Agenda of Te Koukou - Transport Committee Meeting

	Authorising Body	Mayor/Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Te Koukou - Transport Committee Terms of Reference
	Approval Date	14 August 2023
	Responsible Officer	Northland Transport Alliance General Manager

Kaupapa / Purpose

The purpose of Te Koukou - Transport Committee is to increase governance oversight over Council’s Transport activities.

To perform his or her role effectively, each member must develop and maintain his or her skills and knowledge, including an understanding of the Committees’ responsibilities, and of the Council’s business, operations and risks.

Ngā Huānga / Membership

The Committee will comprise of all Mayor and Councillors.

Mayor Tepania

Deputy Mayor Kelly Stratford

John Vujcich

Ann Court

Babe Kapa

Felicity Foy

Hilda Halkyard-Harawira

Mate Radich

Penetaui Kleskovic

Steve McNally

Tāmati Rākena

Kōrama / Quorum

The quorum at a meeting of the Committee is 6 members

Ngā Hui / Frequency of Meetings

The Committee shall meet 4 weekly.

Ngā Apatono / Power to Delegate

The Committee may not delegate any of its responsibilities, duties or powers.

Ngā Herenga Paetae / Responsibilities

The Committees responsibilities are described below:

· Consideration of temporary road closures for events (subject to legal advice)

· Monitoring road maitenance schedule

· Monitoring road upgrade priority

· Monitoring contractor performance

· Monitoring of roading condition

· Approval of roading contracts beyond CE delegation up to $3 million

· Approval of award of budgeted planned works – already approved under the Long- Term Plan up to $3 million

· Receive and consider any consultation document and/or any proposed amended or new legislative instrument that may have a transport related outcomes and where appropriate make submissions and enable political advocacy at a Mayoral Forum Level if required

· Receive and adopt the Asset Management Plan for Transport

· Receive the draft Regional Land Transport Plan and if appropriate make submissions to the Regional Land Transport Plan

· Receive the draft Regional Public Transport Plan and if appropriate make submissions to the Regional Land Transport Plan

· Receive and adopt Far North District Council's walking and cycling strategies

· Receive and support the community boards footpath and streetlight programmes and monitor delivery

· Receive and consider any road safety strategies

· Receive and consider any speed management petitions

· Receive and consider any placemaking projects that have a transport related component so the committee can ensure the projects are captured (where appropriate) in our funding and planning instruments

· Receive invitations to apply for external funding opportunities in a timely manner so that the committee may advocate for community-initiated infrastructure projects. (Examples PGF, TIF)

Ngā Ture / Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all meetings.

Ordinary Te Koukou - Transport Committee Meeting Agenda

30 October 2023

4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

File Number: A4434439

Author: Ellie Greenwood, Democracy Advisor

Authoriser: Casey Gannon, Manager - Democracy Services

Purpose of the Report

The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of previous meetings.

Recommendation

That Te Koukou – Transport Committee confirm the minutes of the meeting held 9 October 2023 are true and correct.

1) Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. 2023-10-09 Te Koukou - Transport Committee Minutes - A4422756 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Ordinary Te Koukou - Transport Committee Meeting Agenda

30 October 2023

5 Ngā Pūrongo / Reports

5.1 Bay of Islands/Kerikeri Interim Speed Management Plan

File Number: A4434092

Author: Shawn Baker, Consultant to NTA

Authoriser: Calvin Thomas, General Manager - Northland Transportation Alliance

Take Pūrongo / Purpose of the Report

To recommend adoption of the Recommendations Report and Interim Speed Management Plan for the Kerikeri Bay of Islands Catchment Speed Limit Review.

WhakarĀpopoto matua / Executive Summary

This agenda item seeks the recommendation for adoption of recommendations arising from a review of speed limits in the Kerikeri Bay of Islands area and associated consultation. The agenda also seeks recommendation of adoption of an Interim Speed Management Plan for Kerikeri Bay of Islands, which is now the legal mechanism for setting speed limits. This speed limit review has been undertaken as part of the implementation of the government’s Road to Zero National Road Safety Strategy and a new Setting of Speed Limits Rule 2022.

tŪtohunga / Recommendation

That Te Koukou Transport Committee

a) Recommends that Council adopts the Regional Speed Limit Review Kerikeri Bay of Islands Catchment Recommendations Report (Attachment 1)

b) Recommends that Council adopts the Interim Speed Management Plan for Kerikeri Bay of Islands (Attachment 2)

c) Receives the Regional Speed Reviews – Kerikeri Bay of Islands Catchment Technical Report (Attachment 3)

1) TĀhuhu kŌrero / Background

· Proposed new speed limits in the Kerikeri Bay of Islands Catchment area were publicly notified in accordance with Section 3.9 of the Setting of Speed Limits Rule 2022; with feedback being sought from 26th October to 5th December 2022. Hearings were held at Council Chambers in Kaikohe on March 21st 2023.

· A total of 253 submissions were received with 11 submitters attending the Hearing.

· This Agenda item provides Council with recommended changes to speed limits in the Kerikeri Bay of Islands Catchment area. The Recommendations Report (Attachment A) takes account of all submissions received, including the requirements of the Setting of Speed Limits Rule 2022; Road to Zero, National Road Safety Strategy 2020-2030; and National Speed Management Guidance.

Based on the attached Recommendations, an Interim Speed Management Plan has been produced (Attachment B). This Interim Speed Management Plan is the document that is forwarded to the director of Waka Kotahi (NZTA) for certification under the Setting of Speed Limits Rule 2022.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Discussion and Options

Submissions

A total of 253 submissions were received with 11 submitters presenting in support of their submissions at a formal hearing on 21^st March 2023; held in Council Chambers in Kaikohe.

In preparing the Recommendations Report, all submissions were reviewed alongside the technical assessments required under the Setting of Speed Limits Rule 2022. Where required, additional site visits and engineering assessments were undertaken.

· Decision process

This Agenda Item and Attachments provide all the information that Council, in its capacity as Road Controlling Authority, must consider when setting new speed limits. The recommendations on new speed limits have been informed by community feedback and meet national speed management guidance and legal requirements for setting speed limits.

Once the Recommendations Report and Interim Speed Management Plan are adopted, staff will commence the certification process by Waka Kotahi (NZTA). Certification is a legal requirement and ensures that the requirements the Setting of Speed Limits Rule 2022 has been met and ensures national consistency in speed limit setting.

Final detailed design of physical infrastructure (signage etc) and procurement will commence once the Interim Speed Management Plan has been certified.

Technical information

Section 3.15(2) of the Setting of Speed Limits Rule 2022 sets out a range of matters that must be considered when setting a speed limit. The Regional Speed Reviews – Kerikeri Bay of
Islands Catchment Technical Report (Attachment C) sets out all the technical information required under Section 3.15(2), except for community feedback. The Technical Report, along with the Recommendations Report sets out all the information required to support both the originally proposed speed limits and recommended speed limits.

The requirement to consider community feedback is satisfied by the consultation process undertaken and the resulting Recommendations Report.

· Options

Option 1: Te Koukou Transport Committee may recommend to Council the adoption of the Recommendations Report and Interim Speed Management Plan in full. This option will enable certification and implementation of the new speed limits upon Council approval.

Option 2: Te Koukou Transport Committee may recommend to Council adoption of the Recommendations Report and Interim Speed Management Plan with amendments. If Te Koukou Transport Committee decide on any amendments, additional assessments may be required to ensure that the amendments meet the requirements of the Setting of Speed Limits Rule 2022 and National Speed Management Guidance.

Option 3: Council may reject the Recommendations Report in its entirety. This option is not recommended as it may result in a need to re-consult.

The recommended option is Option 1.

Next steps

· Once the Recommendations Report and Interim Speed Management Plan is adopted, staff will finalise the certification of the Interim Speed Management Plan and commence the procurement and implementation process.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The Recommendations arising from consultation and the resultant Interim Speed Management Plan must be adopted by Council before the Speed Management Plan can be certified and implemented.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The installation and removal of the required signage will be funded from the Low Cost Low Risk (LCLR) Speed Limit budget as part of the 2023-2024 financial year budgets. Additional funding for some physical works to support new speed limits may be sought through the future LTP process.

Āpitihanga / Attachments

1. Regional Speed Limit Review Kerikeri Bay of Islands Catchment Recommendations Report - A4433916 ⇩

2. Interim Speed Management Plan for Kerikeri Bay of Islands - A4433940 ⇩

3. Regional Speed Reviews - Kerikeri Bay of Islands Catchment Technical Report - A4433943 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Significance has been determined as “Low” under Councils Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Land Transport Act 1998 Land Transport (Register of Land Transport Records – Speed Limits) Regulations 2022. Setting of Speed Limits Rule 2022
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This decision is procedural in nature and does not impact on the district.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no direct implications for Māori as the decision implements current legislation.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are no persons likely to be affected as this decision is procedural in nature.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no ongoing financial implications associated with this decision.
Chief Financial Officer review.

Ordinary Te Koukou - Transport Committee Meeting Agenda

30 October 2023

5.2 Amendment to North Hokianga Interim Speed Management Plan

File Number: A4434274

Author: Shawn Baker, Consultant to NTA

Authoriser: Calvin Thomas, General Manager - Northland Transportation Alliance

Take Pūrongo / Purpose of the Report

To adopt minor amendments to the Interim speed Management Plan for North Hokianga.

WhakarĀpopoto matua / Executive Summary

This agenda item seeks the adoption of minor amendments to the North Hokianga Interim Speed Management Plan. The amendments bring the speed limits outside several schools in the North Hokianga catchment area in line with the Setting of Speed Limits Rule 2022 and associated Speed Management Guidance.

tŪtohunga / Recommendation

That Te Koukou Transport Committee:

a) Recommends that Council adopt the amendment to the North Hokianga Interim Speed Management Plan as set out in Exhibit A.

1) TĀhuhu kŌrero / Background

Speed limits within the Kaitaia-Awaroa-Broadwood-Kohukohu catchment area (North Hokianga) were reviewed in 2021-2022. As a result of this review, a North Hokianga Interim Speed Management Plan was approved by Council and certified by Waka Kotahi on 19^th December 2022.

The speed limit review that informed the preparation of the North Hokianga Interim Speed Management Plan was undertaken in accordance with the 2017 Setting of Speed Limits Rule and the transitional provisions of the 2022 Rule.

The new 2022 Rule sets new minimum requirements for speed limits outside schools. As part of these new requirements, the 2022 Rule requires that new speed limits be implemented at all schools by 2027. Amending the current North Hokianga Interim Speed Management Plan is identified as the least complex method of enabling speed limits around schools within the catchment to be consistent with the new Rule and assists Council in meeting its statutory obligations with respect to school speed limits.

The schools affected are:

· Ahipara School

· Broadwood Area School

· Te Kura Taumata O Panguru

· Pukepoto Primary School

· Te Kura Kaupapa Māori o Tūtūtarakihi School

Adopting the amendments to the North Hokianga Interim Speed Management Plan, as set out in the attached Recommendations Report enables staff to certify the amendments with the aim of having the new speed limits in force before the start of the 2024 school year.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Consultation

Section 3.9 (2) of the Setting of Speed Limits Rule 2022 requires Council to consult in accordance with Section 82 of the Local Government Act 2002 (LGA). Section 82 of the LGA sets out the principals of consultation.

The proposed changes to speed limits outside schools is highly localised and considered a minor change. This is reflected in the consultation process.

A Flyer was produced for each proposed speed limit change. The Flyer set out what changes were being proposed and why. The Flyer also set out the options and how to provide feedback.

Flyers were mailed (or emailed) to the local community near the school, including:

· Residents

· Marae if one was present.

· The school

· Businesses within the immediate area of the school.

· Information (including the Flyers) was included on Councils Website.

Where requested, NTA staff undertook a site visit with submitters. The process undertaken meets and exceeds the minimum requirements of Section 82 of the LGA 2002 and the Setting of Speed Limits Rule 2022.

Feedback received.

The attached Recommendations Report sets out the feedback received.

Option 1: Council may adopt the amendments to the Interim Speed Management Plan as set out in the attached Recommendations Report. This option will enable certification and implementation of the new speed limits.

Option 2: Council may adopt an amended Recommendations Report. If Council decide on any amendments to the Recommendations Report, additional assessments may be required to ensure that the amendments meet the requirements of the Setting of Speed Limits Rule 2022 and National Speed Management Guidance.

Option 3: Council may reject the amendments to the North Hokianga Interim Speed Management Plan as set out in the attached Recommendations Report. This option will result in no changes to be made. However, similar changes to the speed limits outside the affected schools will need to be included in the upcoming Regional Speed Management Plan to ensure compliance with the Setting of Speed Limits Rule 2022, specifically the requirement that new speed limits be implemented at all schools by 2027.

The recommended option is option 1.

Next steps

· Once the amendments to the North Hokianga Interim Speed Management Plan is adopted, staff will finalise the certification of the amendments and commence the procurement and implementation process.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The Recommended amendments to the North Hokianga Interim Speed Management Plan ensure that Council meets its statutory targets for setting speed limits outside schools.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The installation and removal of the required signage will be funded from the Low Cost Low Risk (LCLR) Speed Limit budget as part of the 2023-2024 financial year budgets and is already programmed in the current financial year.

Āpitihanga / Attachments

1. Amendment to Interim Speed Management Plan - Recommendations Report - A4444640 ⇩

2. School Maps - A4445116 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Significance has been determined as “Low” under Councils Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Land Transport Act 1998 Land Transport (Register of Land Transport Records – Speed Limits) Regulations 2022. Setting of Speed Limits Rule 2022
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This decision relates to very localised and minor changes to speed limits and does not have a district wide effect.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no direct implications for Māori as the decision implements current legislation. Nearby marae were directly notified of the proposed changes and invited to provide feedback.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Persons likely to be affected and adjacent to the proposed speed limit changes were directly notified of the proposed changes and invited to provide feedback.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no ongoing financial implications associated with this decision.
Chief Financial Officer review.

Ordinary Te Koukou - Transport Committee Meeting Agenda

30 October 2023

5.3 Regional Speed Management Plan

File Number: A4435306

Author: Elizabeth Stacey, NTA Road Safety and Traffic Engineer

Authoriser: Calvin Thomas, General Manager - Northland Transportation Alliance

Take Pūrongo / Purpose of the Report

To endorse Regional Speed Management Plan (RSMP) Objectives and Policies and to approve an Implementation Plan so that the RSMP can be completed and consulted on.

WhakarĀpopoto matua / Executive Summary

A new Setting of Speed Limits Rule came into effect on 19th May 2022. This new Rule replaced the 2017 Rule under which several of the recent catchment-based speed limit reviews were undertaken. The new Rule requires that a Regional Speed Management Plan be produced, alongside the Regional Land Transport Plan.

The Regional Speed Management Plan (RSMP) must include:

· Objectives.

· Policies.

· Three-year implementation plan

This Agenda Item seeks Councils endorsement of proposed Objectives and Policies to be included in the RSMP, and the adoption of a three-year implementation plan for the Far North District. Approval to consult on the Regional Plan is also sought.

tŪtohunga / Recommendation

That Te Koukou Transport Committee recommend that the Regional Land Transport Committee:

a) endorse the 5 Draft Objectives set out in Section 2 of this agenda item for inclusion within the 2024-27 Regional speed Management Plan.

b) endorse the Draft Policies set out in Section 2 of this agenda item for inclusion within the 2024-27 Regional speed Management Plan.

c) recommend adoption the Far North District component of the RSMP Implementation Plan, which includes the following areas, with priority on implementing the Russell BOI Catchment area in RSMP Year 1.

i. Russell and coastal areas (to WDC boundary)

ii. Kaikohe urban area and Ngawha

iii. Kaitaia Urban area

iv. All schools that have not yet been treated.

d) delegate the Chief Executive to approve the final Regional Speed Management Plan for consultation purposes.

1) TĀhuhu kŌrero / Background

Section 3.1(1) of the Setting of Speed Limits Rule 2022 states that each territorial authority and each regional transport committee must prepare a speed management plan as required by this Section 3 and in accordance with any deadlines set by the Agency under clause 3.6.

The deadline for the Regional Speed Management Plan is timed to coincide with the start of the 2024-25 Financial Year and the RLTP.

The RSMP must include:

· Objectives

· Policies

· 3-year Implementation Plan.

The Objectives and Policies within the RSMP are regionwide. As a Road Controlling Authority, Council’s endorsement of the Objectives and Policies is sought before inclusion in the Draft RSMP for consultation.

The 3-year Implementation Plan is specific to the Far North District. The Plan identifies the areas where new speed limits will be implemented through the RLTP period. Council are being asked to adopt the 3-year Implementation Plan so that it can be included in the RSMP.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Draft Objectives

Draft Objectives were presented to the Te Koukou - Transport Committee at a briefing on 09 October 2023. The briefing paper included how each Objective aligns with the:

· Government Policy Statement – Land Transport

· Road to Zero National Road safety Strategy

· Regional Land Transport Plan Objectives

· Far North District Plan Objectives

The Draft Objectives for the Regional Speed Management Plan are:

1. Create a safer road network in the Northland region with reduced number of deaths and serious injuries.

2. Ensure a greater proportion of the road network will have posted speed limits that are consistent with the Safe and Appropriate speed.

3. Contribute to Equitable safety outcomes for all road users, increasing active transport mode share.

4. Contribute to improved liveability and sense of place in high activity areas.

5. Provide a regionally and locally consistent speed management approach.

Draft Policies

Draft Objectives were presented to Te Koukou - Transport Committee at a briefing on 09 October 2023. The purpose of the Draft Policies is to provide a regionally consistent approach to implement the RSMP Objectives and the road to Zero Road Safety Strategy as it relates to speed management.

The Draft Policies are set out below, along with the Objective that they are intended to implement.

To implement Objective 1:

· Prioritise speed management on high-risk roads and catchments, including those with high seasonal traffic variations and urban areas.

To implement Objective 2:

· Implement the speed limits review process using a planned evidence-based approach.

To implement Objective 3:

· Ensure that speed limits in urban areas are safe for all road users, including vehicles, pedestrians, and cyclists.

· Promote multi-modal travel by developing a safe road environment through speed limits and appropriate infrastructure.

· Ensure speed limits are appropriate to wider road environment and the function on the road.

To implement Objective 4:

· Prioritise pedestrian safety in shared space areas, including town centres, sports grounds and beaches where there is vehicle access.

· Ensure safe speed limits around schools/kura, marae, urupa and other areas of local significance.

To implement Objective 5:

· Ensure a whole of network approach to speed management with a catchment-based implementation programme.

Proposed Implementation Plan

The Setting of Speed Limits Rule 2022 requires that speed limits outside all schools must comply with Section 5 of the Rule by 31 December 2027. To achieve this requirement, the RSMP Implementation Plan must, as a minimum, include roads outside all qualifying schools.

In addition to Schools, it is recommended that the Far North District Implementation Plan include:

· Russell and coastal areas (to WDC boundary) as a first priority

· Kaikohe urban area and Ngawha

· Kaitaia Urban area

The areas above are recommended for the following reasons:

· The catchment Russell Bay Of Islands (BOI) area includes high-risk roads.

· There has been strong community feedback, including from the BOI-Whangaroa Community Board, to review speed limits in the Russell area of Bay of Islands.

· The Russell BOI catchment links with the Tutukaka Coastal area, that is proposed to be reviewed at the same time.

· Treating speed limits in Kaitaia and Kaikohe will release subsidy funding for traffic calming and liveability improvement projects in these urban areas.

· Both Kaikohe and Kaitaia include schools that must be treated by December 2027.

Implementation Options

Option 1 – Recommended:

That the Far North District RSMP Implementation Plan include the following areas, with priority on implementing the Russell BOI Catchment area in RSMP Year 1.

· Russell and coastal areas (to WDC boundary) as a first priority

· Kaikohe urban area and Ngawha

· Kaitaia Urban area

· All schools that have not yet been treated.

Option 2:

That the Far North District RSMP Implementation Plan include the following areas, with priority on implementing the Russell BOI Catchment area in RSMP Year 1.

· Russell and coastal areas (to WDC boundary) as a first priority

· All schools that have not yet been treated.

Option 2 incorporates the Russell BOI area, reflecting consistent feedback from the community and Community Board members. This option continues the catchment based all of network approach taken to speed limit reviews to date. In addition, this option retains the ability to undertake concurrent treatment of the entire Tutukaka coastal area to Russell.

Option 3:

That the Far North District RSMP Implementation Plan include only roads outside schools that have not yet been treated.

This Option is considered the “minimum” option under the current Setting of Speed Limits Rule. However, this option does not reflect community feedback previously received. This option may also limit funding subsidy options over the 3-year 2024-27 RLTP.

Consultation

The RSMP must be in place by June 2024, alongside the RLTP. As part of the RSMP development process, it is necessary to undertake community and iwi consultation. Consultation will be undertaken on a regional basis. In a significant change from previous speed limit consultations, all new speed limits will be set out on social pinpoint. Social pinpoint is an online community engagement tool that allows the submitter to click on a road and provide feedback specifically on that road. The use of this tool will mean that a hard document (Statement of Proposal) will not be used.

Attachment 1 contains maps that set out the proposed implementation plan (Option 1) and include proposed speed limits for the purposes of consultation. The proposed speed limits are based on the identified safe and appropriate speed limits and other requirements of the Setting of Speed Limits Rule 2022.

Community engagement will focus on those areas that are expected to be implemented in the 2024-25 financial year (RLTP Year 1). Engagement will include drop-in sessions, media, website information, and where practicable, static displays (eg: at library or Council service centre).

An Iwi engagement Plan has been prepared to ensure that Iwi engagement requirements of the Setting of Speed Limits Rule 2022 are met. This Plan is Marae based and will be undertaken alongside wider community engagement.

Approval is being sought from Council to include the Far North component into the RSMP and commence consultation as part of a region wide engagement process, commencing in early 2024.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The Recommendations enable the Far North District component of the Regional Speed Management Plan to be finalised, along with consistent regional objectives and policies within the RSMP. In particular, the Recommendations will enable a clear speed limit review implementation plan for the next three years and enable consultation on that programme to begin.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

As this programme is 100% central government funding, there are no financial implications to Council.

Āpitihanga / Attachments

1. RSLR Kawakawa Russell - A4438206 ⇩

2. RSLR Kaikohe Ngawha - A4438219 ⇩

3. RSLR Kaitaia - A4438222 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Significance has been determined as “Low” under Councils Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Land Transport Act 1998 Setting of Speed Limits Rule 2022
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This decision enables the finalisation of the Regional Speed Management Plan and relevant consultation. Views of the community and community boards will be considered as part of the consultation process.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The Setting of Speed Limits Rule 2022 requires separate consultation of Māori. A Marae based iwi engagement plan has been prepared and will be implemented as part of the consultation processes.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This decision enables the finalisation of a Regional Speed Management Plan to enable community consultation on the proposals.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no ongoing financial implications to Council.
Chief Financial Officer review.

Ordinary Te Koukou - Transport Committee Meeting Agenda

30 October 2023

5.4 KARANGAHAPE MARAE ROAD CLOSURE

File Number: A4442079

Author: Fraser Hoani, Road Corridor Manager - TMC

Authoriser: Calvin Thomas, General Manager - Northland Transportation Alliance

Take Pūrongo / Purpose of the Report

The purpose of this paper is to obtain Council approval for temporary road closure for the Karangahape Marae Celebrations

WhakarĀpopoto matua / Executive Summary

· The Northland Transportation Alliance manage temporary road closures for events on behalf of Council

· The task of approving Road Closures, specifically for the safe operation of Events, cannot be delegated by Council

· Advertising of each event will take place approximately 5 days before the event per the Local Government Act 1974

· Without Council approval the Karangahape Road Closure cannot take place.

tŪtohunga / Recommendation

That Te Koukou – Transport Committee approves the proposed temporary road closure for the Karangahape Marae to enable safe operations.

1) TĀhuhu kŌrero / Background

Karangahape Marae Celebrations will take place on 11 November 2023 in the Northland Area. It is to celebrate the refurbishment of the Marae. The road closure that will affect the Far North District Council will be in the locations of Kaeo, on Wainui Road. The road will be closed on Saturday November 11^th 3:00am to 5:00am.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Public Notice for the proposed temporary road closures will be advertised in the Northern News and Bay Chronicle, 7 days in advance of the event.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To enable the Karangahape Marae Celebrations to take place.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no budgetary implications.

Āpitihanga / Attachments

1. Temporary Road Closure for Marae - A4442253 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low Significance
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The purpose of Te Koukou - Transport Committee is to increase governance oversight over Council’s Transport activities. The Committees responsibilities include the consideration of temporary road closures for events (subject to legal advice)
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Local Relevance
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	High significance for the whanau of the Karangahape Marae to celebrate the opening of their refurbished Marae safely.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Health and safety of all public has been considered development of the Traffic Management Plan by Northland Transport Alliance Staff.
State the financial implications and where budgetary provisions have been made to support this decision.	No financial implications have been identified.
Chief Financial Officer review.

Ordinary Te Koukou - Transport Committee Meeting Agenda

30 October 2023

6 Ngā Pūrongo Taipitopito / Information Reports

6.1 FNDC Transportation Activity Update - September 2023 Operations Report

File Number: A4444734

Author: Calvin Thomas, General Manager - Northland Transportation Alliance

Authoriser: Guy Holroyd, Chief Executive Officer

TAKE PŪRONGO / Purpose of the Report

The purpose of this briefing is to present the September 2023 Transportation Activity monthly operations report, as an update on progress with approved transportation programmes and activities, for Committee review, discussion, and questions.

WHAKARĀPOPOTO MATUA / Executive SummarY

Key highlights of transport activities completed in September 2023 are summarised below, with further detail provided within the Agenda item attachments:

• Far North REAP ((Rural Education Activities Programme) continued their work delivering Far North’s Road Safety Education Programme, with a focus through September on Motor Cycle Awareness month, Driver Licencing and Bike Skills training.

• A briefing is scheduled for the 9th October Te Koukou Transport Committee workshop on the Recommendations Report and Interim Speed Management Plan for the Kerikeri-Bay of Islands speed catchment, and the decision paper scheduled to be presented at the October Council meeting. Staff will also brief the Te Koukou Transport Committee on the draft policies and objectives for the 2024/27 Regional Speed Management Plan and the proposed three-year implementation programme.

• Following approval by the Te Koukou Transport Committee to progress with submittal of the Transport Choices programme detail design package for Waka Kotahi approval, the Construction funding agreement has been signed by Council and is now awaiting Waka Kotahi signature. Staff have received notification that the deadline for completion of construction works has been extended by 12 months as is now June 30th, 2025.

• Preparation of projects for the upcoming summer construction season is progressing well with work continuing on the programme including urban storm water replacement, road rehabilitation, culvert and bridge. As project planning has progressed further certainty has been obtained around the proportion of projects reported to be able to be fully delivered this year with this lifting from 66% ($18.146M) to 70% (19.269M) compared with last month.

• A total of 2056km of network inspections were completed, 450.8km of maintenance led grading completed (28% of unsealed network), along with a focus on pre-seal repairs, watertabling works, culvert replacement and new, sign and edge marker post replacement. Unsealed Rehabilitation works were completed on Opara Road, Motukiore Road and Diggers Valley Road. Several footpath renewals were completed in the Kaikohe-Hokianga Ward (Mangakahia Road) and Te-Hiku Ward (Masfen Terrace and Pukepoto Road).

• Works continued with the 2022/23 Emergency event(s) recovery activities, with a further $1.04M of repair and clean-up works completed in September, bringing the total of completed works to date to approximately $9.38M (of a currently estimated total of $48.48M attributed to 2022/23 events). Works complete in September included 13 dropout/retaining wall repairs.

• 65 new Corridor Access Requests received for works in the road reserve across Far North District in September. Five temporary traffic management safety audits completed (3 = ‘High’ or ‘Acceptable’ / 1 = ‘Needs Improvement’ - this site subsequently reaudited with improvements evident)

• The Hokianga Ferry service carried a daily average of 480 passengers and 232 vehicles for the month of September 23, with revenue for the month 21.6% lower when compared to the same period last year. The schedule departures were 97.9% on time for the month, with 63 shuttling’s and 16 charters.  

• Pleasingly the volume of customer requests has continued to reduce from recent months, with 369 requests received in September (down from 431 in August) and is now seeming to normalising to the pre-2022/23 historic average of 360 requests per month. At the end of September, there were 305 open requests which is a 31.8% reduction from the prior month.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport Committee receive the report FNDC Transportation Activity Update - September 2023 Operations Report.

tĀHUHU KŌRERO / Background

Each month the Northland Transportation Alliance (NTA), in the capacity of Far North District Council’s roading and transport department, will report to Te Koutou – Transport Committee on operational activities from the previous month by way of an operations report (attached) presented to the Committee meeting.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The monthly operations report is provided to inform Council of completed and planned Transportation activities across the Kaipara District.

Key NTA staff will attend each briefing to respond to any specific questions that arise from the report contents.

Monthly Transport Activity Operational reports will continue to be provided for each Te Koutou – Transport Committee meeting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Nil - Reported activities have been completed within existing approved Council budgets

Āpitihanga / Attachments

1. FNDC Transportation Activity update - September 2023 - A4444701 ⇩

2. FNDC North Monthly Contract Report - September 2023 - A4444708 ⇩

3. FNDC South Monthly Contract Report - September 2023 - A4444709 ⇩

Ordinary Te Koukou - Transport Committee Meeting Agenda

30 October 2023

6.2 FNDC 2023/24 Transportation capital works programme - September 2023 update

File Number: A4446507

Author: Calvin Thomas, General Manager - Northland Transportation Alliance

Authoriser: Guy Holroyd, Chief Executive Officer

TAKE PŪRONGO / Purpose of the Report

The purpose of this report is to provide the Committee with updated detail on the 2023/24 Transport Activity Capital Works programme and an update on current programme and project status, for Committee review, discussion, and questions.

WHAKARĀPOPOTO MATUA / Executive SummarY

Following confirmation of the 2023/24 Annual Plan budgets (including carry forwards) the associated Transportation Capital Works programme has been developed, with individual projects confirmed and progressing.

A detailed project list and individual delivery risk status is included as an attachment to this report for reference of the Committee.

TŪTOHUNGA / Recommendation

That Te Koukou - Transport Committee receive the report FNDC 2023/24 Transportation capital works programme - September 2023 update.

tĀHUHU KŌRERO / Background

Following confirmation of Council’s Annual plan budgets (including confirmation of carry-forwards from previous year) staff work to finalise the associated capital works programme, with the current programme detail provided as an attachment to this report.

This programme covers the majority of FNDC’s Transportation Capital Works, being the specific “named projects” noting it excludes the following two areas of work that are currently managed reported separately:

· Unsealed Road rehabilitation works

· 2022/23 Emergency Works Events – repairs and recovery

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

2023/24 is year three of the current 3-year Long Term Plan (LTP) and National Land Transport Fund (NLTF). With delays in funding confirmation in year one (21/22) and significant weather impacts in year 2 (22/23) this has resulted in a larger than normal programme to be delivered, noting however that the majority of works originally planned for these previous years have already been awarded and are ready to proceed as soon as conditions allow.

Each month the project progress, status and risk is assessed, with the current programme risk status to the end of September, reported as follows:

As reported to end August 2023

Current status - as reported to end September 2023

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The reported delivery risks primarily relate to projects where the scope and requirements are still in the process of being finalised. This is evidenced by the reduction in Red and Orange Risk values over the past month as evidenced in the two comparative tables above. Details of the current delivery risk budget area drivers provided in the tables below:

As scopes are confirmed and the projects progress the associated delivery risk will be reassessed and updated.

While individual project detail is provided within Attachment 1, the table below summarises the programme budget for each Work Category / work type

Programme status and update reports will continue to be provided within the FNDC Transportation Activity Update monthly report and the the status of each individual project can be viewed via the GIS map link on the FNDC webpage.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Nil - Reported activities are included within existing approved Council budgets

Āpitihanga / Attachments

1. FNDC 2023_24 Capital Works programme (named projects) - September 2023 - A4446463 ⇩