Te Kaunihera o Te Hiku o te Ika
AGENDA
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting
Tuesday, 24 September 2024
Time: |
10:00am |
Location: |
Council Chamber Memorial Ave Kaikohe |
Membership:
Kahika Moko Tepania - Chairperson
Deputy Chairperson Steve McNally
Kōwhai - Deputy Mayor Kelly Stratford
Cr Felicity Foy
Cr Ann Court
Cr Hilda Halkyard-Harawira
Cr Babe Kapa
Cr Penetaui Kleskovic
Cr Tāmati Rākena
Cr Mate Radich
Cr John Vujcich
Authorising Body |
Mayor/Council |
|
Status |
Standing Committee |
|
COUNCIL COMMITTEE
|
Title |
Te Koukou - Transport and
Infrastructure Committee |
Approval Date |
11 April 2023 |
|
Responsible Officer |
Head of Infrastructure Strategy |
Kaupapa / Purpose
The purpose of Te Koukou – Transport and Infrastructure Committee (the Committee) is to ensure cost effective, quality and sustainable infrastructure decisions are made to meet the current and future needs of Far North communities and that Councils infrastructure assets are effectively maintained and operated.
The Committee will review the effectiveness of the following aspects:
• Affordable core infrastructure to support healthy and sustainable living;
• Operational performance including monitoring and reporting on significant infrastructure projects
• Delivery of quality infrastructure and district facilities
• Financial spend and reprogramming of capital works
• Property and other assets
To perform his or her role effectively, each Committee member must develop and maintain his or her skills and knowledge, including an understanding of the Committee’s responsibilities, Councils’ infrastructure assets such as roading, three waters and district facilities.
Ngā Huānga / Membership
The Committee will comprise of all Mayor and Councillors.
Kahika Mayor Tepania
Kōwhai Deputy Mayor Kelly Stratford
John Vujcich
Ann Court
Babe Kapa
Felicity Foy
Hilda Halkyard-Harawira
Mate Radich
Penetaui Kleskovic
Steve McNally
Tāmati Rākena
Kōrama / Quorum
The quorum at a meeting of the Committee is 6 members.
Ngā Hui / Frequency of Meetings
The Committee shall meet 4 weekly.
Ngā Apatono / Power to Delegate
The Committee may not delegate any of its responsibilities, duties or powers.
Ngā Herenga Paetae / Responsibilities
The Committees responsibilities are described below:
Quality infrastructure and Facilities
Significant Projects – spend, monitoring and reporting
Compliance
Service levels (non regulatory)
Relationships
Property
Transport
Receive updates on changes to national and regional policies and Transport Plans that impact on Council provision of infrastructure and where appropriate make submissions or recommendation to Council.
Ngā Ture / Rules and Procedures
Council’s Standing Orders and Code of Conduct apply to all meetings.
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting
will be held in the Council Chamber, Memorial Ave, Kaikohe on:
Tuesday 24 September 2024 at 10:00am
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
3 Ngā Tono Kōrero / Deputation
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
5.1 Transport Portfolio Member Reports
6 Ngā Pūrongo Taipitopito / Information Reports
6.1 District Facilities - August 2024
6.2 Te Koukou Open Resolutions Update August 2024
6.3 FNDC Transportation Activty Update - August 2024
7 Te Wāhanga Tūmataiti / Public Excluded
7.1 Confirmation of Previous Minutes - Public Excluded.
7.3 Te Koukou Public Excluded Open Resolutions Update August 2024
8 Karakia Whakamutunga / Closing Prayer
9 Te Kapinga Hui / Meeting Close
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
File Number: A4668110
Author: Maria Bullen, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of previous meetings.
That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 29 August 2024 are true and correct. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meetings are attached.
Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. 2024-08-29 Te Koukou - Transport and Infrastructure Committee Minutes - A4856168 ⇩
Hōtaka Take Ōkawa / Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities). |
This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
5.1 Transport Portfolio Member Reports
File Number: A4668191
Author: Maria Bullen, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Te Take Pūrongo / Purpose of the Report
To note the verbal reports from Transport Portfolio holders. The verbal reports provide feedback to Te Koukou – Transport and Infrastructure Committee on matters of interest or concern to the Committee.
ngĀ tŪtohunga / Recommendation That Te Koukou – Transport and Infrastructure Committee note the verbal September 2024 reports from Members Ann Court and Steve McNally as Transport Portfolio holders. |
1) te TĀhuhu kŌrero / Background
Te Koukou – Transport and Infrastructure Committee Chair Kahika-Mayor Tepania allows members reports as a mechanism to have open communication and transparency on activities undertaken by the Transport Portfolio Members of the Te Koukou – Transport and Infrastructure Committee.
2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options
Member reports are provided verbally during the meeting.
· REASON FOR THE RECOMMENDATION
To formally receive the Member verbal reports.
3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
Nil
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
6 Ngā Pūrongo Taipitopito / Information Reports
6.1 District Facilities - August 2024
File Number: A4876890
Author: Jeanette England, Team Leader - Assets & Project Delivery
Authoriser: Tanya Proctor, Head of Infrastructure Strategy
TAKE PŪRONGO / Purpose of the Report
The purpose of this report is to present the August 2024 District Facilities monthly progress report, as an update on approved programmes and activities, for Te Koukou review, discussion and questions.
WHAKARĀPOPOTO MATUA / Executive SummarY
· To provide an update on the programme for works being undertaken in the District Facilities portfolio
· Intended to provide insight into the programme of works over the last month.
· What works are progressing in the coming months.
That Te Koukou - Transport and Infrastructure Committee receive the report District Facilities - August 2024.
|
tĀHUHU KŌRERO / Background
This report has been compiled by the District Facilities Asset Management and Project Delivery team and is supported by the programme of works provided under separate cover.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
This report is for information only.
Housing for the Elderly:
· Following the approval of $2m for the compliance of healthy homes standard at the LTP, staff have progressed the inspections to assess the requirements of the standard and will programme works as required. All inspections are expected to be completed by December this year.
· Assessments undertaken to date have been in Kohukohu and some of the Kaikohe units. Minimal remediation work to install underfloor moisture barriers are required for 6 units in inspected in Kaikohe and the 6 units in Kohukohu. All other requirements under the standard have been met.
· Prices have been received for the Rawene accessibility ramps and footpaths. This work is subject to approval of carry forwards.
Projects:
· Lake Ohia Hall: QS for this project received has shown that the budget is insufficient to undertake all of the works proposed. It is intended to utilise some of the LOS funding previously provided for the HFTE and assign to this project to be able to deliver the required outcomes. This project is also subject to approval of carry forwards. Proposing to go to tender following discussions with the Hall committee and approval of carry forwards.
· Hōreke Toilet: Work is ready to progress on this toilet upgrade. Subject to approval of carry forwards.
· HQ Accessible ramp: Work is ready to progress on this upgrade. Subject to approval of carry forwards.
· Kāeo Library: Finalising quotes for a direct award. This project is being undertaken with guidance from the Heritage Management Plan and Te Pohere Taonga.
· Ōkaihau Hall: This project is progressing with the hall committee and should be out to tender.
· Taipa Stormwater Mitigation/Carparking: This project is progressing with contract awarded and work due to commence in the next week.
· Pukenui Walkway: Construction of the 1st stage of 3 sections was completed late in 2023. This project was to deliver a walking track from State Highway 1 along Houhora Heads Road to the coast. Work is continuing on the next section which aims to deliver a track along Waterfront Road, looping back to State Highway 1.
· Ōpua Paihia Walkway: Engineering assessment required on remedial work and structures required to address the latest slip which closed section of this walkway again. Work will progress with the accessway to the alternative route via Richardson Street.
· Lindvart Park: Work has concluded at Lindvart Park, Kaikohe with the main building now open. Staff are working with Sportville on the lease agreement and opening of the public toilets. Sportville have requested the divestment of the old pavilion building, to them. Options will form part of a separate report to Te Koukou next month.
· Russell Cemetery: Stage 1 of this cemetery extension works is nearing completion with access rights over the adjoining marae land being discussed with Hapu. Stage 2 will continue from spring 2024 to bring to life the cemetery design and other functional elements.
· Maritime Facility Upgrades: Various projects around the have been in progress around the district including but not limited to Whangaroa maritime, Hokianga Harbour works, Mill Bay jetty renewals and the inclusion of new truck parking and dinghy ramp at Mangōnui still in progress.
Other work progressing:
· Investigations for new Kerikeri Caravan/Motorhome Dump Station: Following the need to close the dump station on Cobham Road, staff have been actively seeking an alternative location. Planning and legal assessments are underway to see if we could utilise the old Kerikeri wastewater treatment plant site. If this site is viable then work will progress to have a new dump station in place before the summer period influx of tourists.
· Te Ahu Caravan/Motorhome Dump Station: This site need remediation works undertaken as water is seeping under the seal beside the concrete pad causing damage to the seal and a potential health risk. Work is planned to rectify this site in as soon as possible.
· Whangaroa Memorial (Kaeo) Hall: Water ingress to the building has resulted in wall panels being removed and exposing electrical wiring. Staff are working with the hall committee to make this safe whilst planning for renewals work to be undertaken this financial year are finalised.
· Whangaroa Village Hall: Following a slip from the road above the hall work is required to protect this heritage building from potential damage. A retaining wall is planned to protect the building and divert any further stormwater from causing further slips on the site. The roading team are also working on the slip above the hall.
· Awanui Hall: Health & Safety concerns were raised in this hall. A site visit by staff allowed for an assessment of the work required. Ceiling tiles which were loose and falling have been secured. Other works identified at the site visit will be included in the programmed work scheduled in Year 1 of the next LTP.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provisions.
Nil
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
6.2 Te Koukou Open Resolutions Update August 2024
File Number: A4873657
Author: Maria Bullen, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To provide Te Koukou – Transport and Infrastructure Committee with an overview of outstanding Te Koukou – Transport and Infrastructure Committee and the previous term Committee decisions from 1 January 2018.
WhakarĀpopoto matua / Executive Summary
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update September 2024. |
1) TĀhuhu kŌrero / Background
Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Te Koukou – Transport and Infrastructure Committee decisions. Staff provide updates on progress against tasks that are not yet completed.
o Infrastructure Committee (February 2020 – September 2022)
o Infrastructure Network Committee (May 2018 – September 2019)
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The outstanding tasks are often multi-facet projects that take longer to fully complete. Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION.
To provide Te Koukou – Transport and Infrastructure Committee with an overview of outstanding Te Koukou – Transport and Infrastructure Committee decisions from 1 January 2018.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Te Koukou Open Resolutions - A4891429 ⇩
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
6.3 FNDC Transportation Activty Update - August 2024
File Number: A4888048
Author: Fleur Beresford, Infrastructure Business Analyst
Authoriser: Tanya Proctor, Head of Infrastructure Strategy
Take Pūrongo / Purpose of the Report
The purpose of this briefing is to present the August 2024 Transportation Activity monthly operations reports, as an update on progress with approved transportation programmes and activities, for Committee review, discussion and questions.
WhakarĀpopoto matua / Executive Summary
· Activity reports from contractors in the roading and transport space are attached.
· The reports are intended to provide insight into operational activity completed over that month.
That Te Koukou – Transport and Infrastructure Committee receive the report August Roading and Transportation Activity Reports. |
1) TĀhuhu kŌrero / Background
Each month Council’s two main roading contractors – Fulton Hogan and Ventia provide updates on works undertaken. The two attachments report on the works undertaken through the month of August 2024.
These reports are published on our FNDC website for public information and attached to this report for governance oversight.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The monthly reports are for information only.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision.
1. August 2024 Monthly Report 7-18-100 North - Fulton Hogan - A4888014 ⇩
2. August 2024 Monthly Report 7-18-101 South - Ventia - A4888016 ⇩
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
7 Te Wāhanga Tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Agenda |
24 September 2024 |
8 Karakia Whakamutunga / Closing Prayer
9 Te Kapinga Hui / Meeting Close