Supplementary Reports Agenda of Ordinary Council Meeting

Te Kaunihera o Te Hiiku o te Ika

AGENDA

Supplementary Reports

Ordinary Council Meeting

Thursday, 11 April 2024

Time:

10:00am

Location:

Council Chamber

Memorial Ave

Kaikohe

Membership:

Kahika - Mayor Moko Tepania - Chairperson

Kōwhai - Deputy Mayor Kelly Stratford

Cr Ann Court

Cr Felicity Foy

Cr Hilda Halkyard-Harawira

Cr Babe Kapa

Cr Penetaui Kleskovic

Cr Steve McNally

Cr Mate Radich

Cr Tāmati Rākena

Cr John Vujcich

Ordinary Council Meeting Agenda

11 April 2024

7 He Pānui Whakamōtini / Notice of Motion

7.1 Notice of Motion - Fluoridation of Far North District Council Water

File Number: A4652508

I, Councillor Hilda Halkyard- Harawira, give notice that at the next Ordinary Meeting of Council to be held on 11 April 2024, I intend to move the following motion:

MŌtini / Motion

That Council seek an extension for implementing the fluoridation of Far North Waters.

Take / Rationale

I commend this Notice of Motion to Council.

Āpitihanga / Attachments

1. Amended Notice of Motion - Extension of Fluoridation - A4654854 ⇩

Ordinary Council Meeting Agenda

11 April 2024

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Mayor and Councillor's Reports

File Number: A4652306

Author: Imrie Dunn, Democracy Advisor

Authoriser: Casey Gannon, Manager - Democracy Services

TE TAKE PŪRONGO / Purpose of the Report

This report is a mechanism to have open communication and transparency on activities undertaken by Councillors as elected representatives.

NGĀ TŪTOHUNGA / Recommendation

That Council note the reports submitted by Crs Tāmati Rākena, Hilda Halkyard- Harawira.

TE tĀHUHU KŌRERO / Background

Kahika-Mayor Tepania has reintroduced Council members reports as a mechanism to have open communication and transparency on activities undertaken by Councillors as elected representatives. Members reports are compulsory for Councillors.

TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Members reports are attached for information.

REASON FOR THE RECOMMENDATION

To formally receive the Mayor and Councillor reports.

NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

1. Member Report Tāmati Rākena - A4652309 ⇩

2. Member Report Hilda Halkyard-Harawira - A4654293 ⇩

Ordinary Council Meeting Agenda

11 April 2024

Ordinary Council Meeting Agenda

11 April 2024

9 te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Road Maintenance Contracts - Separable Portion 3 North

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9.2 - Road Maintenance Contracts - Separable Portion 3 South

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage