Agenda of Te Hiku Community Board Meeting - Tuesday, December 12, 2023

Te Hiku Community Board Meeting Agenda

12 December 2023

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.

18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Te Hiku Community Board Meeting

will be held in the Banquet Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:

Tuesday 12 December 2023 at 10:00 am

Te Paeroa Mahi / Order of Business

1 Karakia Timatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Ngā Kaikōrero / Speakers. 7

4 Te Wāhanga Tūmatanui / Public Forum.. 7

5 Ngā Tono Kōrero / Deputation. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 16

7.1 Lease Extension Request Aupouri Ngati Kahu Te Rarawa (ANT) Trust 16

7.2 New ground lease to Te Rarawa Rugby Club Incorporated over Rarawa Memorial Domain Recreation Reserve. 109

7.3 Kaitaia Business Association Annual Report, Annual Financial Report, Annual Plan and Chairperson Report 120

7.4 Funding Applications. 151

7.5 Project Funding Reports. 178

8 Ngā Pūrongo Taipitopito / Information Reports. 182

8.1 Te Hiku Community Board December 2023 Open Resolution Report 182

8.2 Chairperson and Member Reports. 189

9 Karakia Whakamutunga / Closing Prayer. 196

10 Te Kapinga Hui / Meeting Close. 196

Te Hiku Community Board Meeting Agenda

12 December 2023

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A4494974

Author: Ellie Greenwood, Democracy Advisor

Authoriser: Casey Gannon, Manager - Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That Te Hiku Community Board confirms the minutes of the meeting held 21 November 2023, to be a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. THCB_20231121_MIN_2617 - A4495018 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

12 December 2023

7 Ngā Pūrongo / Reports

7.1 Lease Extension Request Aupouri Ngati Kahu Te Rarawa (ANT) Trust

File Number: A4487562

Author: Michelle Rockell, Team Leader - Property Management

Authoriser: Kevin Johnson, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

To seek resolution from Council on the renewal and granting of a new lease to Aupōuri Ngāti Kahu – Te Rarawa (ANT) over Tangonge Domain, Kaitaia.

WhakarĀpopoto matua / Executive Summary

· Current Lessee: Aupōuri Ngati Kahu-Te Rarawa Trust Inc (ANT Trust), being the umbrella organisation for Open the Curtains (OTC).

· Current Lease Term: 5 years, 1 September 2018 – 31 August 2023.

· Renewal: A further period of 5 years, 1 September 2023 – 31 August 2028 - Provided lease obligations have been met, there is sufficient community need for the specified activity and it is in the public’s interest.

· Schedule 2 of the lease, the OTC Operational Management Plan, is the guiding document for the community lead project for better utilisation of the Reserve.

· ANT wish to apply for third party funding and have requested a 30-year lease extension with final expiry on 31 August 2058.

· Reserves Act Schedule 1: allows for a term ‘not exceeding 33 years’ and requires public notice.Information report to the Te Hiku Community Board - June 2022, was amended to include a recommendation to Council to initiate the process of a new long-term lease. The process to initiate a new long-term lease was commenced in January 2023 when FNDC staff requested background information from the Trust. This information was received in June 2023.

· The Te Hiku Community Board recommended to Council on 1 August 2023 that public consultation be undertaken. Resolution 2023/59.

· Consultation ran from 30 October to 27 November. A total of 91 submissions were received. Out of the 91 submissions, 86 we in support and 5 were against the proposed lease. A total of 13 submissions asked to be heard, two of which have confirmed they will attend the Te Hiku Community Board meeting on the 12^th December 2023 to present their submissions.

tŪtohunga / Recommendation

That Te Hiku Community Board recommends that Council:

a) approves a new ground lease to Aupōuri Ngāti Kahu – Te Rarawa Trust over Tangonge Domain, over 20,234 square metres being Recreation Reserve DP 108 Title NA530/132, located at 63 Bonnet Road, Kaitaia.

The terms of the proposed leased shall be:

· Term: 30 years (15 + 15)

· Rental: $118 plus GST per year in conjunction with the Fees & Charges Schedule for 2023/24 and reviewed annually.

b) approves further conditions to be negotiated and agreed upon by the Group Manager Delivery and Operations.

1) TĀhuhu kŌrero / Background

At the 21 September 2023 Council meeting, the following resolution was passed:

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ANT Trust is a not-for profit organisation who were granted a lease over Tangonge Domain, Kaitaia, in September 2018. This lease allowed OTC, a community group operating under ANT Trust, to redevelop and transform the Domain into a safe and pleasant space for whanāu in Kaitaia West to gather, play and socialize. The site was being used to dump landfill and refuse, graze cows and a dog walking space.

At the time of granting the lease, OTC presented an Operational Management Plan (attached to lease, see attachment schedule below) which outlines how the development and maintenance of the Domain for the lifespan of the lease. This includes a Mara kai garden, fruit tree orchard, basketball court, children’s playground, walking track and exercise stations. To date, these above developments have not been carried out.

Projects completed to date include:

· Development of the 2019 Tangonge Domain Concept Plan.

· 2020 Condition Report & Feasibility Study (funding obtained prior to the lease)

· 2021 Community Consultation which advised that ANT Trust also consider other ideas for the Domain.

· 2022 land development: clearing of outer drains and foundation work, grading and contouring of fields and areas for exercise track and parking area, and grassing of playing fields.

· 2023 building refurbishment: power supply reconnected, new lighting, water supply reconnected, storm water drainage cleaned and fully functional toilets.

· Community events to date:

o Kiwi Tag: October to November 2022 and June 2023.

o Christmas in the Paddock: December 2022

o Touch Under 16s mixed: Feb 2023

Developments to date have cost over $80,000.00, with full development expecting to cost approximately $800,000.00. All proposed plans will depend on funding availability and be developed around specific project areas.

ANT Trust believe that a 30-year lease will provide funders the security they require to fund major programme works.

ANT Trust have not made any funding applications to FNDC since the commencement of the lease.

In June 2022, an information report was presented to the Te Hiku Community Board to give the Board an understanding of the current situation. It included the following recommendation:

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This recommendation was changed by the Community Board to the following:

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The above recommendation did not progress to Council as it was simply an Information Report.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The requested 30-year lease is outside of the existing lease agreement; therefore a new lease along with public consultation is required.

Public Notification

Public Notice was advertised in the Northern Advocate and ran from 30 October - 27 November 2023 as required under the Reserve Act.

A total of 91 submissions were received. Out of the 91 submissions, 86 we in support and 5 were against the proposed lease. In their submissions, a total of 13 stated they wanted to be heard, however only two have confirmed their attendance to the 12^th December 2023 Te Hiku Community Board meeting.

A copy of the submissions is attached.

Option 1 (recommended):

That the Te Hiku Community Board recommends that Council:

a) approves a new ground lease to Aupōuri Ngāti Kahu – Te Rarawa Trust over Tangonge Domain, over 20,234 square metres being Recreation Reserve DP 108 Title NA530/132, located at 63 Bonnet Road, Kaitaia.

The terms of the proposed leased shall be:

· Term: 30 years (15 + 15)

· Rental: $118 plus GST per year in conjunction with the Fees & Charges Schedule for 2023/24 and reviewed annually.

b) approves further conditions to be negotiated and agreed upon by the Group Manager Delivery and Operations.

Option 2:

Recommend that Council does not grant a new ground lease to Aupōuri Ngāti Kahu – Te Rarawa Trust.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

As per the FNDC Parks and Reserves Policy 2022, Council will grant exclusive leases to part or all of a reserve for a maximum term of 15 years with a further right of renewal for 15 years if it deems such terms to be appropriate. Proposing a term of 30 years (15+15) provides security of tenure for Aupōuri Ngāti Kahu – Te Rarawa Trust, ensures more regular check in’s with Council staff and flexibility for both parties.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

ANT Trust will continue to be responsible for all maintenance of the grounds and building should a new ground lease be granted.

Āpitihanga / Attachments

1. 2019 Concept Plans - A4249907 ⇩

2. 2020 Condition Report and Feasibility Study - A4249909 ⇩

3. 2023 ANT lease extension TANGONGE 090623 - A4249911 ⇩

4. Aupouri Ngati Kahu - Te Rarawa Trust lease signed and dated 1 Sept 2018 - 31 Aug 2028 - A4051783 ⇩

5. Public submissions Oct - Nov 2023 - A4497222 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Medium- we are requesting the Community Boards feedback and recommendation.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	FNDC Parks and Reserves Policy 2022: The Policy supports a long-term lease being offered to community orientated groups wanting a permanent base, requiring significant financial investment.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Delegation to Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	ANT Trust represents the iwi of Aupōuri, Ngāti Kahu and Te Rarawa. Their requests presented to FNDC have been considered in the recommendation. Public consultation ran from 30 October to 27 November 2023. 91 submissions were received. 86 were in support, 5 were against the proposed lease. 13 of the total submissions wish to be heard. These were contacted and two have confirmed they will be heard at the 12^th December Te Hiku Community Board meeting. Far North District Council recognises the significant role of tangata whenua as set out in the Working with Māori chapter in the Long Term Plan 2021-2031. Ngāti Kahu, Ngāi Takoto and Te Rarawa were notified via a letter sent via email of the public consultation and no response was received.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The community have been notified and consulted via public notice and consultation.
State the financial implications and where budgetary provisions have been made to support this decision.	All upgrade and maintenance costs fall to the lessee. The FNDC Fees and Charges Policy sets out the rental for leases over reserve land.
Chief Financial Officer review.	The CFO has reviewed this report.

Te Hiku Community Board Meeting Agenda

12 December 2023

7.2 New ground lease to Te Rarawa Rugby Club Incorporated over Rarawa Memorial Domain Recreation Reserve

File Number: A4464595

Author: Michelle Rockell, Team Leader - Property Management

Authoriser: Kevin Johnson, Group Manager - Delivery and Operations

Take Pūrongo / Purpose of the Report

To seek the Te Hiku Community Board recommendation to initiate public consultation on the granting of a new ground lease over recreation reserve, under Section 54 Reserves Act 1977 being Section 151 Block IV Ahipara SD and Lot 4 DP 366836 to Te Rarawa Rugby Club Incorporated.

WhakarĀpopoto matua / Executive Summary

· Te Rarawa Rugby Club Incorporated have been established at the Rarawa Memorial Domain Recreation Reserve since 1 December 1985.

· September 2023 Te Rarawa Rugby Club Incorporated formally requested a new lease.

· There is no existing Reserve Management Plan for Rarawa Memorial Domain Recreation Reserve.

· The Reserves Act 1977 requires public consultation on the issuing of a lease over a Recreation Reserve when no Reserve Management Plan is in place.

tŪtohunga / Recommendation

That Te Hiku Community Board:

a) recommends to Council that the public consultation process is commenced on the granting of a new ground lease to Te Rarawa Rugby Club Incorporated over part of the Rarawa Memorial Domain Recreation Reserve being Section 151 Block IV Ahipara SD, approximately 40,468 square metres, held in New Zealand Gazette 1979 page 1202 and Recreation Reserve held in Record of Title 308444, being of Lot 4 DP 366836, approximately 6010 square metres.

The terms of the proposed lease shall be:

· Term: 30 Years (15+15)

· Rental: As per FNDC Fees and Charges Schedule for a Community lease.

· $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule.

b) is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council.

1) TĀhuhu kŌrero / Background

Rarawa Memorial Domain Recreation Reserve is vested in Council and has been occupied by Te Rarawa Rugby Club Incorporated, since 1985.

recommends to Council that the public consultation process is commenced on the granting of a new ground lease to Te Rarawa Rugby Club Incorporated over part of the Rarawa Memorial Domain Recreation Reserve being Section 151 Block IV Ahipara SD, approximately 40,468 square metres, held in New Zealand Gazette 1979 page 1202 and Recreation Reserve held in Record of Title 308444, being of Lot 4 DP 366836, approximately 6010 square metres.

The terms of the proposed lease shall be:

Term: 30 Years (15+15)

Rental: As per FNDC Fees and Charges Schedule for a Community lease.

$118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule.

is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council.

Te Rarawa Rugby Club Incorporated occupy the site in conjunction with Te Rarawa Football Club.

In September 2023, Te Rarawa Rugby Club Incorporated approached Council formally seeking a new ground lease.

Te Rarawa Rugby Club Incorporated is a well-established group with 38 years of service to the local community. Their main objective is to provide sport (primarily rugby but not limited) to the Community of Ahipara and surrounding areas.

Te Rarawa Rugby Club Incorporated currently has 4 Junior Rugby Teams, 1 Young Adult team and a Senior Mens & Senior Women’s Team. Their total membership is approximately 180 with the expectation of growth in 2024 with the addition of another Young Adult team.

With 2 playing fields, Te Rarawa Rugby Club Incorporated provide the option of year round training. Te Rarawa Rugby Club Incorporated are seeking funding to upgrade and add new lights over the fields and courts.

Te Rarawa Rugby Club Incorporated provide a Touch module over the summer period hosting 8-10 teams comprised mainly of local Whanau of all ages. Te Rarawa Rugby Club Incorporated also care for and maintain the two courts (netball/tennis and basketball) as well as the cricket pitch located between the second field & the Te Rarawa Football Club grounds.

Te Rarawa Rugby Club Incorporated club is the unofficial Community Hall of Ahipara. It is used by the Ahipara School as an indoor venue for major events, presentations and Kapa Haka trainings. The field and lights are used by the Emergency Services when landing their helicopters, the venue has been used as a Civil Defence community hub. It is a meeting venue for other groups including the Te Hiku Community Board as well as being used by organizations who provide activities for the community e.g. Te Rarawa's Relay for Life, Inter-School sports events & Ahipara Aroha's Matariki Festival.

Aerial view of a field

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Aerial view of proposed leased area in red.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

As per the Reserves Act 1977 section 54, public consultation is required on the granting of a lease over recreation reserve.

Public Notification

Sections 119 and 120 of the Act require that before granting a lease the proposal must be publicly notified and all submissions/objections to the proposal are to be in writing and where requested, a submitter must be given the opportunity to appear before Council or a committee of Council, to speak to their objection/submission. Every submission/objection in relation to the proposal must be considered before proceeding with the proposal.

Council delegations: the role of the Board vs the role of the Council

Council’s delegations to Community Boards authorise the Boards to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

The Te Hiku Community Board is therefore now required to make a recommendation to Council in respect of the proposal.

The options available for this site are:

Option 1: Recommended

That the Te Hiku Community Board:

a) recommends to Council that the public consultation process is commenced on the granting of a new ground lease to Te Rarawa Rugby Club Incorporated over part of the Rarawa Memorial Domain Recreation Reserve being Section 151 Block IV Ahipara SD, approximately 40,468 square metres, held in New Zealand Gazette 1979 page 1202 and Section 151 Block IV Ahipara SD, held in Record of Title 308444, being of Lot 4 DP 366836, approximately 6010 square metres.

The terms of the proposed lease shall be:

· Term: 30 Years (15+15)

· Rental: As per FNDC Fees and Charges Schedule for a Community lease.

o $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule.

b) is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council.

Option 1 will allow Te Rarawa Rugby Club Incorporated to continue providing their service to the community.

Option 2:

a. Decline Te Rarawa Rugby Club Incorporated request for a new ground lease

b. Ask Te Rarawa Rugby Club Incorporated to remove any existing building(s) and associated assets from the reserve and reinstate the recreation reserve at their cost.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

Te Rarawa Rugby Club Incorporated provide a beneficial service to the community and requiring them to vacate the land will be detrimental to the Community, Whānau and Tamariki of the area.

Te Rarawa Rugby Club Incorporated require certainty of a long term lease for funding purposes to carry out development projects over the Domain.

As per the FNDC Parks and Reserves Policy 2022, Council can grant exclusive leases to part or all of a reserve for a maximum term of 15 years with a further right of renewal for 15 years if it deems such terms to be appropriate.

Public Notice is a statutory requirement under Reserves Act for the leasing of a Recreation Reserve.

Public consultation will enable Council to assess the community’s engagement with the Te Rarawa Rugby Club Incorporated proposal. Public consultation gives the community the opportunity to put forward alternative options for the occupation of the building and/or the use of the site.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The lease will provide for the lessee to continue to be responsible for all ongoing maintenance of the associated green space.

The lease will provide for the lessee to be responsible for the payment of all utility charges, rates and insurances.

Should a lease not be provided to Te Rarawa Rugby Club Incorporated and the land reinstated to reserve, Council will become responsible for any ongoing maintenance of the site, placing more pressure on the reserves maintenance budget.

Āpitihanga / Attachments

1. Te Runanga o Te Rarawa - George Riley Letter 311023 - A4464688 ⇩

2. Te Runanga o Te Rarawa - Stacey Reddy Letter 311023 - A4464689 ⇩

3. Rarara Recreation Reseve - Record of title - A4469448 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Medium
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	FNDC Reserves Policy: The Policy supports a long-term lease being offered to community orientated groups wanting a permanent base. The Reserves Act 1977: Section 119 and 120 require that public consultation be initiated prior to the granting of a lease
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This does not have District wide relevance. Delegation to the relevant Community Board to provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Far North District Council recognises the significant role of tangata whenua as set out in the Working with Māori chapter in the Long-Term Plan 2021-2031. It is important to notify tangata whenua in the Ahipara locality of the lease proposal prior to the public consultation. Te Hono was approached to provide advice on who the main contacts were in the first instance. A letter (attached) was sent via email to Te Runanga o Te Rarawa Chief Executive and Personal Assistant to inform them of the requested lease. At the time of writing this report a response has not been received. When this lease goes for public consultation, the information will be redistributed Te Runanga o Te Rarawa Chief Executive Officer to seek feedback as part of the public consultation process.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Public consultation and Iwi consultation will be progressed as per the Reserves Act 1977 and the FNDC Engagement Policy. This will allow Council to identify any people or groups who may be affected or have interest in the matter.
State the financial implications and where budgetary provisions have been made to support this decision.	All upgrade and maintenance costs fall to the lessee. The appropriate community rent for the land is set by the FNDC Fees Charges Schedule.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Te Hiku Community Board Meeting Agenda

12 December 2023

7.3 Kaitaia Business Association Annual Report, Annual Financial Report, Annual Plan and Chairperson Report

File Number: A4490066

Author: Scott May, Manager - Stakeholder Relationships

Authoriser: Jacine Warmington, Group Manager - Strategic Relationships

Take Pūrongo / Purpose of the Report

To request that Te Hiku Community Board receive the Kaitaia Business Improvement District Annual Plan 2024-2025 and release $50,000 (GST exclusive) allocated for the FNDC 2023-2024 annual plan.

WhakarĀpopoto matua / Executive Summary

· As per the requirements of the Memorandum of Agreement between The Kaitaia Business Association (KBA) 2022 and Te Hiku Community Board (on behalf of the Far North District Council) the KBA has produced the following documents to allow for the release of the $50,000 (GST exclusive) of targeted rates collected from businesses in the Kaitaia Business Improvement District

o An annual financial/audit report year ending 30 June 2023

o An audit of the annual report 2023

o An Annual Plan 2024-2025

o A financial budget for the financial year 2024-2025

o The KBA has also produced a Chairperson Report 2023.

tŪtohunga / Recommendation

That Te Hiku Community Board:

a) release the $50,000 (GST exclusive) funds collected via targeted rates to the Kaitaia Business Association for the 2024-2025 financial year, and;

b) advise the Kaitaia Business Association to reduce its planned spend identified in the Annual Plan for the 2024-2025 financial year to match the $50,000 (GST exclusive) that will be available via the targeted rate.

1) TĀhuhu kŌrero / Background

The Kaitaia Business Improvement District (BID) was established in 2012 with the purpose of improving local business and economic development within the designated BID boundary area. The KBA administers the allocations of funds that are raised via a targeted rate of the businesses that fall within the BID boundary area. The targeted rate raises $50,000 (GST exclusive) per annum for marketing, advocacy, and overall improvement of the BID area.

A Memorandum of Agreement (MOA) between Te Hiku Community Board (on behalf of the Far North District Council) and the KBA provides the criteria for the releasing of funds to the KBA to spend on BID initiatives, as identified in the Kaitaia Business Improvement District Annual Plan 2024- 2025 (Attachment 2). The MOA can be found in Attachment 1.

As part of the MOA, the KBA is required to submit a report and present it to the Te Hiku Community Board at the end of each financial year and no later than 1 December, to have the $50,000 of funds collected via the targeted rates released. The report and presentation comprise the following documents:

· Annual report from the previous financial year (year ending 30 June 2023) - see Attachment 2.

· Audited annual financial accounts from the previous financial year (year ending 30 June 2023) - see Attachment 3.

· Annual Plan (Attachment 4) includes a financial budget for the next financial year 2024-2025 with expected expenditure (Attachment 6).

The KBA has also submitted a Chairperson Report 2023 – see Attachment 5.

2) matapaki me NgĀ KŌwhirin / Discussion and Options

The KBA has provided the three documents required for the release of the $50,000 (GST Exclusive) of funds available in the 2024-25 financial year as per the MOA.

The KBA has provided a business plan for 2024-2025 Financial Year (Attachment 4).

The following options should be considered:

Option 1: Accept the KBA annual plan for 2024-2025, it is at $50,000 (GST exclusive) of funds collected via the BID targeted rates. This is the recommended option.

Option 2: Decline the KBA annual plan for 2024-2025 and $50,000 (GST exclusive) of funds collected via the BID targeted rates.

Next steps

Once this report and the accompanying documents have been received and approved by Te Hiku Community Board a purchase order for $50,000 (GST exclusive) can be raised. The KBA can then invoice Council for the $50,000 (GST exclusive) to receive the money to fund the objectives detailed in the Annual Business Plan for 2024-2025.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

It is recommended that $50,000 (GST exclusive) be released so that the KBA can deliver on their business plan for the 2024-2025 financial year.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications for the 2023-2024 financial year as the budget is available through the targeted rate for the BID.

Attachments

1. Kaitaia Business Association Memorandum of Agreement signed Sept 2022 - A4490161 ⇩

2. Kaitaia Business Association Annual Report 2023 - A4490134 ⇩

3. Kaitaia Business Association Annual Financial Report 2022-2023 - A4490141 ⇩

4. Kaitaia Business Association Annual Plan 2024-2025 - A4490146 ⇩

5. Kaitaia Business Association Chairperson Report 2023 - A4490147 ⇩

6. Kaitaia Business Association 2024_25 Annual Budget - A4494542 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The recommendations in this report do not meet any of thresholds of significance as per the Council’s Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The provision of financing and targeted rating needs to be included in both the Long Term Plan and Annual Plan. Any planning or infrastructure requirements need to be considered via the District Plan. This BID achieves the following outcomes: Our mission Creating great places, supporting our people Community Outcomes - Proud, vibrant communities - Prosperous communities supported by a sustainable economy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report seeks approval from Te Hiku Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	The recommendation in this report has indirect implications for Māori. It does not relate directly to land and/or any body of water. However, this is a central hub for the Māori community and Māori businesses within the BID area.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Kaitaia Business Association Businesses that fall within the BID area The Te Hiku community utilises these businesses.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial and budgetary implications can be found in section 3 of this report.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Te Hiku Community Board Meeting Agenda

12 December 2023

7.4 Funding Applications

File Number: A4491113

Author: Kathryn Trewin, Funding Advisor

Authoriser: Scott May, Manager - Stakeholder Relationships

Take Pūrongo / Purpose of the Report

This report summarises applications for the Local Community Grant funding to enable the Te Hiku Community Board to determine which application/s will receive funding at the November 2023 meeting.

WhakarĀpopoto matua / Executive Summary

· Two applications were received for funding, requesting a total of $8,147

· The Community Board has an available total of $108,155.56 in Community Grant Funding for the 2023/24 financial year.

· The Community Board has an available total of $59,260.39 in Placemaking Funding for the 2023/24 financial year.

tŪtohunga / Recommendation

That Te Hiku Community Board

a) approves the sum $1,500 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Road Safety Education New Zealand for Road Safety Education Classes in Te Hiku Ward, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

tŪtohunga / Recommendation

That Te Hiku Community Board

b) approves the sum $6,647 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Okaihau College for 2024 Te Tai Tokerau Festival, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

tŪtohunga / Recommendation

That Te Hiku Community Board

c) approves the sum $13,751 (plus GST if application) to be paid from the Board’s Placemaking Fund account to Awanui Sports Complex Inc Soc for resurfacing of the netball courts, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

1) TĀhuhu kŌrero / Background

The applications have been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant and Project	Requested	Recommend	Comments	Type
Road Safety Education New Zealand, Road Safety Education Classes	$1,500	$1,500	The applicant is working with a number of schools in Te Hiku Ward and holding a combined road safety education event at Te Ahu centre.	Community Development
Okaihau College, 2024 Te Tai Tokerau Festibal	$6,647	$6,647	The applicant has been designated as the host for the 2024 Tai Tokerau Festival, with more than 30 kura attending, including at least four from Te Hiku Ward.	Event
Awanui Sports Complex Inc, renewal of netball courts	$13,751	$13,751	The applicant is seeking funding to resurface the netball courts at the Awanui Sports Complex before the new season.	Infrastructure

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The applicant/s is required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Road Safety Education Ltd - A4493769 ⇩

2. Okaihau College - Tai Tokerau Festival - A4493768 ⇩

3. Awanui Sports Complex Inc Soc - A4497760 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

12 December 2023

7.5 Project Funding Reports

File Number: A4491195

Author: Kathryn Trewin, Funding Advisor

Authoriser: Scott May, Manager - Stakeholder Relationships

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That Te Hiku Community Board note the project report received from Peria School 150^th.

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Peria School 150th - A4493900 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

12 December 2023

8.2 Chairperson and Member Reports

File Number: A4493581

Author: Beverly Mitchell, Community Board Coordinator

Authoriser: Scott May, Manager - Stakeholder Relationships

Te Take Pūrongo / Purpose of the Report

The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

ngĀ tŪtohunga / Recommendation

That Te Hiku Community Board note the December 2023 reports from Chairperson Adele Gardner and Members Darren Axe, Bill Subritzky and Darren Axe.

1) te TĀhuhu kŌrero / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The reports from the Chairperson and Members are attached.

TE TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

1. THCB Chair Gardner report for Dec 2023 - A4493781 ⇩

2. THCB Member Axe report for Dec 2023 - A4493618 ⇩

3. THCB Member Stewart report for Dec 2023 - A4500758 ⇩

4. THCB Member Subritzky- report for Dec 2023 - A4493680 ⇩

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Yes.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.