Agenda of Ordinary Council Meeting - Thursday, 11 April 2024

5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

File Number: A4625803

Author: Imrie Dunn, Democracy Advisor

Authoriser: Casey Gannon, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Council to confirm that the minutes are a true and correct record of previous meetings.

tŪtohunga / Recommendation

That Council:

a) confirm the minutes of the Ordinary Council meeting held 14 March 2024 as a true and correct record; and

b) confirm the minutes of the Extraordinary Council meeting held 26 March 2024 as a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. 2024-03-14 Council Minutes - A4613497 ⇩

2. 2024-03-26 Extraordinary Council Minutes - A4638094 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

6 Ngā Pūrongo / Reports

6.1 Temporary Road Closure - Bay of Islands Run/Walk 2024

File Number: A4599229

Author: Fraser Hoani, Road Corridor Manager - TMC

Authoriser: Calvin Thomas, General Manager - Northland Transportation Alliance

Take Pūrongo / Purpose of the Report

The purpose of this paper is to obtain Council approval for a Temporary Road Closure.

WhakarĀpopoto matua / Executive Summary

· The Northland Transportation Alliance manage temporary road closures for events on behalf of Council.

· The task of approving Road Closures, specifically for the safe operation of Events, cannot be delegated by council.

· Advertising of each event will take place approximately 42 days before proposed event and 1 week before the event in accordance with the transport (Vehicular Traffic Road Closure) Regulations 1965

· Without Council approval the Bay of Islands Run/Walk 2024 event cannot take place.

tŪtohunga / Recommendation

That Council approve the proposed temporary road closures to accommodate the safe operations of the Bay of Islands Run/Walk 2024.

1) TĀhuhu kŌrero / Background

Bay of Islands Run/Walk Festival 2024 – Sunday 26^th May 2024.

The Bay of Islands Run/Walk Festival is the third event in the Sport Northland Run/Walk Series that is hosted by Sport Northland Events and is situated in the picturesque Bay of Islands.

This iconic event offers a choice of four distances – 6km (Walk only) 8.7km (Run/Walk) 21.1km (Run Walk) and the new Trek Trail & Fish 50km Ultra, which all finish in the heart of the coastal town of Paihia.

The scenic course encompasses some stunning views across the Bay as you navigate your way along Paihia’s waterfront, including access to the Waitangi Treaty Grounds and the Waitangi Mountain Bike Park.

The event attracts a diverse range of participants from all walks of life, cultures, and ages.

The Following Road Closures and times are the same as were in place for the event in 2023:

• Marsden Road (SH 11) between School Road and Bayview Road would be closed between 6.00am and 12.30pm for the duration of the event. During this road closure traffic would be detoured from Marsden Road via School Road, Williams, and Bayview Roads. This will still allow traffic to access the central business area and continue north and south. Supporting Roads that will be affected and their entrance closed for the duration will be Williams Road (One Way), and Davies Crescent.

• Tau Henare Drive would be closed between 7.00am and 10.00am, however it will be open to one lane after 9.00am to allow access to the Waitangi Golf Course.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Public Notice for this proposed Temporary Road Closure has been advertised in the Northern News, Chronicle, Northland Age and FNDC Website for the first 42 days and a second public notice will go out 7 days leading up to this event.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To enable the Bay of Islands Run/Walk Festival 2024 to take place.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no Budgetary implications.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low Significance
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	For the purpose of holding on any road any vehicle races or trails, or any processions, carnivals, celebrations, sporting events, or other special events, the controlling authority may, subject to the provisions of these regulations, close the road to ordinary vehicular traffic for a period or series of periods of not more than 12 hours each in any consecutive 24 hours.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Local relevance
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are No specific implications for Māori, the Waitangi National Trust has been notified by Sport Northland as per Te Hono directions.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	N/A
State the financial implications and where budgetary provisions have been made to support this decision.	No budgetary implications
Chief Financial Officer review.	The Chief Financial Officer has not reviewed the report.

6.2 Mid-Term Governance Review

File Number: A4631711

Author: Casey Gannon, Manager - Democracy Services

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

Take Pūrongo / Purpose of the Report

Confirm and approve changes to the Far North District Council governance structure as discussed at the Mid-Term Review workshops held with Mayor, Councillors and Community Boards.

WhakarĀpopoto matua / Executive Summary

· Midway through each triennium an opportunity is presented to discuss the effectiveness of the governance structure.

· Discussion included but was not exclusive to: Elected Member induction, workloads, communication channels, meeting frequency, committee delegations, portfolios, and remuneration.

tŪtohunga / Recommendation

That Council:

a) replace Cr Ann Court as lead Chair of the District Licensing Committee and appoint Commissioner Murray Clearwater as the lead Chair of the District Licensing Committee;

b) replace Cr Tāmati Rākena as the lead appointed elected member of the Joint Climate Change Adaption Group and appoint Kōwhai - Deputy Mayor Kelly Stratford as the lead appointed elected member of the Joint Climate Change Adaption Group;

c) appoint xxx to the Northland Regional Council Awanui River working group;

d) appoint xxx to the Northland Regional Council Kaeo-Whangaroa River working group;

e) appoint xxx and xxx to the Youth portfolio;

f) adopt the amended Terms of Reference for Te Koukou – Transport and Infrastructure Committee.

1) TĀhuhu kŌrero / Background

The 2022-2025 Local Government triennium is at the halfway point. Mid-term is the time to discuss effectiveness of the governance structure.

Elected Members, senior leadership and management were allowed to discuss challenges and successes for the first half of the term and were able to workshop potential solutions for a more effective second half of the term.

A Mid-Term Review workshop with the Mayor and Councillors was held on 5 March 2024 and the three community boards workshopped on Mid-Term Review 19-21 March 2024.

The consistent feedback from community boards was that there is a need for a section in the induction process to cover the roles and responsibilities of elected members, and how community board members can give effect to their role.

The key trends from all three community boards related to the following:

· Communication and consultation details should include community board members when key projects or consultations are happening throughout the district within community board members' subdivisions.

· Professional Development options, and previous examples, being provided to members during the induction period would be helpful for members to understand what options are available.

· Delegations were a consistent topic of discussion and will be included in a workstream for consideration for the 2025-2028 triennium.

There is a commitment from management to look at current processes and consider these trends.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

EXTERNAL APPOINTMENTS

Appointments to external organisations were confirmed at the 15 December 2022 Council meeting: https://infocouncil.fndc.govt.nz/Open/2022/12/CO_20221215_MIN_2590.PDF.

District Licensing Committee

· Cr Ann Court was appointed as Chair of the District Licensing Committee at the 15 Dec 2022 Council meeting.

· Cr Ann Court has raised that the workload as lead Chair for the District Licensing Committee (DLC) is too large for her to continue to manage with other workloads taken into consideration and has requested to step away her role as lead Chair of DLC.

· DLC currently has 2 Chairs (Cr Ann Court and Commissioner Murray Clearwater)

· DLC contracts are due for renewal in December 2025.

· Murray Clearwater has agreed to take the role as lead Chair for the 2^nd half of this triennium to reduce the workload for Cr Ann Court.

· Cr Ann Court has indicated that this is an acceptable solution and is happy to remain a Chair in a supportive capacity not a lead capacity.

Joint Climate Change Adaption

· Cr Tāmati Rākena was appointed the lead elected member with Kōwhai - Deputy Mayor Kelly Stratford as the alternate at the 15 Dec 2022 Council meeting.

· Cr Tāmati Rākena has signalled that he does not feel he has been able to give effect to his role as the lead appointed elected member for Joint Climate Change Adaption.

· Kōwhai - Deputy Mayor Kelly Stratford has agreed to take the lead appointed elected member role on the Joint Climate Change Adaption Group.

· There are no prerequisites or specific qualifications required for this role.

· Cr Tāmati Rākena has indicated that this is an acceptable solution and is happy to remain an alternate in a supportive capacity not a lead capacity.

Northland Regional Council River Working Groups

Northland Regional Council River Working Groups meet every 6 months and where possible try to tie this into the river working season.

Northland Regional Council has six active River Working Group as follows:

· Kerikeri River Working Group (Cr Steve McNally)

· Taumārere River Working Group (Kōwhai - Deputy Mayor Kelly Stratford)

· Kaeo-Whangaroa River Working Group (currently no appointed Far North District Council member)

· Awanui River Working Group (currently no appointed Far North District Council member)

· Urban Whangarei Rivers Working Group (Whangarei District Council appointed member)

· Kaihu River Working Group (Kaipara District Council appointed member)

- The chairs of these groups are Northland Regional Council councillors.

- The River Working Groups are a stakeholder forum that allows local communities to participate in the ongoing management of flood risk mitigation within the relevant catchment.

- Representatives from the catchment to advise and make recommendations to the Northland Regional Council on matters pertaining to the management of the relevant river.

- Items discussed include any issues that have arisen and annual work programmes for any river works needed and or development of longer-term, larger scale flood risk mitigation.

- An appropriate Far North District councillor is also included in the membership of these groups.

- Far North District Council confirmed appointments include Cr McNally for the Kerikeri River Working Group and Kōwhai - Deputy Mayor Kelly Stratford for the Taumārere River Working Group.

- Awanui and Kaeo-Whangaroa River Working Groups require confirmation of appointments from Far North District Council.

PORTFOLIOS

Youth Portfolio

- Portfolio structure was decided at the 15 December 2022 Council meeting https://infocouncil.fndc.govt.nz/Open/2022/12/CO_20221215_MIN_2590.PDF

- The portfolio structure did not include a Youth portfolio.

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- The Youth portfolio holder(s) will work closely with Far North District Youth Council to determine how youth envisage their voice can be heard and hold relevance in Council consultation, processes, programmes, and decision making.

- There are no prerequisites or specific qualifications required for this role.

ELECTED MEMBER REMUNERATION

- The elected member workshops and survey results have been received and reviewed it has been determined that elected member remuneration will not change.

COMMITTEE STRUCTURE

- The elected member workshops and survey results have been received and reviewed the debate and results require the consideration of more robust governance oversight of Far North District Council infrastructure assets to ensure they are effectively maintained and operated.

Te Koukou – Transport and Infrastructure Committee

- An increase in governance oversight over infrastructure is required due to 3 Waters staying with Far North District Council and no longer going to Entity A as part of 3 Waters reform.

- The Te Koukou – Transport Committee terms of reference have been amended to include delegations reflective of the inclusion of Infrastructure (Attachment 1).

- The name of the committee will also be amended to include Infrastructure. The amended name is Te Koukou – Transport and Infrastructure Committee.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Mid-Term Governance Review resulted in multiple changes for consideration for effective and efficient decision-making.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no budgetary implications.

Āpitihanga / Attachments

1. Te Koukou - Transport and Infrastructure Committee Terms of Reference April 2024 - A4648251 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The changes made directly affect the decisions made that have an impact on positive outcomes for communities throughout the district.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Local Government Act 2002, Local Government Official Information and Meetings Act 1987.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	District wide.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The changes made directly affect the decisions that will have an impact on positive outcomes for Māori and the communities throughout the district.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All residents and ratepayers.
State the financial implications and where budgetary provisions have been made to support this decision.	No budgetary implications
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

6.3 Far North Holdings Limited Letter of Expectations 2024

File Number: A4592701

Author: Jonathan Slavich, Chief Financial Officer

Authoriser: Carla Ditchfield, Manager - Legal Services

Take Pūrongo / Purpose of the Report

To provide delegation from Council to sign and issue the Letter of Expectations to Far North Holdings Limited (FNHL).

WhakarĀpopoto matua / Executive Summary

· The Letter of Expectations (LOE) is intended to inform Far North Holdings Limited’s (FNHL) Board of the Far North District Council’s (Council) high level strategic direction and performance expectations for the finalisation of FNHL’s Statement of Intent (SOI) 2024 - 2027.

· Formal delegation from Council to sign and issue the LOE is needed under s 64B LGA 2002.

tŪtohunga / Recommendation

That Council authorise the signing by Far North Mayor Kahika and issuance of the Letter of Expectations to Far North Holdings Limited.

1) TĀhuhu kŌrero / Background

As above, the LOE is prepared by Council to set out the strategic direction and performance expectations, which is issued to FNHL to factor into its SOI 2024 - 2027.

This LOE outlines Council’s general expectations of FNHL in relation to matters which are unlikely to change from year to year, such as governance, accountability and transparency principles.

This LOE also sets out Council’s specific expectations in relation to matters that are consistent with and important to the shareholder’s long term plan, strategies and policies.

In clarifying our expectations, we expect that the passage of the SOI through to acceptance by Council will be more efficient and effective.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Governance to Governance meeting was held on 7 March 2024. Discussion and feedback was taken into account and incorporated into the LOE for signing and issuance.

Provided no further amendments are proposed, the LOE is recommended for signing and issuance to FNHL.

The draft SOI was received from FNHL. Specific review and feedback will be provided to FNHL which will be aligned to the LOE. This feedback will be passed to FNHL by 1 May 2024. The LOE together with the specific feedback to the SOI will help inform FNHL, and assist them in finalising their SOI.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

In line with s 64B LGA 2002, formal delegation by Council as shareholder representation, is required to authorise signatory of the LOE.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications associated with this recommendation.

Āpitihanga / Attachments

1. Letter of Expectation -FNHL - Final Draft 28.03.24 - A4649810 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	s 64B, Local Government Act 2002
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	District wide relevance
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	FNHL and its Directors will take all practicable steps to ensure that their actions align with Te Tiriti o Waitangi. The Letter of Expectations issued by Council states an expectation for the community, in particular Māori, be considered and accommodated and actively seek positive relationships with regard to the culture and traditions with ancestral land, water, sites of significance, wahi tapu, valued flora and fauna and other taonga.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	District and community wide significance.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no specific financial implications arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has approved this report.

6.4 Committee Recommendations and Resolutions - March 2024

File Number: A4625720

Author: Imrie Dunn, Democracy Advisor

Authoriser: Casey Gannon, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

· To increase governance oversight of Committee business/discussions.

· Communicate resolutions of Committee meetings.

· Escalate Committee recommendations to Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

· The following Committee meetings have been held since the last ordinary Council meeting -26 March 2024 – Te Koukou – Transport Committee.

· Copies of the Committee meeting minutes are attached for information.

· Links to the agendas containing the reports that formed the basis of the recommendations below are included in this report.

· There were no recommendations escalated to Council from Committees.

TŪTOHUNGA / Recommendation

That Council receive the Committee Recommendations and Resolutions Report – March 2024.

tĀHUHU KŌRERO / Background

This is a regular report to provide greater governance oversight of discussions that occur at Committee meetings and to avoid duplication of reading for Councillors for decisions that are recommended to them, from each Committee meeting.

Copies of Committee meeting minutes that have occurred since the last ordinary Council meeting are attached for information.

From time to time, Committee’s discuss items that are outside their delegations. This report, when necessary, will highlight recommendations from each Committee to Council for decision.

Information about Council, Committee or Community Board meetings is publicly available at https://infocouncil.fndc.govt.nz/

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Since the last Council meeting the following Committee meetings have occurred:

26 March 2024 – Te Koukou Transport Committee

26 March 2024 Te Koukou Agenda

No escalation required.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This report does not intend to repeat the financial implications, options or decision-making requirements for the recommendations listed. Please review the agendas via the provided links for further information.

Āpitihanga / Attachments

1. 2024-03-26 Te Koukou - Transport Committee Minutes - A4635400 ⇩

7 Ngā Pūrongo Taipitopito / Information Reports

7.1 Community Board Minutes - March 2024

File Number: A4625730

Author: Imrie Dunn, Democracy Advisor

Authoriser: Casey Gannon, Manager - Democracy Services

TAKE PŪRONGO / Purpose of the Report

To provide an overview of resolutions made by Community Boards with an opportunity for Chairpersons to speak with Council about pertinent discussions held at Community Board.

WHAKARĀPOPOTO MATUA / Executive SummarY

Minutes from Te Hiku, Kaikohe-Hokianga, and Bay of Islands-Whangaroa Community Board March 2024 meetings are attached for Council information.

TŪTOHUNGA / Recommendation

That Council note the following Community Board minutes:

· 19 March 2024 Te Hiku Community Board;

· 21 March 2024 Bay of Islands-Whangaroa Community Board; and

· 22 March 2024 Kaikohe-Hokianga Community Board.

tĀHUHU KŌRERO / Background

This report is to provide Council with an overview of resolutions made at Community Board meetings and for Community Board Chairpersons to raise any Community Board issues with Council.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

This is intended as an information report but shows on the agenda as a standard report to place it earlier on the agenda.

From time-to-time Community Boards may make recommendations to Council. This report is not considered to be the appropriate mechanism for Council to make a decision from a Community Board recommendation. Council could however move a motion to formally request a report on a particular matter for formal consideration at a subsequent meeting. The report would then ensure that Council have sufficient information to satisfy the decision-making requirements under the Local Government Act 2002 (sections 77-79).

The minutes presented to this meeting include recommendations to Council, which staff have requested be considered by Council for the June meeting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budget provision in considering this report.

Āpitihanga / Attachments

1. 2024-03-19 Te Hiku Community Board Minutes - A4625794 ⇩

2. 2024-03-21 Bay of Islands-Whangaroa Community Board Minutes - A4619214 ⇩

3. 2024-03-22 Kaikohe-Hokianga Community Board Minutes - A4625585 ⇩

8 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

S1 Supplementary Agenda Item - Road Maintenance Contract - Seperable Portion 3 - Public Excluded

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

S1 Supplementary Public Excluded Agenda Item – Road Maintenance Contract – Separable Portion 3