Te Kaunihera o Te Hiiku o te Ika
AGENDA
Kaitaia Drainage Area Committee Meeting
Wednesday, 13 March 2024
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Time: |
10:00am |
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Location: |
Boardroom - Te Ahu Cnr State Highway 1 and Mathews Avenue Kaitaia |
Membership:
Chairperson Fiona King - Chairperson
Member Adele Gardner
Member Jim Bennett
Member Mike Masters
Member Greg Yuretich
Member Joe King
Member Dennis Chapman
Member Bill Subritzky
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Kaitaia Drainage Area Committee Meeting Agenda |
13 March 2024 |
Far North District Council
Kaitaia Drainage Area Committee Meeting
will be held in the Boardroom - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:
Wednesday 13 March 2024 at 10:00am
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
5.1 Kaitaia Drainage Area Programme 2024-2027
5.2 Kaitaia Drainage Committee Open Resolutions Update March 2024
6 Karakia Whakamutunga – Closing Prayer
6 Te Kapinga Hui / Meeting Close
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Ngā Kaikōrero / Speakers
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13 March 2024 |
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
File Number: A4603341
Author: Ellie Greenwood, Democracy Advisor
Authoriser: Casey Gannon, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
The minutes of the previous Kaitaia Drainage Area Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.
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That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 17 April 2023 are a true and correct record. |
1) TĀhuhu kŌrero / Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meeting are attached.
Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.
Take Tūtohunga / Reason for the recommendation
The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. 2023-04-17
Kaitaia Drainage Area Committee Minutes - A4172704 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
The Kaitaia Drainage Area is of local relevance and a member of the Te Hiku Community Board sits on the committee to be able to provide the views of the Community Board to the Committee. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
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13 March 2024 |
5.1 Kaitaia Drainage Area Programme 2024-2027
File Number: A4611103
Author: Tanya Proctor, Head of Infrastructure Strategy
Authoriser: Guy Holroyd, Chief Executive Officer
TAKE PŪRONGO / Purpose of the Report
To provide the Kaitaia Drainage Area Committee with a programme of works for financial years 2024-2027.
WHAKARĀPOPOTO MATUA / Executive SummarY
· The Kaitaia Land Drainage area has recently been sprayed.
· The Te Hiku Ward Drainage District Control Spraying tender is currently advertised with a closing date of 11th March 2024.
· Council intends to set a programme of works for the next three years to mitigate historical delays with the annual spraying programme.
· The tender award of this work will inform budgets for FY24-27.
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That the Kaitaia Drainage Area Committee receive the report Kaitaia Drainage Area Programme 2024-2027.
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tĀHUHU KŌRERO / Background
The founding of the Kaitaia Drainage Area dates back to 1913 where the Kaitaia Land Drainage Act was adopted with the exception that a committee was to be applied.
The Kaitaia Drainage Area Committee was re-established at the 14 March 2023 meeting of Te Hiku Community Board as part of Council’s formal process and procedures.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The delivery of the 2022/2023 work programme was not carried out in accordance with the resolution of the 14 March 2023.
Drain Spraying
Spraying of the Kaitaia Drainage Area has since been completed.
Budgets
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2023/2024 Budgets |
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Location |
Reserves 2022/23 |
Budget 2023/24 |
Total Budget |
Actual YTD Feb 2024 |
Additional Expenditure Expected |
Funds Available |
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Kaitaia |
$29,715 |
$133,205 |
$162,920 |
$967 |
$98,087 |
$63,865 |
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
Rating implications will be consulted on at the earliest opportunity. Expressions of interest close on Monday 11th March, one working day prior to the agenda deadline and were therefore unable to be included in this report. If possible, budgets based on indicative tender prices received will be tabled at the meeting.
Nil
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13 March 2024 |
5.2 Kaitaia Drainage Committee Open Resolutions Update March 2024
File Number: A4603405
Author: Ellie Greenwood, Democracy Advisor
Authoriser: Casey Gannon, Manager - Democracy Services
Take Pūrongo / Purpose of the Report
To provide Kaitaia Drainage Committee with an overview of outstanding Committee decisions from 17 April 2023.
WhakarĀpopoto matua / Executive Summary
· Open resolutions are a mechanism to communicate progress against decisions/resolutions.
· Open resolutions are also in place for all formal elected member meetings.
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That Kaitaia Drainage Committee receive the report March 2024 Open Resolution Report. |
1) TĀhuhu kŌrero / Background
At the 17 April 2023 Kaitaia Drainage Committee Meeting the Committee requested an action sheet update report be included in all future Drainage Committee Meetings. Any resolution or decision from a meeting is compiled on an open resolution status report, to capture actions trigged by Kaitaia Drainage Committee decisions. Staff provide updates on progress against tasks that are not yet completed.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The outstanding tasks are often multi-facet projects that take longer to fully complete. Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION.
To provide Kaitaia Drainage Committee with an overview of outstanding decisions from 17 April 2023.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Open
Resolution Report - A4603390 ⇩ 
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Kaitaia Drainage Area Committee Meeting Agenda |
13 March 2024 |
6 Karakia Whakamutunga – Closing Prayer
