
Budgetary Provision
The initial costs for this will be covered by a grant from
the Mayoral Discretionary Fund. Ongoing costs for maintenance are unknown but
are generally minimal.
Given a completed form has not been received those aspects
are missing from this report and approval is sought in principle.
Āpitihanga / Attachments
1. Kahika
- Mayor Moko Tepania-Letter of Support - A4911260 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority
must, in the course of the decision-making process,
a) Seek to identify all
reasonably practicable options for the achievement of the objective of a
decision; and
b) Assess the options in
terms of their advantages and disadvantages; and
c) If any of the options
identified under paragraph (a) involves a significant decision in relation to
land or a body of water, take into account the relationship of Māori and
their culture and traditions with their ancestral land, water sites, waahi
tapu, valued flora and fauna and other taonga.
2. This section is
subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance
Requirement
|
Aromatawai Kaimahi / Staff
Assessment
|
|
State the level of significance (high or low) of the
issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This report is of low significance.
|
|
State the relevant Council policies (external or
internal), legislation, and/or community outcomes (as stated in the LTP) that
relate to this decision.
|
Art and Memorials in Public Places Policy.
|
|
State the
possible implications for Māori and how Māori have been provided
with an opportunity to contribute to decision making if this decision is
significant and relates to land and/or any body of water.
State the
possible implications and how this report aligns with Te Tiriti o Waitangi /
The Treaty of Waitangi.
|
There are no significant implications for Māori in
this particular proposal as it does not involve land or bodies of water with
particular cultural or historical significance. However, any decision of this
nature is made with a commitment to ensuring that Māori have the
opportunity to contribute, in accordance with our obligations under Te Tiriti
o Waitangi / The Treaty of Waitangi. Engagement with local hapū or iwi
would be sought if the proposal were to impact culturally significant land or
water.
|
|
Identify persons likely to be affected by or have an
interest in the matter, and how you have given consideration to their views
or preferences (for example – youth, the aged and those with
disabilities).
|
Persons likely to be affected by or have an interest in
the matter include the local community, particularly those with connections
to Laurie Byers and the Kaikohe Lions Club. Consideration has been given to
the views of Laurie’s family, who are supportive of the memorial
plaque, and the broader community, which stands to benefit from a public
space that commemorates a local figure. The plaque is accessible to all
members of the community, including youth, the aged, and individuals with
disabilities.
|
|
State the financial implications and where budgetary
provisions have been made to support this decision.
|
The financial implications of this proposal are minimal,
as the memorial plaque will be funded through the Mayoral Discretionary Fund.
There are no additional financial obligations for the Kaikohe-Hokianga
Community Board, as maintenance will be managed through the Council’s asset
register.
|
|
Chief Financial Officer review.
|
Chief Financial Officer has reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
7.3 Funding
Applications
File
Number: A4922624
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Scott
May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
This report summarises the applications received for the
Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to
determine which applications will receive funding at the October 2024 meeting.
WhakarĀpopoto matua / Executive Summary
· The Board has $56,239 to allocate for the Community Board
Fund in the 2024/2025 financial year.
· The Board has $35,638 to allocate for the Placemaking Fund in
the 2024/2025 financial year.
· Three applications have been received that require a decision before
the November meeting, requesting a total of $6,020.
|
tŪtohunga
/ Recommendation
a) That
the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the
Boards Community Grant Fund Account to Bald Angels Charitable Trust
for the costs towards hosting the Angel Christmas Project.
|
|
tŪtohunga / Recommendation
b) That
the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the
Boards Community Grant Fund Account to Kaikohe Yun Jung Do Development
Trust for the costs towards holding a youth camp.
|
|
tŪtohunga / Recommendation
c) That
the Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the
Boards Placemaking Grant Fund Account to Hokianga Bowling Club for the
costs towards building a safety barrier.
|
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness
and complies with the conditions of the Community Grant Policy, Community
Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the
application form.
Each application must meet at least one community outcome
from the Council’s LTP. The six community outcomes are as follows:
1. Proud, vibrant
communities;
2. Prosperous Communities
supported by a sustainable economy;
3. Communities that are
safe, connected and sustainable;
4. Communities that are
prepared for the unexpected;
5. A wisely managed and
treasured environment that recognises the role of tangata whenua as kaitiaki;
6. We embrace and
celebrate our unique culture and heritage and value it as a source of enduring
pride.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
|
Applicant and Project
|
Requested
|
Recommend
|
Comments
|
Type
|
|
Bald Angels Charitable Trust – Angels Christmas
Project
|
$3,000
|
$3,000
|
The applicant is seeking funding towards providing
Christmas parcels and support to families identified as being in need.
The Trust is working with multiple social service agencies and is applying
for funding from all three boards. Applications have also been made to
the other Boards.
This meets community
outcomes 1 and 3.
|
Community Development
|
|
Kaikohe Yun Jung Do Development Trust – Youth Camp
|
$1,660
|
$1,660
|
The applicant is applying for funding to cover venue hire
for a development camp for Tamariki. They have previously been granted funding
by the Board for venue hire of the Memorial Hall for classes ($2,500 –
October 2022, $2,775 – July 2024).
This meets community outcomes 1 and 3.
|
Community Development
|
|
Hokianga Bowling Club – safety barrier
|
$1,360
|
$1,360
|
The applicant is seeking funding to build a safety barrier
on the greens. The club has applied for and been granted funding for a
storage shed ($5,580 – August 2022) and a greens roller ($2,500 –
July 2023)
This meets community outcomes 1 and 3.
|
Infrastructure
|
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
The applicants are required to complete a standard
application form and provide supporting information.
For each application the Board has three options.
Option 1 Authorise funding for the
full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Each application has been assessed and meets the criteria of
the Community Grant Policy, Community Outcomes as listed in the LTP and the
conditions listed on the application form.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provisions has been made and the grant is
allocated in accordance with the Community Grant Policy.
Āpitihanga
/ Attachments
1. Bald
Angels Charitable Trust - A4922620 ⇩ 
2. Kaikohe
Yun Jung Do Development Trust - A4922621 ⇩ 
3. Hokianga
Bowling Club - A4922622 ⇩
HŌTAKA TAKE ŌKAWA / COMPLIANCE SCHEDULE:
Full consideration has been given
to the provisions of the Local Government Act 2002 S77 in relation to decision
making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek to
identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If any
of the options identified under paragraph (a) involves a significant decision
in relation to land or a body of water, take into account the relationship of
Māori and their culture and traditions with their ancestral land, water
sites, waahi tapu, valued flora and fauna and other taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He
Take Ōkawa / Compliance Requirement
|
Aromatawai
Kaimahi / Staff Assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This report does not have
district-wide relevance.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
State the possible implications and how this
report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.
|
There are no implications for
Māori in relation to land and/or water.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities).
|
Considered in the application.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Budgetary provision has been made
and the grant is allocated in accordance with the Community Grant Policy.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
7.4 Summer
2024 Rural Travel Funding Applications
File
Number: A4922578
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Scott
May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
To allocate Rural Travel Funding for the 2024/25 summer
sporting season.
|
tŪtohunga
/ Recommendation
That the Kaikohe-Hokianga Community Board allocates
Rural Travel Grant funding in accordance with the recommendations received
from Sport Northland as follows:
a) Rawene
School $500
b) Hokianga
Sports Club $1,250
c) Taheke
United JMB $255
d) Under 16
Mixed Tag $465
|
1) TĀhuhu kŌrero / Background
The Rural Travel Fund was developed
in response to concerns raised by Councils throughout the country about the
lack of participation in sport by young people living in rural communities. The
Fund was introduced as an interim measure until a rural participation strategy
was fully developed and implemented by central government. The strategy is yet
to be developed.
Council receives funding based on a
per capita basis and gave the three Community Boards delegated authority to
allocate the funding. Each Board receives a sum based on the number of
people between ages five and nineteen living in their respective areas. Figures
are based on the 2013 census results. This funding round is the second of
two funding rounds for the current financial year, for sporting activities
taking place in winter, or until approximately November 2024 when the next
round of funding is allocated.
Council advertises that funding is
available approximately one month before applications close online (including
on Council’s Facebook page), with the closing dates notified on the Rural
Travel Funding page at the start of each calendar year (when the Community
Board meetings dates are set). The Sport Northland representatives also forward
information of the fund to clubs and schools that they work with as a more
targeted approach to advertise the funding is available.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
It is each Community Board's role
to determine which applications best meet the criteria and will have the most
positive broad effect in their communities. The following table is a guide to
the funding criteria.
Funding is available for activities taking place within the
district. It is understood, that in some cases, competitions do not exist within
the district and travel is required in which case the Community Boards may use
their discretion.
Project reports for any previous grants have been received
from all the current applicants. The funding recommendation summary is
attached, with applications being provided under separate cover to the Board.
|
|
Sport
New Zealand (Rural Travel)
|
What are the
Objectives?
|
Subsidise
travel for junior teams participating in local sport competition.
|
|
How much is
available?
|
$29,400
across the Far North District
|
|
Funding is not
available for
|
Activities
taking place during school hours, coaches, referees, club/school sport
administration, travel to training.
|
|
Who can apply?
|
Schools
and clubs.
|
|
What age group is
funding for?
|
Funding
is available for youth/children aged 5 - 19 years of age.
|
|
Eligible Sports
|
Sports
that have regular grass roots competitions such as netball, hockey, rugby,
rugby league, softball, football, touch rugby, basketball.
|
Applicants are advised, when granted funds, that the funds
are to be uplifted within three months and that a project report form is
required if they wish to be eligible to apply for future funding.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
To fulfil the requirements of the Sport NZ Rural Travel Fund
agreement with Sport New Zealand to increase participation in sport by young
people living in rural communities.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
Council now receives one grant
annually from Sport New Zealand. Sport Northland no longer offer Tu
Manawa funding through Councils and undertake granting of this funding
themselves.
The total budget for rural travel
funding for the 2024/25 financial year for the whole of the Far North District
is $29,400. The percentage of youth throughout the district is translated into
percentages to calculate the amount of funding each Board can allocate.
A total of $8,232 is available to
this Board for funding across the two seasonal rounds (summer and
winter). The summer round is 30% of this funding, as it is generally less
busy than the winter round. This means that $2,469.60 was available for
allocation for summer season 2024/25, with a balance of $5,762.40 for the
winter 2025 season.
Āpitihanga
/ Attachments
1. Summary
of Rural Travel Fund Applications - A4922568 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He
Take Ōkawa / Compliance Requirement
|
Aromatawai
Kaimahi / Staff Assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
It is the responsibility of each
Community Board to confirm the funding that they allocated has been spent
correctly.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
There are no implications on Māori in confirming the project
reports. Any implications on Māori arising from matters included in
project reports should be considered as part of the relevant report.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities).
|
This report is asking for the
project reports to be approved, any interests that affect other people should
be considered as part of the individual reports.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
There are no financial
implications or the need for budgetary provision.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
7.5 Chairperson
and Members Reports
File
Number: A4536064
Author: Melissa
Wood, Community Board Coordinator
Authoriser: Scott
May, Manager - Stakeholder Relationships
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of
interest or concern to the Community Board.
|
NGĀ
TŪTOHUNGA / Recommendation
That the Kaikohe-Hokianga Community Board note the
October 2024 member report from Chair Chicky Rudkin.
|
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part
4 Section 52 states that the role of a Community Board is to represent, and act
as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA /
Discussion and Next Steps
Community Boards are required to
consider and report on any matters of concern or interest to the Community
Board, maintain an overview of services provided to the community and
communicate with community organisations and special interest groups within the
community.
The reports from the Chairperson
and Members provide information to community on these requirements. They
also provide Request for Service (RFS) information on issues of interest or
concern to the Community Board, providing a reference for further enquiry on
the progress of the matters raised. The report from the Chairperson and members
are attached.
Resource Consents have been emailed
to community board members. Members have five days to send feedback in relation
to a resource consent. Members will be expected to include these details in
their member reports going forward.
REASON FOR THE RECOMMENDATION
The reason for the recommendation
is to provide information to the Community on the work that has been undertaken
by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA
TAHUA / Financial Implications and Budgetary Provision
There are no financial implications
or the need for budgetary provision as a result of this report.
ngĀ
Āpitihanga / Attachments
1. KHCB
Chair Rudkin Report 3 Oct 2024 - A4916398 ⇩
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
8 Ngā
Pūrongo Taipitopito / Information Reports
8.1 Funding
Application Information for Applications Received July 2020 - June 2024
File
Number: A4921321
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Scott
May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
The Kaikohe-Hokianga Board requested a report providing
detail of funding applications received for the past five years.
|
TŪTOHUNGA / RECOMMENDATION
That the Kaikohe-Hokianga Community Board receive the report
Funding Applications received between July 2020 and June 2024
|
1) TĀhuhu kŌrero / Background
The Chair of the Kaikohe-Hokianga
Community Board requested a breakdown of funding applications received by the
Board over the past five years to enable a better understanding of where, what
and how funding has been distributed.
The information specifically
requested was:
· Who has applied
for funding
· How much funding
was requested by applicants and granted by the Board
· What areas
benefitted from the funding granted
· Was funding
received from other Community Boards.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
The Funding Advisor role was created in late 2019.
Prior to this role existing, each Board had a dedicated staff member (similar
to the Meeting Administrator currently in the role), who would also process
funding applications and create a separate report for each application.
These were all recorded in separate spreadsheets that were maintained
individually by the administrators, with various reliability. At the
start of the 2020 financial year a new record system was instigated to allow
standardisation of information recorded in a single source. The
information in this report is taken from these records.
It is noted that over the past four years, the Arts,
Culture, Heritage and Events category has steadily grown, and in the 2023/24
financial year this category had the largest number of applications.
It is also noted that the number of applications received in
the 2023/24 financial year was almost double the number of the previous three
years, indicating not only that communities have come back from covid in terms
of activities, but also reflecting the increase in costs and the decrease in
funding that is available from other funders. In the 2024/25 financial
year alone, Lotteries Grants had 46% less funding available nationwide, with
similar funding cuts in other major funders, as well as the removal of the Far
North District Council Events Investment Fund in the Long Term Plan.
Attached to this report is a breakdown of funding based on
the request received, a breakdown of applications by category, and a full list
of all applications received in this time period.
TAKE TŪTOHUNGA
/ REASON FOR THE RECOMMENDATION
To receive the information report as requested by the
Kaikohe-Hokianga Community Board.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial
implications or budgetary requirements.
Āpitihanga
/ Attachments
1. Funding
Breakdown July 2020 - June 2024 - A4922782 ⇩
2. Funding
Applications July 2020 - June 2024 - A4922781 ⇩ 
3. Funding
Applications by Category - A4926224 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
He
Take Ōkawa / Compliance Requirement
|
Aromatawai
Kaimahi / Staff Assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
It is the responsibility of each
Community Board to confirm the funding that they allocated has been spent
correctly.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
There are no implications on Māori in confirming the project
reports. Any implications on Māori arising from matters included in
project reports should be considered as part of the relevant report.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities).
|
This report is asking for the
project reports to be approved, any interests that affect other people should
be considered as part of the individual reports.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
There are no financial
implications or the need for budgetary provision.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
25 October 2024
|
8.2 Kaikohe-Hokianga
Community Board October Open Resolution Report
File Number: A4536182
Author: Imrie
Dunn, Democracy Advisor
Authoriser: Aisha
Huriwai, Manager - Democracy Services
TAKE
PŪRONGO / Purpose of the Report
To provide the
Kaikohe-Hokianga Community Board with an overview of outstanding open resolutions
from decisions dated from 1 January 2020.
WHAKARĀPOPOTO
MATUA / Executive SummarY
· Open resolutions are a mechanism to communicate progress against
decisions/resolutions.
· Open resolutions are also in place for all formal elected member
meetings.
· There are no open resolution items for the Kaikohe-Hokianga
Community Board this month.
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TŪTOHUNGA
/ Recommendation
That the Kaikohe-Hokianga Community Board receive the
report Kaikohe-Hokianga Community Board October Open Resolution Report.
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tĀHUHU
KŌRERO / Background
Any resolution or decision from a meeting is compiled on an
open resolution status report, to capture actions trigged by Board decisions.
Staff provide updates on progress against tasks that are not yet completed.
MATAPAKI ME NGĀ
KŌWHIRINGA / Discussion and Next Steps
Community Board coordinators assist in following up
outstanding open resolutions with staff where appropriate, and occasionally,
may be in a position to provide a further verbal update at meetings following
the printing of an agenda.
The outstanding tasks are often multi-facet projects that
take longer to fully complete.
Where a decision differs to the recommendation of staff
there may be unintended consequences or challenges that take longer for staff
to work through.
PĀNGA PŪTEA
ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial
implications or need for budgetary provision in receiving this report.
Āpitihanga / Attachments
1. Open
Resolution Report - A4923052 ⇩ 
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Kaikohe-Hokianga
Community Board Meeting Agenda
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25 October 2024
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