Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:

Thursday 28 September 2023 at 10:00am

Te Paeroa Mahi / Order of Business

1 Karakia Timatanga / Opening Prayer. 7

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3 Te Wāhanga Tūmatanui / Public Forum.. 7

4 Ngā Tono Kōrero / Deputation. 7

5 Ngā Kaikōrero / Speakers. 7

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes. 8

6.1 Confirmation of Previous Minutes. 8

7 Ngā Pūrongo / Reports. 15

7.1 Chairperson and Members Reports. 15

7.2 Reserve Management Plan Programme. 27

7.3 Road Renaming - Squeak Lane, Kerikeri 30

7.4 Road Naming - Takou Papakainga, Takou Bay. 35

7.5 Road Naming - 319 Aucks Road, Russell 39

7.6 Road Naming - 10-32a Rangitane Road. 44

7.7 Road Naming - 2452 State Highway 10, Waipapa. 48

7.8 Road Naming - 52A&B Amokura Drive, Kerikeri 52

7.9 Funding Applications. 58

7.10 Project Funding Reports. 112

8 Ngā Pūrongo Taipitopito / Information Reports. 125

8.1 Statement of Community Board Fund Account as at 31 August 2023. 125

8.2 Bay of Islands-Whangaroa Community Board September Action Sheet Update. 131

9 Karakia Whakamutunga / Closing Prayer. 133

10 Te Kapinga Hui / Meeting Close. 133

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A4389169

Author: Marlema Baker, Democracy Advisor

Authoriser: Casey Gannon, Manager - Democracy Services

Te Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

ngĀ tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of meeting held on 31 August 2023 are a true and correct record.

1) te TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

ngĀ Āpitihanga / Attachments

1. 2023-08-31 Bay of Islands-Whangaroa Community Board Minutes - A4358974 ⇩

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7 Ngā Pūrongo / Reports

7.1 Chairperson and Members Reports

File Number: A4383873

Author: Kim Hammond, Community Development Advisor - Acting

Authoriser: Scott May, Manager - Stakeholder Relationships

TE TAKE PŪRONGO / Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

NGĀ TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Deputy Chair Lane Ayr and Members Tyler Bamber, Jane Hindle, Bruce Mills and Amy Slack.

TE tĀHUHU KŌRERO / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.

TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The report from the Chairperson and members are attached.

Resource Consents are available on the Council’s website and when going through a public notification process will be emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports to provide transparency.

REASON FOR THE RECOMMENDATION

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

1. Chairperson Ward - September 2023 - A4383621 ⇩

2. Deputy Chair Ayr - September 2023 - A4383656 ⇩

3. Member Bamber - September 2023 - A4383629 ⇩

4. Member Hindle - September 2023 - A4383623 ⇩

5. Member Mills - September 2023 - A4383823 ⇩

6. Member Slack - September 2023 - A4383617 ⇩

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.2 Reserve Management Plan Programme

File Number: A4333012

Author: Robin Rawson, Parks & Reserves Planner

Authoriser: Roger Ackers, Group Manager - Planning & Policy

Take Pūrongo / Purpose of the Report

To provide an update on the programme for reserve management plans for Council reserves and to seek direction from the Community Board on the priorities of individual plans in the Bay of Islands-Whangaroa ward.

WhakarĀpopoto matua / Executive Summary

· The preparation of reserve management plans is a requirement under the Reserves Act for many but not all reserves

· Preparatory work for a combined reserve management plan has begun

· It is proposed that one individual reserve management plan will be started in each ward, and direction is sought from the Community Board on the priority for this.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) recommends that an individual Reserve Management Plan is prepared for xxx reserve in the Bay of Islands-Whangaroa ward

1) TĀhuhu kŌrero / Background

Council is required to prepare management plans for reserves under its control, management or administration to ensure appropriate management of certain types of reserves, and to regularly review these plans (Section 41 of the Reserves Act 1977). Reserve management plans are not required for almost all local purpose reserves including esplanade reserves and utility reserves.

Council has eleven approved Reserve Management Plans on the public website for Council administered reserves including seven in the Bay of Islands-Whangaroa ward area.

The Far North District Council Parks and Reserves Policy was adopted in 2022 and includes the following relevant to reserve management planning:

The Council will systematically prepare and adopt reserve management plans for all the reserves it owns and those reserves where administration, control or management is vested in the Council as follows:

(a) individual reserve management plans to be prepared for all large multi-user recreation reserves such as premier reserves that are subject to competing uses or development needs

(b) individual reserve management plans to be prepared for historic reserves because of the need to record the historic reason and relevance for the creation of that reserve

(c) individual reserve management plans to be prepared for local purpose reserves where the notice of vesting or notice to control and manage directs that a management plan is required (Section 41 (16) Reserves Act 1977)

(d) single district wide reserve management plans to be prepared for all scenic reserves.

(e) single ward wide reserve management to be prepared for smaller scale recreation reserves that currently do not have an individual reserve management plan and are not subject to significant demand and local purpose reserves (excludes esplanade reserves).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Preparation work has started on a combined reserve management plan. The combined reserve management plan is expected to have district-wide objectives and policies with individual objectives and policies where needed, and to be organised into reserves in each ward.

In addition to this it is proposed to start a reserve management plan or reserve management plan review in each ward to respond to local issues. The timeframe for the preparation or review of a plan will depend on factors including research requirements and any classification processes required, as well as interest from the community and tangata whenua, and the extent of engagement required. Engagement will include those associated with a site through use, and tangata whenua. The timeframe may also be affected by staff workloads at a particular time.

In the Bay of Islands-Whangaroa ward, the following reserves meet the requirements for individual reserve management plans and the purpose of this paper is to seek the views of Bay of Islands-Whangaroa Community Board on the priority of these sites for Reserve Management Plans:

Reserve	Existing RMP	Comment
Kerikeri Sports Complex	2011 plan	Land needs to be classified for plan to be approved under Reserves Act
Simson Park	1987 plan	Plan and park in need of a refresh
Paihia Village Green	1999 plan	Existing plan has recreational emphasis and consideration of historic aspects recommended
Lucy Elizabeth Williams Scenic Reserve	2014 plan	Plan not in need of review?
Bay Sports, Waipapa	No	Multi-sports
Johnson Park Kawakawa	No	Multiple land parcels and bowling club
Hundertwasser Park	2014 plan	Plan not in need of review?
Kerikeri Domain	2019 plan	Plan not in need of review?
Walls Bay	2014 plan	Reserves Act does not require a review. Management largely constrained by easements

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The proposed programme of a combined reserve management plan and a single reserve management plan in each area will allow staff to progress planning across the district while responding to more local priorities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budget has been allocated to undertake one reserve management plan for each ward, in addition to the consolidated reserve management programme of work for the current financial period. Funds are being sort through the Long-Term Plan to undertake additional reserve management plans.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy.	Reserve Management Plans for many reserves are a requirement of the Reserves Act 1977 and this act includes specific consultative procedures. Parks are a matter of community interest. Reserve Management Plans are assessed as having medium significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Reserves Act 1977 FNDC Parks and Reserves Policy 2022
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report primarily references reserves in the Bay of Islands – Whangaroa ward.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Engagement will include tangata whenua, and consultation processes will follow the recommendations of Te Hono.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Public consultation is required for the preparation of reserve management plans, and engagement will target those associated with a site including sports groups.
State the financial implications and where budgetary provisions have been made to support this decision.	The preparation of reserve management plans is a legislative requirement. Funding may be allocated to reduce the time to catch up on this work.
Chief Financial Officer review.	Type here

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.3 Road Renaming - Squeak Lane, Kerikeri

File Number: A4362690

Author: Eden Ramsay, NTA - Finance and Customer Services Administrator

Authoriser: Andy Finch, District Engineer

Take Pūrongo / Purpose of the Report

To seek recommendation from the Bay of Islands-Whangaroa Community Board to rename a private road, Squeak Lane in Kerikeri, Te Arapū Way.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to rename a private road addressed as Squeak Lane, Kerikeri. Community Boards have delegated authority to allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming Policy recommend Council rename a private road Te Arapū Way that is currently addressed as Squeak Lane.

1) TĀhuhu kŌrero / Background

Gemscott Kerikeri Limited were the developers of the subdivision located at 307 Kerikeri Road, Kerikeri. They supplied to council an application to name the road, proposing three names: Squeak Lane, Ketekete Lane and Pohutukawa Lane. On May 5^th 2023, the resolution was passed to name the private road “Squeak Lane”.

Habitat for humanity purchased the ten homes at Squeak Lane from Gemscott in March 2023. Habitat for Humanity are now applying to rename this road “Te Arapῡ, the name that was gifted to the development by Ngati Rehia, with support from Gemscott Kerikeri Limited.

Te Arapū means “Te piringa aratika, hei ihi mo te organga pūmau” or “A home that enables new beginnings with dignity, wellness and stability”. Te Arapῡ is their first community housing development in Kerikeri, offering affordable and secure tenure for people in housing need (on the Housing Register).

Ngati Rehia and Habitat worked together to develop this name and they are very proud of what it means and the significance it holds. Mayor, Moko Tepania opened the development, Te Arapū, and they consider it only right that the road name is changed to reflect the name of the development.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The options are as follows:

1. That the Community Board recommend Council rename “Squeak Lane”, “Te Arapū Way”.

2. That the road name remains unchanged.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The road name recommended in this report is not a duplicate of any other road name in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications to Council. The costs for road signage and installation will be met by the applicant

Āpitihanga / Attachments

1. Map - A4362611 ⇩

2. Ngati Rehia Endorsement Letter - A4362613 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names and recommend to council name changes of previously named roads.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Ngati Rehia worked with Habitat for Humanity to develop this name.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are currently no other property owners as this is a new subdivision
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign. The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.4 Road Naming - Takou Papakainga, Takou Bay

File Number: A4352104

Author: Eden Ramsay, NTA - Finance and Customer Services Administrator

Authoriser: Andy Finch, District Engineer

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name all roads within the Takou Papakainga.

WhakarĀpopoto matua / Executive Summary

A Road Naming application to name all private roads within the Takou Papakainga in Takou Bay was received. Community Boards have delegated authority to allocate names for previously unnamed local roads, reserves and other community facilities.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Naming Policy, name the private roads within Takou Papakainga as follows:

a) Te Rawhiti Road

b) Tuaru Road

c) Tapae Heremaia Road

d) Tuatua Terrace

e) Pipitia Way

f) Rimariki Lane

1) TĀhuhu kŌrero / Background

Tawhi Tua of the Takou Trust submitted an application to name all private roads within Takou Papakainga, located at Takou Bay on the 24^th of July 2023.

A hui was held prior to the application being submitted where members of the community, shareholders and beneficiaries all discussed proposed road names. The names chosen are tupuna names and names significant to that particular area in Takou.

Initially included in the proposed road names were Beach Road and Ipipiri Road, both of which could not be approved by LINZ as they were too similar to road names that already exist in the Far North. This response was sent to Tawhi, and two other names were proposed.

Land Information New Zealand have now confirmed that all names are available and meet Addressing Standards 2011.

Te Hono was approached to determine whether any iwi/hapu should be approached for feedback. A response was received stating the land is owned by a hapu related roopu, and the names were run past the trustees who were happy with the names chosen.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The location of each road name can be seen on the attached map.

The Roading team and Land Information NZ (LINZ) have no objections to any of the suggested names.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard – AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name signs (blue on white background name blades). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Map - A4362724 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of private roads and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The request has come from a Whanau Trust of the land.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	A hui was held with members of the community, shareholders and beneficiaries to ensure members of the Takou community were included in the deciding of proposed names.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign. The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.5 Road Naming - 319 Aucks Road, Russell

File Number: A4362169

Author: Eden Ramsay, NTA - Finance and Customer Services Administrator

Authoriser: Andy Finch, District Engineer

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private Right-of-Way.

WhakarĀpopoto matua / Executive Summary

A Road Naming application to name a private right-of-way (ROW) addressed at 319 Aucks Road, Russell was received. Community Boards have delegated authority to allocate names for previously unnamed local roads, reserves and other community facilities.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Naming Policy, name a private right-of-way (ROW) __________________, currently addressed at 319 Aucks Road, Russell.

1) TĀhuhu kŌrero / Background

Peter and Leanne Maloney submitted their original application in May 2023, with three proposed names that they believed reflected and directly related to the environment: Ocean Vista Way, River View Way and Harbour View Way. The only name available in the area is Ocean Vista Way.

Background on Ocean Vista Way was included in the application; “On entering the Private Access ROW the dominant view is the Ocean, Marina, Opua Wharf, Veronica Channel, Kawakawa River and Waikare River. On exiting the property, the view opens up to Pahia, Waitangi and beyond. A mix of these views are sighted from all parts of the property. A google search of this name shows that it has not been used in New Zealand.”

A meeting was held between Ngāti Manu, Peter, and Leanne regarding this application. Ngāti Manu stated they do not support the name Ocean Vista Way or any of the other proposed names, stating that they will support the retention of historical Māori place names and asked that the name Oropa is used for this road.

Peter and Leanne put forward a closing comment on the matter; “The name Oropa is supposedly a place name. It is shown on Murphy's Ipipiri Map. The precise location is subject to artistic license. The closest archaeological site is Q05/951 (Midden at waters edge) which was identified by Archaeologist GE Nevin in 1984 when commissioned by the Bay of Islands Harbour Board to conduct a survey of all coastal areas within the Bay of Islands and is recorded as Q05/951 and is actually located in the paper road esplanade reserve. It is not located on our property! The exercise is to name a Private Right of Way. We submit therefore that our selection of Ocean Vista Way - Moana Tiri is more appropriate. Our name choice adds amenity value and describes the immediate environment and includes a Maori translation.”

The options were discussed with Peter, and a new application was submitted with Ocean Vista Way being their first preference, and Oropa Lane as suggested by Hapu being their second preference.

Kim Peita of Ngāti Manu also put forward a closing comment on the matter; “Murphy Shortland’s inclusion of Oropa in his 1995 Ipipiri map followed an extensive, five-year study (land claim deeds, old Lands and Survey maps, Land Court minutes, and private interviews) of pre-European names in the eastern Bay of Islands. Oropa is referred to in Colenso’s recollections the Bay of Islands in the 1830’s and his history of the Treaty of Waitangi. The name Oropa has already been used for the subdivision. The 1984 archaeological report referred to by the applicant bears no relevance to place names. Amenity value should not take precedence over Far North District Council's obligations to Te Tiriti o Waitangi and Ngāti Manu. There are several examples locally (Kororareka) and throughout Aotearoa New Zealand where original place names are being reinstated.”

A close up of a list

Description automatically generated

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The options are as follows:

1. Name the Private right-of-way “Ocean Vista Way”.

2. Name the Private right-of-way “Oropa Lane”.

The Roading Team and Land Information NZ have no objections to the names suggested above.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

· The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1. Map - A4362161 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private right-of-way (ROW) and is of low significance
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Ngāti Manu were consulted by the applicants regarding this application and provided their feedback as well as an alternative proposed name that they believe is more appropriate.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This is a new subdivision so there are no other property owners.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign. The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.6 Road Naming - 10-32a Rangitane Road

File Number: A4366404

Author: Eden Ramsay, NTA - Finance and Customer Services Administrator

Authoriser: Andy Finch, District Engineer

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

A Road Naming application to name a private road addressed at 10-32a Rangitane Road, Kerikeri was received. Community Boards have delegated authority to allocate names for previously unnamed local roads, reserves and other community facilities.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Naming Policy, name a private road “Magnolia Tree Way”, currently addressed at 10-32a Rangitane Road, Kerikeri.

1) TĀhuhu kŌrero / Background

A Road Naming application was received from Ali Manning on the 21^st of June 2023.

The accessway currently services twelve properties, with ten of the property owners agreeing that a new road name is required, with reasoning being confusion with numbering along the accessway and sharing a similar road name nearby (Rangitane Loop Road) which has put resident safety and their property at risk.

Fire and Emergency were called to a fire in the development at 28C Rangitane Road, and emergency services could not locate the property. They continued to drive up and down Rangitane Road and past the entrance to the subdivision. This was because 28 Rangitane Road is at the front of the subdivision, and numbers 10, 28C and 28D are at the back of the subdivision, the farthest point from the road frontage. The fact that emergency services struggle to locate residents within the subdivision highlights the very real need to name the accessway.

Residents also report that they currently must send a map for visitors and building supply deliveries just so that people can find their property, and they are consistently confused with the same numbered property in Rangitane Loop Road. Residents consistently must uplift deliveries from people’s houses in Rangitane Loop Road. Other residents have also reported random people arriving at their property looking for their same number in Rangitane Loop Road.

The original proposed names put forward by the applicant were ‘Magnolia Way’, ‘Magnolia Lane’ and ‘Kingfisher Lane’. Land Information New Zealand advised that none of these names are available for use as they are too similar to other roads in Northland.

A new application was submitted on the 26^th of July with new proposed road names; ‘Magnolia Tree Lane’, ‘Lake Vista Way’ and ‘Lake View Lane’.

Land Information New Zealand were approached to provide feedback on the proposed names. A response was received stating all three names were acceptable and appropriate in the area since there are no duplicates.

Te Hono contacted Ngāti Rēhia via email to obtain feedback on the proposed road names. A response was received from the chairperson, Kipa Munro, stating Ngāti Rēhia are happy to support the proposed names.

A white rectangular box with black text

Description automatically generated

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The current options are as follows:

1. Magnolia Tree Way

2. Lake View Lane

3. Lake Vista Way

The Roading department and Land Information New Zealand have no objections to any of the names above.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Āpitihanga / Attachments

1. Map - A4366396 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Ngāti Rēhia were approached to provide a comment on the proposed road names. They stated they are happy to support all three names.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	All property owners down this road were approached by the applicant to provide their feedback and any comment on the proposed names. 10 of the 12 property owners signed that they approve the application to name the road.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign. The cost of the road signage and installation will be met by the applicant.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.7 Road Naming - 2452 State Highway 10, Waipapa

File Number: A4374117

Author: Eden Ramsay, NTA - Finance and Customer Services Administrator

Authoriser: Andy Finch, District Engineer

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

A Road Naming application to name a private road addressed at 2452 State Highway 10, Waipapa was received. Community Boards have delegated authority to allocate names for previously unnamed local roads, reserves and other community facilities.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Naming Policy, name a private road, “Tom Saville Road”, currently addressed at 2452 State Highway 10, Waipapa.

1) TĀhuhu kŌrero / Background

Brett Heap submitted a Road Naming Application for 2452 State Highway 10, Waipapa on the 5^th of August 2022. Included in the application were three proposed road names: Saville Road, Tom Saville Road and Tom Saville Drive, after the property owner in 1949.

Approval from nine out of the eleven property owners was also included with the application.

Council assessed the application and deemed it complete. The suggested names were sent off to Land Information New Zealand for approval. A response was received stating Saville Road is too similar to another road located in Kerikeri, so only Tom Saville Road and Tom Saville Drive are available for use.

Te Hono were consulted with to obtain feedback from local iwi/hapu. Te Hono reached out to Ngāti Rēhia for a response. The Chairperson of Ngāti Rēhia provided a response stating they are happy to support the proposed names.

A table with black text

Description automatically generated

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The proposed names are as follows:

1. Tom Saville Road

2. Tom Saville Drive

The Roading Team and Land Information New Zealand have no objections to the names suggested above.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Āpitihanga / Attachments

1. Map - A4374107 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private road and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Ngāti Rēhia were consulted on the naming of this road and have stated they are happy to support the proposed names put forward by the applicant.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	9 out of 11 of the property owners who use this road have given approval for the names put forward by the applicant to be used.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign.
Chief Financial Officer review.	· The Chief Financial Officer has not reviewed this report ·

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.8 Road Naming - 52A&B Amokura Drive, Kerikeri

File Number: A4374448

Author: Eden Ramsay, NTA - Finance and Customer Services Administrator

Authoriser: Andy Finch, District Engineer

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a Private Right-of-Way.

WhakarĀpopoto matua / Executive Summary

A Road Naming application to name a private right-of-way (ROW) addressed at 52A&B Amokura Drive, Kerikeri was received. Community Boards have delegated authority to allocate names for previously unnamed local roads, reserves and other community facilities.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Naming Policy, name a private right-of-way (ROW) “Greenview Heights”, currently addressed at 52A&B Amokura Drive, Kerikeri

1) TĀhuhu kŌrero / Background

DF Holdings Trustee Limited submitted a Road Naming Application for 52A&B Amokura Drive, Kerikeri on the 20^th of March 2023.

Included in the application were three proposed road names that were decided upon by the property owners who use the ROW. The names are believed to reflect the natural characteristics of the location that are appreciated by the owners. Six of the property owners approved the name “Greenview Heights”, whereas one owner approved “Pheasant Rise”.

The suggested names were sent off to Land Information New Zealand for approval. A response was received confirming all proposed road names are acceptable for use in this area and can be approved as per the Addressing Standards 2011.

Te Hono were approached to obtain feedback from local iwi/hapu. Te Hono reached out to Ngāti Rēhia for a response. The Chairperson of Ngāti Rēhia provided a response stating they are happy to support the proposed names.

A table with black text

Description automatically generated

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The proposed names are as follows:

1. Greenview Heights

2. Mt Pleasant Rise

3. Pheasant Rise

The Roading Team and Land Information New Zealand have no objections to the names suggested above.

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Āpitihanga / Attachments

1. Map - A4374433 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a private right-of-way and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Ngāti Rēhia were consulted on the naming of this road and have stated they are happy to support the proposed names put forward by the applicant.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	6 out of 7 of the property owners who use this ROW have given approval for “Greenview Heights” to be the name of this road.
State the financial implications and where budgetary provisions have been made to support this decision.	There will be no financial implications to Council relating to the installation of the road name sign.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.9 Funding Applications

File Number: A4383189

Author: Kathryn Trewin, Funding Advisor

Authoriser: Scott May, Manager - Stakeholder Relationships

Take Pūrongo / Purpose of the Report

The purpose of this report is to allow the Bay of Islands-Whangaroa Community Board (the Board) to consider the application/s received for the Community Grant Fund/Placemaking Fund.

WhakarĀpopoto matua / Executive Summary

· The Board has $157.286.61 to allocate for the Community Board Fund in the 2023/2024 financial year.

· The Board also has $100,000 to allocate for the Placemaking Fund for the 2023/2024 financial year.

· Six applications have been received, requesting $92,861

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

a) approves the sum of $10,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Bay of Islands Budgeting and Community Services for the costs towards setting up a space for Mana Aki, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

b) approves the sum of $15,000 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Business Paihia for the costs towards the creation of facilities and hosting of a Volleyball World Beach Pro Tour Event, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

c) approves the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Fund account to Business Paihia for the costs towards the Paihia Christmas Parade 2023, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

d) approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to SMC Events for Bay of Islands-Whangaroa Sanitarium Weet-Bix Kids TRY Challenge, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

e) approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Wainui Marae for costs towards hosting the 40^th Piri Mokena tournament, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board:

f) approves the sum $4,083 (plus GST if application) to be paid from the Board’s Community Fund account to Waipapa Hall Committee for the purchase and installation of heat pumps for the Waipapa Hall, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan and all provisions listed on the application form.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant	Requested	Recommend	Comments	Type
Bay of Islands Budgeting and Community Services – Mana Aki	$17,925	$10,000	The applicant is asking for funding to set up a safe space for tamariki in Kawakawa. Mana Aki is designed to connect with taitamariki and support them with education, personal development and aspirations.	Community Development
Business Paihia – Volleyball World Beach Pro Tour Event	$55,000	$15,000	The applicant has submitted to the Events Investment fund, but the panel has not yet met to make a decision. They have also applied to the Board in case their Events Investment application is declined. It is intended that the facilities provided for this event be taken over and used by the community and for future events and the applicant is working through the process for this, including future maintenance.	Event
Business Paihia – Paihia Christmas Parade 2023	$5,000	$5,000	The Board’s Strategic Plan states that the Board will: “Fund one Christmas event or Parade in Kerikeri, Kaeo, Kawakawa, Moerewa, Paihia and Russell of up to $5,000 per annum for the event.”	Event
SMC Events	$5000	$5000	Due to covid, the applicant changed the format of the challenge and now takes it to each Ward and into schools directly. They are asking for funding to continue this within schools in Bay of Islands-Whangaroa Ward.	Sport and recreation
Wainui Marae – Piri Mokena Games	$5,853	$5,000	Funding was previously declined for another applicant for this event, who was seeking funding for petrol for visitors. The Board indicated they would consider an application for the costs of actually hosting the event, so the host marae has applied for assistance with these costs.	Event
Waipapa Hall – Heat Pumps	$4,083	$4,083	The hall committee is seeking help with installing heat pumps in the hall to make it more useable for hirers, particularly through the winter months.	Infrastructure

Take Tūtohunga / Reason for the recommendation

The applicant/s was required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option One: Authorise funding for the full amount requested.

Option Two: Authorise partial funding.

Option Three: Decline funding the application.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1. Bay of Islands Budgeting - A4382383 ⇩

2. Beach Volleyball Championship - A4382391 ⇩

3. Paihia Christmas Parade 2023 - A4382387 ⇩

4. Sanitarium Weet-Bix TRY challenge - A4382386 ⇩

5. Wainui Marae - A4382384 ⇩

6. Waipapa Hall - A4382392 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Applications received are assessed against the Community Grants Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori in relation to the applications received in relation to whenua and/or wai.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

7.10 Project Funding Reports

File Number: A4383168

Author: Kathryn Trewin, Funding Advisor

Authoriser: Scott May, Manager - Stakeholder Relationships

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project report received from:

a) Bay of Islands Walking and Walkways Trust

b) Kerikeri Theatre Co – Fantastic Mr Fox

c) Paihia Christmas Parade 2022

d) Weet-Bix TRY Challenge in Schools

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Bay of Islands Walking and Walkways Trust - A4382388 ⇩

2. Kerikeri Theatre Co - Fantastic Mr Fox - A4382389 ⇩

3. Paihia Christmas Parade 2022 - A4382390 ⇩

4. Weet-Bix TRY Challenge in Schools - A4382385 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

28 September 2023

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Statement of Community Board Fund Account as at 31 August 2023

File Number: A4395283

Author: Segun Rotimi, Accounting Support Officer

Authoriser: Jonathan Slavich, Chief Financial Officer

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 August 2023”.

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

	Community Board	Placemaking Fund
Community Fund Account balance as at 01 July 2023	$201,549.00	$100,000.00
· Plus, unused funds from 2021-23	$61,790.35	$93,360.86
Less funds granted and uplifted to 31 August 2023	$66,187.83	-
· Less funds not uplifted from previous community meetings (committed to projects)	$37,691.00	$93,300.86
Community Fund Account balance as at 31 August 2023	$159,460.52	$100,060.00

2) Discussion and Options

Board members will consider the applications on the agenda and decide on what level of funding to allocate. The balance as at 31 August 2023 in the Community Fund account is $159,460.52 and the balance in the Placemaking Fund account is $100,060.00.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 31 August 2023 is attached.

Attachments

1. Statement of Community Fund Account BOI-Whangaroa as at 31 August 2023 - A4395276 ⇩